HomeMy WebLinkAbout2018-08-16 Planning Commission Meeting Minutes CITY OF OAK PARK HEIGHTS
PLANNING COMMISSION MEETING MINUTES
Thursday,August 16,2018—Oak Park Heights City Hall
I. Call to Order/Pledge of Allegiance:
Chair Freeman called the meeting to order @ 6:00 p.m. Present: Commissioners
Giovinazzo,Kremer,VanDyke and White;City Administrator Johnson,City Planner
Richards,City Engineer Mann,and City Councilmember Dougherty.
II. Approval of Agenda:
Commissioner Kremer moved to approve the Agenda with the addition of Palmer Station
Property Update added under New Business,seconded by Commissioner White.
Carried.5-0.
III. Approval of July 12.2018 Meeting Minutes:
Commissioner White,seconded by Commissioner VanDyke,moved to approve the Minutes
with amendments correcting the Agenda date. Carried 5-0.
IV. Department/Commission Liaison/Other Reports:
Councilmember Dougherty informed the Commission that the City Council has approved
the zoning request for O'Neill Electric on Osgood Ave.N.
V. Visitors/Public Comment: None.
VI. Public Hearings:
A. Russell Patrick—5737 Peller Ave.N.: Consider requests for a conditional use
permit for setback&rear yard coverage for proposed garage addition.
City Planner Richards noted that an application had been received for a conditional
use permit for setbacks and rear yard coverage with regard to a garage expansion and
that there were some issues with establishing the boundary lines to determine the
need for a CUP for setback. City staff is working with the applicant on this issue and
Richards anticipates it to be ready for public hearing in September. He noted that the
public hearing should be opened for any comments and continued to September.
Chair Freeman opened the public hearing and invited comment. There were no visitors
to the public hearing.
Commissioner Kremer,seconded by Commissioner White,moved to continue the
public hearing to the September meeting of the Planning Commission.
Carried 5—0.
Planning Commission Minutes
August 16,2018
Page 2 of 4
B. Ridgecrest Oak Park Heights I: Consider Amended Preliminary&Final Plat for
Ridgecrest Oak park Heights I, located at 13523 60th St.N.
City Planner Richards noted earlier review discussion,with regard to the City working with
the developer to transfer some property owned by the City in "fee"to the south of the
property in exchange for part of the right-of-way to the north side of the of the property,
working toward intersection improvements in the area. Richards review and discussed City
Administrator Johnson's August 10, 2018 memo with regard to the proposed land exchange.
The exchange cannot be accomplished by lots splits with a minor subdivision as had been
anticipated and does require a standard re-platting as set out in City Ordinance 402.04 and
combining the preliminary and final plat process.
Brief discussion was had as to the site and as to the requests applicability to the potential
change of the roadways. It was clarified that the applicability is with respect to acquiring
the needed right-of-way for that possibility and has no applicability on any actual roadway
changes.
Chair Freeman opened the public hearing and invited comment.
Pam Patrick— 15365 58th St.,N.—asked if a round-about was being shown(in the re-routed
frontage road exhibit)and when would it be done.
City Administrator Johnson responded that the proposal is an approximate two-million
dollar project and discussed what would need to occur by way of financing and process for it
to occur.
Commission comment was that the proposed project is not something that will happen
quickly and that change to the roadway would be advantageous. City Administrator briefly
touched on some of the conversation having been had with Wal-Mart,working toward such
change, adding that the City is working on it and that the scoping process is a long one.
There being no other visitors,Chair Freeman closed the public hearing and invited
Commission comment.
Commissioner White, seconded by Commissioner Giovinazzo,moved to recommend City
Council approval of the request for preliminary and final plat, subject to conditions,
specifically:
1. The preliminary and fmal plat shall be subject to review and approval of the City
Attorney and the City Engineer; and
2. The applicant shall be required to enter into a development agreement.The
development agreement shall be subject to the review and approval of the City
Attorney and the City Council.
Carried 5-0.
Planning Commission Minutes
August 16,2018
Page 3 of 4
VII. New Business:
A. Palmer Station Property Update:
Commissioner Kremer noted the June Planning Commission recommendation for a
60-day extension to the developer,with the expectation of them having a visible
commitment to the project beyond lawn maintenance and the City Council having
approved that recommendation. Kremer stated that is well beyond 60 days since that
motion and moved that the Commission follow through on the conditions of their
June recommendation.
City Administrator Johnson noted that the developer has provided all of their Letter
of Credit and has awarded construction to Miller Excavating. Johnson noted that a
preconstruction meeting was held earlier in the week and a letter had just been
mailed to the neighborhood inviting them to a preconstruction meeting Wednesday.
Johnson discussed what has occurred in the way of roadway work and that the land
work is anticipated to commence in the upcoming week.
City Engineer stated that a work schedule was received from the contractor at the
preconstruction meeting this past Tuesday and that work timing noted by City
Administrator Johnson's is accurate.
Chair Freeman noted that he felt the provision of the Letter of Credit was substantial.
Johnson added that the City has released the plat upon the receipt of the letter of
credit and that the plat is at the County being recorded. Johnson noted work with the
neighbors at the northeast corner of the City Hall entrance to connect to the City
utility system as part of the work to the development infrastructure, that the
developer,that the developer had been waiting for approval from the watershed
district,that the City Engineer and City staff will be at the neighborhood meeting on
Wednesday, and that the developer does hope to construct two model units this Fall.
Following City Administrator Johnson's update as to development activity, it was
apparent that no action was needed.
VIII. Old Business:
A. Oak Park Heights Comprehensive Plan-2018: Discussion with contract
City Engineer, Lee Mann of Stantec Engineering, regarding City
Comprehensive Utility Plans.
City Engineer, Lee Mann of Stantec Engineering was present and reviewed his June
28,2018 memo and discussed the same through a presentation of the City's
comprehensive utility plans. Mann discussed what was in place,how the systems are
used and future planning considerations for each.
Planning Commission Minutes
August 16, 2018
Page 4 of 4
Mann responded to questions as to water pipe sizing, future planning for another
potential well, the water utility identification in the area near the prison, and types of
existing storm water issues that might require attendance.
IX. Informational:
A. Upcoming Meetings:
• Tuesday, August 28, 2018 City Council 6:00 p.m./City Hall
• Tuesday, September 11, 2018 City Council 6:00 p.m./City Hall
• Thursday, September 13, 201 Planning Commission 6:00 p.m./City Hall
• Tuesday, September 25, 2018 City Council 6:00 p.m./City Hall
• Tuesday, October 9, 2018 City Council 6:00 p.m./City Hall
• Thursday, October 11, 2018 Planning Commission 6:00 p.m./City Hall
• Tuesday, October 23, 2018 City Council 6:00 p.m./City Hall
B. Council Representative
• Tuesday, August 28, 2018 — Commissioner Giovinazzo
• Tuesday, September 25, 2018 — Commissioner Kremer
• Tuesday, October 23, 2018 — Commissioner VanDyke
X. Adjourn.
Commissioner Kremer, seconded by Commissioner Giovinazzo, moved to adjourn at 6:40
p.m. Carried 5 — 0.
R ectfully submitted,
u tman
Planning & Code Enforcement
Approved by the Planning Commission: 4-0