HomeMy WebLinkAbout09-25-2018 Worksession Packet City of Oak Park Heights Worksession
Date: Tuesday, September 25, 2018
Time: Immediately following the conclusion of the City Council Meeting
Location: Oak Park Heights City Hall
1. Call to Order
2. MNDOT Grant Award
3. MHG—Holiday Inn
4. Adjourn
Page 1 of 4
F<
can'°
City of Oak Park Heights
14168 Oak Park Blvd. N•Box 2007• Oak Park Heights.MN 55082•Phone(65 1)439-4439 e Fa_x(65 1)439-0574
September 210, 2018
l 1
TO: Mayor and City Council emb6rrss
FROM: Eric Johnson, City min' trat
RE: Worksession—912 /18
Two Items for a Worksession — perhaps owi e 9125118 City Council Meeting — No action is anticipated to be
needed.
1. Please see the enclosed letter from MNDOT relating to their pending GRANT AWARD to the City of$644,000
for the Norell Ave/Frontage Road re-alignment plans. Staff would like to discuss with the Council some of the
related issues with grant acceptance, process, etc. STANTEC will have a person knowledgeable about the
application and Agreement formats available at the meeting, possibly Kevin Hoglund; however, Lee Mann
cannot attend. Staff will also provide an update on the discussions to date with Wal-Mart and Cushman-
Wakefield that manages the Kohl's development site.
2. Staff would like to provide an update of the Madison Hospitality Group(MHG);Essentialfy, we plan to brief the
Council on the conversations MHG has had with the Brown's Creek Watershed and their process. Recall, the
City is the fee owner and has an additional interest in the BCWD proceedings.From what we know at this time,
the MHG has been deemed"complete'; with a hearing now planned for October 10th.
There are two key issues to update the Council on:
1. BCWD has suggested that MHG does not have a clear right to drain water to the adjacent pond.
2. Conflicts related to volume of water to such pond area.
Page 2 of 4
-M DEPARTMENT O F Office of State Aid—Metro District
TRANSPORTATION 1500 West county Rd s2
Roseville, MN 55113-3174
September 17, 2018
Eric Johnson
City Administrator
City of Oak Park Heights
PO Box 2007
Oak Park Heights, MN 55082
Re: Successful Request for FY 2020 Metro Local Partnership Program Funding—Partial
TH 36 at Norel!Avenue (Control Section 8214)
Dear Mr, Johnson,
I am writing to inform you of the decision reached by the Fiscal Year (FY) 2020 Metro Local Partnership Program
Selection Committee regarding the above referenced project. Your project was one of those selected from the 9
candidate projects submitted for consideration. The offer is for$644,000 for Construction related costs. This is
$66,000 less than the $710,000 requested. The selection committee determined that there were three projects,
including Oak Park Height's, which were of equal merit, but when added to projects already selected, exceeded
the budget available. As a result, these three projects each had the offers reduced to match the funds available.
The funds are intended to construct a project as outlined in your proposal and may be used to supplement other
applicable state and local funds being applied towards the project.
The referenced funding amount is the maximum amount of MnDOT Metro Local Partnership Program (LPP)
funding available for this project. LPP funds can only be used for construction items that can be justified in
accordance with the MnDOT Cost Participation Policy. If the cost of eligible items falls below this maximum
amount, the funds awarded will be reduced to match the cost of the eligible items. A copy of the MnDOT Cost
Participation Policy can be viewed at htt www.dot.state.mn.us alit financial fm011.htm1.
If this funding is accepted by your agency, you will be expected to provide project plans and specifications to my
office that conform to the MnDOT Trunk Highway design format. The Municipol Agreement Program Plan
Preparation, Design and Construction Guide will be useful in project development and can be viewed at
htt /www,dot.state mn us/metro/stateaid/greenbook2015.pdf. The project plans and specifications will be
reviewed and commented on by MnDOT functional groups and by Central Office. We will provide the LPP
process information upon request. All costs for Right-of-Way acquisition, Utility Relocation (as applicable) and
Preliminary Engineering are the responsibility of the local agency.
A Cooperative Construction Agreement will be written by MnDOT's Office of Technical Support and must be fully
executed prior to award of the project. To receive the funds, this project must be let by June 30, 2020. After that
date the money may be unavailable to our office.
Please reply by letter or email by October 10, 2018 if Oak Park Heights would like to accept this funding with the
reduced amount. The written confirmation should include acceptance of the conditions of Right-of-Way, Utility
phillip.bergem@state,mn.us 651-234-7776
Page 3 of 4
Eric Johnson
September 17, 2018
Page 2
Relocation and Design along with the funding level proposed. If funding is accepted by the city, a project kickoff
meeting will be set up before project plan development starts.
If possible, also include with your acceptance letter an anticipated project schedule, including 60% and 90% plan
submittals and proposed bid date.
If you have any questions about the selection process or funding situation please let me know.
Sincerely,
Phillip Bergem
Local Partnership Program Engineer
Metro State Aid
ecopy: Lee Mann, Stantec
Adam Josephson, MnDOT Area Manager
Ryan Coddington, MnDOT Area Engineer
Lars Impola, MnDOT Metro Traffic
Kaare Eestvog, MnDOTTSAM
Page 4 of 4