HomeMy WebLinkAbout2018-11-08 Planning Commission Meeting Minutes 1-4
CITY OF OAK PARK HEIGHTS
PLANNING COMMISSION MEETING MINUTES
Thursday,November 8,2018—Oak Park Heights City Hall
I. Call to Order/Pledge of Allegiance:
Chair Freeman called the meeting to order @ 6:00 p.m. Present: Commissioners
Giovinazzo,VanDyke and White;City Administrator Johnson and City Planner Richards.
Absent:Commissioner Kremer and City Councilmember Dougherty.
II. Approval of Agenda:
Commissioner Giovinazzo,seconded by Commissioner VanDyke,moved to approved the
Agenda as presented. Carried.4-0.
III. Approval of September 13,2018 Meeting Minutes:
Commissioner White,seconded by Commissioner Giovinazzo,moved to approve the
Minutes as presented. Carried 4-0.
IV. Department/Commission Liaison/Other Reports:
City Administrator Johnson noted that Councilmember Mark Swenson did not seek re-
election this year and is retiring from the City Council after 25 plus years and invited the
Commission to a reception,being held in Mark's honor,at the City Hall on November 21'
from 2 to 4 p.m.
V. Visitors/Public Comment: None.
VI. Public Hearings:
A. Stillwater Skin: Consider a request for a Conditional Use Permit Amendment to allow
a skin care clinic and for parking allowances within the R-B,Residential-Business
zoning district,located at 6381 Osgood Ave.N.,Ste.A.
City Planner Richards reviewed the October 31,2018 Planning Report as to the
request for a conditional use permit,providing an issue analysis and discussing the
same.
Chair Freeman opened the public hearing at 6:08 p.m.and invited public comment
Amy Haugen owner of Stillwater Skin and Medical Spa,introduced herself,noting that
she has been in business in Oak Park Heights since 2007 and is relocating from
Memorial Ave.N.to the new Orchard Park location. She informed the Commission
that she is purchasing the new location and her financing agent requires that she have
the required Conditional Use Permit prior to closing.
Planning Commission Minutes
November 8,2018
Page 2 of 4
Ms. Haugen noted that Bob Clark is the Orchard Park Condo Association President and
that she has been working with him to resolve the lighting and dumpster enclosure
issues. She is willing to make those changes and will continue to work with the
association as an owner of a building in the association.
Brief discussion ensued as to the business being a local business relocating within the
City,parking and the compliance issues for the dumpster and lights. It was clarified
that the dumpster enclosure and the light compliance issues were really issues for the
association and that the City is calling it out with this application so that they can be
addressed and brought into compliance.
Commissioner Giovinazzo, seconded by Commissioner VanDyke,moved to
recommend City Council approval of the request; subject to the amended conditions
recommended in the October 31, 2018 Planning Report, specifically that:
1. The site light fixtures shall be replaced with those that conform to the lighting
requirements of section 401.15.B.7 within the Zoning Ordinance. The
decorative light fixture above the entry door shall be allowed to remain. The
fixtures shall be approved by City Staff.
2. A plan and timeline for screening the dumpsters shall be required for approval
by City Staff.
3. All proposed signage shall require a sign permit and shall be in compliance with
Section 401.15.G of the Zoning Ordinance.
4. A bike rack shall be installed in a convenient and visible location.
Carried 4—0.
City Administrator Johnson noted the Orchard Park Condominium survey exhibit in the
packet does show an enclosed trash area upon it. He suggested the Commission may
wish to view the area at nighttime to view the lighting.
Chair Freeman noted that he did not close the public hearing and asked for a motion do
so.
Commissioner VanDyke, seconded by Commissioner Giovinazzo,moved to close
the public hearing at 6:14 p.m. Carried 4-0.
VII. New Business:
A. Consider changing December Planning Commission meeting date from December
13th to December 20t.
City Planner Richards noted that he would be out of town on December 13th and
asked the Commission to consider changing the meeting date to December 20th'
Planning Commission Minutes
November 8,2018
Page 3 of 4
Discussion was had as to the date change, Commissioner availability, there being no
new application for public hearing in December received and the Comprehensive
Plan review and approval being an item for public hearing in December.
Chair Freeman, seconded by Commissioner Van Dyke, moved to reschedule the
December 13th Planning Commission meeting to Wednesday, December 12th.
Carried 4 -0.
B. 2019 Meeting Dates and Planning Commission Representative Schedule Review.
Commissioner VanDyke, seconded by Commissioner Giovinazzo,moved to accept
the 2019 Meeting Dates and Planning Commission Representative schedule as
presented.
Carried 4-0.
Commissioner White suggested that the Commission Representative attend the
December 13th City Council meeting instead of the 22nd meeting, as the public
hearing presented earlier will be heard by the City Council that evening.
Commission consensus was had. Commissioner White is the scheduled
representative for December and stated that he will attend the December 13th City
Council meeting.
VIII. Old Business:
A. Oak Park Heights Comprehensive Plan—2018 Update.
City Planner Richards provided an update, noting that preliminary review comments
have not yet been received by Metropolitan Council and that they are anticipated to
be received prior to the December public hearing. Richards stated that upon receipt
of the comments, they will be forward to the Commission for their review and
revisions to the draft will be made.
IX. Informational:
A. Upcoming Meetings:
• Tuesday,November 13, 2018 City Council 6:00 p.m./City Hall
• Tuesday,November 27, 2018 City Council 6:00 p.m./City Hall
• Tuesday, December 11, 2018 City Council 6:00 p.m./City Hall
• Wednesday, December 12, 2018 Planning Commission 6:00 p.m./City Hall
• Tuesday, January 8, 2019 City Council 6:00 p.m./City Hall
B. Council Representative
• Tuesday,November 13, 2018—Commissioner White
• Tuesday, January 8, 2019—Commissioner Freeman
Planning Commission Minutes
November 8,2018
Page 4 of 4
X. Adjourn.
Commissioner White, seconded by Commissioner VanDyke, moved to adjourn at 6:28
p.m. Carried 4—0.
Respectfully submitted,
Julie Hultman
Planning&Code Enforcement
Approved by the Planning Commission: 12/12/18 5-0