HomeMy WebLinkAbout03-27-2018 Council Handouts City of Oak Park Heights
Bills Presented for Payment March 27, 2018
Payroll
Gross Payroll with PERA, FICA, and Medicare
City Administration:
3-31-18 11,205.27
Finance:
Full-Time
3-31-18 8,373.75
Police Department:
Full-Time
3-31-18 47,871.88
Building Inspection Department:
3-31-18 4,131.80
Public Works-Street Maint. Department:
Full-Time
3-31-18 1,170.18
Park and Recreation Department:
Full-Time
3-31-18 1,306.50
UTILITY FUNDS
Water Department
Full-Time
3-31-18 8,507.90
Sewer Department
Full-Time
3-31-18 5,582.49
Storm Sewer
Full-Time
3-31-18 1,026.86
Total Utility Funds 15,117.25
Total Payroll $ 89,176.63
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Oak Park Heights
Request for Council Action
Meeting Date March 27.2018
Time Required: 1 Minutes
Agenda Item Title:_ Gutter Installation—Cover and Valley View Park
Agenda Placement New Business
Originating Department/Requestor Eric Johnson, City Administrator
4 - --- -—
Requester's Signature
Action Requested Discussion.Possible Action
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
One item that was perhaps missed in the development of the Cover Park Shelter was the installation of gutters along
the north and south eave.Without these gutters,water drains onto the top-soils and grass and is causing erosion.
Staff would believe that this would be corrected with gutters.
To pursue this, Staff did issue an RFQ and did also add the installation of gutters to the Valley View Shelter as this
site can benefit from better water management.The north side asphalt swale is deteriorating and eliminating water
from the foundation will be beneficial in the long term.Staff did just repaint these soffits and the fascia in the last
two years.
One firm did fully respond to our RFQ and is Custom Remodelers,Inc.and in a total amount of$4,269.00 for both
shelters.The bidder is a licensed and insured firm in the State of MN.Please see the enclosed submitted quote and
draft Agreement/RFQ.
Recommendation:Staff would believe that this installation is necessary and will result in better facilities in
the short and long term.Staff requests the approval of the project for the stated pricing of 54,269.00 is
reasonable with Custom Remodelers,Inc.If approved,funding would be derived from the Budgeted Projects
Fund—Park Building Maintenance and Replacement-estimated 12/31/18 fund balance: $217,000.
,269
AGREEMENT DATE—When Fully Executed by the City below.
AGREEMENT TO PERFORM GUTTER INSTALLATIONS_ COVER PARK AND VALLEY VIEW PARK—Request for
Quotes
THIS DOCUMENT SERVES AS A FINAL AGREEMENT BETWEEN THE CITY OF OAK PARK HEIGHTS E CITYI AND
CUSTOM REMODELERS INC (THE CONTRACTOR)
• The Contractor shall provide all services as delineated in the Request for Quotes dated 315/18 and as replied and
returned to the City in the Bid Submission page in an amount not to exceed:$4,269.00 for Options:)and 1a AND 2 and
2a,including all items,taxes,fees,permits,etc.Contractors submitted signed quote and the issued Request for Quotes
is attached and incorporated into this Agreement as'Exhibit A'and unless expressly deviated from in this Agreement
shall prevail with its directives,requirements and Prevailing Conditions.
• The City and Contractor further agree that under the above pricing:that all gutters shall be seamless and not less than
.312-gauge metal;that'gutter-helmet'shall be an acceptable use and both sites shall utilize the example of such gutter
helmet as shown in'Exhibit B'and not any other mesh or alternative style without the written approval of the Cary;that
the Contractor shall paint the gutter helmet used at Cover Park to match gutter and roof color and shall further warranty
such paint application from defect or deterioration for not less than five years.
• This Agreement once fully executed by the City shall serve as a notice of acceptance by the City of the Contractors
quote and shall also act as a'notice to proceed"by the City for the submitted price quote subject to the terms of the
RFQ.
• The Contractor shall complete all work as outlined in the RFQ at a cost submitted in the Contractors quote not later than
60 days(allowing a deviation from the Prevailing Conditions)from the City's signature dated below.Failure to complete
all work by this date will entitle the City to withhold 5%of the contracted amount for each day thereafter.The City shall
provide timely access to the property.
• The Contractor may only work at the designated sites from Monday through Friday between the hours of 7 am and 6 pm.
Once work is commenced at each site,work shall be completed within five business days;failure to complete such work
will entitle the City to withhold 5%of the contracted amount for each day thereafter for each site.Reasonable delays
related to weather conditions shall not be unreasonably denied by the City but shall requested to the City promptly for
prior approval.
• Except for intentional or willful acts by the City,the Contractor does hereby release the City from any loss or liability
Incurred by the Contractor related to the disposition of the work at the site or on this project. The Contractor shall
implement best management practices and industry standards to complete this project and will utilize appropriate caution
to complete the work in a safe and efficient manner.
• Upon execution of this document by both parties,any and all previous agreements,if any,are no longer valid.
• Proof of at least$1,000,000 General Commercial Liability Insurance naming the City as additionally insured shall be
affixed to this Agreement as'Exhibit C',
• The Contractor shall secure a local building permit from the City Building Official and follow all federal,state,county or
other laws that may be in effect related to the performance of this project.Failure to comply with all applicable building
codes shall result in the City withholding any payments until a final approval is granted by the Building Official.
ACCEPTED: Date
Signature for Contractor—Must be able to Bind Firm.
Print Name
Notary for Contractor Signature—Affix Notary Stamp Here->
Date
Eric Johnson,City Administrator
Notary
"Exhibit A"
To the AGREEMENT TO PERFORM GUTTER INSTALLATIONS -
COVER PARK AND VALLEY VIEW PARK - Request for Quotes
Includes: Issued Request for Quotes Submitted Bid
Submission Page
(REVISED VERSION 3/5/18)
City of Oak Park Heights
Request for Quotes:Installation of Gutters-Valley View and Cover Park
QUOTE SUBMISSION PAGE-Due March 151h,2018 by 2 pm.
REfRUN TO: Eric„ohnson,City Administrator
City of Oak Park Heights
14168 Oak Park Blvd,
PO BOX 2007
Stillwater,MN 55082
Or you can email it to: eajohnson@cityofoakparkheights.com
NOTE: THE CITY MAY SELECT ALL OPTIONS OR ANY OPTION SEPARATELY WITHOUT PENALTY.
Print your Prices Clearly and in Ink/TyDa:
Your Price for Option#1: 13 DLO .00
Your Price for Option#1 a: �i9t— .00
Your Price for Option#2: l M 9 ,00
Your Price for Option#2a: � ,00
i
ALSO:Bidders must include with their submission the documentation of the gouge,size and profile of
gutters and downspouts proposed. Also define the gauge of all materials to be utilized with
provided documentation. Use of substandard equipment or materials for the applications, as
defineo by the City,will not be permitted.
5i n ur • pa 7LIE/
Your Name:
r
Your Title:
(the person signing this dqfumogt must be-an or executive of such firm eligible to bind the company to the pr*d)
Firm Name:CL6' O8& i4"o a e ; I kc •
MN State Contractor Lic.# OA 00 i:71 (Firm must be a licensed MN Contractor)
Phone# C 51 • -8(4 ,-
Acceptance
ly ,-
Acceptance By the City:
Date
Eric Johnson,City Administrator
Date
Notary
(REVISED VERSION 3/5/18)
City of Oak Park Heights
Request for Quotes:Installation of Gutters—Valley View and Cover Park
The City of Oak Park Heights is seeking the services of a contractor to provide gutter
installations at two City Parks and their related shelter: Cover Park and Valley View Park.
(see location map enclosed in package)
Project Elements:
Option 1: (see Attachment 1)
Provide and install seamless metal gutters along the north—south (non-gable sides)of the Cover
Park Shelter. The gutters and related fixtures and fasteners shall reasonably match the metal
roofing material and all downspout and related fixtures and fasteners shall reasonably match the
siding color so to compliment the building. (All colors shall be first verified by the Owner and all
colors shall have the same pricing)
All downspouts shall be provided and properly affixed on the easterly side of the building allowing
water to drain to the east of the facility. Downspouts shall be affixed in a location to be selected by
the Owner. Provide and install all necessary downspout extensions to ensure positive drainage
away from building.
Option 1a:
Install items as outlined in Option 1;however, install seamless LEAFGUARD-type metal gutters.
Option 2:(see Attachment 2)
Provide and install seamless metal gutters along the north, west and south sides of facility (it is a
HIP roof) of the Valley View Park Shelter. The gutters and related fixtures and fasteners shall
reasonably match the fascia material and all downspout and related fixtures and fasteners shall
reasonably match the siding color so to compliment the building. (All colors shall be first verified by
the Owner and all colors shall have the same pricing)
All downspouts shall be affixed on the eastern side of the building allowing water to drain to the
east of the facility. Downspouts shall be affixed in a location to be selected by the Owner. Provide
and install all necessary downspout extensions to ensure positive drainage away from building.
No gutters are needed along the eastern side of the Valley View Park Shelter.
Option 2a:
Install items as outlined in Option 2;however, install seamless LEAFGUARD-type metal gutters.
(REVISED VERSION 3/5/1$)
PREVAILING CONDITIONS:
• The Contractor shall include and provide the furnishing of all materials, equipment, labor, fasteners, permits, insurances, etc„ to
provide a complete and finished project following applicable industry best practices and standards.It is the Contractors responsibility to
secure all necessary measurements prior to submitting a quote.
• Full Payment will be made once the City provides written final acceptance and full Lien Waivers are provided.No partial or progress
payments will be made.
• Contractor must be a licensed Minnesota Contractor.Verification will be required should your firm be awarded the project
• Contractor must complete the Project in not less than thirty(30)days from project acceptance by the City.The project acceptance date
will be defined by the City providing a contractor a signed and notarized copy of the quote document and a final Agreement.Your
quote is a binding legal document that you will complete the Project in the specified timeframe and with stated conditions.
• The City may deduct 5 percent from mounts due for each day project is riot complete beyond the 30-day requirement.
• The City reserves the right to reject any and all submissions received for this project and for any reason.The City is not responsible for
any costs associated with preparing a quote submission to the City or for non-award,
• Contractors are required to visit the sites and take relevant measurements prior to submitting a quote,
• Contractors quote shall be valid for 90 days from date of submission to the city,
• The City shall not execute or sign any agreements drafted or provided by the Contractor,The terms and conditions of the RFQ shall
prevail.
• The Contractor may not subcontract this work to any other firm without the written consent of the City.
• A final agreement between the City and Contractor shall be required prior to any work commencing.This agreement will include a full
indemnification of the City should there be any loss incurred by the Contractor as it relates to this project The Contractor,their staff or
subcontractors will at no time be insured by the City.The City is not responsible for the health,safety and welfare for the Contractor,
the Contractor's staff and/or sub-contractors.Follow all best site management practices.
• The Contractor shall secure,pay for and attain all required permits and inspections.No payments will be made to the Contractor until
the City building official provides a final inspection deeming the project as fully cornpliant with the Minnesota Building Code.
• The Contractor shall provide a one-year warranty and shall cover all aspects of construction including all materials.In addition,should
there be defects in materials provided by the Contractor,the Contractor shall be responsible to replace such materials consistent with
State and Federal Law,
• Contractor is fully responsible for collateral damages to the worksite or facility including damages cause by Contractor's staff or sub-
contractors.
• Contractor shall be reimbursed by the City for City issued permit fees.
• The Contractor is responsible for unnecessary damages to the City's property as a result of executing this Project, including the
backfilling and restoring of any additional grass or hard surface areas. Use care,best site management practices,and the right sized
equipment.
• There are not any immediately known underground or overhead facilities that would cause extraordinary difficulties in executing this
project, Contractor shall immediately advise the City should issues arise.The Contractor would be responsible for any GOPHER-1
underground facility notifications.
• Contractors are required to visit the site prior to submitting a quote.Contractors are responsible for all Gopher-1 contacts and actions.
All submitted quotes shall remain valid for 90 days.A final contract between the City and the prevailing contractor will be required
(incorporating the terms and conditions of this RFB)including proof of Insurance.
(REVISED VERSION 315/18)
Attachment 1—COVER PARK—This is the southern face(the long side—non-
gable end)of the Building.
by AR k
t 1
rv.
r"
Attachment 2—VALLEY VIEW PARK-This is the western face of the Building.
VALLEY V1 EW
a
(REVISED VERSION 3/5/18)
Park Locations—Map below—Valley View and Cover Park
0-
t ver P,* i
Valley
MmnesotaCor'
"Exhibit B"
Gutter Helmet (use correct Color- Verity with Owner)
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"Exhibit C"
Proof of Liability Insurance
At:o CERTIFICATE OF LIABILITY INSURANCE FDATE(MMIDWYYYY)
�.,►�� 3/1/2018
ThIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED,subject to
thi terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODI)CER E, T Jill MacTavish
Pau.'.et/Slater PHONE (651)644-0311 FAX
No):(651)641-8981 --�
711 Hale Ave North ADDRESS:7mactavish@pauletslater.com
Sui 1;e 101 INSURER(S)AFFORDING COVERAGE NAIL 0_
St. Paul MN 55128 INSURER A:Navi ators S
pecialty
INSURED -- - --- -- INSURER 6 Jkllied `42579
Custom Remodelers, Inc. INSURER c:James River
474 Apollo Drive
INSURER D MidNeSt Employers Casualty .23612
INSURER?
Lina Lakes hW 55014 INSURER F:
COVERAGES CERTIFICATE NUMBER:17/18 All Linea REVISION NUMBER:
TH1.,IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
IND CATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE POUCY EFF POLICY EXP
POLICY N MBER LIMITS
K COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE $ 1,000,000
-
A ( CLAIMS-MADEX OCCUR i I PREMISES(Ea occurrence) S 50,000
Fi C816COL095018IC 10/9/2017 10/9/2018 i MED EXP(Any+ r person) S EXCLUDED
---
_ I j PERSONAL 9 ADV INJURY S 1,000,000
GEML AGGREGATE LIMIT APPLIES PER: I GENERAL AGGREGATE $ 2,000,000
l y r-7PRO-
POLICY I I JECT EI LOC i I ` PRODUCTS-COMP/OP AGG S 2,000,000
i OTHER: I $
AUTONIO61LELIABuma COMMIZU—SINGLE
$ 1,000,000
B } ANY AUTO I BODILY INJURY(Per person) $
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OO�SMVED AUTOS
ULN D I dCPB71PC7145827928 ! 10/9/2017 ! 10/9/2018 BODILY INJURY(Per acCider� $
HIRED AUTOS u AUTOSPROPERTY DAMAGE -- )$ _
Underinsuredep(ert6t S 1,000,000
:UMBRELLA LIAB X `OCCUR r
^� i EACH OCCURRENCE
S 1,009,000_
EXCESS LIAR I
C DED RETENTION CLAIMS MADE 000553514 10/9/2017 AGGREGATE __..I a._._ 1,000,000
-- 10/9/2018 $
W(IRKERSCOMPENSATION x PER
H .
I � XEC
ANDEMPLOYERWLUUHLnY YIN TA ,E ER
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1ANYPRRIETORIPARTNERIEUTIVE E.L.EACH ACCIDENT S 1 000,00 1 0
1OFFICEWMEMBE2EXCLUDED? NIA I
D �(KindOM In NH) EN0009074/14-0000615 10/1/2017 10/1/2018 E.L.DISEASE-EA EMPLOY $ 1,000,000
OF O
SCRIPTION OF OPERATIONS w.Ify ae desctoe E.L.DISEASE-POLICY LIMIT $
1,000,000
DEI I
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DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,AddMorni R4marks Sdbduk,may be attacked If mora span is mRukvd)
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
Department of Commerce THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Safety 6 Buildings ACCORDANCE WITH THE POLICY PROVISIONS.
PO Box 7082
Madison, FPI 53707 AUTHORIZED REPRESENTATIVE
Russell James/JM2
®1986-2014 ACORD CORPORATION. All rights reserved.
ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD
INS025 X201401)
Custom 651.784.2646 cusrommmodelersinc
CRI Remodelers, Inc.
' 141rfNEtOTAD6AAiiT#4SNTOF RESIDENTIAL REMODELER
LABOR 8e INDI.iSTI Y
Conatuction Codes and Licensing DNisien Licensing and Certification Services I 443 Lafayette Road N St.Paul,MN 55155
Website`www.dii.mn aw/ccid w Email: dli�fl ensefttate.mn.us Phone: 651.284,5034
This is to certify that the certificate holder is licensed as a RESIDENTIAL REMODELER in the state of Minnesota and is in compliance with
Minnesota Statutes 32613.805,and may contractor offer to contract with an owner to improve existing residential real estate,provided the
responsible individual is at all times a QUALIFYING REMODELER and the certificate holder maintains compliance with the required bond,
general liability insurance,and workers'compensation laws.
License : RESIDENTIAL REMODELER
Uc Number : CR001748 CUSTOM REMODELERS INC
Effective Date : 04/01/2016 474 APOLLO DR e
Expiration Date : 03/31/2018 CIRCLE AWES,MN 55014 L
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VERIFY UP-TO-DATE STATUS,BOND,AND INSURANCE INFO ATwtww.dli-mn.Qov/ccld/L.icVerifv.aso(ENTER NUMBER).