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Home My WebLink About07-24-2018 Minutes CITY OF OAK PARK HEIGHTS TUESDAY, JULY 24, 2018 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of A]Ieaiance/A royal of Agenda: Mayor McComber called the inceting to order at 6:10 p.m. Present: Councilincii1bers Dougherty, Liljegren, Runk, and Swenson. Staff present: City Administrator Johnson, Public Works Director Kegley, City Attorney Sandstrom, City Planner Richards and City Engineer Mann. Absent: None. Mayor McComber added "Consider Emergency Services Request from City of Bayport"to New Business as Item J. Councilmember Swenson, seconded by Councilmember Liljegren, moved to approve the Agenda as amended. Carried 5-0. II. Council/Staff Reports: A. Mayor McComber: She reported she attended a meeting with Xcel Energy on the Integrated Resource Plan, the Regional Council of Mayors meeting; the LMC Board of Directors orientation and meeting, and the NLC Small Cities Conference that week; she would be attending a meeting with the Coalition of Utility Cities and Just Transition Fund, the local economies meeting, and the transportation policy committee meeting the following week. B. Councilmember Dougherty: He reported the Planning Commission meeting was set for July 12. C. Councilmember Lilie ren: He reported the Parks Commission meeting was set for July 16. They would be doing a walkthrough of the parks and holding the regular meeting in conjunction with that. D. Councilmember Runk: No report. E. Councilmember Swenson: No report. F. Staff: City Clerk Pinski reported that Melinda Peters of 13947 55`3i Street North and Kris Johnson of 14143 Upper 50' Street North were chosen as the recycling award winners for the month of July. III. Visitors/Public Comment: A. Manning' and STH 36 Intersection Update: Nathan Arnold, Project Manager with Washington County Public Works, provided a PowerPoint presentation. City Council Meeting Minutes July 24, 2018 Page 2of5 IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Worksession Notes—June 26, 2018 C. Approve City Council Minutes—June 26, 2018 D. Authorize the 2018 Ragnar Relay Event to Proceed in the City E. Approve Proposal for Engineering Services—Feasibility Study 58`x' Street and Memorial Ave. F. Accept Grant for Tuition for Police Officer Training at the FLETC G. Schedule Hearing to Show Cause for Alcohol Compliance Violation— Applebee's H. Schedule Hearing to Show Cause for Alcohol Compliance Violation - Chipotle Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearings: None V1. Old Business: None V11. New Business: A. Consider Fcc Waiver— Food Truck Event: City Administrator Johnson reported that the Chamber of Commerce was requesting that the City waive the costs associated with the City Police Department, which was $1,636 stemming from additional patrol for the Food Truck Event. He said the costs were a pass-through cost from the School District. Councilmember Runk stated he did not think the City should waive the fees because it would set a precedent, and to absorb the cost would be to put it on the City's taxpayers. Councilmember Liljegren agreed so long as all parties involved were aware there may be such costs. Robin Anthony, Director of the Greater Stillwater Chamber of Commerce, was present at the meeting and said that there were no fees the previous year and it was not made clear what the costs would be until about two to three months prior to the event. Councilmember Swenson suggested that Anthony work with City Administrator Johnson to gather all the facts to be sure they were adequately informed. Councilmember Swenson, seconded by Councilmember Liljegren, moved to defer the matter to the next City Council meeting for more information. Carried 5-0. B. Utility Connection Agreement _= 5725 Oakgreen Ave.: City Administrator Johnson reported that the owner of land at the northeast corner of City Council Meeting Minutes July 24, 2018 Page 3 of 5 Oakgreen Avenue and Oak Park Boulevard inquired with the City as to the possibility of connecting into the City's utilities. He said the site was currently served by well and septic, and timing was appropriate as the streets and area would be under construction for Palmer Station, Mayor McComber requested staff make sure the applicant knew that all fees would be due at 60 months. Councilmember Swenson, seconded by Councilmember Dougherty, moved to authorize the utility connection as presented by City staff. Carried 5-0. C. Consideration of Roval Credit Union— Oak Park Hei hts Retail —PUD Amendment 13161 60'x' Street North: City Planner Richards reviewed his planning report. Councilmember Dougherty, seconded by Councilmember Swenson, moved to approve the Resolution. Roll call vote taken. Carried 5-0. D. Consideration of O'Neil llectric— Request for,Rezoning and Conditional Use Permit—6143 Osgood Ave.: City Planner Richards reviewed his planning report. Councilmembers Swenson and Dougherty and Mayor McComber stated they did not have a problem with the bucket truck being stored on site as requested by the applicant. Councilmember Swenson, seconded by Dougherty, moved to approve the Resolution. Roll call vote taken. Carried 5-0. E. Consideration of Joseph's Restaurant—Freestanding Sign Variance and Conditional Use Permit— 14608 601h Street N.: City Planner Richards revieNN ed his planning report. Councilmember Swenson, seconded by Councilmember Liljegren, moved to approve the Resolution. Roll call vote taken. Carried 5-0. F. TIF Policy Amendments—"Limited TIF Support": Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the amendments. Roil call vote taken. Carried 5-0. G. Approve Amendment to Summer Park Program Coordinator and Related Community Holiday Event Expenditure: Mayor McComber suggested the expenses come from the Council Contingency Fund. Councilmember Liljegren, seconded by Councilmember Swenson, moved to approve. Carried 5-0. City Council Meeting Minutes July 24, 2018 Page 4 of 5 H. Park Security Cameras: City Administrator Johnson reported that the total cost was quoted at $8,421.92 from Electro-WVatchman for the cameras at Valley View Park and Cover Park. He suggested possible funding from the Budgeted Projects —Park and Trail ImproNcnlents Fund. He also stated a draft policy related to the collection and release of video from the cameras was included in the meeting packet. Mayor McComber suggested the expense come from the Park Fund. Councilmember Swenson, seconded by Councilmember Dougherty, moved to approve the installation with funding from the Park Fund and approval of the retention policy. Carried 5-0. I. DARTS Loop Bus Route -- Greater Stillwater Area: Sally Anderson from Community Thread was present at the meeting and provided a presentation. She reported that Community Thread was approached by DARTS group, a non-profit, to provide a loop bus route and on-demand stops in the area. She said they ��,ere requesting $3,000 each year for 2019 and 2020 from the City of Oak Park I leights. Councilmember Swenson, seconded by Councilmember Liljegren, moved to discuss at the next budget worksession. Carried 5-0. J. Consider Emergency Services Request from City of Bayport: City Administrator Johnson reported that the City received a request for Emergency 911 coverage from the City of Bayport for a period of four hours on July 26, 2018 so their officers could attend a funeral. Councilmember Swenson, seconded by Councilmember Liljegren, moved to approve, and if there were overtime expenses to take them from the Council Contingency Fund. Carried 5-0. VIII. Other Council Items or Announcements: Councilmember Runk reported that the flashing pedestrian crossing light that was being installed on Osgood Avenue at 55th Street was not the same one as on 10th Street, and they had said it would be. He said traffic could not see the crossing when coming from the north. Councilmember Runk, seconded by Councilmember Dougherty, moved to direct staff to send a Ietter requesting they make some adjustments. Carried 5-0. IX. Closed Session (closed pursuant to Minnesota Stat. 13.d.05) A. Cit�Administrator Performance Review: Councilmember Swenson, seconded by Councilmember Runk, moved to table to the next meeting. Carried 5-0. City Council Meeting Minutes July 24, 2018 Page 5 of 5 X. Adiourn. Councilmember Swenson, seconded by Councilmember Liljegren, moved to adjourn at 7:23 p.m. Carried 5-0. Respectfully submitted, A ved Content and Form. Jennifer Pinski Ji Mary/ cComber City Clerk Mayor