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HomeMy WebLinkAboutweekly notes jan 25th 2019 r law CITY OF OAK PARK HEIGHT - E Y E : January 25th,2019 TO: City Council mb s& FROM: Eric Johnso City d t Zonina and Develoamer t Items: 1. The City has received a devel ment applicati a single-family home at the intersection of 56th Street and Peller Ave.This was the former Richert prope . he nt i questing a rear yard variance from 30 feet to 10 feet.This is a comer lot of some size so there may be options to consider by the Planning Commission. 2. The building official has issued two outdoor lighting enforcement _ _ ! j letters have been issued.Removal of holidaylighting. �` + Ogg � .� e 3. The City has responded to a request from the School District to install a number of permanent banners at the High School-such as on the light poles. This would require an Amendment to the A` - - Conditional use Permit.Please see the enclosed response. � � -� ' ' .,-�„�..,._ � --• ' 4. Washington County did provide a close to FINAL DRAFT of the Central Greenway Corridor plan. (MAP-4) Recall, that over the past two years or so,I have served on a Local Advisory Committee (TAC)Team that has worked with the County Staff to develop this plan.Fundamentally,they hope to provide a trail-way link between -94 and Big �Marine ark Reserve P R and with it be into and with the other local and State trails in the area. Nothing is immediately i ! 1 � pending, but it hopes to guide the County as they allocate resources and consider their roadway/Right of way uses in the coming years. The City did provide comments in July 2018. They - r • ""'°` would always take more feedback if anyone desired to offerIL something, but the plan generally remains as anticipated. Click .!� . � --�ti•-� here for the full draft document or see: A , J 1 https://www.co.washington.mn.us/2806/Current-Planning-Projects # f' i ��g•��� I�t1 � •i D �. F ��Y�yldgl_/reftlti Other Items W." • Washington County will be seeking to implement an Organics ° -C I !N & W-ff-°- recycling system in 2021. There are many challenges to this proposal and I have enclosed a FAQ sheet they have provided.We would envision many questions and concerns about costs and would residents be willing to store waste foods in their home for a period of time.More questions than answers at this time,but it is likely safe to say that the County will require HAULERS to implement such systems(including possible post collection sorting)which will be charged back to cities and other waste generators. • The City has received an invoice from the City of Bayport for Fire Services.The invoiced amount of$272,149 exceeds the Agreed upon increase of 3.0% (total budget) over 2018, further there was not an explanation for such increase over the agreed upon amounts.A response has been provided(dated 1-22-19)to Bayport City Administrator-as enclosed.Hopefully,there is simply an error or miscommunication in the invoicing and more will be discovered next week. • We understand that there is a national policy discussion about where the US CENSUS may count incarcerated persons for the 2020 Census.This important to the City as the 450+/-prisoners at MCF-OPH aid the City in a future concept of attaining a population of 5,000 persons-which then makes the City eligible for State road aid.At this time,we understand the affirmed policy is that the US CENSUS BUREAU will continue to count these people where they are located on such date,i.e.-the population count will remain in OPH.Some related information is attached. • Please see the COMMENDATION for Officer Croft. Mayor McComber provided: i 1. METRO Cities news for 1/18/19. 2. NLC Weekly for 1/19/19 3. Invitation/Information on Chamber Winter Gala Event 1 of 53 4. MASOC 1/14/19 Special Announcement and 1/16/19 Federal Update. 5. Last week at the League of Minnesota Cities Board of Directors meeting,we saw some videos of winners at the Humphrey Institute. I was quite intrigued by the one City:Closest Unit Responding for Cities in Ramsey County-Ramsey County Fire Chiefs Association. Thought you might want to take a look,considering our previous conversations.Here is the link to the video— httaJ/Igia.umn.eduAgia-winners-2018 Please let me know if you have any questions-651-253-7837 Call Anytime. 2 of 53 City of Oak Park Heights 14168 Oak Park Blvd.N. Phone:651.439.4439 Oak Park Heights, MN 55082 Fax:651.439.0574 January 23, 2019 Mr. Jim Leonard Fury Automotive 14702 60th St.N. Oak Park Heights, MN 55082 Re: Removal of Holiday Lights @ 14702 601 St., N., Oak Park Heights, MN 55082 Dear Mr. Leonard: Please be notified that the lights displayed at the building's roof line are not part of an approved lighting plan for the development and are requested to be a removed immediately. The lighting was allowed to remain place over the holiday per the City's Outside Lighting ordinance does not prohibit their temporary outdoor use during the holiday season. Please have the lighting removed from the building immediately. A compliance check will be made in the next 10 business days to verify site compliance. Please contact me if you have any question. Your prompt attention is appreciated. Sincerely, PLANNING& CODE ENFORCEMENT Jul Hultman, CBO c: Eric Johnson, City Administrator Building Department Direct Dial:651.351.1661 Email:jhultman@cityofoakparkheights.com 3 of 53 TREE CITY USA City of Oak Park Heights 14168 Oak Park Blvd.N. Phone:651.439.4439 Oak Park Heights,MN 55082 Fax:651.439.0574 January 23, 2019 Attn: Property Management Services Oak Park Heights Retail Center 50 61h St. S. #1418 Minneapolis, MN 55402 Re: Removal of Holiday Lights @ 5980 Neal Ave.N., Oak Park Heights,MN 55082 Dear Property Management Services: Please be notified that the lights displayed at the retail center's roof line are not part of an approved lighting plan for the development and are requested to be a removed immediately. The lighting was allowed to remain place over the holiday per the City's Outside Lighting ordinance does not prohibit their temporary outdoor use during the holiday season. Please have the lighting removed from the building immediately. A compliance check will be made in the next 10 business days to verify site compliance. Please contact me if you have any question. Your prompt attention is appreciated. Sincerely, PLANNING&CODE ENFORCEMENT (44�� Juli Hultman, CBO c: Eric Johnson, City Administrator Building Department Direct Dial:651.351.1661 Email:jhultman@cityofoakparkheights.com 4 of 53 TREE CITY USA City of Oak Park Heights 14168 Oak Park Blvd.N. Oak Park Heights, MN 55082 Phone:651.439.4439 Fax:651.439.0574 January 24,20196. Carissa Keisters ? Community Engagement Manager Stillwater Area Public Schools 1875 Greeley St.S. Stillwater, MN 55082 Re: Proposed Placement of Banners to Parking Area Light Poles at Stillwater Area High School 5701 Stillwater Blvd. N.,Oak Park Heights, MN 55082 Dear Ms. Keister: Thank you for your reaching out regarding the possibility of hanging Pony-branded banners on the Stillwater Area High School parking lot light poles. Unfortunately,City Ordinance does not permit such banner placement on a permanent basis. City Zoning Ordinance 401.15.G. regulates signage for the City of Oak Park Heights. ➢ Section 401.15.G.4.b does not allow for sign placement(banners) upon fences, poles and natural features,with the exception of signs necessary for security,or to preserve the public safety,as determined by the City Council. ➢ Section 401.15.G.6.h prohibits any sign or display which contains or consists of banners, bannerettes, pennants, ribbons,streamers, strings of light bulbs, balloons and hot or cold air inflatable devices,spinners or similar outdoor advertising devices,except as may be approved by a special event permit in accordance with the provisions set forth in Section 401.15.G.7. ➢ Section 401.15.G.6.o prohibits signs and/or posts which are tacked onto trees,fences, utility poles or other such permanent supports, except safety signs and signs found on fences of athletic facilities. To seek deviation from City Ordinance regulations,the school district would need to seek and receive a Conditional Use Permit(amendment)allowing such banner placement. If this is something the school district would like to pursue, please contact City Administrator, Eric Johnson at 651.439.4439 or via email at eajohnson@cityofoakparkheights.com. Phone:651.439.4439—Direct:651.351.1661 5 of 53 Email:jhultman@cityofoakparkheights.com City of Oak Park Heights Carissa Keister January 24,2019 Page 2 of 2 That being said, if the school district desires to place such banners for a DEFINED temporary period of time, they could do so with a special event permit per City Zoning Ordinance Section 401.15.G.7. Special event permits are limited to 50 calendar days per year. There is no charge for special event permits. Currently the maximum number of days per year has been utilized by theater productions,garden sales and other events hosted by or through the school district at the Stillwater Area High School. For your convenience, I have attached(1)City Zoning Ordinance Sections 401.15.G.4,6&7 and (2)a Special Event Permit Application. City Zoning Ordinance 401 and the special event permit application can both be found on the City webpage at www.cityoakparkheights.com as well. Please feel to reach out to City Administrator Johnson or myself anytime with questions or possible projects at the Stillwater Area High School.We are happy to help where we can. Sincerely, PLANNING &CODE ENFORCEMENT lu ie Itman Buil in Official Enclosures c: Eric Johnson,City Administrator Carissa Keister via email—keisterc@stillwaterschools.org 6 of 53 12, 17. 401.15.G. Signs. 36 401.15.G.1. FINDINGS, PURPOSE AND EFFECT: a. Findings: The City finds: 1) Oak Park Heights is located on the Minnesota and Wisconsin border with the St. Croix River separating the two states. Upon completion of the St. Croix River Crossing in the fall of 2016, Highway 36 will provide an increasingly important connection between the Twin Cities metropolitan area and western Wisconsin. The result will be growth in the Oak Park Heights business community and a continuing need for signage and advertising devices. 2) The City Code has included the regulation of signs in an effort to provide adequate means of expression and to promote the economic viability of the business community, while protecting the City and its citizens from a proliferation of signs of a type, size, location and character that would adversely impact the aesthetics of the community and threaten the health, safety and welfare of the community. The regulation of physical characteristics of signs within the City has had a positive impact on traffic safety and the overall appearance of the community. b. Purpose and intent: It is not the purpose or intent of this sign ordinance to regulate the message displayed on any sign; nor is it the purpose or intent of this ordinance to regulate any building design or any display not defined as a sign, or any sign which cannot be viewed from outside a building. The purpose and intent of this ordinance is to: 1) Regulate the number, location, size, type, illumination and other physical characteristics of signs within the City in order to promote the public health, safety and welfare. 2) Maintain, enhance and improve the aesthetic environment of the City by preventing visual clutter that is harmful to the appearance of the community. 3) Improve the visual appearance of the City while providing for effective means of communication, consistent with constitutional guarantees and the City's goals of public safety and aesthetics. 7 of 53 4) Provide for fair and consistent enforcement of the sign regulations set for herein under the zoning authority of the City. 401.15.G.2. SUBSTITUTION CLAUSE: The owner of any sign which is otherwise allowed by this sign ordinance may substitute non-commercial copy in lieu of any other commercial or non-commercial copy. This substitution of copy may be made without any additional approval or permitting. The purpose of this provision is to prevent any inadvertent favoring of commercial speech over non-commercial speech, or favoring of any particular non-commercial message over any other non-commercial message. This provision prevails over any more specific provision to the contrary. 401.15.G.3 CONFLICT WITH ZONING ORDINANCE. If there is a conflict that occurs between this Section and other provisions of this Ordinance, as amended, the conditions as set forth in this Section, as amended, shall prevail. 401.15.G.4. GENERAL PROVISIONS. a. Traffic Signs. No sign permitted by this Ordinance shall, by reason of its location, color or intensity, create a hazard to the safe, efficient movement of vehicular or pedestrian traffic. No private sign shall contain words which might be construed as traffic controls, such as "stop", "caution", "warning", etc., unless such sign is needed to direct traffic on the premises. b. Signs on Fences, Poles, and Natural Features. No signs, guys, stays or attachments shall be erected, placed or maintained on rocks, fences, or trees, nor interfere with any electric light, power, telephone or telegraph wires or the supports thereof, with the exception of signs necessary for security, or to preserve public safety, as determined by the City Council. C. Wall/Roof Attachments. No sign shall be attached to hang from any building until all necessary wall and/or roof attachments have been approved by the Building Official. d. Right-of-Way, Public Lands and Easements. No signs other than governmental signs shall be erected or temporarily placed within any street rights-of-way or upon any public lands or easements or rights-of-way. e. Ingress/Egress. No sign or sign structure shall be erected or maintained if it prevents free ingress or egress from any door, window, or fire escape. No sign or sign structure shall be attached to a stand pipe or fire escape. f. Property Number. A minimum of one (1) sign, as assigned by the City, shall be required on each principal building in all districts. Such sign shall be of sufficient size to be legible from the nearest street yet shall not exceed nine (9) square feet in area. The numbers shall be metal, glass, plastic or 8 of 53 durable material and the numbers shall not be less than three and one-half (3.5) inches in height, in a contrasting color to the base or made of some reflective material and so placed to be easily seen from the street. g. Sign Maintenance. Signs and sign structures shall be properly maintained and kept in a safe condition. Sign or sign structures which are rotted, unsafe, deteriorated or defaced, as determined by the City Building Official shall be removed, repainted, repaired, or replaced by the permit holder, owner or agent of the property upon which the sign stands. h. Electrical Building Code. All signs shall be constructed in accordance with the Minnesota State Building Code and the National Electrical Code. All electrical service wiring shall be buried. i. Hours of Operation. Signs in the R-B, B-1, B-2, B-3, B-4, B-W, and I Districts may only be illuminated during business hours, or until eleven o'clock (11:00) PM, whichever is later. j. External Lighting. Signs with external lighting shall have no exposed light sources or fixtures unless decorative fixtures are utilized and the light source is fully concealed and diffused. The maximum brightness of the signs in combination with the building and site lighting shall not exceed the standards found in Section 401.15.B.7 of this Ordinance. k. Internal Lighting. Signs with internal lighting shall include illumination of only the text and/or logo portion of the message. Back lighting of signage on fabric awnings is prohibited. I. Neon. Neon signs shall be limited to channel letter signs, logos, and permanent window signage in the R-B, B-1, B-2, B-3, B-4, B-W and I Districts. M. Setbacks. No part of a sign or sign structure shall be placed closer to the property line than five (5)feet. No sign shall be positioned so that it impacts or is exposed to residential uses or districts along adjoining side and rear yard property lines. n. Flags. No more than three (3)flags may be displayed outside of a building. This number may, however, be increased provided an interim use permit is issued in compliance with Section 401.05 of this Ordinance. Where appropriate, the U.S. Flag Code, Minnesota Statutes or Executive Order shall apply to Federal and/or State flag displays. o. Angle Signs. The maximum angle permitted between faces of a double face freestanding sign is sixty (60) degrees, anything less is one (1) sign, anything more is two (2) signs. 9 of 53 401.15.G.5. PERMITTED SIGNS IN ANY ZONING DISTRICT. The following signs are allowed without a permit unless otherwise specified. These signs, if placed in accordance with the following standards, will not apply toward the maximum allowable sign area, but shall comply with all other applicable provisions of this Ordinance. a. Campaign Non-Commercial Speech Signs. All campaign non- commercial signs no more than sixteen (16)square feet in size and totaling no more than four (4) per property may be posted beginning forty six (46) days before the state primary in a state general election year until ten (10) days following the state general election, in accordance with Minnesota State Statutes, as amended. b. Signage on bus benches, as regulated in the Oak Park Heights Code of Ordinances. For the purposes of this Ordinance, such signage shall not be considered to be off-premises advertising signage. C. Permanent Window Signage. Shall not exceed twenty-five (25) percent of the total area of the window in which they are displayed. Lettering used in permanent window signage exceeding three and one-half(3.5) inches in height shall be included in the calculations of allowable sign area permitted on that side of the building. Use of neon for permanent window sign shall be allowed within the requirements of this Section. d. Temporary Window Signs. Temporary window signs shall be permitted within the R-B, B-1, B-2, B-3, B-4, B-W and I Districts, provided that they do not exceed ten (10) percent of the front building facade. e. Additional Allowed Signs. 1) One (1) nameplate or address sign for each unit in a single and two family residential dwelling not exceeding two (2) square feet in area per surface. Lots abutting more than one (1) right-of-way shall be allowed one (1) sign not to exceed two (2) square feet in area per frontage. 2) One nameplate or address sign, placed on the wall of the structure, for each dwelling group of three or more units or commercial business. The sign may not exceed six (6) square feet in area. Lots abutting more than one (1) right-of-way shall be allowed one (1)sign not to exceed six (6) square feet in area per frontage. 10 of 53 3) One sign shall be allowed per street frontage when the building or site is under construction or offered for sale or lease, provided that: a) The area of the sign shall not exceed thirty two (32) square feet. b) Freestanding signs shall be limited to a maximum height of eight (8)feet. c) The sign shall not be illuminated. d) Such sign shall be removed within one year of the date of issuance of a building permit or when the project is completed, whichever is sooner. 4) Upon approval of a final plat for a subdivision provided that: a) One (1)sign shall be allowed per project or subdivision or one (1)sign for each frontage to a major collector or arterial street, whichever is greater. b) The area of the sign shall not exceed thirty two (32) square feet. c) Freestanding signs shall be limited to a maximum height of eight (8)feet. d) Such sign shall be removed within one year of the date of issuance of a building permit or when the project is completed, whichever is sooner. 401.15.G.6. PROHIBITED SIGNS IN ANY ZONING DISTRICT. The following signs are prohibited in all zoning districts: a. Any sign that will obstruct or impair the vision of drivers or pedestrians or detract from the visibility of any official traffic control device. b. Any sign which contains or imitates an official traffic sign or signal. C. Off-premises signs. d. Business signs on, or attached to equipment, such as semi-truck trailers, being used in such a manner that advertising is a principal use of the equipment. e. Animated signs. 11 of 53 f. Roof signs. g. Signs displayed on vehicles within open sales lots. h. Any sign or display which contains or consists of banners, bannerettes, pennants, ribbons, streamers, strings of light bulbs, balloons and hot or cold air inflatable devices, spinners or similar outdoor advertising devices, except as may be approved by a special event permit in accordance with the provisions as set forth in Section 401.15.G.7 of this Ordinance. i. Portable signs. j. Wall graphics. k. Beacons. I. Multi-faced signs. M. Signs supported by guy wires. n. Cabinet signs on buildings, except for logo signs. o. Signs and/or posts which are tacked onto trees, fences, utility poles or other such permanent supports, except safety signs and signs found on fences of athletic facilities p. All signs over four hundred (400) square feet in area. 33 q. Dynamic display signs. 33 r. Electronic graphic display signs. 33 S. Multivision signs 33 t. Video display signs. 36 401.15.G.7. SPECIAL EVENTS. a. Sign Permit Required. No special event shall be held without first obtaining a sign permit. 19 b. Number of Events. The business or applicant in all business and industrial 22 zoning districts, as well as each public and institutional use in residential districts (except for the areas within the Destination Retail Highway District as indicated in Section 401.15.G.7.c), shall be a total of fifty(50) special event 12 of 53 days in a calendar year. Once the time period has expired for a special event, the applicant shall wait the same number of days that the sign permit was issued to start a new special event. 22 C. Events in the Destination Retail Highway District. The business or applicant in the Destination Retail Highway District shall be allowed a total of one hundred eighty (180) special event days in a calendar year for any applicant, business, or public and institutional use. Once the time period has expired for a special event, the applicant shall wait two (2) days before starting a new sales event. All other special event requirements, as found in Section 401.15.G.7 of this Ordinance, shall be adhered to within the Destination Retail Highway District. d. Permitted Signs and Displays. The signs and displays described below are permitted for special events in addition to the maximum allowable sign area, provided they are professionally done and the following standards are met and complied with: 1) Balloons. 2) Tents. 31 3) Bannerettes and Pennants. 4) Banners. 5) Search lights. a) Search lights as regulated in Section 401.15.B.7.g.1) of this Ordinance. 36 6) Ribbons, Streamers and Air Inflatable Devices—limited to three (3) special event days per calendar year, each no longer than ten (10)days per event. e. Prohibited Signs and Displays for Special Events. The signs or displays described below are prohibited for special events: 31,33 1) Animated signs, dynamic display signs, electronic graphic display signs, Multivision signs, video display signs, light bulb strings, and portable signs. 2) Displays or special features on any landscaped areas or on roofs. 3) Aerial rides. 13 of 53 4) Additional lighting that does not meet this Ordinance. 5) Any sign or display in the public right-of-way. f. Sign Permit Requirements for Special Event Lot Decorations. Before any special event signs or decorations shall be permitted to be used for an event, the responsible property owner or organization shall submit a completed application for a sign permit with the City. In addition to other requirements, the applicant shall show that when the event is held, adequate parking area will continue to exist, even though a portion of required parking spaces may be used to celebrate the event. Only after the City issues the sign permit, may a business display the special event signs and decorations. g. Violations. 1) It is a violation for any person, company, or organization to provide, erect or display any beacons, balloons or other advertising device which is not in conformity with the provisions of this Section. 2) Special event signs and decorations not removed by the last day of the special event. 14 of 53 City of Oak Park Heights 14168 Oak Park Blvd. N•Oak Park Heights, MN 55082 Phone (651)439-4439 9 Fax(651)439-0574 www.cityofookparkheights.com Temporary"Special Event" Sign/Banner &Temporary Outdoor Sales Tent Permit Application PLEASE TYPE OR PRINT Applicant's Name: Title: Business Name: Address: Street City State Zip Phone: Fax: Other: Applicant Email Address: Type: Check All Applicable Banner _Sign _Balloon _Tent _Other: Description of Item(s): Include message content, location,exact dimensions of item(s)and how it/they will be erected(e.g. banner attached to building wall). Please use the back of this application if you need additional room. For tent placement a site plan must be submitted with this application,showing location, number of parking spaces, if any displaced,etc. Date Item(s)Will Be Erected: Dated Item(s)Will Be Removed: ■ 50 Days Maximum Per Calendar Year By signature below, the applicant hereby agrees to work in accordance with the Ordinances of the Local Municipality, State Building Code, and the requirements enforced by the City of Oak Park Heights. The applicant further agrees to place and remove temporary signage as approved and notify Code Enforcement of any change to design, location or placement duration. Dated: Applicant's Signature For Office Use Only: Julie Hultman,Building Official Date Issued: Planning& Code Enforcement Duration: Direct:(651)351-1661 Accumulated Duration: FAX:(651)439-0574 Permit Fee: None Email: jhultman@cityofoakparkheights.com Permit Granted/Denied by: Reason for Denial(if denied): 15 of 53 Temporary"Special Event" Sign/Banner &Temporary Outdoor Sales Tent Permit Application Page 2 Continued Description (from page 1): Site Plan: Site Plan—Additional Information: R 10.05.18 16 of 53 Executive Summary CITYOF I T PINESPRINGS J CITYOFOAK PARK HEIGHTS Y I 50th St N 50th St N CITYOFLAKEELMO 0 N � 47th St N n ` Z I• _ 43rd St N CITYOF BAYTOWN 40th St N 39 S s '0 ' 34th St N Stillwater Blvd N ♦�� 3hStN IN I z0 la � a I W I WEST LAKELAND Z CITY OF OAKDALE I m TOWNSHIP a _ I 20th St N 9� 2 I ' ,15th St N r I I J a — Existing Public Trails(6-10'wide) N o Existing Private Trails(6-10'wide) ' = Existing County Soft Surface Trials(6'wide) T7 Existing County/Regional Trails(8-10'wide) J Gateway State Trail(10'wide) Hudsoh Blvd -County Parks Hud son Rd =City Parks ITYOFWOODBURY l Trail Sub Segments Commerce Dr _ , y � �Regional Trail(on new trail) Tamarack Rd a �_ Regional Trail(on existing trail) Regional Trail Railroad Crossing Alternate 3 �� �fl (' Interim Regional Trail(on existing local trail) I ` y��`r dl 1 Q !� S I � r �Interim Regional Trail(on future local trail) NORTH 0 0_ 2~mi Figure III:Central Greenway Regional Trail Lake Elmo Segment Map. Cen&Pghe'enway Regional Trail Master Plan Amendment:Lake Elmo Segment\\Draft January 24,2019 in r Collecting Source Separated Organics: Durable Compostable Bags RECYCLING &ENERGY Why is Recycling&Energy(R&E)interested in collecting organics curbside? The State of Minnesota requires Ramsey and Washington Counties to achieve a 75%recycling goal by 2030.Ramsey/Washington Recycling&Energy(R&E)is committed to assuring that organic wastes, primarily food wastes,are separated by and collected from residents and businesses for the purpose of recycling more. Recent waste sorts show that food waste is about 25%by weight of trash collected in the two counties. When other organics are included(like paper towels and compostable cups and cutlery),the total is close to 40%. Ramsey and Washington Counties are moving forward to capture the resource value of food waste. Recovering this material from trash will help us in reaching the state's recycling goal and provide residents the opportunity to recycle more than is possible in a backyard compost bin. What is the concept for collection using durable compostable bags? R&E's efforts are focused on collecting organic waste from residents and small businesses using durable compostable bags(DCBs)co-collected with trash.With DCBs,bags of organics and bags of trash all go in the same trash cart. STEP 1:Organic waste will be collected in durable compostable bags inside a resident's home or at a small business and then placed into their trash cart for collection on their scheduled trash collection day by their trash hauler. STEP 2:The bags with organic waste would then be separated from the bags of trash at either a transfer station or at the Recycling&Energy Center. STEP 3:After separation from trash,the bags of organic waste would be delivered to compost sites or anaerobic digestion facilities.The remaining trash would be processed as usual. R&E is exploring the most effective means to separate durable compostable bags from trash following collection curbside. Equipment that can mechanically separate the bags from trash is being evaluated. R&E would modify the contracts it has with transfer stations to require the transfer stations to separate DCBs from trash received from the two counties and would also contract with end markets for composting or anaerobic digestion of organics collected in DCBs. What are the benefits? R&E believes that the use of durable compostable bags is likely to be an efficient and cost-effective method of collecting organics from residences and small businesses.Some benefits of this method include: • Does not require an additional collection cart • Does not require a separate collection day • Does not require additional hauling trucks www.MoreValueLessTrash.com 18 of 53 • Works in communities with and without waste hauling contracts • Would have little impact on current waste hauling services How will the bags be distributed and who will pay? R&E would ensure that organics collection service is available to residents throughout the two counties, and would contract for the manufacturing and distribution of durable compostable bags to residents. R&E estimates a year's worth of durable compostable bags and processing costs to be$40 per household (60 bags per year per household). Payment for DCBs has not been finalized.The options are: • R&E provides bags and service at no cost to residents • Residents pay part of the cost of bags and service(R&E pays the other part) • Residents pay the full cost of bags and service Distribution could occur: • Through online ordering and delivery to the residence; • By partnering with retailers;or • Having bags available at convenient locations like city hall or other public facilities. What is the timeline? R&E is intending to launch this service in the spring of 2021. This is a local partnership! Ramsey and Washington Counties would work with municipalities,waste haulers and others to provide outreach and education,and would provide drop-off sites to supplement the collection of DCBs. Municipalities would support outreach and education to residents,and would partner with the counties for drop-off sites and potentially in the distribution of DCBs. www.MoreValueLessTrash.com 19 of 53 City of Oak Park Heights Page 1 of 1 14168 Oak Park Blvd. N•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 1-22-19 CRY of Oak Park Heights TO: Adam Bell,City Administrator City of Bayport -.; offi ; 294 N 31d Street leerBllla6le Budget x ciw,�e Billed and Paid %chat e Bayport, MN 55003 PPAYWIJr- 201513 428,714.00 0.00% S 224,236.00 0.00' 2016 S 442,049.00 3.11% S 230,371.00 2.74% ALSO,VIA EMAIL: abellAci.bayport.mmus 2017 $ 457,243.00 3.44% t 241,569.00 4.s+g� 2016 S 467,200.85 2..8% $ 249,795.00 3.35% RE: Received Invoice—2019-001 Per 2019 S 4G1X.00 3.00% S 28Q206.0D UFA Dear Adam, The City is in receipt of Bayport's 2019. billing for Fire Services seeing a total of$272,149.00. We would note that the billing appears to be in conflict the Fire Services Agreement as this calculates to a 7.73%budget increase, (see the unedited data—as supplied by Wanda on 1/22119—as attached)and which exceeds the agreed upon maximum of 3%annually over the previous year - with a 2015 base year,(See Art 22.111—"The Fire Dept Budget will not be raised by more than three percent(3%)in any given year during the term of this Agreement"). In addition, there was not an accompanying communication that explains a legal rationale for such increase—only the invoice was supplied. Due to a lack of a legal justification being provided, I cannot direct such payment as the terms of the current Agreement is limited to 3%.At this time,the City has calculated a 3%increase over 2018 and has supplied that amount herewith(18t Qtr.) based upon a budget of$481,216.00;which then calculates to a total payment of$260,206 or$65,051 quarterly. See the chart above. We have also previously stated that if the City of Bayport would like to revisit this Agreement that OPH would promptly entertain a proposal or discussion but such proposal must be done in a formalized manner.This was explained in the June 2018 communication -attached again hereto. I believe I have also suggested that if the City of Bayport would like to make a request for any amounts over the 3%that Bayport could absolutely do so, but any such contribution would likely be viewed as a discretionary decision by the City Council.The data received however was not benched in the form of a request. Please recall that Oak Park Heights and its non-Bayport partners have no authority over the budgets,operations nor how resources are allocated, moreover we have no equity ownership in any of the equipment, vehicles or other non-building assets. This arrangement was entirely executed as a Service Agreement(see Art 3.3)and included all elements of such services: "vehicle(s), equipment and personnel"(see Art IL2,i)and at a budgetary price-tag that again may not exceed 3%annually.This was done for many reasons—including budgetary predictability. If the City of Bayport cannot continue on the current financial trajectory, I would again offer that the OPH City Council would be willing to listen to proposals but these should be moved forward in 2019 with a defined and affirmed process.Alternatively, if this billing is in error and/or I have missed something please let me know as I would be happy to revisit the matter promptly. Sinnc�cer;rely, Eric Johnson City Administrator Cc: Weekly Notes 20 of 53 p'. C' City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,NW 55082•Phone(651)439-4439•Fax(651)439-0574 June 5,2018 TO: Adam Bell,City Administrator,City of Bayport-VIA EMAIL ONLY RE: Fre Department Agreement—City Comments as of 615118 Dear Adam Thank you for taking the time to sit down with me recently to discuss the Fire Department financial matters so I could brief you on our Council's comments to date,these are summarized below.Please note that OPH can appreciate that there are always financial issues related to such an enterprise even in the best of circumstances.We also acknowledge that the management and oversight of such an operation can be challenging and that none of our concerns relate to the quality of services of staff,volunteers or their abilities. We have the following observations: 1. OPH and perhaps the other partners do as well,view the relationship as a contractual service and was negotiated as such.OPH has no material ownership in the equipment,no oversight of operations and no management responsibility related to the staff or any maintenance elements. Further,there is not a joint-powers agreement, nor a JPA board, nor is there a collective fire district established that has an independent taxing authority,nor any legislative power to manage staff,nor to secure insurance or engage in lawsuits,etc. In short,this service and enterprise of the BFD falls onto the shoulders of the City of Bayport to supply fire and other outlined services for a fee under an annualized cost that may not exceed a 3%growth rate annually for a fixed term through 12/31/2029.Much of these comments are outlined in ARTICLE THREE of the Agreement.This was the clearly intended action by all parties and was designed to allow the BFD and the City of Bayport the general discretion to operate and manage the Department under generally established best management practices and consistent past practices. 2. If the City of Bayport has come to new position that it cannot continue under the terms of Agreement then our City is prepared to listen to options, but the first option should not be an allocation of additional funds.OPH would be very willing to consider options-includipg addressing policy changes-that would reduce demand on BFD staff,reduce unnecessary calls,etc. We would ask that the City of Bayport provide a general plan that would outline options for consideration that reduces call volumes,seeks other partnerships,offers policy changes or reduces other expenditures.As one possible example,relative to these policy changes,as our ritiac hnth maintain a PnlirA oenartmPmt.nerhanc thmp is a diaingue started that eliminates EMS calls by the BFD where our Police(sheriff in the Townships)are fully trained first responders and/or is inclusive of Lakeview Hospital. Naturally,no member desires to see the City of Bayport and the BFD unreasonably expend funds or ultimately fail in providing quality services as that'is not positive for any member of our partnership.However,we would think this is a longer dialogue than what might be presumed.All parties, staff and members are going to need to listen to options and weigh the long and short-term commitments to their respective communities. 3. Finally,we would offer that the Advisory Committee was not anticipated to be a tool for addressing issues in the Agreement.Rather we would view it is a tool that was designed to allow some participatory engagement between the members and the BFD-Departmental staff. We would believe that the addressing of any concerns regarding the Agreement should instead follow an alternative dialogue between staff and/or the assigned party from the Township for which our City is prepared to engage separately,but again should be initiated by the City of Bayport in a formal context. Perhaps such a conversation results in the engagement of a more formal'Blue Ribbon Study"such as was undertaken years ago but is not something OPH is prepared to enter into at this stage without some initial vetting of other more simplified approaches.The Advisory Committee should have a role in such a study if it happens,but likely is on the periphery and should of course make recommendations. We again understand and appreciate possible shortcomings that Bayport may now face,as many fire departments in the State and Metro area are engaging similar issues.We look forward to more discussion and to options as to how to address those issues your City has raised and understand it is a complex issue with significant history. tOnndregards, 4�'- Eric Johnson City Administrator 21 of 53 BUDGET YEAR 2019 FAIR SHARE FORMULA =COST X%USE+%OF TOTAL VALUE TAX CAPACITY VALUE(2018) %OF TOTAL (Per Washington County Web Site) Bayport $ 3,169,868.00 12.01% Oak Park Heights $ 12,107,721.00 45.86% Baytown Township $ 4,206,125.00 15.93% West Lakeland Twp. $ 6,916,626.00 26.20% TOTAL $ 26,400,340.00 100.00% ANNUAL FIRE AND RESCUE RUNS 2013 2014 2014 2016 2017 AVG %OF TOTAL Bayport 269 252 252 250 250 255 20.62% Oak Park Heights 721 759 759 783 824 769 62.28% Baytown Township 65 44 44 54 79 57 4.63% West Lakeland Twp. 147 142 142 175 j§4 154 12.47% TOTAL 1235 100.00% Total: Bill out: 2019 Budget for Fin;Department= $ 553,302.13 50,000 503,302.130 OAK PARK BAYTOWN WEST BAYPORT HEIGHTS TOWNSHIP LAKELAND ASSESSED VALUE 12.01% 45.86% 15.93% 26.20% % USE 20.62% 62.28% 4.63% 12.47% 32.62% 108.15% 20.56% 38.67% DIVIDED BY 2 16.31% 54.07% 10.28% 19.33% 100.00% FAIR SHARE _ $ 82,094.38 $272,149.02 $51,748.68 $ 97,310.04 $ 503,302.13 REVENUE= $421,207.75 $ 77,529.00 $249,997.00 $45,745.00 $ 93,930.00 5.89% 8.86% 13.12% 3.60% $ 4,565.38 $ 22,152.02 $ 6,003.68 $ 3,380.04 22 of 53 CITY OF BAYPORT INVOICE 294 N 3rd Street V3 DATE: January 17, 2019 Bayport, MN 55003 INVOICE # 2019-001 651-275-4404 Office#651-275-4411 Fax# FOR: 2019 FAIR SHARE CONTRACT Bill To: CITY OF OAK PARK HEIGHTS 14168 OAK PARK BLVD. NO. ADJUSTMENT STILLWATER, MN 55082 DESCRIPTION AMOUNT 1ST QTR. 2019 FAIR SHARE FIRE CONTRACT $ 68,037.26 2ND QTR. 2019 FAIR SHARE FIRE CONTRACT $ 68,037.26 3RD QTR. 2019 FAIR SHARE FIRE CONTRACT $ 68,037.26 4TH QTR. 2019 FAIR SHARE FIRE CONTRACT $ 68,037.26 TOTAL $ 272,149.04 Make all checks payable to CITY OF BAYPORT If you have any questions concerning this invoice, Wanda Madsen, 651-275-4404, wmadsen@ci.bayport.mn.us THANK YOU FOR YOUR BUSINESS! 23 of 53 "E:CL: CITY OF BAYPORT 294 NORTH THIRD STREET BAYPORT,MINNESOTA 55003 PHONE 651-275-4404 FAX 651-275-4411 crty of Oak Park Heigh WWW.CI.BAYPORT.MN.US _—^pM To: Baytown Township City of Oak Park Heights West Lakeland Township From: Wanda Madsen, Finance Officer Date: January 17, 2019 RE: ADJUSTED INVOICE FOR FIRE SERVICE CONTRACT On January 16, 2019,the City of Bayport sent invoices for the 2019 fair share fire and fair share bond contracts. Due to a discrepancy with the calculations for the fire contract services,the City of Bayport has reissued the fire contract invoice. Please use the enclosed adjusted invoice dated January 17, 2019. The fair share bond invoice dated January 16 is correct and may be used for payment. Feel free to contact me at City Hall if you have any questions. WM/kjh 24 of 53 2020 Census Residence Criteria and Residence Situations The Residence Criteria are used VISITORS ON CENSUS DAY (while stationed or assigned to determine where people are Visitors on Census Day—Counted In the United States)who are counted during the 2020 Census. at the residence where they live military or clvlllan employees of The Criteria say: and sleep most of the time. If they the U.S.government—Counted at ■ Count people at their usual resi- do not have a usual residence to the U.S.residence where they live and sleep most of the time,using return to,they are counted where dente,which is the place where they live and sleep most of the they are staying on Census Day. administrative data provided by federal agencies. z time. FOREIGN CITIZENS IN THE people stationed or assigned out- • People in certain types of group UNITED STATES side the United States on Census facilities on Census Day are Citizens of foreign countries living Day who are military or civilian counted at the group facility. in the United States—Counted at employees of the U.S.govern- ■ People who do not have a the U.S.residence where they live ment,as well as their dependents usual residence,or who cannot and sleep most of the time. living with them outside the determine a usual residence,are Citizens of foreign countries liv- United States—Counted as part of counted where they are on ing in the United States who are the U.S.federally affiliated overseas Census Day. members of the diplomatic com- population, using administrative munity—Counted at the embassy,The following sections describe Y data provided by federal agencies. how the Residence Criteria apply consulate, United Nations'facility, People living outside the United to certain living situations for or other residences where diplo- States on Census Day who are which people commonly request mats live. not military or civilian employees clarification. Citizens of foreign countries visit- of the U.S.government and are Ing the United States,such as on not dependents living with mili- PEOPLE AWAY FROM THEIR tary or civilian employees of the USUAL RESIDENCE ON CENSUS a vacation or business trip—Not U.S.government—Not counted in DAY counted in the census. the stateside census. People away from their usual rest- PEOPLE LIVING OUTSIDE THE dence on Census Day,such as on UNITED STATES a vacation or a business trip,visit- People deployed outside the z Military and civilian employees of Ing,traveling outside the United the U.S.government who are deployed States, or working elsewhere United States'on Census Day or stationed/assigned outside the United States(and their dependents living with without a usual residence there In this document,"Outside the United them outside the United States)are counted (for example,as a truck driver or States"and"foreign port"are defined as using administrative data provided by the travelin salesperson)—Counted being anywhere outside the geographical Department of Defense and the other fed- 9 p area of the 50 United States and the District eral agencies that employ them.If they are at the residence where they live of Columbia.Therefore,the Commonwealth deployed outside the United States(while of Puerto Rico,the U.S.Virgin Islands,the stationed/assigned in the United States),the and sleep most of the time. Pacific Island Areas(American Samoa,Guam, administrative data are used to count them and the Commonwealth of the Northern at their usual residence in the United States. Mariana Islands),and all foreign countries are Otherwise,if they are stationed/assigned considered to be"outside the United States." outside the United States,the administra- Conversey,"stateside,""U.S.homeport,"and tive data are used to count them(and their "U.S.port"are defined as being anywhere dependents living with them outside the in the 50 United States and the District of United States)in their home state for appor- Columbia. tionment purposes only. U.S.Census Bureau 1 25 of 53 PEOPLE WHO LIVE OR STAY IN People who move out of a rest- they live most of the time,they are MORE THAN ONE PLACE dence before Census Day and do counted where they are staying on People living away most of the not move Into a new residence Census Day. time while working,such as until after Census Day—Counted at Extended relatives,such as people who live at a residence the residence where they are stay- ing on Census Day. grandparents,nieces/nephews, close to where they work and aunts/uncles,cousins,or In-laws— return regularly to another rest- PEOPLE WHO ARE BORN OR Counted at the residence where dence—Counted at the residence WHO DIE AROUND CENSUS DAY they live and sleep most of the where they live and sleep most of time. If they cannot determine a the time. If they cannot determine Babies born on or before Census Day—Counted at the residence Place where they live most of the a place where they live most of the time,they are counted where they time,they are counted where they where they will live and sleep most are staying on Census Day. are staying on Census Day. of the time,even if they are still in a hospital on Census Day. Unmarried partners—Counted People who live or stay at two at the residence where they live or more residences(during the Babies born after Census Day— and sleep most of the time. If they week,month,or year),such as Not counted in the census. cannot determine a place where people who travel seasonally people who die before Census they live most of the time,they are between residences(for example, Day—Not counted in the census. counted where they are staying on snowbirds)—Counted at the resi- Census Day dence where they live and sleep People who die on or after Census most of the time. If they cannot Day—Counted at the residence Housemates or roommates— determine a place where they live where they were living and sleeping Counted at the residence where most of the time,they are counted most of the time as of Census Day. they live and sleep most of the where they are staying on Census time. If they cannot determine a Day. RELATIVES AND NONRELATIVES place where they live most of the Babies and children of all ages, time,they are counted where they Children In shared custody or are staying on Census Day. other arrangements who live including biological,step,and at more than one residence— adopted children,as well as Roomers or boarders—Counted Counted at the residence where grandchildren—Counted at the at the residence where they live they live and sleep most of the residence where they live and sleep and sleep most of the time. If they time. If they cannot determine a most of the time. If they cannot cannot determine a place where place where they live most of the determine a place where they live they live most of the time,they are time,they are counted where they most of the time,they are counted counted where they are staying on are staying on Census Day. where they are staying on Census Census Day. Day.(Only count babies born on or PEOPLE MOVING INTO OR OUT before Census Day.) Live-In employees,such as care- OF A RESIDENCE AROUND givers or domestic workers— CENSUS DAY Foster children—Counted at the Counted at the residence where residence where they live and they live and sleep most of the People who move into a new resi- sleep most of the time. If they time. If they cannot determine a dence on or before Census Day— cannot determine a place where place where they live most of the Counted at the new residence they live most of the time,they are time,they are counted where they where they are living on Census counted where they are staying on are staying on Census Day. Day. Census Day. Other nonrelatives,such as People who move out of a resi- Spouses and close relatives,such friends—Counted at the residence dence on Census Day and do not as parents or siblings—Counted where they live and sleep most of move into a new residence until at the residence where they live the time. If they cannot determine after Census Day—Counted at the and sleep most of the time. If they a place where they live most of the old residence where they were liv- cannot determine a place where time,they are counted where they ing on Census Day. are staying on Census Day. Z U.S.Census Bureau 26 of 53 PEOPLE IN RESIDENTIAL live and sleep most of the time. If People In mental(psychiatric) SCHOOL-RELATED FACILITIES they are living in college/university hospitals and psychiatric units Boarding school students Ilv- student housing(such as dormito- In other hospitals(where the Ing away from their parents'or ries or residence halls)on Census primary function Is for long- guardians'home while attend- Day,they are counted at the term nonacute care)on Census Ing boarding school below the college/university student housing. Day—Patients are counted at the college level,including Bureau of College students who are facility.Staff members are counted Indian Affairs boarding schools— U.S.citizens living outside the at the residence where they live Counted at their parents'or guard- United States while attend- and sleep most of the time. If staff fans'home. members do not have a usual home Ing college outside the United elsewhere,they are counted at the Students in residential schools for States—Not counted in the state- facility. people with disabilities on Census side census. Day—Counted at the school. College students who are foreign People in assisted living facili- tles3 where care is provided for Staff members living at boarding citizens living In the United States Individuals who need help with schools or residential schools for while attending college In the the activities of dally living but ed people with disabilities on Census United States(living either on- the not need the skilled medical Day—Counted at the residence campus or off-campus)—Countcare that provided in a nursing where they live and sleep most at the on-campus or off-campus home—Residents and staff mem- of the time. If they do not have a U.S. residence where they live and hers are counted at the residence usual home elsewhere,they are sleep most of the time.If they are where they live and sleep most of counted at the school, living in college/university student the time. housing(such as dormitories or COLLEGE STUDENTS(and staff residence halls)on Census Day, People In nursing facilities/ living in college housing) they are counted at the college/ skilled-nursing facilities(which College students living at their university student housing. provide long-term nonacute parents'or guardians'home while Staff members living in college/ care)on Census Day—Patients are attending college in the Unitedunlverslty student housing(such counted at the facility.Staff mem- States—Counted at their parents' as dormitories or residence halls) hers are counted at the residence or guardians'home. on Census Day—Counted at the where they live and sleep most of the time.If staff members do not College students living away from residence where they live and have a usual home elsewhere,they their parents'or guardians'home sleep most s the time. If they re are counted at the facility. e while attending college in the not have a usual home elsewhere, United States(living either he they are counted at the college/ People staying at in-patient campus or off-campus)—Counted university student housing. hospice facilities on Census at the on-campus or off-campus Day—Counted at the residence residence where they live and sleep PEOPLE IN HEALTH CARE where they live and sleep most of most of the time.If they are living in FACILITIES the time.If patients or staff mem- college/university student housing People In general or Veterans bers do not have a usual home. (such as dormitories or residence Affairs hospitals(except psychiat- elsewhere,they are counted at the halls)on Census Day,they are ric units)on Census Day,Including facility. counted at the college/university newborn babies still In the hos- student housing. pltal on Census Day—Counted at 3 Nursing facilities/skilled-nursing facili- the residence where they live and ties,in-patient hospice facilities,assisted College students living away from sleep most of the time.Newborn living facilities,and housing intended for their parents'or guardians'home babies are counted at the residence ent ty or organization in soer adults may coexist me casesame or while attending college in the where they will live and sleep most example,an assisted living facility may have United States(living either on- a skilled-nursing floor or wing that meets of the time. If patients or staff the nursing facility criteria,which means that campus or off-campus)but stay- members do not have a usual home specific floor or wing is counted accord- Ing at their parents'or guardians' elsewhere,they are counted at the skilled-nurse nto theig faclt ess fo',.while henuingacirest'esof the home while on break or vasa- hospital. living quarters in that facility are counted tion—Counted at the on-campus or according to the guidelines for assisted living off-campus residence where they facilities. U.S.Census Bureau 3 27 of 53 PEOPLE IN HOUSING FOR OLDER have a usual home elsewhere,they or sailing from a foreign port to a ADULTS are counted at the facility. U.S. port, crewmembers with no People in housing intended for U.S.military personnel whod at the U.S.port. If the vessel is sail- are onshore U.S. residence are counted older adults,such as active adult deployed outside the Unite communities,Independent living, States(while stationed in the ing from one U.S. port to another senior apartments,or retirement United States)and are living on U.S.port,crewmembers with no communities—Residents and or off a military Installation out- onshore U.S. residence are counted staff members are counted at the side the United States on Census at the port of departure. residence where they live and sleep Day—Counted at the U.S.residence Crews of U.S.flag maritime/ most of the time. where they live and sleep most of merchant vessels engaged in U.S. MILITARY PERSONNEL the time,using administrative data U.S.inland waterway transporta- provided by the Department of tion on Census Day—Counted at U.S.military personnel assigned Defense. the onshore U.S.residence where to military barracks/dormitories In they live and sleep most of the the United States on Census Day— U.S.military personnel who are time. Counted at the military barracks/ stationed outside the United dormitories. States and are living on or off a Crews of U.S.flag maritime military Installation outside the /merchant vessels docked In a U.S. military personnel(and United States on Census Day,as foreign port or sailing from one dependents living with them) well as their dependents living foreign port to another foreign living In the United States(living with them outside the United port on Census Day—Not counted either on base or off base)who States—Counted as part of the in the stateside census. are not assigned to barracks/dor- U.S.federally affiliated overseas mltories on Census Day—Counted population, using administrative PEOPLE IN CORRECTIONAL at the residence where they live data provided by the DepartmentKaS FACILITIES FOR ADULTS and sleep most of the time. of Defense. 4 People In federal and state pris- U.S.military personnel assigned U.S.military personnel assigned ons on Census Day—Prisoners are to U.S, military vessels with a to U.S.military vessels with a counted at the facility.Staff mem- U.S.homeport on Census Day— homeport outside the United bees are counted at the residence Counted at the onshore U.S.resi- States on Census Day—Counted where they live and sleep most of dence where they live and sleep as part of the U.S.federally affili- the time. staff members not most of the time. If they have no ated overseas population,using have a usual home elsewhere,they onshore U.S. residence,they are administrative data provided by the are counted at the facility. counted at their vessel's homeport. Department of Defense. People in local jails and other People who are active duty municipal confinement faclli- MERCHANT MARINE PERSONNEL ties on Census Day—Prisoners are patients assigned to a military ON U.S. FLAG MARITIME/ counted at the facility.Staff mem- treatment facility In the United MERCHANT VESSELS bers are counted at the residence States on Census Day—Patients are Crews of U.S.flag maritime/ where they live and sleep most of counted at the facility.Staff mem- merchant vessels docked in a the time. If staff members do not bers are counted at the residence U.S.port,sailing from one have a usual home elsewhere,they where they live and sleep most of U.S.port to another U.S.port, are counted at the facility. the time. If staff members do not sailing from a U.S.port to a for- have a usual home elsewhere,they eign port,or sailing from a foreign People in federal detention are counted at the facility. port to a U.S. port on Census centers on Census Day,such as People In military disciplinary bar- Day—Counted at the onshore Metropolitan Correctional Centers, racks and jails In the United States U.S.residence where they live and Metropolitan Detention Centers, on Census Day—Prisoners are sleep most of the time. If they have Bureau of Indian Affairs Detention counted at the facility.Staff mem- no onshore U.S. residence,they are Centers, Immigration and Customs bers are counted at the residence counted at their vessel. If the ves- Enforcement(ICE)Service where they live and sleep most of sel is docked in a U.S.port, sailing Processing Centers,and ICE con- the time. If staff members do not from a U.S. port to a foreign port, tract detention facilities—Prisoners 4 U.S.Census Bureau 28 of 53 are counted at the facility.Staff People in group homes for juve- monasteries,on Census Day— members are counted at the resi- niles(noncorrectional)on Counted at the facility. dence where they live and sleep Census Day—Juvenile residents are most of the time. If staff members counted at the facility.Staff mem- PEOPLE IN SHELTERS AND do not have a usual home else- bers are counted at the residence PEOPLE EXPERIENCING where,they are counted at the where they live and sleep most of HOMELESSNESS facility. the time. If staff members do not People in domestic violence People In correctional residential have a usual home elsewhere,they shelters on Census Day—People are counted at the facility. staying at the shelter(who are not facilities on Census Day,such as staff)are counted at the shelter. halfway houses,restitution can- People in residential treatment Staff members are counted at the ters,and prerelease,work release, centers for juveniles(noncorrec- residence where they live and sleep and study centers—Residents are tlonal)on Census Day—Counted at most of the time. If staff members counted at the facility.Staff mem- the residence where they live and do not have a usual home else- bers are counted at the residence sleep most of the time.If juvenile where,they are counted at the where they live and sleep most of residents or staff members do not shelter. the time. If staff members do not have a usual home elsewhere,they have a usual home elsewhere,they are counted at the facility. People who,on Census Day,are In are counted at the facility. temporary group living quarters PEOPLE IN TRANSITORY established for victims of natural PEOPLE IN GROUP HOMES LOCATIONS disasters—Anyone, including staff AND RESIDENTIAL TREATMENT people at transitory locations members,staying at the facility is CENTERS FOR ADULTS such as recreational vehicle(RV) counted at the residence where People In group homes intended parks,campgrounds,hotels and they live and sleep most of the for adults(noncorrectional) motels, hostels, marinas,race- time. If they do not have a usual on Census Day—Residents are tracks,circuses,or carnivals— home elsewhere,they are counted counted at the facility.Staff mem- Anyone,including staff members, at the facility. bers are counted at the residence staying at the transitory location People who,on Census Day,are where they live and sleep most of is counted at the residence where In emergency and transitional the time. If staff members do not they live and sleep most of the shelters with sleeping facilities for have a usual home elsewhere,they time. If they do not have a usual people experiencing homeless- are counted at the facility. home elsewhere,or they cannot ness—People staying at the shelter People In residential treatment determine a place where they live (who are not staff)are counted centers for adults(noncorrec- most of the time,they are counted at the shelter.Staff members are tlonal)on Census Day—Counted at at the transitory location. counted at the residence where the residence where they live and PEOPLE IN WORKERS' they live and sleep most of the sleep most of the time. If residents RESIDENTIAL FACILITIES time. If staff members do not have or staff members do not have a a usual home elsewhere,they are usual home elsewhere,they are People In workers'group living counted at the shelter. counted at the facility. quarters and Job Corps Centers on Census Day—Counted at the People who,on Census Day,are PEOPLE IN JUVENILE FACILITIES residence where they live and sleep at soup kitchens and regularly most of the time. If residents or scheduled mobile food vans that People in correctional facilities staff members do not have a usual provide food to people experienc- Intended for juveniles on home elsewhere,they are counted Ing homelessness—Counted at the Census Day—Juvenile residents are at the facility. residence where they live and sleep counted at the facility.Staff mem- most of the time. If they do not bers are counted at the residence PEOPLE IN RELIGIOUS-RELATED have a usual home elsewhere,they where they live and sleep most of RESIDENTIAL FACILITIES are counted at the soup kitchen the time. If staff members do not People In religious group quar- or mobile food van location where have a usual home elsewhere,they ters,such as convents and they are on Census Day. are counted at the facility. U.S.Census Bureau 5 29 of 53 People who,on Census Day,are at targeted nonsheltered outdoor locations where people experi- encing homelessness stay without paying—Counted at the outdoor location where they are on Census Day. People who,on Census Day,are temporarily displaced or expe- riencing homelessness and are staying in a residence for a short or indefinite period of time— Counted at the residence where they live and sleep most of the time. If they cannot determine a place where they live most of the time,they are counted where they are staying on Census Day. 6 U.S.Census Bureau 30 of 53 f14'% UNITED STATES DEPARTMENT OF COMMERCE Economics and Statistics Administration U.S.Census Bureau °gym a Washington,DC 20233-1001 2020 CENSUS PROGRAM MEMORANDUM SERIES:2018.04 Date: February 5,2018 MEMORANDUM FOR: The Record From: Albert E. Fontenot,Jr. (signed February 5,2018) Associate Director for Decennial Census Programs Subject: 2020 Census Residence Criteria and Residence Situations Contact: Burton Reist,Chief Decennial Communications and Stakeholder Relations 301-763-4155 Burton.H.Reist@census.gov This memorandum documents the release of the"Final 2020 Census Residence Criteria and Residence Situations"in the Federal Register.The residence criteria and residence situations determine who should be counted and where they should be counted. Overview Every decade,the Census Bureau undertakes a review of the decennial residence criteria and residence situations to ensure that the concept of"usual residence"is applied in a way that is consistent with the Census Bureau's commitment to count every person once,only once,and in the correct place, and to fulfill the Constitutional requirement to apportion the seats in the U.S. House of Representatives among the states according to their respective numbers. Discussion From the very first census in 1790,Congress established the principle of counting people where they usually reside,which is defined as the place where a person lives and sleeps most of the time, in order to be fair and consistent.The census has followed that principle ever since. For most people, determining their usual residence is straightforward. For others, like members of the military,college students, and other people living in group quarters, knowing where to count them can be more complicated. For the 2020 Census,the Census Bureau has updated where we count people in five specific residence situations: 1. Overseas military and civilian employees of the U.S.government—The 2020 Census will count military and civilian employees of the U.S.government who are temporarily deployed overseas on Census Day at their usual home address in the United States,as part of the resident United States Census Bureau 2020 census.gov 31 of 53 i population,instead of their home state of record. Military and civilian employees of the U.S. government who are stationed or assigned overseas on Census Day,as well as their dependents living with them,will continue to be counted in their home state of record for apportionment purposes only. 2. Overseas federal employees who are not U.S.citizens —The 2020 Census will count any non- U.S. citizens who are military or civilian employees of the U.S.government who are deployed, stationed,or assigned overseas on Census Day in the same way as U.S.citizens who are included in the federally affiliated overseas count. 3. Maritime/Merchant Vessel Crews—The 2020 Census will count the crews of U.S.flag maritime or merchant vessels who are sailing between a U.S. port and a foreign port on Census Day at their usual home address,or at the U.S. port if they have no usual home address. 4. Juveniles in Treatment Centers—The 2020 Census will count juveniles staying in non- correctional residential treatment centers on Census Day at their usual home address,or at the facility if they have no usual home address. 5. Religious Group Quarters Residents —The 2020 Census will count people living in religious group quarters on Census Day at the facility. The 2020 Census will not change where prisoners,college students,and people in other residence situations are counted. The 2020 Census Memorandum Series The 2020 Census Memorandum Series documents significant decisions,actions, and accomplishments of the 2020 Census Program for the purpose of informing stakeholders,.coordinating interdivisional efforts, and documenting important historical changes. A memorandum generally will be added to this series for any decision or documentation that meets the following criteria: 1. A major program-level decision that will affect the overall design or have significant effect on 2020 Census operations or systems. 2. A major policy decision or change that will affect the overall design or significantly impact 2020 Census operations or systems. 3.A report that documents the research and testing for 2020 Census operations or systems. Visit 2020 Census on Census.gov to access the Memorandum Series,the 2020 Census Operational Plan, and other information about preparations for the 2020 Census. 32 of 53 it Oak Park Heights Police Department Citizen Commendation & Complaint Report Form Citizen Name: Lauren Stachowski Citizen Address: 14241 56th St. N. Oak Park Hts, MN 55082 Day time Phone#: 651 -275-1596 Home Phone#: 651 -275-1596 Officer Name(s): Officer Croft Badge#(s): N/A Details of Commendation or Complaint: (Attach additional sheets if necessary) On Monday January 22, 2019 Officer Croft assisted my daughter who had locked her keys in her car. She was on her way to work and would have been late if Officer Croft had not responded quickly and professionally to get her on her way. I truly appreciate it, being her father, as I was at work and could not help. I have always taught my children that police officers are there to help and to give them the respect and thanks that they deserve, as was in this case. Once again, thank you Officer Croft and the Oak Park Heights Police Department. Citizen Signature�(W+�' jQ��W'��`A C '��-�—Date: �3 33 of 53 Metro Cities News 1/18/19 Pagel of 4 CMETRO CITIES Member Login B o4 etropolitan Municipalities Home Metro Cities News About Us Meetings&Events Membership Advocacy Policies&Resources MAMA Return to the btog Upcoming Events Metro Cities News 1/18/19 by:Kimberly Ciarrocchi Thu Feb 21,2019 Category:Newsletter Metro Cities Board of Directors Meetin° Category:M.ao Cilias 9o.rd of Directors Jan Thu Feb 28,2019 18 In This Issue: MAMA Luncheon Category:MAMA January Update Shows Dip in Anticipated State Revenues Thu Mar 21,2019 Metro Cities Board of Directors 2019 Lenislative Session Meeting Federal Government Shutdown Category:Metraciu..sa.rdofolnu,tora Legislative Transportation Committees Hold Hearings Thu Mar 28,2019 Metropolitan Council Nominating Committee MAMA Luncheon TAB Selects Regional Solicitation Projects I Category.MAMA Metropolitan Council Holds Public Hearing on Rogers Wastewater Plant Acquisition Wed Apr 24,2019 • Appointments to TAB and Metro Cities Board of Directors I Metra Cities Annual Meetim Bills of Note Category:Annual Meeting View Full Calendar January Update Shows Dip in Anticipated State Revenues Announcements The January Revenue and Economic Update Metro Cities'2019 Legislative Policies were approved by the full The most recent update shows revenues at$102 million,or 2.7%,below what was forecast for membership at the Policy Adoption Meeting on November November and December 2018.MMB cautions that any monthly update can vary due to the timing of 29th,2018 at Brookview Golden various tax collections. Valley.Click here to view the 2019 Legislative Policies. The November 2018 forecast,one of two complete budget and revenue forecasts prepared annually by the Office of Management and Budget(MMB),projected a$1.5 billion budget balance.The next complete forecast will be released at the end of February and will be used by the Legislature and Governor to enact a biennial budget.Governor Walz must submit budget recommendations to the Legislature by February 19,2019. 2019 Legislative Session The 2019 legislative session is completing its second week,and several legislative committees met this week,mostly to hear informational overviews.The House Local Government Subcommittee has asked Metro Cities to provide information on the organization next week. Specific legislative updates are below,as well as what will be a weekly"Bills of Note"that shows recently introduced bills of interest to metropolitan area cities. Federal Government Shutdown On Monday,the House Ways and Means Committee heard from MMB(MN Management and Budget) Commissioner Myron Frans regarding the federal government shutdown and implications for the state of Minnesota.Commissioner Frans noted one quarter of federal departments are affected,including the Departments of Commerce,Justice,Homeland Security,HUD,Agriculture,the FBI,IRS,and others and informed the committee that Minnesota receives$1 billion per month from the federal government.The 34 of 53 https://www.metrocitiesmn.org/index.php?option=com dailyplanetblog&view=entry&yea... 1/25/2019 Metro Cities News 1/18/19 Page 2 of 4 commissioner noted MMB has a process for preparing and planning for any shutdown.Questions from our Tweets members centered on how the state might fill funding gaps and on whether the state would be reimbursed for any funding it provides during the shutdown. Tweets by @MetraCitiesMN Governor Walz held a press conference this week at which he stated he is interested in having the state try to address some of the gaps In funding until the shutdown is resolved.The Governor said Minnesota dt Metro cities is prepared to address some program funding through February,but that after this date,any funding @MetroCitiesMN would need to be appropriated through the Legislature.What might be covered and through what Met Council Env Services holds fundingsources is not et clear.Metro Cities will continue to monitor the state's response to the Public hag rt acquiring Ropers Y wastewater treatment facility. shutdown.Below are a few links to articles for city officials provided by the National League of Clties: _ W— r Unending Shutdown is Uncharted Territory for Cities.Towns and Villages How the Prolonged Shutdown Will Affect Your Local Economy " " _- f ' Legislative Transportation Committees Hold Hearings House and Senate Transportation Committees held Informational hearings this week.The Senate heard a presentation by Frank Dohma from the Humphrey School on the future of transportation in Minnesota Jan 14,2019 as well as from Kristin White,the Connected and Automated Vehicle Innovation Director at MnDOT. Both presentations focused on how connected and automated vehicles may change transportation , N Metro cities dynamics.Director White also shared the work of the Governors Advisory Council on Connected and @MetrocitiesMN Automated vehicles.A key take-away for legislators was that change is happening slowly,and that the Embed View on Twitter impacts on infrastructure and congestion are difficult to predict with a high level of certainty. The House Transportation Committee heard presentations by House Research staff and MnDOT.New Commissioner Margaret Anderson Kelliher also presented to the committee.MnDOT staff said the trunk highway system faces an$18 billion shortfall over the next 20 years,with$21 billion expected using current revenue levels,and$39 billion in expected need.The current 10-year funding gap stands at$6 billion.The Commissioner conveyed that transportation funding is necessary to ensure the state does not fall further behind. Metropolitan Council Nominating Committee As Metro Cities reported last week,a nominating committee for the Metropolitan Council has been named,and interviews with applicants will be conducted starting in late January.The nominating committee consists of 12 members,five of whom are ex-officio.State laws specify a seven-member committee.Metro Cities has supported legislation for an expanded nominating committee with a majority of local officials.See Metro Cities January 1th newsletter for a list of committee members. Dates and locations of interviews for applicants are below.Names of finalists will be made public on the Metropolitan Council's website.Applicants selected to be interviewed will testify at one of four public meetings: Date Council District ocation ime Jan.29 1,2,9,10 31alne City Hall :00 pm Jan.30 11,12,13,14 akdale City Hall :00 pm Feb.12 3,4,15,16 avage City Hall :00 pm Feb.13 5,6,7,8 Minneapolis(TBD) :00 pm Several bills are introduced that would modify the nominating process,including a bill initiated last year by Metro Cities to expand the nominating committee size from seven to 13 members and provide for a majority of city and county officials appointed by Metro Cities and the Association of Minnesota Counties,respectively.Other bills also expand the size of the committee and adjust its makeup.A bill requiring local governments to approve the members of the Metropolitan Council has also been introduced.No bills are yet scheduled for hearings.Metro Cities has listed these bills in the Bills of Note sections of this newsletter as well as last week's newsletter. TAB Selects Regional Solicitation Projects The Transportation Advisory Board(TAB)approved Regional Solicitation projects at their meeting on Wednesday.The Regional Solicitation is the method by which federal transportation dollars from the Surface Transportation Block Grant Program and Congestion Mitigation Air Quality program are 35 of 53 https://www.metrocitiesnm.org/index.php?option=com dailypianetblog&view=entry&yea... 1/25/2019 Metro Cities News 1/18/19 Page 3 of 4 allocated within the metro area.The funding was distributed among roadway,transit and travel demand management,and bicycle and pedestrian projects. A total of$199.75 million in total projects was approved.Of this amount,$109 million went to roadways,$52 million went to transit and travel demand management projects,and$31 million went to bicycle and pedestrian projects.$4.585 million was also approved for two unique projects,with$4 million going to car share project in St.Paul and$585,000 for the Regional Travel Behavior Inventory. To view selected projects,click here. Metropolitan Council Holds Public Hearing on Rogers Wastewater Plant Acquisition This week,the Metropolitan Council Environmental Services(MCES)hosted an open house and public hearing on the Council's plan to acquire the Rogers Wastewater Treatment Plant(WWTP).The acquisition of the plant is part of the 2040 Water Resource Policy Plan and is identified in the City of Rogers 2030 Comprehensive plan.The city formally requested acquisition in October 2018. Under the proposed plan,MCES will acquire and operate the plant.Planning for a new Crow River Wastewater Treatment Plant will begin in 2020,with operations beginning in 2030.MCES will operate the current Rogers WWTP until it is decommissioned in 2031.Staff have determined that the costs to acquire and operate the Rogers WWTP will be cost neutral over 10 years. The public comment period for the plan is open until January 24th.Comments can be submitted online jig.Comments can also be sent via email to anna.bessel@metc.state.mn.us or by phone at 651-602- 1125. Appointments to TAB and Metro Cities Board of Directors The Metro Cities Board of Directors Executive Committee on Monday appointed two city officials to fill the vacancies on the Transportation Advisory Board(TAB).The TAB qualifies the region for federal transportation funds and is a participant in transportation planning and funding in the region.Myron Bailey,Mayor of Cottage Grove,and Mark Windschitl,Mayor of Chaska,were appointed to fill the two open seats.The Metro Cities Board of Directors ratified the appointments at their January 17th meeting. The Metro Cities Board of Directors had a vacancy for the seat held by Bob Stewart,former Councilmember of Edina.As the vacancy occurred more than 60 days from the annual process for electing members,the Board is required to fill the seat.On Thursday,the Board appointed Jason Gadd, Councilmember in Hopkins,to the Board.Mr.Gadd will complete the remainder of the 2-year term for which he has been appointed and will then be eligible for an additional 2-year term. Bills of Note HF 33 Poston:Bill adds service cooperatives to the definition of local government units. HF 40.Dehn-Bill restores voting rights to those convicted of a felony who have completed their sentence. HF 45.Schultz-Bills provides for automatic voter registration of applicants for a driver's license, instruction permit,or state identification card. HF 54,Norne's-Bill expands the requirement for notification of data security breaches. HF 59•Dettmer-Bill appropriates$6 million for the safe routes to school grant program. HF 68 Hertaus:Bill transfers transportation planning functions from Metropolitan Council to MNDOT. HF 94.Vang:Bill increase the number of voters an individual may assist in marking a ballot HF 98.Hornstein:Bill requires the Metropolitan Council to provide special transportation service in Lakeville. HF 100•Frieberg:Bill appropriates funds for street and highway Intersection improvements in the city of Golden Valley. HF 106 Lucero-Bill requires state and local governmental entities to comply with the enforcement of state and federal laws governing immigration and provides for certain duties of law enforcement and the courts. HF 107,Lucero:Bill prohibits cities with a municipal liquor store from denying a liquor license on the basis that there is a municipal liquor store. HF 117 Grossell:Bill reduces local government aid to cities that pass sanctuary city ordinances. HF 132 Masin:Bill would require state agencies to involve local units of government,including cities,in 36 of 53 https://www.metrocitiesmn.org/index.php?option=com dailyplanetblog&view--entry&yea... 1/25/2019 Metro Cities News 1/18/19 Page 4 of 4 user acceptance testing if they are impacted by new information technology business software. HF 162•Green:Bill would limit the amount a public agency,including a city,may pay to acquire real property or an interest in real property to the county assessed value. HF 171.Koznick:Bill extends the Metro Mobility service area. HF 173•Kunesh-Podein:Bill appropriates money for improvements to a segment of marked Trunk Highway 65 in Columbia Heights. HF 191"Hornstein:Bill requires election of Metropolitan Council members. HF 192.Masin:Bill provides staggered terms for Metropolltan Council,expands the membership of the nomination committee,requires additional information to be made publicly available as part of the selection process,clarifies council member qualifications,requires new advisory committee. HF 195•Lee-Bill would require Met Council prioritize bus upgrades to areas with poor air quality. SF 93•Kiffmeyer:Bill transfers and appropriates money for purposes of the Help America Vote Act. SF 97.Bigham:Bill allows early termination from the metropolitan agricultural preserves program. SF 101.Goggin:Bill appropriates money for the business competitive grant program. SF 124.Isaacson:Bill provides for automatic voter registration of applicants for a driver's license, instruction permit,or state identification card. SF 156.Ruud:Bill includes service cooperatives in the definition of local government units. SF 163.Marty-Bill would require the Metropolitan Council and greater Minnesota transit systems to reduce transit fares to 25 cents and would appropriate an unspecified amount of funding to compensate for the loss of transit revenue. SF 169.Laine-Bill appropriates funding for aquatic invasive species grants to local governments, including cities. SF 211,Senjem-Bill would credit a surcharge on vehicle parking violations to highway user tax distribution fund. SF 214.Hoffman:Bill modifies tax increment financing authority for the city of Champlin. SF 231•Dibble:Bill would restrict state and local officials from cooperating with federal immigration enforcement efforts. Share this post: Metro Cities(Association of Metropolitan Municipalities) r 145 University Ave W,Suite 125 St.Paul,MN 55103 651-215-4000 Back to tap A powered by IMernbero kks 37 of 53 h4s://www.metrocitiesmn.org/index.php?option=com dailyplanetblog&view=entry&yea... 1/25/2019 Eric Johnson From: Mary Mccomber <marymccomber@aol.com> Sent: Saturday,January 19, 2019 9:45 AM To: Eric Johnson Subject: Fwd:This MLK Day,Cities Transform Hurt Into Healing For weekly notes -----Original Message---- From: National League of Cities<news@nlc.org> To: marymccomber<marymccomber@aol.com> Sent: Sat, Jan 19, 2019 6:02 am Subject: This MLK Day, Cities Transform Hurt Into Healing View in browser. —..._ 411 Congressional City � �� '( t«�. Conference40 �„ March 10-13,2019 I Washington DC v � �� '� ■ :;i„k,i � �, � � 1 .EARp7E j `` cr n a • f NLCOP C,-,ES Wee r - � v ivy 1 38 of 53 Alf;, i 6 rt w" �p This MLK Day, Cities Transform Hurt Into Healing Across the country, cities are commemorating the work of Dr. Martin Luther King, Jr. by taking action to heal old wounds and acknowledge injustices. r How Small Cities Can Address Addiction =- As the nation grapples with how tackle substance misuse and addiction, small cities often address similar rates of addiction with fewer resources than larger cities. Here are two strategies that may prove effective. New Guidance on Dockless Scooters & Sikes k - — Dockless bikes and scooters present an interesting regulatory challenge for local leaders because they often do not fit into existing regulations. What the Shutdown Means for the Census Unlike many other federal agencies, the U.S. Census Bureau has an unusual budget that waxes and wanes in 10- 2 39 of 53 year intervals as it prepares for America's largest domestic mobilization effort the decennial census. News NLC's Early Learning Nation Expands CitiesSpeak— January 17, 2019 One City's Solution for Airport Employees Working Without Pay Route 50— January 16, 2019 What's Next for the Census Citizenship Question? CitiesSpeak— January 15, 2019 Announcements Help NLC Call on the Federal Government to End the Shutdown. Tell us how your residents are being impacted or how your municipal government is stepping in to help by tweeting us at @leagueofcities and using the hashtag #shutdownstories. You can also email your story to advocacy@nlc.org. Visit NLC.org for more information on the federal government shutdown. Invitation to Apply: Mayors' Institute on Affordable Housing and Health The National League of Cities, in partnership with NeighborWorks America, invites cities along with their community partners to apply to be a part of our upcoming Mayors' Institute on Affordable Housing and Health: Advancing City-Level Strategies to Generate Sustainable Solutions. Interested cities should submit a Letter of Interest by January 28 and full application by February 4, to Leah Ettman at ettman@nlc.org. Learn more. 3 40 of 53 Events March 10 - 13 Congressional City Conference (Washington, D.C.) Job Postings Affordable Housing Program Manager -- City of Bozeman, Montana Director of Financial Services -- City of Las Cruces, New Mexico City Manager-- City of Norman, Oklahoma NLCNATIONAL LEAGUE OF CITIES CIT/[f$140HO 1"9TM{M You may opt out of email communications from NLC at any time. Update your communication preferences. This message was intended for: marymccomber@aol.com 660 North Capitol Street, NW, Suite 450 Washington, DC 20001 Privacy Policy ©2018 NLC, All Rights Reserved Powered by Higher Logic 4 41 of 53 Eric Johnson From: Mary Mccomber <marymccomber@aol.com> Sent: Tuesday,January 22, 2019 10:24 AM To: Eric Johnson Subject: Fwd:Get Your Tickets for the 2019 Winter Gala Community Award Celebration -*Great Gatsby style!*- February 8! For weekly notes -----Original Message----- From: Greater Stillwater Chamber of Commerce<communications@GreaterStillwaterChamber.com> To: marymccomber<marymccomber@aol.com> Sent:Tue, Jan 22, 2019 8:29 am Subject: Get Your Tickets for the 2019 Winter Gala Community Award Celebration- aGreat Gatsby style!:4-February 8! The 2019 Winter Gala is just weeks away! February 8th at the sparkling JX Event Center Purchase Tables/TICKETS NOW. 1 42 of 53 �. Y fu rel . W '!'r 24 Jr ip i Iq II Celebrate with us! Awards Celebration - Plated Dinner - Music &Dancing N Live and Silent Auctions - FUNdraising Games N Great Gatsby-style!with Master of Ceremonies, Stillwater Mayor Ted Kozlowski! We are expecting a great turnout on the Chamber's "big night" to honor its members and community! Reserve Tickets Now! TABLE of 10 - $700 Individual Tickets = $75 z 43 of 53 Entertainment for the evening is brought to you by Gary LaRue and his Rat Pack Band, singing the hits of the Rat Pack era! P r; r �.7 y jlJ� 7 II t i 1 Cheers to our Event Sponsors! The Flapper sponsor: FiRSTSTATE BANK AND TRUST EST 1914 The Award sponsor: 3 44 of 53 Lakeview Health Foundation Hcalthl'artncrsr The Bootlegging sponsors: e00� ROYAL StadShaW CREDIT `wfingmew` mite 1-""* FIRST RES*URCE BANK w UNION a TO BE XT11 ADDEM Oft 7r. 8, 2419 • JX VENUE GREATER STILLWATER CHAMBER of COMMERCE Copyright A©2019 Greater Stillwater Chamber,All rights reserved. 4 45 of 53 MAOSC Special Announcement&Legislative Update—January14,2019 Special Announcement: MAOSC staff transitions ANNOUNCEMENT FROM MAOSC PRESIDENT MARY MCCOMBER As MAOSC begins this new year,I would like to let you,our members,know of some staffing transitions. Jill Sletten of Sletten Government Affairs, LLC is stepping down as Executive Director from our organization. We want to thank Ms.Sletten for her tireless efforts in bringing small cities issues to the forefront of the governing bodies of our state. With more than a quarter century of State Capitol work experience,she has provided guidance,invaluable insight and objective results in serving the Board and our small cities throughout her 12 years of leadership,growing MAOSC's membership and her many successes with state policy influence. She has continued to advise the organization and work with legislators on behalf of MAOSC,facilitating a smooth transition after deciding to leave as Executive Director late last year. As Administrator,Jackie Sura also deserves recognition and a big"thank you"for handling our finances and overseeing a variety of logistics to keep this organization running smoothly. John Douville has been appointed as Interim Executive Director/Financial Manager.John had served on the MAOSC Board as Director At-Large for the last three years. He has more than 30 years of experience in local government serving in communities ranging from 250 to 8,000 in population. He is a certified municipal clerk and Past President of the MCFOA of Minnesota. James Robins, Robins Consulting,handles Communications and State Policy Outreach on behalf of the organization and has taken on more responsibility working with lawmakers and state agencies.We are grateful for Jim's expertise and service to the organization. The MAOSC Board is committed to keeping the focus on the many complex issues of all small cities.We look forward to continuing to bring the concerns of our cities to the attention of legislators. We have an experienced transition team ready to work hard for MAOSC. The staff will work closely with the MAOSC Board as we guide our organization through the 2019 legislative session and beyond. MAOSC will formulate and distribute an RFP for the Executive Director position this spring to serve the long range needs of our organization.In the meantime,if you have any questions or concerns regarding the needs of you community,please feel free to contact Interim Director John Douville at 763- 219-9636 or MAOSC.2019@smail.com,or President Mary McComber at 651-351-7879,mmccomber citvofoakparkheights.com. Legislative reception—Feb.20 MAOSC will participate in the Legislative Reception hosted by the League of Minnesota Cities(LMC)and other city groups on Wednesday,Feb.20,5:30 to 7:30 pm,in the State Capitol Rathskeller.The event is held in conjunction with the 2019 annual LMC Legislative Conference set for Feb.20-21. MAOSC strongly urges our member cities to participate in the Legislative Reception,as well as conference activities that include time to meet with your legislators on Feb.21.For MAOSC members who plan to attend,or are interested in getting more information,please contact James Robins by calling or texting him at 612-597-0214,or via email at inr@JamesRobins.com. https://www.imc.ore/r)age/l/`2019LegislativeConference.usp In addition,members are invited to attend the MAOSC Board meeting set for Thursday,Feb.21,1:30-3:30 pm,at the nearby League of Minnesota Cities offices located at the corner of University Ave.and Rice St. Key bill introductions Major 2019 bill introductions of interest to Small Cities will be regularly posted as part of our weekly Legislative Update. Legislation of interest to MAOSC member cities introduced early in the 2019 session includes: HF 14 Nelson: Elections-transferring and appropriating money for purposes of the Help America Vote Act. HF 50 Hornstein:Prohibiting use of cell phones while driving under specified circumstances. 46 of 53 SF 10 Newman:Provides for state general sales tax revenue from motor vehicle repair and replacement parts to be dedicated exclusively to funding for roads. SF 57 Dibble:Provides for direct election of Metropolitan Council members. SF 302 Bigham:Expanding Sunday off-sale hours,opening allowed at 10 am. Transportation funding&policy In providing the House Transportation Committee an overview of the Department last week,MnDOT Commissioner Margaret Anderson Kelliher noted that without an infusion of funding,70 percent of currently projected future spending will go toward preservation."And that leaves very little to go towards other needs in the system,"she said. The statewide transportation funding gap is estimated by MnDOT at$6 billion over the next 20 years,and Gov.Tim Walz is pushing for a gas tax increase to help close the gap.MAOSC has already begun meeting with key lawmakers about securing a stable source of state funds to help small cities population 5,000 and under preserve their streets. In the next few weeks,the committee will be addressing safety issues such as requiring hands-free mobile device operations in vehicles,as well as state regulation of automated vehicles.The challenges of securing increased transportation funding will wait until much later in the 2019 session after Senate and House leaders set their budget targets. Kelliher is the first woman MnDOT commissioner to be paid full salary; Lt.Gov.Carol Molnau was limited to collecting the much- smaller pay for her elected office.Notably,the commissioner stayed for the entire hearing,and visited with legislators afterward. Most other commissioners in the Walz cabinet have been similarly visible at the Legislature,approachable,and are making numerous public appearances in support of the Walz agenda. MnLARS troubles continue New issues with the still-troubled MnLARS system have surfaced. Legislative Auditor Jim Nobles testified in Senate committee last week that MNLARS failed to give him information he asked for on a data breach involving personal information of Minnesota citizens.So,for the first time in 35 years,he had to subpoena the information to get it.DPS officials said they are still compiling the information requested and plan to comply. Partisan battling over the funding request to fix the driver's license and registration system last year likely has hampered efforts to address the various problems since implementation more than 18 months ago.The system change was initiated under a Republican administration 10 years ago,and implemented by the previous DFL administration.The main victims have been DVS customers and the 174 local deputy registrars that have suffered most of the financial consequences.With a new administration in place,and changes at the legislative level,possibly bipartisan agreement to fix or overhaul the system can be reached. http•//www startribune.com/local-dmv-offices-bear-the-brunt-of-costs-from-state-mnlars-system/502965871/ Securing elections Minnesota is the only state that has not taken advantage of Help America Vote Act grant funds to help secure election integrity, but legislators are now focused on utilizing the$6.6 million available from federal coffers with bipartisan support. Two House bills are moving the committee system. Russian hackers targeted the election systems of 21 states before the 2016 election—including Minnesota.Secretary of State Steve Simon told the House Subcommittee on Elections that those hackers were unsuccessful in their attempts to access Minnesota's central voter registration database. But,Simon warned,federal officials have said"to expect more of this from more sources." He indicated that the funds will be used on efforts to modernize,secure and update Minnesota's Statewide Voter Registration System. https://www.house.Ieg.state.mn.us/SessionDaily/Story/13469 47 of 53 Federal shutdown—State impact As the federal government's partial shutdown continues,the financial impact on state and local eovernments will mount.By the middle of last week,the state loss was already estimated at$100 million. Myron Frans,state Management and Budget commissioner,said it was unclear how long state finances could fill the gap and doing so may eventually need action from Minnesota lawmakers. Each month,the state receives about$1 billion to cover the cost of federal programs. Often,the state pays for services and gets reimbursed,but during the shutdown a lot of those funds stopped coming in. It doesn't help that recent fiscal updates related to the State Budget Forecast have shown a higher potential for the state to see a projected shortfall in the coming biennium.The FY 2020-21 state budget will be based on the February forecast,expected to be delivered late next month or in early March. httns://www.twi ncities.com/2019/01/15/on-shutdown-eov-tim-walz-says-minnesotans-take-care-of-their-own/ State Senate special election Today(Jan.22)is primary election day for DFL voters in the Senate District 11 special election for the seat vacated by Tony Lourey who now serves as the state Human Services commissioner.The state senate race is expected to be highly competitive, with the final vote coming up quickly-on Tuesday,Feb 5. In the primary,Stu Lourey of Kerrick faces Michelle Lee of Moose Lake.Lourey is returning from Washington DC where he served on the staff of U.S.Senator Tina Smith.Seeking to hold the Senate seat for three generations,he is the son of Tony,and grandson of Becky Lourey.Michelle Lee is a retired Duluth TV newscaster.She finished second in the 2018 Eighth District Congressional primary last summer. The DFL primary winner will face District 11A state Rep.Jason Rarick(R-Pine City)and John"Sparky"Birrenbach of Pine City who is running under the Legal Marijuana Now party banner. -END- 48 of 53 MAOSC JANUARY 2019 FEDERAL UPDATE CONGRESSIONAL SCHEDULE The 116th Congress was sworn in on Jan.3 with more than 100 new Members and a new Democratic majority taking over in the House of Representatives.The first priority of Congress in the New Year will be the reopening of the federal government, partially closed since Dec.22,2018 due to lack of a federal budget and the dispute over funding for a border wall. Looking past the shutdown, House Speaker Pelosi has stated that the first legislation she hopes to take up in the House is a package aimed at increasing transparency in campaign finance and voting rights.While Senate leaders have indicated the transparency legislation will not be taken up in the Senate, bills targeting infrastructure, prescription drug prices and the tax code are expected to be early, bipartisan priorities of the new Congress. Municipal Stormwater&Wastewater Improvements Bill Signed In the final days of the 115th Congress, both the House and Senate passed a bill aimed at improving municipal stormwater and wastewater systems across the country.Signed into law by President Trump on Jan. 14,the Water Infrastructure Improvement Act enjoyed strong bipartisan support from the Congress. The bill codifies the Environmental Protection Agency's(EPA) Integrated Municipal Stormwater and Wastewater Planning Approach Framework, a tool for local governments to comprehensively deal with wastewater and stormwater investments. It seeks to allow local governments to work with their state and the EPA to prioritize investment in wet weather overflows and flooding collectively, rather than individually, and to sequence and schedule projects to best meet the needs of the community. Further,the bill will allow local governments who undertake integrated planning to incorporate green infrastructure components into their water systems,and establishes an EPA overseer to provide technical assistance to municipalities seeking to comply with federal environmental laws. Farm Bill Passes Congress,Signed by President Congress cleared the 2018 Farm Bill Reauthorization last month after months of negotiations.The bill passed the House by 369-47,a day after it passed the Senate by a vote of 87-13. President Trump signed the Farm Bill into law on Dec.20, 2018.The five-year,$867 billion legislation,which extends federal crop insurance,scrapped an earlier House provision that would have added work requirements for certain Supplemental Nutrition Assistance Program (SNAP)recipients.The provision had been included in the House version of the measure and was removed during negotiations with the Senate,where it faced opposition. The final bill requires governors to sign off on state requests for work requirement waivers in areas with high unemployment.Currently,able-bodied adults under age 50 without dependents are expected to work at least 20 hours a week or be in a training program to obtain benefits.States can request waivers from those requirements for high-unemployment areas.Other conflicts, including the conservation title and logging regulations,were also resolved by negotiators-including Agriculture Secretary Sonny Perdue and Interior Secretary Ryan Zinke.Congressional approval of HR 2 comes after farm programs began to expire on Sept.30,2018. The legislation signed into law contains a number of provisions that will be of interest to Minnesota cities. The bill creates a new Rural Innovation Stronger Economy(RISE)grant program,reinstates the Undersecretary for Rural Development and codifies the interagency Council on Rural Community Innovation and Economic Development. Further, regional jails may now exclude incarcerated individuals from population caps for funding eligibility under USDA Rural Development programs,and communities will be permitted to use USDA broadband loans and grants for middle-mile projects.A number of other nutrition, conservation,and rural development provisions were also included in the final version of the bill. 49 of 53 Long-Sought Criminal Justice Reform Bill Signed into Law President Trump signed into law Dec. 21, 2018 a major criminal justice reform bill, the First Step Act, with overwhelming bipartisan support from Congress. The bill will address a number of issues faced by those in the federal prison system, which holds about nine percent of America's incarcerated.population. The First Step Act reduces mandatory minimum sentences for drug-related felonies and allows courts to retroactively reduce sentences from before 2010 that stemmed from disparate treatment for certain drug related offenses. The bill also directs the Justice Department to increase recidivism reduction efforts, as well as increase prisoner reentry projects, including emphasis on substance abuse treatment, academic and career training, as well as grants for state and local reentry efforts. Further, the bill places restrictions on solitary confinement of minors and the restraint of pregnant inmates. Included in the reform package was an agreement that is particularly relevant to cities;a five-year reauthorization of the Second Chance Act.The law,which provides grants for programs such as employment training, mentoring,and mental health treatment to assist formerly incarcerated individuals as they reenter society, has distributed millions of dollars to local governments in the last nine years.The reauthorization of the bill includes reforms aimed at increasing equitable grant distribution, expanding Career Training Grants, and subsidizing career training programs.These provisions are all aimed at helping ease former inmates' transitions back into society and reducing recidivism. Broadband Expansion Proposals Introduced in the New Congress A number of lawmakers have indicated their intent to introduce and support legislation that would seek to bring high-speed internet access to underserved communities across the country,an issue that may see bipartisan action in a divided 116th Congress.According to a recently released report by the Federal Communications Commission(FCC),about 24 percent of Americans in rural areas,and 32 percent of Americans on tribal lands,lack high-speed,fixed broadband coverage, In May 2017, members of the House Energy and Commerce Committee proposed an infrastructure plan that would include$40 billion for broadband.Three-quarters of the funding would be used to deploy broadband in underserved areas through a national reverse auction.The rest would go to states to distribute through separate,statewide auctions.The new Chairman of the Committee Congressman Frank Pallone(D-NJ) announced that the Committee plans to issue a similar proposal in the 116th Congress. In addition,Senator John Thune(R-SD) introduced a bill in June 2018 that would set deadlines for state and local action on small cell siting applications.Carriers would automatically win approval if government misses the deadline to grant or deny their application. President Trump's February 2018 infrastructure proposal did not call for direct broadband funding,however it would have made broadband projects eligible for grants from a$50 billion rural development program. Funding Lapse Impacts TANF Program One of the many federal services impacted by the government shutdown is the Temporary Assistance for Needy Families(TANF) program.TANF is a block grant program that provides financial assistance, career training,and a variety of other services to low-income families.While funding for the program expired on Dec.22,2018,there has not yet been an interruption in the distribution of benefits.This is because states have the ability to use unspent"carryover"dollars from the federal government,as well as state funds that can be reimbursed later,to fund the program. However,the longer the shutdown persists,the likelihood of some state TANF administrators experiencing depleted funds will increase.The spending package approved by the House on Jan.3 would provide level funding for TANF through Fiscal Year 2020. 50 of 53 WHITE HOUSE&ADMINISTRATION EPA Unveils New WOTUS Rule The Trump Administration unveiled its new rule to replace the Waters of the United States(WOTUS) regulation from 2015 that redefined which bodies of water are covered by federal pollution laws.Wetlands that are not directly connected to a larger river or stream would no longer be subject to federal protections, nor would ephemeral streams that flow only after large storms,according to the Administration's proposal. Further, irrigation ditches also would not be covered,which was a major point of contention during the previous Administration's attempt to clear up confusion over federal water jurisdiction. The Environmental Protection Agency's(EPA)acting administrator,Andrew Wheeler,said at the unveiling of the new rule that it is based on the principle that landowners should"be able to tell for themselves whether they have a federal waterway or not without hiring outside consultants."Administrator Wheeler also said that that there is no way of telling how many waterways would lose federal protection under this proposal compared to the Obama Administration's version.According to data developed by the previous Administration,this new Waters Rule would cut 60 percent of the country's waterways from federal oversight, but Wheeler indicated he believes those numbers were calculated incorrectly. Presidents Signs Order Directing Investment in 'Opportunity Zones' President Trump signed an Executive Order Dec. 12 directing federal agencies to direct a greater degree of their resources to"Opportunity Zones."The order creates a White House Opportunity and Revitalization Council,covering 13 federal agencies and led by Housing and Urban Development Secretary Ben Carson, that will work to prioritize federal investment in Opportunity Zones.This effort will include federal grant funding,infrastructure spending,and loan guarantees. "Opportunity Zone"is a designation created by the 2017 Tax Bill meant to spur growth in areas that have experienced under-investment in the wake of the Great Recession.The zones are selected by governors from a pool of low-income census tracts.Only a quarter of eligible tracts may be selected. Investors are then incentivized to direct funding to real-estate development,the seeding of new businesses,and the expansion of existing businesses in these areas via preferential tax treatment of capital gains.As of December 2018, the U.S.Treasury Department has identified a total of 8,761 Opportunity Zones across all 50 states. Each area will retain that designation through 2028.Many counties and cities contain areas that qualified for Opportunity Zone status and are eligible for targeted investment.A complete list of designated Opportunity Zones is available online on the website of the Community Development Financial Institutions Fund. USDA Seeks Applications to Extend Broadband Access in Rural Communities The USDA is accepting applications for loans and loan guarantees to extend access to broadband services in rural communities.The funding is being provided through USDA's Rural Broadband Access Loan and Loan Guarantee Program,which Congress reauthorized in 2014.Applications will be processed on a rolling basis throughout Fiscal Year 2019.Award amounts range from$100,000 to$25 million.The Broadband Program helps fund costs to construct, improve or acquire facilities and equipment to provide broadband service in eligible rural areas.To be eligible for funding, projects must have a minimum rate-of-data transmission of 25 megabits downstream and 3 megabits upstream for both mobile and fixed service.Applications will be accepted on a rolling basis through Sept.30,2019. 51 of 53 i Grants Available to Reduce Roadway Deaths The non-profit National Safety Council is looking for applicants for its"Road to Zero"Grants for 2019.The "Road to Zero"program will awards grants of$50,000-$200,000 to organizations that are working towards zero roadway deaths by using innovative and measureable methods.The program,administered in conjunction with the Federal Highway Administration(FHWA), Federal Motor Carrier Safety Administration (FMCSA),and National Highway Traffic Safety Administration(NHTSA)distributed awards to eleven recipients in 2018. Applications for the 2019 Safe System Innovation Grants,which may include local government bodies,are now open.Applicants must include information in their materials that"explain how their programs will reduce motor-vehicle crashes, set a time frame for the reduction,outline how the program will be evaluated and detail how the organization intends to reach its target audience"among other elements. More information can be found on the National Safety Council's website. FCC Presses on with Small Cell Deployment Plan despite lawsuit The Federal Communications Commission(FCC) is continuing with the implementation of its controversial Small Cell declaratory ruling.The FCC's order,issued in September 2018,would create federal guidelines for Small Cell wireless technology deployment. Following the order,cities from across the country joined in legal efforts to stay and eventually overturn the rule,which they say constitutes an illegal preemption of local authority.On Jan. 10,a U.S.Circuit Court of Appeals denied a motion to stay the order,following a denial by the FCC of a similar stay motion.The order went into effect on Jan. 14,as scheduled, however in the FCC's denial of a motion to stay,the agency extended the deadline for cities to develop compliant aesthetic standards to April 15,2019.The ongoing litigation against the order,in which the National League of Cities and many state municipal leagues and individual cities are involved,aims to overturn the FCC order entirely; the timeline for this case is uncertain. WHAT to WATCH in the 116TH CONGRESS Tax Legislation: Lawmakers in the new House Democratic Majority have said that one of their major priorities is the new Congress will be middle-class tax cuts and changes to the 2017 tax overhaul. Congressman Richard Neal(D-Mass.),Chairman of the Ways and Means Committee,has promised to hold hearings to scrutinize the tax law.Those hearings could produce legislation to change the law,focusing on raising taxes on upper income levels,repealing the cap on the state and local tax deduction (SALT),and ending the tax break for carried interest.Of particular note is the effort to reverse the provision of the 2017 bill that capped the previously-unlimited State and Local Tax(SALT)deduction at$10,000 per year. Rep. Nita Lowey(D-NY)and Rep. Peter King(R-NY)have introduced a bipartisan bill that would lift the cap. Rep. Richard Neal (D-Mass.),the new chairman of the House Ways and Means Committee, has announced his intentions to hold hearings evaluating this and other provisions,although he has not confirmed whether he would support repealing the SALT deduction cap. Lawmakers in the House Majority have also said they plan to propose expanding the earned income tax credit(EITC)and the child tax credit and establish new education tax credits.With a divided government, it is unclear whether or not lawmakers will be able to reach an agreement on any tax proposal that could make it through the Congress and be signed into law. Infrastructure Legislation: Infrastructure investment proponents are hoping that a new Congress could result in a new start for addressing deficits in highways, roads, bridges,airports and more. Members from both political parties have said that infrastructure legislation remains on the top of their list of legislative priorities and that they want to pursue a transportation and infrastructure package in the new Congress. 52 of 53 The President,Senate Majority Leader Mitch McConnell,and House Speaker Nancy Pelosi have all spoken about the possibility for cooperation on infrastructure in 2019. House Democrats have stated they plan to advance a package reflecting their priorities in the first half of 2019,and the Administration is also expected to review and refresh the proposal they have previously put forward.Provisions could include stabilizing the Highway Trust Fund (HTF)and providing federal funds to address the national backlog of infrastructure repair.The major disagreement among lawmakers with infrastructure legislation is over how to fund it.One option on the table is whether to back a gas tax increase,which has been endorsed by the President. Spending Limit: Efforts to invest in federal programs, boost infrastructure spending,or decrease middle class taxes are set to conflict with a growing federal budget deficit that is likely to hit$1 trillion this year.The deficit and federal debt are likely to be center stage this spring,when Congressional leaders will have to start negotiating a new agreement to raise the nation's borrowing authority.Congress has suspended the debt ceiling until March 1,2019.At the same time,the two-year budget cap deal that gave appropriators a generous framework for the fiscal year 2018 and 2019 spending bills is set to expire, requiring lawmakers to negotiate a new deal.Without a new budget agreement,the battle over military and domestic spending will be back on the table and complicate the outlook for next year's appropriations bills. KEY UPCOMING DATES January 29,2019 State of the Union Address February 4,2019 presidents Budget Request Due March 1,2019 Federal Debt Ceiling Suspension Expires October 1,2019 Fiscal 2020 begins with lower spending cops under current Budget Control Act Welcome Vince Spinner As the new primary government relations contact for MAOSC in Washington,D.C.,Vince Spinner brings an extensive portfolio of legislative advocacy and political engagement to the Lockridge Grindal Nauen Federal Relations Team. Mr.Spinner works on a wide variety of issues, including the Federal budget and appropriations processes,transportation and infrastructure funding,aviation policy, Indian Affairs and health and human services issues.A Minnesota native,Vince grew up in Caledonia,graduated from Carleton 53 of 53