HomeMy WebLinkAbout03-06-2019 Council Packet CITY OF OAK PARK HEIGHTS
WEDNESDAY, MARCH 6, 2019
CITY COUNCIL MEETING AGENDA
6:30 PM AT CITY HALL, or following conclusion of preceding
worksession —whichever is later
6:30 p.m. L Call to Order/Pledge of Allegiance/Approval of Agenda
Estimated
times
6:30 p.m. IL Council/Staff Reports
A. Mayor McComber
B. Councilmember Dougherty
C. Councilmember Johnson
D. Councilmember Liljegren
E. Councilmember Runk
F. Staff
• Recycling Award(pg. 3)
6:35 p.m. III. Visitors/Public Comment
This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please
limit comments to 3 minutes in length).
6:35 p.m. IV. Consent Agenda(Roll Call Vote)
A. Approve Bills & Investments
B. Approve City Council Minutes—February 19, 2019 (pg. 5)
C. Approve City Council Worksession Notes—February 19, 2019 (pg. 9)
D. Approve Resolution Authorizing Ducks Unlimited— St. Croix Valley to Conduct a
One-Day Raffle on May 2, 2019 at Heights Hall& Club (pg. 11)
E. Appoint Aaron Bye to Second Full Term on the Parks Commission (pg. 13)
F. Approve License for Sale and Storage of Fireworks at Menards 93129 (pg. 15)
G. Approve Renewal of Consumption and Display Permit for St. Croix Yacht Club
(pg. 17)
6:35 p.m. V. Public Hearings
None
6:35 p.m. VI. Old Business
None
6:35 p.m. VII. New Business
A. RFP Lobbying—Norell Ave. (pg. 19)
B. Lookout Tower—Park Commission Action (pg. 23)
C. 58th Street and Stillwater Blvd—Project Award(pg. 31)
D. Consider Support for Proposed Legislation: Recommended and Ordered Values &
Community Energy Transition Grants (pg. 35)
Please mute or silence any cell phones,computers or other devices during meeting—Thank You.
Page 1 of 40
Agenda
March 6,2019
Page 2
6:50 p.m. VIII. Other Council Items or Announcements
6:50 p.m. IX. Ad1 ournment
Page 2 of 40
J
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Oak Park Heights
Request for Council Action
Meeting Date March 6, 2019
Agenda Item Recycling Award
Time Req. 0
Agenda Placement Staff Reports
Originating Department/Requestor Administr tion/Jennifer Pinski
Requester's Signature �- -
Action Requested Receive Information
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 3 of 40
City of
Oak Park Heights
14168 Oak Park Blvd.N•Oak Park Heights,MN 55082•Phone(651)4394439•Fax(651)439-0574
February 28, 2019
Occupant
1422457 th Street North
Oak Park Heights, MN 55082
Dear Occupant:
Thank you for participating in the City's recycling program. As an incentive to
recycle and to increase fire prevention awareness, the City rewards two residents
each month with their choice of an award of $25.00 or a fire extinguisher and/or
smoke detector(s).
Your residence was checked on Thursday, February 28, to determine if you had
your recycling bin out with your regular garbage. Your recycling was out and ready
for collection; therefore, you are one of this month's winners. Please contact me
via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me
know your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in the
City's recycling program.
Congratulations!
Jennifer Pinski
City Clerk
TREE CITY U.S.A.
Page 4 of 40
Oak Park Heights
Request for Council Action
Meeting Date _ March 6, 2019
Agenda Item Approve City Council Minutes—February 19, 2019
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor dministration/Jennifer Pinski
Requester's Signat ,e
Action Requested Approve
Background/Justificatinn (Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 5 of 40
CITY OF OAK PARK HEIGHTS
TUESDAY, FEBRUARY 19, 2019
CITY COUNCIL MEETING MINUTES
L Call to Order/Pledte of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 6:00 p.m. Present: Councilmembers Dougherty,
Johnson, and Liljegren. Councilmember Runk arrived after Item IV. Staff
present: City Administrator Johnson, City Clerk Pinski, City Attorney Sandstrom,
City Planner Richards, and City Engineer Mann. Absent: None.
Councilmember Dougherty, seconded by Councilmember Liljegren, moved to
approve the Agenda. Carried 4-0.
II. Council/Staff Reports:
A. Mayor McComber: She reported she attended a coffee meeting with the
area City Administrators and Mayors, a conference call with the Coalition
of Utility Cities, a webinar on the Integrated Resource Plan and a
presentation by the host cities on the Integrated Resource Plan, the CVB
meeting, and a Big Four meeting with the counties, schools, townships,
and the cities. She also said she had a LMC Board of Directors meeting
coming up, a reception at the capital, the legislative conference, a
Minnesota Association of Small Cities board meeting, and the Newly and
Experienced Elected Officials conference in Brainard. She also reported
she would be testifying at the Transportation Finance Committee.
B. Councilmember Dougherty: He reported the next Cable Commission
meeting was set for March 18.
C. Councilmember Johnson: She reported she attended the Parks
Commission meeting on January 28 where they re-elected the current
Chair and Vice-Chair. She also said she attended the Newly Elected
Officials Conference in Plymouth and the Brown's Creek Watershed
District and Planning Commission meetings. She reported the next
meeting of the Parks Commission was set for February 25.
D. Councilmember Liljegren: He reported he attended the last Planning
Commission meeting and they had a Public Hearing on the CUP which
was on the City Council Agenda.
E. Councilmember Runk: Absent for this section of the Agenda.
F. Staff: City Clerk Pinski reported that Kent and Mariah Reyers of 5904
O'Dell Avenue North were chosen as the recycling award winners.
III. Visitors/Public Comment: None
Page 6 of 40
IV. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Minutes —January 22, 2019
C. Approve Resolution Authorizing White Tails Unlimited Metro Area to
Conduct a One-Day Raffle on March 23, 2019 at Heights Hall & Club
D. Approve Resolution Accepting Contribution from Mr. Tim Nolde for City
Entrance Sign
E. Approve Resolution Accepting Contribution from Bob and Rosemary
Knutson for the City Police Department
Councilmember Liljegren, seconded by Councilmember Johnson, moved to
approve the Consent Agenda. Roll call vote taken. Carried 4-0.
V. Public Hearings: None
VI. Old Business: None
VII. New Business:
A. No-Fault Insurance Coverage: Councilmember Dougherty, seconded by
Councilmember Johnson, moved to approve the Resolution. Roll call vote
taken. Carried 5-0.
B. Support Legislation Relating to the Small Cities Assistance Program:
Councilmember Liljegren, seconded by Councilmember Dougherty,
moved to authorize a letter of support to be sent to the Chairs of the House
and Senate Transportation Committees. Carried 5-0.
C. 1540557 th Street— Thiets— Conditional Use Permit— Single Family
Residential Dwelling—Rear Yard Setback: City Planner Richards reported
that an application was received for a CUP to allow a rear yard setback for
a new home construction, and the Planning Commission recommended
approval.
Councilmember Runk, seconded by Councilmember Liljegren, moved to
approve the Resolution. Roll call vote taken. Carried 5-0.
VIII. Other Council Items or Announcements: None
IX. Adiourn: Councilmember Dougherty, seconded by Councilmember Johnson,
moved to adjourn at 6:15 p.m. Carried 5-0.
Page 7 of 40
Councilmember Johnson, seconded by Councilmember Liljegren, moved to
reopen at 6:20 p.m. Carried 5-0.
Councilmember Runk, seconded by Councilmember Dougherty, moved to
adjourn to a worksession. Carried 5-0.
Mayor McComber reopened the regular meeting at 7:36 p.m.
City Administrator Johnson reported that the City Council discussed a $0.15
increase for appliances per household on the Tennis Sanitation contract and
allowing an increase in the extra bag fee from $1.50 to $1.75. He reported the
City Council also discussed the Norell and Highway 36 intersection and the
possibility of hiring a lobbyist.
Councilmember Runk, seconded by Councilmember Dougherty, moved to
approve the rate increases for the appliances and extra bags on the Tennis
Sanitation contract. Carried 4-1, Liljegren opposed.
Councilmember Runk, seconded by Councilmember Johnson, moved to direct
staff to look into information on hiring a lobbyist and report back to the City
Council. Carried 5-0.
Councilmember Liljegren, seconded by Councilmember Johnson, moved to
adjourn at 7:41 p.m.
Respectfully submitted, Approved as to Content and Form,
Jennifer Pinski Mary McComber
City Clerk Mayor
Page 8 of 40
r
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Oak Park Heights
Request for Council Action
MeetingDate March 6, 2019 _--------------------_.. ----------------v_ --...__----------------------------------------------v-------------_
Agenda Item Approve City Council Worksession Notes-February 19, 2019
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signatur L
Action Requested Approve
Back ground/Justificatinn (Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 9 of 40
CITY OF OAK PARK HEIGHTS
CITY COUNCIL WORKSESSION NOTES
TUESDAY,FEBRUARY 19,2019
Present: Mayor McComber, Councilmembers Dougherty,Johnson, Liljegren, and Runk; City
Administrator Johnson; City Attorney Sandstrom; City Engineer Mann; City Planner Richards; and City
Clerk Pinski. Also Present: Representative Christensen and Senator Housley.
1. Call to Order: Mayor McComber called the meeting to order at 6:35 p.m.
2. Meet with Representative Shelly Christensen and Senator Karin Housley: City Administrator
Johnson provided a presentation on the Norell Avenue and Highway 36 intersection showing the
history and proposed project design. City Engineer Mann provided traffic data for the
intersection. Mayor McComber said a draft bill was prepared to get project funding through
bonding. Both Housley and Christensen expressed support for the project. Housley commented
that lobbyists were very helpful in those types of requests.
No action was taken.
3. Tennis Sanitation Rate Request: City Administrator Johnson reviewed spreadsheets showing
rates over the past and comparing rates to surrounding communities. Councilmember Dougherty
said he was amenable to an increase in the appliance fee but not the amount they were requesting.
He said he was also amenable to the request in the increase for the extra bag fee. Councilmember
Runk suggested a$0.15 increase to the appliance fee. Council agreed with that amount.
No action was taken.
4. Adjourn: The meeting was adjourned at 7:35 p.m.
Page 10 of 40
4•
Oak Park Heights
Request for Council Action
Meeting Date___._._.._...March 6. 2019 ----—___._---------------------------------.
Agenda Item Approve Resolution Authorizing Ducks Unlimited–St. Croix Valley to Conduct
a One-Day Raffle on May 2, 2019 at Heights Hall and Club
Time Req. 0
Agenda Placement —Consent-------------.-____.___
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 11 of 40
MINNESOTA LAWFUL GAMBLING 11/17
LG220 Application for Exempt Permit Page 1 of 2
An exempt permit may be issued to a nonprofit Application Fee (non-refundable)
organization that:
conducts lawful gambling on five or fewer days, and Applications are processed in the order received. If the application
•. awards less than$50,OOD in prizes during a calendar is postmarked or received 30 days or more before the event,the
application fee is$100; otherwise the fee is$150.
year.
If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of
$1,500 or less,contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite
your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted.
ORGANIZATION INFORMATION
Organizatio`n� � Previous Gambling
Name: %,�{G���G�<'1�aiY� C/js�r�/�l�y Permit Number. �.zp.ZY
Minnesota Tax ID Federal Employer ID
Number, if any: Y b rpm 3 Number(FEIN),if any: �� J'6 y3 7 l
Mailing Address: Q
City: SLStater zip: o4Z- County: -rlS-
Name of Chief Executive Officer(CEO): Ilt-eJ"Z e.
CEO Daytime Phone:de/�� ��vJr& CEO Email:
(permit will be emailed to this email address unless otherwise indicated below)
Email permit to(if other than the CEO):
NONPROFIT STATUS
Type of Nonprofit Organization (check one):
= Fraternal = Religious Veterans Other Nonprofit Organization
Attach a copy of one of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number,as they are not proof of nonprofit status.)
❑ A current calendar year Certificate of Good Standing
Don't have a copy? Obtain this certificate from: T
MN Secretary of State,Business Services Division Secretary of State website,phone numbers:
60 Empire Drive,Suite 100 www.sos.state.mn.us
St. Paul, MN 55103 651-296-2803,or toil free 1-877-551-6767
❑ IRS income tax exemption(501(c)) letter in your organization's name
Don't have a copy? To obtain a copy of your federal income tax exempt letter,have an organization officer contact the
IRS toll free at 1-877-829-5500.
❑ IRS-Affiliate of nationall,statewide,or international parent nonprofit organization(charter)
If your organization falls under a parent organization,attach copies of both of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c)organization with a group ruling; and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted
(for raffles, list the site where the drawing will take place): 'C q
Physical Address(do not use P.O. box): 5� 1l!' �uA�F�ia•� ,Z�-
Check one: ,fl
❑City: Q � �-�i Ca��t Zip -��� County:�{�/+-�
ElTownship: Zip:: 9County:
Date(s)of activity(for raffles,indicate the date of the drawing): �' 'l ,; . ���f
Check each type of gambling activity that your organization will conduct:
=Bingo =Paddlewheels =Pull-Tabs =Tipboards ffle
Gambling equipment for bingo paper,bingo boards,raffle boards,paddlewheels, pull- bs,and tipboards must be obtained
from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection
devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor,go to
www.mn.gov/gcb and click on D&Wbutom under the list of ticensees tab,or call 651-539-1900.
Page 12 of 40
AIL 'A
Oak Park Heights
Request for Council Action
Meeting Date March 6, 2019
Agenda Item Appoint Aaron Bye to a Second Full Term on the Parks Commission
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
Aaron Bye was appointed to fill a partial term from November 2013 to December 2015. He was
then appointed to serve a full term from January 2016 to December 2018. According to the
Parks Commission Bylaws, a member can be elected to serve two full terms after serving a
partial term. Aaron Bye has expressed interest in serving a second full term, and the Parks
Commission would recommend his reappointment for January 2019 through December 2021.
Page 13 of 40
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Page 14 of 40
Oak Park Heights
Request for Council Action
Meeting Date March 6. 2019
Agenda Item Approve License for Sale and Storage of Fireworks at Menards#3129
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
An application was received for inside sale/storage of fireworks at Menards #3129. A
background check has been completed by the Oak Park Heights Police Department and the $100
fee has been paid. Staff recommends approval.
Page 15 of 40
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Page 16 of 40
Oak Park Heights
Request for Council Action
Meeting Date March 6, 2019
Agenda Item Approve Renewal of Consumption and Dis la Permit for St. Croix Yacht Club
Time Req. 0
Agenda Placement Consent
Originating Department/RequestorAdministration/Jennifer Pinski
Requester's Signatur
Action Requested Approve
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
Consumption and Display Permits are issued by the State of Minnesota but require local
approval (MN Stat 304A.414, Subd. 5). This permit allows a business to sell mixes, but not the
alcohol.
City Council approve the original permit at their March 27, 2018 City Council meeting. Staff
has reviewed the renewal permit application and is requesting approval by the City Council.
Page 17 of 40
c Minnesota Department of Public Safety
{ Alcohol and Gambling Enforcement
445 Minnesota Street, Suite 222
A€cahnl&Gambling Enforcement St.Paul, MN 55101
651-201-7512
RENEWAL OF CONSUMPTION AND DISPLAY PERMIT
Permit Fee$250(Renewal Date: April 1)
ID# 68321 License Code CDPRV
IF NAME AND ADDRESS
St. Croix Yacht Club SHOWN ARE NOT
w CORRECT,MAKE
6413 St. Croix Trail N CHANGES BELOW
Oak Park Heights MN 55082
Business Phone 6128896581
Worker's Comp. Ins.Name_ST l-1-ct. � Policy#93 ttl-5 G _Z Policy Period _i[r 12D9 --If�1z��zo
City/County where permit approved
Licensee Name
Address, City, State,Zip
Business Phone Email t ec_2Cc+
T�t we l x YwL-HT(_i;u U0-0+til
By signing this renewal application.,applicant certifies that there has been no change in ownership,corporate officers,bylaws,
membership,partners,home addresses, or telephone numbers. If changes have occurred during the past 12 months, please give
details on the back of this renewal,them sign below.
Dplicant's signature on this renewal confirms the following: Failure to roport any of the following will result ill fincs.
I. Applicant confirms that it has never had a liquor license rejected by any city/township/county inthe state of
Minnesota. If ever rejected,please give details on the back o f'this renewal,then sign below.
2. Applicant confirms that for the past five years it has not had a liquor license revoked for any i1quor law violation
(state or local). If a revocation has occun-cd, please give details on the back of this renewal; Hien sign below.
3. Applicant confirms that during the past five years it or its employees have not been cited for any civil or criminal
liquor law violations. If violations have occurred, please give details on the back of this renewal;then sign below.
4. Applicant confirms that workers compensation insurance is in effect for the full license period.
5. Applicant confirms, no club on-sale intoxicating liquor license is held.
6. Applicant confirms business premises are separate from any other business establishmcat.
Licensee Signature Date
(Signature certifies all application information to be correct and permit has been approved by city/county.)
City Clerk/County Signature Date
(Signature certifies that a consumptions and display permit has been approved by the city/county as stated above.)
MAKE CHECKS PAYABLE TO: DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT
AND RETURN WITH APPLICATION
Amount Received
Page 18 of 40
Oak Park Heights
Request for Council Action
Meeting Date March 61',2019
Time Required: 5 Minutes
Agenda Item Title: RFP Lobbying-Norell Ave.
Agenda Placement New Business
tel_
Originating Department/Requesto . EjC4/oIA/asonXAy Administrator
Requester's Signature
Action Requested Discussio it ssible Action
X,
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
As requested by the City Council on 2/19/19,attached is the issued RFP for lobbying services.Responses are
due on 3/4/19.Staff would expect to provide a synopsis of any responses received as of that date.
Page 19 of 40
CITY OF OAK PARK HEIGHTS
REQUEST FOR PROPOSALS
LOBBYIST—MINNESOTA LEGISLATURE—2019 SESSION
Summary:
The City of Oak Park Heights (Senate Dist. 39 / House Dist. 39B) is seeking the services of a Consultant
that/who is a licensed,professional lobbyist to advocate and pursue legislation related to the securing of funds
for the City's Norell Ave/STH 36 Frontage Road Realignment Project, (the"Project"). This Project seeks to
re-route the State-owned frontage road away from the STH 36 main line thereby reducing congestion and
improving safety;a design layout is attached.
The Total Project Cost is estimated to be$2,232,783.
To date, the City has secured approximately $644,000 from MNDOT- Local Agreement Program and the
City expects to provide an additional$794,392,leaving a GAP of$794,392 that remains unfunded. The City
would like to pursue this unfunded portion from the State of Minnesota during the 2019 Legislative
Session.
PROJECT FUNDING
MNDOT-Local Agreement Program $644,000
City of Oak Park Heights $794,392
GAP -UNFUNDED $794,392
TOTAL PROJECT COSTS: $2,232,784
The City has sought support from Sen. Karin Housley and Rep. Shelly Christensen, both of whom have
expressed a commitment to support / sponsor a funding bill in the amount of $794,392; conceptual bill
language has been provided and is attached to this RFP.The City believes that at this time the engagement of
a consulting lobbyist to further pursue this legislation is warranted and we are seeking such services through
this issued RFP.
If your firm is interested in providing these lobbying services,please supply the following information
to the City as soon as possible:
1. Provide summary information about you and/or your firm as it relates to lobbying services,related experience and the
specific lobbyist that would be assigned.
2. Provide a short summary of how you might engage and pursue support for this Project with the Legislature during the
2019 session.Please comment on the likelihood of success.
3. Provide at least TWO municipal references where a similar project was pursued by you or your firm.Also,provide a
listing of other organizations for which these types of services are provided and any immediately known"conflicts of
interest"that may be applicable.
4. Provide a document that clearly outlines your proposed Rates/Fees/Reimbursables. A final agreement with the
selected firm would be necessary that incorporates any final costs/fees.Such Agreement would also include a provision
that requires the selected firm or consultant to promptly outline a strategy that would be used to pursue the 2019
legislative priority outlined herein.
Please provide the information requested not later than 3 PM,March 4a',2019 to: Eric Johnson,City
Administrator via email only- ea"ohnson as cityofoak arkhei hts.cormu. Please call Eric Johnson,City
Administrator at 651-439-4439 for questions about the Project and/or how to best respond to this
RFP.A complete Project Scope is also available for review.
City of Oak Park Heights 1 of 3 RFP-Lobbyist Services
Page 20 of 40
Norell Ave/STH 36 Frontage Road Realignment Project:Design Layout
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City of Oak Park Heights 2 of 3 RFP-Lobbyist Services
Page 21 of 40
Conceptual Bill Language:
A bill for an act
relating to capital investment; appropriating money for street and highway
intersection improvements in the city of Oak Park Heights; authorizing the sale and
issuance of state bonds.
E IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
Section 1; OAK PARK HEIGHTS: STREET AND HIGHWAY INTERSECTION
EVIPROVEMENTS.
Subdivision 1. Appropriation. $794,392 is appropriated from the bond proceeds fund to
e commissioner of transportation for a grant to the city of Oak Park Heights to re-align and
construct approximately one-half mile of 60'street,(a State Frontage Road), lying south of
State Highway 36 at Norell Avenue including the installation of a roundabout,off-street trails
d sidewalks; and to design, engineer, and construct public safety improvements, utility
locations and connections,trail connections to existing facilities,Americans with Disabilities
ct-compliant facilities, and landscaping and stormwater management. This appropriation
does not require a nonstate contribution.
Subd. 2. Bond sale. To provide the money appropriated in this section from the bond
roceeds fund,the commissioner of management and budget shall sell and issue bonds of the
tate in an amount up to$794,392 in the manner,upon the terms,and with the effect prescribed
y Minnesota Statutes, sections 16A.631 to 16A.675, and by the Minnesota Constitution,
article XI,sections 4 to 7.
FFECTIVE DATE.This section is effective the day following final enactment.
City of Oak Park Heights 3 of 3 RFP-Lobbyist Services
Page 22 of 40
I:P
Oak Park Heights
Request for Council Action
Meeting Date March 6u`.2019
Time Required: 5 Minutes
Agenda Item Title: Lookout Tower—Park Commission Action
Agenda Placement New Business-7
Originating Department/Req storEri ohnso Ci Administrator
Requester's Signature
Action Requested Discussi '' Possible Action
Background/Justification(P/ase if any previous action has been taken or if other public
bodies have advised):
(Please review the enclosed background memo-dated 1125/19)
Summary:
The Park ComAssion first discussed this matter at its 1/28/19 meeting and concluded that the option of attaining and installing a
lookout tower based on the proposal was worth some additional review and Investigation.The Park Commission inquired about
further design and expressed concerns about aesthetic appearance.To address these questions, Staff did secure the enclosed
Scope of Services(also attached)that outlined a scope of work that would hope to engage these for the Park Commission.
At the 2/25 Park Commission meeting the Park Commission did receive this quote/scope of services from STANTEC that would
aid in any further evaluation of the proposal,which includes some engineering review of the structure(Task 1)and would provide
some renderings of the structure on the site(Task 2).At the 2125 meeting Commission concluded that Tasks 1 &2 would be
relevant and useful at this time as it evaluates the possibility.
These costs for Tasks 1 &2 total$3,600.00 and could be derived from the Moeller Park Site Re-Development Fund that has a
balance of$106,206.68,These funds are restricted in their use for the development of the Oak Park Crossing Park and the two
adjacent Parks,including various studies.
Enclosures: Staff Memo Dated: 1/25/19
STANTEC—Proposal Dated:2/21/19
Requested Action:
The Park Commission does not have the independent authority to bind the use of these funds and must attain Council approval
for this action.Thus,it is advocating/requesting permission to expend expense$3,600 at this time for Tasks 1&2 from the Moeller
Park Site Re-Development Fund.Once this data is received,options may be better understood and the Commission would seek
make a recommendation back to the Council to decide to either move forward a bit further(or not)as any final decision is going to
be the Council's.
By approving this action,the Commission would take that feedback as an expression of some interest of the overall concept,but
not as an expressed approval to move forward with any particular plan.It Is possible that the overall costs of such proposal would
be significant and not feasible and/or and there may be alternative options available.It should be believed that the expenses sought
here are exploratory and nart of any reasonable due-diligence.
Page 23 of 40
City of Oak Park Heights
14168 Oak Park Blvd. N•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
1/25/19
TO: Park Commission Members
FROM: Eric Johnson,City Administrator
RE: Lookout Tower
Dear Park Commissioners,
Recently, City Council Member Chuck Dougherty mentioned to me a concept that could offer to the City a 'free-
standing°three-story steel structure to the City for a possible use as a Lookout Tower.This structure is currently utilized
at the downtown hotel—Water Street Inn (NE Corner) and will be removed and not needed. Such a lookout tower
concept has been kicked-around over the years and could be placed at the edge/top of the slope of the fly-ash site,
in the proximity to the small pavilion. It would be a fantastic view of the Perro Creek Valley.See location below.
The costs to install such a structure would be
unknown at this time and likely would require
some form of footings. What the cost of such
footing system would be is unknown, but
perhaps more importantly is how might such a
footing system impact the CAP MEMBRANE of
the current fly-ash in this area. Such footings
would need to be roughly 4-5 feet deep at each
post and of some mass. We would need to
reach out to Chuck Donkers of Xcel Energy to
explore this. (A phone call has been made to
Chuck D.and the conversation is pending).
In addition,to date I have spoken with the City
Engineer's structural staff and their first
impression was that the steel looked to be in
good shape, might need some additional cross bracing, but that the footing question would be important to consider.
We have not commissioned any official structural evaluation or estimates.
NOW ALL THIS SAID, is this something the Park Commission would like to pursue further from a USE
Perspective? Is this something that the Commission might believe would be of value and an improvement to
the Park?How might it look visually in this area?While the structure would be a generous donation,the City
would need to invest further in engineering,some cross bracing and footings of some form.
Please visit the site this weekend and think about the pros and cons.
Page 24 of 40
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4 Stantec
To: Eric Johnson, City Administrator From: Philip Caswell, PE
City of Oak Park Heights Stantec-Minneapolis,MN
File: TBD Date: February 21,2019
Reference: Existing Steel Stair Tower Relocation
As requested,we have investigated the preliminary feasibility of relocating the existing steel stair
tower from the Water Street Inn to the buried waste fly ash/park site on the south side of Highway 36,
to be used as an overlook. From what we currently know,it is our opinion that the relocation of the
structure appears feasible and it could be reused as a public lookout tower.
Stantec was requested to propose our services,with the corresponding fee,for the following:
1. Assessing the condition of the existing tower.
2. Providing renderings of the tower on the proposed site to assess the visual impact.
3. Design the foundation for the relocated stair,accounting for the buried fly ash.
Each of these is discussed below,including our proposed services and fees.
Task#I -Steel Tower Condition Assessment
Although we have not yet examined the condition of the existing steel stairs, landings and supports,
from a brief review of the photos provided,it appears that the steel has not been damaged and
has not lost any of its strength due to corrosion. It should be structurally capable of supporting the
loads associated with a public lookout tower.
We have reviewed the architectural drawings of the tower and have noted several significant
deviations from the drawings and the as-built tower. For example,the drawings show posts only on
one side,apparently expecting that the stairs would be attached to and supported by the building
on the opposite side. The drawings also call out 6"x 6"square tube steel columns. Though it's
difficult to scale,the posts appear to be 4"x 4"square steel tubes in the photos. As a free-standing
tower, additional bracing would need to be added to make it stable. It also appears that the bolts
are corroded and would likely need to be replaced.
A more comprehensive assessment of the tower is necessary to determine whether it is suitable to
be relocated and used for an extended period as a lookout tower. In addition to a visual
examination,the structural members must be identified,and dimensions measured,so that
accurate drawings can be prepared to direct the modifications and reinstallation.
We propose to assess the condition of the existing stair tower, including travel,time on site,and
preparation of a memo describing the findings,for a lump sum fee of$1,800.00.
Task#1 Cost- $1,800
mi c:lusersUmannldesktopljohnsone__c aswellp"memo 022019 stair relocation proposal-Imm comments.dom
Page 26 of 40
February 21,2019
Eric Johnson,City Administrator
Page 2 of 5
Reference: Existing Steel Stair Tower Relocation
Task#2- Preaare Site Renderings of the Relocated To
Once the detailed information about the tower has been gathered, a 3-dimensional computer
model can be created, then placed onto an aerial photo image to illustrate how the tower would
look at its new location.
For Task#2,we propose to prepare 3 perspective views of the existing tower at the new site for
$1,800.00.
The stairs were originally designed only to allow access to the upper floors of the inn. As a lookout, it
may be desired to expand and enhance the top-level landing,cantilevering it out from the
supports. A metal deck with concrete fill could enhance the users experience,while reducing the
amount of maintenance required.
As an add-on service,we propose to prepare concept graphics of an -expanded nipper level
platform, as well as prepare 3 perspective site renderings of the expanded tower at the new site for
an additional$1,500.00.
Task#2 Cost- $1,800
Task#2, Expanded plafform renderings,Cost-$1,500
Task#3 -Foundation Design
The existing tower will require a new foundation at the new site. A shallow, combined spread
footing,with individual concrete piers supporting each steel column, is the most logical. As an
unheated structure,the bottom of the footing should be a minimum of 5'-0" below the ground
surface,to protect it from frost heave. However, due to the presence of a separator membrane at
2'-6" below the ground surface,separating the waste fly ash below from the fill soil cap above,the
concrete piers would necessarily penetrate the membrane.
I spoke with Chuck Donkers,with Xcel Energy,who is familiar with the fly ash and cap. He indicated
that penetrating the membrane, constructing the footing,and repairing the membrane afterward
would cost on the order of$4,000. He also mentioned that the fly ash is a Class C, meaning that it
has some cementitious properties,and would provide a "concrete-like"foundation soil-60 feet
thick.
As an alternative to penetrating the membrane to place the footing below, the footing could be
placed approximately 1'-0" above the membrane,then fill soil could be brought in to raise grade
around the base of the tower to provide the necessary ground cover. This may complicate the
adjacent ground slopes, but it will avoid delays that may be associated with obtaining MPCA
approval for penetrating and repairing the separator membrane. This configuration is shown in
Figure No. 1, below.
Under Task#3A,we propose to design the tower foundation, bearing on soil above the separator
membrane,for a fee of$2,560. This includes the footing design, preparation of construction
drawing(s), and the associated technical specifications.
mi c:lusersVmannldesktopljohnsone_caswellp"memo 022019 stair relocation proposal-Imm comments.dom
Page 27 of 40
February 21.2019
Eric Johnson,City Administrator
Page 3 of 5
Reference: Existing Steel Stair Tower Relocation
If the footing is designed to bear on soil below the membrane, and requires penetrating and
repairing it,the fee for this (Task#313)would instead be$3,560.00.
Task#3A, Foundation design above membrane, Cost-$2,560
Task#36, Foundation design penetrating membrane,Cost- $3,560
Task#4-Tower Relocation and Modifications Construction Documents
What was not requested, but is necessary, is to take the information gathered during the tower
condition assessment and incorporate the recommended modifications into construction
documents that direct a contractor in how to execute the modifications. Designing and detailing
the bracing,replacing bolts,supplementing any deficient components,repainting work, etc. are
included in this task. The detailed work will then be described in construction drawing(s) with the
associated technical specifications.
The proposed fee for this task#4A, maintaining the existing tower configuration, is$3,200.00.
if it is desired to include the expansion of the top landing of the tower,the detailed design of the
tower modifications including the expansion and including the expansion in the construction
drawing(s),will be Task#413.
The proposed fee to include the expanded platform,Task#413,is$4,400.00.
Task#4A, Construction drawings/specifications,Cost- $3,200
Task#413,Include expanded plafform,Cost- $4,400
eunity it
ml c:WsersVmannldesktopljohnsone caswelip"memo 022019 stair relocdon proposal-Imm comments.doac
Page 28 of 40
February 21,2019
Eric Johnson,City Administrator
Page 4 of 5
Reference: Existing Steel Stair Tower Relocation
mat+-`Poet'-XL'0C-*-rWA
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FIGURE NO. 1 -TOWER FOUNDATION CONCEPT,ABOVE MEMBRANE
If you would like to discuss any of the above,or potential options not discussed here,or any other
matter related to the stair tower,please contact Phil Caswell, at (612) 712-2029 or
phil.caswell@stantec.com. If you would like to move forward with any of the work tasks proposed
above,please contact me or notify Lee Mann, and we will prepare the necessary paperwork.
Thank you for considering Stantec.
Stantec Consulting Servk,:ens -�c,
ml c:lusersllmannldesktopljohnsone_caswellp"memo 022019 stair relocation proposal-Imm comments.docc
Page 29 of 40
February 21,2019
Eric Johnson,City Administrator
Page 5 of 5
Reference: Existing Steel Stair Tower Relocation
7PJP/60"�
Philip Caswell, PE
Senior Associate
Phone:612 712 2029
Phil.Caswell@stantec.com
cc Lee Mann-Stantec
Page 30 of 40
1
Oak Park Heights
Request for Council Action
Meeting Date March 6h,2019
Time Required: 5 Minutes
Agenda Item Title: 58thStreet and Stillwa lvd—Project Award
Agenda Placement New Busin
Originating Department/Re est E ' ohnson City AJmini8trator
Requester's Signature
Action Requested Discus ' n Possible Action
Background/Justification(P ease indicate if any previous action has been taken or if other public
bodies have advised):
The City has issued a bid package for improvements at 58th Street,west of Stillwater Blvd. These
bids are due at 10 AM on 3/6/19 where the City Engineer will hold the bid opening and tally
bids.
If there is adequate time to review the received bids for compliance and to determine an
apparent and qualified low bidder, Staff will seek to bring that to the City Council for award on
3/6.
Recall the project cost estimate for construction is $309,582. See attached images and data for
reference.
Page 31 of 40
Preliminary Cost Estimate
58th Ave/Stillwater Blvd Intersection Improvements
Urban Street Reconstruction-2019
November 2018
Reconstruct:Full Bituminous,A99.Base,Granular Borrow,Storm Sewer A Curb&Gutter
Construction Cost $229,320.00
Contingencies(10%) $22,932.00
Indirect(25%)
Total Cost $309,582.00
STREETS
Itern- Units Oty Unit Price Total Price
1 MOBILIZATION LS 1 $8,000.00 $8,000.00
2 TRAFFIC CONTROL LS 1 $4,000.00 $4,000.00
3 INLET PROTECTION EA 6 $350.00 $2,100.00
4 EROSION CONTROL LS 1 $4,000.00 $4,000.00
5 REMOVE BITUMINOUS PAVEMENT SY 1,700 $4.00 $6,800.00
6 REMOVE CONCRETE CURB&GUTTER LF 200 $3.00 $600.00
7 ADJUST GATE VALVE AND BOX EA 3 $300.00 $900.00
8 ADJUST HYDRANT EA 2 $750.00 $1,500.00
9 COMMON EXCAVATION CY 1,700 $8.00 $13,600.00
10 SUBGRADE EXCAVATION CY 170 $10.00 $1,700.00
11 SELECT GRANULAR BORROW TN 2,000 $12.00 $24,000.00
12 AGGREGATE BASE,CLASS 5 TN 2,100 $16.00 $33,600.00
13 4"PERFORATED DRAINTILE LF 100 $12.00 $1,200.00
14 TYPE NON WEARING COURSE MIXTURE(B) TN 350 $65.00 $22,750.00
15 TYPE WEARING COURSE MIXTURE(8) TN 280 $70.00 $19,600.00
16 BITUMINOUS MATERIAL FOR TACK COAT GAL 120 $3.50 $420.00
17 TYPE WEARING COURSE MIXTURE-TRAIL TN 50 $120.00 $6,000.00
18 PEDESTRIAN CURB RAMP SF 100 $10.00 $1,000.00
19 TRUNCATED DOMES SF 64 $55.00 $3,520.00
20 INSTALL CONCRETE CURB&GUTTER LF 700 $14.00 $9,800.00
21 HYDROSEED WITH MULCH SY 1,000 $3.00 $3,000.00
22 LOAM TOPSOIL BORROW CY 170 $35.00 $5,950.00
23 SIGNAL MODIFICATIONS LS 1 $20,000.00 $20,000.00
24 SIGNING&STRIPING LS 1 $1,500.00 $1,500.00
Subtotal $195,540.00
Contingencies(10%) $19,554.00
Indirect(25%) $48.885.00
Total Cost $263,979.00
JL STORM SEWER
No. Item Units Oty Unit Price Total Price
1 MOBILIZATION LS 1 $1,200.00 $1,200.00
2 TRAFFIC CONTROL LS 1 $600.00 $600.00
3 REMOVE MH OR CATCH BASIN EA 1 $600.00 $600.00
4 REMOVE EXISTING STORM PIPE LF 100 $10.00 $1,000.00
5 15"RCP STORM SEWER LF 65 $32.00 $2,080.00
6 24"RCP STORM SEWER LF 240 $70.00 $16,800.00
7 V DIA STORM SEWER MH EA 1 $3,400.00 $3,400.00
8 V DIA STORM CATCH BASIN MANHOLE EA 1 $3,400.00 $3,400.00
9 2'x3'DIAMETER STORM CBMH EA 1 $1,700.00 $1,700.00
10 24"RCP FES EA 1 $2,000.00 $2,000.00
11 RIPRAP CY 8 $125.00 $1,000.00
Subtotal $33,780.00
Contingencies(10%) $3,378.00
Indirect(25%) $8.445.00
Total Cost $45,603.00
SUMMARY
STREETS $195,540.00
STORM SEWER $33,780.00
Subtotal $229,320.00
Contingencies(30%) $22,932.00
Indirect(25%) $57,330.00
Total Cost $309,582.00
Page 32 of 40
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Page 33 of 40
THIS PAGE INTENTIONALLY LEFT BLANK
Page 34 of 40
Oak Park Heights
Request for Council Action
Meeting Date March 6th, 2019
Time Required: S Minutes
Agenda Item Title: Consider Support for Proposed Legislation: Recommended and Ordered
Values & Community Encrgy Transition Grants
Agenda Placement New Business
Originating Department/R e or: McComber. Mayor
Requester's Signature v
Action Requested_ Discussion. Possible Action
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
I would like the City Council to consider the passage of resolutions for the two attached legislative
items. More information is pending form the Coalition of Utility Cities as of this time and will be
sent when received.
Page 35 of 40
02/14/19 08:38 ain HOUSE RESEARCH MC A.H012-2
1.1 A bill for an act
1.2 relating to taxation;state-assessed property;requiring the commissioner to issue
1.3 preliminary valuations by dune 15;requiring the commissioner to provide an
1.4 explanatory statcment for settlement of an appeal as well as notice of settlement
1.5 to affected comitics: amending.Minnesota Statutes 2018,sections 273.3711;
1.6 273.372, subdivisions 3, 5.
1.7 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
1-8 Section 1.Minnesota Statutes 2018, section 273.3711, is amended to read:
1.9 273.3711 RECOMMENDED AND ORDERED VALUES.
1.10 For purposes of sections 273.33,273.35,273.36,273.37,273.371,and 273.372, all
1.11 preliminary values not required to be listed and assessed by the commissioner of revenue
1 12 are recommended values. If the commissioner provides relimin recommended values,
1.13 the values must be certified to the auditor of each county in which the property is located
1.14 on or before AugHsf4 June 15. If the commissioner determines that the certified
1.15 recommended value is in error the commissioner may issue a corrected certification on or
1,16 before Getob Augast 1. The commissioner may correct errors that are merely clerical in
1.17 nature until December 31.
1.18 EFFECTIVE DATE. This section is effective a 011 final enactment.
1.19 Sec.2.Minnesota Statutes 2018, section 273.372,subdivision 3, is amended to read:
1.20 Subd.3. Notice.Upon filing of any appeal in east under this section by autilio,company
1.21 or railroad against the commissioner pursuant to this section,the commissioner shall give
1.22 notice by first class mail to each city and to the county auditor of each county where property
1.23 included in the petition is located.
Sec.2. 1
Page 36 of 40
02/74/19 08;38 am HOUSE RESEARCH MC AHO 12-2
2.1 Sec. 3. Minnesota Statutes 2018,section 273.372,subdivision 5,is amended to read:
2.2 Subd. 5.Agreement determining valuation. ajWhen it appears to be in the best
2.3 interest of the state.and affected local jurisdictions the commissioner may settle any matter
24 under consideration regarding an appeal filed under this section. The agreement must be in
2.5 writing and signed by the commissioner and the company or the company's authorized
2.6 representative.The agreement is final and conclusive,and except upon a showing of fraud,
2.7 malfeasance,or misrepresentation of a material fact,the case may not be reopened as to the
2.8 matters agreed upon.
b)Included in a final agreement reached under this subdivision,the commissioner must.
2.iu state the basis upon which settlement is in the best interest of the state and affected local
2.t 1 jurisdictions.
2.12 c Within 10 days of reaching the final agreement described in this subdivision the
2.13 commissioner must provide a copy of the final written agreement to each ciri'and to the
2.14 county auditor of each county and each city=where property included in the apceat is located.
2.15 EFFECTIVE DATE. This section is effective upon final enactment.
Sec.3. 2
Page 37 of 40
01/31/19 01:46 pm HOUSE RESEARCH JF AS024
1.1 A bili for an act
1.2 relating.to economic development:creating the community energy transition
1.3 competitive grant program;transferring money;creatine an advisory council:
1.4 requiring reports: proposing,coding, for new law in Minnesota Statutes, chapter
1.5 116J.
1.6 BE IT ENACTED BY THE LEG IS LATURE OF THE STATE OF MINNESOTA:
1.7 Section 1.j116J.551 COMMUNITY ENERGY TRANSITION GRANTS.
1.8 Subdivision I. .Definitions.(a)For the purposes of this section,the following terms have
1.9 the meanings given.
1.10 (b)"Advisor council"means the Community Energy Transition Grant Advisory Council
I.11 created in this section.
1.12 e)"Coin inissioner"means the commissioner ofem p lois meat and economic development.
1.13 (d) "Eligible community"means a county,munici alit ,or tribal government that hosts
1 14 an investor-owned electric generating plant powered by coal,nuclear energy,or natural gas.
1 15 Subd.2. Establishment.The commissioner shall establish a community enercv transition
1.16 grant program to award grants to promote economic development in eligible communities.
1.17 Subd. 3. Funding. (a)A community enemy transition account is created in the special
1 18 revenue fund in the state treasury.Money in the account is appropriated to the commissioner
1.19 for grants as provided in this section and must be expended only as provided in this section.
1.20 (b)On July.1,2019,$15,000,000 is transferred from the renewable development account
1.21 under section 116C.779 to the commissioner for deposit in the c0mnnlnity energy transition
1.22 account.
Section 1.
Page 38 of 40
01/31/19 01:46 pm HQUSF RESEARCH JF AS024
2.1 (c)On July 1,2020,and on each July 1 thereafter,$10,000,000 is transferred from the
2.2 renewable development account under section 116C.779 to the commissioner for deposit
2.3 in the community energy transition account.This transfer must be made before any other
24 payments or transfers required under section 116C_779.
25 d Until July 1,2024,expenditures from the communi energy transition account must
2.5 be less than$2,000,000 each fiscal year.
2.2 Subd.4.Grants to eligible communities.(a)The commissioner must award grants to
2 8 eligible communities through a competitive grant process.
2.9 (b)To receive 111-ant funds,an eligible community must submit a written application to
2.10 the commissioner, using a form developed by the coniniissioner.
2.11 (c) The commissioner must consider the recommendations of the Community Ener,-a
2.12 Transition Grant Advisory Council before selecting;,-rant recipients.
213 (d)Grants 111 ust be used to plan for or address the economic and social impact on the
2.14 community of plant retirement or transition. Specific uses may include, but are not limited
2.15 to:
2 16 (f) research:
2.17 (2) lanniiig:
2.18 studies;
2.19 (4)capital improvements;
2.20 j) incentives for businesses too en,relocate, or expand, and
2.21 (6)_job training.
222 Subd. 5.Advisory council. a)By September 1. 2019, the commissioner shall appoint
2.23 representatives to a Community EneM Transition Grant Advisory Council composed of
2,24 the following members:
2,25 1)the commissioner of em lwnient and economic development,or a designee:
2.26 (2)the commissioner of transportation, or a deli;_--nee;
2,27 (3)the commissioner of the Minnesota Pollution Control Agency,or a designee;
2.28 (4)the commissioner of natural resources,or a designee;
2.29 (5)the commissioner of commerce,or a designee;
2.30 6 the commissioner of administration, or a designee;
Section 1. 2
Page 39 of 40
0 1/3 1/19 01:46 pm HOUSE RESEARCH JF AS024
3.1 (7)one representative of the Prairie Island Indian community;
3.2 (8)two representatives of workers at investor-owned electric generating plants powered
3.3 bx,, coal,nuclear energy,or natural gas;and
3.4 (9)four representatives of eligible communities,of which,two must be counties,two
3.5 must be municipalities,at least one must host a coal plant, and at least one must host a
3.6 nuclear plant.
3.7 After the initial appointments,members of the advisory council shall be appointed no later
3.8 than January 15 of evea odd-numbered year and shall serve until January 15 of the next
3.9 odd-numbered year.Members ilia),be removed and vacancies Filled as provided in section
3.10 15.059. subdivision 4. Appointed members are eligible for reappointment.
311 (b)The advisory council shall elect a chair and other officers at its first meeting.
3.12 (c)The advisory council shall review applications for community energy transition
3.13 grants and make recommendations to the commissioner of employment and economic
3.14 development.
3.15 (d)A member of the advisory council must not participate in the consideration of an
3.16 application from the community that member represews.
3.17 e Members of the advisory council serve without compensation or payment of expenses.
3.18 The commissioner of employment and economic development or the comm issioner's
3.19 designee shall provide meeting space and administrative services for the advisory council.
320 All costs necessary, to support the advisory council's operations.must be absorbed using
3.21 (.xisting appropriations available to 1Jte commissioner.
.3.22 (g)The advisory council is subject to chapter 13D, but may close a meeting to discuss
3.23 sensitive private business information included in grant applications. Data related to an
3.24 application for a grant submitted to the advisory council is governed by section 13.599.
3.25 (h) The commissioner shall convene the first meeting of the advisory council no Tater
3.26 than September 1. 2019.
3.27 SO& 6. Reports to the legislature.By January l5,2021,and each January 15 thereafter,
3.28 the commissioner must submit a report to the chairs and ranking minority members of the
3.29 committees of the house of representatives and the senate having jurisdiction over economic
3.30 development that details the use of grant funds, When possible,this report must include
3.31 data on the economic ipMact achieved by each grant.
Section 1. 3
Page 40 of 40