HomeMy WebLinkAbout2019-04-11 Planning Commission Meeting Packet CITY OF OAK PARK HEIGHTS
PLANNING COMMISSION MEETING AGENDA
Thursday,April 11,2019
6:00 P.M.
I. Call to Order/Pledge of Allegiance
II. Approval of Agenda
III. Approve March 14,2019 Planning Commission Meeting Minutes(1)
IV. Department/Commission Liaison/Other Reports
V. Visitors/Public Comment
This is an opportunity for the public to address the Commission with questions or concerns on or not
upon the agenda. Please limit comments to three minutes.
VI. Public Hearings
A. Menard's: Review and consider a request for a Conditional Use Permit for an
outside materials yard express an addition and reduction to number of parking
spaces at 5800 Kreuger Lane N.(2)
B. Stillwater Crossings: Review and consider a request for a Variance from sign
regulations to allow two business signs at a single entry for a share business
operation—Goodtimes Tattoo and Lace Salon at 14727 60th St.N.
Note: Applicant has asked that this hearing be continued to May 9th.
VII. New Business
VIII. Old Business
IX. Informational
A. GTS Educational Events: Training opportunities and Virtual Attendance
Option.(3)
B. Upcoming Meetings:
• Tuesday,April 23,2019 City Council 6:00 p.m./City Hall
• Thursday,May 9,2019 Planning Commission 6:00 p.m./City Hall
• Tuesday,May 14,2019 City Council 6:00 p.m./City Hall
• Tuesday,May 28,2019 City Council 6:00 p.m./City Hall
• Thursday,June 13,2019 Planning Commission 6:00 p.m./City Hall
• Tuesday,June 25,2019 City Council 6:00 p.m./City Hall
C. Council Representative
• Tuesday,April 23,2019—Commissioner VanDyke
• Tuesday,May 14,2019—Commissioner—Kremer
• Tuesday,June 25,2019—Commissioner Freeman
X. Adjourn.
& F1
4
CITY OF OAK PARK HEIGHTS
PLANNING COMMISSION MEETING MINUTES
Thursday, March 14, 2019 —Oak Park Heights City Hall
Call to Order/Pledge of Allegiance:
Chair Freeman called the meeting to order @ 6:00 p.m. Present: Commissioners
Giovinazzo, Kremer, VanDyke and White; City Administrator Johnson, City Planner
Richards, and City Councilmember Liaison Representative Johnson.
II. Approval of Agenda:
Commissioner Kremer, seconded by Commissioner VanDyke, moved to approve the
Agenda as presented. Carried. 5-0.
III. Approval of February 14, 2019 Meeting Minutes:
Commissioner Kremer, seconded by Commissioner Giovinazzo, moved to approve the
Minutes as presented. Carried 5- 0.
IV. Department/Commission Liaison / Other Reports: Councilmember Liaison Representative
Johnson informed the Commission that the City Council did approved the land exchange
with the Ridgecrest Development at 60th St. N. & Norell Ave. N. City Administrator
Johnson informed the Commission that the City is working with its elected representatives,
Shelley Christensen and Karin Housley, who will be attending a committee meeting
Tuesday, March 19th, where the City will be requesting roughly $700,00 in funding to apply
to the roadway design plan at Washington and Norell Avenue interchange area.
V. Visitors/Public Comment: None.
VI. Public Hearings:
A. Holiday Stationstore #247: Review and consider request for Conditional Use Permit
Amendment to allow outdoor placement of a Redbox at Holiday Stationstore,
5997 Osgood Ave. N.
City Planner Richards reviewed the March 7, 2019 Planning Report to the request,
providing an issue analysis and discussing the same. Richards noted that staff has
recommended approval, subject to the conditions within the planning report.
Brief discussion ensued as to the request and outside sales.
Chair Freeman opened the public hearing at 6:11 p.m. and invited the applicant to
speak.
The applicant noted that the request was pretty straight forward and had nothing to add.
Planning Commission Minutes
March 14,2019
Page 2 of 3
There being no other visitors to the public hearing,Commissioner VanDyke,
seconded by Commissioner Giovinazzo,moved to close the public hearing at 6:14p.m.
Carried 5-0.
Commission discussion ensued as to the processing of the request,placement of
business boxes at sites and the business boxes in relation to ordinance regulations for
outside sales.
Commissioner VanDyke,seconded by Commissioner White,moved to recommend
City Council approval of the request,subject to the conditions of the City Planners
March 7,2019 Planning Report,specifically that:
1. The Redbox shall not be moved from its current location,nor shall a different
Redbox be placed onsite unless approved by City Staff.
2. Any additional signage proposed for the site of the Redbox shall be in
compliance with Section 401.15G of the Zoning Ordinance and will require a
sign pennit.
3. Any additional lighting proposed for the Redbox shall be in compliance with
Section 401.15.B.7 of the Zoning Ordinance and approved by the City.
Carried 5-0.
VII. New Business:
A. Annual Meeting:Review of Commissioner Terms and Election of Chair and Vice
Chair.
City Planner Richards reviewed the memo regarding terms and reappointments and
election of Chair and Vice Chair,noting that the Commission should make a motion
regarding reappointments and that they didn't need to do anything with Chair and
Vice Chair unless they wished to.
Chair Freeman noted that the Commissioner terms have gotten staggered such as
they are,due to uncompleted terms of previous commissioners.
Chair Freeman,seconded by Commissioner White,moved to recommend the City
Council reappoint:
• Jim Kremer to a special one-year term,beginning June 1,2019 and expiring
May 31,2020.
• Jennifer Giovinazzo to a three-year term,beginning June 1,2019 and
expiring May 31,2022.
• Jennifer VanDyke to a three-year term,beginning June 1,2019 and expiring
May 31,2022.
Carried 5—0.
Planning Commission Minutes
March 14,2019
Page 3 of 3
VIII. Old Business: None.
IX. Informational:
A. Upcoming Meetings:
• Tuesday, March 26, 2019 City Council 6:00 p.m./City Hall
• Tuesday,April 9,2019 City Council 6:00 p.m./City Hall
• Thursday, April 11, 2019 Planning Commission 6:00 p.m./City Hall
• Tuesday, April 23, 2019 City Council 6:00 p.m./City Hall
• Thursday, May 9,2019 Planning Commission 6:00 p.m./City Hall
• Tuesday, May 14, 2019 City Council 6:00 p.m./City Hall
• Tuesday,May 28, 2019 City Council 6:00 p.m./City Hall
B. Council Representative
• Tuesday, March 26, 2019—Commissioner Kremer
• Tuesday, April 23, 2019—Commissioner VanDyke
• Tuesday, May 14, 2019—Commissioner—Kremer
X. Adjourn.
Commissioner White, seconded by Commissioner Giovinazzo, moved to adjourn at 6:23
p.m. Carried 5—0.
Respectfully submitted,
Julie Hultman
Planning&Code Enforcement
Approved by the Planning Commission:
T P C 3601 Thurston Avenue N,Suite 100
Anoka,MN 55303
Phone:763.231.5840
Facsimile'763.427.0520
TPC@ Plan ni ngCo.com
PLANNING REPORT
TO: Eric Johnson
FROM: Scott Richards
DATE: March 28,2019
RE: Oak Park Heights—Menards—Design Guidelines/Site Plan Review
and Conditional Use Permits for Setback and Parking — 5800
Kruger Lane North
TPC FILE: 236.02—19.02
BACKGROUND
Tyler Edwards of Menards has made application for Design Guidelines/Site Plan review
and a Conditional Use Permits for setback and parking for the existing Menards at 5800
Kruger Lane North. The application consists of requests to add an automated express
lane requiring an addition to the existing gate at the east side of the site. Five parking
spaces are to be removed which places the total parking for the site below the minimum
allowed parking when the site was first approved.
The approvals for the Menards were granted in March of 1995 including a parking
Variance. At the time,465 spaces were required, and the variance allowed for the site
to be constricted with 405 spaces. Currently, there are 402 spaces on the site. Five
spaces are removed with the proposed gate building addition resulting in a total of 397
parking spaces on site. The Zoning Ordinance now allows a reduction in required
parking spaces by Conditional Use Permit.
EXHIBITS
The review is based upon the following submittals:
Exhibit 1: Applicant's Narrative, February 18,2019
Exhibit 2: Cover Sheet(C0-1)
Exhibit 3: Demolition Plan(C1-2)
Exhibit 4: Site Plan(C2-1)
Exhibit 5: Grading Drainage Plan(C3-1)
Exhibit 6: Detail Sheet(C8-1)
Exhibit 7: Partial Topographic Survey(1 of 1)
Exhibit 8: Menards Site Plan(CT1)
Exhibit 9: Gate Canopy Elevations(CT2)
Exhibit 10: Comments from the City Arborist(3 pages)
PROJECT DESCRIPTION
The Applicant's narrative for the project is found as Exhibit 1.
Menard, Inc. is in the process of adding an automated express lane to the yard gate at
all of our store locations. This new lane will allow guests to scan a barcode from an
online order and enter the yard without having to wait for the gate guard to let them in.
The addition will be on the east side of the existing gate and the fence will be moved to
accommodate the new entrance lane. The new lane will be covered by an extension of
the existing canopy and the new materials will match the green steel front and white
steel roof materials on the existing canopy. The existing entrance and exit lanes will
remain as they are today and will still be operated by the gate guard.
ISSUES ANALYSIS
Comprehensive Plan. The property is designated as Commercial on the Proposed
Land Use Map. The continued use of the site for retail commercial use is consistent
with the Comprehensive Plan.
Zoning. The property is zoned B-2 General Business District. The retail use is a
permitted use in the B-2 General Business District. Changes to the exterior of the
building and the site changes require Design Guidelines and Site Plan review. A
Conditional Use Permit is required for the front yard setback and to allow the number of
parking spaces to be reduced.
Setbacks. The front yard setback requirement in the B-2 District is 40 feet. The
current gate building is setback 40 feet from the right of way line of Krueger Lane, but
the gate building expansion will encroach into the setback. The proposed setback will
be 22 feet. The proposed gate building will extend slightly to the east from the location
of the current fence.
The fence line is being adjusted to the south of the proposed gate building, but fence
setback requirements are not being impacted.
In evaluation of the requested Conditional Use Permit for a setback reduction, Section
401.04.A.7 of the Zoning Ordinance directs the Planning Commission and City Council
to consider the possible effects of the proposed use, with that judgment based upon
(but not limited to)the following factors:
a. Relationship to the specific policies and provisions of the municipal comprehensive plan.
b. The conformity with present and future land uses in the area.
c. The environmental issues and geographic area involved.
d. Whether the use will tend to or actually depreciate the area in which it is proposed.
2
e. The impact on character of the surrounding area.
f. The demonstrated need for such use.
g. Traffic generation by the use in relation to capabilities of streets serving the property.
h. The impact upon existing public services and facilities including parks, schools, streets,
and utilities, and the City's service capacity.
i. The proposed use's conformity with all performance standards contained herein (i.e.,
parking, loading, noise, etc.).
Comment: The use is consistent with the Comprehensive Plan and in conformity with
present and future land uses. There should be no environmental issues or impact to
surrounding tenants or property owners resulting from the setback reduction. There is
no impact upon public services and facilities and site lines on Krueger Lane will not be
impacted. City Staff sees no issues with the expansion of the gate building.
The Planning Commission and City Council should determine if the reduction in the
front yard setback is appropriate for this site.
Traffic Circulation. Traffic circulation within the site will not be impacted with this site
change and building expansion.
Parking. In March of 1995, the Menards was granted a parking Variance for a
reduction in the required number of spaces. At the time, 465 spaces were required, and
the Variance allowed for the site to be constricted with 405 spaces. Currently, there are
402 spaces on the site. Five spaces will be removed with the proposed gate building
addition resulting in a total of 397 parking spaces on site. The Zoning Ordinance now
allows a reducing in required parking spaces by Conditional Use Permit.
In evaluation of the requested Conditional Use Permit for a parking reduction, Section
401 .04.A.7 of the Zoning Ordinance directs the Planning Commission and City Council
to consider the possible effects of the proposed use, with that judgment based upon
(but not limited to) the following factors:
a. Relationship to the specific policies and provisions of the municipal comprehensive plan.
b. The conformity with present and future land uses in the area.
c. The environmental issues and geographic area involved.
d. Whether the use will tend to or actually depreciate the area in which it is proposed.
e. The impact on character of the surrounding area.
f. The demonstrated need for such use.
g. Traffic generation by the use in relation to capabilities of streets serving the property.
h. The impact upon existing public services and facilities including parks, schools, streets,
and utilities, and the City's service capacity.
i. The proposed use's conformity with all performance standards contained herein (i.e.,
parking, loading, noise, etc.)
With the current number of spaces, there have been no parking issues noted at the
Menards. With the addition of online ordering, there will be even less demand for
parking in the lot at the front of the building. The Planning Commission and City Council
should determine if the five-stall parking reduction is appropriate for this business. Staff
does not see the reduction of parking as significant and recommends the request.
3
Lighting. The plans do not include any changes to exterior lights installed on gate
building or as part of the improvements to the site. Any new light fixtures shall be full
cut off and shall be consistent with Section 401.15.B.7 of the Zoning Ordinance as it
relates to lighting requirements.
Signage. The plans indicate that the lighted signs above the entrance and exits of the
gate building are to be removed and relocated on the expanded building. It appears the
signs do not comply with current back lighting for signage. The sign lighting should be
designed such that only the text and logo portions of the signs are to be lit at night. The
sign background will need to be dark. All the relocated or any new signs will be
required to comply with the Zoning Ordinance lighting requirements. Staff will approve
the lighting specifications for the signs at the time of permitting.
Landscaping/Fencing. As part of the gate building expansion and change to the
driveway area at the entrance, three evergreen trees are to be moved east. The City
Arborist shall review the plans and determine if the three trees can be moved or if they
should be replaced. Additionally, the City Arborist is recommending the removal and
replacement of four spruce trees on the east side of the fence adjacent to Krueger
Lane. A crabapple tree along Krueger Lane near the entrance is recommended to be
removed and not replaced. The trees would need to be guaranteed for one year after
replacement or if they are moved.
Mechanical Screening. No changes to mechanical equipment locations have been
indicated on the plans.
Grading, Drainage, Erosion Control and Utilities. Grading, drainage and utility plans
have been provided by the Applicant. The grading, drainage and utility plans shall be
subject to review and approval of the City Engineer.
Design Guidelines
Architectural Guidelines
Facade Treatments
The gate building is to be expanded using the same materials and colors to
match the existing facade.
Ground Level Expression
The fence will be removed and replaced with the facade of the building. The
change in ground level expression is not significant.
Transparency
The transparency will not change with the addition.
Entries
The entry into the gate building will be widened, but this portion of the site is
screened by mature evergreen trees.
4
Roof Design
The gate building expansion is an extension of the existing roof structure.
Building Height
The current building is approximately 21 feet to the ridge line and well within the
maximum building height of 35 feet. The gate building expansion will be 17 feet
at the east elevation.
Building Materials and Colors
The applicant has provided color elevations for review. All the new building
materials are what is currently being used on the structure.
Franchise Architecture
The building is a franchise design.
Site Design Guidelines
Building Placement
The gate building expansion will result in the need for a setback Conditional Use
Permit as discussed in this report.
Parking Areas
Five spaces will be removed resulting in a parking Conditional Use Permit as
discussed in this report.
Storm water
The drainage plans are subject to review and approval of the City Engineer and
the Browns Creek Watershed District.
Pedestrian and Common Space
Not Applicable.
Landscaping
There are minor changes to the landscape plan which include transplanting three
trees. The City Arborist recommends removal and replacement of four spruce
trees. The plans are subject to the review and approval of the City Arborist.
Trees/Shrubs
The City Arborist will review the plan comment on whether the trees can be
moved or if they should be replaced.
Lighting
Addressed elsewhere in the planning report.
Signage
Addressed elsewhere in the planning report.
5
Pedestrian/ Bicycle Routes
Not Applicable.
CONCLUSION / RECOMMENDATION
Subject to the preceding review, City staff recommends approval of the Design
Guidelines/Site Plan review and Conditional Use Permits for setback and parking for the
existing Menards at 5800 Kruger Lane North subject to the conditions that follow:
1 . All light fixtures shall be full cut off and be consistent with Section 401.15.B.7
of the Zoning Ordinance as it relates to lighting requirements.
2. All signs shall be designed to comply with the Zoning Ordinance requirements for
size, number, placement and internal illumination. Staff will approve the lighting
specifications for the signs at the time of permitting. The sign lighting should be
designed such that only the text and logo portions of the signs are to be lit at
night. The sign background will need to be dark.
3. The Planning Commission shall comment on the building design and building
materials.
4. The grading, drainage and utility plans shall be subject to review and approval of
the City Engineer and the Browns Creek Watershed District.
5. The landscape plan shall be subject to the review and approval of the City
Arborist. Menards shall remove and replace the trees along Krueger Lane as
recommended by the City Arborist. The trees would need to be guaranteed for
one year after replacement or if they are moved.
pc: Julie Hultman
6
e,./ . ./ i
MENARD ria
p
February 18, 2019
RE: Menards Express Lane Addition
Dear Mr. Johnson,
Menard, Inc. is in the process of adding an automated express lane to the yard gate at all of our store
locations. This new lane will allow guests to scan a barcode from an online order and enter the yard
without waiting for the gate guard to let them in. The addition will be on the east side of the existing
gate and the fence will be moved to accommodate the new entrance lane. The new lane will be covered
by an extension of the existing canopy and the new materials will match the green steel front and white
steel roof materials on the existing canopy. The existing entrance and exit lanes will remain as they are
today and will still be operated by the gate guard.
We appreciate you reviewing this project as continual investment in our retail locations is an important
part of keeping Menards in operation. With the increase in online shopping this project will be
important to keep Menards competitive and allow those shopping trips to stay in this market. If you
have any questions as you review this project please let me know. Thank you.
Sincerely,
Menard, Inc.
T/z" ..-- „...--
yler Edwards
Real Estate Representative
Menard, Inc. 5101 Menard Drive Eau Claire, WI 54703
0: 715.876.2143 C: 715.579.6699 tedwards@menard-inc.com
5101 MENARD DRIVE EAU CLAIRE, WI 54703-9625 PHONE (715) 876-5911 FAX (715) 876-2868
EXPRESS LANE EXPANSION
OAK PARK HEIGHTS, MN
CITY CONTACTS
BUILDING DEPARIMENFI
JULIE HULTNWN, CHIEF BUILDING OFFIRAL, 651.551.1661
ENGINEERING OEP6RTMENT:
LEE MM'NISTANFEO. CITY ENGINEER, 651.1RHASSO
FIRE DEPARTMENT:
ALLEN EFINGER, FIRE CHIEF, 651.500.2101
PERM116 REQUIRED
BUILDING PERMIT
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Real Estate Representative
MenasLL. Inc.
5101 Mena Drive
Eau Claim, Wisconsin 54903
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Oak Park Heights. Minnesota
Cate Caswpy Elevations
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Julie Hultman
From: GTS Educational Events<events@mngts.org>
Sent: Monday,March 25,2019 11:30 AM
To: Julie Hultman
Subject: Announcing New Spring Land Use Workshops!
Check out our NEW Spring Land Use Trainings!
;I m LAA LAND USE
LA TRAINING.EDUCATION
We're thrilled to announce these exciting upcoming Spring
Land Use trainings designed for those interested at any level,
no experience necessary!
Featuring our Basics and companion Beyond the Basics
of Planning and Zoning Courses!
Basics of Planning and Zoning #►
This workshop covers the nuts& y 1`
bolts of planning,zoning&
subdivision regulation.
Participants will learn how Date:
planning and zoning is April 25th,2019
developed,where they fit into Time:
the process,and how the 9:00 AM-4:00 PM
Check-In starts at 8:30 AM
different "players" can maximize Cost:
their impact. $150.00
Includes Lunch!
*Save $50 by registering to attend both a
Basics of Planning and Zoning and a Address:
Beyond the Basics course!* Albertville City Hall
5959 Main Ave NE
Albertville, MN 55301
Learn More
Register
Beyond the Basics of
Planning and Zoning
In this workshop, participants will
• learn how planning and zoning tools
• are used to deal with a wide variety
of development issues influencing a
Date: community's built environment. The
May 9th, 2019 complexities of variances are a
major focus. Presenters cover the
Time: what, when, and why (complete
9:00 AM - 4:00 PM
Check-In starts at 8:30 AM with "how-to's" and "how-not-to's")
with numerous examples and case
Cost: studies!
$150.00
Includes Lunch ! *Save $50 by registering to attend both a
Basics of Planning and Zoning and a
Address: Beyond the Basics course!*
Albertville City Hall
5959 Main Ave NE Register
Albertville, MN 55301
Learn More
And Don 't Forget About Your Planning Commissioners- We
Have Workshops Just For Them!
2
A
March 28, 2019 Your Role as Planning
Commissioner
,( i0,4 As a Planning Commission
$ $
PLj4ww, member, you contribute
NG
anhours of unpaid time to
your community. Have you
discovered that serving in
this capacity is a bit more
p Y
challenging than
anticipated? This workshop
Date: will focus on what you need
March 28th, 2019 to know to be successful in
this important position.
Time: You'll learn practical tips
1:00 PM - 4:00 PM
Check-In starts at 12:30 PM that can make the
Virtual Log-in opens 10 minutes before difference between results
start time and regrets.
Cost:
Learn More
$65.00
(Virtual workshop costs $50.00)
Address: Register
WSB & Associates
701 Xenia Ave #200 Virtual attendance option
Minneapolis, MN 55416 available!
May 16, 2019 Your Role as Planning
Commissioner
As a Planning Commission
member, you contribute
hours of unpaid time to
3
your community. Have you
discovered that serving in
this capacity is a bit more
xt challenging than
anticipated? This workshop
will focus on what you need
to know to be successful in
Date: this important position.
May 16th, 2019 You'll learn practical tips
that can make the
Time: difference between results
9:00 AM - 12:00 PM
and regrets.
Check-In starts at 8:30 AM
Virtual Log-in opens 10 minutes before
start time Learn More
Cost:
$65.00 Register
(Virtual workshop costs $50.00)
Address: Virtual attendance option
WSB & Associates available!
701 Xenia Ave #200
Minneapolis, MN 55416
Can't Make it in the Spring? Plan Ahead for These Summer
Workshops!
•;'2019 - Basics of Plannn .nd Zoni (Mankato)
June 18, 2019 - Economic Development Basics for Communities
(Minneapolis and Virtual option)
June 20, 2019 - Beyond the Basics of Planning and Zoning (Mankato)
Learn More & Register
4
About the Land Use Training and Educational Program
The goal of the Land Use training series is to ensure economic vitality, and
environmental and public health for all communities by engaging and informing a
diverse group of public, private and civic stakeholders regarding ongoing and
emerging land use issues.
From basic to advanced core content, to special and emerging topics,the Land Use
Training and Education Program is designed to provide an opportunity for anyone
who works in or is impacted by land use planning and zoning to engage in
conversations and collaborative learning that will drive toward equitable and
sustainable land use outcomes. Workshops include practical content, opportunities
for in-depth study, and hands-on application as well as handouts and reference
materials. Presenters have extensive backgrounds in their discipline areas.
LEARN MORE
Hurry an sign up for the Land Use courses that interests you!
Special Thanks to Our 2019 Sponsors!
WSB SourceweII
Formerly NJPA •
LTIERNEY
&IFS
educational events
Inspire. Inform.
0
5
GTS Educational Events 11380 Energy Lane,Ste.206,St.Paul,MN 55108
Unsubscribe ihultman@citvofoakparkheights.com
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6