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Home My WebLink About12-08-09 Council Packet CITY OF OAK PARK HEIGHTS TUESDAY, DECEMBER 8, 2009 CITY COUNCIL MEETING AGENDA 7:00 P.M. 7.00 p.m. I. Call to Order /Plehe of Allegiance /Aimroval of Agenda Estimated f 1311 e s 7:05 p.m. II. Department /Council Liaison Reports A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations E. Other I.,iaison /Staff Reports 7:10 p.m. III. Visitors /Public Comment Recycling Award (1) This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regilar agenda. ('lease limit Comments to 3 111inutes in length.) 7:10 p.m. IV. Consent Agenda (Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Minutes - -- December 1, 2009 (2) C. Approve Resolution for Renewal of 2010 Liquor, Tobacco, and Amusement Licenses (3) D. Jorgenson Construction Inc. 6 Payment for New City Hall Project (4) E. Additional Tree Clearance and 'Frimming in City Parks and Blvds -- 2009 (5) 7:15 p.m. V. Public flearin2s None 7:15 p.m. VI. Old Business A. City Mall facility Update B. Land Purchase from Stillwater Motors 7:30 p.m. VII. New Business A. Resolution Approving the 2010 Budget (6) B. Resolution Approving the 2010 'Fax Levy (7) C. St. Croix River Crossing Project — Appointment to Serve on WQMAC (8) D. Consider Amendments to CC 401.15 E — Fencing, Screening, and Landscaping (9) E. Resolution Ordering the Repair or Removal of Hazardous Conditions Located at 5480 Stagecoach `frail (I0) 8:00 P.M. IX. Adiournment Pagel of 44 This Page Is Left Intentionally Blanlk- Page 2 of 44 Oak Park Heights Request for Council Action Meeting Date December 8, 2009 Agenda Item Recvcliw Award Time Required 0 Agenda Placer }ent Visitors /Public Comment Originating Department /Requestor Admin istration /Jennifer .Pins.kz_..._._ Requester's Signature Action Requested Receive Information Background /,Iustflicat ion (Please indicate any previous action has been taken or if other public bodies have been advised), Page 3 of 44 il CITE' OF ®AID PARIS H F I C HT`S II II ll.11 l�li I III. II Ili I Ili II 111I.I .I11. I,I lip 111111.1 I i1.11, II II ill l; I", I I.., lI I. iF I "I Idl1l I I.11I Il.. II I�111. 11.111 1111111111 1,111A 111.11 0,111& 1 � lilt 1.1.1.1.4II.Ili�ll N.lil�ll l�II1.II1.1.1I III Ili 11.0,11,1.111, 111 III 111 X111611 1181611.III.LIIFIII111IIII. 141111111111111.111111111111 hill11e1111.1.111111111111�1i1l Illllli 1111i11i1I111i1i k 14168 Oak Park Boulevard No. ° P.O. 13ox 200'7 ° Oak flw'k Heights, MN 55082.2007 • Phone: 651/439 -4430 • Fax: 651/439 -0574 December 3, 2009 Laura 1=orcier 5410 O'Brien Avenue North Oak Park Heights, MN 55082 Dear Laura: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, they City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and /or smoke detector(s). Your residence was checked on Thursday, December 3, 2009 to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me at 439 -4439 at your convenience to arrange for delivery of the reward of your choice. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulatio sl 1 ~ ti` I i Je n ftffer Pinski - Administrative Secretary /Deputy Clerk I i III. LILIIIII I 111 1 I 111 . 1 l u11II .11111 1u111 II III 1111I111u 1111 II I II III I. 1111 .1111 II1 1111 11 111 III I I u 1l 111 IIII 11111111111111111 II IIL III III I.I UIIII II 111111 I. II�b 11 JI1b 11111111UII e11111111h 11.1I11J 1111111L1111111111111111111111111 II IIII11111111.111i 101 I II. 1n 111111IUil Tree City U. S .A. Page 4 of 44 IJI Oak Park ]-Heights Request for Council Action Meeting Date December 8, 2009 Agenda Item Avorove Citv Council Minutes --- December 1, 2009 Time Required 0 Agenda Placement Consent Originating Department /Requestor Administration /Jennifer Niski Requester's Signature Action Requested Approve I3ackground /Justification (Please: indicate any previous action has been taken or if other public bodies have been advised). Page 5 of 44 CITY OF OAK PARK HEIGHTS 7 :00 P.M. TUESDAY, DECEMBER 1, 2009 CITY COUNCIL. MEETING MINUTES I. Call to Order /Pledee of Allegiance /Amwoval of A genda: ida: `I he meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councihnembers Abrahamson, McComber, Runk, and Swenson. Staff present: Administrator Johnson, City Attorney Lid, City Engineer Long, City Planner Richards, Finance Director flolst, and Public Works Director Kegley. Absent: None. Councilmember MCCom seconded by Councilmember Swenson moved to approve the Agenda. Carried 5 -0. II. Department /Council Liaison Reports: A. Planninty Commission: City Planner Rielhards reported that the last -- - - - - -- -- -- - meeting was November 12 and the Planning Commission discussed design guidelines. He reported that the next meeting of the Planning Commission was scheduled for December 10 at 7:00 p.m. B. Perks Commission: Councihmmber McComber reported that the next Parks Commnission meeting was set for December 21 at 6:30 p.m. at City I la IL C. Cable Commission: Nothing to report. D. Water Management Or� /Middle St. Croix: Mayor Beaudet reported that the next meeting of the Middle St. Croix Water Management Organization was set for December 10, 2009, at 7:00 p.ni, at the Washington Conservation District Office. L. Other Liaison /Staff Reports: Mayor Beaudet reported that Breakfast with Santa was to be held at the Valley Ridge Mall on December 12 froze 9 :00 a.rn. until noon. He stated there will be crafts, and the breakfast donation is $5.00 for adults and $2.00 for children. III. Visitors /Public Comment: Administrative Secretary Pinski reported that Anthony and Gina Watry of 5616 Osgood Avenue North were chosen as the recycling award winners. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes -- November 10, 2009 Page 6 of 44 City Council Meeting Minutes December 1, 2009 Page 2 of 5 C. Approve Fiscal Year 2010 Budgets for Central St. Croix Valley Joint , Cable Commission D. Approve Selected Winter Rink Attendants for 2009 -2010 Season Councilnlcmbcr Swenson pulled Item D from the Consent Agenda. Councilmember McComber, seconded by Councilnlcmbcr Runk, moved to approve the remainder of the Consent agenda. Roll call vote taken. Carried 5 -0. Mayor I3eaudet, seconded by Councilmember Runk, moved to approve the selected winter rink attendants for the 2009 -2010 season. Carried 4 -0 -1, Swenson abstained. V. Public Hearings. A. "Truth in Taxation: Mayor I3eaudet reported that staff' began compiling the 2010 budget in June. He stated that problems at the State level have precipitated in the City not receiving state funds, and the budget preparation had to be started without any information on the market value of the homes in Oak Park Heights based on a new computer system at the County and changes in State law. f3caudet reported that the only guide they had when preparing the budget up to that point was the maximum levy allowed by state law. I le stated that residents were sent a property tax statement showing the increase at the maximum levy. I3eaudet reported that the City was not going to levy to the maximum. Ile reported that the council cut approximately $350,000 from the budget at their last budget workscssion resulting; in a negative tax increase. I3eaudet stated that since that workscssion, the City received information from the State which would result in a $41.00 tax increase from the City on a home valued at $200,000. 1--le also reported that the year- over -year levy increase, including the debt levy, was 3.5 percent. I3eaudet reported that the largest reason for the increase was that Xcel Emerg;y's property value went down seven percent. Ile stated that Xcel Energy pays approxin 60 cents out of every tax dollar the City levies. Finance Director Holst reviewed the budget process and presented the general fund revenue summary and the general fund expenditure summary. She reported that revenues decreased .60 percent from last year and expenditures decreased .60 percent from last year. Jiro Kremer of 5475 Oakgreen Place North questioned whether the taxes would decrease by 2.8 percent without the debt levy. Finance Director 1-lolst reported that the summaries did not include the debt levy. Holst confirmed and stated that the debt levy was approximately $502,000. Page 7 of 44 City Council Meeting Minutes December 1, 2009 Page 3 of 5 Finance Director Ilolst reported that residents received tax statements that indicated a large tax increase but that was before adjustments were made. Tom Huninghake, a resident at Sunnyside, questioned whether the statement lie received was accurate. Mayor Beaudet reported that the tax increase will be less than what the statements indicated. Curt Warren, owner of Action Rental, questioned if the tax rate would decrease for businesses as well. Mayor Beaudet confirmed it would. Syd Stephan, owner of the property at 5302 Stagecoach 'frail, stated that he objected to the 19.7 percent increase for the City of Oak Park Heights reflected on his statement. He stated that any tax increase was too much. Jim Wright of the VI -W stated lie had a membe rship meeting upcoming and wanted to know an accurate figure for his tax percentage increase for that meeting. Mayor Beaudet suggested Mr. Wright speak with f=inance Director Ilolst after the meeting for a more accurate figure. Jim Kremer came forward again and stated that the St. Paul Pioneer Press reported that the average tax increase in Minnesota was 3.5 percent. He requested that council look into cutting the budget further. Councilmember Abrahamson reported that before they received information from the County on tax values that day, the council was prepared to notify the public that taxes would not increase. Mayor Beaudet reported that there are hidden taxes in other cities such as streetlight fees and taxes on utilities that the City of Oak Park Heights does not have. Councilmember Swenson, seconded by Councilmember McCo3nber, moved to close the Public Hearing. Carried 5 -0. VI. Old Business: A. Proposed 2010 BudL)et and Tax Levies — Review and Discussion: Mayor Beaudet, seconded by Councilmember McComber moved to schedule a joint worksession with the Planning Commission for December 8 at 5:30 p.m. for one hour and a budget worksession for 6:30 p.m. Carried 5 -0. B. Citv Ball Facility Update: Randy Engel of Buetow and Associates reported that he received response to a price request to update lighting on the exterior of the new City Hall building. He stated that the contract had metal hay lights under the canopy and compact fluorescent lights on the overhang soffits. He reported that an upgrade to LLD lights under the Page 8 of 44 City Council Meeting Minutes December 1, 2009 Page 4 of 5 canopies would be $1,041, and the estimated based on his calculation than an upgrade to LED lights at the soffits would be $13,083. Engel stated that the LED lights would last 20 to 25 years without needing to be changed. Mayor Beaudet, seconded by Councilmember Swenson, moved to approve the LLD lighting under the canopy and the change for the LED lights around the perimeter of City Hall for $13,083. Carried 4 -1, MCComber opposed. Engel provided an update on the construction of the new City Hall. I-Ie reported that the project was in its seventh month of construction. He reported that anticipated competition of phase I was mid -May, and that please I1 would take approximately three months for completion. Mayor Beaudet directed staff to look into when a decision should be made on whether the election should be moved to another location in the event phase 11 was not completed in time for the primary election. City Administrator Johnson reported that a request for quotes was sent out for relocating seven light poles from the existing City Hall parking lot to parks with an alternate for installation of new lights at Oak Park Boulevard. Mayor Beaudet, seconded by Councilmenhber Swenson, moved to approve the base bid and to allow the council 60 days to decide between alternates 1 and 2 if acceptable to the contractor, with the relocation of the existing; lights and the installation of new lights to be completed the following year, and the City Administrator to execute the contract and the Mayor to sign. Mayor Beaudet, seconded by Councihnember Swenson, moved to amend that the funds for the work come from budgeted projects — outdoor storage. Carried 5 -0. Main motion carried 5-0. VII. New Business: A. Schedule Workshop with Planning Commission --- DesiRn Guidelines: This --- - - - - -- - agenda itenh was handled under Old Business Item A. VIII. Adiournment: Page 9 of 44 City Council Meeting Minutes December 1, 2009 Page 5 of 5 Councilmember McComber, seconded by Councilmember Abrahamson, moved to adjourn at 8:15 p.m. Carried 5 -0. Respectfully submitted, Approved as to Content and Form, .Jennifer Pinski David Beaudet Administrative Secretary /Deputy Clerk Mayor Page 10 of 44 Oak Park Heights Request for Council Action Meeting Date December 8, 2009 Agenda Item Title Approve Resolution for Renewal of 2010 Liquor, Tobacco, and Amusement Licenses Time Required Agenda Placement Consent Originating Department / Requestor Finance - Judv Holst, Deoutv Clerk /Finance Director Requester's Signature Action Requested Approve Resolution renewinv 2010 Liquor, Tobacco and Amusement Licenses Background/ Justification (Please indicate any previous action, financial implications including budget information and recommendations) . See Attached. Page 11 of 44 EXHIBIT A CITY OF OAK PARK HEIGHTS 2010 LICENSES Off -Sale Liquor Licenses LaPalao Companies LLC dba Liquor Time Oak Park Wine and Spirits LLC dba Oak Park Wine and Spirits Wal-Mart Stores, Inc. dba Wal -Mart Store #1861 On -Sale Liquor Licenses Applebee's Restaurants North LLC dba Applebee's Neighborhood Grill /Bar Blaz.in Wings Inc. dba Buffalo Wind Wings Grill & Bar Phil's Tara Hideaway Inc. dba Club Tara Hideaway RT Minneapolis Franchise, LLC., dba Ruby Tuesday Letru Inc:. dba Stillwater Bowl & Lounge Stillwater Eagles Aerie 94 dba Stillwater Eagles VFW 323 dba Greeder -hinds Comfort Post On -Sale: Sunday Liquor Licenses Applebee's Restaurants North LLC dba Applebee's Neighborhood Grill /Bar Blazin Wings Inc. dba Buffalo Wind Wings Grill. & Bar Phil's Tara Hideaway Inc. dba Club Tara Hideaway RT Minneapolis Franchise, LLC., dba Ruby Tuesday Letru Inc. dba Stillwater Bowl_ & Lounge Stillwater Eagles Aerie 94 dba Stillwater_ Eagles VFW 323 dba Greeder.- Hinds Comfort Post On -Sale Wine License Dailey Incorporated dba Carbones Pizza Chipotle Mexican Grill of Colorado, LLC dba Chipotle Mexican Grill St. Croix Boat & Packet Co. dba Grand Grill & Pizzeria On-Sale Non- lntoxicati_ng Liquor License Dailey Incorporated dba Carbones Pizza Chipotle Mexican Grill of Colorado, LLC dba Chipotle Mexican Grill St. Croix Boat & Packet Co. dba Grand Grill & Piz Sky Ventures LLC dba Pizza Hut 4013822 Page 12 of 44 City of Oak Park Heights 2009 Licenses Page 2 Off -Sale Non- Tntoxicating Liquor. License LaPalao Companies LLC dba Liquor Time Oak Dark Wine and Spirits LLC dba Oak Park Wine and Spirits Speedway Supe.rAmerica LLC dba Supe.rAme.rica #4549 Wal -Mart Stores Inc. dba Wal. -Mart Supercenter #1861 Amusement Licenses Letru Inc. dba Stillwater Bowl & Lounge American Amusement Arcades for Stillwater Eagles Aerie #94 Tobacco Licenses Holiday StaLionstore I1237 Croix Oil. dba Croix Convenience Oak Park Heights LaPalao Companies LLC dba Liquor Time Oak Park Wine and Spirits LLC dba Oak Park Wine and Spirits Speedway Superamerica 44549 Walgreens 1306916 Wal-Mart Stores, :Inc. dba Wal -Mari. Store 13:7.861. Bingo Licenses Stillwater Eagles Aerie 94 dba Still water Eagles Page 13 of 44 CITY OF OAK PARK HEIGHTS RESOLUTION 09--12-43 A RESOLUTION APPROVING PROPOSED ANNUAL LIQUOR, 'TOBACCO, AND AMUSEMENT LICENSES WHEREAS, the City Council for the City of Oak Park Heights has received applications for the year 2010 liquor, tobacco, amusement, and bingo licenses from businesses located within the City limits. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Oak Park Heights that the following Licenses (See Exhibit A) are hereby approved. Passed by the City Council of Oak Park Heights this 8th day of December, 2009. David Beaudet Mayor Attest: Eric A. Johnson City Administrator Page 14 of 44 f.J ®alp Park Heights Request for Council Action Meeting Date December S, 2009 Agenda Item Title Jorgenson Construction Inc. 6th Pavmcnt for New Citv Hall Proiect Agenda Placement Consent Originating Department /Requestor Finance - Judv Holst, Deputy Clerk/ Finance Director Rcqucstcr's Signature Action Requested Approve 6th pavment request to Jorgenson Construction Inc. for the new City Hall Proiect Background /Justification (Please indicate any previous action, financial implications including budget information and recommendations). See attached memo and pay request. Page 15 of 44 • •� a i Y .�= Y Mew.® rY. To: Mayor and Council From: Judy Holst, Depute Clerk /Finance Director Date: December 4, 2009 Re: New City Hall Project Please accept for the December 8th Council meeting agenda the attached request for payment to Jorgenson Construction Inc. in the amount of $823,935.00 for the Oak Park Heights City hall project. The payment has been approved by the architeet, administration and reviewed by the Finance Department. The project is 40% complete. The Finance Department recommends approval of this payment upon receipt of the lien waiver. Thank You Page 16 of 44 APPLICATION AND CERTIFICATE FOR PAYMENT (AIA DOCUMENT G702) OUST: CI'T'Y OF OAK PARK HEIGHTS JOB! OAK PARK HEIGHTS CITY HALL APPLICATION N0: 6 Page: 1 14168 OAK PARK BLVD NORTH 14168 OAK PARK BLVD NORTH PERIOD ENDING : 11/30/09 OAK PARK HEIGHTS, MN 55002 OAK PARK HEIGHTS, MN 55082 FROM: JORGENSON CONSTRUCTION INC. ARCHITECT :BUETOW & ASSOCIATES CONTRACT NO: 9255 EAST RIVER ROAD NW 2345 RICE STREET, SUITE 210 CONTRACT DATE: 04/15/09 COON RAPIDS, MN 55433 -5722 ROSEVILLE MN 55113 JOB DESCRIPTION: GENERAL CONSTRUCTION OF CITY HALL ----------------------------------------- I ------------- CHANGE ORDERS ------------------------- ---------------------------- I ADDITIONS I DEDUCTIONS ORIGINAL CONTRACT AMOUNT ............................. $ 6,358,500.00 I TOTAL CHANGE ORDER AMOUNT ............................ $ 37,435.00 I PREVIOUS TOTAL I 37,435.00 I .00 TOTAL CONTRACT INCLUDING CHANGE ORDERS ............... $ 6,395,935.00 I----------------------- --- ------ ---------------- - - - - -i I - - - -- CURRENT - - - -- I I i AMOUNT COMPLETED & STORED TO DATE— .............. $ 2,578,900.00 I __..____ _______ __..___ - -_i I I RETAINAGE - 5.00% OF WORK COMPLETED............ $ 128,945.00 I Number Date I I I 5.00% OF STORED MATERIAL I __ _________ __ _______ ___I I I COMPLETED TO DATE LESS RETAINAGE..................... $ 2,449,955.00 I ! ! I I [ I I PREVIOUS AMOUNT BILLED ............................... $ 1,626,020.00 CURRENT AMOUNT DUE. ... ................. I ...... I ..... $ 823,935.00 I I I I BALANCE TO FINISH, INCLUDING RETAINAGE ............... $ 3,945,980.00 I I i I I ---------------------------------- --------------- - - - - -I I TOTALS TO DATE I 37,435.00 1 .00 I I-------------------------------------- --- -------- --- - -I I NET AMOUNT I 37,935.00 I The undersigned Contractor certifies that to the best of State of: Minnesota County of: Anoka the Contractor's knowledge, information and belief the subs ibdd sworn to before me this•/�`(Lt day work covered by the Application for Payment has been com- of % � W _. 2009. pleted in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for Notary Public: / ;•f��,7 which previous Certificates for Payment were issued and ! payments received from the Owner, and that current payment My Commission expires: January 31,.:2019:. _;.;,:.:5'�;C'•y "UUdvrtn 'u el'da39'? shown herein is now due. v " ti! __..... CONTRACTOR: JOR SON CONSTRUCTION INC. y �� ;, (i.F� ii::,r��LluirasJ3r3 31 ,2010 BY: I f .S!_. DA' T'Ts;.- � �._..�_...'; 1 s'::'s.: , . -- --- � --- ------------------------------ -------------------- -------------- ------------ - -- ------- - - - - -- �__' ARCHITECT RTIFI TE FOR PAYMENT AMOUNT CERTIFI ED ............................. $ f ` .. 3`d -- In accordance with the Contract Documents, based on on -site (Attach explanation if amount certified differs from the amount observations and the data comprising the above application, applied for) the Architect certifies to the Owner that to the best of the 2 r Architect's knowledge, information and belief the Work has ARCHITECT: i3ocmW progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor By: _�4 { / J - _ Date: is entitled to payment of the AMOUNT CERTIFIED. This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and accep- tance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. Page 17 of 44 Job Number: 4770 OAK PARK HEIGHTS CITY FALL Application No.: 6 Period From, 11/01/09 Page Number 2 Project 0 : Invoice Number : 16474 Thru: 11/30/09 ----------------- "------------------------------------------------------------------------------------- .--------------------------- --- -WORK COMPLETED - - -- COMPLETED ITEM SCHEDULED PREVIOUS THIS STORED AND STORED BALANCE NUMBER DESCRIPTION OF WORK VALUE APPLICATION PERIOD MATERIALS TO DATE $ TO FINISH RETAINAGE O1 BONDS /INSURANCE /LICENSE /NPDES 68,000.00 68,000.00 .OD .00 68,000.00 100 .00 3,400.00 02 MOBILIZATION 51000.00 51000.00 .00 .00 5,000.00 100 .00 250.00 03 SURVEYING 10,500.00 4,140.00 900.00 .00 5,040.00 48 5,460.00 252.00 04 SUPERVISION 125,000.00 50,000.O0 10,000.00 .00 60,000.00 48 65,000.00 3,000.00 05 CONSTRUCTION DUMPSTERS 18,000.00 1,750.00 500.00 .00 2,250.00 13 15,750.00 112,50 06 CONSTRUCTION CLEANUP 5,50D.00 750.00 250.00 .00 1 18 4,500.00 50.00 07 FINAL CLEANING 6,500.00 .00 .00 .00 .00 0 6 .00 08 SAFETY 6,000.00 1,875.00 375.00 100 2,250.00 38 3,750.00 112.50 09 CONSTRUCTION SIGNAGE 2,500.00 1,500.00 .00 .00 1,500.00 60 1,000.00 75.00 10 CONSTRUCTION /MODILE PHONES 3,000.00 925.00 185.00 .00 1,110.00 37 1,890.00 55.50 11 CONSTRUCTION /STORAGE TRAILERS 4,500.00 1,400.00 280.00 .00 1,680.00 37 2, 820. DO 84.60 12 CONSTRUCTION TOILET 4 1,250.00 250.00 .00 1,500.00 38 2,500.00 75.00 13 CONSTRUCTION FENCE 15,000.00 9,000.00 .00 .00 9,000.00 60 6,000.00 450.00 14 TOOi,S /FASTENERS /EQUIPMENT 31500100 11000.00 250.00 .00 1,250.00 36 2,250.00 62.50 15 RENTAL EQUIPMENT 5,000.00 500.00 500.00 .00 1,000.00 20 4,000.00 50.00 16 TEMPORARY ENCLOSURES 4,000.00 .00 11500.00 100 1,500.00 38 2,500.00 75.00 17 TEMPORARY ELECTRIC 6,000.00 1,8'15.00 375.00 .00 2,250.00 38 3,750.00 112.50 18 TEMPORARY HEAT 38,000.00 .00 2,500.00 .00 2,500.00 7 35,500.00 125.00 19 STREET CLEANING /SNOW REMOVAL 31500.00 11000.00 250.00 .00 1,250.00 36 2,250.00 62.50 20 SELECTIVE DEMOLITION 15,000.00 .00 .00 .00 .00 0 15,000.00 .00 21 SITE CLEAR /EXC /DRNTILE /EROSION 190,815.00 130,551.00 21,320.00 .00 151,871.00 80 38,944.00 7,593.55 22 CONTROL /SITE. UTIL. /AGG BASE .00 .00 .00 .00 .00 0 .00 .00 23 ASPHALT PAVING/ STRIP]E: /W33L STOP 73,802.00 .00 2,000.00 .00 2,000.00 3 71,802.00 100.00 24 CURB & GUTTER 23,607.00 .00 .00 .00 .00 0 23.607.00 .00 25 EXTERIOR SIGNS 2,701.00 .00 .00 .00 .00 0 2,701.00 .00 26 RETAINING WALL 47,225.00 .00 47,225,00 .00 47,225.00 100 .00 2,361.25 27 IRRIGATION - 6,920.00 .00 .00 .00 .00 0 6,920.00 .00 28 LANDSCAPING 35,800.00 .00 .00 00 .DO 0 35,800.00 .00 29 PLASTIC FENCES /GATES 43,682.00 .DO 00 .00 .00 0 43,682.00 .00 30 CONCRETF. /MASONRY REINFORCEMENT 36,023.00 36,023.00 .00 100 36,023.00 100 .00 1,801.15 31 CONCRETE FOOTINGS 39,341.00 39,341.00 .00 .00 39,341.00 100 .00 3,967 .05 32 CONCRETE FOUNDATIONS 164,752.00 157,794.00 6,958.00 .00 164,752.00 100 .00 8,237.60 33 CONCRETE FLOORS /TOPPINGS 83,862.00 41,750.00 27,633.00 .00 69,383.00 03 14,479.00 3,469.15 34 CONCRETE - SITE 27,709.00 .00 .00 .00 .00 0 27,709.00 .00 35 PRECAST PLANK 105,520.00 105,520.00 .00 .00 105,520.00 100 .00 51276.00 36 MASONRY /GLASS MASON /CAST STONE 747,137.00 279,040.00 227,603.00 00 506,643.OD 68 240,494.00 25,332.15 37 STEEL JOIST /DECK /MISC- MATERIAL 178,750.00 120,891.00 .00 .00 120,891.00 68 57,859.00 6,044.55 38 STEEL JOIST /DECK /MISC - ERECTION 59,000.00 48,610.00 .00 .00 48,610.00 02 10,390.00 2,430.50 39 ROUGH CARPENTRY /SHEATHING 55,000.00 100 10,000.00 .00 10,000.00 18 45,000.00 500.00 40 CASEWORK /SOLID SURFACE /FRY -M 95,868.00 .DO .DO .00 .00 0 95,868.00 .00 41 CASEWORK /SOLID SURFACE /FRP -L 24,000.00 .00 .00 .00 .00 0 24,000.00 .00 42 FLUID APPLIED VAPOR BARRIER 23,340.00 23,340.00 .00 .00 23,340.00 100 .00 1,167.00 43 WATERPROOFING 25,260.00 24,171.00 11089.00 .00 25.260.00 100 .00 1.263.00 44 SPRAYED INSULATION 15,200.00 9,500.00 .00 .00 9,500.00 63 5,700.00 475.00 45 METAL ROOF PANELS /NAIL. INSUL. 155,057.00 .00 40,251.00 100 40,251.00 24 124,806.00 2,012.55 46 BUILT -UP ROOF /SHEET MTL FLASH 108,813.00 .00 .00 .00 .00 0 1081813.00 .00 47 k'IRESTOPPING 4,400.00 .OD .00 .00 .00 0 4,400.00 .00 48 JOINT SEALANTS 15,100.00 .00 3,924.00 .00 3,924.00 26 11,176.00 196.20 49 11M FRMS /DRS /WOOD DRS /HDW -M 113,750.60 21,300,00 .00 .00 21,300.00 19 92,450.00 11065.00 50 HM FRMS /DRS /WOOD DRS /HDW -L 39,125.00 500.00 500.00 .00 1,000.00 3 38,125.00 50.00 51 ACCESS DOORS & FRAMES 1 .00 .00 .00 .00 0 1 .00 52 COILING WOOD DOOR 9,984,00 .00 .DO .00 .00 0 9,984.00 .00 53 SECTIONAL DOORS 23,216.00 .00 DO .00 .00 0 23,218.00 .00 54 WOOD WINDOWS 59,500.00 DO .00 .00 .OD 0 59,500.00 .00 55 ALUM CRTNWALL /WNDWS /SKYLTS /GLZ 284,466.00 3,000.00 .OD .00 3,000.00 1 281,466.00 150.00 56 AUTO DOOR OPERATORS 3,345.00 .DO .00 .00 .00 0 3,345-00 e 18 of4 00 job Number: 4770 OAK PARK HEIGHTS CITY MALL Application No.: 6 Period From: 11/01/09 Page Number 3 "roject # : Invoice Number : 16474 Thru: 11/30/09 ---------- ----- --- --------------------------------------------- -- ------- ---- --- ------ --- ---- -- ---------- -- --- ----- -- --....__.. ---- ____ - -- -WORK COMPLETED ---- COMPLETED ITEM SCHEDULED PREVIOUS THIS STORED AND STORED BALANCE NUMBER DESCRIPTION OF WORK VALUE APPLICATION PERIOD MATERIALS TO DATE TO FINISH RETAINAGE 57 GYPSUM DRYWALL /PLASTERING 177,537.00 .00 40,812.00 .00 40,812.00 23 136,725.00 2,040.60 58 CERAMIC TILE 16,200.00 .DO .00 .00 .00 0 16,200.00 .00 59 ACOUSTICAL & WOOD CEILINGS 52,670.00 .00 .00 .DO .00 0 52,670.00 .00 60 RESILIENT FLOORING /CARPET 77,995.00 .00 .00 .00 .00 0 77,995.00 .00 61 PAINTING /STAINING /WALLCOVERING 66,250.00 .00 .00 .DO .DO 0 66,250.00 .00 62 FABRIC WRAPPED] PANELS 7,665.00 .00 .00 .00 .00 0 7,665.00 .00 63 VISUAL DISPLAY SURFACES 7,000.00 .00 .00 .00 .00 0 7 .DO 64 SIGNAGE 6,162.00 .00 .DO .00 .00 0 6,162.00 .00 65 TOILET COMPARTMENTS 2,831.00 .00 .00 .00 .00 0 2,031.00 .00 66 WALL /CORNER GUARDS 11000.00 .DO ,00 .00 .DO 0 11000.00 .00 67 TOILET ACCESSORIES 10,517.00 .00 .00 .00 .00 0 10,517.00 .00 68 FIRE EXTINGUISHERS 3,704.00 .DO .00 .OD .00 0 3,704.00 .00 69 METAL LOCKERS 2,850.00 .00 .00 .00 .00 0 2 .DO 70 POSTAL SPECIALTIES 1,214.00 .DO .DO .00 .00 0 1,214.00 .00 71 STORAGE ASSEMBLIES 18,066.00 .00 .00 .00 .00 D 18,066,00 .00 72 EXTERIOR SUN CONTROL DEVICES 12,500.00 OD .00 .00 .00 0 12,500.00 .00 73 CANOPIES 12,500.00 .00 .00 .00 .DO 0 12,500.00 .00 74 FLAGPOLES 2,200.00 .00 .00 .00 .00 0 2,200.00 .00 75 PROJECTION SCREENS 2,815.00 .00 .fl0 .00 .00 0 21815.00 .00 76 DETENTION EQUIPMENT 26,667.00 ,00 .00 .DO .00 0 26,667.00 .00 77 EXHIBIT EQUIPMENT 61000.00 .00 .00 .00 ,OD 0 6,000.00 .00 70 WALL & CORNER PADS 5,885.00 .00 .00 .00 .00 0 51885.00 ,4D 79 HORIZONTAL LOUVER BLINDS 4,000.00 ,OD .00 .00 .00 D 4,000,00 .00 80 ENTRANCE FLOOR GRILLES 3,$50.00 .00 500.00 .00 500.00 13 3,350.00 25.00 81 HYDRAULIC ELEVATORS 54,899.00 3,500.00 .00 .00 3,500.00 6 51,399,00 175.00 62 MECHANICAL- PLUMBING & PIPING 603,000.00 51,700.00 104,550.00 .00 156,250.00 26 446,750.00 7,612.50 83 MECHANICAL -HVAC -TEMP CONTROLS 405,000.00 118,674.00 63,167.00 .00 182,441.00 45 222,559.00 9,122.05 84 GEOTHERMAL GROUND LOOP 185,500.00 .00 51,317.00 .00 51,317.00 28 134,3,83.00 2,565.85 85 FIRE PROTECTION 56,532.00 4,500.00 19,000.00 .00 23,500.00 42 33,032.00 1,175.00 86 ELECTRICAL- GENERAL CONDITIONS 72,000.00 59,500.00 2,500.00 .00 62,000.00 86 10,000.00 31100.00 87 ELECTRICAL - FIXTURES & LAMPS 255,000.00 .00 19,000.00 .DO 10,000.00 4 245,000.00 500.00 88 ELECTRICAL -GEAR & FUSES 77,000.00 51000.00 .00 .00 5 6 72,000.00 250.00 89 ELECTRICAL- EMERGENCY GENERATOR 87,300.00 100 86,500.00 .00 86,500.00 99 800.00 4,325.00 90 ELECTRICAL - BRANCH CIRCUITS 358,860.00 217,500.00 40,000.00 .00 257,500.00 72 101,360.00 12,875.00 91 ELECTRICAL - LIGHTNING PROTECT. 10,000.00 .00 .00 .00 .OD 0 10,000.00 .OD 92 LOW VOLTAGE 171,006.00 .00 ,00 .OD .00 0 171.000.00 ,00 93 PROFIT /OVERHEAD 212,759.00 55,394.00 29,736.00 .00 85,130.00 40 127,629.00 4,256.50 CO # 1 MISC. CHANGES 37,435.00 4,536.00 12,000.00 .00 16,536.00 44 20,899.00 026.86 J o b T c t a 1 a 6395935.00 1711600.00 867,300.00 .00 2578900.00 40 3817035.00 128945.00 Page 19 of 44 This Page Is Left Intentionally Blank. Page 20 of 44 Oak Park Heights Request for Council Action Meeting Date: December 4. 2009 Time Required: i Minute Agenda Item Title: Additional Tree Clearance and Trimming_ in City Parks and Blvds— 200P Agenda Placement: Consent Agenda] Originating Department /Reque or �?ri0 n nson. Citv Administrator Requester's Signature Action Requested Authorize a di t - O n al trimming_ and clearance work in an amount not to exceed s4.r,00.00 Background /Justification (Please indicate if any iDrevious action has been taken or if other Public bodies have advised): 12/4/09 FROM KATHY WIDIN: There are some trees to be removed and pruned in Brekke Park and trees to be pruned for clearance along several boulevard areas of the city. This work could be done during the month of Dec. using funds still remaining in the Contracted Services - Tree Removal and Pruning budget for 2009. This work is listed as follows: 1. Removal of 49 trees (mainly dead pine and spruce ave. dbh = 7 in., but some quite tall) from the Brekke Park pine plantation disk golf area. Removal of trees and debris, no stump grinding. 2. Clearance pruning of 14 ash and silver maple (ave. dbh = 15 in.) around parking lot in Brekke Park (clearance above parking lot 16 ft., neighboring fences 8 ft.) 3. clearance pruning of approx. 40 trees, mainly silver maple, some ash and linden (ave.dbh 15 in.) along a few boulevard areas and possibly north fenceline Brekke Park (16 ft. above roadway, 8 ft. above fences) I anticipate that this work will cost approximately $4,000. There are $7,500 in funds still remaining in the 2009 budget for tree work which could be used. Page 21 of 44 This I'age Is Left Intentionally Flank. Page 22 of 44 ¢ I, imp a . fr Oak Park Heights Request for Council Action Meeting Date December 8, 2009 Agenda Item Title Resolution Am)rovinv the 2010 Budget Time Required 10 Minutes Agenda Placement New Business Originating Department / Requester Finance -Judy Hoist, Deputy Clerk /Finance Director , l Requester's Signature Action Requested Approve Resolution for 2010 Budget Background /Justification (Please indicate any previous action, financial implications including budget information and recommendations). Since the September 15 11, Preliminary Budget was certified to Washington County Several changes to the Preliminary Budget were discussed at the October 13, 2009 budget work session and new information was received on the Utility Valuation Transition Aid; which resulted in recertification of our levy limit. I have incorporated the following changes into the 2010 budget: Revenue Adiustments 1. Decrease General Property Taxes $491,132 which reflects revenue and expenditure adjustments. 2. Increase Police Aid $5,000 due to updated information. 3. Increase Intergovernmental Revenue $ 102,947 for the UVTA Aid. 4. Increase Undesignated Fund Balance $ 193,635 At this time a .6% ($23,329) decrease over the 2009 budget is proposed for the 2010 General Fund revenue budget. Ext)enditure Adiustments 1. Decrease Administration- Travel, Conference, Schools $ 10,800, reflects updated information. 2. Decrease Insurance, Employee Hospital, Life, Dental $24,500, reflects updated information. 3. Decrease Building Inspections -Fire Inspection Services $1,800, reflects i / 2, estimated revenue for fire inspections paid to Bayport. 4. Increase Building Inspections- Travel, Conference, Schools $ 1,000, reflects updated information. 5. Increase Tree Removal -Other Contractual Services $21,000 for emerald ash borer management plan. 6. Decrease transfers to Budgeted Projects Fund $158,000. Sealcoat/ Crack Seal decrease $100,000 Brekke Park Playground Equipment decrease $45,000 Trail Maintenance decrease $13,000 Page 23 of 44 At this time a .6% ($23,257) decrease over the 2009 budget is proposed for the General Fund expenditure budget. The 2010 adjusted proposed budget amount is $3,988,933. In order to have an estimated zero percent increase in tax impact, the expenditure budget would need to be reduced by $166,500. If cuts totaling $166,500 are made to the expenditure budget the 2010 expenditure budget would be $3,822,433. This would be a 4.7% ($189,757) decrease over the 2009 General Fund budget. Proposed 2010 Summary Budgets for the General Fund and Utility Funds are attached. One copy of the detailed Proposed Budget is available for review. Page 24 of 44 RESOLUTION 09 -12 -41 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE 2410 BUDGET WHEREAS, the City Staff has prepared and submitted to the City Council the proposed budget for calendar year 2010; and, WHEREAS, the City Council for the City of Oak Park Heights has determined that the proposed budget as submitted by the City Staff is in the best interests of the citizens of the City of Oak Park Heights. NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Oak Park Heights: That the 2010 budget is hereby approved as presented by the City Finance Director in the total General Fund amount of $3,988,933. Passed by the City Council for the City of Oak Park Heights this 8th day of December 2009. David Beaudet, Mayor Attest: Eric A. Johnson Administrator Page 25 of 44 2010 PRELIMINARY GENERAL FUND REVENUE BUDGET SUMMARY 1109 -7109 2007 2008 CUR YTD 2049 2010 FUND ACT UAL ACTUAL ACTUAL BUDGET REQUESTED COMMENTS TAXES $2,768,796 $3,312,432 $1,727,836 $3,319,365 $3,224,964 -2.8% Increase SPECIAL ASSESSMENTS 50 $500 $486 $0 $0 0.0% Increase BUSINESS LICENSES - PERMITS $36,898 $31,640 $4,608 $30,265 $31,650 4.6% Increase NONBUSINESS LICENSES - PERMITS $118,923 $171,398 $64,467 $92,875 $50,000 -46.2% Decrease FINES & FORFEITS $66,189 $63,474 $35,121 $70,500 567,700 -4.0% Decrease INTERGOVERNMENTAL REVENUES $107,528 $100,516 $92,931 $259,890 $185,987 -28.4% Decrease CHARGES FOR SERVICES $132,557 $75,997 $35,096 $70,400 $72,420 2.9% Increase MISC. REVENUES $194,942 $288,484 $92,349 $168,970 $162,580 -3.8% Decrease UNDESIGNATED FUND BALANCE 30 30 $0 $0 $193,635 100.0% Increase TOTAL GENERAL FUND REVENUE SUMMARY $3,425,833 $4,044,441 $2,052,894 $4,012,265 $3,988,935 -0.6% Decrease v v m N O) O_ A A 2010 PRELIMINARY GENERAL FUND EXPENDITURE BUDGET SUMMARY 1109 -7109 2007 2008 CUR YTD 2009 2010 FUND ACTUAL ACTUAL. ACTUAL BUDGET REQUESTED COMMENTS GENERAL MANAGEMENT & BUILDING $77,827 $80,360 $41,681 $93,690 $102,985 9.9% Increase MAYOR & COUNCIL $73,384 $82,579 $48,614 599,880 $93,130 - 6.8% Decrease LEGAL $26,093 $17,070 S7,587 $30,000 $29,700 -1.0% Decrease ELECTIONS $3,571 $8,081 $943 $940 $4,790 409.6% Increase CITY ADMINISTRATOR $205,810 $235,027 $138,652 $255,145 $249,135 -2.4% Decrease PLANNING & ZONING $23,499 523,477 $19,162 $31,650 $35,640 12.6% Increase FINANCE $206,429 $224,653 $134,175 $241 $308,275 27.6% Increase COMPUTER $15,626 $17,532 513,461 $23.000 $22,900 - 0.4% Decrease AUDIT $22,238 $16,419 $14,239 $21 $21,250 -12% Decrease INSURANCE $309,540 5335,214 $157,448 $331,690 $383,860 15.7% Increase ASSESSING $19,032 $20,503 $21,169 $21.300 $21,900 2.8% Increase ENGINEERING $19,192 $11,008 $19,980 $27,000 $26,730 - 1.0% Decrease POLICE $939,975 51,026,170 $591,392 $1,083,500 $1,405,450 2.0% Increase FIRE PROTECTION $127,539 $134,995 S73,736 $146,310 $150,600 2.9% Increase BUILDING INSPECTIONS $116,821 $121,387 $71,002 $132,895 $131,975 - 0.7% Decrease CIVIL DEFENSE $980 51,303 $44 $5,100 $5,050 -1.0% Decrease ANIMAL CONTROL $1,040 $1,195 $147 $1,650 $1,635 -0.9% Decrease PUBLIC WORKS - STREET MAINTENANCE $49,060 $53,388 $23,573 $63,465 $61,570 - 3.0 ° /a Decrease PUBLIC WORKS -SNOW REMOVAL $106,617 S131,297 $43,832 $117,000 $122,750 4.9% Increase PUBLIC WORKS - STREET LIGHTING 514,749 $59,653 $31,081 $64,600 $68,000 5.3% Increase ARBORIST $11,571 $16,212 $5,316 $15,355 $15,201 - 1.0% Decrease SANITATION & WASTE S76,800 $176,215 $93,132 $196,050 $191,050 -2.6% Decrease TREE REMOVAL $10,793 $29,423 $7,002 $25,400 $45,750 83.0% increase PARKS S137,427 $143,656 $68,765 $181,280 $174,857 -3.5% Decrease COUNCIL CONTINGENCY SO $3,335 $2 $10,400 $9,900 -1.0% Decrease TRANSFERS OUT $617,000 $982,000 $396,300 $792,600 $604,850 -23.7% Decrease v v N TOTAL GENERAL. FUND EXPENDITURE SUMMARY $3,212,513 $3,952,152 $2,024,535 $4,012,190 $3,988,933 -0.6% Decrease 0 � INCREASE /(DECREASE) REVENUES OVER EXPENDITURES $213,220 $92,289 $28,359 $75 $3 This Page Is Lett Intentionally Blank. F 3 � Page 28 of 44 12 Oak Park Heights Request for Council action Meeting Date December 8,2009 Agenda Item Title Resolution Am)rovinv the 2010 Tax Levv Time Required 10 Minutes Agenda Placement New Business Originating Department/ Requester Finance -Judy Holst, Deputy Clerk/Finance Director Requester's Signature Action Requested Aptarove Resolution for 2010 Tax Levies Background /Justification (Please indicate any previous action, financial implications including budget information and recommendations). The adjusted proposed General Fund Tax Levy for 2010 is $3,287,464. This represents a .3% decrease over the 2009 tax levy. The General Obligation Debt Levies for 2010 are: 2008 G O Capital Improvement Bonds - $380,000. 2009 G O Capital Improvement Bonds - $122,000. The combined General Fund and General Obligation Debt Levy is $3,789,464. This represents a 3.6% increase in total levy over the 2009 total tax levy. A copy of the Resolution for the 2010 General Fund Tax Levy in the amount of $3,287,464, the General Obligation Debt Levies in the amount of $502,000 is attached. Page 29 of 44 RESOLUTION 09 -12 -42 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE 2010 GENERAL FUND LEVY,THE BONDED INDEBTEDNESS LEVY FOR GENERAL OBLIGATION CAPITAL IMPROVEMENT BONDS OF 2008, AND THE BONDED INDEBTEDNESS LEVY FOR GENERAL OBLIGATION CAPITAL IMPROVEMENT BONDS OF 2009 WHEREAS, the City Staff has prepared and submitted to the City Council the proposed general fund levy for calendar year 2010; and, WHEREAS, the City Council for the City of Oak Park Heights has determined that the proposed general fund levy as submitted by the City Staff is in the best interests of the citizens of the City of Oak Park Heights. NOW, THEREFORE, BE IT RESOLVED bythe City Council forthe City of Oak Park Heights: 1. That the City Administrator is hereby authorized and directed to certify to the Washington County Tax Accounting and Research Department the General Fund levy for the City of Oak Park Heights for calendar year 2010 in the amount of $3,287,404.00. 2. That the City Administrator is also authorized and directed to certify to the Washington County Tax Accounting and Research Department the Bonded Indebtedness levy for General Obligation Capital Improvement Bonds of 2008 in the amount of $380,000.00 to be collected in calendar year 2010. 3. That the City Administrator is also authorized and directed to certify to the Washington County Tax Accounting and Research Department the Bonded Indebtedness levy for General Obligation Capital Improvements Bonds of 2009 in the amount of $122,000.00 to collected in calendar year 2010. Passed by the City Council for the City of Oak Park Heights this 8th day of December 2009. David Beaudet, Mayor Attest: Eric A. Johnson Administrator Page 30 of 44 Oak Park. Heights Request for Council Action Meeting Date: December 8th. 2oo9 Time Required: -r; Minutes Agenda Item Title: St. Croix Rive Crossing Proiect — Ani)ointment to Serve on WOMAC g A enda Placement: Newluin''ss " Originating Department/ e r Eric Johnson.. City Administrator Requester's Signature Action Requested S,� Belo'w tia ound /Justification. (Please indicate if anv previous action has been taken or if other public bodies have advised): r f 1 MNDOT has sent the City a communication indicating that it is seeking a representative from the City to serve on Water Quatity Management Advisory Committee (WQMAC). See enclosed. Page 31 of 44 �O _1\NiSEgOTg2O Minnesota Department of Transportation Transportation Building o 395 John Ireland Sou4evard OPZTFL! Q Saint Paul, Minnesota 55155 -1899 November 16, 2009 St. Croix River Crossing Project — Inter- agency Coordination — Water Quality Management Advisory Committee (WQMAC) invitation As you are aware, Stakeholders, Mn/DO'r, WisDOT and FHWA have been developing the St. Croix River Crossing Project. Project status information can be found at htt / /www. dot. state .mn.us /metro /proiects /steroix/ . In June of 2006, the project's Supplemental Final Environmental Impact Statement (SFIIS) was completed with the Record of Decision (ROD) signed by the FHWA in November of that same year. The SFEIS documented the new river crossing bridge location and type, the future use of the Lift Bridge, the roadway approach designs and a mitigation package to offset the impacts of the project. In June 2008, based on the passage of HF2800, Chapter 152, by the Minnesota legislature, Mn/DOT announced the project's revised construction funding dates. Construction funds for the Minnesota portion of the project are available July of 2013. Recently, under a new Recovery Act program, up to $1.5 billion was made available for the Secretary of Transportation to make grants on a competitive basis for capital investments in surface transportation infrastructure projects. The St. Croix River Crossing Project is a candidate for these funds. Selected projects are anticipated to be announced in January 2010. If the St. Croix River Crossing Project would receive these federal grant funds, the project may be let as early as Fall 2010. Under this accelerated schedule scenario, one of the next steps in the development of the St. Croix River Crossing Project is to prepare and submit applications for state and federal water- related permits. In order to effectively accomplish this, and address the multi- jursidictional concerns during the agency review process, Mn/DOT will develop and convene a subset of the Stakeholder Group called the Water Quality Management Advisory Committee (WQMAC), according to the Water Quality Memorandum of Understanding (MOU) developed for the project. An equal opportunity employer Page 32 of 44 Water Quality Management Advisory Committee Page 2 of 3 Since 2006, Mn/DOT has periodically convened informal groups of various water quality related agency staff during our preliminary efforts to develop materials relevant to permit applications. Recent wetland coordination meetings include: • May 4, 2009: Mn/DOT and Corps of Engineers • May 13, 2009: Mn/DOT and Technical Evaluation Panel {TEP} which includes Corps of Engineers, Board of Water and Soil Resources, MN Department of Natural Resources, and Washington Conservation District • July 16,2009: Mn/DOT and TEP • September 2, 2009: Mn/DOT invited the TEP, WisDOT, National Park Service, US Fish and Wildlife Service, City of Oak Park Heights, and City of Bayport It now is prudent to formalize coordination as the WQMAC. The need and purpose for this WQMAC is outlined in the MOU developed for the project. The MOU is an attachment to the project's SFEIS ROD, and can be found at httl3 : / /www. dot. state. mn.us /metro /t)roi ects /stero ixlpdfs/Memounder/ W ater %20 Qual ity %20MOU %203- 9- 06.pdf The role of the WQMAC will be to provide input, review, and comment on materials, information and requirements relevant to the project's permits that have a water quality component. The WQMAC is anticipated to be made up of representatives from state and federal agencies, and local entities such as watershed districts and municipalities; refer to page 3 of this letter for the invitation list. The WQMAC will work with the DOT's and other groups throughout this next phase of the project. You have been identified as a potential member of the WQMAC. We expect your participation will include attending up to 6 meetings over the next 12 months. The first meeting is anticipated to be held in Iate January or early February of 2010. At that meeting, a schedule for future meeting dates will be determined. Wes Saunders - Pearce in Mn/DOT's Office of Environmental Services will be the lead person coordinating this aspect of the project. Contact Wes at 651- 366 -3638 by December 18 if you are interested in serving on the WQMAC. Thank you for your continued involvement in this project. Sincerely, Todd Clarkowski St. Croix River Crossing Project Team Leader Page 33 of 44 Water Quality Management Advisory Committee Page 3 of 3 Water Quality Management Advisory Committee Invitation List cc: Craig Affeldt, Minnesota Pollution Control Agency WDOT: Mitch Berg, City of Bayport Jason Alcott Tamara Cameron, US Army Corps of Engineers Amber Blanchard Amy Carolan, Middle St. Croix WMO Joe Campbell Jim Erkel, Minnesota Center for Environ. Advocacy Bryce Fossand Larry Hansen, City of Stillwater Monti Hamri Dale Homuth, Minnesota Dept. of Natural Resources Katie Heinz ENOWOMM M tlyw1o= vp"aw Bruce Irish Theresa Johnson, Town of St. Joseph Bruce Johnson Karen Kill, Brown's Creek Watershed District Adam Josephson Virginia Laszewski, US Environ. Protection Agency Peter Leete Tom Lovejoy, Wisconsin Dept. of Natural Resources Joey Lundquist Jay Riggs, Washington Conservation District Mary McFarland Nick Rowse, US Fish and Wildlife Service Beth Neuendorf Chris Stein, National Park Service Jennie Ross Judy Sventek, Metropolitan Council Danilo Sosa Roger Wiebusch, US Coast Guard Sarnia Straumanis Nick Tiedeken Brett Troyer Terry Zoller WisDOT: Paul Conlin Dave Solberg - Troy Stapelmann File Page 34 of 44 Oak Park Heights Request for Council Action Meeting Date: December 8th . 2oo4 Time Required: , Minutes Agenda Item 1itle: Consider Aznendme t / to Cc 40 .1 s E -- Fencing. Screening and Landscaping Agenda Placement: New Bu ides5 Originating Department /Re fue Eli obnson. City Administrator Requester's Signature Action Requested See Be Backp-round /Justific Lion (Please indicate if any previous action has been taken or if other public bodies have advised): Please see the enclosed information from Scott Richards: 1. Memo dated 11/3/09 2. Proposed Ordinance incorporating Changes in CC 401.15 E.2. The Planning Commission did support the proposed changes and voted as such at its November 2009 meeting, the fallowing is an excerpt from the Planning Commission minutes (unapproved minutes): "Vice Chair Bye, seconded by Commissioner Powell, moved to recommend City Council adopt the amendments to the City Zoning Ordinance 401.15.E. as they relate to fencing, screening & landscaping as proposed within the November 3, 2009 NAC Planning Report. Carried 3 —0." Page 35 of 44 NORTHWEST ASSOCIATED CONSULTANTS, INC. ,,,,,,,, ,, ,, , , 4 Olson Memorial Highway, Susie 202, Golden Valley, MN 55422 IWeleplzone: 763.231.2555 Facsimile: 763.231.2561 plan ners(ulnacplanning.com MEMORANDUM TO, Eric Johnson FROM: Scott Richards DATE: November 3, 2009 RE: Oak Park Heights - Section 401.15.E, Fencing, Screening and Landscaping of the Zoning Ordinance FILE NO: 793.04 - 09.04 City staff: has discussed certain provisions related to the survey and neighbor permission requirements of the Fencing, Screening and Landscaping section of the Zoning Ordinance and decided to bring a potential Zoning Ordinance amendment to the Planning Commission. The Building Official has seen these two areas as being problematic over the years and many residents have complained that they are overly restrictive or expensive. A discussion of these two sections is as follows: Section 401.16.E.2, Application Requirements The first issue is related to the provision that requires a certificate of survey for all fences to be constructed up to or on a property line. The Building Official has indicated that the cost of a survey can sometimes be more than the installation of a fence. The ordinance amendment that follows would require a certificate of survey or establishment of the corner property stakes by a licensed and registered Minnesota surveyor. Written confirmation of finding the corner stakes would be required of the surveyor. The draft language is as follows: 2. Application Requirements. Each application for a permit under this section shall be submitted to the Zoning Administrator on forms provided by the City. Each such application shall include a site plan drawn to scale showing the location of house(s), garage(s), and other improvements on the lot and the location of the fencing to be erected, altered or relocated. A certificate of survey shall be required for all fences (including hedges and plantings) to be constructed up to or on the property line, unless o9ni- er-- property stakes_ on the affected aLop trty_ lime z are first located and narked by _ a_. _. liccense�� _.andregistere i Minne sota surveyo an d such surveyor provide a et C to life Cit citing that` ' hev have located such o ooeii ! stakes. = �y..��,��rs ;� � #�� }r�la�l°ty Page 36 of 44 Section 401.15.E.4.c Specific Fence Standards A provision was added to this section about 15 years ago requiring written permission of owners of adjoining lots or parcels for fences between four and six feet in height. The Building Official has also noted this as prohibitive when the property owner that wants a taller fence for screening cannot install it because he or she does not get along with the adjoining neighbor. Many cities allow fences on the property line, up to six feet in height, without prior neighbor approval. The draft language is as follows: G. Fences or walls on or within three feet or less from a common property line between two adjoining lots or parcels not owned by the same person, firm or corporation shall not exceed fur (4) (G) feet in height. un"'es,S1 gl -eed in wdting .byr..fhe e,s,i .,.o ....said adjo>1 :3n? g ...lotc£ cx-..pw o.e�s....... €i:'�..s�#�; Cences or walls not ��, :�� <�;�- �f�..� >�� (�? 3`��, i= ?�ci q�,t shall be permitted except as .. prohibited in sub - paragraphs b. and d. hereof. The Planning Commission is asked to review these two Zoning Ordinance amendments and provide a recommendation. A public hearing was scheduled to allow the Planning Commission to move a recommendation forward if they felt the text changes were warranted. A copy of the existing language in Section 401.15.E is found as an attachment for your reference. 2 Page 37 of 44 ORDINANCE NO. 2009 - CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA AN ORDINANCE AMENDING SECTION 401.15.E (FENCING, SCREENING, AND LANDSCAPING) OF THE OAK PARK HEIGHTS ZONING ORDINANCE TO REVISE THE REQUIREMENTS FOR CERTIFICATE OF SURVEY AND PROPERTY OWNERS PERMISSION FOR INSTALLATION OF FENCES OR WALLS THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS, MINNESOTA ORDAINS: SECTION 1. Section 401.15.E.2, Fencing, Screening and Landscaping of the Zoning Ordinance is hereby amended to read as follows: 2. Application Requirements. Each application for a permit under this section shall be submitted to the Zoning Administrator on forms provided by the City. Each such application shall include a site plan drawn to scale showing the location of house(s), garage(s), and other improvements on the lot and the location of the fencing to be erected, altered or relocated. A certificate of survey shall be required for all fences (including hedges and plantings) to be constructed up to or on the property line, unless property stakes on the affected property lines are first located and marked by a licensed and registered Minnesota surveyor and such surveyor shall provide a letter to the City citing that they have located such property stakes. SECTION 2. Section 401.15.E.4.c, Fencing, Screening and Landscaping of the Zoning Ordinance is hereby amended to read as follows: C. Fences or walls on or within ten (10) feet or less from a common property line between two adjoining lots or parcels not owned by the same person, firm or corporation shall not exceed six (6) feet in height. Fences or walls shall be permitted except as prohibited in sub- paragraphs b. and d. hereof. Page 38 of 44 SECTION 3. This Ordinance shall be effective immediately upon its passage and publication. PASSED this 24 day of November 2009 by the City Council of the City of Oak park Heights, Minnesota. CITY OF OAK PARK HEIGHTS David Beaudet, Mayor ATTEST: Eric Johnson, City Administrator 2 Page 39 of 44 This Page Is Left Intentionally Slunk. Page 40 of 44 r Oak Park Heights Request for Council Action Meeting Date: December $ 2000 Time Required: ti Minutes Agenda Item Title:. RESOLUTION ORDERING THE REPAIR OR REMOVAL OF HAZARDOUS CONDITIONS LOCATEP(AT 5480 STAGECOACH 'TRAIL Agenda Placement New Busiax ss / `/ �' Originating Department /Re stogy'' Eh6lohnson, City Administrator Requester's Signature Action Requested ADD Vve Resolution Back ound /J»stifacation'(Please indicate if any previous action has been taken or if other public bodies have advised) The dwelling located at 5480 Stagecoach 'Frail N. was previously owned by Mr. Ron Gullickson. He was to have this structure brought into full compliance to the building and Zoning Codes of the City within 90 days from the Resolution Suspending his Conditional Use Permit issued on June 9, 2009. In mid August the Building Inspection Department became aware that the home was no longer owned by Mr. Gullickson and which ultimately voided the Conditional Use Permits. After making site investigations, the City recorded violations to the City's Codes and on August 21 S ` and the City addressed a letter to Mr. Peterson, the listing realtor of the property who then provided such listing to the Owner ( a corporation in Colorado). The Owner's were to bring the home into compliance by November 12` To date no corrections to the structure have been made, despite numerous attempts to communicate with the Owner's and their representative; and as noted in Mr. Butler's correction letter; the home is a hazard to the public welfare. Page 41 of 44 CITY OF OAK PARIS HEIGHTS, WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION ORDERING THE REPAIR OR REMOVAL OF HAZARDOUS CONDITIONS LOCATED AT 5480 STAGECOACH TRAIL WHEREAS, pursuant to Minnesota Statutes §§ 463.15 and 463.261, the City Council of Oak Park Heights finds the building located at 5480 Stagecoach Trail to be a hazardous building for the following reasons: 1. The building is unoccupied; 2. Soffit is missing from the building; 3. There are many areas of decayed wood on the building; 4. There are many window openings that are not closed; 5. 'There are openings in siding; 6. There are several areas on the exterior walls where siding has been removed, and the sheathing is exposed to the elements; 7. There are several areas on the exterior walls where siding has been removed, and the sheathing is beginning to rot; 8. There are several areas on the exterior walls where siding has been removed, but covered with weather wrap that is in disrepair and is no longer effective in providing and shield to the sheathing from the elements; 9. At least one exterior stairway is without a handrail, creating a dangerous condition to any person climbing the stairway; 10. The current condition of the property is conducive to attracting rodents and bats; 11. The current condition of the property without sufficient barrier to moisture from the elements is conducive to the growth of mold and other health hazards; 12. The current condition of the property without sufficient barrier to moisture from the elements is conducive to allowing the interior framing to rot, and electrical and other utilities to be subject to damage; 13. The owner has completed work without proper permits from the City; and 14. The owner has been operating the building as a tri-plex, when the City has granted permission for the building to be used as a duplex. WHEREAS, the conditions listed above are more fully documented in the inspection report prepared by Jim Butler on November 19, 2009, a copy of which is attached to this Resolution as Exhibit A. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OAK PARIS HEIGHTS, MINNESOTA, AS FOLLOWS: I . That pursuant to the foregoing findings and in accordance with Minnesota Statutes §§ 463.15 and 463.261, the Council orders the record owners of the above lazardous building or their representatives to make the following corrections on the property at 5480 Stagecoach Trail: a. Replace all missing soffit; b. Remove or repair all decayed or rotting wood or sheathing; c. Replace weather wrap for the entire building; d. Replace all missing siding; e. Install handrail on exterior stairway per City Code and /or State Building Code; f Secure, replace or repair all window openings; Page 42 of 44 g. Secure, replace or repair all exterior coverings to prevent infestation by bats, rodents or other vermin; h. Secure, replace or repair all exterior coverings to prevent moisture infiltration into the interior framing, electric or other utilities; and i. Remove the illegal, non - conforming third tenant space. j. Complete a full- inspection and final document from a MN licensed professional that the home is free from vermin, bats and other rodents. 2. That the repairs listed above roust all be made within 20 days after the order is served upon the property owner. The repairs must be completed in compliance with all applicable codes and regulations and done pursuant to proper permits from the city. 3. That a motion for summary enforcement of the order will be made to the District Court of Washington County in which the hazardous building or property is situated unless corrective action is taken, or unless an answer is filed within the time specified in Minnesota Statutes § 463.18, which is 20 days. 4. "That in accordance with Minnesota Statutes § 463.24, the owner or occupant roust remove all personal property and /or fixtures that will reasonably interfere with the work within 10 days. If the property and /or fixtures are not removed and the City enforces this order, the City may sell personal property, fixtures, and /or salvage materials at a public auction after three days posted notice. 5. That if the City must take actions to enforce this order, all enforcement costs will be specially assessed against the property and collected in accordance with Minnesota Statutes §§ 463.22, 463.21, and 463.161. 6. 'That the City Attorney is authorized to serve this order upon the owner of the premises at 5480 Stagecoach Trail, and all lien - holders of record. 7. That the City Attorney is authorized to proceed with the enforcement of this order as provided in Minnesota Statutes §§ 463.15 and 463.261. Adopted by the City Council of the City of Oak Park Heights on December 8 "',2009 Approved: David I3eaudet Mayor Attested: Eric Johnson City Clerk Page 43 of 44 s, !, ti November 19, 2009 Sent by e-mail Mr, Clint Duraine CADO Const. i.i.0 Ref: 5480 Stagecoach Trail N. Clint, Thank you for taking the tune this afternoon to meet me at 5480 Stagecoach Traii N. to review what is lle edt!cl for repairs to bring the building; into compliance with the City's Toning; Ordinance and Building Code. Below is a detailed list of the corrections needed: 1) All of the Structured is to be properly sided. 2) All of the siding, trim hoards, and penetrations are to be. properly caulked. 3) All of the siding, decking, and handrails are to be painted or stained. 4) Wind wash material ar)d air chutes to be installed prior to the installation of required ru�w Soffits. 5) All of the newly instailed windows are to be taped, MW-i ad, and trimmed per rmuffiufacturel-'s specifications. 6) The south window in the front wall is to have the bottorn 2 x 6 trim board rq)laced. 7) On tiie north cast gable wall the 1 X 3 and 1. X 6 tr im boards are to be reinovvd and (1111, cap install0d. 8) On ilie northwest wall: tape., flash, and trim the windows. Also check to see that the kick out flashing is properly installed. 9) Orr the west wall: Ulpe, flash, trim the windows, ri ..side as needed, and reinovice and replace the stairs to bring them into compliance. 10) On the south wall: remove and replace the rotted masonite Siding. Tape, flash, and trim thte windows. 11) 'File entry roof needs to be removed and replaced to prevent further water damage to that structure. 1.2) Replace the front fascia of the entry roo{- 1.3) All of the wood siding is to i)e properly nailed. 3.4) The deck on the north side is to be removed so that the rotted siding behind the rim may be re€noved. The deck r!rn board is to be flaslled and properly secured to the building. All of the beck joist hangers arcs to be removed and replaced. Please note that an option to painting or st aining of the siding is the installation of new free siding, such as vinyl, aluminum, Of Steel. In addition, upon completion, when the structure is completely enclosed, an inspection of the attic space is to be made to verify that there are no bats or other rodents present. This is to be done by a licensed pest control company, If you have any further questions please call me at 651 275 - 9590 or e - mail rile at jbgtIc;�r}ci ofoakpl irklleights.c_o__n). Sine rely, J(i�i Butler .,{ Building Official U f a: Page 44 of 44