HomeMy WebLinkAbout2019-04-23 CC Meeting Packet Enclosure F.{
Oak Park Heights
Request for Council Action
Meeting Date April 23rd,20,1.8 !
Time Required: 5 Minutes
Agenda Item Title: MENARDS—CUP/Design Guidelines&Site Plan Review 5800 Kruger
Lane—Yard Lot Entrance/Exit Ex.ansion
Agenda Placement New Business/
Originating Department/Requ::or E: John '.. Ci Administrato.....- ---'
Requester's Signature
Action Requested scussio P.; ble Action
Background/Justification(Ple: dicate if any previous action has been taken or if other public
bodies have advised):
Please see the following from Scott Richards,City Planning Consultant
1. Staff Report dated March 28th,2019 -as presented to the Planning Commission;
2. Planning Commission Resolution(unsigned)
3. Proposed City Council Resolution.
Page 79 of 108
TAnoka. M3601 Thurston Avenue N,Sufte 100
Phone:763.231.6540
Facsimile:763.427.0520
TPCePranni ngCo.c om
PLANNING REPORT
TO: Eric Johnson
FROM: Scott Richards
DATE: March 28, 2019
RE: Oak Park Heights— Menards—Design Guldelines/Site Plan Review
and Conditional Use Permits for Setback and Parking 5800
Kruger Lane North
TPC FILE: 236.02— 19.02
BACKGROUND
Tyler Edwards of Menards has made appication for Design GuidelinesJSite Plan review
and a Conditional Use Permits for setback and parking for the existing Menards at 5800
Kruger Lane North. The application consists of requests to add an automated express
lane requiring an addition to the existing gate at the east side of the site. Five parking
spaces are to be removed which places the total parking for the site below the minimum
allowed parking when the site was first approved.
The approvals for the Menards were granted in March of 1995 Including a parking
Variance. At the time, 465 spaces were required, and the variance allowed for the site
to be constricted with 405 spaces. Currently, there are 402 spaces on the site. Five
spaces are removed with the proposed gate building addition resulting In a total of 397
parking spaces on site. The Zoning Ordinance now allows a reduction in required
parking spaces by Conditional Use Permit
EXHIBITS
The review is based upon the following submittals:
Exhibit 1: Applicant's Narrative, February 18,2019
Exhibit 2: Cover Sheet(C0-1)
Exhibit 3: Demolition Plan(C1-2)
Exhibit 4: Site Plan(C2-1)
Exhibit 5: Grading Drainage Plan(C3-1)
Exhibit 6: Detail Sheet(C8-1)
Exhibit 7: Partial Topographic Survey(1 of 1)
Page 80 of 108
Exhibit 8: Menards Site Plan (CT1)
Exhibit 9: Gate Canopy Elevations (CT2)
Exhibit 10: Comments from the City Arborist (3 pages)
PROJECT DESCRIPTION
The Applicant's narrative for the project is found as Exhibit 1 .
Menard, Inc. is in the process of adding an automated express lane to the yard gate at
all of our store locations. This new lane will allow guests to scan a barcode from an
online order and enter the yard without having to wait for the gate guard to let them In.
The addition will be on the east side of the existing gate and the fence will be moved to
accommodate the new entrance lane. The new lane will be covered by an extension of
the existing canopy and the new materials will match the green steel front and white
steel roof materials on the existing canopy. The existing entrance and exit lanes will
remain as they are today and will still be operated by the gate guard.
ISSUES ANALYSIS
Comprehensive Plan. The property is designated as Commercial on the Proposed
Land Use Map. The continued use of the site for retail commercial use Is consistent
with the Comprehensive Plan.
Zoning. The property is zoned B-2 General Business District. The retail use is a
permitted use in the B-2 General Business District. Changes to the exterior of the
building and the site changes require Design Guidelines and Site Plan review. A
Conditional Use Permit is required for the front yard setback and to allow the number of
parking spaces to be reduced.
Setbacks. The front yard setback requirement in the B-2 District is 40 feet. The
current gate building is setback 40 feet from the right of way line of Krueger Lane, but
the gate building expansion will encroach into the setback. The proposed setback will
be 22 feet. The proposed gate building will extend slightly to the east from the location
of the current fence.
The fence line is being adjusted to the south of the proposed gate building, but fence
setback requirements are not being impacted.
In evaluation of the requested Conditional Use Permit for a setback reduction, Section
401.04.A.7 of the Zoning Ordinance directs the Planning Commission and City Council
to consider the possible effects of the proposed use, with that judgment based upon
(but not limited to) the following factors:
a. Relationship to the specific policies and provisions of the municipal comprehensive plan.
b. The conformity with present and future land uses in the area.
c. The environmental issues and geographic area involved
d. Whether the use will tend to or actually depreciate the area In which it is proposed.
2
Page 81 of 108
e. The impact on character of the surrounding area.
f. The demonstrated need for such use.
g. Traffic generation by the use In relation to capabilities of streets serving the property.
h. The impact upon existing public services end facilities Including parks, schools, streets,
and utilities, and the City's service capacity.
I. The proposed use's conformity with all performance standards contained herein (i.e.,
parking, loading, noise, etc.).
Comment: The use Is consistent with the Comprehensive Plan and in conformity with
present and future land uses. There should be no environmental issues or impact to
surrounding tenants or property owners resulting from the setback reduction. There is
no Impact upon public services and facilities and site lines on Krueger Lane will not be
impacted. City Staff sees no issues with the expansion of the gate building.
The Planning Commission and City Council should determine if the reduction in the
front yard setback is appropriate for this site.
Traffic Circulation. Traffic circulation within the site will not be Impacted with this site
change and building expansion.
Parldng. In March of 1995, the Menards was granted a parking Variance for a
reduction in the required number of spaces. At the time, 465 spaces were required, and
the Variance allowed for the site to be constricted with 405 spaces. Currently, there are
402 spaces on the site. Five spaces will be removed with the proposed gate building
addition resulting in a total of 397 parking spaces on site. The Zoning Ordinance now
allows a reducing in required parking spaces by Conditional Use Permit.
In evaluation of the requested Conditional Use Permit for a parking reduction, Section
401.04.A.7 of the Zoning Ordinance directs the Planning Commission and City Council
to consider the possible effects of the proposed use, with that Judgment based upon
(but not limited to)the following factors:
a. Relationship to the specific policies and provisions of the municipal comprehensive plan.
b. The conformity with present and future land uses in the area.
c. The environmental issues and geographic area involved.
d. Whether the use will tend to or actually depreciate the area in which it is proposed.
e. The impact on character of the surrounding area.
f. The demonstrated need for such use.
g. Traffic generation by the use In relation to capabilities of streets serving the property.
h. The Impact upon existing public services and facilities including parks, schools, streets;
and utilities, and the City's service capacity.
L The proposed use's conformity with all performance standards contained herein (i.e.,
parking, loading, noise, etc.)
With the current number of spaces, there have been no parking Issues noted at the
Menards. With the addition of online ordering, there will be even less demand for
parking in the lot at the front of the building. The Planning Commission and City Council
should determine if the five-stall parking reduction is appropriate for this business. Staff
does not see the reduction of parking as significant and recommends the request.
3
Page 82 of 108
Lighting. The plans do not include any changes to exterior lights installed on gate
building or as part of the improvements to the site. Any new light fixtures shall be full
cut off and shall be consistent with Section 401.15.B.7 of the Zoning Ordinance as It
relates to lighting requirements.
Signage. The plans indicate that the lighted signs above the entrance and exits of the
gate building are to be removed and relocated on the expanded building. It appears the
signs do not comply with current back lighting for signage. The sign lighting should be
designed such that only the text and logo portions of the signs are to be lit at night. The
sign background will need to be dark. All the relocated or any new signs will be
required to comply with the Zoning Ordinance lighting requirements. Staff will approve
the lighting specifications for the signs at the time of permitting.
Landscaping/Fencing. As part of the gate building expansion and change to the
driveway area at the entrance,three evergreen trees are to be moved east. The City
Arborist shall review the plans and determine if the three trees can be moved or if they
should be replaced. Additionally,the City Arborist is recommending the removal and
replacement of four spruce trees on the east side of the fence adjacent to Krueger
Lane. A crabapple tree along Krueger Lane near the entrance is recommended to be
removed and not replaced. The trees would need to be guaranteed for one year after
replacement or If they are moved.
Mechanical Screening. No changes to mechanical equipment locations have been
indicated on the plans.
Grading,Drainage,Erosion Control and Utilities. Grading,drainage and utility plans
have been provided by the Applicant. The grading, drainage and utility plans shall be
subject to review and approval of the City Engineer.
Design Guidelines
Architectural Guidelines
Facade Treatments
The gate building Is to be expanded using the same materials and colors to
match the existing facade.
Ground Level Expression
The fence will be removed and replaced with the facade of the building. The
change In ground level expression Is not significant.
Transparency
The transparency will not change with the addition.
Entries
The entry Into the gate building will be widened, but this portion of the site is
screened by mature evergreen frees.
4
Page 83 of 108
Roof Design
The gate building expansion is an extension of the existing roof structure.
Building Height
The current building is approximately 21 feet to the ridge line and well within the
maximum building height of 35 feet. The gate building expansion will be 17 feet
at the east elevation.
Building Materials and Colors
The applicant has provided color elevations for review. All the new building
materials are what Is currently being used on the structure.
Franchise Architecture
The building is a franchise design.
Site Design Guidelines
Buikting Piayement
The gate building expansion will result in the need for a setback Conditional Use
Permit as discussed In this report.
Parking areas
Five spaces will be removed resulting in a parking Conditional Use Permit as
discussed in this report.
Storm water
The drainage plans are subject to review and approval of the City Engineer and
the Browns Creek Watershed District.
Pedestrian and Common Spice
Not Applicable.
Landscaping
There ere minor changes to the landscape plan which include transplanting three
trees. The City Arborist recommends removal and replacement of four spruce
trees. The plans are subject to the review and approval of the City Arborist.
Trees/Shrubs
The City Arborist will review the plan comment on whether the trees can be
moved or if they should be replaced.
Lighting
Addressed elsewhere In the planning report.
Signage
Addressed elsewhere In the planning report.
5
Page 84 of 108
Pedestrian/ Bicycle Routes
Not Applicable.
CONCLUSION/ RECOMMENDATION
Subject to the preceding review, City staff recommends approval of the Design
Guidellnes/Site Plan review and Conditional Use Permits for setback and parking for the
existing Menards at 5800 Kruger Lane North subject to the conditions that follow:
1. AU light fixtures shall be full cut off and be consistent with Section 401.15.B.7
of the Zoning Ordinance as it relates to lighting requirements.
2. All signs shall be designed to comply with the Zoning Ordinance requirements for
size, number, placement and internal illumination. Staff will approve the lighting
specifications for the signs at the time of permitting. The sign lighting should be
designed such that only the text and logo portions of the signs are to be lit at
night. The sign background will need to be dark.
3. The Planning Commission shall comment on the building design and building
materials.
4. The grading, drainage and utility plans shall be subject to review and approval of
the City Engineer and the Browns Creek Watershed District.
5. The landscape plan shall be subject to the review and approval of the City
Arborist. Menards shall remove and replace the trees along Krueger Lane as
recommended by the City Arborist. The trees would need to be guaranteed for
one year after replacement or if they are moved.
pc: Julie Hultman
6
Page 85 of 108
February 18,2019
RE:Menards Express Lane Addition
Dear Mr.Johnson,
Menard,Inc.is in the process of adding an automated express lane to the yard gate at all of our store
locations.This new lane will allow guests to scan a barcode from an online order and enter the yard
without waiting for the gate guard to let them in.The addition will be on the east side of the existing
gate and the fence will be moved to accommodate the new entrance lane.The new lane will be covered
by an extension of the existing canopy and the new materials will match the green steel front and white
steel roof materials on the existing canopy.The existing entrance and exit lanes will remain as they are
today and will still be operated by the gate guard.
We appreciate you reviewing this project es continual investment in our retail locations Is an important
part of keeping Menards in operation.With the increase in online shopping this project will be
important to keep Menards competitive and allow those shopping trips to stay In this market.If you
have any questions as you review this project please let me know.Thank you.
Sincerely,
Menard,Inc.
er Edwards
Real Estate Representative
Menard,inc. 5101 Menard Drive Eau Claire,WI 54703
0:715.876.2143 C:715.579.6699 tedwards@rrrenarci-Inc.corn
5101 MENARD DRIVE EAU CLAIRE,WI 54703-9625 PHONE(715) 876-5911 Fta > 65)117&2868
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A RECOMMENDING RESOLUTION
OF THE
PLANNING COMMISSION
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY,MINNESOTA
A RESOLUTION ESTABLISHING FINDINGS OF FACT ANT)
RECOMMENDING TO THE CITY COUNCIL THAT THE
REQUEST BY MENARDS FOR CONDITIONAL USE PERMITS
AND DESIGN GUIDELINES/SITE PLAN REVIEW FOR AN
ADDITION TO '1'HL GATE BUILDING AND SITE CHANGES AT
5800 KRUGER LANE NORTH SHOULD BE APPROVED WITH
CONDITIONS
WHEREAS,the City of Oak Park Heights has received a request from Menards for
Conditional Use Permits for setback and parking and Design Guidelines/Site Plan review
for an addition to the gate building and site changes at 5800 Kruger Lane North; and after
having conducted a public hearing relative thereto, the Planning Commission of Oak Park
Heights makes the following findings of fact:
1. The real property affected by said application is legally described as
follows,to wit:
SEE ATTACHMENT A
and
2. The applicant has submitted an application and supporting documentation
to the Community Development Department consisting of the following items:
SEE ATTACHMENT B
and
3. The property is zoned B-2 General Business District in which retail uses
are a permitted use; and
4. A Conditional Use Permit is required to reduce the front yard setback to
Kruger Lane; and
5. The front yard setback requirement in the B-2 District is 40 feet. The
current gate building is setback 40 feet from the right of way line of Krueger Lane,but
the expansion of the gate building will result in a setback of 22 feet; and
6. A Conditional Use Permit is required to allow a reduction in parking from
the approved parking requirements for the site; and
Page 98 of 108
7. In March of 1995,Menards was granted a parking Variance for a
reduction in the required number of spaces. At the time, 465 spaces were required, and
the Variance allowed for the site to be constructed with 405 spaces. Currently there are
402 spaces on the site. Five spaces will be removed with the proposed gate building
addition resulting in a total of 395 parking spaces on site. The Zoning Ordinance now
allows a reduction in required parking spaces by Conditional Use Permit; and
8. Change to the exterior of the building and site changes require Design
Guidelines/Site Plan review; and
9. The request includes a request for the addition of an automated express
lane to the gate building. The new lane will be covered by an extension of the existing
canopy and the new building materials will match the green steel front and white steel
roof materials of the existing canopy. Parking spaces will be removed, the fence will be
replaced, and landscaping will be removed and replaced; and
10. City staff prepared a planning report dated March 28, 2019 reviewing the
request; and
11. Said report recommended approval of the Conditional Use Permits and
Design Guidelines/Site Plan review in that the project is in conformance with the criteria
for Conditional Use Permit and Design Guidelines/Site Plan approval. Said
recommendation was subject to the fulfillment of conditions; and
12. The Planning Commission held a public hearing at their April 11,2019
meeting,took comments from the applicants and public, closed the public hearing, and
made the following recommendation:
NOW,THEREFORE,BE IT RESOLVED BY THE PLANNING
COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE
PLANNING COMMISSION RECOMMENDS THE FOLLOWING:
A. The application submitted by Menards for Conditional Use Permits for setback
and parking and Design Guidelines/Site Plan review for an addition to the gate building
and site changes for at 5800 Kruger Lane and affecting the real property as follows:
SEE ATTACHMENT A
Be and the same as hereby recommended to the City Council of the City of Oak Park
Heights for approval with the following conditions:
1. All light fixtures shall be full cut off and be consistent with Section 401.15.B.7
of the Zoning Ordinance as it relates to lighting requirements.
2. All signs shall be designed to comply with the Zoning Ordinance requirements for
size, number, placement and internal illumination. Staff will approve the lighting
2
Page 99 of 108
specifications for the signs at the time of permitting. The sign lighting should be
designed such that only the text and logo portions of the signs are to be lit at
night. The sign background will need to be dark.
3. The Planning Commission was favorable to the building design and building
materials.
4. The grading, drainage and utility plans shall be subject to review and approval of
the City Engineer and the Browns Creek Watershed District.
5. The landscape plan shall be subject to the review and approval of the City
Arborist. Menards shall remove and replace the trees along Krueger Lane as
recommended by the City Arborist. The trees would need to be guaranteed for
one year after replacement or if they are moved.
Recommended by the Planning Commission of the City of Oak Park Heights this
11th Day of April 2019.
Timothy Freeman, Chair
ATTEST:
Eric A. Johnson, City Administrator
3
Page 100 of 108
ATTACHMENT A
Conditional Use Permit & Design Guideline Review
For
Outside Materials Yard Express Lane
At
Menard, Inc
5800 Krueger Lane, N.
Legally described as:
Lot 1, Block 1, Brackey 3rd Addition
Washington County Property Identification Number:
05.029.20.22.0017
Page 101 of 108
ATTACHMENT B
Conditional Use Permit&Design Guideline Review
For
Outside Materials Yard Express Lane
At
Menard,Inc
5800 Krueger Lane,N.
Application Materials
• Application Form
• Fees
• Plan Sets
• Written Narrative and Graphic Materials Explaining Proposal
• Proof of Ownership or Authorization to Proceed
• Property Tax Statement(s)/Legal Description(s)
Planning Commission Review&Recommendation: April 11, 2019
Page 102 of 108
RESOLUTION NO.
CITY COUNCIL
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY,MINNESOTA
A RESOLUTION ESTABLISHING FINDINGS OF FACT AM)
RESOLUTION OF THE CITY COUNCIL THAT THE
REQUEST BY MENARDS FOR CONDITIONAL USE PERMITS
AND DESIGN GUIDELINES/SITE PLAN REVIEW FOR AN
ADDITION TO THE GATE BUILDING AND SITE CHANGES AT
5800 KRUGER LANE NORTH BE APPROVED WITH CONDITIONS
WHEREAS,the City of Oak Park Heights has received a request from Menards for
Conditional Use Permits for setback and parking and Design Guidelines/Site Plan review
for an addition to the gate building and site changes at 5800 Kruger Lane North;and after
having conducted a public hearing relative thereto,the Planning Commission of Oak Park
Heights recommended that the request be approved with conditions. The City Council of
the City of Oak Park Heights makes the following findings of fact and resolution:
1. The real property affected by said application is legally described as
follows,to wit:
SEE ATTACHMENT A
and
2. The applicant has submitted an application and supporting documentation
to the Community Development Department consisting of the following items:
SEE ATTACHMENT B
and
3. The property is zoned B-2 General Business District in which retail uses
are a permitted use;and
4. A Conditional Use Permit is required to reduce the front yard setback to
Kruger Lane;and
5. The front yard setback requirement in the B-2 District is 40 feet. The
current gate building is setback 40 feet from the right of way line of Krueger Lane,but
the expansion of the gate building will result in a setback of 22 feet;and
6. A Conditional Use Permit is required to allow a reduction in parking from
the approved parking requirements for the site;and
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7. In March of 1995, Menards was granted a parking Variance for a
reduction in the required number of spaces. At the time, 465 spaces were required,and
the Variance allowed for the site to be constructed with 405 spaces. Currently there are
402 spaces on the site. Five spaces will be removed with the proposed gate building
addition resulting in a total of 395 parking spaces on site. The Zoning Ordinance now
allows a reduction in required parking spaces by Conditional Use Permit; and
8. Change to the exterior of the building and site changes require Design
Guidelines/Site Plan review; and
9. The request includes a request for the addition of an automated express
lane to the gate building. The new lane will be covered by an extension of the existing
canopy and the new building materials will match the green steel front and white steel
roof materials of the existing canopy. Parking spaces will be removed, the fence will be
replaced, and landscaping will be removed and replaced; and
10. City staff prepared a planning report dated March 28, 2019 reviewing the
request; and
11. Said report recommended approval of the Conditional Use Permits and
Design Guidelines/Site Plan review in that the project is in conformance with the criteria
for Conditional Use Permit and Design Guidelines/Site Plan approval. Said
recommendation was subject to the fulfillment of conditions; and
12. The Planning Commission held a public hearing at their April 11,2019
meeting, took comments from the applicants and public, closed the public hearing, and
recommended that the application be approved with conditions.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL FOR
THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES
THE FOLLOWING:
A. The application submitted by Menards for Conditional Use Permits for setback
and parking and Design Guidelines/Site Plan review for an addition to the gate building
and site changes for at 5800 Kruger Lane and affecting the real property as follows:
SEE ATTACHMENT A
Be and the same as hereby approved by the City Council of the City of Oak Park Heights
for approval with the following conditions:
1. All light fixtures shall be full cut off and be consistent with Section 401.15.B.7
of the Zoning Ordinance as it relates to lighting requirements.
2. All signs shall be designed to comply with the Zoning Ordinance requirements for
size, number,placement and internal illumination. Staff will approve the lighting
2
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specifications for the signs at the time of permitting. The sign lighting should be
designed such that only the text and logo portions of the signs are to be lit at
night. The sign background will need to be dark.
3. The City Council approves the building design and building materials.
4. The grading, drainage and utility plans shall be subject to review and approval of
the City Engineer and the Browns Creek Watershed District.
5. The landscape plan shall be subject to the review and approval of the City
Arborist. Menards shall remove and replace the trees along Krueger Lane as
recommended by the City Arborist. The trees would need to be guaranteed for
one year after replacement or if they are moved.
Approved by the City Council of the City of Oak Park Heights this 23rd Day of
April 2019.
Mary McComber, Mayor
ATTEST:
Eric A. Johnson, City Administrator
3
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ATTACHMENT A
Conditional Use Permit&Design Guideline Review
For
Outside Materials Yard Express Lane
At
Menard,Inc
5800 Krueger Lane,N.
Legally described as:
Lot 1,Block 1,Brackey 3rd Addition
Washington County Property Identification Number:
05.029.20.22.0017
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ATTACHMENT B
Conditional Use Permit&Design Guideline Review
For
Outside Materials Yard Express Lane
At
Menard,Inc
5800 Krueger Lane,N.
Application Materials
• Application Form
• Fees
• Plan Sets
• Written Narrative and Graphic Materials Explaining Proposal
• Proof of Ownership or Authorization to Proceed
• Property Tax Statement(s)/Legal Description(s)
Planning Commission Review&Recommendation: April 11,2019
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