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HomeMy WebLinkAbout05-20-2019 Parks Packet CITY OF OAK PARK HEIGHTS 4k PARKS COMMISSION MEETING AGENDA MONDAY, MAY 20, 2019 6:00 PM: Ceremonial Tree Planting—Autumn Hills Park 6:05 PM.- Park Walkthrough — Start at Autumn Hills Park 7:00 PM.- Parks Commission meeting— Council Chambers I. Call to Order II. Approval of Agenda III. Approve Parks Commission Minutes—April 15, 2019 (1) IV. Department/Commission Liaison Reports A. Arborist B. Public Works Director C. Other/Commission Liaison Report V. Visitors/Public Comment This is an opportuniq�for the public to address the Commission with questions or concerns not on the agenda. Please limit comments to three mntutes. VI. Public Hearing None VII. Old Business A. Lookout Tower—Oak Park Crossing Park (2) B. Oak Park Crossing Park Stair Addition Project (3) C. Drinking Fountain Installation (4) VIII. New Business IX. Informational A. Next Meeting: Monday, June 17 at 6:00 p.m. at City Hall B. Upcoming Council Meeting: Tuesday, May 28 at 6:00 p.m. at City Hall X. Adjourn Page 1 of 34 THIS PAGE INTENTIONALLY LEFT BLANK Page 2 of 34 CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING MINUTES Monday,April 15, 2019 at City Hall 1. Call to Order: Chair Weyer called the meeting to order at 6:00 p.m. Present: Vice Chair Chirhart, Commissioner Bye, Commissioner Peterson, and Commission Thoreson, City Administrator Johnson, Public Works Director Kegley, Arborist Danielson, and Commission-Liaison Johnson. Also Present: City Clerk Pinski. Absent: None. Il. Apprm al ol'A eg nda: Commissioner Bye, seconded by Commission Thoreson, moved to approve the Agenda. Carried 5-0. I11. Approve Parks Commission Minutes—February 25. 2019: Commissioner Bye, seconded by Commissioner Peterson, moved to approve the Minutes. Carried 5-0. IV. De artment/Commission Liaison Reports: A. Arhorist: Arborist Danielson reported that the Minnesota DNR raised the oak wilt status to high risk on April 4. She stated residents should paint latex paint over any ounds on oak trees within 15 minutes. B. Public Works Director: Public Works Director Kegley provided rink use data. He also stated he would come back to the Parks Commission when quotes were received for the drinking fountain. Commissioner Thoreson suggested staff include a dog bowl on the fountains as an option in the request for quotes. C. Other/ Commission Liaison Reports: Commissioner Thoreson reported that he went to WashinL�ton, D.C. to talk to Congress about the value and importance of parks and trails and to encourage funding and the passage of the land and water conservation bill. V. Visitor/Public Comment: None VI. Public Hearings: None VII. Old Business: A. Lookout Tower—Oak Park Crossing Park: City Administrator Johnson outlined the cost estimates provided by Stantec and said he requested they provide some images. He reported there was $107,355 in the fund for park projects. Commissioner Chirhart suggested the Parks Commission consider how tall of a structure could be placed with the power lines at the site. City Administrator Johnson reported that the structure was approximately 30 feet tall, and he provided the plan to Chuck Donkers of Xcel Energy who did not express any concern regarding clearance. He said he would check with Donkers and report back to the Parks Commission. Commissioner Peterson questioned whether the $145,000 estimate provided by Stantec included design work. City Administrator Johnson said he would ask. No action was taken. VIII. New Business: A. Park Commission Name Change: Vice Chair Chirhart, seconded by Chair Weyer, Page 3 of 34 Parks Commission Minutes April 15, 2019 Page 2 of 2 moved to recommend an amendment of the name of the Commission to the Parks and Trails Commission. Carried 5-0. B. Additional Park Programming or Event: Commission-Liaison Johnson reported that she was planning a Thursday evening program with storytelling and other activities to celebrate the history of the area, and would be asking the City Council for support. Commissioner Peterson, seconded by Commissioner Thoreson, moved to affirm support for the additional park program. Carried 5-0. C. Consider Park Walkthrough Dates: Commissioner Bye moved to set for May 18 at 9:00 a.m. Motion failed due to lack of a second. Commissioner Bye, seconded by Commissioner Peterson, moved to set for May 20 at 6:00 p.m. meeting at Cover Park and June 17 at 6:00 pm. meeting at Autumn Hills Park, and to push the Parks Commission meeting to 7:00 p.m. on those dates. Carried 5-0. Arborist Danielson reported that she would like to schedule the Ceremonial Tree Planting for May 20 at Autumn Hills Park. Commissioner Bye, seconded by Vice Chair Chirhart, moved to amend the main motion to start at Autumn Hills Park on May 20 and Cover Park on June 17. Carried 5-0. D. 2019 Arbor Month Ceremonial Tree Planting: Arborist Danielson reported she selected a Northern Pin Oak for the tree planting. Commissioner Bye, seconded by Vice Chair Chirhart, moved to set the tree planting for 6:00 p.m. on May 20 at Autumn Hills Park. Carried 5-0. E. AARP Community Challenge Grant: City Clerk Pinski reported that she would be applying for a grant through AARP for a free bike share program in the City with the rack and bikes located along a City trail near the Boutwells Landing campus. No action was taken. IX. Informational: A. Next Meeting: Monday, May 20 at 6:00 p.m. at City Hall B. Upcoming Council Meeting: Tuesday, April 23 at 6:00 p.m. at City Hall X. Adjourn: Commissioner Peterson, seconded by Chair Weyer, moved to adjourn at 6:52 p.m. Carried 5-0. Respectfully submitted, Jennifer Pinski City Clerk Page 4 of 34 City of oak Park Heights Page I of 14165 Oak Para Bled. N•Oak Park Heights, MN 554$2•Phone(651)439-4439.Fax(651)439-0574 5-17-19 ~ TO: Park Commissioner FROM: Eric Johnson, City d nista RE: Lookout Structure Image p e y • As discussed, attached are the images received from STANTEC that represents the concept of the Lookout Tower from two photograph perspectives--PLUS from Google maps.These are in relative scale to the small shelr. This TOWER could be placed in many locations on the site. The overhead powerlines will no>!affect this general location. fj J� • At this stage, the Park Commission should again consider if this particular structure or plan is a good fit for this area in terms of appearance. Of course,the structure could be painted to any color and some accouterment could be added to improve the aesthetics, but it still is a 30' tower. • The Park Commission did discuss a public hearing to take some input and that may be a valuable step. • I have enclosed some previous data from the April meeting—generally the budget, engineering review and some images. Page 5 of 34 I 99° gI � i my S r r 6 �. y rapt pp 40 u �Y*a { s ' � � . .. ,°fid� � �• -�.<� a h`^"r� �,� +�w-k.,-— . ._.�„,,..,._.. e 4 L K4' � f n4'' `�; IIS � ,� r.<, _ _ . fit" �,� � s y �.__ -- +. �-' 'I, rte; :;= =�`".. -; ... � y �x- ": --� _, _— �:: 1= �_=_: � _ �I - �� � _ ', :,��; �,'"""" ��= 1 {{ l i 1 #, �4 t 1 ��� e '�,.r j J_... `v i �, `. r ,� 1 '�fC �� .3•`�' .1.f . 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It 1� �tir` Tk�E 9 .< `t k AN 7 g O, y k` d t a �� ry { 1 I r Via. x9�� G� { A 1 J I( r^� i 1 ey it <�'� �� f •�•/ ` v� J r r THIS PAGE INTENTIONALLY LEFT BLANK Page 12 of 34 s 3 a a 7!7 CL O P D M CL D a orD v f1 Oe 2 O F [ S Q 3 ^ n ro x o G a r o o m 2 3 a a 3 � A ^ � c T n v `D a -i m LnN ;P Y T m � R $ m Q ir � d z m Y Z K N N V � � w `, O N in O O ` 51Q O O Ln o o � Sa8 o $ 80 � 0oC, W N o J wl N In O S C O tJ� to O c7 D G 0 0 pp pp ppp oop QQp P mCL � r 0 a s � w � a s pPfte4q S'(0234 (5) Sta ntec 733 Marquene Avenue Suite 1000,Minneapolis MN 55402-2309 March 29, 2019 File: 193801828 Attention: Eric Johnson, City Administrator City of Oak Park Heights 14168 Oak Park Boulevard North Oak Park Heights, MN 55082 Reference: Existing Stair tower Condition Assessment Dear Mr. Johnson, As requested,Stantec has performed a condition assessment of the existing steel stair tower (the "stairs") currently located at the Water Street Inn, in Stillwater, MN. We understand that the City of Oak Park Heights is considering taking ownership of the stair tower and relocating it to a city park on the south side of Highway 36. This letter report describes the methods used in the assessment, the observations made, and recommendations for improvements to the stairs for reuse as a publicly-accessible park feature. Methods of Assessment The assessment of the stairs consisted of an arms-length visual observation of the stairs, landings and framing components. The stairs were accessible for the full height for observation and measurements. No samples were collected or material tested, including paint to determine lead content, Stair Tower Description The stairs consist of 4 flights of stairs and 4 landings, fabricated of structural steel, coated with what appears to be red shop primer. Two sets of 2 landings are each supported by 4 steel tube columns, with steel channel stringers spanning between them. Stair treads and landing surfaces are steel checkered plate. All sides of stairs and landings have 42" high steel railing, with ''/z" square balusters, spaced at approximately 4" throughout. The age of the stairs is not known, but they have served as balcony exiting stairs, and so have been exposed to exterior conditions since their installation. They originally were serving the Water Street Inn building on the north side, but were modified and relocated to the east side. Railing modifications were necessary to adapt them to the current location. The highest landing is at approximately 27'-0" above ground, with a second balcony access landing at approximately 14'-10 above ground. Stair riser heights are 6 5/8",with tread lengths of 12". These dimensions conform with current codes. 19096e4j,p6f,�4 March 29,2019 Eric Johnson, City Administralor Page 2 of 3 Reference; Existing Stair Tower Condf ion Assessment Landing platforms have a single 6" channel supporting the center, with 2 additional 3x3x114" angles on each side to support the steel checkered plate walking surface. The stairs do not have bracing, of any kind, in either direction. See selected photo in Appendix A, attached. Assessment Findings From the visual examination and field measurements taken it was apparent that the stairs and tower were generally in good structural condition, but that the geometry of the railings and balusters does not conform with current codes and they require modifications or replacement. 1. The structural steel is in relatively good condition,with no observed misalignments, bends, sags, dents or other defects. 2. No significant section loss due to corrosion was observed, though the stairs exhibited areas of localized surface rust. The base plates were particularly rusty, from exposure to ground moisture. Also, all connection bolts were observed to be significantly corroded. Overall, the paint/primer coating was faded and was worn off in many areas. 3. Spot measurements of the clear spacing between railing balusters were taken. Although the spacing varied,several measurements were 4" clear or more, which does not conform with the current building code. The code requires that a 4" sphere not be able to pass through. See Photo Nos. 7 and 13 for sample measurements. 4. Additionally, the top of the guard railing at the landings was measured to be 42" above the walking surface, which meets the current code. However, current code also requires that the guardrail also be a minimum of 2'-9" above each stair tread at the nosing. The minimum height condition was not met at Landing No. 3, where the railing transitions from the landing to the inclined stairs. See Photo No. T4. S. Besides the 42" minimum height requirement, current code also requires that the guardrail along the stairs must include a grippable railing, offset from the guardrail, to assist stair users. None of the existing guardrails currently have this railing. 6. The stair tower framing was not braced in either direction. A 2x4 wood block, supported at each end by a metal strap,was placed in the gap between the stairs and balconies at Landings No. 2 and No. 4. There was no other connection between the stair tower and the balconies to stabilize the stairs. Recommendations With some essential modifications, the stairs can be relocated and used for a free-standing, public-access viewing platform. The recommendations below are considered necessary, unless noted otherwise. PR je>21SU34 March 29,2019 Eric Johnson, City Administrafor Page 3 of 3 Reference., Existing Stair tower Condltton Assessment 1. Steel diagonal/cross bracing must be added to each end of the stairs to provide stability. Although a structural analysis is required to determine what size bracing components are needed, some type of bracing (knee, 'Y', "Inverted V, etc) must be added. 2. Steel railings should be replaced with code-compliant railings. Balusters must be spaced such that a 4" diameter sphere cannot pass through, and a grippable railing must be attached inside the outer guardrail. Railing closures must be added at Landing No. 2 and No. 4, where railings were removed to access the stairs from the balconies. The existing railing could be modified to be made compliant, but the cost would likely be higher than replacing the railing with new components. 3. All connection bolts must be replaced with new bolts. The existing bolts show signs of significant corrosion, and so they should not be reused. 4. The entire stair tower structure must be sandblasted, primed and repainted. The recommended modifications should be made when the stair tower is removed, but before it is reinstalled in its new location. The foundation for the stairs should be a frost-protected concrete spread footing, placed a minimum of 5 feet below grade. Next steps include preparing construction documents showing these modifications and the new foundation in detail. If you have questions or comments, or would like to discuss any of the information presented in more detail, please contact me at (612) 712-2029 or at phil_caswell;,41sfantec.com. Regards, I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Senior Associate / Phone: 612 712 2029 Phil.Caswell@stantec.corn Philip J. Caswell, P.E. Reg. No. 19204 Date March 29, 2019 Attachment: Appendix A-Selected Photographs c. Lee Mann-Siontec cp document2 PBgge43&b634 APPENDIX A-SITE PHOTOGRAPHS Stair Tower Condition Assessment x n. .o Photo No. 1 -View of Existing Stair Tower, Looking West Sly a� Photo No. 2 - Landing No. 1 Star tec Page 44 of 62 Page 17 of 34 APPENDIX A - SITE PHOTOGRAPHS Stair Tower Condition Assessment v r ` yky� i d 63 M'�ld Photo No. 3- View of Stairs, Looking North 1PE Jr �,. 4 ..�4Y.iFlidr3'wu�. mv^^nu'4 II lIE7 � yI" � � l `s Photo No. 4 -Stair Flight No. 1 ri Ppg5,41�$3 R4 APPENDIX A -SITE PHOTOGRAPHS Stair Tower Condition Assessment Tl--Aka W r� t M 1 Photo No. 5 - Rusted Bolts at Stringer/Post Connection ry J i N IA e 3� w ,r • 7 Photo No. 6 - Damaged Paint Coating and Surface Rust i -c PPiee4Wf34 APPENDIX A- SITE PHOTOGRAPHS Stair Tower Condition Assessment r . 441 t X 1 k ��t � , I:,f�,'����►r��ItJ��ii�� i���7I��11f1����1��1���1�� 3 a tt�' • r�� l" ,.r � : r.Ik��frfgl�t.#.tt ' ,iI �Ilif� Ill li I I III�EiE�i II k - x- Photo No. 7 -Stair Baluster Clear Spacing Exceeds 4" � 4 YQ11 Photo No. 8 - Landing No. 2 Sta ntec pftgeA�®bO84 APPENDIX A -SITE PHOTOGRAPHS Stair Tower Condition Assessment W - ,: Al 4 , 4 Photo No. 9 - Field-cut Railing at Landing No. 2 r �:aro r NkWAF J I .. I jTy. j 1 Jj R Jr ` •M S e, X Photo No. 10 - Field-cut Railing at Landing No. 4 j Stantec APPENDIX A-SITE PHOTOGRAPHS Stair Tower Condition Assessment oLL r ,.. A r 1 Photo No. 11 - Post Cap in SW Corner. Note Fractures in Railing at Connection. w - IF a --z i �t -V Photo No. 12 - In-fill Railing at Landing No. 4. S antes 34 APPENDIX A -SITE PHOTOGRAPHS Stair Tower Condition Assessment . r rF�. ,yl� ny � pd Vit' �d d rfl:5 1r,ff x+ q y +°"7C�+� G cfi ,µf� }�'�`� �•� ����,��, ✓���3�.F.�x�'��,�. � rig,.. "�'�� e r Photo No. 13-Typical Baluster Spacing (Shown at Landing No. 3) A Photo No. 14 -Inadequate Railing Height at Landing No. 3. Stantec THIS PAGE INTENTIONALLY LEFT BLANK Page 24 of 34 3 City of Oak Park Heights 14168 Oak Park Blvd N.•Oak Park!]eights,MN 55082•Phone(651)439-4439.Fax 439-0574 Memorandum To: Eric Johnson, Administrator Cc: Park Commission From: Andrew Kegley, Public Works Director Date: 05/15/2019 Re: Oak Park Crossing Park Stair Addition Project Upon request, the City has investigated adding a stair case between the lower trail within Oak Park Crossing Park and the upper trail on 60th St/south frontage road. A noticeable matted down path between the lower trail and the upper trail at the crosswalk leading to the Beach Rd Bridge indicates that stairs would be a welcomed and heavily used addition. A project of this scope is not extensive, therefore public works staff will build the staircase using available resources, which will also reduce the cost to complete the project. A drafted plan is attached illustrating the scope of the project, for which staff estimates will cost less than $2,000 and will be funded using the parks operational budget. Although small in scope,the project will still need approval from Xcel Energy and/or the MPCA. Staff has reached out to Chuck Donkers of Xcel Energy with the project proposal and is awaiting a response. Page 25 of 34 {1 , Cl SS r 6-• � 5f {r � i . G 9 Sti ' Page 26 of 34 4 i n 196 C> Z a} S T a1 '� Page 27 of 34 0 l 0 1 g (U CL (D n IX , o � mp r o ndW 7 � - CD m r. CD c� :3 - r. m C CD ED 'rt • s Page 28 of 34 t �,Tt�„ '•�. :��_ �. � '�� S.� y`"!)�"'ry�i- � ¢ "."v str' ra:."�`* r ,r :�f�X+:s: 6' _ � tla e r a.t � c.• =x^4ir.'•t`L`� _- ,. yrs i, ri '. a s \ F'�1`� •n a � L `f,.Y..'� ...—�1� w""''n .�'}d✓�.'�}.vim z y'.x-�-�- T k' �-- t :3'Ss�' J fid• Tei" S - ^yy��i °l �1�; L'F" LL..,, � �" b.wl e �� .�. .-L£a?ti.- � '� ux3 Y;- _ c�. '� 'A a•v ,v �_.��`j '� #"'�e�e', 'e"4.e ---------------- �x��-"�aY� .� �ci �-� ,� � k- ! �._Y v a h r G• p�3p '�"r�¢- _ �r , ''?Y; � F •h�i.- ,.:,.� ,�'+s�S+t" i� yy'��yy;K+✓.. A} "���r 1:�-_ - �s� ,.� �� � fir-�'� "-� ,��u��., •, c � � v • r. 1 r r r r: � � a a IF 77" ALL 6L 4,11 WN I MIT 01 mak:' r. ii i��'.' •° r X5. �� �.. - �.y'�4�� * �i '4t`�I� l� sr"� -`"' �\ �' .w ".. a. 1 4 City of Oak Park Heights 14168 Oak Park Blvd Me Oak Park Heights,MN 55082*Phone(651)439-4439•Fax 439-0574 Memorandum To: Eric Johnson, Administrator Cc: Park Commission From: Andrew Kegley, Public Works Director Date: 05/15/2019 Re: Drinking Fountain Installation The City only received one returned quote to install water service lines and drinking fountains in Swager Park and Oak Park Crossing Park. Two other parties gave notice that they were not interested in the work do to other commitments, and a third local contractor has met staff on both sites to better understand the scope of the project, but has not yet submitted a quote. His work load is extensive and schedule is tight due to the wet spring. Miller Excavating proposes the following: Install a drinking fountain at Swager: $19,970.20 Install a drinking fountain at Oak Park Crossing Park: $29,906.45 Total to install both $49,876.65 Dote: There is a sixty (60) day lead time on the drinking fountains from the manufacturer. Chuck Donkers of Xcel Energy did indicate that installing a water line as shown on the attached map should not be a problem as there is ample land cover over the cap in the proposed area. If the City Council approves the project,The City would need to secure an easement for the water line from Barbatsis Property LLC—this is Phil's Terra Hideaway, before work could begin. installing the drinking fountain at Swager does not have this challenge; after Council approval, the contractor could start upon a notice to proceed from the City. Page 31 of 34 P 811YAGL.0 AND OAK PARK CROSSING PARKS DRINKING F UNTAN 1 OTE SUBMISSION FORM Contractor Name of Contact cL-A- Ii2C Phone '. �>-( - �`��`7 - t"x•37 e-mail The Contractor shall include and provide the furnishing of all materials, equipment, labor, fasteners, permits, insurances, etc., to provide a complete and finished project following applicable industry best practices and standards. It is the Contractors responsibility to secure all necessary measurements prior to submitting a quote. Submit your quote for each project below. NOTE: THE CITY MA Y SLLLGT ALL OPTIONS OR ANY OPTION SEPARA TEL Y WITHOUT PENALTY. z� MAGER PARK DRINKING FOUNTAIN $ � �� � 7�'• OAK PARK CROSSING PARK DRINKING FOUNTAIN $ - z �: r', ':i'_ - �� i,�-t ✓Js T�u.���} 1,4SE=tOLC,``7 /J1 r f , Signature Date Page 32 of 34 am _. ;tom > _.� 4110 xrn � o D r . : D D'N m co w „ m Q t ca CL �D m �! o rn n = o CD p n ro m En r = ro m m z _ ccnn r. o -< h ED o -n i 0 cn s � (D ( ' G) r.. Cn cn 3 FCL ro cn O 3 s , h (D ¢# © ) -n m � — ro ro m CD o Z) ro rL] m CD (D G) a y rn c .,° O ',. X X tf n 0 m m r r m m s i m m Page 33 of 34 THIS PAGE INTENTIONALLY LEFT BLANK Page 34 of 34