HomeMy WebLinkAbout04-09-2019 Council Handouts SUMMARY OF COUNCIL CLAIMS 4/9/2019
ACH TRANSFERS
A/P AND PAYROLL CD TOTAL
101 GENERAL 145,372.31 105,060.48 1,055.86 251,488.65
202
205 TIF 94.75
401 94.75
23,905.37
528 23,905.37
529 -
565 -
572 52.50
705 52.50
6,548.07 8,818.84 104.12 15,471.03
706 41,493.16 5,792.78 104.11 47,390.05
7 1,094.73 1,059.78
71100 2,154.51
902 6,496.50
903 6,496.50
901 -
990 121.00
Voided Check 121.00
225,178.39 120,731.88 1,264.09 347,174.36
AP CHECK NUMBERS 64110-64162
PAYROLL CHECKS 28039
DD PAYROLL CHECKS 3734-3758
DD TRANSMITALS 7202-7215
TRANSMITAL CHECK 28040-28041
Dated: '
Mayor:
i
City Council:
City Recorder:
City of Oak Park Heights
Bills Presented for Payment April 9, 2019
Payroll
Gross Payroll with PERA, FICA, and Medicare
Mayor&Council:
4-9-19 3,123.65
City Administration:
4-15-19 11,508.18
Finance
4-15-19 8,587.82
Police Department:
4-15-19 50,232.46
Building Inspection Department:
4-15-19 4,237.44
Street Department
4-15-19 1,210.44
Park and Recreation Department:
4-15-19 1,349.08
Part-Time
4-1-19
0.00
i
Health& Dental Insurance
4-15-19 24,811.41
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Full-Time (Water)
4-15-19 8,818.84 j
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Full-Time(Sewer)
4-15-19
5,792.78
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Full-Time(Storm Sewer) j
4-15-19 1,059.78
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Total Utility Departments 15,671.40
Total Payroll 120,731.88
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CITY OF OAK PARK HEIGHTS Journals-Council Report(2) Page: 1
CASH DISBURSEMENTS(CD) Apr 09,2019 01:28PM
Period:2/28/2019(02/19)
Report Criteria:
Journal Code.Journal Code=CD
Transaction.GL Account(3 Characters)_{<>}"990"
Reference Account Debit Credit
Date Number Payee or Description Number Account Title Amount Amount
CD
1
02/03/2019 1 RECORD PSN FEES INVOICE#178950 705-48100-212 OTHER CONTRACTUAL SERVICES 104.12
RECORD PSN FEES INVOICE#178950 706-48200-212 OTHER CONTRACTUAL SERVICES 104.11
2
02/03/2019 2 RECORD DELTA DENTAL PREMIUM-F 101-20970-000 COBRA INS PREMIUM PAYABLE 88.20
02/03/2019 2 RECORD DELTA DENTAL CREDIT-TE 101-14700-000 ACCOUNTS RECEIVABLE-MISC 40.50
3
02/03/2019 3 RECORD HEALTH PARTNERS PREMIU 101-20970-000 COBRA INS PREMIUM PAYABLE 548.27
RECORD HEALTH PARTNERS PREMIU 101-40690-415 EMPLOYEE HEALTH LIFE&DENTAL 786.39
4
02/03/2019 4 RECORD PAYMENT-ADDL JANUARY 101-20980-000 HSA-HEALTH SAVINGS PAYABLE 75.00
02/03/2019 4 RECORD PAYMENT-ADDL JANUARY 101-20980-000 HSA-HEALTH SAVINGS PAYABLE 12.50
5
02/03/2019 5 RECORD HSA PAYBACK-CROFT 101-14700-000 ACCOUNTS RECEIVABLE-MISC 250.00-
6
RECORD HSA PAYBACK-CROFT 101-14700-000 ACCOUNTS RECEIVABLE-MISC 250.00-
02/28/2019 6 BANK CHARGE 101-40600-212 OTHER CONTRACTUAL SERVICES 5.00
Grand Totals: 1,764.09 500.00-
f
CITY OF OAK PARK HEIGHTS Journals-TREASURER'S REPORT(2) Page: 1
JOURNAL ENTRIES(JE) Apr 09,2019 01:29PM
Period:2/28/2019(02/19)
Report Criteria:
Journal Code.Journal Code=JE
Transaction.GL Account=90110900000
i
Reference Account Debit Credit
Date Number Payee or Description Number Account Title Amount Amount
i
JE
02/12/2019 3 WF Purchase WF MM 901-10900-000 INVESTMENTS-AT PAR 245,000.00
02/12/2019 3 WF Sale of 4m Funds 901-10900-000 INVESTMENTS-AT PAR 245,000.00-
02/12/2019 3 WF 19-03 Purch Inv BNY Mellon 901-10900-000 INVESTMENTS-AT PAR 245,000.00
02/12/2019 3 WF Sold WF MM 901-10900-000 INVESTMENTS-AT PAR 245,000.00-
02/19/2019 3 WF 18-13 INV Meridian 901-10900-000 INVESTMENTS-AT PAR 245,000.00-
02/19/2019 3 WF Purchase WF MM 901-10900-000 INVESTMENTS-AT PAR 245,451.07
02/20/2019 3 WF 18-13 INV Beal 901-10900-000 INVESTMENTS-AT PAR 245,000.00-
02/20/2019 3 WF Purchase WF MM 901-10900-000 INVESTMENTS-AT PAR 247,985.98
02/21/2019 3 WF 19-04 Purch Inv Meta 901-10900-000 INVESTMENTS-AT PAR 245,000.00
02/21/2019 3 WF Sold WF MM 901-10900-000 INVESTMENTS-AT PAR 245,000.00-
02/28/2019 3 SB Purchase SB MM 901-10900-000 INVESTMENTS-AT PAR 239.29
02/28/2019 3 WF Purchase WF MM 901-10900-000 INVESTMENTS-AT PAR 7,705.83
02/28/2019 3 UBS Purchase UBS MM 901-10900-000 INVESTMENTS-AT PAR 1,209.86
02/28/2019 3 WF 19-05 Purch Inv Shinhan NY 901-10900-000 INVESTMENTS-AT PAR 245,000.00
02/28/2019 3 WF Sold WF MM 901-10900-000 INVESTMENTS-AT PAR 245,000.00-
02/28/2019 3 Interest on MM 901-10900-000 INVESTMENTS-AT PAR 1,635.67
Grand Totals: 1,484,227.70 1,470,000.00-
i
I
Oak Park Heights
Request for Council Action
Meeting Date April 9, 2019
Agenda Item AARP Community Challenge Grant Opportunity
Time Req. 5
Agenda Placement New Business
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Discussion and Possible Action
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
Councilmember Johnson provided staff with information on a grant opportunity she recently
learned about. The grant is through AARP and is called the AARP Community Challenge. The
grant application is due on April 17 and is for community-based"quick-action"projects related
to housing, transportation, smart cities, and public spaces.
Staff reviewed the eligibility and guidelines and reached out to Boutwells Landing to discuss
possibilities/ideas that would fit a need and improve livability in the community. After a
meeting with their staff, there was a joint interest in creating a free bike share program.
Staff believes a bike share project would fit the scope of the grant opportunity in that it would
provide a mobility option that increases connectivity and bikeability and encourages physical
activity. Not only does this provide residents with a convenient mode of transportation, it also
helps reduce the city's travel-related carbon footprint.
If the City Council is interested in applying for the grant to create a bike share program, staff will
complete the application seeking funds for a bike rack, a fix-it station, bicycles, signage, GPS
units for the bikes, and promotion. Staff will work with Boutwells Landing to determine the best
location for the bike rack and fix-it station, but the fixtures would be placed alongside a City trail
on public property.
The following are estimated costs for the project, and there is no requirement for matching funds:
Element Cost
Bike rack $600
Fix-it Station $1400
Bicycles $2000
Signage/labels $500
GPS units/tracking software $1000
Promotional materials $500
TOTAL $6000
i
AARP
® COMMUNITY
Real Possibilities F7 it#{••6
A,, CHALLENGE
Grants to make communities livable for people of all ages
aarp.org/CommunityChallenge
Announcement and Overview
AARP Community Challenge 2019
"QUICK-ACTION"GRANTS TO MAKE COMMUNITIES LIVABLE FOR PEOPLE OF ALL AGES
AARP invites you to submit applications for quick-action projects that can help YOUR community become more
livable. Applications are now being accepted for small grants to improve housing,transportation,public space,
smart cities and other community elements.
Applications are due by April 17,2019, 11:59 p.m.ET, and all projects must be completed by November 4,2019.
Applications must be submitted through www.aarp.org/comrnunitychallenge. See Attachment A for the sample
application outline.
Introduction to AARP and Livable Communities
AARP's work on livable communities supports the efforts of neighborhoods, towns, cities and counties nationwide to
become more livable.We believe that communities should provide safe,walkable streets; affordable and accessible
housing and transportation options;access to needed services; and opportunities for residents to
participate in community life.
AARP has offices in every state,the District of Columbia, Puerto Rico and the U.S.Virgin Islands and is working with local
leaders in more than 300 communities. Ultimately, our vision is for a future in which U.S. communities—urban, suburban
and rural—are great communities for ALL.
To help support communities that are working to create change,AARP plays several key roles:
• Inspiring Communities to Take Action:AARP provides"quick-action' grant funding to communities through the
AARP Community Challenge, supporting projects that improve sidewalks and crosswalks, activate public spaces,
and more.We also host local workshops on livability, such as pop-up demonstrations that help inform and catalyze
stakeholders to take action.
• Providing Resources and Expertise:AARP provides local leaders and community organizations with online, print
and in-person resources and expertise to help cities, towns, and neighborhoods launch and implement livability
programs and positive changes.We also showcase great ideas from communities in AARP's print
and online publications.
• Engaging and Mobilizing Residents:AARP staff and volunteers work with community organizations and local
municipalities to engage residents. We collect information about what's important to older community residents,
share it with decision makers, and provide local leaders, advocates,and residents with toolkits for taking action.
Learn more at,gARP.orglCommunityChallenae Questions?Email CommunityChallenge(cr?AARRora
1
AARP Community Challenge 2019
AARP Community Challenge
We know that it takes time to build great communities but we also believe that quick actions spark longer-term progress.
AARP launched the AARP Community Challenge to fund projects that build momentum for change in communities to
improve livability for all local residents. Last year, the AARP Community Challenge awarded 129 grants.
AARP is currently soliciting applications for 2019 funding.Applications are due by April 17, 2019, 11:59 p.m. ET,
and all projects must be completed by November 4,2019.
Applications must be submitted through aarp.org/communitychallenge. See Attachment A for the sample
application outline.
Eligibility
The program is open to the following types of organizations:
• 501(c)(3), 501(c)(4)and 501(c)(6) non-profits
• Government entities
•Other types of organizations, considered on a case-by-case basis
The following projects are NOT eligible for funding:
• Partisan, political or election-related activities
• Planning activities and assessments and surveys of communities
•Studies with no follow-up action
• Publication of books or reports
•Acquisition of land and/or buildings
•Sponsorships of other organizations'events or activities
• Research and development for a non-profit endeavor
• Research and development for a for-profit endeavor
•The promotion of a for-profit entity and/or its products and services
What types of projects are acceptable?
See Attachment C for specific examples from the 2017 and 2018 AARP Community Challenge.AARP will prioritize
projects that aim to achieve the following outcomes.
• Demonstrate the tangible value of"Smart Cities."This new category will encourage communities to develop and
implement innovative programs that engage residents in accessing, understanding, and using data to increase quality
of life for all. The intention with this category is to encourage applicants to demonstrate new ways to engage in
decision-making about housing,transportation, economic development, placemaking, infrastructure, or other
community aspect.
• Deliver a range of transportation and mobility options in the community through permanent or temporary
solutions to increase connectivity,walkability, bikeability, and/or access to public and private transit.
•Create vibrant public places in the community through permanent or temporary solutions that improve open spaces,
parks and access to other amenities.
• Support the availability of a range of housing in the community through permanent or temporary solutions that
increase accessible and affordable housing options.
•Other community improvements.We want to know the most important needs in your community and the best quick-
action ideas you have to address them.
Community Challenge grants can be used to support the following types of projects in the community.
Please note: Proposed project types described below will be prioritized over those that support ongoing programming
or events.
• Permanent physical improvements in the community
•Temporary demonstrations that lead to long-term change
• New, innovative programming or services
The activity defined in the proposal must be completed by November 4, 2019.
Learn more at AARP.orq/CommunityChallenge Questions?Email Comm unityChallenge(d) RP.org
2
AARP Community Challenge 2019
Grant Amount
If your idea is big, no project is too small! Grants can range from several hundred dollars for smaller short-term activities
to several thousand for larger projects.
Does your project have to take place in a community that belongs to the AARP Network of Age
Friendly States and Communities?
No. Projects that benefit any community and satisfy all other criteria are eligible for consideration.
2019 Community Challenge Timeline
Dates Key Activity
April 17(11:59 p.m. ET) Deadline for applications.
Week of June 10 Winning applicants notified by email, non-selects will also be notified this week.
July 15 MOU and vendor forms completed and returned by grantees to AARP
national office.
July 17(tentative) National announcement of winning grantees to public.
July 17 Projects can start.
November 4 Deadline for project completion.
December 6 Deadline for After-Action Report.
How does a group/organization apply?
All applications must be submitted through AARP.org/CommunityChallenge by April 17, 11:59 p.m. ET.
Grant Selection
Grant recipients will be selected by an AARP panel of experts on aging, community development and livable communities.
Projects will be judged on the degree to which their goals make an immediate change that leads to longer-term impact in a
manner that meets all other selection criteria.
THRESHOLD CRITERIA(must meet the following criteria to be considered):
✓ All items in the grant application have been addressed or noted if not applicable.
✓ The grant is NOT used for partisan, political or election related activities, or property acquisition.
✓ The grant is NOT used to promote a for-profit or its products and/or services.
✓ The grant is for one of the uses in the Project Details section of the application.
More specifically,the projects will be assessed on:
• IMPACT(55 points)—The proposed project addresses a clear need that brings positive change to the community and
effectively engages residents.The project also demonstrates the ability to accelerate, grow and/or sustain the
community's livability for all, especially those 50 plus.
• EXECUTION (30 points)—Applicants demonstrate capacity to deliver the Community Challenge project on time and
within awarded budget.
• INNOVATION (15 points)The project demonstrates creativity, aesthetic beauty, unusual design or engagement
elements, and/or the potential to spark additional community change.
AARP reserves the right to make funding decisions based on other criteria, in addition to those described herein.
Learn more at AARP.org/CommunityChallenge Questions? Email CommunityChallengeCcDAARP.org
3
AARP Community Challenge 2019
An Opportunity for Other Possible AARP Funding:
Please note that by submitting a proposal for the AARP Community Challenge initiative, you and your organization give
AARP permission to reach out to you and others at your organization about other possible AARP funding opportunities that
your proposal may be eligible for based on the AARP Community Challenge criteria. However, please note that AARP is
not obligated in any way to consider your proposal for any additional AARP funding.
Note Regarding Other Potential Funders:
AARP might be contacted by other potential funders that could be interested in funding projects that were not funded through
the AARP Community Challenge.The potential funders may have additional process steps and funding requirements than
those of the AARP Community Challenge. If requested,AARP would like to send your contact information,organization name
and a short description of the proposal including the community where the project would take place("Project Information").
Please note that these projects will be subject to any potential funder's own terms, conditions and review. Please indicate in
your application whether or not you give permission to AARP to share your contact information and a description of your
proposal. If you select"yes"you agree on behalf of yourself and your organization to release AARP from all liability associated
with sharing the Project Information with potential funders.We will alert you before this information is given to potential
funders.
Application Requirements
•Applicants must meet the eligibility requirements.
•Applications must be submitted through AARP.org/CommunityChallenge with all pertinent information.
• Incomplete applications will not be reviewed.
Notification
Grant recipients and unselected applications will be notified by email. Grantees must execute and email a binding
Memorandum of Understanding and completed vendor forms to AARP by July 15, 2019. Noncompliance with this time
period may result in disqualification or delayed funding.
Terms and Conditions
By submitting an application to AARP,the applicant agrees that:
•The decisions of AARP regarding the eligibility of participants and the validity of entries shall be final and binding.
•All submissions will be judged by AARP whose decisions and determinations as to the administration of the award
and selection of award recipients are final.
•AARP has the right, in its sole discretion,to cancel, or suspend the award.
•All projects and applications shall not violate any third-party rights.
• Except where prohibited by law, participation in the AARP Community Challenge constitutes the Applicant's
consent to AARP's use of the organization's name and corporate logo, street address,city, state,zip code, county,
and names, likenesses, photographs,videos, images, and statements made or provided by the Applicant's
representatives regarding the award for promotional purposes in any media without further permission, consent,
payment or other consideration.
All promotional materials(such as newsletters, press releases), events and signage related to the funded project will
include a statement indicating that support was received from AARP.
The organization is required to capture photos of the project and encouraged to capture video.As the organization
captures photos and video of the project, if an identifiable individual appears in the photos and/or videos,the organization is
responsible for having him/her sign the AARP General Release(this document will be provided to grantees with the MOU
and other required paperwork). In addition the organization should not include any element in photos or videos provided
to AARP that may violate third party rights such as artwork and trademarks in text and logo other than those owned by
the organization and AARP.The organization should be prepared to send work in progress photos to AARP upon request.
Following the grant period, grantees are required to respond to periodic requests for updates from AARP.
AARP and its affiliated organizations,subsidiaries,agents and employees are not responsible for late,lost,illegible,incomplete,
stolen, misdirected,illegitimate,or impermissible submissions or any other error whether human,mechanical or electronic.
Learn more at AARP.org/CommunityChallenge Questions?Email CommunityChallenge(&AARP.org
4
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