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HomeMy WebLinkAbout05-28-2019 Council Packet CITY OF OAK PARK HEIGHTS TUESDAY, MAY 289 2019 CITY COUNCIL MEETING AGENDA 6:00 PM, or upon conclusion of preceding Worksession CITY HALL 6:00 p.m. I. Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 6:00 p.m. Il. Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Johnson D. Councilmember Liljegren E. Councilmember Runk F. Staff • Recycling Award(pg. 3) • Spring Clean-up Report 6:05 p.m. III. Visitors/Public Comment A. Vision of a Community Center—Diane Polasik and Bob Dickey(pg.7) This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please limit comments to 3 minutes in length). 6:10 p.m. IV. Consent Agenda(Roll Call Vote) A. Approve Bills&Investments B. Approve City Council Worksession Notes—April 23,2019 (pg.9) C. Approve City Council Minutes—April 23, 2019 (pg. 11) D. Approve Regular Premium Option for the Workman's Comp Insurance (pg. 15) E. Approve Waiver of Statutory Tort Limits for LMCIT Liability Insurance (pg.21) F. Approve License for Sale/Storage of Fireworks at Walmart(pg.23) G. Authorize the St. Croix Crossing Half Marathon to Proceed in the City on July 27, 2019 (pg.25) H. Adopt 2019-2023 Anticipated Capital Improvement Plan(pg.39) I. Approve Letter to LMC Endorsing Mary McComber as Second Vice President of the Board of Directors (pg.43) J. Approve Replacing Failed Krueger Lift Station Pumps (pg.47) K. Authorize Staff to Contract with KLM for Water Tower Inspection and Cleaning (pg.55) 6:10 p.m. V. Public Hearings 6:10 p.m. VI. Old Business None Please mute or silence any cell phones,computers or other devices during meeting—Thank You. Page 1 of 252 Agenda May 28,2019 Page 2 6:10 p.m. VII. New Business A. Taco Bell—Amended Conditional Use Permit&Design Standards/Site Plan Review 14529 60"' Street N. (pg. 67) B. Stillwater Crossing—Sign Variance 5950 Osgood Ave. (pg. 111) C. Central Automotive—Conditional Use Permit—Final Plant, Site Plan&Design Guidelines Review—Osgood Ave. & 59h Street(pg. 131) D. Norell Ave. & STH 36 Frontage Road—2020 Capital Budget Application(pg. 197) E. Trail Study Proposal—Oakgreen Ave&58h Street(pg.205) F. Accountant II—Review and Hiring Process (pg. 209) G. Authorize Finance Director to Prepare Preliminary 2020 Budget and Adoption of the Proposed Budget Schedule(pg.229) H. Release of County Jail Prisoners (pg. 231) I. Set Public Hearing to Consider Request Regarding Noise Ordinance for Concert at Stillwater Bowl on July 12,2019 (pg.233) J. Youth Service Bureau—Request for Funding—Yellow Ribbon Committee(pg. 235) K. Temporary Bus Parking—Stillwater Area High School (pg.237) 7:10 p.m. VIII. Other Council Items or Announcements 7:15 p.m. IX. Closed Session(closed pursuant to MN Stat. 13d.05, subd. 3 A. Norell Avenue Redevelopment—Land Acquisition 7:45 p.m. X. Adjournment Page 2 of 252 f S. Oak Park Heights Request for Council Action Meeting Date May 28, 2019 Agenda Item Recycling Award Time Req. 0 Agenda Placement Staff Reports Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Receive Information Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 3 of 252 4kCity of Oak Park Heights 14168 oak Park Blvd.N.Oak Park Heights,MN 55082.Phone(651)439-0439•Fax(651)439-0574 April 29, 2019 Lynn Zurn 5435 Oakgreen Ave N Oak Park Heights, MN 55082 Dear Ms. Zurn: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, April 25, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulatio t ]enni er Pinski City Clerk TREE CITY U.S.A. Page 4 of 252 City of Oak Park Heights 14168 Oak Park Blvd,N•Oak Park Heights,MN 55082.Phone(651)439-0439•Fax(651)439-0574 May 9, 2019 Brandon & Lauren Blazer 14375 57th Street N Oak Park Heights, MN 55082 Dear Mr. & Mrs. Blazer Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, May 9, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulati Jennifer Pinski City Clerk TREE CITY U.S.A. Page 5 of 252 City of Oak Park Heights 14168 Oak Park Blvd.N•Oak Park Heights,MN 55082•Phone(651)439.4439•Fax(651)439-0574 May 23, 2019 Craig and Stephanie Gilbert 5610 Newgate Circle N Oak Park Heights, MN 55082 Dear Mr. & Mrs. Gilbert: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, May 23, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations' Jenn r Pinski City Clerk TREE CITY U.S.A. Page 6 of 252 Oak Park Heights Request for Council Action Meeting Date May 28, 2019 Agenda Item Vision of a Community Center—Diane Polaski and Bob Dickie Time Req. 5 Agenda Placement Visitors/Pubic Comment Originating Department/Requestor Administration/Jennifer Pinski Requester's Signa ` Ir Action Requested Receive information Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). Diane Polasik contacted the City of Oak Park Heights after attending the Greater Stillwater Chamber of Commerce Toast&Topics Event. She indicated she spoke with Mayor McComber about a vision of a community center in the area and requested to speak to the City Council to provide a brief history and update on the work that was being done. Page 7 of 252 THIS PAGE INTENTIONALLY LEFT BLANK Page 8 of 252 �P, Oak Park Heights Request for Council Action Meeting Date May 28, 2019 Agenda Item Approve City Council Worksession Notes—April 23, 2019 Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 9 of 252 0 CITY OF OAK PARK HEIGHTS CITY COUNCIL WORKSESSION NOTES TUESDAY,APRIL 23,2019 Present: Mayor McComber, Councilmembers Dougherty,Johnson, and Runk; City Administrator Johnson; City Attorney Sandstrom; City Engineer Mann; City Planner Richards; and City Clerk Pinski. Absent: Councilmember Liljegren. 1. Call to Order: Mayor McComber called the meeting to order at 5:32 p.m. 2. Council Goal Setting Update and Memorial Avenue Discussion: Mayor McComber reported she attended two meetings on April 17 regarding the Xcel Energy King Plant, and she would be attending another meeting on April 29. She stated she had no further information other than it was a work in progress. City Administrator Johnson provided a list of items from the goalsetting meeting which included status updates. He reported that he met with Cushman Wakefield on the Norell Avenue land exchange, and they wanted a study. He said staff requested they provide the City with a scope of the study. He said he would do a memo on garbage container sizes,and the Council may want to add that to their goals list. Mayor McComber asked whether it would be worth it to do a reclaim on Memorial Avenue,or should it be a full reconstruction to bring it to urban condition. City Engineer Mann said he would need to look at the road to assess condition, and he would come back with a recommendation. City Administrator Johnson said he would ask Paul Gleeson, an appraiser,to see if the City needed an updated quote. McComber suggested the City Engineer look at the road first and provide an opinion,then do the appraisal and feasibility study update. No action was taken. 3. Minnesota Mayor's Conference: Mayor McComber reviewed the trolley tour plan and said she, Councilmember Johnson, and City Administrator Johnson would be tour guides. She said there was a change in plans due to weather, and they added an indoor tour of Boutwells Landing. No action was taken. 4. Adjourn: The meeting was adjourned at 6:00 p.m. Page 10 of 252 pl", Oak Park Heights Request for Council Action Meeting Date May 28, 2019 Agenda Item Approve City Council Minutes—April 23, 2019 Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Approve Back g-ound/Tustification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 11 of 252 CITY OF OAK PARK HEIGHTS TUESDAY, APRIL 23, 2019 CITY COUNCIL MEETING MINUTES L Call to Order/Pledte of Allegiance/Approval of Agenda: Mayor McComber called the meeting to order at 6:13 p.m. Present: Councilmembers Dougherty, Johnson, and Runk. Staff present: City Administrator Johnson, City Clerk Pinski, City Attorney Sandstrom, City Planner Richards, and City Engineer Mann. Absent: Councilmember Liljegren. Mayor McComber added"Additional Summer Event—Community Building" to New Business as Item C. Councilmember Johnson, seconded by Councilmember Dougherty, moved to approve the Agenda as amended. Carried 4-0. II. Council/Staff Reports: A. Mayor McComber: She reported she was invited to the Stillwater Area High School for a meeting with Governor Walz and the Education Commissioner; she attended a meeting at the Center of Energy, Environment, and Economics, a meeting on the Xcel Energy Integrated Resources Plan, the LMC Board of Directors meeting, and a meeting with Commissioner of Transportation Margaret Anderson Kelliher; she will be attending the Chamber Toast& Topics State of the Cities meeting, the Minnesota Mayor's Association Conference, the St. Croix Valley Prayer Breakfast, and the Minnesota Association of Small Cities Board of Directors meeting. She said she was unable to attend the Law Enforcement Day at the Historic Courthouse on May 15. McComber also reported that Spring Clean-up was set for Saturday, May 4 from 7:30 a.m. — 1:00 p.m. at the Andersen Corporation southwest parking lot. B. Councilmember Dougherty: No report. C. Councilmember Johnson: She reported she attended the Brown's Creek Watershed District and the Parks Commission meetings. D. Councilmember Liljegren: Absent. E. Councilmember Runk: He reported the Middle St. Croix Watershed Management Organization was cancelled. F. Staff: City Clerk Pinski reported that the resident at 5544 Osgood Avenue North was chosen as the recycling award winner. Page 12 of 252 City Council Meeting Minutes April 23, 2019 Page 2of3 III. Visitors/Public Comment: A. Annual CVB Tourism Marketing Report: Christie Rosckes provided a presentation showing marketing efforts and analytics. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes —April 9, 2019 C. Approve Proclamation for Municipal Clerks Week: May 5-11, 2019 D. Appoint Jennifer Giovinazzo to Recommended Term on Planning Commission Councilmember Runk, seconded by Councilmember Johnson, moved to approve the Consent Agenda. Roll call vote taken. Carried 4-0. V. Public Hearings: A. Consider Amendment to Special Home Occupation Permit— 14860 Upper 551' Street— Stillwater Premier Ben_gals: City Administrator Johnson reported that the applicant, Michelle Lorenz, filed for an amendment to her special home occupation permit to allow additional Bengal cats for breeding. Michelle Lorenz was present and read comments received on the state inspection report which were very positive. City Administrator Johnson reported that he visited the site and received a letter of support and no complaints, and staff recommended approval with conditions. Mayor McComber opened the Public Hearing. No comments were made. Councilmember Runk, seconded by Councilmember Dougherty, moved to close the Public Hearing. Carried 4-0. Councilmember Dougherty, seconded by Councilmember Runk, moved to approve the amendment to the permit with the conditions recommended by staff. Carried 4-0. VI. Old Business: None VII. New Business: A. 5845 Stagecoach Trail N—Roof Damages: City Administrator Johnson reported that the roof had collapsed on the building, and staff had requested a plan from the owner to address the issue. He said the owner did not provide a plan, and staff was recommending the City Council pass a Resolution that required specific action that the owner address the conditions not later than June 30, 2019. Attorney Sandstrom reported that the Resolution would constitute an order by Minnesota Statute 463 as a precursor to any action the City may want to take. Page 13 of 252 City Council Meeting Minutes April 23, 2019 Page 3 of 3 Councilmember Dougherty, seconded by Councilmember Johnson, moved to approve the Resolution. Roll call vote taken. Carried 4-0. B. Menards— CUP/Design Guidelines & Site Plan Review 5800 Krueger Lane—Yard Entrance/Exit Expansion: City Planner Richards reported that Menards made an application to add an automated express lane requiring an addition to the existing gate and a reduction in parking spaces. He reviewed his planning report. Councilmember Runk, seconded by Councilmember Johnson, moved to approve the Resolution. Roll call vote taken. Carried 4-0. C. Additional Summer Event—Community Building: Councilmember Johnson reported the proposal was to expand the current event scheduled for August 15 at Autumn Hills Park with additional funding to celebrate the 60th anniversary of the City. Councilmember Dougherty, seconded by Councilmember Runk, moved to approve the event and budget of$3,000 from the contingency fund. Carried 4-0. VIII. Other Council Items or Announcements: None IX. Adiourn: Councilmember Dougherty, seconded by Councilmember Johnson, moved to adjourn at 6:44 p.m. Carried 4-0. Respectfully submitted, Approved as to Content and Form, Jennifer Pinski Mary McComber City Clerk Mayor Page 14 of 252 F . 1S•' Oak Park Heights Request for Council Action Meeting Date May 21,2019 Time Required: 1 min Agenda Item Title: Workman's Comp-Approval of Premium Option Agenda Placement Consent Originating Department/Requestor Finance—Betty Caruso Requester's Signature Action Requested Approve the Regular Premium Option for the Workman's Comp Insurance 7/7/2019- 7/6/2020 Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): We have received our workman's comp quote for 7/7/2019-7/7/2020 The premium comparison is as follows: 7/7/19 7/7/18- 7/7/17- 7/7/20 7/7/19 7/7/18 Calculated Premium $81,036 $ 73,005 $69,276 Experience Modification .72 .89 .89 Standard Premium $58,346 $ 64,974 $ 61.656 Premium Discount $ 5,068 $ 5,698 $ 5,382 Net Premium $53,278 $59,276 $56,274 Net Premium%of Calc Premium 65.75% 81.19% 81.23% A summary of changes is as follows: • The Net Premium decrease of the 2019/2020 premium is$-5,998 or-10.12% under 2018/2019. • The Calculated Premium increased by$8,031 or 11.00%over 2018/2019 premium. o The individual wage classification rates increased by 14%for police and decreased by 5.5%for streets. The average increase for 2019/2020 is 1.93%. ( i.e. Street rate for 2018$9.67/$100 wages; 2019$9.14/$100 wages) o Wages used in the calculation increased by 3.9% • The premiums for the police classification are reduced by 10%or$5,785. • Our claims remained low and our experience modification moved from 89%to 72%saving $13,776 in premium costs. • With these calculations,the net premium is now 65.75%of the calculated premium. The biggest factor to this savings is the experience modification. Included with this memo is the League premium quotes for adding deduction amounts to our present policy and quotes for retrospective premium options. Page 15 of 252 The various deductible premiums and the retrospective premiums are an option that the City should review. (See attached LMCIT Premium Option Letter for reference) • Deductible Premium-the only deductible that could be a potential option would be the$500 deductible. The"breakeven"would be 2 claims of$500 being filed-any claims filed over that would be greater expense than the$53,278 regular premium for no deductible. The average claims filed are approximately 2-3/year. So this option would not provide any significant savings. • The Retrospective Premium-the city would pay the initial $53,278 premium. At the end of the policy year,the city would have a workman's comp audit as normal based on actual wages paid. 6 months following any claims filed in the policy year would be analyzed and an estimate of the incurred claims would be charged to the city. If the claims are less than$20,000,the city would be refunded premium dollars(net premium min$31,098). If claims are over the $20,000 the city would pay more premium up to a cap of$75,850. If a claim is filed and no money is actually paid,the LMCIT estimate of incurred claim can still be assessed to the city and charged as the claim can remain open up to 16 years. If this option were to be chosen by the council,I would recommend setting aside the potential additional premium of$22,602 that could potentially be assessed by the LMCIT. There is potential to gain$22,180 in premium savings as well as a potential to lose$22,602. 1 would recommend the standard premium coverage based on the savings of premium dollars is minimal if a deductible is added or an increased premium may result if the retrospective option is chosen. The budget for 2019 for Workman's Comp is$65,575. The expenditure based on the premiums being allocated to a calendar year would be$56,277. Page 16 of 252 League of Minnesota Cities Insurance Trust Group Self-Insured Workers' Compensation Plan 145 University Avenue West St. Paul, MN 55103-2044 Phone (651) 215-4173 Notice of Premium Options for Standard Premiums of $50,000 - $100,000 OAK PARK HEIGHTS, CITY OF Agreement No.: WC 1003678Q-3 14168 OAK PARK BLVD N Agreement Period: OAK PARK HEIGHTS, MN 55082-6476 From: 07/07/2019 To: 07/07/2020 Enclosed is a quotation for workers'compensation deposit premium. Note: Renewal Coverage will be bound as per the expiring coverage arrangement, including coverage for elected and appointed officials,with the premium Indicated on the quote, unless the member or agent sends a written request not to bind renewal coverage. ESTIMATED DEPOSIT PAYROLL DESCRIPTION CODE RATE PAYROLL PREMIUM SEE ATTACHED SCHEDULE FOR DETAILS Manual Premium 81,036 Credit 0.72 -22,690 Standard Premium 58,346 Deductible Credit 0.00% 0 Premium Discount -5,068 Net Deposit Premium 53,278 Agent: 01003 Forest Lake Ins Agency 232 S Lake St Forest Lake, MN 55025-2605 Page 1 of 3 LM4514(3102)tNIjj:V%) Notice of Premium Options for Standard Premiums of $50,000 - $100,000 (Con't) OPTIONS Please indicate below the premium option you wish to select. You may choose only one option and you cannot change options during the agreement period. NET DEPOSIT PREMIUM 1. ❑ Regular Premium Option 53,278 2. ❑ Deductible Premium Option Deductible options are available in return for a premium credit applied to your estimated standard Premium of$ 58,346. The deductible will apply per occurrence to paid medical costs only. There is no aggregate limit. Deductible Premium Credit Net Deposit per Occurrence Credit Amount Premium ❑ $250 1.00% -583 52,695 ❑ $500 1.70% -992 52,286 ❑ $1,000 2.90% -1,692 51,586 13 $2,500 5.00% -2,917 50,361 0 $5,000 7.50% -4,376 48,902 ❑ $10,000 10.50% -6,126 47,152 ❑ $25,000 17.00% -9,919 43,359 ❑ $50,000 22.50% -13,128 40,150 3. ❑ Retrospective Rates Premium Option Retro-Rated Est. Minimum Retro-Rated Est. Maximum Minimum Factor Premium MaximumFactor Premium ❑ 0.533% 31,098 1.300% 75,850 0 0.494% 28,823 1.500% 87,519 11 0.422% 24,622 2.000% 116,692 This quotation is for a deposit premium based on your estimate of payroll and selected options. Your final actual premium will be computed after an audit of payroll subsequent to the close of your agreement year and will be subject to revisions in rates, payrolls and experience modification. While you are a member of the LMCIT Workers' Compensation Plan, you will be eligible to participate in divident distributions from the Trust based upon claims experience and earnings of the Trust. If you desire the coverage offered above, please return this signed document for the option you have selected. This quotation should be signed by an authorized representative of the city requesting coverage. Signature Title Date Page 2 of 3 LM4514(31ft)QRe(KV16) Notice of Premium Options for Standard Premiums of $50,000 - $100,000 (Con't) CONTINUATION SCHEDULE FOR QUOTATION PAGE REMUNERATION RATE CODE DESCRIPTION EST. PREM 151,675 9.14 5506 STREET CONSTRUCTION 13,863 176,366 3.85 7520 WATERWORKS 6,790 1,029,054 5.06 7721 POLICE-NON SMOKING 52,070 529,182 0.72 8810 CLERICAL OFFICE EMPLOYEES NOC 3,810 13,055 7.82 9016 SKATING RINK OPERATION 1,021 50,036 5.54 9102 PARKS 2,772 100,131 0.62 9410 MUNICIPAL EMPLOYEES 621 18,200 0.49 9411 ELECTED OR APPOINTED OFFICIALS 89 Manual Premium 81,036 Page 3 of 3 LM4514(3A"RiMM) THIS PAGE INTENTIONALLY LEFT BLANK Page 20 of 252 ZVI- Oak Park Heights Request for Council Action Meeting Date May 28, 2019 Time Required: 1 min Agenda Item Title:Liability Coverage - LMCIT Waiver. of Statutory Tort Limits Agenda Placement Consent Originating Department/Requestor Finance - Betty Caruso Requester's Signature Action Requested Waive the statutory tort limits for City liability insurance as offered by the LMCIT for 2019-2020. Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): The City's statutory tort limits for liability are $500,000 per individual, $1,500,000 per occurrence/aggregate. If the City chooses to "waive the tort limits to the extent of the insurance coverage purchased" the limits would then become $2,000,000 per individual and $2,000,000 per occurrence/aggregate. The increase in premium cost to the city for "waiving the limits" is estimated to be $1,450. In effect, the City is purchasing increased insurance coverage. The City has typically made this choice of"waiving the limits" and acquiring more coverage. Staff does recommend the "waiving of the limits" as expressed above as it provides addition liability coverages for minimal cost. Page 21 of 252 0 LEAGUE OF CONNECTING &INNOVATING MINNESOTA SINCE 1913 CITIES LIABILITY COVERAGE—WAIVER FORM Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust(LMCIT) must complete and return this form to LMCIT before the member's effective date of coverage.Return completed form to your underwriter or email to pstechAlmc.Ug. The decision to waive or not waive the statutory tort limits must be made annually by the member's governing body, in consultation with its attorney if necessary. Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision has the following effects: • If the member does not waive the statutory tort limits, an individual claimant could recover no more than $500,000 on any claim to which the statutory tort limits apply. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would be limited to$1,500,000. These statutory tort limits would apply regardless of whether the member purchases the optional LMCIT excess liability coverage. • If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could recover up to $2,000,000 for a single occurrence(under the waive option,the tort cap liability limits are only waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is $2,000,000). The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000,regardless of the number of claimants. • If the member waives the statutory tort limits and purchases excess liability coverage,a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased,regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. LMCIT Member Name: City of Oak Park Heights Check one: ❑ The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn. Stat. 466.04. ❑ The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. § 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of member's governing body meeting: 05/28/2019 Signature: Position: 145 UNIVERSITY AVE.WEST PHONE:(651)281-1200 FAx(651)281-1299 ST. PAUL, MN 55103-2044 TOLL FREE:(800)925-1122 WEB:WWW.LMC.ORG Page 22 of 252 PP - Oak Park Heights Request for Council Action Meeting Date May 28, 2019 Agenda Item Approve License for Sale/Storage of Fireworks at Walmart Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). Walmart has applied to sell fireworks inside their store in Oak Park Heights. The application has been reviewed by staff,the license fee has been paid, and the background check has been completed by the Police Department. I recommend approval. Page 23 of 252 THIS PAGE INTENTIONALLY LEFT BLANK Page 24 of 252 �p Oak Park Heights Request for Council Action Meeting Date May 28th. 2019 Time Required: 1 Minute Agenda Item Title: St Croix Crossing Half Marathon Agenda Placement Consent AwKWa 101 Originating Department/Re sto ohnson Ci Administrator Requester's Signature Action Requested Auth e the St Croix Crossin Half Marathon to Proceed in the CijY for Jul 2019 and pursuant to Final Agreement as Developed by Staff. Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): The City has been requested to authorize the St. Croix Crossing Half Marathon to move through the City on July 27h,2019_Please see the attached communication. They are proposing annroximately 1.200 narticinantc_ This is to he a "for nrnfit"event_ As the City has had a number of similar events happen over the past several years,there have been very few issues that have arisen and all events have been well managed. The operators of this event have significant experience in operating these events and they would bear all risk and burden of ensuing the safety and welfare of all participants and a further indemnification of the City. An impact fee of$500 and a$1,000 escrow fee is proposed consistent with past permits issued. Staff does recommend this authorization with the final approval being held by the Chief of Police and the execution of a Final Agreement consistent with past practices(Draft Enclosed). Page 25 of 252 " WATEI UN � - R T, ILL m .;: ,-!a Awl 0. j .0.09 Stillwater 1/2 Marathon Lift Bridge Road Race SL Croix Crossing Half Marathon Gopher to Badger Half Marathon Stillwater Boom Site Log Run Half•10K•5K 10M•1 OK•5K Half•5K Half•10K•5K 10M•12K•5K May 25,2019 June 29,2019 July 27,2019 August 10,2019 September 21,2019 May 11, 2019 Eric Johnson City Administrator Oak Park Heights 14168 Oak Park Blvd N Oak Park Heights, MN 55082 Hello Eric, Thank you for calling last week. The St. Croix Crossing Half Marathon will take place July 27. The race begins in Wisconsin and runs the first 11 miles (approximately) before crossing the new bridge into Oak Park Heights on the loop trail pedestrian path. It then turns north on the trail into Stillwater. The trail will not be closed and will be signed in advance to notify the public of the race. The entire course will be monitored by race marshals and public safety provided by officers from the St. Croix County Sherriff s office and the Stillwater Police Department (SPD). Regarding the entrance to Sunnyside Marina, SPD will be present to ensure the safety of runners/pedestrians and the safe crossing of cars in the area. We expect around 1200 race participants that morning. The race begins at 7:00 am. 5K runners and walkers will pass through the area between approximately 7:06 and 7:45. Half marathon runners and walkers will pass through between approximately 8:00 and 10:30. I'm attaching maps of the entire course and the area in Oak Park Heights. Please advise what is needed to secure the proper permitting for that section of the race. Let me know if you have any questions, Eric, or any more information is needed. Best regards, Stacy Einck Coordinator Run Stillwater, Inc. Run Stillwater•P.O.Box 21 •Stillwater,Minnesota 55082•info@runstillwater.com Page 26 of 252 CITY OF OAK PARK HEIGHTS—ST CROIX CROSSING HALF MARATHON- AGREEM ENT 2019 THIS AGREEMENT is made this_day of ,2019 between the CITY OF OAK PARK HEIGHTS, Washington County, Minnesota ("City"), and , ("RACE HOLDER") Whereas the RACE HOLDER,via the Contractor has approached the City—see letter dated _ in "Exhibit A" - regarding the desire to have the St. Croix Half Marathon Event. (the "Event") to allow the event and its participants move through the City of Oak Park Heights on July 27h, 2019. The City does hereby approve such event subject to the execution of this document by the City and the RACE HOLDER and which requires the full compliance with all provisions. RECITALS 1. The City hereby authorizes the RACE HOLDER to organize and conduct the Event within the statutory limits of the City of Oak Park Heights subject to the terms and conditions found herein. This shall be a singular event on the specified date. No date or route deviations shall occur in the City without the prior approval of the City. "Exhibit A"additionally contains the route map. The City expressly states to the Race Holder that the routes chosen will be under traffic, including possible construction traffic from the St. Croix River Crossing Project or other public projects and the City will not provide any staff or police officers that will be charged with any traffic management at any area. At all times participants will strictly obey traffic laws and utilize in place pedestrian crossing systems. The Race Holder shall make extensive, proactive efforts to communicate these protocols to all its participants and may NOT block or interfere with public roadways, trail-ways or other public spaces. This Agreement does not convey sole,primary or priority use of any public infrastructure. 2. Limitations. RACE HOLDER agrees that the number of Race participants for all races will be limited to a total of 1,200 individual participants through the course of the day. 3. Fees. RACE HOLDER shall pay a City impact fee of$500.00and$1,000.00 security escrow to the City by June 15th,2019, see item 15. The RACE HOLDER may seek a waiver of the City's impact fee from the City Council through 12/31/19. 4. Parking Control. By June 15th, 2019, The Event Holder shall provide a parking plan for review by the City, so that the City can understand where all parking may be planned to occur and/or if other permitting is necessary. Should the City determine that there are meaningful number of participants or spectators parking in private lots within the City, the City reserves the right to withhold penalties as outlined in Section 17. [01501-00545/2555088/11 Page 27 of 252 5. Garbage and Rubbish Removal. All garbage and refuse generated by the Event, including that left by participants and/or spectators, will be removed and properly disposed of by sundown on the day of the Event. The RACE HOLDER will be responsible to reimburse the City for any subsequent cleaning determined to be necessary by the City as a result of the Race. 6. Portable Toilets. Portable toilets will not be set-up in the City.Participants or spectators will be ticketed should they be viewed utilizing inappropriate toilet facilities. Further, should the City determine that because of the Event, that there are extraordinary circumstances in which there are persons along or near the race route utilizing inappropriate facilities, during the race day,the City reserves the right to withhold and collect penalties. 7. Water Stops and First Aid Stations. RACE HOLDER shall establish water and first aid stations at locations on the route in keeping with National Race Standards for similar events. Should the RACE HOLDER desire to place a station(s) in the City the RACE HOLDER shall explicitly seek that permission by supplying the exact locations and set-up proposal to the City not later than June 1P, 2019. The City may not unreasonably withhold such permissions. 8. Emergency Plan. The RACE HOLDER shall provide to the City a copy of their Emergency Plan and will then be affixed hereto as "Exhibit B". Failure to provide an Emergency Plan does not release the RACE HOLDER from ensuring the protection of its participants. The City is not dedicating any additional resources to the Event and shall provide emergency services only as traditionally held during duty hours. 9. Food Liauor.and Vending. The RACE HOLDER will not sell commercial food_liaunr or vending,nor will they license others to provide these services to race participants in the City. This provision does not prevent RACE HOLDER from providing food and nonalcoholic beverages to Race participants only and shall be consistent with the intent of this Agreement 10. Insurance, Hold Harmless, and Indemnity. The RACE HOLDER does agree to fully indemnify, defend, and holds harmless in totality the City with regard to any claims, causes of action or demands that might be brought against the City arising out of the events, activities, and occurrences arising out of or relating to this Agreement or activities hereunder including any claim brought by any participant or any other impacted party. Further, the RACE HOLDER shall provide to the City evidence of insurance coverage of at least $1,500,000 of combined single limits covering claims that might be brought against them that arise out of the events authorized by this Agreement; and to name the City as an additional insured on their policy "as their [01501-00545/2555088/1] Page 28 of 252 interest may appear." This proof of insurance shall be provided to the City Administrator not later than June 15`h,2019 and affixed here to as"Exhibit C". The RACE HOLDER have been made specifically aware by the City that runners and participants will be moving across surfaces that are un-even, unpaved, not regularly maintained for running, are not solely dedicated for pedestrian traffic and/or are impacted by construction during 2019. The City does not warrant that any such surface is maintained in a condition that is suitable for the purposes of the RACE HOLDER and their participants. The RACE HOLDER shall inform all participants of these conditions at to use utmost caution,and cause participants to sign a waiver that releases the City from any responsibility or liability arising from their participation. 11. Public Information. RACE HOLDER shall make extensive,deliberate,affirmative and documented efforts to notify property owners and businesses along the Racecourse of any restrictions that might be placed upon their movements or activities during the Race. This shall include a letter sent to each residence along the race route within 5 business days prior to the event. 12. Community Participation. The City shall work in good faith with RACE HOLDER to encourage community participation in Race preparation and Race conduct. The City however shall not be required to perform any specific action or provide any funding or service. The City and RACE HOLDER shall not be deemed partners, a joint venture or any other similar affiliation merely by the City's encouragement of community participation. 13. Police Power. The RACE HOLDER shall maintain and monitor his/her personal cell phone at all times on the day of the race, and such phone number shall be provided to the City Police Department prior to June 15 , 2019 in order to enable the City to immediately reach RACE HOLDER in the event of any emergencies or safety issues during the Race. 14. Use of City Parks. RACE HOLDER may separately request in writing the use of various City Parks during set up, execution of the Race, and tear-down. The City shall endeavor to facilitate such use subject to prior reservations of record and in all situations,use of City park and shelters shall operate under City Ordinances. 15. City Costs. RACE HOLDER is jointly responsible to ensure that the City is reimbursed for all costs incurred by the City to allow such Race, including but not limited to City Police Department, Public Works Department, and Fire Department and as needed to safely conduct and maintain the event. A refundable cash deposit of$1,000.00 and the $500 impact fee must be made to the City by RACE HOLDER no later than June 15th, 2019. This $1,000 amount shall serve as a security to the City and shall be reimbursed to RACE HOLDER at such time RACE HOLDER pays to the City all costs incurred by the City and/or penalties due. The City shall invoice RACE HOLDER within 60 (01501-00545/2555088/1] Page 29 of 252 days of the Race for all final City costs incurred for the Race,if any. If City is required to take legal action to enforce this Agreement or collect penalties from RACE HOLDER, then RACE HOLDER shall be responsible to pay the City's costs of enforcement, including reasonable attorneys' fees and court costs, in doing so. 16. Term. The term of this Agreement is for the dates noted in the Agreement. No extensions may be granted. 17.Non-Com liance. Failure on the part of RACE HOLDER to comply with specific provisions of this Agreement, including the providing of the preparatory documents and actions may result in the City implementing monetary penalties in the amount of $200.00 for each violation and/or the City's revocation of permission to hold this race within the City. The City will provide written notice to RACE HOLDER for each violation and will bill RACE HOLDER for such violation.The City may also conclude, through the decision of the Chief of Police that RACE HOLDER has not provided the required documentation in the required timelines the City may then revoke the permission to hold the race within the City limits,as determined by the Chief of Police. It remains RACE HOLDER'S responsibility to provide the required documents in a fashion wholly consistent with the dates stated in this Agreement. 18. Additional Permits.Not later than July 151b,2019 the CONTRACTOR shall provide a copy to the City of the Washington County and/or the State of Minnesota permit(s)(to be incorporated herein as "Exhibit D")necessary to hold such race along or upon the St. Croix Crossing, STH 95 or other State or County roadways. Failure to provide this information may result in the City revocating this permit. IN WITNESS WHEREOF,the parties have set their hands effective the day and year first written above. ("RACE HOLDER") Ey Title: STATE OF ) COUNTY OF _ ) [01501-00545/2555088/1] Page 30 of 252 The foregoing instrument was acknowledged before me this — day of , 2019, by the the duly authorized agent for (the Race Holder). Notary Public City of Oak Park Heights ("City") Mary McComber,,Its Mayor ATTEST: Eric Johnson, Its City Administrator STATE OF MINNESOTA ) )ss COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this day of 2019,by Mary McComber Mayor,and Eric Johnson,Administrator,for the City of Oak Park Heights. Notary Public [01501-00545/2555088/1] Page 31 of 252 Exhibit A Route Maps and Letter: ' A PN sz--IL�k-LW 1141y1wrMMAMIM L9%&ftRaadRact SLCmkCAauaaxAH&Mwd = CcVWbBadgeeHafMMealnn SalftBMSL-Lao ram HW-IDC-Si( IN-11%-SK HE-5K Haff•10K•5K 1013.12K,SK 19ay25,2019 ,Met 2%2019 A*77,2099 AWW10,MIS S 21,2099 May 11, 2010 Eric Johnson City Administrator Oak Park Heights 14168 Oak Park Blvd N Oak Park Heights,Mtn 55082 Hello Eric, Thank you for calling last week.The St.Croix Crossing half Marathon will take place July 27.The race begins in Wisconsin and runs the first 11 miles(approximately)before crossing the new bridge into Oak Park Heights on the loop trail pedestrian path- It then turns north on the trail into Stillwater. The trail will not be closed and will be signed in advance to notify the public of the race. The entire course will be monitored by race marshals and public safety provided by officers from the St.Croix County Sherriff`s office and the Stillwater Police'Department (SPD). Regarding the entrance to Sunnyside Marina,SPD will be present to ensure the safety of runners/pedestrians and the safe crossing of cars in the area. We expect around 1200 race participants that morning.The race begins at 7:00 am.5K runners and walkers will pass through the area between approximately 7:06 and 7A5. Half marathon runners and walkers will pass through between approximately 8:00 and 10:30. 1`m attaching maps of the entire course and the area in Oak Park Heights.Please advise what is needed to secure the proper permitting for that section of the race_ iet me know if you have any questions, Eft.. or any more information is needed. Best regards, -L Stacy Einck Coordinator Run Stillwater, Inc. Ware Mwakr•P.O.Box 2i•S 55M•Wft&urnWw&w.=n [01501-00545/2555088/1] Page 32 of 252 Proposed St. Croix Crossing Finish Half Marathon—Final Approach St. Croix Crossing Bridge, Highway 95 to n Finish T&fitty Bear Park July 27, 2019:approximate time 7.00 a.m. to 11:00 a.m. • Enters area from walkway across St. Croix Crossing Bridge at Hwy 95 and Sunnyside entrance(new parking lot) w 9 Gonial • No closure of bridge walkway or access ®..... Loop Trail pathways • Signage to be posted in advance to alert others of event and date • Coned on Hwy 95 east Shoulder north of Oasis—No traffic interference • Runners stay within cones on east side of street,using parking spaces(marked no parking)from Oasis Caf6 to Chestnut in downtown Stillwater to North entrance of Parking Lot#1 ° • Turn east onto Trail Orleans st E d� • Tum north on Trail to finish Pon•Su; Club • WarningLites for coning and signage • Course marshals and public safety where , needed(TBD) A ss • Permits secured with City of Stillwater, _ WisDOT,Tovm of St.Joseph,Town of Somerset,and St.Croix County,MNDoT C�7 Proposed by Run Stillwater,Inc. ab Gocg6e Map t [01501-00545/2555088/1] Page 33 of 252 St. Croix Crossing Half Marathon s Race Start Times STILLWATER MN Half Marathon 7:00 a.m. 5K 7:00 a.m. .Aid Sown:Gaionde 3 ruler �adWe cesYooms dime the cariebfArMataideta wM) O k1k V"k K4F HWTHON SHh7M 110e An rersrn � vJ�sp �§� �,=eibr:lYC11 e1La1Uf t.�� va ��e��44//2yy • i e M A al C�L�-SIP 10. }fi htllei� Erxr�a Cancer dj &narafel Rd u 4 u`7 c � �Elerner�SrJrooD Radiceschodtyle ems. �y,,� N,„bpg„q L �.✓�, St Owater n 8�sk HodoOo ■7bwnilas e Pad& Bide N kv N v H N Orkwu& Sam H-F v 35 ■ 725ffiArt [01501-00545/2555088/1] Page 34 of 252 Exhibit B The Emergency Plan: [01501-00545/2555088/1] Page 35 of 252 Exhibit C Proof of Insurance: [01501-00545/2555088/11 Page 36 of 252 Exhibit D Washington County and State of MN Permits: [01501-00545/2555088/1] Page 37 of 252 THIS PAGE INTENTIONALLY LEFT BLANK Page 38 of 252 Oak Park Heights Request for Council Action Meeting Date May 28,2019 Time Required: 3 Minutes Agenda Item Title: Adopt 2019-2023 Anticipated Capital Improw2ent Plan Agenda Placement Consent Agenda Originating Department/Requestor Eric Johnson Z' s Requester's Signature Action Requested Adopt 2019-2023 Antic i ated Ca ' hn rovement Plan Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): Adopt 2018-2022 Anticipated Capital Improvements Plan;see attached memo and summary document. (Full hard copies have been provided separately) Page 39 of 252 City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 May 22^d,2019 MEMO TO: Mayor and City Cooproveim rs FROM: Eric Johnson, City A RE: Anticipated Capital 2019-2023 Enclosed is a proposed Capital Improvement Plan - Summary Pages only - which does reflect the comments received at the various budget meetings and other goal setting elements. (The compete CIP is placed in hard copy in your mailbox at City Hall) As in previous years, this document is not unilaterally binding on the City but does set forth some spending priorities for the foreseeable future and should be amended as deemed appropriate and timely by the City Council. Frankly, some of the expenditures will remain beyond the City's current funding capacity however are included so as to understand their relative importance compared with other items and how the City might alter its priorities. In most cases, projects that are not foreseeable in the near term are placed in the 5th year of the current plan, and likely are continued to be delayed. The CIP is a alannina tool and not a direct authorization to proceed with a given project. Staff is recommending adoption of the 2019-2023 Anticipated Capital Improvement Plan Page 40 of 252 City of Oak Park Heights, MN Capital Improvement Plan FY '19 thm FY'23 PROJECTS BY DEPARTMENT Department Project# Priority FY 119 FY'20 FY'21 FY'22 FY'23 Total ,General Government h Computer:Replacements-Continuous Cycle GG 009 2 6,000 80,000 8,000 53,000 6,000 153,000 Replace High Capacity Copier/Scanner GG 012 3 15,000 15,000 Replace Delta ORCAweb Software-HVAC Controls GG 013 2 15,000 15,000 General Government Total 6,000 95,000 23,000 53,000 6,000 183,000 IParks -- --------- �I Install Trail-58th Str.to Upper Valley View Park PRK 001 5 200,000 200,000 Acquire DNR Property-Osgood Ave. PRK 002 5 500,000, 500,000 Trail Segments to St Croix River PRK 003 5 250,000- 250,000 Update Swager Park Playground PRK 004 5 75,000 75,000 Trail Maintenance PRK 008 1 20,000 20,000 20,000 20,000 20,000 100,000 Replace Park Fencing-Valley View&Swager PRK 015 2 150,000 150,000 Valley View Shelter-Replace PRK 016 5 450,000 450,000 Wood Bridge-Perm Creek PRK 017 5 100,000• 100,000 Replace Autumn Hills Playground Equipment PRK 019 5 100,000 100,000 Replace"Easement'Walking Trails(Brekke,Swag... PRK 020 4 70,000 70,000 Brekke Park Hockey Boards PRK 023 4 75,000 75,000 Swager Park Tennis Court-Resurface PRK 024 3 20,000 20,000 Park Shelter Oak Park Crossing PRK 025 2 375,000 375,000 Replace Brekke Park Lower Ball Field Backstop PRK 027 3 20,000 20,000 Park Entrance Signs PRK 028 3 25,000 25,000 Brekke Park Climbing Structure PRK 029 3 40,000 40,000 Trail Connection to Upper Playground-Brekke PRK 030 2 100,000 100,000 Trail Connections to Ballfields at Brekke Park PRK 031 3 100,000 100,000 Add Trail Connections OP Crossings to VV Park PRK 032 3 100,000 100,000 Add Drinking Fountain to Oak Park Crossing PRK 033 2 55,000 55,000 Add Swings to Oak Park Crossing Park PRK 034 2 30,000 30,000 Install Exercise Equipment Along Trail/In Parks PRK 035 3 30,000 30,000 Deck Addition to East Side of Valley View Shelter PRK 036 3 30,000 30,000 Extend North Side of Valley View Shelter PRK 037 3 100,000 100,000 Trail Connection from VV Shelter thru Woods PRK 038 3 300,000 300,000 Trail Connection VV Shelter to North thru Ravine PRK 039 3 100,000 100,000 Parks Total 95,000 275,000 20,000 20,000 3,085,000 3,495,000 ---------------- - 'Police Replace SD#4705 2008 Fd.Expedition- VIN A33178 POL 01 1 35,000 35,000 Replace SD#4706 Fd Expedition-VIN A33177 POL 02 1 35,000 35,000 Replace SD#4704 Crown Vic-VIN#99X13170 POL 08 1 45,000 45,000 Replace SD#4703 2016Ford PPV SUV POL 10 1 44,500 44,500 Replace SD#4701 2016 Ford PPV SUV POL 11 1 44,500 44,500 Replacment of Police Computers-IN Squad POL 12 1 20,000 20,000 Police Radio Equipment-Replace Radios POL 13 47,000 47,000 Emergency Siren Update-Replacement fund POL 14 1 20,000 20,000 Replace SD#4702 2017 Police Utiltiy Vehicle POL 15 1 45,00022 45,000 Produced Using the Plan-It Capital Planning Software Page 1 P7a,ge,g 1 2 Zl,2019 Department Project# Priority FY'19 FY'20 FY 121 FY'22 FY'23 Total Video Systems-Vehicles POL 16 2 24,000 14,000 38,000 Body Camera System and Software POL 17 3 5,000 5,000 Police Total 165,000 194,000 20,000 379,000 Rublic Works Replace 2010 Ford 350 Pickup-General Use PW 008 3 50,000 50,000 Replace Kubota Tractor$60,000 and Equip$30,000 PW 010 2 90,000 90,000 Wood Chipper PW 011 3 30,000 30,000 Replace Ford F550 Dump box truck PW 012 2 60,000 60,000 Public Works Total 30,000 150,000 50,000 230,000 __- - �Sewer Utility Sanifary Sower Linina-Continuous Sewer-006 2 25,000 25,000 25,000 75,000 Replace 9th Addition Lift Station Sewer-007 1 500,000 500,000 Sewer Utility Total0 25 ODO 25,000 525,000 575, 1Storm Sewer Utility Storm Sewer Catch Basin Rehabilitation STORM-003 4 40,000 40,000 MS4 Plan and Implementation STORM-004 1 23,000 23,000 Storm Sewer Utility Total 63,000 B3'000 !Streets Mill and Overlay Area 5 STREET-002 2 254,774 254,774 Mill and Overlay Area 8 STREET-007 2 237,761 237,761 Mill and Overlay Area 7 STREET-008 2 918,172 918,172 Mill and Overlay Area 6 STREET-009 2 416,574 416,574 Seal Coat Area 9,10,11(2014 St Recon Area) STREET-013 2 59,609 59,609 58th West of Stillwater Blvd STREET-014 1 309,600 309,600 Seal Coat Area 12(2015 St Recon Area) STREET- 015 2 56,500 56,500 Street Reconstruction-Area 14 STREET-016 2 874,000 874,000 Replace 62nd Street N(west of Osgood) STREET-017 2 85,000 85,000 Replace Oakgreen Ave N STREET-018 2 308,000 308,000 wwwwww Streets Total 309,600 1,217,109 www 144,609 56,5001,792,172 3,519,990 Water Utility Kern Center to High School Loop Main WU 002 5 360,000 360,000 OakGreen to Osgood Loop Main WU 003 4 600,000 600,000 Osgood to Stagecoach Loop Main WU 004 4 600,000 600,000 Well#3-NEW WU 006 4 900,000 900,000 Water Storage Tank-NEW(Tank#3) WU 010 4 1,900,000 1,900,000 Water Meter Replacement Program WU 012 2 738-nnn 738,000 Well#2 Rehab WU 017 2 50,000 50,000 Chlorine/Chemical Booster or Feed Station WU 020 5 200,000 200,000 Water Utility Total 738,000 50,000 4,560,000 5348,000 GRAND TOTAL 503,600 1,927,109 1,169,609 224,500 9,968,172 13,792,990 Produced Using the Plan-It Capital Planning Sofhvare Page 2 P J'gfs4ft 21,2019 �I P- 1, Oak Park Heights Request for Council Action Meeting Date May 28"',2019 Time Required: 1 Minute Agenda Item Title: Provide LMC Board of Directors Endorsement-2nd Vice President for Manor McComber Agenda Placement Consent Aggenda Originating Department/Requestor Mayor Mary McComber Requester's Signature Action Requested Approve a Letter to the League of Minnesota Cities Providing a City Council Endorsement for Mayor McComber to be Considered as the Second Vice President of the Board of Directors Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): I would like the City Council to consider offering its approval and endorsement,via a letter,to the League of Minnesota Cities for my planned application to the Board of Directors—Office of the Second Vice President. Please see the attached DRAFT letter.Staff would finalize if approved. It would be appreciated. Page 43 of 252 City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 May 28"', 2019 League of Minnesota Cities C/O: Mr. David Unmacht,Executive Director 145 University Ave. W. St. Paul, MN 55103-2044 RE: Second Vice President Position League of Minnesota Cities Dear Mr. Unmacht: DRAF87 It has come to the City's attention that there may be a forthcoming vacancy of the League of Minnesota Cities Board, including the Office of the Second Vice President. Considering this opportunity, on Tuesday, May 28h, 2019 the City Council for the City of Oak Park Heights unanimously endorsed that Mayor Mary McComber be considered to fill such Office. Mayor McComber has served in many organizations consistently advocating for the best interests of her City and that of her common Minnesota communities. Examples of this public service include serving on the League of Minnesota Cities Board of Directors (2007 - 2010) and various League policy committees such as Service Delivery, various nominating committees as well as serving as the League Conference Planning Chairperson. Mayor McComber has also served on the Metro Cities Board of Directors (2010 - 2012), the National League of Cities—Transportation Infrastructure Services Steering Committee as well as serving on numerous transportation and other policy committees that were required to act in the best interests of the region. Please see the enclosed attachment with a comprehensive listing of the myriad of roles and obligations made to the cities of Minnesota by Mayor McComber. Because of this extensive experience and commitment to service, the City Council does firmly believe that Mayor McComber would be a valuable asset to the decision making process for the League of Minnesota organization in the role of Second Vice President. Please let me know if you have any questions, Regards, Eric Johnson, City Administrator Page 44 of 252 MARY McCOMBER Mayor, Oak Park Heights, MN 5728 Penfield Ave.N. 651-351-7879 Oak Park Heights, MN 55082 Mgamccomber@aol.com City of Oak Park Heights • Mayor 2012 to Present ° f V • City Council 2000 to 2012 • Liaison to Park Commission, and previous liaison to Planning Commission • Community Advisory(Stillwater and Oak Park Heights Prisons) • Coalition of Utility Cities • Convention and Visitors Bureau Board • EDA - Past President • Community Symposium (Chamber of Commerce) • Stakeholder- St. Croix River Crossing • Co-Chair- Trunk Highway 36 Partnership • Blue Ribbon Committee (Fire Services) League of Minnesota Cities • Board of Directors 2007-2010 • Conference Planning Committee 2006-2013 /Chair 2012 and 2013 • Service Delivery Policy Committee 2002-2012 • Fiscal Futures Committee 2002 • Board of Directors Nominating Committee 2011 • Improving Local Economies (for 2015) • Executive Director Search Committee 2015 Metro Cities • Board of Directors 2010-2012 • Transportation and General Government 2002-2012 • GEARS Nominating Committee 2015 National League of Cities • Transportation Infrastructure Services Steering Committee (TIS) 2006-Present/ Vice-Chair 2014 and 2015 • Small Cities Steering Committee 2006 -Present • City Futures Panel - Community and Regional Development 2006-2011 /Chair 2011 Page 45 of 252 Minnesota Mayors Association • Secretary 2013 • 4th Vice President 2014 • 3rd Vice President 2015 84% Coalition of Mayors—2014-2015 Minnesota Women in City Government • Board of Directors 2002-2004 • Vice President 2004-2006 • President 2006-2010 Women in Municipal Government (National League of Cities) • Board of Directors 2006-2013 • Communications Officer 2013 • Vice President 2014 • President 2015 Department of Transportation • Complete Streets Task Force • MSA Variance Advisory Board Stillwater Veterans Memorial Board of Directors Blue Star Mothers - St. Paul Chanter President 2008 Yellow Ribbon of Washinaton County Page 46 of 252 �P7, 1 Oak Park Heights Request for Council Action Meeting Date: Tuesday May 28, 2019 Agenda Item : Krueger Lift Station Emergency Pump Replacement Time Req. 1 Minutes Agenda Placement: Consent Originating Department/Requestor: Andy Kdfley, Public Works Director Requester's Signature Action Requested: Approve re ng fad d lift station pMps Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached memo. Page 47 of 252 t City of Oak Park Heights 14168 Oak Park Blvd N.•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Memorandum To: Eric Johnson,Administrator Cc: Mayor and Council From: Andrew Kegley, Public Works Director Date: 05/23/2019 Re: Krueger Lift Station Pump Replacement Without question, the Krueger lift station accrues the hardest pump hours of the City's four. Most of the grease producing facilities on the west side of the City tap into the sewer system that flows to the Krueger lift station.The stations submersible pumps started showing signs of failing in the fall of 2018. Tripped breaker switches in the station control panel and SCADA alarms prompted staff to investigate pump operation. While doing so, staff discovered wire windings in the motors of both pumps wearing out/failed and cause a large amperage draw. The large amp draw trips the breakers, thus isolating the pump from any power supply. General Repair, a pump specialist and vendor, verified PW staff's diagnosis by duplicating tests and finding the same results. Because the new lift station panels have breakers with adjustable amperage allowance, staff has increased the allowable amperage draw no less than two (2) times before the breakers overload and trip. This was an attempt to extend the life of the pumps so replacement could be discussed with the Council during budgeting for 2020. However, the pumps failure frequency started increasing between late fall 2018 and spring of 2019. Unfortunately the motor windings on pump # 1 failed completely on Tuesday April 23, 2019. A temporary rented pump was installed immediately until new pumps could be purchased to ensure continued sewage flow. Inherently, the emergency circumstances required staff to act prior to seeking Council approval. Page 48 of 252 Pump vendors are similar to automobile dealers, insofar as each vendor offers different brand pumps, so when comparing quotes,the stations specifications dictate pump options. Staff did provide specifications to and requested quotes from three pump vendors to provide and install new pumps at the Krueger lift station. Although General repair provided the lowest quote, it can only offer a German manufactured pump (Wilo)that is not widely known locally. Staff did ask around, and no-one in our peer group has worked with, nor is familiar with Wilo pumps, therefore we deemed it best to select the next lowest quote from Minnesota Pump Works; it offers reliable ABS pumps. After several weeks of research and due diligence, staff ordered two (2) new ABS pumps on Thursday May 16, 2019 for $27,743. MN Pump Works estimated a delivery timeframe of 12-14 weeks, which is similar to other pump vendor's delivery timeframe. Thus far, Minnesota Pump Works has demonstrated knowledgeable, prompt and quality service. A positive note, Minnesota Pump Works was the only local pump specialist and vendor that had a 20 HP pump available for rent, and since the City purchased ABS pumps, there is no fee for the rental. Another positive conjunction is the Krueger lift station was originally designed for and had ABS pumps until they failed and needed to be replaced in or around 2006. At the time, General Repair, a contractor that steadily provides prompt service to the City, supplied Gorman Rupp pumps. However, Gorman Rupp no longer manufactures pumps in the 20 HP range necessary to maintain flow at the Krueger station. Because the station was initially designed for ABS pumps, manufacturing parts to make the pumps fit on the existing guide rails and the sit on the pump base isn't necessary. The Pumps can essentially be lowered onto the existing base,wired into the panel and put into operation. Pump replacement was not budgeted,therefore there is no specific funding source. However, there is an excess $376,512 fund balance from the Met Council refund for overcharging sanitary sewer treatment fees. This would be a good source to fund the sewer lift station pump replacement. As stated, the emergency nature of this sanitary sewer lift station pump failure incident required staff to act without prior Council approval. However we are retrospectively seeking approval for the order and purchase of two (2) 20 HP ABS pumps to be provided and installed by Minnesota Pump for the quoted $27,743. 2 Page 49 of 252 Minnesota Pump Works Dundas SAN 550 9 Minn" to /1 �(� 1 Quote Prepared By Jenny Braith Created Date 4/29/2019 Phone 877-645-8004 Quote Number 00004421 Email info@-minnesotapumpworks.com Terms NET 30 Sales Rep Jenny Lralth Expiration Date 5/24/2019 Bill To Oak Park Heights MN,City of Ship To Oak Park Heights MN,City of PO Sox 2007 14168 Oak Park Blvd Oak Park Heights,MN 55082 Oak Park Heights,MN 55082 Sale&Installation of ABS pump to replace existing Gorman Rupp.CapnMe of providing 768 GPM @ 55'TDH.Pump will bolt to existing guide rail system. NOTE:Price does not include Freight charges. ProductQuantity Raie Tolal GXDC3K8C1111337:ABS XFP150G CB1.8 PE130/4 17/460/3 XP 49' 2.00 $12,802.50 $25,605.00 6"D/C 16907006 ABS SEAL LEAK/OVER TEMP RELAY,CA462, REQUIRED FOR FACTORY 2.00 $369-00, $738.00 DIN RAIL MOUNTED,110/230V-AC WARRANTY PURPOSES MISC PARTS Nuts,bolts,ETC. 1.00 $100.00 $100.00 ON-SITE SERVICE LABOR-STD-N ESTIMATED 8.00 $110.00: $880.00 SERVICE DRIVE TIME-STD-N 2.50 $110.00: $275.00 SERVICE TRUCK MILEAGE-STD-N 116.00: $1.25 $145.00 Subtotal $27,743.00 Total $27,743.00 Page 50 of 252 Pricing valid for 30 days and does not include freight chary-ea or applicable faxes. General Repair Service I 3535 International Dr. Vadnals Heights, Mn 55110 Sales and Service Complete line of Pumps and Blowers for.• Industrial- Waste Water-Uft stations-Metering-Sanitary Repair estimate Name: Andy Tittle Company City Of Oak Park Heights Phone/Email 6,51-485-7285 Project: Gorman Rupp Pump Replacement Date 4/29/2019 15:30 - t i Qty Part Number Description Price ea. Total 2 Wilo 20.5hp 460v 50' cable $ 10,063.05 $ 20,126.10 2 Monitoring Relays $ 465.46 $ 930.92 this quote does not include $ - $ - labor to install the equipment $ $ $ _ $ _ $ - $ $ $ $ $ $ � $ - $ - $ - $ - i Tax and Fri &ht wiihe added at time ofinvoice, j Total $ 21,057.02 Phone 651-766-0874 general@generalrepair.com Fax 651-766-0875 j Page 51 of 252 General Repair Service 3535 international Dr. Vadnais Heights, Mn 55110 Sales and Service Complete line of Pumps and Blowers for., Industrial-Waste Water-Lift stations-Metering-Sanitary Repair estimate Name: Andy Tittle Company City Of Oakpark Heights Phone/Email 651-485-7285 Project: Gorman Rupp Pump Replacement Date 5/7/2019 13:24 Qty Part Number Description Price ea. Total 4 on-site labor at) $ 135.00 $ 540.00 4 on-site labor(Steve) $ 135.00 $ 540.00 1 enviro fee $ 75.00 $ 75.00 30 mileage $ 1.75 $ 52.50 $ $ " $ $ $ $ $ $ Tax and Frei ht %I 6e added at dme of invokm j Total $ 1,207.50 Phone 651-766-0874 general@generalrepair.com Fax 651-766-0875 Page 52 of 252 Page: 1 QUOTATION 2014th Ave SW 0178206 New Prague,MN 56071 USA QUOTE NUMBER: QUOTE DATE: 4/29/2019 Telephone: (952)758-6600/FAX(952)758-7778 EXPIRE DATE: 5/29/2019 ELECTRIC PUMP Toll Free 1-800-536-5394 SALESPERSON: JOHN SELVOG www.electriepump.com CUSTOMER NO: 4394439 QUOTID BY: ATT KRUEGER LIFT STATIOr QUOTED TO: JOB LOCATION: CITY OF OAK PARK HEIGHTS CITY OF OAK PARK HEIGHTS 14168 OAK PARK BLVD 14168 OAK PARK BLVD OAK PARK HEIGHTS,MN 55082 OAK PARK HEIGHTS,MN 55082 CONFIRM TO: ANDY SWENSON 651-485-7285 ***QUOTE ORDER-DO NOT PAY*** CUSTOMER P.O. SHIP VIA F.O.B. TERMS BESTWAY NET 30 DAYS ITEM NUMBER UNIT ORDERED SHIPPED BACK ORDER PRICE AMOUNT RE:REPLACEMENT PUMPS FOR KRUEGER LIFT STATION-13425 60TH ST NORTH. 0031531850774 EACH 2.00 0.00 0.00 16,578.00 33,156.00 NP435-6 15/460/3 50'FLS FV+ANSI *DISCOUNT EACH 2.00 0.00 0.00 1,657.80- 3,315.60- CUSTOMER SALES CONSIDERATION PER JOHN SELVOG 1400000407129 EACH 2.00 0.00 0.00 520.00 1,040.00 MINI-CASII/FUS 120/24VAC,24VDC /CPEP HOUR 3.00 0.00 0.00 135.00 405.00 CONTROLS TECH ERIC PIKAL.INSTALL MINI CAS RELAYS IN rnwTp nT_PA WPT. /TCEP HOUR 2.50 0.00 0.00 125.00 312.50 TRIP CHARGE-ERIC PIKAL MEP MILE 130.00 0.00 0.00 1.35 175.50 MILEAGE-ERIC PIKAL /SCTK HOUR 4.00 0.00 0.00 125.00 500.00 SERVICE TECH TONY K.ADAPT FLYGT PUMPS TO EXISTING GR SLIDE BRACKET TO REUSE EXISTING RAIL SYSTEM,INSTALL PUMPS AND PERFORM START UP SERVICES FOR WARRANTY CERTIFICATION. /TCTK EACH 2.50 0.00 0.00 125.00 312.56 TRIP CHARGE-TONY K. /N HTK MILE 130.00 0.00 0.00 1.35 175.50 MILEAGE-TONY K. FREIGHT IS ADDITIONAL. PUMPS ARE(1)MONTH OUT ARO. THANK YOU,ADAM THORESON adamtQelectricpump.com CC:JOHN SELVOG 612-803-3884 Page 53 of 252 Page: 2 QUOTATION 2014th Ave SW 0178206 New Prague,MN 56071 USA QUOTE NUMBER: QUOTE DATE: 4/29/2019 Telephone: (952)758-6600/FAX(952)758-7778 EXPIRE DATE: 5/29/2019 ELECTRIC PUMP Toll Free 1-800-536-5394 SALESPERSON: JOHN SELVOG www.electricpump.com CUSTOMER NO: 4394439 QUOTED BY: ATT KRUEGER LIFT STATIOr QUOTED TO: JOB LOCATION: CITY OF OAK PARK HEIGHTS CITY OF OAK PARK HEIGHTS 14168 OAK PARK BLVD 14168 OAK PARK BLVD OAK PARK HEIGHTS,MN 55092 OAK PARK HEIGHTS,MN 55082 CONFIRM TO: ANDY SWENSON 651-485-7285 ***QUOTE ORDER-DO NOT PAY*** CUSTOMER P.O. SHIP VIA F.O.B. TERMS BESTWAY NET 30 DAYS ITEM NUMBER UNIT ORDERED SHIPPED BACKORDER PRICE AMOUNT All return goods must have written approval from Electric Pump,Inc. Net Order: 32,761.40 before returning. Credit will not be issued without written approval and Less Discount: 0.00 if applicable there will be a Restock Fee. Frei¢ht: 0.00 Sales Tax: 0.00 Order Total: 32,761.40 ABOVE PRICING EFFECTIVE FOR 30 DAYS Page 54 of 252 Oak Park Heights Request for Council Action Meeting Date: Tuesdgy May 28,2019 Agenda Item : Water Tower Cleaning Time Req. 1 Minutes Agenda Placement: Consent Originating Department/Requestor: dy Ke le Public Works Director Requester's Signature Action Requested: Authorize staff o contract with KLM for water tower ins ection and cleaning Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached memo. Page 55 of 252 City of Oak Park Heights 14168 Oak Park Blvd Re Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Memorandum To: Eric Johnson,Administrator Cc: Mayor and Council From: Andrew Kegley, Public Works Director Dubin 05/23/2019 Re: Water Tower Interior Cleaning Water towers, like every other component of infrastructure needs to be maintained. A recommended quality maintenance program calls for inspection and light maintenance every five (5) years. Both water towers in Oak Park Heights have been maintained, but the maintenance has been staggered throughout the years. Water tower# 1 (the 250,000 gallon tank located on the City Hall campus) was last cleaned inside and out in 2015. Water Tower#2 (500,000 gallon tank on Norell Ave) was rehabbed in 2011, but the exterior surface was cleaned in 2015. It is again time to have the tank interiors inspected and cleaned. Water tower maintenance requires contractors that specialize in the work, and the City of Oak Park Heights has worked with two qualified contractors in the past for such maintenance. Both KLM and Water Tower Clean and Coat have provided excellent service and quality work, therefore I sought quotes from both companies for a full interior tank inspection and cleaning. The quotes are as follows: KLM: $5,000 WTCC: $6,450 Page 56 of 252 Because both KLM and WTCC are quality contractors, the project award by default should go to the firm that provided the lowest quote, KLM. Although the work will occur in late August or September, Council approval is sought now in order to secure a schedule slot as these specialized contractors schedules fill quickly. Water tower maintenance is funded using the contracted services fund within the water operational budget.There is ample funding to complete this work. Staff is seeking Council authorization to enter into a contract with KLM for the quoted $5,000 to inspect and clean the interior of both water towers in the early fall of 2019. 2 Page 57 of 252 IUD] KLM ENGINEERINGy INC. 1976 Wooddale Drive,Suite 4*Woodbury,MN 55125 Phone(651)773-5111•Fax(651)"n3-5222 April 17,2019 By Email Only Mr. Andrew Kegley Public Works Director City of Oak Park Heights PO Box 2007 Oak Park Heights,MN 55082 RE: Proposal for two(2)Dry Tank Cleanout Inspections of the 250,000-Gallon Tower No. 1 and the 500,000 Gallon Tower No.2 Located in the City of Oak Park Heights,Minnesota. KLM has extensive history on these water towers.In 2009 and 2013,KLM performed inspection services on both towers.These 5-year AWWA evaluations will identify any changes to the towers from the previous reports. KLM Project Number: MN2414 and MN2637 Dear Mr.Kegley: KLM is pleased to submit this proposal for two (2)dry tank cleanout inspections of the 250,000- gallon Tower No. 1 and 500,000-gallon Tower No. 2 located in the City of Oak Park Heights, Minnesota.KLM proposes to perform an inspection of the existing conditions of these water towers in conformance with AWWA Manual M42 Appendix C Inspecting and Repairing Steel Water Tanks and Elevated Tanks for Water Storage. By choosing KLM Engineering, Inc.,the City of Oak Park Heights is investing in the knowledge and expertise of a consultant who can perform an accurate and unbiased inspections of both your water towers. Our inspection will clearly identify all the maintenance requirements of each tower and will define the next time the towers needs maintenance. The experience of KLM's staff in water tank inspections has been enhanced by our training as National Association of Corrosion Engineers(MACE) Coatings Inspectors and American Welding Society(AWS) Certified Welding Inspectors. This training,plus the years of experience in abrasive blasting(surface preparation)painting, rigging,welding,and inspecting has given this company a competitive edge for performing this type of work in a safe and professional manner. Documentation KLM will provide to the Owner a summary report for each inspection on both towers,which will provide the following benefits: 1. Clearly stating the actual condition of the coatings and structural integrity. 2. Identify the amount of sediment and estimate the next time the towers need cleaning. 3. Provide a schedule for performing recommended maintenance work. 4. Color photographs substantiate details of the report. 5. Copies of the report justify maintenance recommendations to decision-makers. 6. Recommendation of future inspections. Page 58 of 252 Oak Park Heights,MN- 2 Dry Tank Cleanouts 2 The inspection report will be provided to the City in digital format(PDF)unless indicated to KLM otherwise. KLM Work Plan Dry Tank Inspection The dry tank inspection is the method recommended by AWWA M 42 D101-53 (R1986)Part A. However,this method of inspection is limited to areas accessible from a ladder or areas that can be reached from the floor. KLM will inspect the floor,the reservoir walls, and any interior structure accessible by ladders. All accessible exterior surfaces, including the roof,will also be inspected. KLM will measure and photograph all areas that need to be included in the inspection report.KLM will also remove any sediment inside the towers. When the towers are empty,KLM will perform a clean-out of the tower interior of the tower and riser.KLM will disinfect the tank in accordance with Method 1,2,or 3 of AWWA C652-11. KLM will supply the chlorine and do the clean-out of the bottom. Exterior and Interior Inspection The exterior inspection is critical for evaluating the coating conditions to determine whether the coating is a candidate for over coating or complete reconditioning.KLM inspectors will also check for structural deficiencies and OSHA compliance. For each inspection,KLM will provide a NACE Coatings Inspector that is properly trained and qualified to perform this type of inspection. The exterior will be inspected from all areas accessible without rigging unless otherwise written into this agreement. Coating conditions of both the interior and exterior will be examined using several different testing equipment. Owner's Responsibilities KLM will require the assistance of the Owner to back-flush and disinfect the reservoir of the towers. The Owner would need to provide a supply of water and hoses to perform this disinfection. A typical clean-out consists of washing down most of the heavy sediment while the water is draining. The Owner's personnel shall also be responsible for: ■ Manning the shut off valve always ■ The towers must be empty prior to KLM being on the jobsite ■ Opening and closing the inlet/outlet pipe ■ Verifying that clean out and disinfection have been performed to Owner's satisfaction ■ Disposing of sediment and debris ■ Taking and testing water samples ■ Providing a ladder to reach the fixed ladder ■ Providing copies of background information on the towers, including maintenance records, construction drawings,previous inspection reports, and previous painting or reconditioning specifications. It is especially helpful if this information is collected prior to KLM's personnel beginning its inspection. Page 59 of 252 Oak Park Heights,MN-2 Dry Tank Cleanouts 3 Inspection Fees Dry Tank Cleanout Inspection Inspection of Tower No. 1 will be performed for a fee of: $2,500.00 Dry Tank Cleanout Inspection Inspection of Tower No. 2 will be performed for a fee of: $2,500.00 Total: $5,000.00 Fees are subject to change if proposed work exceeds 12 months from this bid proposal. Terms & Conditions KLM has attached our standard Terms& Conditions. The Terms &Conditions are part of this agreement between the City of Oak Park Heights,Minnesota and KLM Engineering, Inc.unless otherwise agreed to in writing by both parties. Additional Information Additional information can be found at KLM's website at: www.klmengineering.com Page 60 of 252 Oak Park Heights,MN- 2 Dry Tank Cleanouts 4 Agreement This proposal is valid through the year 2019. If the City of Oak Park Heights finds this proposal acceptable,please sign and return by mail,fax, or email. When KLM receives the signed proposal,we will call the Owner to coordinate an inspection time. When the City of Oak Park Heights receives the inspection report, KLM will bill the Owner according to this agreement. This agreement, between the City of Oak Park Heights and KLM Engineering, Inc. of Woodbury,Minnesota is accepted by: City of Oak Park Heights, (Name) (Title) Minnesota (Date) Z�VA9-��Director of Business Development KLM Engineering, Inc. (Name (Title) Woodbury,Minnesota April 17, 2019 (Date) Sincerely, KLM ENGINEERING,INC. Michael Novitzki Director of Business Development Phone: 651-773-5111 Fax: 651-773-5222 Cell: 651-440-5058 Email: mnovitzkiAklmen ingi eering com Enclosure: KLM's Terms and Conditions UAProposals\Oak Park Heights,MN(2)Dry Tank Cleanouts.250MG.500MG Revised 1.Docx Page 61 of 252 KLM ENGINEERING,INC. TERMS AND CONDITIONS 1. BASIC SERVICES. The scope of KLM's work is described in the attached proposal or contract agreement and may not be expanded or reduced except by mutual agreement in writing. 2. ADDITIONAL SERVICES. Additional work or services shall not be performed without a duly executed change order or purchase order outlining the scope of additional work on services. 3. OWNER'S RESPONSIBILITIES. OWNER shall fully disclose to KLM its knowledge of the condition of the structure and its past and present contents and shall provide KLM with full information regarding the requirements for the project;shall designate an individual to act on OWNER'S behalf regarding the project. If necessary,shall clean and make the structure safe for entry;shall furnish the service of other consultants (including engineers,insurance consultants,accountants,attorneys,etc.)when those services are reasonable required or are reasonably requested by KLM;shall test for pollution and hazardous materials when required by law or requested by KLM;and shall provide all necessary permits and other authorization. 4. SAFETY. KLM shall only be responsible for safety of KLM personnel at the work site. The Owner or other persons shall be responsible for the safety of all other persons at the site. Owner shall inform KLM of any known or suspected hazardous materials or unsafe conditions at the work site. If,during the course of the work,such materials,or conditions are discovered,KLM reserves the right to take measures to protect KLM personnel and equipment or to immediately terminate services. Owner agrees to be responsible for payment of such additional protection costs. Upon such discovery,KLM agrees to immediately notify the Owner in writing,of the hazardous materials or unsafe conditions. 5. HAZARDOUS MATERIALS. Unless agreed in the scope of work KLM has no responsibility for the discovery,presence,handling,removal or disposal of or exposure of persons to hazardous materials at the project site. To the full extent permitted by the law,OWNER shall defend and indemnify KLM and its employees from all claims,including costs and attorney fees,arising out of the presence of hazardous materials on the job site. 6. SITE ACCESS AND RESTORATION. Owner will furnish KLM safe and legal site access. It is understood by Owner that in the normal course of work,some damage to the site or materials may occur. KLM will take reasonable precautions to minimize such damage. Restoration of the site is the responsibility of the Owner,unless agreed to in the scope of work. 7. STANDARD OF CARE. KLM will perform services consistent with the level of care and skill normally performed by other firms in the profession at the time of this service and in the geographic area,and under similar budgetary constraints. No other warranty is implied or intended. 8. SCHEDULING. Prior to scheduling the OWNER shall furnish a written purchase order or request for the services required and shall give as much notice as possible in advance of the time when the services are desired. Our ability to respond to such an order will depend upon the amount of advance notice provided. If an inspection is canceled or delayed after KLM personnel and/or equipment are in transit to the work site, then the OWNER shall be billed,according to the TERMS AND CONDITIONS,for costs incurred by KLM. 9. INSURANCE. KLM will maintain worker's compensation insurance and comprehensive general liability insurance and will provide OWNER with a certificate of insurance upon owner's request. Page 62 of 252 10. PAYMENT,INTEST AND BREACH. KLM will submit itemized monthly or other periodic invoices for work previously performed. Invoices are due upon receipt. OWNER will inform KLM of invoice questions or disagreements within 15 days of invoice date,unless so informed,invoices are deemed correct. OWNER shall make payment within 30 days after receiving each statement,and overdue payments will bear interest at 1.5 percent per month if OWNER is a business entity and at the legal rate of interest of the state in which the project is located if OWNER is a consumer. If any invoice remains unpaid for 60 days,such non-payment shall be a material breach of this agreement. As a result of such material breach,KLM may,at its sole option,suspend all duties to the Owner or other persons,without liability. Owner will pay all KLM collection expenses and attorney fees relating to past due fees,which the Owner owes under this agreement. 11. MUTUAL INDEMNIFICATION. Except as to matters actually covered by insurance purchased by KLM. KLM agrees to hold harmless and indemnify OWNER from and against liability arising out of KLM's negligent performance of the work,subject to any limitations,other indemnification's or other provisions OWNER and KLM have agreed to in writing. Except as to matters actually covered by insurance purchased by OWNER,OWNER agrees to hold harmless and indemnify KLM from and against liability arising out of OWNER'S negligent conduct,subject to any limitations,other indemnification's or other provisions OWNER and KLM have agreed to. 12. LIMITATION OF LIABILITY. OWNER agrees to limit KIM's liability to OWNER arising from professional acts,errors or omissions,such that the total aggregate liability of KIM does not exceed KLM's project fees except as to matters actually covered by insurance purchased by KLM. 13. DELAYS. If KLM work delays are caused by Owner,work of others,strikes,natural causes,weather,or other items beyond KLM's control,a reasonable time extension for performance of work shall be granted, and KLM shall receive an equitable fee adjustment. 14. TERMINATION. After 7 days written notice,either party may elect to terminate work for justifiable reasons. In this event,the OWNER shall pay for all work performed,including demobilization and reporting costs to complete the file project and reports to OWNER. 15. SEVERABILITY. Any provisions of this agreement later held to violate a law or regulation shall be deemed void,and all remaining provisions shall continue in force. However,OWNER and KLM will in good faith attempt to replace an invalid or unenforceable provision with one that is valid and enforceable, and which comes as close as possible to expressing the intent of the original provision. 16. KIM'S DOCUMENTS. All reports,specifications,drawings and other documents furnished by KLM are part of KLM's services to OWNER for use only for the project,and KLM retains all ownership of said documents regardless of whether the project is completed. OWNER may retain copies for reference in connection with the use and occupancy of the project;but KLM does not represent that the documents are suitable for reuse on extension of the project or on other projects. OWNER and others shall not use the documents on other projects or extensions of this project except by KLM's written agreement. OWNER will defend and indemnify KLM from all claims or losses arising out of the unauthorized use of the documents. 17. ARBITRATION. Any controversy or claim for money damages arising out of or relating to the making or performance or interpretation of this AGREEMENT,or the breach of this AGREEMENT,shall be settled by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association. The arbitration panel shall consist of three arbitrators,at least one of who is a structural engineer;and the panel may award only money damages and shall not award equitable relief. Judgment upon the arbitration award may be entered in any court having jurisdiction of the parties. The enforceability of these arbitration provision and arbitration awards will be governed by the Federal Arbitration Act. Page 63 of 252 18. ARBITRATION FEES. The prevailing party to any dispute arising out of this AGREEMENT shall be entitled to recover its reasonable fees and costs from the other party. 19. JOB SITE IMAGES,PHOTOGRAPHY AND VIDEO. During the term of this contract and thereafter, KLM has permission to take still photographs or video of the site for training,documentation,education or promotional purposes. A signed agreement constitutes the Owner's written permission to use the photographic image or video in the manner described herein. The only identifiable information to be used by KLM will be the Owner's name as displayed on the image.Acceptance of these terms and conditions is considered a legal release by the Owner allowing KLM to use of photographic images as described herein. CAwinwordUerms&Cond.,proposal. 11/1997 Page 64 of 252 Water Tower Mixing Systems Inc. Water Tower Clean and Coat Inc. Lodi,WI 04-16-2019 Prepared By: Prepared For Mike Hymes Andrew Kegley Water Tower Mixing Systems Inc. r' PW Director Water Tower Clean& Coat Inc. e. City of Oak Park Heights Minnesota Office P.O.Box 2077 7011 Meadow Ct. Oak Park Heights,MN 55082 Rockford,MN 55373 For 2019 Season Cell 612-306-5820 wtcci@outlook.com Water Tower Clean and Coat,Inc. W11822 Reynolds Rd.Lodi,WI 53555 Russ Fine / President Phone 608-592-7574 Lodi,WI EIN#391-851002 Mike Hymes Minnesota Sales 612-306-5820 Rockford,MN Description Quote Interior Clean and MDH Inspection of Tower 1 &2 $6,450.00 Dive and Clean tower stay's online during cleaning. Tower is Washed and Sediment removed. Interior Sanitizing to AWWA C 52-6 Methodology. Note:Interior Inspection will be preformed by WTCCI/AWWA Accredited Staff All interior features of tank per MDH&EPA requirements. Report is MDH,EPA, OSHA and AWWA Certified. Summary Report; To include findings,photo/video documentation, applicable field testing with recommendations. Report is sent within 30 Day's of inspection. Please Sign and date and E-mail this proposal to: WtCCi@outlook.Com Customer Signature Date Accepted PO # Total $ 69450.00 Page 65 of 252 Page 66 of 252 Oak Park Heights Request for Council Action Meeting Date May 28",2019 Time Required: 5 Minutes Agenda Item Title: Taco Bell-Amended Conditional Use Permit&Design Standards/Site Plan Review 14529 601'Street N. Agenda Placement New Business Originating Department/Requestor: Eric Johnson, City Administrator Requester's Signature Action Requested Discussion.Possible Action Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): Please see the following from Scott Richards, City Planning Consultant 1. Staff Report dated May 2nd 2019 -as presented to the Planning Commission; 2. Planning Commission Resolution(unsigned) 3. Proposed City Council Resolution. Page 67 of 252 TPC3601 Thurston Avenue N, Suite 1000• ,y�, Anoka, MN 55303 i'► Phone:763.231.5840 Facsimile: 763.427.0520 TPC@PlanningCo.com PLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: May 2, 2019 RE: Oak Park Heights — Taco Bell — Amended Conditional Use Permit and Design Standards/Site Plan Review- 14529 60th Street North TPC FILE: 236.02 — 19.05 BACKGROUND Brian Davies, of Border Foods, has made applications for an Amended Conditional Use Permit and Design Standards/Site Plan Review for the remodel of the Taco Bell at 14529 60th Street North. The Amended Conditional Use Permit and Design Standards/Site Plan is to allow the expansion of the building for a cooler and freezer as well as an update to the exterior of the building and site improvements. The Taco Bell was originally approved by the City Council in January of 1994. A Variance to allow at 97 square foot pylon sign was granted in March of 1994. EXHIBITS The review is based upon the following submittals: Exhibit 1: Project Narrative, Planforce Exhibit 2: Survey(SR1.0) Exhibit 3: Site Plan (C1.0) Exhibit 4: Photometric Plan (PM1.0) Exhibit 5: Existing Landscape Inventory Exhibit 6: Landscape Plan (1-1.0) Exhibit 7: Floor Plan (A1.0) Exhibit 8: Exterior Elevations (A4.0) Exhibit 9: Exterior Elevations (A4.1) Exhibit 10: Colored Elevations (A4.2) Exhibit 11: Taco Bell Portal Elevation Exhibit 12: Taco Bell Outdoor Digital Menuboard (6 pages) Exhibit 13: Light Fixture Specifications (6 pages) Page 68 of 252 Exhibit 14: Report of the City Arborist PROJECT DESCRIPTION The Project Architect has provided a narrative that describes the project in Exhibit 1. The project will consist of a remodel of the existing Taco Bell. A cooler and freezer addition is being added. The exterior parapets will be raised. A new brick exterior and new signage will be installed. New building and lot lighting will be installed. New landscaping will be installed. The interior of the building will have a new decor and interior finishes installed. The addition of an escape lane at the drive was looked at and found not to be feasible because there is not enough room between the building and property line. 20 foot minimum would be needed and there is 17 feet existing. ISSUES ANALYSIS Comprehensive Plan. The property is designated as Commercial on the Proposed Land Use Map. The Taco Bell restaurant is consistent with this land use designation. Zoning. The property is zoned B-2 General Business District. Restaurants are a permitted use but drive through and convenience food establishments are a listed conditional use. The changes to the building and site would require an Amended Conditional Use Permit. Section 401.301.E of the Zoning Ordinance lists criteria for review of drive through and convenience food establishments. All of the issues raised in those criteria have been addressed in this report. The one item that should be reviewed carefully by the Planning Commission is the first criterion that specifies compliance with the Design Guidelines. Setbacks. Building setbacks required in the B-2 District include a 40-foot front yard, 10-foot side yard, and 20-foot rear yard. The building setbacks with the addition of the cooler and freezer are complaint with the Zoning Ordinance requirements. A ten-foot setback is required for parking and driveway areas. The west and north parking setbacks are compliant. The site as approved in 1994 included 5-foot parking and driveway setbacks on the south and east property lines, as was consistent with the regulations at the time. The location of the drive through is not changing with this remodel and is grandfathered. Building Height. The building height maximum in the B-2 District is 35 feet. At its highest point, the building will be 20 feet, six inches. Traffic Circulation/Curb Cuts. The site will be accessed by curb cuts at 60th Street St and Omaha Avenue North. There are no changes to the access with this remodel. 2 Page 69 of 252 Parking. The following table provides an analysis of proposed and required parking spaces: Parking Area Required Requirements Spaces 1 per 35 square feet 823 X .9 = 741 SF dining/service 21 1 per 80 square feet 1,388 X .9 = 1,249 SF 16 kitchen/storage/misc. 2 s aces Drive-through window 2 TOTAL 39 Per ordinance, the site would require 39 parking spaces. Currently, there are 45 spaces, two of which are disability accessible. The current configuration and number of parking stalls will not be altered. In addition to the parking requirements, 180 feet of stacking space is required for the drive-through facilities. There is more than 200 feet of stacking space provided. The drive through and stacking area is not changed with this remodel. Landscaping. The submitted landscape plan is subject to City Arborist review and approval. City Arborist comments are found as an exhibit to this report. As part of the plans, three Spruce at the rear of the building and one Boxelder at the south property line are being removed while seven trees are to be protected and remain. The area around the building and throughout the site will be re-landscaped. Lighting. The submitted photometric plan illustrates light levels that exceed the maximum of .4 foot candles. The lighting must be revised, and a photometric plan must be submitted that complies with Section 401.15.B.7.d. This section reads: "No light source or combination thereof which cast light on a public street shall exceed one (1) foot candle meter reading as measured from the centerline of said street nor shall any light source or combination thereof which cast light on adjacent property exceed four- tenths (0.4)foot candles as measured at the property line." The light levels on the east and south property lines exceed the allowable light levels. The parking lot light fixtures, as provided in the application materials, are full cut off and are to be installed on the existing poles. Light standards may not exceed 25 feet from the ground surface to the top of the light fixture. The Applicant should verify the height of the existing poles and the total height with the new fixtures. The specifications for the exterior wall sconces indicate that the fixtures are not full cut off. The light source cannot extend below the shield. The lighting plan shall be revised to comply, subject to review and approval of City staff. Trash Storage. Plans are included for the trash enclosure and indicate materials and colors that match the Taco Bell building. 3 Page 70 of 252 Mechanical Screening. Any exterior mechanical equipment, either on the roof or ground mounted will need to be screened in accordance with Section 401.15.E.10.e. of the Zoning Ordinance. The Project Architect has indicated that the mechanical units would be mounted on the roof and screened by the parapets. Noise. Sound levels from ordering and announcement equipment shall be in compliance with Section 401.15.13.11 of the City Zoning Ordinance. This section states that the emission of noise by any use shall be in compliance with and regulated by the State of Minnesota Pollution Control Standards, Minnesota Regulation NPC 7010, as may be amended. Grading, Drainage, Erosion Control and Utilities. Grading, drainage, erosion control, and utility plans are subject to review and approval by the City Engineer. Storm water issues are also subject to review and approval by the Middle St. Croix Watershed District. Signage. Freestandina Sign. The applicant has proposed that the existing freestanding sign at the front of the site remain as is. The sign is 96 square feet, but a variance was granted in 1994 to allow a 97-foot sign. The Zoning Ordinance would allow one freestanding sign at a maximum height of 20 feet. The Applicant should verify the height of the existing pylon. If over 30 feet, the City could require at this time that the Applicant reduce the height to a conforming 20 feet. The Planning Commission should discuss the sign height. Wall Signage. The following wall signage is proposed: Total No. Total Sin Square Feet of Signs Square Feet North Elevation: Bell Logo 13.5 square feet 1 13.5 Taco Bell 9.9 square feet 1 9.9 East Elevation: Bell Logo 9.9 square feet 1 9.9 Taco Bell 9.9 square feet 1 9.9 West Elevation: Bell Logo 13.5 square feet 1 13.5 Taco Bell 9.9 square feet 1 9.9 TOTAL 6 66.6 Total Allowable Signage. The total square footage of wall signage shall not exceed 150 square feet for the site. The total wall signage proposed is 66.6 square feet. There are two wall signs on each fagade. Section 401.15.G.8.d.2) allows for an exception in numbers of signs on one fagade by Conditional Use Permit if in accordance with Section 401.03 of the Zoning Ordinance. Staff does not see an issue with allowing two signs on each fagade in that the signs are small, and the total wall signage proposed is 4 Page 71 of 252 much less than what is allowed. From a distance, the signs would read as one sign. For other businesses along Highway 36, the City has granted Conditional Use Permits for numbers of allowable signs. Menu Boards/Directional Signage. The site plan does not include plans for any directional signage. The Applicant should verify if directional signage is to be used, and if so, provide a diagram that shows the location of all freestanding signage. The plans indicate a 10-foot portal at the entrance and an order board on the south east site of the drive through lane. The City shall determine the sound levels that are appropriate from the speakers and light levels from the order board. Siqn Illumination. The wall signs are proposed to be lit with down lighting, up lighting spots and LED strips. The sign lighting shall be designed to comply with the Zoning Ordinance lighting requirements. Staff will approve the lighting specifications for the signs at the time of permitting. The spot fixtures and LED strips may be used if the lighting is directed at the sign and designed so that the light source is not visible. Design Guidelines Architectural Guidelines. Fagade Treatments The building will have a definite base, middle and top. The facades feature differences in materials and brick colors to provide architectural interest. Ground Level Expression This is a one-story building with a raised tower feature at both entrances. The entrances are well defined by the awnings and signage. Transparency The building uses glass on all of the facades except for the rear. The Design Guidelines requires at least a 20 percent transparency on ground floor, street facing facades. The fagade facing Highway 36 is 24.4 percent transparent. The fagade facing Omaha Avenue North is 15.6 percent transparent. The Planning Commission should comment on the transparency. Entries The building features prominent entries with doors surrounded by glass, a canopy and signage above the door. Roof Desiqn The roofline is broken at north and west elevations with raised parapets above the entry doors. 5 Page 72 of 252 Building Materials and Colors The applicant has provided color elevations for review. The primary building materials of brick, glass, and EFIS are compliant with the standards. Building material samples will be available at the Planning Commission meeting. This should be discussed by the Planning Commission. Franchise Architecture The building is a franchise design, but it is consistent with the basic principles of the Design Guidelines. This should be discussed by the Planning Commission. Site Design Guidelines Building Placement The proposed building has well defined entrances facing Highway 36 and Omaha Avenue. The building is set back to allow for sidewalks and landscaping. Parking Areas The parking area is landscaped with perimeter plantings. Storm water Storm water will be addressed by the City Engineer. Pedestrian and Common Space Currently, there is a trail along 60th Street at this location. Landscaping Landscaping is provided around the perimeter of the parking lot and in the front of the building. Trees/Shrubs The trees and shrubs used in the landscape plan shall be subject to the review and approval of the City Arborist. Utilites/Service/Loading/Drive-Through/Storage Areas Addressed elsewhere in the planning report. Lighting Addressed elsewhere in the planning report. Signage Addressed elsewhere in the planning report. Pedestrian/ Bicycle Routes A trail exists along 60th Street North. A bike rack will be required. The plans indicate the location near the front entrance. 6 Page 73 of 252 CONCLUSION/ RECOMMENDATION Subject to the preceding review, City staff recommends approval of the following listed requests subject to the conditions that follow: • Amended Conditional use permit (CUP) for a fast food restaurant with drive- through. • Conditional use permit to allow more than one sign per building elevation. • Design Standards/Site Plan Review 1. The applicant shall provide a revised photometric and lighting plan that complies with the provisions of Section 401.15.B.7.d of the Zoning Ordinance. All light fixtures shall be full cut off and compliant with the Zoning Ordinance. The parking lot lighting shall not exceed 25 feet from ground level. 2. All mechanical equipment on the roof or on the site shall be fully screened in accordance with the provisions of the Zoning Ordinance. 3. All noise generated from the store shall be compliant with Section 401.15.B.11 of the Zoning Ordinance. 4. All grading, drainage, erosion control, and utility plans are subject to review and approval of the City Engineer. Storm water plans are also subject to review and approval of the Middle St. Croix Watershed District. 5. The Planning Commission and City Council shall comment on the building design and building materials. The applicant shall provide building material samples for Planning Commission and City Council review. 6. The freestanding Taco Bell sign shall comply with the 20 foot signage height requirements of the Zoning Ordinance. 7. The plans should be revised to indicate details and location of any directional signage. 8. Outdoor lighting for the parking areas shall be turned off one hour after closing, except for approved security lighting. 9. No strip lighting of the building, canopy or freestanding sign shall be allowed. 10. All signs shall be designed to comply with the Zoning Ordinance requirements for illumination. The spot fixtures and LED strips may be used if the lighting is directed at the sign and designed so that the light source is not visible. Staff will review the lighting specifications at the time of permitting. 7 Page 74 of 252 11. The landscape plan shall be subject to the review and approval of the City Arborist. 12. A bike rack shall be placed on site. PC: Julie Hultman 8 Page 75 of 252 4411 PLoANFORCE ARCHITECTURE + DESIGN Taco Bell Site Plan Review 14529 6o1h St.North Oak Park Heights,MN 55082 Project Narrative The project will consist of a remodel of the existing Taco Bell.A cooler and freezer addition is being added. The exterior parapets will be raised.A new brick exterior and new signage will be installed. New building and lot lighting will be installed. New landscaping will be installed. The interior of the building will have and new decor and interior finishes installed.Also,many additional maintenance type items will be addressed. The addition of an escape lane at the drive was looked at and found to be not feasible because there is not enough room the between the building and property line. 20'minimum would be needed and there is 1'7'existing. Proiect Contact List Owner's Representatives Brian Davies Border Foods,Inc. 5425 Boone Ave.N. New Hope,MN 55428 Phone:763 489 2915 Email:bdavies @borderfoods.com Nathan Wenger Border Foods,Inc. 5425 Boone Ave.N. New Hope,MN 55428 Phone:763 489 3004 Email:nwenger @borderfoods.com Architect Dean Madson Plan Force Group 4931 West 35�h St.#200 St.Louis Park,MN 55416 Phone:9S2,941 9969 Email:dean.madson@planforcegroup.com RECEIVED APR 0 9 2019 4931 West 35th Street,Suite 200,St.Louis Park,MN 55416 1 952.541.9969 I P1anForceGroup.co age 76 of 252 Ad� T— I-vat uc --J-------------------- -- -------------------——— +--j OMAHA AVENUE N. . 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CO a 9 chi c zy8 A cim 10 PZ, 8p '' n � 0 ° Plge 86 of 2 2 Everbrite J 9f' Dual 55"Screen Unit/Order Point Canopy Taco Bell Outdoor Digital Menuboard/Order Point Canopy Permitting Unit Information RECEIVED APR 0 91919 p Page 87 of 252 Everbrite ® f1 [91 16] SMOKED POLY 91.178 ROOF PANEL 2.639 184 ] [37-L82° 84.716 37.065 82° [60] 60.000 6.000 Arlo of Duplay.. - ArAa of bcpfey 26.6` 266` [1100 117.002 'u,] ny r +7.r 111 1 63.874 36.000 CURB TO DISPLAY 48.0D0 CENTER OF DISPLA' TO GRADE [l6T'6-.] 19.563 16.063 6.000 III III—III—III—III twr= III—III—III—III—III—III—III—I —III III—III—III—III—III—III—III—I 12.000 Taco Bell Outdoor Digital Menuboard/Order Point Canopy Dual 55"Screen Unit/Order Point Canopy Page 88 of 252 Everbrite 12.000 y IO CL�Ia w.w 1.750 8.500 1.750 0.875 FOR 314" ANCHOR BOLTS 1.750 . .........................................__................_............................... _ . +} I.W. I cj�� " am 1'3" 0._ /8^� 8.500 8.125 12.000 1-- V.hkb Ue*dm Loop n..d.to b.centered In frm,or rhe cm0pr0'_ 132" N • + N 1.750 ------- -' T- 6.125 250 x 6 x 8 STEEL TUBE TOP%RM BASE PLATE Taco Bell Outdoor Digital Menuboard Base Plate Page 89 of 252 Everbrite • Dual Screen Unit Max potential draw 9.8A @110V III=11 I=11 I=III=1 I I=1 I I=1 I I=1 I I-1 I I— c&°s UL48 Electric sign Taco Bell Outdoor Digital Menuboard/Order Point Canopy Power Draw ALL WIRING AND ELECTRICAL CONNECTIONS ON SIGNS MUST BE INSTALLED IN ACCORDANCE WITH THE REQUIREMENTS OF ARTICLE 600 AND 690 OF THE NATIONAL ELECTRICAL U/L CODES AND/OR OTHER APPLICABLE LOCAL CODES THIS INCLUDES PROPER GROUNDING AND BONDING OF SIGN ALL DISPLAYS ARE BUILT IN ACCORDANCE TO UA SPECIFICATIONS AND SHALL BEAR THEIR LABEL Page 90 of 252 Everbrite 731.4[18.81 8513.31 Samsung OH55F Diagonal Size 55" Brightness 2500 NIT Weight 52.6 Kg[118.2 lbs] Mechanical Specification Glass 5T Tempered Glass Bezel Width 24.9mm[0.98'] Operation -40'C-60 *C[-40 F-122 F] g Temperature S Certification UL:CUL60950.1 (GO) I i i i I i Taco Bell Outdoor Digital Menuboard/Order Point Canopy Display Specifications Page 91 of 252 Everbrite i i05` 105` I i i 75` 75` The attached is the max potential light output of the screen(see accompanying IES file) The units have inbuilt ambient light sensors BO` 400 W. 4 These light sensors dim the brightness of the screen based on the light surrounding it 600 i The screens can dim from full brightness 2500nit(Figl.)all the way down to 500nit to prevent excessive output(glare)in low light and night time environments 46` 46` 800 1000 30` 16` 0° 15° 30` cdfklm 'in 100% CO-C160 COO•C270 Fig 1.0 Taco Bell Outdoor Digital Menuboard/Order Point Canopy Display Specifications Lumen Output Page 92 of 252 4413 WPLED26N RAEIOutdoor Project: Type: Prepared By: Date: Driver Info LED Info Type Constant Current Watts 26W 120V 0.26A Color Temp 4000K(Neutral) 208V 0.16A Color Accuracy 71 CRI 240V 0.14A L70 Lifespan 100,000 277V 0.12A Lumens 3,527 Input Watts 29.1 W Efficacy 121.2 LPW Calor:Bronze Weight:7.1 Itis Technical Specifications Listings Finish: Buy American Act Compliance: UL Listing: Formulated for high durability and long-lasting color RAB values USA manufacturingl Upon request,RAB Suitable for wet locations.Suitable for mounting within Ambient Temperature' may be able to manufacture this product to be 1.2m(4ft)of the ground. compliant with the Buy American Act(BAA).Please Suitable For use in 40°C(104°F) contact customer service to request a quote for the DLC Listed: Cold Weather Starting: product to be made BAA compliant. This product is listed by Design Lights Consortium Optical (DLC)as an ultra-efficient premium product that Minimum starting temperature is-40°C(-40°F) qualifies for the highest tier of rebates from DLC Green Technology: BUG Rating: Member Utilities. DLC Product Code:P0000175P Mercury and UV free.RoHS-compliant components. 61 UO GO LED Characteristics Other Electrical Lifespan: Patents: Driver: 100,000-hour LED lifespan based on IES LM-80 The WPLED design is protected by U.S.Pat. Multi-chip 26W high output long life LED Driver results and TM-21 calculations D634878,Canada Pat 134878,China Pat. Constant Current,720mA,Class 2,6kV Surge CN301649064S. Protection,100V--277V,50-60 Hz,100-240V.4 Amps. Color Consistency: • fixture-to-fixture fixture THD step Ma Equivalency: • Ellipse binning to achieve consistent xture-tc- xtun;color Equivalent to 175W Metal Halide 6.94%at 120V,11.17%at 277V Warranty:Color Stability: Power Factor: RAB warrants that our LED products will be free from 99.6%at 120V,92.3%at 277V LED color temperature is warrantled to shift no more than 200K in CCT over a 5-year period defects In materials and workmanship for a period of five(5)years from the date of delivery to the end user, Color Uniformity: including coverage of light output,color stability,driver RAB's range of CCT(Correlated Color Temperature) performance and fixture finish.RAB's warranty is follows the guidelines of the American National subject to all terms and conditions found at Standard for Specifications for the Chromaticity of www•rablighting.com/legal#warranty Solid State Lighting(SSL)Products,ANSI C78.377- 2017. Construction IP Rating: RECEIVED Ingress Protection rating of IP66 for dust and water APR 0 9 2019 Need help?Tech help line:(888)722-1000 Email:custserv@rablighting.com Website:www.rablighting.com Page 1 of 2 Copyright©2019 RAB Lighting Inc.All Rights Reserved Note:Specifications are subject to change at anytime without notice Page 93 of 252 WPLiMN RAO IOutdoor Dimensions Features Maintains 70%of initial lumens at 100,000-hours Surfaoe Mount centigunuion Weatherproof high temperature silicone gaskets moert Superior heat sinking with die cast aluminum housing and external fins I`mAq ps IQ 100 up to 277 Volts -rr _ 5-year warranty -r man LVA 141 L Juntim Banc Mount L n Configuration I RLanIk . � ' r —t--tnc+m Need help?Tech help line:(888)722-1000 Email:custserv@rablighting.com Website:www.rablighting.com Page 2 of 2 Copyright 0 2019 RAB Lighting Inc.All Rights Reserved Note:Specifications are subject to change at anytime without notice Page 94 of 252 TOLEDO �W. M1 JIpp�pr B2772 EXTERIOR WALL SCONCE <L> Wrought Iron and Aluminum Shown with optional Early Electric Lamps Old Silver Finish LB-60-6(6-pack 60W Med Base Early Electric Lamps) 14"W 17.25"H 16.75"P 3"TCD LB-6W-6(6-pack 6W Med Base Early Electric LED Lamps) Backplate:6"W 1.25"D 1-10OW Med Base T-24 Compliant Dark Sky Qualified P=Projection TCD=Top to Center Dimension � RECEIVED APR 0 91019 TROY LIGHTING Est.1963 14508 Nelson Avenue,City of Industry,CA,USA(91744) Phone:626-336-4511 Fax:626-330-4266 www.troy-lighting.com Page 95 of 252 CIMARRONcat.# Approvals LED Job Type SPAULDING LI NTING SPECIRCA71MS PRODUCT IMME(S) Construction: •Drivers have greater than 90%power •Stylish vertically finned die-cast solid top factor and less than 10%THD _ housing for maximum heat dissipation; Stops collection of unsightly debris from •Optional continuous dimming to 100/6 or =:''jy` gathering on top of the housing dual circuitry available •Rugged lower die-cast aluminum heat •LED drivers have output power over- sink accelerates thermal management voltage,over-current protection and short _ and optimizes PCB and optical perfor- circuit protection with auto recovery mance 90 LED 3/4 VIEW 30 LED •1050 mA driver available with 90L con- •Separate optical and electrical compart- figuration for increased lumen output ment for optimum component operation •LED electrical assembly,including PR •One piece die cut silicone gasket ensures devices,consumes no power in =F weather proof seal around each the`off'state '_ individual LED for IP65 rating - - •Surge protection of 1 OKA 8/20 pSec wave; •Backlight Control(BC)option available for damping voltage of 320V&surge rating of 85%spill light reduction,doesn't change 273J 60 LED 90 LED fixture appearance or EPA,recommended for Type III and Type N distributions Lumen maintenance: DIMENSIOAFS •L90 at 60,000 hours(Projected per IESNA •Stamped bezel provides mechanical TM-21-11) compression to seal the optical assembly Installation: UpsweptArm •Complements the Hubbell Southwest •Two die-cast aluminum arm designs are r G series of outdoor fixtures available providing maximum design flexibility A •Weight-45.0 pounds,EPA-1.3 ftp L F •The decorative arm offers a sleek upswept �e � � •Features exclusive wiHUBB technology look while the straight arm follows the -Wireless system for On/Off and housing's contoured lines for continuity of 0-1OVDC full range dimming control style Straight Arm r E -Programmable autonomous operation •Fixture ships with arm installed for ease of r o Optics: installation and mounts to#2 drill pattern A •Choice of 32 high brightness LED cordigu- rations with individual acrylic lenses •Wall bracket,mast arm fitter and pole a -� specially designed for IES Type 11,111,IV and accessories are also available V distributions allowing easy mounting for virtually any application •CCT 5000K standard,3000K,4000K and turtle friendly Amber LED options Finish: •TGIC thermoset polyester powder paint •CRI:70 finish applied at nominal 2.5 mil thickness Electrical: Warranty: •Universal input voltage 120-277 UAC, Five year limited warranty(for more Infor- 50/60 Hz mation visit:http:/Avww.hubbelloutdoor. com/resources/warraniy( •Integral step-down transformer for 347V &480V Listings: •Listed UL1598 and CSA C22.2#250.0- •Ambient operating temperature-31TC to 40'C 24 for wet locations •Automatic thermal self-protection •DesignLights Consortium qualified c •IDA approved • IP65 CERTIRCATIONSILISTINGS I A a c 0 E F G $p• DES16Nl16NTS 101(gl ng , ' 8314" 21314" 851nn 180nem 43m 6558" C US CONSORTIUM facts 171mm 552mm 408mm 18timm 180mm 143mm 155mm RECEIVED APR 0 91010 ORDERING INFORMATION SEE NEXT PAGE SPAULDING Spaulding Lighting•701 Millennium Boulevard•Greenville,SC 29607•Phone:864-678-1000 Due to our continued efforts toimprove our products,product specifications are subject tochange withoutnouce, page 96 of 252 LIGHTING 0 2013 SPAULDING UGIONG,All Rights Reserved•For more infomiatlon wish our website:wwwjpauldinglioUng.com • Printed in USA CLILS-SPEC W13 ORDERING INFORMATION ORDERING EXAMPLE: CL1-A-90W-5K-3-DB-RPA3 ®. r o r 1 T� r. .. i r• r CLI arnarron LED 901. 90 High brightness LEDs IF ,Universal 120V-277V, 3K 3DgOK Leave blank for BCa Backlight control 60L 60 High brightness LEDs 50/60 Hz 4K 4000K 700mA(standard) BUm BI-level control 30L 30 High brightness LEDs 17 120V 5K 5000K 035 50 pm availAmber- AM Continuous dimming 27 208V AM Amber IW pm able for"Turtle WB Wall bracket r 37 240V anNe for ArlendN"/observa- RPA3 3"Round pole adapter A Arm mount constriction(6"straight 47 277V "Tum ftw tD►y applications rigid arm included&acceptable for 900 applk alkins (oalsuttfac" RPA4 4"Round pole adapter configurations) 5 480V,60 Hz (canedtfactory) 105 1050 mA(tie with RPA5 5"Round pole adapter AD Decorative arm mount const(6"d000ra- F 347V,60 Hz 90L orgy for higher lye upswept arm Incl.&acceptable for E4 220V 50 Hz } P, lumen a RPM 6"Round pole adapter 90"configurations) 2 Type II :..__ FM3A Fusing(replace X with MAF Mast arm fitter for mounting to standard voltage:1-120V,2-208V,3 Type III r r 3-24OV,4-277V,5-48OV, 2 3/8"mast arm bracket,includes 6° 4 straight rigid arm 4 Type N DB Dark Bronze 6-37U) 5M Type V BL Black SSB Stainless steel LED bezel Medium VG Vandal guard 5S Type V Short GR Wade GR Gray CONTROL OPTIONS 5W Type V Wide SCO Motion control,no light output, PS Platinum Sliver On/Off control RD Red SC30 Motion control,dimmed to (premium color) 30%light output FG Forest Green SC50 Motion control,dimmed to (premium color) 50%light output CC Custom Color SC70 Motion control,dimmed to 70%light output PR(lt)e NEMA Photo cell receptacle (replace X with voltage: U=120-277,5=480,6=347) WIH7 In-fixture wireless control module(120,277,347&48" Notes:1-For BL option 90L and 60L;WA 347V&480V 2-BL&CD cannot be combined 3-Fuse option not available with universal voltage 4-Select F3 fusing option for 220V•5-Photocell receptacle not available with BL option•6-Recommended for Type III and IV distributions only•7-Select only when using voltage specific option(F or WaQ ENERGYSAWNG DATA u Power Factor >.9 _ �# t' Total Harmonic Distortion <10°� 301---.- - �1 64 6641 '61 6OL-5K 140 157 T 1330 1284M 13121 1314 1367 1295 9OL-5K 210 227 19684 19000 192CO 2059 1961 d 1897 90L-5K-105 336 363 26974 253511 26541 2579 2744 2519 3OL-4K 70 87 6080 61 ON 61D 641 6431 604 60L-4K 140 157 1158 1146 12031 1203N 12581 1180 9OL-4K 210 227 1714N 16971 17641 18521 20221 173 90L-4K-105 336 363 23894 2391 A 241 24584 2535 2312 30L-3K 70 87 46 466 46 48 490 4601 60L-3K 140 157 901 917 921 94 9461 88 90L-3K 210 227 1336 13601 1357 1392 14001390 90L-3K-105 336 363 1764 1761 174 1795 18271 1733 ACCESSORIES SEE NEXT PAGE SPAULDING Spaulding Lighting•701 Millennium Boulevard•Greenville,SC 29607•Phone:864-678-1000 Due to our continued efforts to improve our products,product specifications are sub)ect to change without notice. page 97 LIGHTING 0 2013 SPAULDING LIGHTING,All RIgtb Reserved•For more Information visa our website:wwwspotddinglighting.com •Printed in USA iX B 1113 ACCESSORIES Catalog Number Descriptionr- C# 1R-RPA3-XX' Round pole adapter for straight arm(3'/4-3z/4") SAO 2M 0— CR-RPA4-XX' Round pole adapter for straight arm(3'r5-4'/z") L 9m. CR-RPA5-XX' Round pole adapter for straight arm(5") CR-RPA6-XX' Round pole adapter for straight arm(6") I CRD-RPA2-XX' Round pole adapter for upswept arm(2s/4-VA") I—,�a' 5•� CRD-RPA3-XX' Round pole adapter for upswept arm(3'/4-3Y4") MAF-HORIZONTAL MAST ARM FITTER CRD-RPA4-XX' Round pole adapter for upswept arm(3'/e-41/2") CRD-RPA5-XX' Round pole adapter for upswept arm(5") POLE POLE COVER CRD-RPM-XX' Round pole adapter for upswept arm(6") RMURE cWARN -CR-XX' Wall bracket ; NUT PLATE TPLB-XX' Twin parallel luminaire bracket MAF-CL-XXr Horizontal mast arm fitter for 2 3/8"OD arm.Mounts to standard s ROUND POLE 6"arm(ordered with fixture) CASTADAPIER 1 Replace XX with color choice,eg.:DB for Dark Bronze NUT PLATE 2 When ordering poles,specify Pole Drill Pattern 82 3 Fixture must Include standard 6"amt MOUNTING ACCESSORIES SQUARE POLE Catalog a• Description [""L UPSWEPTARM MOUNT ARM-CL-K-TA-XX' Adjustable mounting arm for single fixture(2-3/8 tenon)-5 lbs.2.3 kgs. COVER SQUARE&ROUND POLES M-CL-TK-TA-XX' Adjustable mounting arm for two fixtures at 18V(2-3/8 tenon)-7 lbs.3.2 kgs. poll M-CL-K-S-XX' 10"adjustable arm-.5 lbs..05 kgs.-5.75 lbs.2.6 kgs. t� 2.25 1 Replace XX with cuter choice, Da for Dark BronzeARM-CL-K-TA-XXIV ARM-CL-K-S-XX 2 Fixture am re moat Include standard 6"straight a 875 ARM-CL-TK-TA-XX TENON TOP POLE BRACKET ACCESSORIES563 (2"'OD tenon)PWS Version squires 4"round pole ad*W 0.875 HOLES HOLE Catalog Description SETA)W I Square pole tenon adapter(4 at 90 degrees) #2 DRILL PATTERN FOR POLES RETA-XX' Round pole tenon adapter(4 at 90 degrees) TETA-XX' Hexagonal pole tenon adapter(3 at 120 degrees) 1 Replace Xx with color choice,eq.:OB for Dark Bronze PROTOCONTROL EQUIPMENT Catalog Number Description "r-1 Pholocontrol-twist-lock cell(12010 PTL-8 PhotDcordrol-twist-lock cell(120-27710 PTL-5 Photocontrol-twist-lock cell(48011) PTL-6 Photocontrol-twist-lock cell(347U) PSC Shorting cap-twist-lock LIGHTING FACTS r.f ` ghtmg factse fighting facts= lighting facts- figtitirig factsr •Nqm N14Yf ex AlnanNMaY YaF !"qT+aMYSYa LpMOutput(Lum—) 8279 LVhtOatput(Lrrmans) 6892 Iaelttoutputaamend 15056 Light Output Menem) 22898 Watts 66.4 wpm 69.7 Varga 298.8 -watts 339.6 Lureans per Wp t(fteYey) 91 Lumens per Watt(66kecy) 98 Lumem per WOH lEmceey) 72 Lumens per watt la"=GA 67 Celer Aceuraoy CdwAewraay .CobrAceuresy ColorAwuraey 74 o.r.mroYa...ex+ 68 .ed"Ya,"a eeee 78 -rv-.a.aYryta.-,c". 75 .• Sid.,..] t/rer sena {epi NOW A0e' 1rGol. .troK srr4! Yana sotaY acres essr 'arses error +6rrK N41Y warranty'" Yee Waraaety Yes ..Y"ew-u.r.N.NnxaaY."aYYw,wa.ar..a"Y Warranty" Yes w...,n,sY.rmara."rew rn.0 a wr.r,...r.r.am.+w Y.Y:.NY.N.r..swren.Y,n+arw i n n..r•aNnaxa ••arown.,.rynrweuN:ar"rpYmu.m.asnxa ••saw.,.useru,yre.u.eaayroauen reraaan. 'r+'Y10maaii°•''>ra" ••ser w"..airultiyraucss..prsauen ro.aeuu.. Spaulding Lighting•701 Millennium Boulevard•Greenville,SC 29607•Phone:864-678-1000 SPAULDING Due to our continued efforts to Improve our products,product specifications are subject to change without notice. Page 98 ppf 55�� LIGHTING 0 2013 SPAULDIIG LIGHTING,All Rights Reserved•For more Information visit ourwebehww e:wepauldingigitftcam •Printed In USA BL1&D3iew 5/13 4k City of Oak Park Heights 14168 Oak Park Blvd Me Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Memorandum To: Eric Johnson, City Administrator Cc: Scott Richards, City Planner,Julie Hultman, Building Official From: Lisa Danielson,Arborist Dates 04/29/2019 Re: Taco Bell Renovation Project-Arborist Review I have reviewed the landscape plans submitted by Border Foods for the Taco Bell Renovation Project. The following includes my comments and/or recommendations: Tree Inventory The plans submitted did not include a tree inventory table of all existing significant trees on site (please reference City Ordinance 1307 and pages 11-15 in the Development Application packet). The tree inventory should not be included in the Plant Schedule. The inventory should include tree ID, species, size (in DBH), notes, and if the tree will be removed or preserved. This must correlate to the plan submitted and is also needed to complete the tree replacement calculation if required. Please verify the sizes of all trees included since the sizes appear very large, I have included an example for the tree inventory below. TREE ID# SPECIES SIZE(DBH in REMOVE/PRESERVE NOTES Inches) SPRUCE 72 REMOVE . SPRUCE 72 REMOVE SPRUCE 72 REMOVE BOXELDER 96 REMOVE MAPLE 48 PRESERVE MAPLE 62 PRESERVE MAPLE 60 PRESERVE BOXELDER 96 PRESERVE OAK 92 PRESERVE BIRCH 24 PRESERVE BIRCH 42 PRESERVE TREE CITY U.S.A. Page 99 of 252 Tree Protection A tree protection plan must be submitted with the final plans to protect the trees which are in close proximity to the construction zone. The fencing should be placed at the drip-line of trees to be preserved, and should be described in the tree protection specifications (including a diagram) (please reference City Ordinance 1307). Landscape Details and Notes The landscape legend shows a satisfactory choice of plants some native or improved cultivars of natives. Most of the trees and plants chosen are hardy under local growing conditions, relatively insect and disease free and fairly low maintenance. The following items must be addressed in the final plans: 1. The landscape contractor for the project is required to plant trees according to the approved planting detail submitted with the approved landscape plan. This will be checked after planting and any deviations from the detail will need to be corrected before the landscaping will be approved by the City. This needs to be included in the final submitted landscaping plans in the Landscape Notes section. 2. Please include the type of mulch and edging that will be used in the Landscape Notes section. Please contact me if you have any questions regarding this landscape plan review. Please feel free to forward my comments to the development team for this project. 2 TREE CITY U.S.A. Page 100 of 252 A RECOMMENDING RESOLUTION OF THE PLANNING COMMISSION CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RECOMMENDING TO THE CITY COUNCIL THAT THE REQUEST BY BRIAN DAVIES OF BORDER FOODS FOR THE REMODEL OF THE TACO BELL RESTAURANT AT 14529 60TH STREET NORTH REQUIRING AN AMENDED CONDITIONAL USE PERMIT FOR A FAST FOOD RESTAURANT, CONDITIONAL USE PERMIT FOR SIGNAGE, AND DESIGN STANDARDS/SITE PLAN REVIEW SHOULD BE APPROVED WITH CONDITIONS WHEREAS, the City of Oak Park Heights has received a request from Brian Davies of Border Foods for the remodel of the Taco Bell restaurant at 14529 60th Street North requiring an Amended Conditional Use Permit for a fast food restaurant, Conditional Use Permit to allow more than one sign per building elevation and Design Standards/Site Plan review; and after having conducted a public hearing relative thereto,the Planning Commission of Oak Park Heights makes the following findings of fact: 1. The real property affected by said application is legally described as follows,to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B-2, General Business District in which fast food restaurants with drive-throughs are a conditional use; and 4. The remodel of the Taco Bell shall require an Amended Conditional Use Permit in that the building shall be expanded, and the site improved; and 5. The Applicant is requesting two wall signs on each of three building elevations, requiring the review of a Conditional Use Permit; and 6. City staff prepared a planning report dated May 2, 2019 reviewing the request and the Conditional Use Permit criteria; and Page 101 of 252 7. Said report recommended approval of the Amended Conditional Use Permit for the building and site improvements, Conditional Use Permit for two wall signs on each of three building elevations, and Design Standards/Site Plan review subject to the fulfillment of conditions; and 8. The Planning Commission held a public hearing at their May 9,2019 meeting,took comments from the applicants and public, closed the public hearing, and made the following recommendation: NOW,THEREFORE,BE IT RESOLVED BY THE PLANNING COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING COMMISSION RECOMMENDS THE FOLLOWING: A. The application submitted by Brian Davies of Border Foods for the remodel of the Taco Bell restaurant at 14529 6CP Street North requiring an Amended Conditional Use Permit for a fast food restaurant, Conditional Use Permit to allow more than one sign per building elevation and Design Standards/Site Plan review affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby recommended to the City Council of the City of Oak Park Heights the following, subject to the conditions as follows: • Amended Conditional use permit (CUP) for the building and site improvements of a fast food restaurant. • Conditional use permit to allow more than one sign per building elevation. • Design Standards/Site Plan Review 1. The applicant shall provide a revised photometric and lighting plan that complies with the provisions of Section 401.15.B.7.d of the Zoning Ordinance. All light fixtures shall be full cut off and compliant with the Zoning Ordinance. The parking lot lighting shall not exceed 25 feet from ground level. 2. All mechanical equipment on the roof or on the site shall be fully screened in accordance with the provisions of the Zoning Ordinance. 3. All noise generated from the store shall be compliant with Section 401.15.B.11 of the Zoning Ordinance. 4. All grading, drainage, erosion control, and utility plans are subject to review and approval of the City Engineer. Storm water plans are also subject to review and approval of the Middle St. Croix Watershed District. 5. The Planning Commission was favorable to the building design and building materials. 2 Page 102 of 252 6. The plans should be revised to indicate details and location of any directional signage. 7. Outdoor lighting for the parking areas shall be turned off one hour after closing, except for approved security lighting. 8. No strip lighting of the building, canopy or freestanding sign shall be allowed. 9. All signs shall be designed to comply with the Zoning Ordinance requirements for illumination. The spot fixtures and LED strips may be used if the lighting is directed at the sign and designed so that the light source is not visible. Staff will review the lighting specifications at the time of permitting. 10. The landscape plan shall be subject to the review and approval of the City Arborist. 11. A bike rack shall be placed on site. Recommended by the Planning Commission of the City of Oak Park Heights this 9t' day of May 2019. Timothy Freeman,Chair ATTEST: Eric A. Johnson, City Administrator 3 Page 103 of 252 ATTACHMENT A 'Y few Amended Conditional Use Permit Design Standards/Site Plan Review Taco Bell Washington County Property Identification Number: 04.029.20.12.0002 Legal Description: All that part of NW quarter of the NE quarter of section 4, Township 29, Range 20, West of the fourth meridian Physical Address: 14529 60"St.N. Page 104 of 252 ATTACHMENT B M Amended Conditional Use Permit Design Standards/Site Plan Review Taco Bell Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Mailing List from Washington County(350'/150' from subject property) • Proof of Ownership or Authorization to Proceed Planning Commission Public Hearing&Recommendation: May 9, 2019 Required Approvals: CUP Amendment City Council 4/5 Conditional Use Permit-Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request,the conditional use permit shall become null and void twelve(12)months after the date of approval,unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration, or use requested as part of the conditional use. An application to extend the approval of a conditional use permit shall be submitted to the Zoning Administrator not less than thirty(30) days before the expiration of said approval. (401.03.C.4.a and b) CUP Amendment: An amended conditional use permit may be applied for and administered in a manner similar to that required for a new conditional use permit. Amended conditional use permits shall include reapplication for permits that have been denied,requests for substantial changes in conditions or expansions of use, and as otherwise described in City of Oak Park Heights Zoning Ordinance 401. (401.03.C.5) Page 105 of 252 RESOLUTION NO. CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST BY BRIAN DAVIES OF BORDER FOODS FOR THE REMODEL OF THE TACO BELL RESTAURANT AT 14529 60TH STREET NORTH REQUIRING AN AMENDED CONDITIONAL USE PERMIT FOR A FAST FOOD RESTAURANT, CONDITIONAL USE PERMIT FOR SIGNAGE, AND DESIGN STANDARDS/SITE PLAN REVIEW BE APPROVED WITH CONDITIONS WHEREAS, the City of Oak Park Heights has received a request from Brian Davies of Border Foods for the remodel of the Taco Bell restaurant at 14529 60fl'Street North requiring an Amended Conditional Use Permit for a fast food restaurant, Conditional Use Permit to allow more than one sign per building elevation and Design Standards/Site Plan review; and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights recommended that the request be approved with conditions. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution: 1. The real property affected by said application is legally described as follows,to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B-2, General Business District in which fast food restaurants with drive-throughs are a conditional use; and 4. The remodel of the Taco Bell shall require an Amended Conditional Use Permit in that the building shall be expanded, and the site improved; and 5. The Applicant is requesting two wall signs on each of three building elevations,requiring the review of a Conditional Use Permit; and 6. City staff prepared a planning report dated May 2, 2019 reviewing the request and the Conditional Use Permit criteria; and Page 106 of 252 7. Said report recommended approval of the Amended Conditional Use Permit for the building and site improvements, Conditional Use Permit for two wall signs on each of three building elevations, and Design Standards/Site Plan review subject to the fulfillment of conditions; and 8. The Planning Commission held a public hearing at their May 9,2019 meeting,took comments from the applicants and public, closed the public hearing, and recommended the application with conditions. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted by Brian Davies of Border Foods for the remodel of the Taco Bell restaurant at 14529 60d`Street North requiring an Amended Conditional Use Permit for a fast food restaurant, Conditional Use Permit to allow more than one sign per building elevation and Design Standards/Site Plan review affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby approved by the City Council of the City of Oak Park Heights the following, subject to the conditions as follows: • Amended Conditional use permit (CUP) for the building and site improvements of a fast food restaurant. • Conditional use permit to allow more than one sign per building elevation. • Design Standards/Site Plan Review 1. The applicant shall provide a revised photometric and lighting plan that complies with the provisions of Section 401.15.B.7.d of the Zoning Ordinance. All light fixtures shall be full cut off and compliant with the Zoning Ordinance. The parking lot lighting shall not exceed 25 feet from ground level. 2. All mechanical equipment on the roof or on the site shall be fully screened in accordance with the provisions of the Zoning Ordinance. 3. All noise generated from the store shall be compliant with Section 401.15.B.11 of the Zoning Ordinance. 4. All grading, drainage, erosion control, and utility plans are subject to review and approval of the City Engineer. Storm water plans are also subject to review and approval of the Middle St. Croix Watershed District. 5. The Planning Commission was favorable, and the City Council approves of the building design and building materials. 2 Page 107 of 252 6. The plans should be revised to indicate details and location of any directional signage. 7. Outdoor lighting for the parking areas shall be turned off one hour after closing, except for approved security lighting. 8. No strip lighting of the building, canopy or freestanding sign shall be allowed. 9. All signs shall be designed to comply with the Zoning Ordinance requirements for illumination. The spot fixtures and LED strips may be used if the lighting is directed at the sign and designed so that the light source is not visible. Staff will review the lighting specifications at the-time of permitting. 10. The landscape plan shall be subject to the review and approval of the City Arborist. 11. A bike rack shall be placed on site. Approved by the City Council of the City of Oak Park Heights this 28th day of May 2019. Mary McComber,Mayor ATTEST: Eric A. Johnson, City Administrator 3 Page 108 of 252 ATTACHMENT A 0- Amended Conditional Use Permit Design Standards/Site Plan Review Taco Bell Washington County Property Identification Number: 04.029.20.12.0002 Legal Description: All that part of NW quarter of the NE quarter of section 4, Township 29, Range 20, West of the fourth meridian Physical Address: 14529 60th St. N. Page 109 of 252 ATTACHMENT B Amended Conditional Use Permit Design Standards/Site Plan Review Taco Bell Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Mailing List from Washington County(350'/150' from subject property) • Proof of Ownership or Authorization to Proceed Planning Commission Public Hearing&Recommendation: May 9, 2019 Required Approvals: CUP Amendment City Council 415 Conditional Use Permit-Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request,the conditional use permit shall become null and void twelve(12)months after the date of approval,unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration, or use requested as part of the conditional use. An application to extend the approval of a conditional use permit shall be submitted to the Zoning Administrator not less than thirty(30) days before the expiration of said approval. (401.03.C.4.a and b) CUP Amendment: An amended conditional use permit may be applied for and administered in a manner similar to that required for a new conditional use permit. Amended conditional use permits shall include reapplication for permits that have been denied,requests for substantial changes in conditions or expansions of use, and as otherwise described in City of Oak Park Heights Zoning Ordinance 401. (401.03.C.5) Page 110 of 252 Oak Park Heights Request for Council Action Meeting Date May 28th, 2019 Time Required: 5 Minutes Agenda Item Title: Stillwater Crossing- Sign variance 5950 Osgood Ave Agenda Placement New Business Originating Department/Reque r: Johnso i Administrator Requester's Signature Action Requested Discussi Possible Action Background/Justification(PI/e indicate if any previous action has been taken or if other public bodies have advised): Please see the following from Scott Richards, City Planning Consultant 1. Staff Report dated May 2nd 2019 - as presented to the Planning Commission; 2. Planning Commission Resolution(unsigned) 3. Proposed City Council Resolution. Page 111 of 252 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone:763.231.5840 Facsimile: 783.427.0520 TPC@PlanningCo.com PLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: May 2, 2019 RE: Oak Park Heights — Stillwater Crossing Shopping Center — Sign Variance - 5950 Osgood Avenue North TPC FILE: 236.02 — 19.03 BACKGROUND Eric Bjelland of Midwest Retail Ventures LLC has made application for a sign Variance to allow two signs on one building elevation for Good Times Tattoo and Lace Design in the Stillwater Crossing building at 5950 Osgood Avenue North. Stillwater Crossing is a multi-tenant building. The two businesses will be in the same tenant space with one exterior entrance. The Good Times Tattoo currently has a wall sign and a second sign is proposed for Lace Design. A Variance is required to allow two wall signs on one building elevation when there is one tenant space and one exterior entrance. The design of the building will easily accommodate the second sign above the entrance door. EXHIBITS The review is based upon the following submittals: Exhibit 1: Applicant's Narrative Exhibit 2: Elevation Picture— Existing Exhibit 3 Proposed New Sign Exhibit 4: Tenant Space Floor Plan PROJECT DESCRIPTION The applicant's narrative for the project is found as Exhibit 1. Page 112 of 252 "We are requesting an additional sign on the building to represent our newest co-tenant, Lace Salon. Recently Good Times Tattoo Co. and Lace Salon integrated their two service businesses in the former Metro Dental location at Stillwater Crossing. Good Times Tattoo has a sign on the building fagade, and we believe Lace Salon should have one as well. All our existing users are represented with building signage. The location of the sign will be above the door for the reception area. It will fit nicely between the "Good Times Tattoo" sign to the east and "Shangri La Nails" to the west. The new Lace building sign will be consistent with our sign criteria and the City's permitting process. ISSUES ANALYSIS Comprehensive Plan. The property is designated as Commercial on the Proposed Land Use Map. The continued use of the site as a multi-occupancy shopping center is consistent with the Comprehensive Plan. Zoning. The sign regulations specify that individual tenants of a multiple occupancy building shall not have a wall sign unless the business has an exclusive exterior entrance and that the number of wall signs shall be limited to one per entrance. A Variance is required to vary from this requirement. Note that under the single tenant building standards, the Applicant can apply for a Conditional Use Permit to vary from the number of signs per elevation regulation. The regulations are as follows: 3) Except as provided for in Section 401.15.G.10 of this Ordinance, individual tenants of a multiple occupancy building shall not display separate wall signs unless the tenant's business has an exclusive exterior entrance. The number of individual wall signs shall be limited to one (1) per entrance, and each sign shall be limited to the maximum wall sign allowances permitted in the district. Tenants on building ends may have a maximum of two (2) signs each to be located at the front and side elevations of the tenant space. The individual signs shall be located only on exterior walls which they are directly related to the use being identified. The pictures and the floor plan as attached indicate that the two businesses will have one entrance, but the design of the building will easily accommodate the second sign in a separate bay. The request for the second sign is somewhat unique in that rarely are there two businesses that share a tenant space with one entrance. Signage. The proposed sign would be placed in the bay above the entrance to the tenant space. The sign would be approximately 32 square feet and an LED face illuminated raceway mount letter set. The signs will be required to comply with the Zoning Ordinance size and lighting requirements. Staff will approve the sizes and lighting specifications for the signs at the time of permitting. 2 Page 113 of 252 Sign Variance. Variance criteria are provided in Section 401.04 of the Oak Park Heights Zoning Ordinance. The Planning Commission and the City Council should review the following criteria and conditions to determine if the sign variances are justified. Review Criteria. The Planning Commission and City Council should make a finding of fact that the proposed action will not: a. Impair an adequate supply of light and air to adjacent property. b. Unreasonably increase the congestion in the public street. c. Have the effect of allowing any district uses prohibited therein, permit a lesser degree of flood protection than the flood protection elevation for the particular area or permit standards which are lower than those required by State law. d. Increase the danger of fire or endanger the public safety. e. Unreasonably diminish or impair established property values within the neighborhood, or in any way be contrary to the intent of this Ordinance. f. Violate the intent and purpose of the Comprehensive Plan. g. Violate any of the terms or conditions of Item 5, below. h. Conditions for Approval. A variance from the terms of this Ordinance shall not be granted unless it can be demonstrated that: a. Undue hardship will result if the variance is denied due to the existence of special conditions and circumstances which are peculiar to the land, structure, or building involved and which are not applicable to other lands, structures or buildings in the same district. 1) Special cases may include exceptional topographic or water conditions or, in the case of an existing lot or parcel of record, narrowness, shallowness, insufficient area or shape of the property. 2) Undue hardship caused by the special conditions and circumstances may not be solely economic in nature, if a reasonable use of the property exists under the terms of this Title. 3) Special conditions and circumstances causing undue hardship shall not be a result of lot size or building location when the lot qualifies as a buildable parcel. b. Literal interpretation of the provisions of this Ordinance would deprive the applicant of rights commonly enjoyed by other properties in the same district under the terms of this ordinance or deny the applicant the ability to put the property in question to a reasonable use. c. The special conditions and circumstances causing the undue hardship do not result from the actions of the applicant. d. Granting the variance requested will not confer on the applicant any special privilege that is denied by this Ordinance to other lands, structure or buildings n the same district under the same conditions. e. The request is not a result of non-conforming lands, structures or buildings in the same district. f. The request is not a use variance. g. The variance requested is the minimum variance necessary to accomplish the intended purpose of the applicant. The request does not create an inconvenience to neighboring properties and uses. Comment: The sign should not have any impact to the neighboring tenants or to the shopping center. The request is unique in that most tenant spaces in multiple occupancy buildings are occupied by an individual business requiring one sign above the entrance. The building bay where the sign is to be located will easily accommodate the sign above the entrance door. City Staff does not have an issue with allowing the sign setback variance. 3 Page 114 of 252 CONCLUSION / RECOMMENDATION Subject to the preceding review, City Staff recommends approval of the Variance subject to the conditions that follow: 1. The sign shall be designed to comply with the Zoning Ordinance requirements for size and internal illumination. 2. Any other conditions of the Planning Commission and City Council. pc: Julie Hultman 4 Page 115 of 252 City of Oak Park Heights Variance Application March 20,2019 File#:236.02-19.03 #2: Narrative explaining the need for the additional sign Narrative: We are requesting an additional sign on the building to represent our newest Co-Tenant, Lace Salon. Recently,Good Times Tattoo Co and Lace Salon integrated their two service businesses in the former Metro Dental location at Stillwater Crossing. Good Times Tattoo has a sign on the building facade and we believe Lace Salon should have one as well. All our existing users are represented with building signage. The location of the sign will be above the door for the reception area. It will fit nicely between the "Good Times Tattoo"sign to the East and "Shangri La Nails"to the West. The new Lace Salon building sign will be consistent with our sign criteria and the City's permitting process. 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E E # � 7 � � § � E � § � � IVJil@X2 Page 119y252 A RECOMMENDING RESOLUTION OF THE PLANNING COMMISSION CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RECOMMENDING TO THE CITY COUNCIL THAT THE REQUEST FROM MIDWEST RETAIL VENTURES LLC, OWNERS OF THE STILLWATER CROSSING SHOPPING CENTER, FOR A VARIANCE TO ALLOW TWO SIGNS ON ONE BUILDING ELEVATION, LOCATED AT 14727 60' STREET NORTH SHOULD BE APPROVED WITH CONDITIONS WHEREAS,the City of Oak Park Heights has received a request from Midwest Retail Ventures LLC, owners of the Stillwater Crossing Shopping Center, for a Variance to allow two wall signs on one building elevation for Good Times Tattoo and Lace Design at 14727 60th Street North; and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights makes the following findings of fact: 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B-2 General Business District in which the shopping center is a permitted use; and 4. The sign regulations, in Section 401.15.G.9.c.3) specify that "Except as provided for in Section 401.15.G.10 of this Ordinance, individual tenants of a multiple occupancy building shall not display separate wall signs unless the tenant's business has an exclusive exterior entrance. The number of individual wall signs shall be limited to one(1) per entrance, and each sign shall be limited to the maximum wall sign allowances permitted in the district. Tenants on building ends may have a maximum of two (2) signs each to be located at the front and side elevations of the tenant space. The individual Page 120 of 252 signs shall be located only on exterior walls which they are directly related to the use being identified."; and 5. The floor plan indicates that the two businesses will have one entrance; and 6. A Variance is required to allow two signs for one building entrance, one sign for Good Times Tattoo and another for Lace Salon; and 7. The design of the building will easily accommodate the second sign in a separate building bay; and 8. City staff prepared a planning report dated May 2, 2019 reviewing the request; and 9. Said report recommended approval of the request,based upon a review of the Variance criteria found in Section 401.04 of the Zoning Ordinance, as well as the fulfillment of conditions; and 10. The Planning Commission held a public hearing at their May 9, 2019 meeting,took comments from the Applicants and public, closed the public hearing, and made the following recommendation: NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING COMMISSION RECOMMENDS THE FOLLOWING: A. The application submitted by Midwest Retail Ventures, owners of the Stillwater Crossing Shopping Center, for a Variance to allow two wall signs on one building elevation for Good Times Tattoo and Lace Design at 14727 60'h Street North, should be approved and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby recommended to the City Council of the City of Oak Park Heights for approval with the following conditions: 1. All proposed signage shall require a sign permit and shall be in compliance with Section 401.15.G of the Zoning Ordinance for size and illumination. Recommended by the Planning Commission of the City of Oak Park Heights this 9u'day of May 2019. 2 Page 121 of 252 Timothy Freeman, Chair ATTEST: Eric A. Johnson, City Administrator 3 Page 122 of 252 ATTACHMENT A t Sign Variance Stillwater Crossings—Lace Salon 14727 60'h St. N. Washington County Property Identification Number: 04.029.20.12.0025 Legal Description: Lots 7-9, Block 2, St. Croix Mall P.U.D. Physical Address: 14727 60"St.N. Page 123 of 252 ATTACHMENT B Sign Variance Stillwater Crossings—Lace Salon 14727 60a`St.N. Application Materials • Application Form • Fees (applicable) • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Mailing List from Washington County(500' from subject property) • Proof of Ownership or Authorization to Proceed • Property Tax Statement(s)/Legal Description(s) Planning Commission Public Hearing&Recommendation: May 9,2019 Required Approvals: Planning Commission Majority Vote City Council Majority Vote Variance -Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request,the variance shall become null and void twelve(12)months after the date of approval,unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration, or use requested as part of the variance. An application to extend the approval of a variance shall be submitted to the Zoning Administrator not less than thirty(30)days before the expiration of said approval. (401.04.C.4.1 and 2) Page 124 of 252 RESOLUTION NO. CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST FROM MIDWEST RETAIL VENTURES LLC, OWNERS OF THE STILLWATER CROSSING SHOPPING CENTER, FOR A VARIANCE TO ALLOW TWO SIGNS ON ONE BUILDING ELEVATION, LOCATED AT 14727 60t` STREET NORTH BE APPROVED WITH CONDITIONS WHEREAS,the City of Oak Park Heights has received a request from Midwest Retail Ventures LLC, owners of the Stillwater Crossing Shopping Center, for a Variance to allow two wall signs on one building elevation for Good Times Tattoo and Lace Design at 14727 60d`Street North; and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights recommended that the request be approved with conditions. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution: 1. The real property affected by said application is legally described as follows,to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B-2 General Business District in which the shopping center is a permitted use; and 4. The sign regulations, in Section 401.15.G.9.c.3) specify that "Except as provided for in Section 401.15.G.10 of this Ordinance, individual tenants of a multiple occupancy building shall not display separate wall signs unless the tenant's business has an exclusive exterior entrance. The number of individual wall signs shall be limited to one (1)per entrance, and each sign shall be limited to the maximum wall sign allowances Page 125 of 252 permitted in the district. Tenants on building ends may have a maximum of two (2) signs each to be located at the front and side elevations of the tenant space. The individual signs shall be located only on exterior walls which they are directly related to the use being identified."; and 5. The floor plan indicates that the two businesses will have one entrance; and 6. A Variance is required to allow two signs for one building entrance, one sign for Good Times Tattoo and another for Lace Salon; and 7. The design of the building will easily accommodate the second sign in a separate building bay; and 8. City staff prepared a planning report dated May 2,2019 reviewing the request; and 9. Said report recommended approval of the request,based upon a review of the Variance criteria found in Section 401.04 of the Zoning Ordinance, as well as the fulfillment of conditions; and 10. The Planning Commission held a public hearing at their May 9, 2019 meeting, took comments from the Applicants and public, closed the public hearing, and recommended the application with conditions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted by Midwest Retail Ventures, owners of the Stillwater Crossing Shopping Center, for a Variance to allow two wall signs on one building elevation for Good Times Tattoo and Lace Design at 14727 60th Street North, should be approved and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby approved by the City Council of the City of Oak Park Heights with the following conditions: 1. All proposed signage shall require a sign permit and shall be in compliance with Section 401.15.G of the Zoning Ordinance for size and illumination. Approved by the City Council of the City of Oak Park Heights this 28th day of May 2019. 2 Page 126 of 252 Mary McComber, Mayor ATTEST: Eric A. Johnson, City Administrator 3 Page 127 of 252 ATTACHMENT A ,j Sign Variance Stillwater Crossings—Lace Salon 14727 60'h St.N. Washington County Property Identification Number: 04.029.20.12.0025 Legal Description: Lots 7-9, Block 2, St. Croix Mall P.U.D. Physical Address: 14727 60t`St.N. Page 128 of 252 ATTACHMENT B K asp r Sign Variance Stillwater Crossings—Lace Salon 14727 601h St.N. Application Materials • Application Form • Fees (applicable) • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Mailing List from Washington County(500' from subject property) • Proof of Ownership or Authorization to Proceed • Property Tax Statement(s)/Legal Description(s) Planning Commission Public Hearing&Recommendation: May 9,2019 Required Approvals: Planning Commission Majority Vote City Council Majority Vote Variance -Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request,the variance shall become null and void twelve(12)months after the date of approval,unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration, or use requested as part of the variance. An application to extend the approval of a variance shall be submitted to the Zoning Administrator not less than thirty(30) days before the expiration of said approval. (401.04.C.4.1 and 2) Page 129 of 252 THIS PAGE INTENTIONALLY LEFT BLANK Page 130 of 252 ;gyp Oak Park Heights Request for Council Action Meeting Date May 28th,2019 Time Required: 5 Minutes Agenda Item Title: Central Automotive—Conditional Use Permit-final Plat Site Plan& Design Guidelines Review—Osgood Ave. & 59t' Street Agenda Placement New Business Originating Department/Reques 'c J son Ci Administrator OF Requester's Signature Action Requested 1scus ' Possible Action Background/Justification( lease indicate if any previous action has been taken or if other public bodies have advised): Please see the following from Scott Richards, City Planning Consultant 1. Staff Report dated May 2nd 2019 -as presented to the Planning Commission; 2. Planning Commission Resolution(unsigned) 3. Proposed City Council Resolution. Page 131 of 252 TPC3601 Thurston Avenue N,Suite 100 4 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPCOPlanningCo.com PLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: May 2, 2019 RE: Oak Park Heights - Central Automotive— Conditional Use Permit, Final Plat, Site Plan and Design Guidelines Review— Osgood Avenue/59th Street North TPC FILE: 236.02 - 19.04 BACKGROUND Dave Triemert has made application for construction of a new location for Central Automotive at Osgood Avenue/59th Street North. The property is south of the Holiday Station at Osgood Avenue and Highway 36. The application consists of requests for a Conditional Use Permit to allow an auto repair facility in the B-2 General Business District, Conditional Use Permit for signage, a Final Plat, and Site Plan/Design Guidelines review. The property is currently undeveloped and is accessed from 59th Street North. The site is 2.6 acres in size and is covered with significant tree cover. The proposed building is 6,600 square feet in size. Central Automotive would vacate their current location at 14661 60th Street North. EXHIBITS The review is based upon the following submittals: Exhibit 1: Project Narrative - HTG Exhibit 2: Existing Conditions Survey(C0.0) Exhibit 3: Site Demolition Plan (C1.0) Exhibit 4: Site Geometry and Paving Plan (C2.0) Exhibit 5: Site Utility Plan (C3.0) Exhibit 6: Grading, Drainage and Erosion Control Plan (C4.0) Exhibit 7: Civil Detail I (C5.0) Exhibit 8: Civil Details II (C6.0) Exhibit 9: Civil Details III (C7.0) Page 132 of 252 Exhibit 10: Tree Preservation Plan (1-1.0) Exhibit 11: Planting Plan (1-2.0) Exhibit 12: Planting Details (1-2.1) Exhibit 13: Floor Plan (Al) Exhibit 14: Site Plan (A-2) Exhibit 15: Site Plan Details (A-3) Exhibit 16: Exterior View 1 (EX1) Exhibit 17: Exterior View 2 (EX2) Exhibit 18: Colored Elevations (EX3) Exhibit 19: Butler Building Examples (EX4) Exhibit 20: Final Plat— Oak Park Heights Auto Plaza 2nd Addition Exhibit 21: Light Fixture Specifications (8 pages) Exhibit 22: Memo from City Arborist Exhibit 23: Memo from City Engineer PROJECT DESCRIPTION The Project Architect has provided a project narrative that is found as Exhibit 1 of this report. Central Automotive has offered high quality auto repair services to the Oak Park Heights community since 2007. Dave Triemert, the company's owner, is proposing to move the business from its current location along 60th St. N. to a new location at the SE corner of the Osgood Ave. and 59th St. N. intersection. The 6,600 sf building will be located toward the western part of the property. The property will be accessed via a vehicular entry located approximately 190 ft. east of the intersection. Two parking lots, one to the north of the building and one on the west, will accommodate parking for 27 vehicles. 15 spaces are required. The building will have a sloping metal roof that will shed water to the south side of the building. Storm water on the property will be moved to an infiltration basin on the east side of the building. Storm water overflow will be discharged via a sewer extending to the north. A small showroom and office space will be located along the western side of the building. The auto repair shop will extend to the east. The building will be clad with a combination of Butler textured metal panels and decorative CMU blocks. The west elevation and the westerly part of the north elevation will have large windows to allow views into and out of the facility. The upper halves of the garage bay doors will be glass as well. Trash and recycling bins will be screened by a decorative block enclosure. No storage outside of the building. 2 Page 133 of 252 Signage will be located on the west and north elevation of the building. Each side will have just under 900 sf, of signage. ISSUES ANALYSIS Comprehensive Plan. The property is designated as Commercial on the Proposed Land Use Map. Central Automotive will be consistent with this land use designation. Zoning. The property is zoned B-2 General Business District. A conditional use permit is required to allow motor fuel stations, auto repair and battery stores and service. Section 401.30.E.3 of the Zoning Ordinance lists criteria for review of auto repair and tire and battery stores. The issues raised in those criteria will be addressed in this report. The one item that should be reviewed carefully by the Planning Commission is the second criterion that specifies compliance with the Design Guidelines. Subdivision. The property has been platted as Outlot A of Oak Park Heights Auto Plaza. The property will be re-platted as Lot 1 Block 1 of Oak Park Heights Auto Plaza. Connection charges and park dedication fees have not been paid to the City and will be required at the time of finalization of the Development Agreement and Final Plat. All vacation of easements and creation of new easements for the plat shall be subject to review and approval of the City Engineer and the City Attorney. There is an existing 30- foot utility and roadway easement on the south property line. The easement would be approximately two feet from the south edge of the proposed building. The City is researching the easement to determine if it can be vacated. Setbacks. The District requires a 40-foot front yard setback,10-foot side yard setback and 20-foot rear yard setback. The front yard for this lot would be considered Osgood Avenue North. The setback to 59th Street North would need to be at least 20 feet. The building exceeds these requirements. The setback requirement for parking is 10 feet from property lines. At its closest point, the parking lot is setback 12.7 feet from the 59th Street North right of way. Building Height. The building height maximum in the B-2 District is 35 feet. At its highest point, the building will be 23 feet. Access. As indicated, the site will be accessed by one curb cut off 59th Street North. The location of the access point is approximately 190 feet east of the intersection of Osgood Avenue and is subject to review and approval of Washington County. Parking. Section 401.15.F.9.a of the Zoning Ordinance requires eight parking spaces and one additional space for each 800 square feet of floor area over 1,000 square feet. The parking calculation for this site is as follows: 3 Page 134 of 252 8 parking spaces 8 spaces 5,600 square feet x .9 = 5,040 /800 = 6.3 spaces Total Requirement 14 spaces The site plan indicates that there are 28 parking stalls planned for the development, two of which are disability accessible. The layout as designed will meet the required number of parking stalls and disability accessible stalls. The parking spaces are 9-foot wide stalls with 24-foot driveway aisles in compliance with the Zoning Ordinance. The parking area will be surrounded by curb and gutter. All the parking areas are setback from the property lines at least 12 feet, in compliance with the requirements. The parking areas are surrounded with landscaping. Loading Areas. The loading access to the building will be at the southeast side of the building and will not impact parking stalls or drive aisles. A rear entrance door provides access into the building at this location. Trash Enclosure/Tire Storage. A trash enclosure is provided at the south east comer of the parking lot. It is to be constructed concrete masonry units to match what is used on the buildings. The gates will be a metal frame with cedar board screening. The Project Architect, in the narrative, had indicated that all the storage would be inside. The conditions of approval will specify that there will be no outdoor storage, including tires. No storage would be allowed in trailers that are parked in the lot. Grading/Drainage/Utilities. Grading, drainage and utility plans have been provided by the applicant. The City Engineer will provide a separate report on engineering issues. The grading, drainage and utility plans shall be subject to review and approval of the City Engineer and the Middle St. Croix Watershed District. Lighting Plans. Fixtures. The photometric plans indicate that no freestanding parking lot lighting will be used. The plans also indicate the use of wall pack units on the building. The wall pack units are full cut off fixtures and shall be installed so that they operate as such. Photometrics. The photometric information provided indicate that the foot candle reading at all of the property lines will be at 0.0 foot candles. The light intensity is required to be less than one-foot candle at the centerline of adjacent streets and 0.4 foot candles at the property line. The lighting plan is compliant. Hours. Outdoor lighting for parking lots shall be turned off one hour after closing, except for approved security lighting. Any security lighting on the east elevation shall be installed as a motion sensor fixture. Landscaping. The project will require removal of existing trees as indicated in the Tree Preservation Plan. The new landscape plans indicate plantings surrounding the parking lot, along the south property line, and adjacent to a proposed infiltration pond. The City 4 Page 135 of 252 Arborist has provided a report on the tree removal and landscaping as attached to this report. The final landscape plan is subject to the review and approval of the City Arborist. Mechanical Screening. Any exterior mechanical equipment, either on the roof or ground mounted will need to be screened in accordance with Section 401.15.E.10.e. of the Zoning Ordinance. The plans indicate that the mechanical units would be mounted on the roof and screened. Signage. Freestanding Sign. The Applicant is not proposing a freestanding sign as part of this project. Wall Signage. The Zoning Ordinance allows for a total of three wall signs, each on separate facades. The proposed sign plan indicates three wall signs, one on the front facade facing Osgood Avenue North and the other two on the north facade. The proposed signage is as follows: Total No. Total Sin Square Feet of Signs Square Feet West Fagade: Central Automotive 100 square feet 1 100 square feet North Facade: Central Automotive 75 square feet 2 100 square Domestic& Foreign 25 square feet feet Auto Repair TOTAL 3 200 Total Allowable Signage. The total square footage of wall signage shall not exceed 200 square feet for the site. Two of the signs are on one fagade. Section 401.15.G.8.d.2) allows for an exception in numbers of signs on one fagade by Conditional Use Permit if in accordance with Section 401.03 of the Zoning Ordinance. Staff does not see an issue with allowing two signs on one fagade in that all other provisions of the sign regulations are met. Sign Illumination. The wall signs are to be intemally lit. The sign plans do not provide sign lighting details. Staff will approve the lighting specifications for the signs at the time of permitting. Noise. Residential properties exist to the east and south of the proposed Central Automotive. The service doors for the business will face north, away from the residential properties. There is a significant distance between the building and the residential properties to the east, with tree cover that will remain and an elevation 5 Page 136 of 252 difference. The service doors to the building shall be closed at all times except when vehicles are moved in and out of the service bays. Design Guidelines. Architectural Guidelines. Facade Treatments The building will have a definite base, middle and top on the front, side and rear facades. Ground Level Expression This is a one-story building with a raised parapet feature at the west facade. The main entrance is on the north elevation. The Planning Commission should comment if the ground level expression is adequately addressed. Transparency The building uses glass on the west, north and east facades. The Design Guidelines requires at least a 20 percent transparency on ground floor, street facing facades. The fagade facing Osgood Avenue North is 37 percent transparent. The fagade facing 59th Street North is 51 percent transparent. Entries The building features an entry on the north facade. Roof Design The roofline is broken at the front by a raised parapet feature. There is no decorative or defining cornice on the building. The rooftop mechanical units will be screened. The Planning Commission should comment. Building Colors The Design Guidelines indicate that building materials should accent, blend with, or complement the surroundings. Warm toned colors are encouraged. The building colors selected are a gray and adobe. Exhibit 18 shows the colored elevations. The Planning Commission should comment. Building Materials The applicant has provided elevations with the building materials identified and color elevations for review. The fagades will be glass, decorative CMU's and metal wall panel systems. Building material samples will be available at the Planning Commission meeting. The Planning Commission should comment on the acceptability of these materials Franchise Architecture The building is not a franchise design. 6 Page 137 of 252 Site Design Guidelines Building Placement The proposed building has an entrance facing the access roadway. Parking Areas The parking area is landscaped with perimeter plantings. Storm water Storm water will be addressed in the City Engineer's report. Pedestrian and Common Space Currently, there is a trail along Osgood Avenue and 59th Street North. Pedestrian access would be from the driveway. Landscaping The parking lot, driveway entrance, and south property line are landscaped. Trees/Shrubs The trees and shrubs used in the landscape plan shall be subject to the review and approval of the City Arborist. The Arborist has indicated that the plan is well designed with a good variety of plant materials. Fencing No fencing is proposed. Utilites/Service/Loading/Drive-Through/Storage Areas Addressed elsewhere in the planning report. Lighting Addressed elsewhere in the planning report. Signage Addressed elsewhere in the planning report. Pedestrian/ Bicycle Routes The site is accessed via sidewalks along Osgood and 59th Street North. Conditional Use Permit Review Criteria. Auto Repair-Minor and Tire and Battery Stores. The CUP criteria found in Section 401.30.E.3. for review are found as follows with staff comments: a. Regardless of whether the dispensing, sale of offering for sale of motor fuels 7 Page 138 of 252 and/or oil is incidental to the conduct of the use or business, the standards and requirements imposed by this Ordinance for motor fuel stations shall apply. These standards and requirements are, however, in addition to other requirements which are imposed for other uses of the property. Comment: Not Applicable. Project does not include sale of motor fuels. b. The architectural appearance and functional plan of the building and site shall not be so dissimilar to the existing buildings or area as to cause impairment in property values or constitute a blighting influence within a reasonable distance of the lot. Comment: The Design Guideline review of the building and site is included in this report. The Planning Commission should review the criteria and determine conformity. c. The entire site other than that taken up by a building, structure or plantings shall be surfaced with a material to control dust and drainage which is subject to the approval of the City Engineer. Comment: The entire site will be hardcover, landscaped or left as existing tree cover. d. A minimum lot area of twenty thousand(20,000) square feet and minimum lot widths of one hundred fifty(150) feet. Comment: The property is 2.6 acres in size and the lot width on 59th Street is almost 400 feet. e. A drainage system subject to the approval of the City Engineer shall be installed. Comment: The drainage system will be subject to review and approval of the City Engineer and Middle St Croix Watershed District f. A curb not less than six(6) inches above grade shall separate the public sidewalk from motor vehicle service areas. Comment: Curb and gutter will be installed. g. The lighting shall be accomplished in such a way as to have no direct source of light visible from adjacent land in residential use or from the public right-ofway and shall be in compliance with Section 401.15.8.7. of this Ordinance. Comment: The lighting will be required to be installed to City full cut off standards and all other lighting standards. h. Wherever fuel pumps are to be installed, pump islands shall be installed. Comment: Not Applicable. 8 Page 139 of 252 i. At the boundaries of a residential district, a strip of not less than rive (5) feet shall be landscaped and screened in compliance with Section 401.15.E. of this Ordinance. Comment: The setbacks for parking exceed the 10-foot requirement. The landscape plan indicates that the parking lot is completely surrounded with plant materials. j. Parking or car magazine storage space shall be screened from view of abutting residential districts in compliance with Section 401.15.E. of this Ordinance. Comment: The nearby residential areas will be provided with adequate screening. k. Vehicular access points shall create a minimum of conflict with through traffic movement, shall comply with Section 401.15.F. of this Ordinance and shall be subject to the approval of the City Engineer. Comment: The access point shall be approved by Washington County. L All signing and informational or visual communication devices shall be minimized and shall be in compliance with Section 401.15.G. of this Ordinance. Comment: All signage shall be constructed and lit in conformance with the Zoning Ordinance. m. Provisions are made to control and reduce noise. Comment: The service doors to the building shall be closed at all times except when vehicles are moved in and out of the service bays. n. No outside storage except as allowed in compliance with Section 401.30.E.5 of this Ordinance. Comment: No outside storage or storage in trailers shall be allowed. o. Sale or products other than those specifically mentioned in this subdivision be subject to a conditional use permit and be in compliance with Section 401.30.E.6 of this Ordinance. Comment: No additional CUP's for sale of products shall be required. p. All conditions pertaining to a specific site are subject to change when the Council, upon investigation in relation to a formal request, finds that the general welfare and public betterment can be served as well or better by modifying the conditions. 9 Page 140 of 252 Comment: The Planning Commission and City Council should comment. q. The provisions of Section 401.03.A.8 of this Ordinance are considered and satisfactorily met. Comment: The criteria have been reviewed and the proposal has been found to be compliant. r. The City may allow a motor fuel pump canopy to encroach ten (10) feet into a required setback provided the canopy support structure does not encroach on the setback and the setback encroachment will not result in an obstruction of traffic visibility. Comment: Not Applicable. Development Agreement. The applicant will be required to enter into a development agreement with the City should approval of the Final Plat be granted. The development agreement shall be subject to review and approval of the City Attorney. CONCLUSION / RECOMMENDATION Subject to the requests for Conditional Use Permits, Site Plan and Design Guidelines Review, City Staff would recommend approval of the following listed requests subject to the conditions as follows: • Conditional Use Permit for Auto Repair Facility. • Conditional Use Permit for Signage. • Final Plat • Site Plan/Design Standards Review. 1. The Final Plat shall be subject to review and approval of the City Engineer and City Attorney. Connection charges and park dedication shall be paid in accordance with the provisions of the Development Agreement. 2. The City shall research the 30-foot easement at the south property line and determine if necessary. If the City agrees to vacate the easement, it shall be done as part of the Final Plat. 3. The access point is subject to review and approval of Washington County. 4. The grading, drainage and utility plans shall be subject to the review and approval of the City Engineer. The drainage plans shall be subject to the review of the Middle St. Croix Watershed District. 5. All lighting fixtures shall be full cut off and installed in compliance with the lighting standards of the Zoning Ordinance. 10 Page 141 of 252 6. The outdoor lighting shall be turned off one hour after closing, except for approved security lighting. Any security lighting on the east elevation shall be installed as a motion sensor fixture 7. The landscape and tree removal/replacement plans are subject to review and approval of the City Arborist. 8. All signage shall be subject to final review and approval of City Staff for conformance with Zoning Ordinance standards. 9. All noise generated from the store shall be compliant with Section 401.15.6.11 of the Zoning Ordinance. The service doors to the building shall be closed at all times except when vehicles are moved in and out of the service bays. 10. Mechanical equipment that is located on the roof or visible from street level or from neighboring properties shall be screened with materials that blend harmoniously with the building fagade materials and in accordance with Section 401.15.E.10.e of the Zoning Ordinance. 11. The Planning Commission should discuss the building design and determine compatibility with the Design Standards. 12. The Planning Commission should comment on the building material selection and colors and the Applicant shall provide building material samples for Planning Commission and City Council review. 13. There shall be no outside storage, including tires and auto parts. No storage shall be allowed in trailers that are parked on the property. 14. The applicant shall be required to enter into a Development Agreement. The development agreement shall be subject to the review and approval of the City Attorney and City Council. PC: Julie Hultman 11 Page 142 of 252 2a� PROJECT#: 191107 Date:04/09/2019 60 Y e a r• 5 HTG Central Automotive: Project Narrative Central Automotive has offered high quality auto repair services to the Oak Park Heights community since 2007. Dave Triemert,the company's owner,is proposing to move the business from its current location along 601 St.N.to a new location at the SE comer of the Osgood Ave.and 59'St.N.intersection. The 6,600 sf.building will be located toward the western part of the property.The property will be accessed via a vehicular entry located approximately 190 ft.east of the intersection.Two parking lots,one to the north of the building and one on the west,will accommodate parking for 27 vehicles. 15 spaces are required. The building will have a sloping metal roof that will shed water to the south side of the building.Storm water on the property will be moved to an infiltration basin on the east side of the building.Storm water overflow will be discharged via a sewer extending to the north. A small showroom and office space will be located along the western side of the building.The auto repair shop will extend to the east.The building will be clad with a combination of Butler textured metal panels and decorative emu blocks.The west elevation and the westerly part of the north elevation will have large windows to allow views into and out of the facility.The upper halves of the garage bay doors will be glass as well. Trash and recycling bins will be screened by a decorative block enclosure.No storage will occur outside of the building. Signage will be located on the west and north elevations of the building.Each side will have just under 100 sf,of signage. 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HUBBELL Outdoor Lighting DATE: I LOCATION: TYPE: I PROJECT: CATALOG#: SLENDER WALLPACK tradeSELECT• FEATURES Two sizes for a variety of applications • Ranges from 21W to 8OW with up to 8000 lumens • SG1 Series replaces from 10OW-15OW HID;SG2 Series replaces from 150W-25OW HID Comfort lens available as an option or accessory provides glare control and I enhanced uniformity � I Knuckle and trunnion accessory mounting kits available for flood applications • IP65 and certified to UL 1598 for use in wet locations up to 40°C ambient • DLC(DesignLights Consortium Qualified-see www.designlights.org RELATED PRODUCTS CF 8 LNC Litepak 8 LNC2 Litepak 8 LNC3 Litepak 8 LNC4 Litepak 8 GeoPak 8 GeoPak2 CUS •aooac aid wambr CCra q+v SPECIFICATIONS HOUSING ELECTRICAL CERTIFICATIONS • Rugged die-cast aluminum housing with 120-277V,50/6OHz electronic drivers DesignLights Consortium'(DLC)qualified. corrosion resistant powder coat finish 347V and 480V available in large SG2 housing Please refer to the DLC website for specific Heating dissipating fins provide superior product qualifications at www.designlights.org thermal performance extending the life of the 10KA surge protection Included Listed to UL1598 for use in wet location, electronic components OPTIONS/CONTROLS listed for-40'C to 40°C applications • Impact resistant tempered glass offers • Button photocontrol for dusk to dawn IDA approved with zero uplight for 3000K zero uplight energy savings.Stock versions include and warmer CCTs 120V-277V PC with a cover which provides a • Comfort lens available as an option or choice to engage photocontrol or not.PC is IP65 accessory to reduce glare(7-10%lumen installed in top hub WARRANTY reduction)and provide better uniformity - Occupancy sensor available for on/off and • Five year limited warranty;for more OPTICS dimming control in larger SG2 housing information visit http://www.hubbeillighting. • 3000K,4000K and 5000K CCT nominal with • SiteSync'wireless lighting control delivers com/resources/warranty/ 70 CRI flexible control strategies for reducing Smaller SG1 housing has 2 LEDs,larger SG2 power consumption and minimizing housing has 3 LEDs maintenance costs while delivering the right light levels with a simple and INSTALLATION affordable wireless solution See ordering • Side hinge allows for easy Installation information or visit www.hubbelilighting. and wiring com/sitesync for more details Ot APR q • Side movement avoids damage to the lens • Battery backup options available in larger R E C E Efl APR 2 Z01 19 and helps prevent injury common in drop SG2 housing rated for either On C or-30•C. down hinge designs Performance exceeds NEC requirement Mounts to 4"junction box and includes a providing 1 fc minimum over 10'x10'at 11' KEY DATA gasket to help seal electrical connections mounting height Lumen Range 2263-8079 • Four 1/2"threaded conduits hubs for surface Wattage Range 21-80 confuit provided Efficacy Range(LPW) 101-113 Fixture Projected Life(Hours) L70>50K Weights lbs.(kg) 4.3-11(2.0-5.0) Page 164 of 252 Page US Rev.04/22/79 ®2019 Hubbell Outdoor Lighting,a division of Hubbell Lighting,Inc.Specifications subject to change without notice. Hr n..•, HUBBELL WGHLED-SPEC 701 Millennium Blvd•Greenville.SC 29607/Tel 888.777.4832 1 website www.hubbelloutdooccom L czht:inn HUBBELL Outdoor Lighting DATE: I LOCATION: TYPE: 1PROJECT. CATALOG#: SLENDER WALLPACK ORDERING GUIDE Example:5G1-20-3K7-FT-UNV-DB-PCU-CS CATALOG#E ORDERING INFORMATION SG1-10 Size 1,10W 31(7 3000K, FTFwd Throw UNV 120V-277V I DB Textured Dark PCU Standard 0-10V dimming CS Comfort Lens SG7-20 Size 1,20W 70 CRI 120 120V Bronze SCpx- Hi-Lume 1%3-wire/EcoSystem Eu Batter O°C SG7-30 Size 1,30W 41(7 7070 CK 277 277V BL Textured Black a LED Driver EHu Battery w/heater UHV 34N-480V WH Textured White SWP Hi-Lume 1%2-wire LED Driver -20°C SG130 Size 1,40W 5K7 5000K, GYS Smooth Gray 020V only) SG2.50 Size 2.50W 70 CRI PS Smooth Plat Silver SWPW Osram dimming to 1%0-10V SG2-80 Size 2,BOW CC Custom Color Specify MTG HT for SCO/SCP&SWPM 8F Up to 8' 20F Up to 20' Notes: 1 Available In SG2 only,IJHV available in SG2-50 only 2 Sensor controls&battery backup can not be used with flood accessory or Idt or for inverted/up mounting,120-227V only for SCO/SCP,120 or 277 only for SWP,SWPM,E&EH 3 Must order minimum of one remote control to program dimming settings,0-10V fully adjustabie dimming with automatic daylight calibration and different time delay settings,120-277V only STOCK ORDERING INFORMATION SG7-10-PCU 5000KRO 11W 8-12ft 120-277V Dark Bronze 1349 122 4.3(2.0) SG7-10.41FPCU 40001((70 11W 8-12ft 120-277V Dark Bronze 1424 129 4.3(2.0) SG1-20-PCU 5000K/70 21W 8-12ft 120-277V Dark Bronze 2263 108 4.3(2.0) SG1-2031(PCU 4000K(70 21W 8-12ft 120-277V Dark Bronze 2310 110 4.3(2.0) SG7-30-PCU 5000K(70 29W 10-15ft 120-277V Dark Bronze 3270 113 4.3(2.0) SG1-30.4K-PCU 40001(/70 29W 10-15ft 120-277V Dark Bronze 3060 105 4.3(2.0) SG730-PCU SOOOK170 38W 10-15ft 120-277V Dark Bronze 4008 105 4.3(2.0) SG7303K PCU 4000K170 38W 10-15ft 120-277V Dark Bronze 4070 106 4.3(2.0) SG2-50-PCU 5000K170 51W 12-18ft 120-277V Dark Bronze 5548 110 11(5.0) --� S62-50AM-CU 4000K170 51W 12-18ft 120-•277V Dark Bronze 5526 109 11(5.0) SG2-80-PCU 50001(/70 SOW 15-2511 120-27N Dark Bronze 8061 101 11(5.0) SG2-8031(PCU 4000K(70 BOW 15-25ft 120-277V Dark Bronze 8079 101 11(5.0) Page 165 of 252 Page 2/8 Rev.04/22/19 0 2019 Hubbell Outdoor Lighting,a division of Hubbell Lighting,Inc.Specifications subject to change without notice. HUBBELL °HUBBELL WGHLED-SPEC 701 Millennium Blvd-Greenville.SC 296071 Tel B88.777.4832/Website www.hubbelloutdoorcom L-Imheino MulIMIELL Dut:door Lighting DATE. _. TYPE: PROJECT: CATALOC a SLENDER WALLPACK ORDERING GUIDE OPTIONS AND ACCESSORIES Catalog Number Description Weight lbs.(kg) ❑ SG11CS Acrylic comfort lens for SGt 1(.45) ❑ SG2-CS Acrylic comfort lens for SG2 1(.45) ❑ SGi-YOKE SG1 Series Yoke/Floodlight mount kit,Includes visor 2.0(1.0) ❑ SG1-KNUCKLE SG1 Series Knuckle/Floodlight mount kit,includes visor 2.0 VA) ❑ SG2 YOKE S132 Series Yoke/Floodlight mount kit,includes visor 2.0 p.0) ❑ SG2-KNUCKLE SG2 Series Knuckle/Floodlight mount kit,Includes visor 2.0(1.0) ❑ SCP-REMOTE' Remote control for SCP option.Order at least one per project to program and control fixtures 1(45) ❑ SG2-PMA-3-XX 3"Pole Mount adapter for SG2,both square and round.XX=finish 7(3.5) ❑ SG2-PMA4-XX 4"Pole Mount adapter for SG2,both square and round,XX=finish 7(3.5) ❑ SG2-PMA-S--XX 5"Pole Mount adapter for SG2,both square and round,XX=finish 7(3.5) ❑ SG2-PMA-6-XX 6"Pole Mount adapter for SG2,both square and round,XX=finish 7(3.5) ❑ SG*SPC Vandal Resistant Lens(shield polycarbonate)SG1 3(1.5) ❑ SG2-SPC Vandal Resistant Lens(shield polycarbonate),SG2 3(1.5) ❑ SG1-WCP Universal Wall Cover Plate,Dark Bronze,SG1 10(5) ❑ SG2-WCP-H Horizontal Mount Wall Cover Plate,Dark Bronze,SG2 10(5) ❑ SG24VCP V Vertical Mount Wall Cover Plate,Dark Bronze,SG2 10(5) ❑ SG2XL WCP-H Horizontal Mount Wall Cover Plate,DB,SG2 with battery or sensor 10(5) ❑ SG2XL-WCP-V Vertical Mount Wall Cover Plate,DB,SG2 with battery or sensor 10(5) ACCESSORIES AND SERVICES(ORDERED SEPARATELY) SWUSB' SiteSync"interface software loaded on USB flash drive for use with owner supplied PC (Windows based only).Includes SfteSync license,software and USB radio bridge node. SWTAW Windows tablet and SiteSync"interface software.Includes tablet with preloaded software, Site license and USB radio bridge node. SWBRG2 SiteSync"USB radio bridge node only.Order if a replacement is required or if an extra bridge node Is requested. Notes: When ordering SheSyne at least one ofthese two Interface options must be ordered per project 2 If needed,an additional Bridge Node can be ordered. Page 166 of 252 Page 8/8 Rev.04/22H9 ®2019 Hubbell Outdoor Lighting,a division of Hubbell Lighting,Inc Specifications subject to change without notice. Huts.r HUBBELL WGHLED-SPEC 701 Millennium Blvd•Greenville.SC 29607/Tel 88 8.777.4832 1 Website www.hubbelloutdoorcom L.IInheina HUBBELL DATE: I LOCATION: Outdoor Lighting TYPE: 1 PROJECT: CATALOG#: SLENDER WALLPACK PERFORMANCE DATA #of Drive System 5K(5000K NOMINAL 70 CRI) 4K(4000K NOMINAL 70 CRI) 3K(3000K NOMINAL 80 CRI) Description LEDs Current Watts Lumens LPW B U G Lumens LPW B U G Lumens LPW B U G SG1-10 2 140mA 11 1349 122 1 0 0 1424 129 1 0 0 1003 91 1 0 0 SG1-20 2 250mA 21 2449 115 1 0 0 2310 110 1 0 0 2054 95 1 0 0 SG1-30 2 350mA 29 3332 117 2 0 0 3060 106 1 0 0 2913 100 1 0 0 SG40 2 450mA 38 4008 105 2 0 0 4070 106 2 0 0 3845 100 2 0 0 SG2-50-UHV 3 350mA 44 4633 106 2 0 0 4609 105 2 0 0 3895 90 2 0 0 SG2-50 3 415mA 51 5548 109 2 0 0 5526 107 2 0 0 4700 92 2 0 0 SG2-80 3 650mA 80 7851 98 2 0 1 8079 103 2 0 1 6721 86 2 0 1 '347 and 480 VAC Input Lumen values are from photometric test performed in accordance with IESNA LM-79-08.Data is considered to be representative of the configurations shown.Actual performance may differ as a result of end-user environment application and Inherent performance balances of the electrical components. ELECTRICAL DATA Catalog number #of Drivers Input Voltage Current System Power (AMPS) 1 120 0.09 11.0 SG1-10 1 277 0.04 11.0 1 120 0.18 21.0 SGI-20 1 277 0.08 21.0 1 120 0.24 28.9 SGI-30 1 277 0.10 28.9 1 120 0.32 38.3 SG2-40 1 277 0.14 38.3 1 347 0.13 43.5 SG-50-UHV 1 480 0.18 43.5 1 120 0.42 50.6 SG2-50 1 1 277 0.18 50.6 SG2-80 1 120 0.68 79.8 1 277 0.29 79.8 PROJECTED LUMEN MAINTENANCE OPERATING HOURS Ambient Temperature 0 25,000 50,000 TM-2141' 100,000 L70 L96 60,000 (Hours) 25°C/77°F 1.00 0.98 0.97 0.96 0.95 >791,000 40°C/104°F 0.99 0.98 0.96 0.96 0.94 >635,000 1.Projected per IESNA TM-21-11-(Nichia 219B.7OOmA,85-C Ts,10,000hrs)Data references the extrapolated performance projections for the base model in a 40°C ambient,based on 10,000 hours of LED testing per IESNA LM-80-08 Page 167 of 252 Page 418 Rev.04/22/19 0 2019 Hubbell Outdoor Lighting,a division of Hubbell Lighting,Inc.Specification subject to change without notice. l•B HUBBELL HUBBELL WGHUED-SPEC 701 Millennium Blvd•Greenville.SC 29607/Tel 888.777.4832/Website www.hubbelloutdoor.com Liointina � HUBBELLg I LOCATION: Outdoor U htin DATE: TYPE: PROJECT: CATALOG#: SLENDER WALLPACK LUMINAIRE AMBIENT TEMPERATURE FACTOR (LATF) Ambient Temperature Lumen Multiplier 0"C 32"F 1.02 10"C 50'F 1.01 20"C 68"F 1.00 25'C 77'F 1.00 30°C 86'F 1.00 40"C 104'F 0.99 50"C 122°F 0.96 Use these factors to determine relat,ve lumen outout for average ambient temperatures from 0-40°C(32-104"9. DIMENSIONS SG1 B C A B C Weight 4.19" 7.80" 6.61" 4.41bs A (107mm) (198mm) 068mm) (2kg) SG2 B A B C Weight 5.80" 11.14" 9.52" 11lbs L C 047mm) (283mm) (242mm) (5kg) SG2 with occupancy sensor and battery options B A B C Weight 7.26" 13.84" 9.52" 11lbs q C 084mm) (352mm) (242mm) (5kg) Page 168 of 252 Page 5/8 Rev.04/22/19 Q 2019 Hubbell Outdoor Lighting,a d'rvtslon of Hubbell Lighting,Inc.Specifications subject to change without notice. v , HUBBELL WGHLE00.SPEC 701 Millennium Blvd•Greenville.SC 29607/Tel 888.77/.4632/Website www.hubbelloutdooccom Lleheina HUBBELL Outdoor Lighting DATE: LOCATION: TYPE: 1PROJECT: CATALOG#: SLENDER WALLPACK PHOTOMETRY SG1-10-4K7 LUMINAIRE DATA ISOMETRIC FOOTCANDLE Description 4000 Kelvin.70 CRI 30 Dkqrib.utlon,Fypg Forward Throw Delivered Lumens 1424 Watts 11.4 20 Mounting Wall 10 ZONAL LUMEN SUMMARY Zone Lumens %Lurninalre Downward Street Side 996.6 70.0 Downward House Side 4278 30.0 Downward Total 1424.4 100-0 Upward Street Side 0.0 0.0 30 20 10 0 10 20 30 Upward House Side 0.0 OD HUBBELL01 Upward Total 0.0 0.0 10'Mourning Height E-5.0 FC 1.0 FC 361.1"K.P J Sfingt" Total Flux 14244 100.0 F-.2.0 FC 0.5 FC SGI-20-4K7 LUMINAIRE DATA ISOMETRIC FOOTCANDLE Description' 100'0'Kelvin',70 CRI 30 Dist•tbution TyRe -ER !0 Th!qr Delivered Lurtens. .23119 20 Watts 20.9 Efficacy III Mounting :Wall I {I 10 ZONAL LUMEN SUMMARY Zone Lumens %Luminalre USBELL OUTDOOR UGHTWG 0 BRI-M& Downward Street Side 1618 70.0 Downward House Side 692.1 30 1 i Downward Total 2310 10D.0 10 Upward Street Side 0.0 C'0 30 20 10 0 10 20 30J Upward House Side 0.0 0.0 Upward Total 0.0 0,0 110'Mounting Height [-,'5.0 FC [:J 1.0 FC Total Flux 23103 1000 E7 2.0 Fc 0.5 FC SGI-30 LUMINAIRE DATA ISOMETRIC FOOTCANDLE Description 4000 Kelvin,70 CRI 30 Distribution Type Forward Throw Delivered Lumens i W.ftc 20 Efficacy_ 105 Mounting Wall ZONAL LUMEN SUMMARY HUBBrc ELL C Sft Zone Lumens %Lumlnalre Downward Street Side 2619.4 70.9 0 Downward House Side 890.4 29.1 Downward Total 3059.8 100.0 10 Upward Street Side 0.0 0.0 30 20 to 0 10 30 Upward House Side 0.0 0.0 Upward Total 0.0 0.0 10'Mounting Height G 5.0 FC EI 1.0 FC Total Flux 3059.8 100.0 F-2.0 FC E]OS FC Page 169of252 Page 6/8 Rev.04/22M9 0 209 Hubbell Outdoor Lighting,a division of Hubbell Lighting,Inc.Specitications subject to change without notice. -Wr"r- HUBBELL (HUBBELL WC44LECO-SPEC 701 Millennium Blvd-Greenville.SC 29607/Tel 888.777.4832 tWebsite www.hubbelloutdoor.com ILinhelina q� HUBBELL Outdoor Lighting DATE: LOCATION: TYPE: 1PROJECT: CATALOG#: SLENDER WALLPACK PHOTOMETRY SG1-40-4K7 LUMINAIRE DATA ISOMETRIC FOOTCANDLE Description 4000 Kelvin,70 CRI 40 Distribution TYP9� fpwarg Th- Delivered Lumens 4070 Watts 30 .... ... ................................ Ppc!!Cy -!qz. 20 I ZONAL LUMEN SUMMARY Zone Lumens %Luminalre Downward Street Side 2857.7 70.2 Downward House Side 1215.5 29.8 Downward Total 4070.2 100.0 Upward Street Side 0.0 0.0 Upward House Side 0.0 0.0 Hu Upward Total 0.0 0.0 1 seasELLom" 10 t.--. 1-4"K-MU iawqvft11JWGvmw1T-. Total Flux 4070.2 100.0 2.Cr 4D=LEDs 20' 30 20 to 0 10 ZO 30 10'Mounting Height El 5.0 JC I ED1.0 :C E."2.0 tC I L-1 0.5 C SG2-50-4K7 LUMINAIRE DATA ISOMETRIC FOOTCANDLE Dvscrilqlqq .400O.Ke..Mn,.70CRI. 45 R!9(1Pvtiqq Type Fqj!Trd Throw, Delivered Lumens 5.525.7 Watts 51.7 30 Efficacy 1107 Mount !y1tg Wallin ZONAL LUMEN SUMMARY Lumens Zone %Lurninalre Downward Street Side 4611.8 83-6 0 Downward House Side 913.9 16.5 Downward Total 5525.7 100.0 is Upward Street Side 0.0 0.0 45 30 ic Upward House Side I 0.0 0.0 J Upward Total I 0.0 0.0 15'Mounting Height ES101 otof Total Flux 5525.7 100.0 1--2.0 C-105 SG2-80-4K7 LUMINAIRE DATA ISOMETRIC FOOTCANDLE Description 4000 Kelvin,70 CRI 45 ---------- - Dlstdbutlon Type F;WaWfhrow Delivered Lumens 8453 Watts .. 178.5 1 EITqcy VI!. Mounting "!I 15 ZONAL LUMEN SUMMARYHUMELLOUTDOORUGiRING $02-so-Mu smg Zone Lumens %Luminaire Downward Street Side 6677.7 79.0 o Downward House Side 1775.5 21.0 Downward Total 8453.2 100.0 15 Upward Street Side 0.0 0.0 is Upward House Side 0.0 0.0 Upward Total 0.0 0.0 19 Mounting Height F-1 5.0 FC ED 1.0 FC Total Flux 8453.2 100.0 F-1 2.0 FC ED 0,5 FC Pada g 170 Q f252 . el 7 0 Page 718 Rev.04/22/19 ®2019 Hubbell Outdoor UghtIng,a division of Hubbell Lighting,Inc SpecificalJons subject to change without notice. HUBBELL 111111111HILED-SPEC 701 Millennium Blvd-Greenville.SC 296071 Tel 888.777.4832 f Website wwwhubbelloutdoor-corn Llnht:lncx HUBBELL Outdoor Lighting DATE: I LOCATION: TYPE: (PROJECT: CATALOG#: SLENDER WALLPACK ADDITIONAL INFORMATION Shlppind Information Catalog Number G W(k91i Carton Dimensions Carton Oty. per Master Pallet Oty. CTN Length Inch Width Inch Height Inch ppack (cm) (cm) (cm) SG1 4.35lbs(2kg) 9.5(24) 8.25(21) 5.25(13) 6 98 SG2 11lbs(5kg) 14(36) 11.5(29) 8(20) 2 64 Accessories and Services Comfort Lens Visor Mounting Options Photocontrol Hinged Housing Door _ � �I I I i Acrylic comfort lens Visor accessory Flood mounting accessories-1/2'threaded Photocontrol option Side hinged for easy provides glare control, included with mounting knuckle or yoke(includes grommet and 3'SO cord) available for energy- installation and wiring Improved visual comfort accessory kits saving dusk-to-dawn access,single screw secures and better uniformity operation housing closure I !�\ SGpC)-PMA(X)XX ---- 17 SG(X)-CS rl \ I - -- SG(X}SPC I ------ SGi,')Q YOKE 'g a ` SG(X)-KNUCKLE SG(X)-WCP-H SG(X)-WCP--V Features Emergency Mode(EH) Wireless and Occupancy Controls - _ _ Battery back up feature with side indicator. SiteSync'Lighting Control delivers flexible control strategies for reducing power consumption and Exceeds Life Safety Code average illuminance of minimizing maintenance costs while delivering 1.0 fc.at 12'mounting height Assumes open space the right light levels with a simple and affordable with no obstructions.Battery backup units consume wireless solution. 6W when charging a dead battery and 2W during maintenance charging.EH(units with a heater) consume up to an additional 8W when charging if the battery temp is lower than 10°C Diagrams for illustration purposes only,please consult factory for application layout. Page 171 of 252 Page 8/8 Rev.04/22/19 0 2019 Hubbell Outdoor Lighting,a division of Hubbell Lighting,Inc.Specifications subject to change without notice. W HUBBELL WGHLED-SPEC 701 Millennium BNtl•Greenville.SC 29607/Tel 888.777.4832/Website www.hubbelloutdoor.com Llaheine City of Oak Park Heights 14168 Oak Park Blvd N.•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Memorandum To: Eric Johnson, City Administrator Cc: Scott Richards, City Planner, Julie Hultman, Building Official From: Lisa Danielson,Arborist ®ate: 5/2/2019 Re: Central Automotive Landscaping Plans-Arborist Review I have reviewed the tree removal and proposed landscaping plans for the Central Automotive Development Project dated April 9'h, 2019. My comments and/or recommendations are as follows: Overall Landscape Plan (L2.0) The plan includes an array of species to be planted (5) five deciduous shade tree species, (4) four shrub species, (2) two perennial species and (2) two evergreen species. The plants included are acceptable and will complement the overall site well. Plant Schedule The plant schedule (1-2.0) shows a good choice of species diversity with some native or improved cultivars of native plants. Most of the trees and plants chosen are hardy under local growing conditions, relatively insect and disease free and fairly low maintenance. I would like to recommend not planting the Gro-low fragrant sumac since it can be difficult to control as it is a plant that spreads. I would recommend spirea or another low maintenance shrub to be planted. The plant sizes conform to zoning ordinance requirements. Please verify that all plants included in the plant schedule correlate to the overall landscape plan with proper labels, quantities and symbols. Tree Removal and Protection Plan The tree protection plan included is complete. Tree Inventory The tree inventory included must specify if each tree is to be removed or protected and also specify if each tree is significant or insignificant. Please add a column to the table for these TREE CITY U.S.A. Page 172 of 252 categories. The formatting of the table should also be adjusted since the columns do not line up with the rows of data. Tree Replacement The tree replacement requirement of 63.45 caliper inches has been satisfied with deciduous, evergreen and ornamental trees included in the plant schedule, total of 68.5 caliper inches in proposed plantings. The sizes of all replacement trees meet the minimum size requirements in the Tree Protection Ordinance for replacement trees. Landscape Details and Notes (1-2.1) The landscape contractor for the project is required to plant all trees and shrubs according to the approved planting detail submitted with the approved landscape plan. All trees must be of landscape quality and planted without staking. Landscaping will be inspected by the City Arborist after planting and any deviations from the detail will need to be corrected before the landscaping will be approved by the City. Please contact me if you have any questions regarding this landscape plan review. Please feel free to forward my comments to the development team for this project. 2 TREE CITY U.S.A. Page 173 of 252 E,r. X23 Stantec Consulting Services Inc. 2335 Highway 36 West (Jo Stantec St.Paul MN 55113 May 2, 2019 File: 193800151 Attention: Mr. Eric Johnson,City Administrator City of Oak Park Heights 14168 Oak Park Blvd. N. Oak Park Heights, MN 55082-2007 Reference: Central Automotive—Plan and Drainage Design Review Dear Eric, We have reviewed the plans and drainage calculations received 4/12/2019, regarding the proposed Central Automotive site. Following are our initial comments and recommendations: Site and Paving Plan,C2.0 1. Improvements in the City Right-of-Way and City utilities shall be per the City's Standard Detail Plates. 2. Add a note to the site plan sheet requiring a"butt joint"where the driveway ties in to the existing 591'Street. 3. Match existing sidewalk section removed at water service tie in. 4. Refer to the Fire Department review of fire lanes and circulation. 5. Include Washington County in Keynote 4. 6. The connection to 5P Street needs to include a concrete commercial driveway apron per City Detail Sheet STR-8. Include the City detail plate on the plan. 7. The proximity of the drainage and roadway easement to the building on the south side of the property will need to be resolved. See planning report. Utility Plan,C3.0 1. Connections to the City's watermain are not be allowed via wet tap. A tee will need to be installed; coordinate with the City's Public Works Department. Include a valve on the 6-inch line at the tee. Include City detail plate WAT-3. 2. The watermain, hydrant, sanitary sewer and storm sewer that serve the site will be private and maintained by the owner. 3. While the water service and hydrant will be privately owned and maintained,the City will be operating the hydrant. All water system piping under the City's operation shall be ductile iron pipe. This includes pipe from the main to the hydrant. Provide a mechanism either via easement or Design with community in mind Page 174 of 252 May 2,2019 Mr. Eric Johnson,City Administrator City of Oak Park Heights 14168 Oak Park Blvd. N. Oak Park Heights,MN 55082-2007 Page 2 of 3 Reference: Central Automotive- Plan and Drainage Design Review agreement to memorialize City to access the hydrant. City water utility specifications will be provided to the engineer. 4. The hydrant and valve shall be installed per City detail plate WAT-8. Include City detail plate WAT- 6. City specifications for the hydrant will be provided to the engineer. 5. Connections to the City's sewer,water and storm sewer systems shall be per the City's standards and detail plates. The City or it's designee shall be present for water and sanitary sewer service connections to the City's systems. Grading and Erosion Control Plan,C4.0 1. Label parking lot EOF. 2. Label the slope areas that will have erosion control blanket. 3. Use a minimum of 8 CY of RIP RAP for pipe outlets per City Detail Plate STO-13. 4. The storm sewer that serves the site will be private and maintained by the owner. 5. The City reserves the right to require additional erosion control measures as determined/necessary during the construction of the project. Stormwater Drainage Review 1. Provide the City with the documentation of the approval and conditions from Middle St. Croix Watershed Management Organization (MSCWMO). 2. The site is not located within the City's DWSMA, therefore, infiltration is permitted. 3. It appears that the piped outflow from the infiltration basin is not being considered in the rate control calculations. Please included all surface and piped outflows in the rate control calculations. 4. Calculations should be shown that satisfies the MS4 requirements of a net reduction to Total Suspended Solids(TSS)and Total Phosphorus(TP)from existing conditions to proposed conditions. 5. Label 100-year HWL of the infiltration basin on the plan sheet. 6. Submit calculations verifying storm sewer sizing. General Comments 1. The City reserves the right to inspect the construction of the project. The City or its designee shall be present for water and sanitary sewer service connections to the City's systems. 2. The Owner will need to comply with all requirements of the NPDES Construction Stormwater Permit and the Middle St. Croix Watershed Management Organization(MSCWMO). The City reserves the right to require additional erosion control measures as determined/necessary during the construction of the project. Design with community in mind Page 175 of 252 May 2,2019 Mr. Eric Johnson, City Administrator City of Oak Park Heights 14168 Oak Park Blvd. N. Oak Park Heights,MN 55082-2007 Page 3 of 3 Reference: Central Automotive- Plan and Drainage Design Review 3. Parking, lighting, landscaping and building to be reviewed by others. 4. The Owner shall be responsible for obtaining all required permits. 5. Utility construction and improvements in the right-of-way need to conform to the City's Standard Detail Plates. The City's details other pertinent specifications will be provided. If you have any questions or require further information, please do not hesitate to contact me. Regards, Stantec Consulting Services Inc. Lee M. Mann, PE City Engineer Phone: 612-712-2085 Lee.mann@stantec.com c. Andy Kegley, Public Works Director Julie Hultman, Building Official Scott Richards, City Planner Kevin Sandstrom, City Attorney Lisa Danielson, City Arborist Design with community in mind Page 176 of 252 TPC3601 Thurston Avenue N, Suite 100 6-C. 4!5 Anoka, MN 55303 Phone: 763.231.5840 Facsimile:763.427.0520 TPCOPlanningCo.com MEMORANDUM TO: Eric Johnson FROM: Scott Richards DATE: May 2, 2019 RE: Oak Park Heights—Comprehensive Plan 2018 TPC FILE: 226.10 METROPOLITAN COUNCIL REVIEW On March 27, 2019, the City received comments from the Metropolitan Council regarding the Comprehensive Plan. Please find attached the letter which includes areas of the plan that the Metropolitan Council found the plan to be incomplete. Review of the plan is held until the additional information is submitted and found complete. Lee Mann, the City Engineer and I met with representatives of the Metropolitan Council on April 17, 2019. The meeting was productive, and we now have a better understanding of what is necessary to complete the plan. For the most part, all the elements are there, but the Metropolitan Council Staff wanted us to provide more clarity, especially in the Land Use Section related to projections and housing, and in the Implementation Section also related to housing. The Wastewater comments were minor requests for more information and additional mapping. CONCLUSION/RECOMMENDATION Staff is in the process of making the changes to the text and maps. Once complete, the revised plan will be sent to the Metropolitan Council for review. Upon review and approval by the Metropolitan Council the plan will be finally approved by the Planning Commission and City Council. Staff questions whether the Planning Commission would like to see the changes to make the plan complete before it is sent back to the Metropolitan Council? ATTACHMENTS 1. Letter from Metropolitan Council — March 27, 2019 PC: Julie Hultman Page 177 of 252 March 27, 2019 Scott Richards, Consulting Planner City of Oak Park Heights 3601 Thurston Avenue North Anoka, MN 55303 RE: City of Oak Park Heights 2040 Comprehensive Plan Incomplete for Review Metropolitan Council Review File No. 22079-1 Metropolitan Council District 12, Francisco J. Gonzalez Dear Mr. Richards: Thank you for the submission of the City of Oak Park Heights' 2040 Comprehensive Plan (Plan) on March 6, 2019. Metropolitan Council (Council)staff found that there are areas where the Plan is incomplete. Review of the Plan will be suspended until the additional information is submitted and found complete for review. The following items were found incomplete: REQUIRED INFORMATION Wastewater(Roger Janzig, 651-602-1119) • An electronic map or maps (GIS shape files or equivalent) for the existing sanitary sewer system is needed, which shows existing connections points to the metropolitan disposal system,future connection points for new growth (if needed), and intercommunity connections. • A copy of the intercommunity service agreement entered into with Stillwater, or language that confirms the Council's understanding that the communities reimburse each other for the municipal wastewater charges that each will occur by receiving flow from the adjacent community is needed. • For the local system, include a table or tables that provide the assignment of 2040 growth forecasts by Metropolitan Council interceptor facility. • Provide household and employment forecasts, by connection point, for the three connections to the Metropolitan Council interceptor(Connection Permit: 1778, 1783, and 1787). • Describe the sources, extent, and significance of existing inflow and infiltration (1/1) in both the municipal and private sewer systems. • Include the measured or estimated amount of clearwater flow generated from the public municipal and private sewer systems. For quantifying 1/1, some communities have used the EPA guidance at the following link to determine the annual 1/1 and peak month 1/I: https://www3.epa.gov/region1/sso/pdfs/Guide4EstimatingInfiltration Inflow.gdf Forecasts (Todd Graham, 651-602-1322) • The Plan needs to address how land supply for future development(or redevelopment) accommodates the City's growth forecast. Council staff could not determine whether the land supply and land guidance are sufficient. •0 obert Street North I Saint Paul,MN 55 01-1805 I 651.602.1 DOG I TTY 651.29:1.09014METROPOLITAN Pfte 198 oM52 N C I L Scott Richards,Oak Park Heights Consulting Planner March 27,2018 Page 2 • The planned land use table describes additions of new land supply: 11 acres of low- density, owdensity, 8 acres of medium-density, and 18 acres of high-density land (Land Use Chapter, P. 75). Council staff estimate that this land supply, cumulatively, could accommodate 250 housing units at the mid-point of allowed density ranges. Redevelopment sites are identified in the same chapter(p. 76). However, Council staff could not determine whether the redevelopment sites are already counted (double-counted) in the 37 acres of land supply. Also, from the mapping of planned land use, Council staff are uncertain whether the residential land supply overlaps with mixed business-residential use. o Council staff advise the City to clarify the inventory of redevelopment sites, revise the planned land use map, and/or consider higher density limits in medium-density and high-density zones. This approach would likely meet minimum requirements. If the City chooses another approach, please contact Council staff for assistance. Land Use (Freya Thamman, 651-602-1750) Community Designation Map The Plan indicates that the Thrive MSP 2040 Community Designation map is on page 32. However, the map needs to be included. The map is available at haps://metrocouncii.org/Handbook/Files/Community-Desionabon- Map/JPG/02395285 OakParkHeiahts CommunitvDesignation.aspx. Future Land Use • Define each land use category on the Future Land Use Map. Similar to zoning category descriptions, the future land use section needs to include discussion of each future land use category, allowed uses for each category, and the minimum and maximum densities for all categories that allow residential uses. • For any"mixed use" category (i.e. Business/Residential Transitional); the Plan needs to define an expected share of individual land uses and identify the permitted density range, if residential uses are allowed (i.e. 30% commercial, 40% office, and 30% residential with a density of 10-15 units per acre). • The future land use categories shown in the Land Use in Five Year Stages Table (page 75), Future Land Use Map (page 77), and in text, must be consistent with each other and referenced correctly throughout the Plan. For example,the Future Land Use Map shows Business/ Residential Transitional, but the table does not include this category. The table needs to correlate with the future land use map.Also, for consistency within the Plan, update any minor differences in the category titles so that map, table, and text are all consistent with each other(i.e. Quasl-Public/Utility; Quasi-Public Facilities, etc.). • Although the Plan indicates where forecasted residential growth is anticipated to occur on the Future Land Use Map, clarity is needed as it relates to the associated acres of new development and redevelopment, land use categories and residential density, and when residential development is anticipated. o For redevelopment areas, some communities have included and labeled the redevelopment areas with the text describing the anticipated residential mix and table showing acres and future land use.An example is available online at minute 30 of hftps://www.youtube.com/watch?v=9urlvCbuMww&feature=voutu.be Advisory Comment For the Land Use Table in Five Year Stages on page 75, please state in the table or add a footnote, indicating that the acres shown are net acres and how net acres were determined. Page 179 of 252 Scott Richards,Oak Park Heights Consulting Planner March 27,2019 Page 3 Housing (Hilary Lovelace, 651-602-1555) Existing Housing Needs Plans must clearly identify existing housing needs to be consistent with Council housing policy. The Plan includes"land use issues" related to housing but needs to clearly refer to existing housing needs. The Plan also needs to clearly connect the existing housing needs to tools in the housing implementation plan. Projected Housing Need • The Plan must show the number of acres expected or guided to develop or-redevelop between 2021-2030 for land uses with minimum densities at 8 or above. The description of land expected to develop on page 76 needs to include this information. As noted, further information is also needed for the Business/Residential Transition category. Below is a general example of one way in which this information can be shown. Land Use 2021-2030 Minimum Percent Units estimate acres dwelling anticipated to for development units/acre develop as of new units residential High Density Residential 6 10 100% 60 Mixed Use 5 10 50% 25 Urban Village 8 8 50% 32 TOTAL 19 117 The number of acres is multiplied by the minimum number of units and percent expected to develop as residential, if mixed use, to calculate the number of affordable units that could be built to meet the community's total allocation of affordable housing need. • After the land is adequately described for the Plan to be found complete, if it is found that not enough land is guided to meet the allocation of affordable housing need for the 2021- 2030 time period, the Plan will be found inconsistent with the Council's housing policy. Implementation Plan • The implementation plan must indicate in which circumstances and sequence each housing tool will be used. Currently, the Plan has some very clear descriptions of circumstance and sequence of use for tools. For example, including the description of first time homebuyer assistance (page 161) clearly describes who the tool will help and what role the City will have in the application of this tool. However, other descriptions of tools need to follow this example. Descriptions need to both indicate the audience and the City's role or preference in application of the tool. The following tools require a more complete description of circumstance and sequence of use; o Housing Bonds (describe which eligible projects the City would prioritize, and identify if the City will consider issuing housing bonds itself) o Site Assembly(describe what types of projects the City might consider partnering with the Washington County CDA for site assembly) • To be consistent with Council housing policy,the Plan must clearly and directly link all identified needs to available tools. This can be done narratively by adding a description of which needs each tool will meet in the Implementation Chapter. Alternatively, you can accomplish this by Including a matrix or table that shows the connections between tools and needs. Page 180 of 252 Scott Richards,Oak Park Heights Consulting Planner March 27,2019 Page 4 • To be consistent with Council housing policy, all widely accepted tools to address housing needs must be considered in the Plan. The following tools explained in detail in the Local Planning Handbook are not considered in the Plan: o Tax abatement (mentioned in the Local Surface Water Management Plan, but not in a housing context) o City support or direct application to specific resources within the Consolidated RFP put out by Minnesota Housing o Effective Referrals o Fair Housing Policy(more information in advisory comments) o Participation in housing-related organizations, partnerships, and initiatives o Zoning and subdivision ordinances o Rental license and inspections o Housing Improvement Areas o Community Land Trusts (Two Rivers Community Land Trust serves the City) o Tools that preserve private unsubsidized housing (i.e. NOAH Impact Fund, a City sponsored 4d program) • Please note that after all widely accepted tools are added to the Plan, they must include in which circumstances they will be used for the Plan to be complete and must also clearly and directly link housing tools to identified needs within the bands of affordability to be found consistent with Council housing policy. Advisory Comments • The Plan discusses Livable Communities Act(LCA) awards. Please note that the Council will require a local Fair Housing policy as a requirement to draw upon LCA awards beginning in 2019. Please contact Council staff if you are interested in additional resources related to Fair Housing Policy development. • Consider adding a description about preservation of existing Low-Income Housing Tax Credits (LIHTC)funded properties on page 160, such as Green Twig Villas, which offers 62 units of housing affordable to seniors making 60% or lower area median income (AMI) and may expire as soon as 2045. Please note that preservation of these units can be done through partnership with other organizations, like Washington County CDA and Minnesota Housing. (https://www.housinalink.olg/streams/propertvdetaii.aspx?id=H11072) Adjacent Jurisdiction Review (Freya Thamman, 651-602-1750) • Although the Plan included letters from many adjacent jurisdictions, some were not included. If no comments were provided from an adjacent jurisdiction within the six-month review period, this needs to be indicated in the submittal materials. • The Plan needs to include the City's response to the comments received from adjacent jurisdictions. OTHER ADVISORY INFORMATION Council-staff offer the following additional advisory comments for your consideration. Transportation (Russ Owen, 651-602-1174) Roadways • The Plan does not clearly state a change in the future number of lanes for principal or A minor arterials, so Council staff assume that there are no planned changes in future capacity. • The Plan includes references to B minor arterials, such as the Functional Classification map on page 83 and the map on page 98. Please note that B minor arterials are no longer Page 181 of 252 Scott Richards,Oak Park Heights Consulting Planner March 27,2019 Page 5 referenced in the Council's functional classification system; the new designation refers to "Other Arterials."These references should be updated in the City's Plan. Transit The Plan included a description of the transit market areas and appropriate level of service for each; however, a typo meant the number for transit market area III was omitted on page 91. Please include the market area number(III) in the following sentence in the last paragraph on page 91: "Transit Market Area III is characterized by moderate density and is primarily served by commuter express bus service." Freight In the discussion on freight, only rail was discussed but freight also includes trucks. Heavy commercial average annual daily traffic (HCAADT) is available through MnDOT for Highways 36 and 95. This information should be included on the map of current traffic volumes (page 86). To expedite the Council staffs' review of supplemental materials submitted in response to incomplete items, please provide cover memo that outlines where (pages) and how the incomplete items are addressed in the new material. Also, as with the original submittal, please use the online submittal for supplemental information. After all the required elements of the Plan are submitted and found complete, Council staff will begin the official review process. If you have any questions or need further information regarding the comments in this letter, please contact Freya Thamman, Principal Reviewer, at 651-602-1750 or your Sector Representative, Corrin Wendell, 651-602-1832 with any questions or for additional assistance. Sincerely, Angela R. Torres, AICP, Manager Local Planning Assistance CC: Francisco J. Gonzalez, Metropolitan Council District 12 Eric A. Johnson, City Administrator, City of Oak Park Heights Corrin Wendell, AICP, Sector Representative Raya Esmaeili, AICP, Reviews Coordinator NACommDevV-PAICommunXes%0ak Park HeightslLetterslOak Park Heights 2019 2090 CPU 22079-1-Incomplete.docx Page 182 of 252 May , 2019 Metropolitan Council 390 Robert Street North St. Paul, MN 55101-1805 Re: Comprehensive Plan for the City of Oak Park Heights Dear Metropolitan Council: For the past year-plus our city's staff,consultants to the city,the City Council and the Planning Commission have all been working on the Comprehensive Plan (Plan)mandated by the Metropolitan Council. (Met Council) To date the Plan for our,*of fewer than 5,000'hps cost the taxpayers more than $150,000, is more than 150 pages long and it r+emmains unacceptable to'the Met Council. What follows are some of the thoughts, ideas and frustrptioni that we on the Planing Commission have had during this process. First,vV�all understand that wery ,city, regardless of sfze, should have planning process to assure that the corhm4nitr continues to'be a vibrant and attractive place not only for its citizens and their families but alsoTpr businj sses and visitors. This approach does not seem to be a focus of the Met Council's once in ten'-year process. Indeed,t4 present process seems to us like a test to see if we are able to check all Wo.boxes that the Met Council believes are important for our city. The above view is confirmed not only+by the Met Council's "preliminary review" but by Ms. Torres' March 27, 2019, letter to the.city' const44ting.plann0,Scott Richards. Both letters are filled not with, "how can we work with you to'4velop a better Plan for your city?" but with statements about what the city"needs"to do and,for exa'Mple, how "tlie,Plan will be found inconsistent with the Council's housing policy." There does.not appeer to be any understanding of our city or its needs but merely an effort to'lit us into the "Council's . . .'pgllcy" Second, and related to the above,the process does not appear to be one in which the citizens of Oak Park Heights are planning for their future and the future of their city but as an effort by the Met Council to force the City to fit itself Into the Met Council's plan. Third,the Met Council reviewers seem to have no desire or need to give a rationale for why it is they wish to have the information for which they ask; all they demand is merely put under a headnote of "REQUIRED INFORMATION" and we are told if we don't provide what they wish in the form they wish to have it the "Plan will be inconsistent with the Council's" plan. Fourth, does anyone really believe that a city of under 5,000 residents and which is fundamentally at full "built-out" needs a plan that is over 150 pages long? At best, such a document is written for planners to be read by planners to impress planners. It surely is not a document that can become part of the fabric of what happens or should happen as our city moves into the next generation. Page 183 of 252 Metropolitan Council May , 2019 Page 2 Fifth, cost. Putting together the required plan with all its related maps, documentation and narratives is very expensive. As alluded to above, our city contracts for many of the required services and the cost can be in excess of$150,000. Does this process really provide$150,000 in benefits for the city? Is it worth $1,000 a page or more than $30 for each resident of our city? Sixth, it seems to those of us on the Planning Commission that w ed partners in planning and not overseers of that planning. From our perspective the Met Cou. . s not been a partner but an overseer, and a dogmatic one at that, in our city's planning c s. Indeed, after spending more than a year involved in this process, many of us are ques Y ' it is that a local Planning Commission, such as ours, even exists. If we must do ail fie Me .,uncil mandates in the way it mandates there really seems to belittle value in haVingiocal represent' tives volunteer their time and insights to work on making our community bett � e future. '�r" Our Planning Commission believes there are two re'i� e.ly eases the Met tr�cil could take to shift its relationship from dogmatic ov eer to partner, r such as ours. }why not recognize that cities under a certain pn and/or li af,6' pacity for growth do not need to address complex growth issues in the s ':Apd formaties that are facing continued rapid growth. For example, Lake Elmo and Hu ce " : pyre compff "i d growth issues than do we. The type of tiered system we are pggesting w be m eful forfid,we suspect, for the Met Council. It would also b� r% coulyd a in fe than 50 pages. t effective Second,the Met Coun'cjlhould hav nmeone fr"ahe Met Council, perhaps the area representative, be the poFr .ersonpr that city's , That person should be responsible to meet with the cit �I'annin Coni .. 4 r. 14y'1. `fitpce of to get a feel for what is happening in the city. During cnorihrsrve: lannin s those in become more frequent. Most of resently onou i is Pla-rillI Commission will not be around for our next Plan but we do hope th oet Council takeil #eps to me a partner in developing that Plan. Thank you for your.considerationin this. k Sincerely, Timothy Freeman, Chair of Planning Commission, Oak Park Heights Page 184 of 252 A RECOMMENDING RESOLUTION OF THE PLANNING COMMISSION CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RECOMMENDING TO THE CITY COUNCIL THAT THE REQUEST BY DAVE TRIEMERT OF CENTRAL AUTOMOTIVE FOR CONDITIONAL USE PERMITS, FINAL PLAT,AND SITE PLAN/DESIGN GUIDELINES REVIEW FOR AN AUTO REPAIR FACILITY AT OSGOOD AVENUE AND 59TH STREET NORTH SHOULD BE APPROVED WITH CONDITIONS WHEREAS,the City of Oak Park Heights has received a request from Dave Triemert of Central Automotive for Conditional Use Permits,Final Plat, and Site Plan/Design Guidelines Review for an Automotive Repair Facility at Osgood Avenue and 59t'Street North; and after having conducted a public hearing relative thereto,the Planning Commission of Oak Park Heights makes the following findings of fact: 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B-2, General Business District. The subject property requires a Conditional Use Permit to allow motor fuel stations, auto repair and battery stores and service in the B-2 General Business District; and 4. The property has been platted as Outlot A of Oak Park Heights Auto Plaza. The property is proposed to be re-platted as Lot 1, Block 1 of Oak Park Heights Auto Plaza requiring the approval of a Final Plat; and 5. The Applicant is requesting two wall signs on one fagade,requiring the review of a Conditional Use Permit; and Page 185 of 252 6. Design Guideline/Site Plan approval is required for the new building and site improvements; and 7. City staff prepared a planning report dated May 2, 2019 reviewing the request; and 8. Said report recommended approval of the two Conditional Use Permits, Final Plat, Site Plan, and Design Guidelines review subject to the fulfillment of conditions; and 9. The Planning Commission held a public hearing at their May 9,2019 meeting, took comments from the applicants and public, closed the public hearing, and made the following recommendation: NOW,THEREFORE,BE IT RESOLVED BY THE PLANNING COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING COMMISSION RECOMMENDS THE FOLLOWING: A. The application submitted by Dave Triemert of Central Automotive for Conditional Use Permits,Final Plat, and Site Plan/Design Guidelines Review for an Automotive Repair Facility at Osgood Avenue and 59th Street North and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby recommended to the City Council of the City of Oak Park Heights the following, subject to the conditions as follows: • Conditional Use Permit for the auto repair facility. • Final Plat approval. • Conditional Use Permit to allow two wall signs on one building fagade. • Design Standards/Site Plan review. 1. The Final Plat shall be subject to review and approval of the City Engineer and City Attorney. Connection charges and park dedication shall be paid in accordance with the provisions of the Development Agreement. 2. As part of the Final Plat approval, the 30-foot easement at the south property line shall be reduced to 20 feet. A public hearing of the City Council shall be conducted to consider the reduction of the easement width. 3. The access point is subject to review and approval of Washington County. 2 Page 186 of 252 4. The grading, drainage and utility plans shall be subject to the review and approval of the City Engineer. The drainage plans shall be subject to the review of the Middle St. Croix Watershed District. 5. All lighting fixtures shall be full cut off and installed in compliance with the lighting standards of the Zoning Ordinance. 6. The outdoor lighting shall be turned off one hour after closing, except for approved security lighting. Any security lighting on the east elevation shall be installed as a motion sensor fixture 7. The landscape and tree removal/replacement plans are subject to review and approval of the City Arborist. 8. All signage shall be subject to final review and approval of City Staff for conformance with Zoning Ordinance standards. 9. All noise generated from the store shall be compliant with Section 401.15.B.11 of the Zoning Ordinance. The service doors to the building shall be closed at all times except when vehicles are moved in and out of the service bays. 10. Mechanical equipment that is located on the roof or visible from street level or from neighboring properties shall be screened with materials that blend harmoniously with the building facade materials and in accordance with Section 401.15.E.10.e of the Zoning Ordinance. 11. The Planning Commission is favorable to the building design and finds the structure compatible with the Design Standards. 12. The Planning Commission was favorable to the building material selection and colors. 13. There shall be no outside storage, including tires and auto parts. No storage shall be allowed in trailers that are parked on the property. 14. The applicant shall be required to enter into a Development Agreement. The development agreement shall be subject to the review and approval of the City Attorney and City Council. Recommended by the Planning Commission of the City of Oak Park Heights this 9th day of May 2019. Timothy Freeman,Chair 3 Page 187 of 252 ATTEST: Eric A. Johnson, City Administrator 4 Page 188 of 252 ATTACHMENT A . z Conditional Use Permits To Allow Auto Repair in the B-2, General Business District, ITnal Plat& Site Plan/Design Guideline Review Central Automotive Washington County Property Identification Number: 04.029.20.11.0160 Legal Description: Outlot A, Oak Park Heights Auto Plaza Physical Address: **** 59d'St.N. Page 189 of 252 ATTACHMENT B Conditional Use Permits To Allow Auto Repair in the B-2,General Business District, Final Plat& Site Plan/Design Guideline Review Central Automotive Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Proof of Ownership or Authorization to Proceed Planning Commission Review&Recommendation: May 9, 2019 Conditional Use Permit-Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request,the conditional use permit shall become null and void twelve(12)months after the date of approval,unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration, or use requested as part of the conditional use. An application to extend the approval of a conditional use permit shall be submitted to the Zoning Administrator not less than thirty(30)days before the expiration of said approval. (401.03.C.4.a and b) Page 190 of 252 RESOLUTION NO. CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST BY DAVE TRIEMERT OF CENTRAL AUTOMOTIVE FOR CONDITIONAL USE PERMITS, FINAL PLAT, AND SITE PLAN/DESIGN GUIDELINES REVIEW FOR AN AUTO REPAIR FACILITY AT OSGOOD AVENUE AND 59TH STREET NORTH BE APPROVED WITH CONDITIONS WHEREAS,the City of Oak Park Heights has received a request from Dave Triemert of Central Automotive for Conditional Use Permits,Final Plat, and Site Plan/Design Guidelines Review for an Automotive Repair Facility at Osgood Avenue and 59th Street North; and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights recommended that the request be approved with conditions. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution. 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B-2, General Business District. The subject property requires a Conditional Use Permit to allow motor fuel stations, auto repair and battery stores and service in the B-2 General Business District; and 4. The property has been platted as Outlot A of Oak Park Heights Auto Plaza. The property is proposed to be re-platted as Lot 1, Block 1 of Oak Park Heights Auto Plaza requiring the approval of a Final Plat; and 5. The Applicant is requesting two wall signs on one fagade,requiring the review of a Conditional Use Permit; and Page 191 of 252 6. Design Guideline/Site Plan approval is required for the new building and site improvements; and 7. City staff prepared a planning report dated May 2, 2019 reviewing the request; and 8. Said report recommended approval of the two Conditional Use Permits, Final Plat, Site Plan, and Design Guidelines review subject to the fulfillment of conditions; and 9. The Planning Commission held a public hearing at their May 9,2019 meeting, took comments from the applicants and public, closed the public hearing, and recommended the application with conditions. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted by Dave Triemert of Central Automotive for Conditional Use Permits,Final Plat, and Site Plan/Design Guidelines Review for an Automotive Repair Facility at Osgood Avenue and 59th Street North and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby approved by the City Council of the City of Oak Park Heights the following, subject to the conditions as follows: • Conditional Use Permit for the auto repair facility. • Final Plat approval. • Conditional Use Permit to allow two wall signs on one building facade. • Design Standards/Site Plan review. 1. The Final Plat shall be subject to review and approval of the City Engineer and City Attorney. Connection charges and park dedication shall be paid in accordance with the provisions of the Development Agreement. 2. As part of the Final Plat approval, the 30-foot easement at the south property line shall be reduced to 20 feet. A public hearing of the City Council shall be conducted to consider the reduction of the easement width. 3. The access point is subject to review and approval of Washington County. 2 Page 192 of 252 4. The grading, drainage and utility plans shall be subject to the review and approval of the City Engineer. The drainage plans shall be subject to the review of the Middle St. Croix Watershed District. 5. All lighting fixtures shall be full cut off and installed in compliance with the lighting standards of the Zoning Ordinance. 6. The outdoor lighting shall be turned off one hour after closing, except for approved security lighting. Any security lighting on the east elevation shall be installed as a motion sensor fixture 7. The landscape and tree removal/replacement plans are subject to review and approval of the City Arborist. 8. All signage shall be subject to final review and approval of City Staff for conformance with Zoning Ordinance standards. 9. All noise generated from the store shall be compliant with Section 401.15.B.11 of the Zoning Ordinance. The service doors to the building shall be closed at all times except when vehicles are moved in and out of the service bays. 10. Mechanical equipment that is located on the roof or visible from street level or from neighboring properties shall be screened with materials that blend harmoniously with the building fagade materials and in accordance with Section 401.15.E.10.e of the Zoning Ordinance. 11. The Planning Commission was favorable, and the City Council approves the building design and finds the structure compatible with the Design Standards. 12. The Planning Commission was favorable, and the City Council approves the building material selection and colors. 13. There shall be no outside storage, including tires and auto parts. No storage shall be allowed in trailers that are parked on the property. 14. The applicant shall be required to enter into a Development Agreement. The development agreement shall be subject to the review and approval of the City Attorney and City Council. Approved by the City Council of the City of Oak Park Heights this 28th day of May 2019. Mary McComber,Mayor 3 Page 193 of 252 ATTEST: Eric A. Johnson, City Administrator 4 Page 194 of 252 ATTACHMENT A Conditional Use Permits To Allow Auto Repair in the B-2, General Business District, Final Plat& Site Plan/Design Guideline Review Central Automotive Washington County Property Identification Number: 04.029.20.11.0160 Legal Description: Outlot A, Oak Park Heights Auto Plaza Physical Address: **** 59th St. N. Page 195 of 252 ATTACHMENT B Conditional Use Permits To Allow Auto Repair in the B-2,General Business District, Final Plat& Site Plan/Design Guideline Review Central Automotive Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Proof of Ownership or Authorization to Proceed Planning Commission Review&Recommendation: May 9, 2019 Conditional Use Permit-Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request, the conditional use permit shall become null and void twelve(12)months after the date of approval,unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration, or use requested as part of the conditional use. An application to extend the approval of a conditional use permit shall be submitted to the Zoning Administrator not less than thirty(30) days before the expiration of said approval. (401.03.C.4.a and b) Page 196 of 252 Oak Park Heights Request for Council Action Meeting Date May 28h,2018 Time Required: 5 Minutes Agenda Item Title: Norell Ave. & STH 36 Frontage Road—2020 Capital Budget Application Agenda Placement New Busine Originating Department/Req stor: ric/ohnson, Citv r Requester's Signature Action Requested Discussi Possible Action As the City continues to develo and consider options for the Norell Ave and STH 36 relocation —funding remains key to any implementation. Recall,the cost estimated is$2.32 million for which the City has secured a MNDOT grant for$644,000,leaving the balance unfunded.The City has pursued other State funding option in the 2019 Legislature, however should this prove unsuccessful, another option is to seek funding in the 2020 State Capital Bonding Budget. To date Staff has commenced some of the required application submissions,all of which must be completed ONLINE by June 14th, 2019; however, a local funding commitment—usually a 1:1 match is required and/or positive to attract support. Further, the process requires the passage of a Resolution that outlines the City (local)support and must be submitted by the June 14th date. Attached is the Draft Resolution for Council consideration. Staff does expect that there could be some out- of-pocket costs (Engineering) related to the completion of the submission and the resolution does authorize the City Staff to incur such costs or other reasonably necessary documentation. FOR THE PURPOSES OF BACKGROUND INFORMATION.Attached is the summary packet provided to the State Legislature for the 2019 process. Page 197 of 252 RESOLUTION A RESOLUTION OUTLINING CITY COUNCIL SUPPORT FOR AN APPLICATION TO THE STATE OF MINNESOTA CAPITAL BUDGET FOR 2020 AND PROVIDING A LOCAL CAPITAL MATCH. Whereas the City of Oak Park Heights and Minnesota Department of Transportation (MNDOT) acknowledges the need of corrections and improvements of the interchange area of State Trunk Highway (STH)36 and Norell Ave.and its southerly frontage road;and, Whereas current service levels at the STH 36 south frontage road at Norell Ave. are at or below a service Level "F" and are expect to continue to worsen as traffic volumes continue to increase in the STH 36 corridor;and, Whereas the City and MNDOT have to date completed studies to explore options to improve the functionality of this intersection and area including the re-alignment of the south frontage roadway which will directly improve the STH 36 interchange and access to the local commercial corridor;and, Whereas the estimated project costs for such re-alignment improvements are expected to be substantial and is estimated at$2,232,000 when factors of utilities,design,storm-water management,bidding,construction and right of way is included;and, Whereas the City of Oak Park Heights is not a State Aid City and does not have funding sources available to complete this project independently; and, Whereas to date, the City has secured a Municipal Agreement Grant from MNDOT in the amount of $644,000 to fund a portion of this Project and which must be encumbered by 2020 leaving a remaining Project Gap in amount of$1,588,783 that must be funded. NOW THEREFORE BE IT RESOLVED,by the City Council for the City of Oak Park Heights that the City does commit to fund one-half of the remaining Project Gap and hereby requests the State of Minnesota to fund the other one-half of the necessary improvements in the 2020 Bonding bill; being $794,392 each. BE IT FURTHER RESOLVED that City Staff are enabled to complete any reasonably necessary studies,documents or submissions to the State of Minnesota that fosters the Project or commitments set-forth above. Passed by the City Council for the City of Oak Park Heights this 28th day of May,2019 Signed: Mayor Mary McComber Attest: Eric Johnson,City Administrator Page 198 of 252 CITY OF OAK PARK HEIGHTS DOCUMENTS TO CAPITAL INVESTMENT COMMITTEE CHAIR:REP.MARY MURPHY PLANNED HEARING DATE:3/19/19 SUMAL RYDATA RELATED TO.- HF O.HF 2496-601'Street realignment and related improvements funding provided bonds issued,and money appropriated S TOTAL PAGES. Page 1 of 5 Capital Investment Committee HF 2496 Oak Park Heights Page 199 of 252 PROJECT SUMMARY: Due to high volumes of traffic,significant delays and high incidence of crashes with above average severity, the City of Oak Park Heights is requesting $794,400 from the State of Minnesota to implement safety and traffic improvements to 60t`Street and Norell Ave.The total Project cost is estimated to be$2.23 Million. 60th Street will be relocated southerly away from the Trunk Highway 36 to a new point of connection with Norell Ave. where a roundabout shall be installed. The map.below shows the Project layout with the new roadways. (larger image on last page). ------------------------------ fl � r W • iWennrheOr4MR area u '.P 1>1 aYCse,1'e0 a �' �1 NEW ROUNDA1 OVIF ... .. '.._ a.. ""s'! ,:.. ew•yM r+av arses.T.i]-P!. �� ew r. y r � r a I Page 2 of 5 Capital Investment Committee HF 2496 Oak Park Heights Page 200 of 252 LEVEL OF SERVICE: Level of Service for the intersection at 60th Street and Norell Ave. is generally at a grade of"1755 - or very poor(and likely to worsen). The intersection experiences tremendous delays and back-ups due to increasing volumes on all roads. The Project is exnected to significantly improve these conditions. .r r'Mb �d4tiar.iYy ui 954 Delay/ hTVMaT 95% CK48v/ M1vMlT tntersectioun Direction M menw*,° r ehfcle LOS Lr?S Lt7i Queue Vehicle LOS LOS IL`a5 Left 75S 1X35.0 € TINXU Rkft lug", Left 227' 2L1 C WB Ttttu 6r5th St hl& Right WoreG Ave Left n. 9-S A 42 8 6 1A NB 7M225` 24.8 C C R D 1243) moi` �5 left 7V 89 A 62' 6.3 A S5 Thru 31' 1.5 A d2.4) 24' 25 A (2.0) R;Jht 14' 12 A 19' 13 A SAFETY AND CRASH DATA: The intersection of 60th Street N&Norell Avenue N well exceeds the critical CRASH RATE and SEVERITY RATE for similar intersections.The predominant crash types were as follows-Right Angle(41.7%),Read End(33.3%),and Sideswipe Passing(16.7%).The high frequency of crashes at this intersection is attributed to the roadway design and the close proximity to the TH-36 &Norell Avenue N intersection.The Project is expected to significantly improve these conditions. :rash Rafe _ Severit Raate _ s.._ Location Calculeated State Avq. Critical rs�€ I�x` Stag�av�. rancai 60'*Street N 1.76 0.18 0.42 153 0.27 0.50 Norell Avenue N N umber of Crsa:hes(2011 -2015) Perzonal Injury, Type Type TYPFre Property Tata) Inter:action Fatal A B C Damage Crashes 67),Streei N&Norell Average N 0 0 221P 4F E Page 3 of 5 Capital Investment Committee HF 2496 Oak Park Heights Page 201 of 252 FUNDING REQUEST: The Project Cost to correct and solve these problems is estimated to be $2.23 Million for which the City has secured a MNDOT Local Agreement Program Grant in the amount of$644,000 and the City has also committed to provide$794,392 in local funds(non-MSA)totaling$1.4 Million or 64%of the needed funding. The SOURCE AND USE data is below. The City of Oak Park Heights is seeking the remaining$794,400(rounded)to fill the funding GAP and is the basis for legislative request. Without additional funds,the Project cannot proceed. City of Oak Park Heights 60th Street and Norell Ave.-Frontage Road -Estimated SOURCE AND USE SOURCES MNOOT LOCAL AGREEMENT City of Oak Park USES PROG. Heights GAP TOTAL Soft Costs(Eng 90%/admin 15%/Le al 5% $ 130,098 $ 138,229 $ 138,229 $ 406,556 Construction(Ind.30%contingency) $ 513,902 $ 556,162 $ 556,162 $ 1,626,227 SUBTOTAL FOR DESIGN& CONSTRUCTION $ 644,000 $ 694,392 $ 694,392 $ 2,032,783 Right of Way S - $ 100.000 $ 100,000 $ 200,000 PROJECTTOTALS $ 644,000 $ 794,392 $ 794„392 $ 2,232,783 (NOTE:ALL FIGURES ARE ROUNDED) Page 4 of 5 Capital Investment Committee HF 2496 Oak Park Heights Page 202 of 252 i o- _P A u 8 .P4 ! a 8 � � N ey P� p, �D J Page 5 of 5 Capital Investment Committee HF 2496 Oak Park Heights Page 203 of 252 THIS PAGE INTENTIONALLY LEFT BLANK Page 204 of 252 �Po! Oak Park Heights Request for Council Action Meeting Date May 28h, 2019 Time Required: 5 Minutes Agenda Item Title: Trail Study Proposal—Oak4Oen Ave & 58th Street. Agenda Placement New Business Z��z Originating Departme4Discs' : Z�Lon, Ci a or Requester's Signature Action Requested Possible Action Ci indicate if any previous action has been taken or if other public bodies have advised): The City has received a request from a resident Ms. Valessa Caspers, who resides at 13950 56th Street N. inquiring about the possibility of a trail way being installed along the west side of Oakgreen Ave connecting the current trail way to the corner of 58th street and Oakgreen Ave. (Approx. 400') This trail has been considered off-and-on over the years but has not been deeply pursued as we have awaiting a possible re-development of this corner (for which a trail would be required) and due to the fact that the City did place the trail through the Linear Park area. Lastly, some of the elevations and drainage may prove challenging. Nevertheless, I did reach out to the City Engineer to seek a cost proposal from STANTEC as to what a Project Scope would include,its feasibility and costs. To complete such a study that could then tell us these answers; STANTEC did provide that proposal and is attached.Might the Council desire to take this next investigative step? Such trail connection would of course provide some further enhancements to the City's systems, and connect the neighborhoods from South of 58th street more directly to the north. We are also unsure when or if the corner lot would be developed by the owner. Page 205 of 252 e � w xv gym. €railway Concept: lil l W-8'wide? I 403'from current Trail to Corner ROW is estimated'LW- 66' oSS'wide s I H Ijl 6 m dV i 6 ! i J, ' City oro*k Park Heijhir I{ly!) e�u.int air_ �na�:' fR.aaiH$a:As11••f•s+'+TU irarca 'W�h SI wnro�w.xw,wmurw��s�eanu�ussusa•a�w k . x�aa:`any�n.•n..tia�awiwuss.na aaa s .,. ,. iUn6uxu�at .w awwer rr s nr:'i�•''s v, Page 206 of 252 Stantec Consug ® Stantec 733 Marquette Avenue,i enue,ISuiten1000,Minneapolis MN 55402 May 22,2019 File: 193885119 Attention: Mr. Eric Johnson City of Oak Park Heights 14168 Oak Park Boulevard Oak Park Heights MN 55082 Reference: Oakgreen Avenue Trail Dear Eric, This letter outlines the Scope of Services and estimated costs for providing a Feasibility Report for the construction of approximately 310 linear feet of trail on Oakgreen Avenue, south of 58th Street North. The Engineering Services for this project would consist of the following tasks: Task Cost Task 1 —Conduct a preliminary topographic survey $750 Task 2—Prepare a proposed design of the trail $874 Task 3—Conduct preliminary site review to verify proposed design $471 Task 4—Determine potential private utility conflicts $236 Task 5—Review the adequacy of Right-of-Way $314 Task 6—Determine environmental review requirements $157 Task 7—Compile estimated costs for the proposed design. $471 Task 8—One meeting with City staff to discuss the proposed design $468 Task 8—Prepare Letter Report with two(2)figures; plan view and cross sections $1493 Expenses—Mileage etc. $200 Total $5,434 The Engineering Services will be performed on an hourly basis with an estimated fee of$5,434, including expenses. This is a not-to-exceed fee without prior authorization. This letter and scope of services represent the understanding between the City and Stantec in respect to the Project and may on be modified in writing signed by both parties and is subject to the current Master Services Agreement between the City and Stantec. Deslgn with community Page 207 of 252 May 22,2019 Oakgreen Avenue Trail Page 2 of 2 If this letter satisfactorily sets forth conditions of our Agreement, please sign in the space below and return one copy to our office. Thank you for the opportunity to provide these services. CITY OF OAK PARK HEIGHTS BY PRINT NAME AND TITLE DATE If you have questions, need additional information,or wish to discuss this matter in greater detail, please contact me. Regards, Stantec Consulting Services, Inc. �-)4 -- Lee M. Mann, PE Matt Stordahl, PE City Engineer Project Manager 612-712-2085 612-712-2135 Lee.mann0stantec.com2:1!:..j: .f: 2.h5t " .ggg. . cc: File Design with community in mind Page 208 of 252 I s Oak Park Heights Request for Council Action Meeting Date May 28, 2019 Time Required: 5 min Agenda Item Title: Accountant II—Review and Hiring Process Agenda Placement New Business Originating Department/Re %sto E ' Johnson Cily Administrator 01 Requester's Signature Action Requested: Discus oM;" ossible Action Background/JustifiJ*/n(Please indicate if any previous action has been taken or if other public bodies have advise Please see the attached documentation: 1. Memo from Eric Johnson related to hiring process. 2. Memo from Finance Director, Betty Caruso with from additional background on need and short history. 3. Proposed Accountant II—Job Application Packet. (this includes the job description) Requested Actions: • Approve job description and authorize a review/hiring process. Final appointment to be made by City Council. • Appoint two Council members to serve on a review committee. Page 209 of 252 M ffmv City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007 Oak Park Heights,MN 55082•Phone(651)4394439•Fax(651)439-0574 May 28,2019 MEMO TO: City Council Members FROM: Eric Johnson,City Administrator RE: Retirement of Accountant II and replacement hiring process Judy Tetzlaff(Accountant II)will be retiring in November 2019 after 12 years of working for the City. The City Council did anticipate this in 2019 and di accommodate an overlapped position in the 2019 Budget where a new person and Judy will be here.Such overall will be invaluable for training purposes.To move forward,Staff would like to begin the hiring of a replacement for the position of Accountant II and aim to have that person in place by Sept 1,2019. We propose the following Process Anticipated Process: 1. Approve job description,approve pay range as presented.(both attached) 2. Advertisement/Solicit for Annliratinns (June 2019) 3. Screening of Applications (End of June-Beginning of July) 4. Hold Interviews with Committee (July 2019) 5. Hire Applicant via Final Council Appointment(and offer) (August 2019) 6. New hire begins work (Beginning of Sept 2019) And updated job description is attached for your approval.These do note some minor changes were made from the last revision in 2016. The proposed pay scale would be$60,640-$75,794 plus incentive pay after the initial 6-month probationary period.The enclosed comparison wages from the METRO area Page 210 of 252 Memo • `- May 14, 2019 To: Eric Johnson,Administrator From: Betty Caruso, Finance Director Re: Replacement for the Accountant II positon Judy Tetzlaff, Accountant II will be retiring in November, after 12 years of employment at the City. I'd like to rehire the position as it is essential to the Finance Department and the processing of the work that is required daily in this department. This position is vital to the City as it offers clerical and administrative support to the Finance Director position with daily collections and deposit preparation, payroll and benefits processing, accounts payable, accounts receivable/developer billing, asset capitalization and other financial transactions involved with municipal financial operations. The Accountant II position was updated two years ago with the elimination of a full time finance position of Senior Accounant. Due to streamlining and efficiency it was found that the combination of the positions yielded the work necessary to meet the Finance Department's needs. This was due to the utilization of the computer software,elimination of unnecessary duplication work, the reallocation of quarterly cycle work (utility billing) and the strong work ethic from Judy. The Accountant II's duties helps to achieve a degree of internal control necessary for the normal course of performing the finance functions so that misstatements are prevented or detected and corrected on a timely basis. For example the separation of duties such as cash receipting and the accounts payable functions done by the Accountant II, allows me to oversee the accuracy of the information and the final bank reconciliation to prove the accuracy of inflow and outflow of cash. As well as the Accountant II is responsible for recording all the investment activity that is done by myself,therefore giving accountability to the information. The Finance Department also needs this position filled due to the volume of work that is required to enter payroll, payables, cash receipting, accounts receivable and record keeping. Many deadlines are associated with these duties and would make it impossible Page 211 of 252 for me to perform the Finance Director's job in addition to achieving these job duties. This is a full time job and has peak periods during insurance renewal,year-end payrolls,payroll changes and audit write up. As we all know GASB reporting and the preparations of the City audit is a major undertaking. This position also allows for outside training,vacations within the department.(and outside of the department for assistance with the front office duties) Without this position it would be very difficult to take time away from the office as daily functions of cash management and payroll deadlines would not be met and the recovery of information that accumulates with time off would be overwhelming upon return. The Finance Department has streamlined the work,achieved internal controls and met the work load with the Accountant II position. This is a necessary position to continue to meet the needs of the city's finance functions. Page 212 of 252 ! A City of Oak Park Heiqhts Accountant II - Job Application Packet May 2019 Enclosed: © Position Announcement • Job Description • City Job Application&Forms:Veteran's Preference&Background Check Release City Supplemental Application Form Page 213 of 252 r City of Oak Park Heights - Position Announcement CITY OF OAK PARK HEIGHTS: ACCOUNTANT II—Full Time(Exempt) The City of Oak Park Heights is accepting applications from qualified candidates to become a Accountant II. The current Accountant II will be retiring in Fall 2019 after twelve years of service to the City. Pay range for the position is $60,640-$75,794 (DOQ) plus paid holidays, vacation, sick leave and a benefit package including incentives, insurances and retirement. General Duties: Seeking an individual who is highly organized, detail oriented, and a self-starter to join the Finance Department. This position is responsible for Accounts Payable, Payroll, Cash Receipting and Accounts Receivable processing and the maintenance of accounting records and reports. Minimum Qualifications: Two year accounting degree plus a minimum of five years of experience in accounting/payroll. Extensive Experience constructing complex spreadsheets(MS Excel). Experience with governmental accounting software. Desirable Qualifications: Four year degree in Accounting and two years of governmental accounting experience. Two years payroll processing experience. Two years of experience analyzing general ledger accounts and preparing journal entries for a public agency. Two years or more preparing audit work papers.Experience with computerized financial systems—including Caselle—Clarity.Advanced knowledge of spreadsheet and database applications (tables,complex formulas,database creation). Experience using Internet and email systems. Visit our website www.cityofoakparkheights.com or call 651-439-4439 for an application packet or for further information. All responses shall be submitted to the Finance Director in ORIGINAL FORM not later than 3:00 p.m., July 5th, 2019. All supplied materials to the City must be"single-sided"and only one full document is required. Do not provide multiple copies. Incomplete,faxed or emailed applications will be discarded. All responses must include the following items: 1. A cover letter. 2. resume 3. Completed and signed job application, (including background check waiver and Veteran's Pref.) 4. Completed supplemental application form 5. Separate page listing three professional references with full contact information Reply To: Betty Caruso,Accountant II City of Oak Park Heights 14168 Oak Park Blvd N. Stillwater, MN 55082 Page 214 of 252 (Updated May 2019) CITY OF OAK PARK HEIGHTS TITLE: ACCOUNTANT II DEPARTMENT: FINANCE REPORTS TO: FINANCE DIRECTOR SUMMARY OF POSITION: Under the general direction of the Finance Director,the Accountant is a professional full-time position responsible for preparation and maintenance of accounting/financial records and reports, including the reconciliation of general ledger accounts, reporting and administering payroll and associated benefit functions, accounts payable and cash receipting. This position has access to private employee data and is to be classified as a"confidential"employee. ESSENTIAL DUTIES AND RESPONSIBILITIES: Accounting/Finance Duties • Operates the integrated Finance/Payroll/Human Resources computer system. • Reconciliation of general ledger accounts including bank accounts. • Processes monthly journal entries. • Assists in the preparation of the monthly closing process. • Under the direction of the Finance Director prepares reports for auditors at year-end. Examples include utility revenues/receivables, accounts payable/accounts receivable summary and detail, etc. • Under the direction of the Finance Director Assists in the preparation of the Annual Financial Report. • Reviews invoices and related accounting codes and enters into the computer system for payment • Prepares checks for payment and electronic cash disbursements for Council approval of claims. • Enters and reconciles cash receipts and electronic payments into the accounting system. • Bills general receivables monthly and maintains developer account records. • Provides backup support for the Utility Billing function. • Performs internal auditing procedures as assigned by the Finance Director. • Maintains daily cash flow summary • Prepares 1099's for vendor payments. • Reviews sales tax compliance matters. Fixed Assets • Under the direction of the Finance Director, maintains the city's fixed asset system (record purchases, disposals,transfers). • Prepares reports for department to perform periodic inventories of fixed assets in their department. • Makes adjustments to the accounts and reconciles for year end. • Under the direction of the Finance Director prepare year-end financial work papers for fixed assets including depreciation reports. Payroll/Human Resources Duties: Page 215 of 252 • Operates integrated/computerized City payroll system. Includes the establishment of direct deposits, accruals for vacation and sick leave, and recurring entries for deductions and benefits. • Electronically transfers Federal, State, PERA, Deferred Comp, etc withholdings. • Processes Public Employee Retirement Association(PERA)deductions and files deduction/benefit report as well as the demographic changes. • Computes and reports deductions and benefits for annual repetitive leave for participating employees. • Produces and files the annual PERA exceptions report. • Reviews and processes bimonthly, special and monthly payroll for city employees. Reviews employer benefits, employee deduction, prepares direct deposit stubs for distributions. • Finalizes payroll,processes payments to vendors, and makes appropriate journal entries to the general ledger. • Ensures compliance to State and Federal reporting standards including the new hire reporting. • Provides customer service to employees with questions related to pay, deductions, benefits, and leave accruals. • Updates the HR/PR system with new pay and benefit rate changes and updates information related to the Benefit Enrollment Form,which is processed annually with benefit, insurance, and flexible spending amount changes. • Processes W2's and 1099s for employees and retirees. • Sets up yearend compensated absence and accrued payroll entries for the Annual Financial Statement. • Produce payroll reports, as requested by the City Administrator or Finance Director. Other Duties and Responsibilities: • Makes financial related decisions and department workflow decisions in the absence of the Finance Director. • Provides internal support for the financial/payroll/human resources software. • Maintains records of confidential nature related to payroll and employee benefits. • Provides backup support within the department as needed. • Creates and updates forms, as necessary,to aid in the collection of financial related data. • Performs all other related duties and responsibilities as may be required as defined by the City Finance Director. REQUIRED KNOWLEDGE, SKILLS,ABILITIES: • Knowledge in spreadsheet creations and use(MS Excel). • Knowledge in Federal and State laws in relation to payroll (taxes, garnishments, etc). • Knowledge of governmental fund accounting. (GASB) • Knowledge of effects and reporting requirements of pretax deductions created through payroll. • Proven excellent customer service skills via phone and in person. • Knowledge of City ordinances and other legal requirements governing municipal operations. • Ability to read and interpret financial documents and invoices. • Ability to use ten-key for data entry. • Ability to work independently and Page 216 of 252 • Ability to establish and maintain effective working relationships and communications with supervisors, co-workers, and members of the public. MINIMUM QUALIFICATIONS: • Two year accounting degree plus a minimum of five years of experience in accounting/payroll. • Extensive Experience constructing complex spreadsheets (MS Excel preferred). PREFERRED QUALIFICATIONS: • Four year degree in Accounting and two years of governmental accounting experience. • Experience constructing complex spreadsheets(MS Excel preferred) and use of governmental accounting software. • Two years payroll processing experience. MINIMUM TRAINING AND EXPERIENCE: • Two years of governmental accounting software. • Two years of experience with integrated payroll system. • Two years of experience analyzing general ledger accounts and preparing journal entries for a public agency. • Two years or more preparing audit work papers. • Advanced knowledge of spreadsheet and database applications(tables, complex formulas, database creation). • Experience using Internet and email systems. SUPERVISION OF OTHERS: NA OTHER ITEMS: NA WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee regularly works indoors in office conditions and settings but may be required to attend or perform outside functions or assignments including site visits. The above examples and elements are intended only as an illustration of various types of work performed and related skill sets needed by the City and is not all-inclusive. The job description is subject to change as the needs of the employer and requirements of the job change. ESSENTIAL PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job,the employee is regularly required to use hands to finger, handle or feel objects,tools, or controls. The employee is frequently required to stand;walk;reach with hands and arms; climb or balance; stoop; kneel, crouch or crawl: use a telephone or equivalent. The primary tasks and functions of the position also may consist of typical office functions such as sitting at a desk, answering phones, data entry, filing, sorting, faxing, copying, etc.the employee is regularly required to use hands to finger, handle, or feel objects or materials; and talk and hear. The employee is frequently required to stand, walk, sit, and reach with hands and arms. Tasks may require extended periods of time at a keyboard. Page 217 of 252 While performing the duties of this position, the employee may need to climb, balance, stoop, kneel, crouch or crawl. The employee may occasionally be required to extend for a period of time and may occasionally be required to lift and/or move up to 40 lbs. EQUAL EMPLOYMENT POLICY: It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all persons. All employment policies and practices shall be non-discriminatory, in compliance with federal laws, statutes and local ordinances. All positions shall be required to work from the City Hall or City designated location(s)so as to meet the City's regular customer service and staffing needs. Page 218 of 252 CITY OF OAK PARK HEIGHTS 14168 OAK PARK BOULEVARD NORTH POST OFFICE BOX 2007 OAK PARK HEIGHTS,MINNESOTA 55082 PHONE: (651)439-4439 FAX: (651)439-0574 APPLICATION FOR EMPLOYMENT The City of Oak Park Heights considers all applicants for all positions without regard to race, color, religion, gender,national origin, age,marital or veteran status,the presence of a non job-related medical condition or handicap, or any other legally protected status. Minnesota Statutes on data privacy require that you be informed that the following information which you will be asked to provide in this employment process is considered private data: name, address,phone number, Social Security number, conviction record, and gender. Your name is public data if you are selected as a finalist. PLEASE PRINT DATE: Position(s)Applying For: Are you available to work: ❑ Full Time ❑ Part-Time ❑ Temporary NAME: LAST FIRST MIDDLE ADDRESS: NUMBER STREET CITY STATE ZIP CODE HOME TELEPHONE: WORK TELEPHONE: Date you are available for work: If you are under 18 years of age, can you provide required proof of your eligibility to work? ❑ Yes ❑ No Have you ever filed an application with the City of Oak Park Heights before? ❑ Yes ❑ No If yes,when? Have you previously been employed by the City of Oak Park Heights before? ❑ Yes ❑ No If yes,when? Page 219 of 252 Are you currently employed? ❑ Yes ❑ No May we contact your present employer? ❑ Yes ❑ No Are you prevented from lawfully becoming employed in this country because of Visa or immigration status? (Proof of citizenship or immigration status will be required upon employment) ❑ Yes ❑ No EDUCATION Elementary High School Undergraduate Graduate/Professional School College/ University School name& location Years completed 3 , 4 5 7 8 9 ' .� Diploma/Degree Describe Course of Study Describe any honors you have received Describe any additional information you feel maybe helpful to us in considering your application Page 220 of 252 EMPLOYMENT EXPERIENCE Start with your present or last job.Include any job-related military service assignments or volunteer activities.You may exclude organizations which indicate race,color,religion,gender,national origin,handicap, or other protected status. Employer Dates Employed Duties Performed: Address: From: To: Telephone: ( ) Hourly Rate/Salary Job Title: Supervisor: Starting: Final: Reason for Leaving: May we contact this employer? ❑ Yes ❑ No Employer Dates Employed Duties Performed: Address: From: To: Telephone: ( ) Hourly Rate/Salary Job Title: Supervisor: Starting: Final: Reason for Leaving: May we contact this employer? ❑ Yes ❑ No Employer Dates Employed Duties Performed: Address: From: To: Telephone: ( ) Hourly Rate/Salary Job Title: Supervisor: Starting: Final: Reason for Leaving: May we contact this employer? ❑ Yes ❑ No Employer Dates Employed Duties Performed: Address: From: To: Telephone: ( ) Hourly Rate/Salary Job Title: Supervisor: Starting: Final: Reason for Leaving: May we contact this employer? ❑ Yes ❑ No If you need additional space,please continue on a separate sheet of paper. Page 221 of 252 SPECIAL SKILLS &QUALIFICATIONS Please summarize special job-related skills and qualifications acquired from employment or other experience. List professional,trade,business, or civic activities and offices held: (You may exclude memberships which would reveal gender,race,religion,national origin,age,ancestry,handicap,or other protected status) Indicate any foreign languages you can speak, read and/or write and at what level (fluent, good, fair): Do you have a valid driver's license? ❑ Yes ❑ No Are you physically or otherwise unable to perform the duties of the job for which you are applying? ❑ Yes ❑ No REFERENCES Please provide the names of three persons not related to you who can testify as to your character and ualifications. Name and Occupation Address Phone Number Page 222 of 252 VETERAN'S PREFERENCE FORM This form is to be completed and returned, with a copy of your DD214 attached. Claims not accompanied by proper documentation will not be processed. Applications for veterans'preference received after the indicated closing date will not be accepted. Position title Position closing date Name of Veteran Birth date Name of Applicant if different than Veteran Page 223 of 252 APPLICANT'S STATEMENT certify that answers given herein are true and complete to the best of my knowledge. I authorize investigation of all statements contained in this application for employment as may be necessary in arriving at an employment decision. This application for employment shall be considered active for a period of time not to exceed forty-five (45)days.Any applicant wishing to be considered for employment beyond this time period should inquire as to whether or not applications are being accepted at that time. I hereby understand and acknowledge that,unless otherwise defined by applicable law,any employment relationship with the City of Oak Park Heights is of an "at will'nature,which means that the Employee may resign at any time and that the City of Oak Park Heights may discharge Employee at any time with or without cause. It is further understood that this"at will"employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of the City of Oak Park Heights. In the event of employment,I understand that false or misleading information given in my application or interview(s)may result in discharge. I understand,also,that I am required to abide by all rules and regulations of the City of Oak Park Heights, Employer. Signature of Applicant Date FOR OFFICE USE Arrange Interview ❑ Yes ❑ No If yes, date and time: Remarks:..........................._____......................_ ....................................................................._.____.__. Employed ❑ Yes ❑ No Date of Employment: _ Job Title: Department: Hourly Rate/Salary: NOTES: Page 224 of 252 Additional Release The following named individual has made application with the City of Oak Park Heights for employment: Last name of Applicant: First Name: Middle: Maiden,Alias or Former: Date of Birth: Gender(M or F): Social Security Number(optional): I fully authorize and release the City of Oak Park Heights to conduct any background investigation on my person and which the City may unilaterally determine what background information is necessary. I also authorize the Minnesota Bureau of Criminal Apprehension to disclose all criminal history record information to the City of Oak Park Heights Police Department for the purpose of employment with the City of Oak Park Heights. The expiration of this authorization shall be one year from the date of my signature. Signature of Applicant Date Notary Signature Date ***If applicant is under 18,parent or guardian must sign below authorizing the background check and criminal history. Parent/Guardian Signature Parent/Guardian Print Name Date Page 225 of 252 POLICE DEPARTMENT 4S, CITY OF OAK PARK HEIGHTS 14168 OAK PARK BLVD.NORTH P.O.BOX 2007 Brian DeRosier ' OAK PARK HEIGHTS,MINNESOTA 55082 Chief of Police 4u TELEPHONE:(651)439 4723 FAX:(651)439-3639 EMERGENCY:911 Date: The following named individual has made application with the City of Oak Park Heights for employment. Last Name of Applicant: First Name: Middle: Maiden, Alias or Former: Address: Date of Birth: Race: Gender (M or F): Social Security Number (optional): I authorize the City of Oak Park Heights to conduct a background investigation. I also authorize the Minnesota Bureau of Criminal Apprehension to disclose all criminal history record information to the City of Oak Park Heights Police Department for the purpose of employment with the City of Oak Park Heights. The expiration of this authorization shall be one year from the date of my signature. Signature of Applicant Date Notary Signature Date ***If applicant is under 18, parent or guardian must sign below authorizing the background check and criminal history. Parent/Guardian Signature Parent/Guardian Print Name Date Page 226 of 252 r « CITY OF OAK PARK HEIGHTS SUPPLEMENTAL APPLICATION FORM Applicant Name: Position: ACCOUNTANT lI Completion of this form is required as part of the City's employment process in order to more accurately evaluate your qualifications for this position. Do not list"see resume"as a response. 1. Do you have a Bachelor's degree in accounting, finance, business administration, or a closely related field? (circle one) YES NO If yes, list the institution and the degree(s)received: 2. Are you a Certified Public Accountant? (circle one) YES NO 3. Describe your experience in government finance, including years of experience. 4. Do you have a driver's license or the ability to obtain one within three months? (circle one) YES NO 5. What is your level of knowledge and understanding of the GASB rules? Not Familiar Basic Understanding Strong Working Knowledge Expert 6. Describe your experience with computer based accounting and finance applications and list the programs that you are proficient in: Page 227 of 252 7. Describe your experience with financial planning and budgeting in a government setting. 8. Describe your experience and knowledge of personnel and payroll requirements and reporting. 9. Describe your approach to customer relations and public awareness regarding the budget and the City's financial condition. 10. is there anything in your past history that would prevent you from being bonded? YES NO I certify that all answers to the above questions are true and understand that any false information will be cause for rejection of my application. Applicant Signature Date Page 228 of 252 Oak Park Heights Request for Council Action Meeting Date May 28, 2019 Agenda Item Authorize Finance Director to Prepare Preliminary 2020 Budget and adoption of the Proposed Budget Schedule Time Req. 2 Agenda Placement New Business Originating Department/Requestor Betty Caruso, Finance Director Requester's Signature 06-L Action Requested Authorize the Finance Director to Proceed With Preparation of the 2020 Budget with Guidelines for Its Preparation and the Adoption of the Proposed Budget Schedule Background/Justification: In the beginning of June the budget worksheets will be distributed to the department heads with a request for them to be submitted by the end of June. The information will be compiled in the Finance Department during July for future work session discussions with the Council. Legislative Impacts for the 2020 Budget include: (pending final enactment) • Local Government Aid—Still not a recipient. • Small Cities Grant program continued at a reduced amount • Study of State Assessed Utility Properties due from DOR by February 2020 Other Financial Changes • CPI from April 2018 as compared April 2019 is 2.0% Considering this information I would like the Council to review and take action on three items. 1. I am requesting if the City Council has any specific guidelines to the department heads to let me know so I may inform them or adjust the budgets accordingly. 2. Attached is 2020 Budget Schedule including possible work sessions. Please review, keeping in mind that a Preliminary Budget and a Proposed Tax Levy must be filed with the County by September 30,2019. If there are no conflicts or alternative dates required,please consider adoption of this schedule. 3. If Council members have items for consideration I would like them to be submitted by July 91. 11Page Page 229 of 252 CITY OF OAK, PARI,�:, HEIGHTS Memo*_ To: Mayor and Council From: Betty Caruso,Finance Director Date: May 28,2019 Re: 2020 Budget Work Session Schedule Budget worksheets will be distributed to staff with a deadline for submission to Finance by June 30th. Administration and Finance will review the budget worksheets and compile the preliminary budget document which will be distributed to Council and staff in July. Budget information from the County regarding values and fiscal disparities will be limited at this time. There is one regular council meeting scheduled for July and one for August. A budget workshop with the department head's budget explanations should be scheduled for July 23rd at 5:00 prior to the scheduled council meeting. The preliminary budget will be presented at the September 111 and/or the September 25'meeting. This will be the budget we need to approve for the proposed tax levy to be submitted to the County by September 30,2019,and used for the TNT hearing notices.The TNT hearing should be held December 11t`at the regular council meeting. Summary of the above dates as nrovosed—UTILIZING SCHEDULED MEETINGS: July 23rd Prior to Scheduled Council Meeting Work session 5:00 Budget summary Meet with Department Heads Or May Require a Special Meeting August 27th Prior to Scheduled Council Meeting Work session 5:00 Updated Budget document and Tax Impact If values are available from Wash County. (2019 values were available 8/28/18) September 10th Prior to Scheduled Council Meeting Work session 5:00 Updated Budget document and Tax Impact Estimated Values of Xcel Property-hopefully September 24th Prior to Scheduled Council Meeting Work session 5:00 Budget Summary with changes Proposed Tax Levy/Adoption of Preliminary Budget(Due to County September 301h) Possible Meeting Dates—NOT SCHEDULED FOR COUNCIL-WHICH WOULD REQUIRE A SPECIAL MEETING : August 13th 2 1 P a g e Page 230 of 252 Oak Park Heights Request for Council Action Meeting Date . May 28th, 2019 Time Required: 1 Minutes Agenda Item Title: Release of County Jail Prisoners Agenda Placement New Business Originating Department/Requestor: Council Member Mike Runk , ,. Requester's Signature Action Requested Discussion,Possible Action I note that Chief DeRosiei's comments in his April 2019 Report commented on concerns that when prisoners are released from the County Jail.This practice has apparently gone on for several years without resolution. Presumably,these"releasees"are simply"kicked-out" of the County facilities in general—possibly into inclement weather and into the surrounding neighborhood—many of whom might not know where to go,often at times during the middle of the night due to holding requirements of MN State Law. This is not reasonable for the individual nor the surrounding neighborhood. During the nighttime there is has limited or no public transportation available and these individuals seek whatever places of shelter they can to wait or for other means of transportation. This practice has in the past resulted in unwanted person loitering at local businesses,theft of vehicles,and other crimes or nuisances for our community. Accordingly, I would like two actions undertaken if acceptable to the Council: 1. That the City Administrator to provide a letter on behalf of City Council to the County Sherriff and County Board Chair that this practice is concerning and that the County implement reasonable policies to ensure that prisoners are given reasonable resources and/or reasonable time to contact or coordinate someone for a ride,an indoor place to wait for such ride and or they provide cab/uber vouchers of some form. 2.Send a similar letter to the City of Stillwater inquiring if they would communicate the same concerns. (Also,this property is in their jurisdiction) Page 231 of 252 THIS PAGE INTENTIONALLY LEFT BLANK Page 232 of 252 Oak Park Heights Request for Council Action MeetingDate_____ May 28, 2019 --------------------------------__________. ._________________________________________________________________________ Agenda Item Set Public Hearing to Consider Request Regarding Noise Ordinance for Concert at Stillwater Bowl on July 12, 2019 Time Req. 5 Agenda Placement New Business Originating Department/Requestor _Administration/Jennifer Pinski Requester's Signature _ Action Requested Discussion and Possible Action Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). Stillwater Bowl has filed an application for outdoor concert on July 12, 2019. Staff has reviewed and approved the application for the event. Per City Ordinance 1109.04.F.6.a., any sound system cannot be"operated in which it is plainly audible, at a distance of 50 feet or more from its source between the hours of 10:00 p.m. and 6:00 a.m." and any sound system cannot be "operated in which it is plainly audible from its source at a distance of 100 feet or more between the hours of 6:00 a.m. and 10:00 p.m." Randy Urtel from Stillwater Bowl is requesting the City Council consider authorizing an extension of one hour allowing the concert to go until 11:00 p.m. on July 12 and allow a deviation from the noise "audibility"matter. As you recall, Mr. Urtel held an outdoor concert event and had the same request in 2018. A public hearing was held, and the City Council approved the deviation from the noise ordinance with conditions recommended by staff. I request a Public Hearing be set for Tuesday,June 25,2019 at 6:00 p.m. to consider deviation of the noise ordinance. Page 233 of 252 THIS PAGE INTENTIONALLY LEFT BLANK Page 234 of 252 01v Oak Park Heights Request for Council Action Meeting Date May 28". 2019 Time Required: 5 Minutes Agenda Item Title:_ Youth Service Bureau- Request for Funding—Yellow Ribbon Committee Agenda Placement New Business Originating Department/Requestor Mavor Mary McComber Requester's Signature Action Requested Discussion, Possible Action Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): At this time, it is estimated that the City holds $2,971.45 in a reserve account held with the local Yellow Ribbon Committee Organization.The Youth Service Bureau is seeldng grant funding from this City to expand family services for deployed soldiers.In order for funds to be dispersed,it does require a Council action to allocate dollars from the Yellow Ribbon Committee. Would the Council consider an allocation of funds to such Youth Service Bureau from this fund? See the attached communication from Youth Service Bureau. A representative from YSB will be n attendance to discuss this further. Page 235 of 252 Jennifer Pinski From: Mary Mccomber <marymccomber@aol.com> Sent: Thursday, May 23,2019 9:37 PM To: Jennifer Pinski Subject: Fwd:YSB work with military families Attachments: youth service bureau - yellow ribbon (3).docx Jennifer, Attached is the council action sheet for YSB and the communication below from them to attach. Thanks, Mary -----Original Message----- From: Bob Sherman <bob.sherman@ysb.net> To: marymccomber@aol.com <marymccomber@aol.com> Sent: Thu, May 23, 2019 11:10 am Subject: YSB work with military families Mary, Thanks for taking time to discuss possible funding of Youth Service Bureau's work with military families. I appreciate your willingness to have us present to the Oak Park Heights City Council next Tuesday at 6. YSB recently started a new program to support families of deployed service members, specifically those with the Minnesota Guard and Reserve. Our professional therapists, counselors, and community educators are serving these families as they face the special challenges of being a military family while they are confronting many of the same situations that all families are dealing with. We are working closely with the Minnesota Army National Guard to provide resources, educational sessions, and other services to the families of its soldiers. One of our counselors, Rebekah Windschitl, is a former military spouse herself. She is partnering with National Guard leadership to present at pre- and post- deployment related events held by the Guard for the benefit of military families. She presented at a May 23rd event and received numerous requests from attendees (military spouses and families) for more information and for follow-on help. Clearly there is a substantial unmet need among these families for services that YSB can provide. Rebekah is scheduled to be a main presenter, a breakout session presenter, and a participant in the "provider alley" segments at upcoming Minnesota National Guard events in the Twin Cities area, St. Cloud, and elsewhere throughout the state for the remainder of 2019 and into 2020. YSB is working with partners like the Yellow Ribbon Network to secure the funding required to offer these resources for Minnesota's military families. This week, the Hugo YRN approved a contribution of$2,000 for our work. It's our hope that Oak Park Heights will provide funding in the same amount. Thank you for your consideration of our request. Please let me know if we can speak to City Council next Tuesday. Bob Sherman I Executive Director I Youth Service Bureau 101 W. Pine Street, Stillwater, MN 55082 Office 651-439-8800, Ext 103 1 Fax 651-439-1040 Email: bob.sherman(d)ysb.net1 www.ysb.net 1 Page 236 of 252 M yy Oak Park Heights Request for Council Action Meeting Date May 28th, 2019 Time Required: 5 Minutes Agenda Item Title: Temporary Bus Parking—Stillwater Area High School Agenda Placement New Business Originating Department/Reque r Eric Johnson, City Administrator Requester's Signature Action Requested Discussion,Possible Action. Background/Justification(,RIease indicate if any previous action has been taken or if other public bodies have advised): Please see the attached memo and documentation. Page 237 of 252 4 City of Oak Park Heights Page 1 oft 14168 Oak Park Blvd. N•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 5-22-19 MEMO TO: Mayor and City Council Members r, FROM: Eric Johnson,City AdministrPto f RE: School Bus Parking Summary: The School District(the District) is seeking temporary permission to locate its contracted bus fleet to the High School parking lot from June 28"'to August 16th,2019—a total of 50 calendar days. Please see their enclosed letter dated May 17th, 2019 (Exhibit 1) This need is due to a transition gap from the current location to the new location.As City Staff understands it is that the current location lease expires before the new site is available.The fleet generally consists of 94 buses,24 vans and 34 mini vans.The enclosed maps show the locations of the planned parking areas for such fleet. What are the specific review parameters that the City can use to consider this? Ideally,this would probably be reviewed under an Interim Use Permit(IUP)parameter,however given the timing of need this would not be workable as it requires public hearing and a deeply formal process. However,even then IUP are typically not in place for a 50-day duration—so perhaps that could be odd. Instead, it could possibly be considered under City Ord 1116.02 B. (See Exhibit 2) This ordinance does provide for some reasonable latitude by the Police Chief, but in this situation,such request is significantly larger in scope—versus some small site or very short-term length,therefore Staff believes it that needs Council review. Site Review: Per the City requirements found under CUP Amendment, the District is required to hold 1,209 parking stalls for its uses.This has been complied with to date to the best of the City's knowledge, however none of it included bus storage.The Exhibit 3 to this MEMO to the right shows the City Planner's calculation for spaces required (1,209). Based on the Submission data,this proposal will consume approximately 521 stalls,leaving 688 to be used for the 50-day period. Should this be during the regular school year,this proposal would be unrealistic as much of these spaces are utilized for student parking. However, during the summer months,the spaces would not be as critical. Lastly,the bus company and the School District have a complex relationship in lease/cost structures that I cannot relate deeply here but we understand that it is largely exclusive. However,the short-term parking of school buses on a school facility in these circumstances would seem to be reasonable for a short-term Page 238 of 252 period.The site is already paved and used as a parking area.There does not appear to be any immediately apparent conflicts. Recommendation: Staff would recommend to the Council that this request be approved as it generally does not offer any major conflicts nor burden other parking parameters under the timeline proposed. We would offer that it be subject to the following conditions: Conditions of Approval: 1. The placement of the fleet at the site will not result in any OFF-SITE shifting of other parking needs for any other District entity, user,visitor, student or any other party. 2. That not more than 20% of the total fleet may be operated with some regularity from the Property; meaning that once the vehicle is parked, it will not be moved from the site on a regular basis.The site is for storage, not operations. 3. No regular fleet maintenance may occur at the Property. 4. That the fleet is removed from the Property not later than August 17"', 2019; no further permissions are granted. 5. A final agreement outlining and accepting these conditions shall be executed by the District. 6. The City may revoke this permission at any-time if the City deems the District is violating the terms of the Conditions herein. Upon such revocation,which shall be provided in writing from the City, the District shall remove the fleet from the Property and out of the City within 48 hours at its sole expense. Further, the violations found in City Ord 1116.04 shall be applicable following that 48- hour period. Page 239 of 252 but Page 240 of 252 ,� � FACILITY AND SITE OPERATIONS Stillwater 7875 South Greeley Street 1 Stillwater,Minnesota 55082 � AREA PUBLIC SCHOOLS Tel:651.351.8374 f fax:651.351.8375 www.stillwaterschools.org May 17,2019 Eric Johnson City Administrator City of Oak Park Heights 14168 Oak Park Blvd.N. Oak Park Heights,MN 55082 Dear Mr. Johnson, Stillwater Area Public Schools will be transitioning our school bus maintenance facility from the current Stagecoach location to 11530 Hudson Blvd.North,Lake Elmo,MN. The District leases the current bus maintenance facility and has been informed that a lease extension may not be an option. While finalizing the construction schedule at our new school bus maintenance facility, it has come to realization that we will need a temporary parking area for the fleet of school bus vehicles that serve Stillwater Area Public Schools. It is the District's request to utilize our parking lot at the Stillwater Area High School,5701 Stillwater Blvd North, Stillwater MN for a solution to the temporary school bus parking issue. The request is temporary and would be from June 28,2019 thru August 16,2019. The timing of the request coincides with a lower parking lot demand and would accommodate p�ng needs for the building and field activities. Fleet maintenance, fueling and washing would be prohibited at the Stillwater Area High School. This request would facilitate bus operations for our summer school program and field trips during the temporary timeframe. Your consideration in working with the District to resolve this issue is greatly appreciated. Sincerely, JD -"5 Kristen Hoheisel Executive Director of Finance and Operations Stillwater Area Public Schools 651-351-8321 Afton-Lakeland Elementary, Andersen Elementary, Early Childhood Family Center, Lake Elmo Elementary, Lily Lake Elementary, Marine Elementary, Oak Park Elementary, Oak-Land Junior High, Rutherford Elementary, St Croix Valley Area Learning Center, StonebrlVef5rentary, Stillwater Area High School, Stillwater Junior High, Valley Crossing Community School, Withrow Elementary Page 241 of 252 llwater FACILITY AND SITE OPERATIONS Stif 1875 South Greeley street l Stillwater,Minnesota 55082 AREA PUBLIC SCHOOLS Tel.661.351.8374 I fax:651.351.8375 wwwstillwaterschools.org REQUEST Temporary School Bus Parking Description June 28,2019 to August 16,2019 Vehicles: 0 94 Marge School Bus Stalls • 26 Medium to Small School Bus Stalls • 34 - Mini Van Stalls *Attachment 1 Temporary Parking Adjustments: 1324-Current parking stalls 0 521 -Stalls lost to temporary school bus vehicle and bus driver parking • 803 Remaining parking stalls • 600 Expected maximum building and facility use stalls from 6/28/19 thou 8/16/19 *Attachment 2 School bus vehicles and drivers would enter and exit at the stop light located at 50 Street and Neil Ave. Drivers would park in the north east parking area while providing summer school and field trip transportation services. Anticipated hours of school bus activity would be from 7:00 AM to 4:00 PM. School bus activity within the temporary parking area would be limited to pre-trip/post-trip inspections. This would include inspecting activated bus lights,opening rear emergency door and observing general operating condition of the school bus. All maintenance,fueling and washing of school bus vehicles will take place off site. Temporary signs would replace current student informational signs. The signs would communicate the area is restricted to school bus vehicle parking. The District would add two security cameras in parking that would be used to investigate any issues that may arise. *Attachment 3 sample sign Afton-Lakeland Elementary, Andersen Elementary, Early Childhood Family Center, Lake Elmo Elementary, Lily Lake Elementary, Marine Elementary, Oak Park Elementary, Oak-Land Junior High, Rutherford Elementary, St. Croix Malley Area Learning Center, Stonebridge Elementary, Stillwater Area High School, Stillwater Junior High, Valley Crossing Community School, Withrow Elementary 6 of 32 Page 242 of 252 Will w 1 IRS tq Lo 00 P� hF , • !� o ,4uh -7 m, �x .t i . J yr { i y d x. w r y _ 5 IL r . t 9, J I a a �r • r I r, , ;11;4err YrTu ;����iMSf�� 1 I i ti -*7" 19 P rrimth�� " r fir"„ ir��•+r��r*r'�'��'�` nr �'� C W e V fi Yrr �0CGL*7'0n ' tiaF — % �r7r.v a 1�•.• e - - - g• taA.� i r 'alma • ' • (Z) C • ♦t %rr rri , <�. i i if s • � r i i _ f • — i i STILLWATER AREA $ Larson rc g BU pPARKIN� Engineering, Inc. PUBLIC SCHOOLS A1 IL 811UJAY17Bt,MMBSSOSt SrIm air ,MN,fi60l2 w,po� 7 Of rj Or..�..+......r�r Page=61252 f}f f a�h�rc�� "off 4 \ \ r — — • r• • moi-• • _ f 1 r I I - t ~''`` •'` • 1 1 IN 00 • t 1 kkkMftt } s If 1 � too 8 of 32 Page 245 of 252 Affahmc, i "` 3 RESTRICTED PARKING AREA Id � I RESERVED FOR SCHOOL BUS VEHICLES Page 247 of 252 1116 AN ORDINANCE REGULATING THE OPERATION AND PARKING OF MOTOR VEHICLES ON PRIVATELY OWNED PARKING LOTS AND AREAS. THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS, WASHINGTON COUNTY, MINNESOTA,DOES ORDAIN: 1116.01 Maximum Speed. No person shall operate a motor vehicle on any privately owned parking lot or area within the City at a speed greater than is safe and reasonable under the conditions of traffic then existing therein, and in no event shall any such vehicle be operated in excess of a speed of fifteen(15)miles per hour. All operation and driving of motor vehicles on such parking lots shall be done in a careful manner so that no sudden starting or erratic movement of such vehicle is deliberately engaged in by the driver. It shall be unlawful for any person to operate any motor vehicle upon such lot in any manner that would constitute careless driving if done on a public street. No person shall engage in any drag racing or exhibition driving on any such parking lot or area. 1116.02 Parking of Vehicles. A. The parking of vehicles on such lots shall conform to the marking of stalls or positions for parking which are designated on the surface of the parking area and no vehicle shall be parked or allowed to stand in the area of the parking lot which has been so designated or is used as a lane for moving traffic so that such parking will interfere with the moving of traffic therein. B. No vehicle shall be parked for a continuous period of time longer than twenty-four(24)hours in any parking lot or area except that for good cause shown, the Chief of Police for the City of Oak Park Heights may, on application of the property owner and/or business operator adjacent to the parking area,allow parking of specified vehicles for period of time in excess of twenty-four(24)hours. 1116.03 Notice of Collision. In the event that any person who drives a motor vehicle upon such a parking lot or area becomes involved in a collision between the vehicle he is driving and any other vehicle or vehicles,parked upon said lot, such driver shall leave a notice upon each unattended vehicle with which he has collided,giving his name,address,and license number. Failure on the part of any person to comply with this section shall constitute a violation of this Ordinance. 1 Page 248 of 252 1116.04 Violation and Penalty. Any person violating this Ordinance shall be guilty of a misdemeanor and upon conviction shall be punished by a fine not to exceed Seven Hundred Dollars ($700.00) or by imprisonment not to exceed ninety(90)days, or both. 2 Page 249 of 252 Page 250 of 252 Paddna. Section 401.15.E O of the Zor*v Oris pmvldas the pwWng r+egtclrorroen s for hit wtxwis and rebut motes. Neer are the perkirtQ r�rerrten#s: SrhooJ, W Srahoor UWVUO CW14ap srtd R h+af+s erid Day or Cf wah Soboos.• At least Ong (1)pwAAV Wm for ea*sem(7)stcrdenta 1ceed on ~cWwW Pb`am (1)for eedh three dle acne, Audkv*im or evwd 8peoe aiwd be oekdted xOd to a sopmuft addldfor W celktuafe an. Theaftm Ch*Cent M AudVwlunM Shdm% Sparta Arw^ or SkWWr Uses.• One(f) pave for each kw(4)awk pka am 4mm liar ea*&0 roWIWM The Now0tQ table provides an SnOlWft of roWJM p wklnp spaces: 1 7 Sqs SbxWft 1 T 404 1 per three 00 Cleeeroorns 13 33 cP+rerooms Audbrknn — 1 per 400 seals 14 123 tour saab Black ft 12014 3D Main Gvrn 130414 349 13014 33 Gymnesft Gym 12014 30 MMMMMMM 10014 25 PbrdnASMC~ 44014 f 10 in forum doom 14014 37 0812 43 Totat 1 per ordirance, the sloe would require 1,209 pat" speo". The proposed ads pian kxk ates a totes of 1,224 spaces, with adequate disablRy spaces. 5 is tnkely that al! of the tlassrovrns, audltaftm am and the acd*venter would be at tub capacdly at one orm There sherd be adequate parking as proposed. A+ddldaeeily. the phasing pion provides lbr parlcM at each slaps of the construdlon prajed a000mriadada BMs st halls heeds as well as the corms. Page 251 of 252 THIS PAGE INTENTIONALLY LEFT BLANK Page 252 of 252