HomeMy WebLinkAbout05-28-2019 Worksession Packet 6
City of Oak Park Heights Worksession
Date: Tuesday, May 28, 2019
Time: 5:30 PM
Location: Oak Park Heights City Hall
1. Call to Order
2. Allen S. King Plant- Closure Announcement
3. Lookout Tower
4. 2019 City Goals
5. Parks Drinking Fountains
6. Adj ourn
t .
City of Oak Park Heights Page 1 of 1
14168 Oak Park Blvd. N•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
May 23rd,2019
T0: Mayor and City Cou it tubers
FROM: Eric Johnson,City Adm '
RE: Worksession Items—.5/28/1
1. Allen S. King Plant—Closure Announcement.
Generally,the Council should discuss major event and what role it desires to assume in the
coming months or next year as there will likely be much public speculation about timing,
aftermath and future re-use.Staff would continue to recommend that a committee be
assembled with other partners to begin to explore options and that the City is one of the leaders
of that conversation.See the attached documents.
2. Lookout Tower.
As the Park Commission continues to consider the Lookout Tower concept,the Commission did
not want to get too far out in front of this matter without asking the Council for some informal
feedback; basically, is it a project that the Council feels the Parks Commission should continue to
pursue and/or are there other options? Enclosed are the concept images and cost estimates.
3. 2019 City Goals.
Staff will have some updates on several items.
One important item from this 2019 Goals Listing will be the Boat Launch Facility,please see the
enclosed letter to the MET COUNCIL as it relates to a possible forthcoming DNR request for the
City to assume this MNDOT roadway—which stems from a Union Pacific Railroad requirement.
Xcel Energy® Xcel Energy Media Relations
414 Nicollet Mall, 401-7
Minneapolis, MN 55401
(612)215-5300
www.xcelenergy.com
Xcel Energy to end all coal use in thf Upper Midwest
Integrated plan calls for more than 80 percent reduction in carbon emissions with more
renewables, carbon-free nuclear energy and cleaner natural gas
MINNEAPOLIS(May 20, 2019)—Xcel Energy announced plans today to retire its last two coal plants in
the Upper Midwest a decade earlier than scheduled. The acceleration of the coal closures is another
milestone in the company's clean energy transition that includes expanding wind and solar, using cleaner
natural gas and operating its carbon-free Monticello nuclear plant until at least 2040.
The plan outlines a path to make the transition while ensuring reliability and keeping costs low for
customers.As part of this plan, the company has reached an agreement with a coalition of environmental
and labor organizations on key elements of the plan relating to its coal, solar and natural gas plans.
These plans are part of the proposed Upper Midwest Energy Plan, which the company will submit for
approval to the Minnesota Public Utilities Commission in July. If approved, the plan would lead to a more
than 80%reduction in carbon emissions in the region by 2030, compared to 2005, a key stepping stone
toward the company achieving its vision to provide customers 100%carbon-free electricity by 2050.
Key milestones in the company's industry-leading clean energy transition include:
• 2022—Completion of the company's largest-ever wind expansion, adding 1,850 megawatts of
wind.At that point, more than 30%of customers'energy in the Upper Midwest will come from
wind.
• 2030—More than 50% of our customers'energy in the region will be from renewables, as the
transition continues with:
o Closure in 2030 of our final coal plant in the region, the Sherco 3 plant, following the
closure of the Allen S. King goal plant in 2028.
o A major expansion of solar energy, with more than 3,000 megawatts of new universal
solar added by 2030.
"This is a significant step forward as we are on track to reduce carbon emissions more than 80% by 2030
and transform the way we deliver energy to our customers,"said Chris Clark, president,Xcel Energy—
Minnesota, North Dakota, South Dakota. "Accelerating the closure of our coal plants and leading this
clean energy transition would not be possible without the dedication and support of our key stakeholders.
We thank them for their work to put us on a path to deliver 100%carbon-free electricity by 2050."
Agreement with coalition of groups
While the company prepared its long-term plan, it also worked closely with a coalition of groups*,
including environmental and labor organizations on an agreement to close its two remaining coal plants in
A
the region. Additional elements of the agreement include increased commitment to solar energy, energy
efficiency, consideration of local job impacts in connection with future renewable additions, and
purchasing a natural gas plant, the Mankato Energy Center.
"Clean energy and economic vitality are critically important to our communities and we appreciate the
leadership and collaboration from this coaltion of groups in reaching this agreement,"said Clark. "We look
forward to continued partnership as this agreement is reviewed by the Minnesota Public Utilities
Commission."
Commitment to communities,customers and employees
Xcel Energy's proposed plans come with a commitment to helping its employees and the communities
that host its plants make a successful transition to cleaner energy. The company expects to manage the
transition through attrition, retirements and retraining for employees who take other jobs within the
company. It will also work closely with the Monticello community as it seeks to continue the use of the
Monticello nuclear plant until at least 2040. That process requires approvals at state and federal levels.
"Our employees are the reason we are able to deliver reliable service to our customers,"said Clark. "Over
the next decade, we will work closely with them and our plant host communities to ensure a successful
transition. We have been on our clean energy journey for more than a decade and have a track record of
making the transition with a strong focus on our employees and communities."
The company's plan is also designed to ensure that customers' bills stay low. As Xcel Energy moves
forward on its clean energy vision, it believes it can reach its carbon-reduction goals outlined in the plan
while keeping customer bills at or below the rate of inflation. Retiring coal, adding renewables and
extending the use of nuclear energy is the fastest way to deliver carbon reductions at the lowest cost.
Xcel Energy has worked collaboratively with stakeholders including business, community and
environmental groups to shape its Upper Midwest Energy Plan over the past 18 months. That plan will be
formally submitted to for consideration with the Minnesota Public Utilities Commission on July 1, 2019.
About Xcel Energy
Xcel Energy(NASDAQ: XEL) provides the energy that powers millions of homes and businesses across
eight Western and Midwestern states. Headquartered in Minneapolis, the company is an industry leader
in responsibly reducing carbon emissions and producing and delivering clean energy solutions from a
variety of renewable sources at competitive prices. For more information, visit xceienergy.com or follow
us on Twitter and Facebook.
*Signees to the agreement to close coal plants, add solar, and purchase the Mankato Energy Center
include Clean Grid Alliance, Center for Energy and Environment, Minnesota Center for Environmental
Advocacy, Union of Concerned Scientists, Fresh Energy, Sierra Club, and LIUNA Minnesota and North
Dakota. Xcel Energy is working closely with the Minnesota Department of Commerce as it reviews the
agreement.
i
... »».
t.4 Xcel Energys
Upper Midwest Energy Plan
Delivering reliable, affordable, clean energy
Xcel Energy's Upper Midwest Energy Plan outlines how we'll aggressively reduce carbon emissions
by more than 80%in the Upper Midwest by 2030,on our way to achieving our vision to provide all
customers with 100%carbon-free electricity by 2050.
r
030
2050
y 80% F 100%
How we'll get there
Under our integrated plan,we would continue leading the clean energy transition by closing all of our
coal units in the Upper Midwest a decade ahead of schedule,ensuring reliable,affordable energy by
extending the use of nuclear energy at our Monticello plant,using cleaner natural gas,and increasing
wind and solar energy.
Each element of the plan works with the others.Together,these elements will enable Xcel Energy to
continue to provide reliable electric service while keeping bills low.
Continue
Close coal plants Add renewables carbon-free nuclear Bridge to carbo+-free
Retire the last of our coal Add at least 3,000 Start the process to gain Use natural gas-fired plants
plants in the Upper Midwest megawatts of solar by regulatory approval to in the coming years as a
by 2030,a decade earlier 2030,enough to power run our carbon-free reliable,cleaner source of
than planned more than 650,000 homes Monticello nuclear plant electricity as we bridge
each year,and complete until at least 2040 toward future carbon-free
our largest•ever wind technologies
expansion by 2022
Upper
Building on clean energy leadership
We are already implementing ambitious energy plans that add record levels of
renewable energy and reduce carbon emissions at levels that we never imagined a
decade ago.We're proving that we can transition to advanced,clean technologies
while continuing to deliver affordable, reliable energy to customers.
�atbon Free •c,,bon Free
00
o`o' 010
1 : F
a�r�Y
By 2030,we plan to reduce carbon emissions in the Upper Midwest by more than 80%
from 2005 levels.
+20%,
i
20%"
Actual Estimated
40%
60%
a
80%
100%
2005 2006 2007 200B 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
How the process works
We will file the proposed plan
iip July 1,2019:Plan filing with the Minnesota Public Utilities Commission July 1 with the Minnesota Public
Utilities Commission,which will
July 2019 through mid-2020:Opportunity for public feedback, consider approval of the plan
continued stakeholder discussions,and Commission hearings through a thorough,public process.
We will continue to engage
Mid-2020:Anticipated Commission decisionlipwith and invite feedback from
_ all stakeholders as the plan is
July 1,2019 Sept.2019 Nov.2019 Jan.2020 Mar.2020 May 2020 July 2020 considered by the Commission.
XC@I Energy® RESPONSIBLE B Y NATURE* of Xcel Energy
Inc.10 2019-10 Energy Inc.I Xcel Energy is a registered trademark
of Xcel Energy I119-05-108
Feb 41*,2019 version
A Proposal for a Preliminary Concept Planning Study
For the Allan S. King Plant
Submitted
Submitted to:
February 2019
Proposal:
This submission seeks funding and
organizational support to implement a
Preliminary Concept Planning Study to
explore options and opportunities stemming
from the anticipated closure of the Allan S.
King Plant. Such a study would begin to
outline specific challenges, constraints, costs
and community voices that would be
reasonably expected to have input into such
a Site's redevelopment.
,ilk.
Thisp rocess would also include the
preparation of various preliminary concept
master plans that can visually demonstrate
options.
Such a study would not be an immediate ,. " r
road map to any particular development or
re-use; Instead, the Study would package
ideas and concepts that would foster further
discussion and community engagement, in
essence....it is"STEP 1".
It is estimated that this Preliminary Concept
Planning Study would have a cost of $75,000 which could be shared by three equally by the
partnering entities of the City, Washington County Community Development Authority
(WCCDA) and Xcel Energy-see breakdown below.It is believed that these three entities would
have the most immediate roles in the review and conceptualization of re-use or redevelopment
from an ownership,technical and zoning/land-use review standpoint.
TOTAL Funding Request to Partners: $75,000
City of Oak Park Heights: $25,000
Washington Co. Community Dev.Auth. $25,000
Xcel Energy: $25,000
The City would also act as the fiscal agent, be responsible for related consultant agreements and manage
the anticipated funds pursuant to City policies and MN Law related to public expenditures.
Further Bac ound•
The Xcel Energy-Allen S.King Plant is a 511 mega-watt coal-fired base-load electric facility that
was constructed in 1968 along the St. Croix River and covers approximately 140 acres. The Plant
underwent a major retrofit in 2004 to reduce emissions. However, like many power plant
facilities,over time,the repair and maintenance of such facility becomes more expensive for the
utility compared to alternative investment in new facilities and new technology to generate the
similar power sources at a lesser cost.
This reality is also likely true for the Allen S. King Plant as coal facilities are beginning to fall
behind other opportunities for generating the same energy capacity - such as wind and solar.
Representative of this shift includes: Xcel Energy's installation of over 1,200 Megawatts of wind
facilities in the upper mid-west- three times the capacity of the Allen S. King Plant; and over
3,330 megawatts nationwide; the advancement of solar energy with the rapid deployment of
"solar gardens' around the State.; and finally, a conversion of coal facilities to natural gas such
as in Becker,Minnesota.All of which represent significant shifts away from the reliance on coal-
based electricity generation.
Therefore, the City does reasonably expect that the Allen S. King Plant will close as these shifts
will likely continue.When this closure may occur will of course depend on a number of factors,
but is reasonable to consider that in the next ten years the Plant will be decommissioned.
Integrated Resource Plan and Relationship:(1)
Minnesota law requires utilities to file an Integrated Resource Plan(IRP)approximately every
two years.The IRP plan takes a long-term look at what resources a company needs to serve its
customers-STATEWIDE-over the next 15 years.The IRP looks at existing power plants,
potential new power plants,energy efficiency,customer energy use,and other aspects of the
utility system.The filing,including all of the analysis and data,encompasses thousands of
pages.
(1)Source:Xcel Energy Website:https://w-ww.xcelenergy.com/company/ratea_and regulations/resource_plan_overview/n idwest_energy_plan
The current IRP is being developed by Xcel Energy and a number of Community Stakeholders
with a submission to the State of Minnesota Public Utilities Commission,planned for Tuly 2019.
But again,this looks at a number of statewide impacts and not in-depth,site-specific re-use.The
Study proposed here will need to consider this IRP submission and its results as part of its
discussions.Typically,however IRPs are fluid based on emerging trends in the marketplace and
technology and can change every two to three years.
It should be noted that in the current IRP process the State of Minnesota has required that Xcel
Energy evaluate and report on when its coal and nuclear plants are to be retired.If retirement
is viewed as within shorter term window-for example 5 to 7 years,then such Study proposed
becomes increasingly practical.However,if closure of the Allan S.King Plant is not slated to
be decommissioned prior to 2030 (for example) such as study might be delayed until further
closure plans are known.
Why would such as Study be important to the Community? To Xcel Energy?
Beyond the environmental discussions or base-load capacity elements it is vital to understand
that when this power plant was originally sited there was the commitment that the local
community would realize a significant tax benefit to its residents in exchange for having this
facility in the community.
This is the historical tax benefit
and siting permissions that the
City and Xcel Energy (then
NSP)agreed upon.While there
have been fluctuations,this tax
benefit remains. At this time
C"I J,.,
the City does receive 33%of its .
annual property tax revenue
from the Allen S.King Plant or
approximately $ 1.7 million
o
M
dollars.
If the Plant does close and no
longer remains a viable source = -'
. �
of tax revenue, the City will
have a significant gap in its
..
ability to fund municipal
services. Accordingly, the
.G
City, (as well as Washington
County) like many other
communities that host power plants (being coal,nuclear or natural gas) the City must begin to
contemplate about how it would respond when such closure happens to recover the lost tax base
which must include how this site can be re-purposed.
Xcel Energy would also be a deep beneficiary of such a process as it would offer a transparent
and communicative methodology as to how Xcel energy may desire to re-purpose the property
and they too would gain some advanced understanding of the expected zoning and land use
restrictions that may be in place from the City as well as the State and Federal Agencies.The early
development and identification of reuses that may or may not be palatable to the community-
even at a conceptual level will also be a beneficial tool Xcel Energy as it looks toward re-use.
At this time there are no clear answers to these questions,no plans or reuses contemplated for the
current site along the St.Croix River or how such a closure would unfold.These are the significant
questions that the City and greater community must begin to consider as such closure will likely
have a broad impact in the St.Croix River valley.
What Parties Are Best Suited to Evaluate these Ouestions?
Certainly, Xcel Energy Staff, City Engineers, Planners, River Advocates, State Agencies and
Elected Officials are all necessary towards understanding future land-uses and their inter-
relationships. However,as the study is not anticipated to be a deeply technical analysis rather a
broad-brush review of the anticipated issues and land-use opportunities.Therefore,much of the
study should be undertaken by community stakeholders, including Xcel Energy, local elected
officials and community groups such as the National Park Service.
Conceptually, these entities together would be Re-Development Steering Committee (RSC) to
develop this study further,work with consultants and see to its completion with the issuance of
a final report and/or a number of conceptual plans or ideas.Further,the RSC group study should
be spearheaded by a consulting firm capable of managing competing interests. A proposed
membership of the RSC should consist of the following individuals:
- Mayor and one additional Council Member of the City of Oak Park Heights
One County Board Member
- One WCCDA Representative
One Xcel Energy Rep.
One or Two State Elected Rep.-Sen Housley/ Rep.Christensen
One person from the National Park Service
One person from the DNR.
Once the RSC is convened, an RFP for consulting services would be issued by the City - with
input from the RSC to finalize and recommend such consultant. There are several firms in the
Twin Cities than can perform such work such as STANTEC,SRF,Bolton&Menk,etc.
What are the Seminal Ouestions/Goals hoping to be Answered or Achieved in the Study?
The primary goal of the Study is to begin to explore and identify options for re-use,
redevelopment and restoration.The RSC would need to refine any final needs,but the following
are the expected generalized outcomes
1. What are the Land Use,Zoning Codes and Adjoining uses that have impact?
2. Environmental assessments and Closure?
3. Repurposed Facilities for Job Creation.What assets could remain and for what purpose?
4. Repurposing Opportunities and Constraints
5. Wild and Scenic River-It's role and relationship.
6. City Utilities-water,sanitary and storm water?
7. Role of the Community in any process,what would such process look line?
8. What have other communities done?
Costs and Timelines:
As such a process would require significant consultant time to perform research and assemble
data, maps,surveys,interview,meetings, public meetings, etc. it is reasonable that a beginning
budget would be $75,000 with the following costs listed below. Also, this process would be
reasonably expected to take eight (8) to twelve (12) months +/-, assuming a &paa
commencement.
Allan S.King Plant-Concept Planning Study
Re Development Steering Committee-Estimated Budget
EXPENSES
Consultant/Facilitator Fees $ 35,000
Engineering and Land Surveying _ $ 20,000
Visual Aids and Reports $ 101000
Other $ 10,000
Total $ 75,000
FUNDING
CITY $25,000
WCCDA $25,000
XCEL EN ERGY $25,000
Total $75,000
Outcomes:
As a result of such a Study,the community should have a beginning roadmap to begin to navigate
how the site can be utilized and which will be in place-likely to the end of the 21st Century and
beyond.Expectation that the entire site would or should be returned to a pre-development state
might not be achievable or practical. Similarly, an expectation that the site would be fully
developed into alternative industrial or residential uses is also not a likely expectation.Therefore,
any conceptual uses will need to identify practical solutions towards redevelopment,restoration,
re-purposing and community enhancement.
2
City of Oak Park Heights Page 1 of 1
14168 Oak.Park Blvd. N•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
5-17-19
TO: Park Commissionernist FROM: Eric Johnson,City
RE: Lookout Structure
a As discussed attached are th�Iage.V received from STANTEC that represents the concept of
the Lookout Tower from two p to aph perspectives—PLUS from Google maps.These are in
relative scale to the small shel r. is TOWER could be placed in many locations on the site.
The overhead powerlines will no affect this general location.
a At this stage,the Park Comm ion should again consider if this particular structure or plan is a
good fit for this area in terms of appearance.Of course,the structure could be painted to any
color and some accouterment could be added to improve the aesthetics,but it still is a 30'
tower.
• The Park Commission did discuss a public hearing to take some input and that may be a valuable
step.
• 1 have enclosed some previous data from the April meeting—generally the budget,engineering
review and some images.
Page 5 of 34
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Stantec 733 MarquefteAvenue Sutle 1000,Minneapolis MN 55402-2309
March 29, 2019
File: 193801823
Attention: Eric Johnson, City Administrator
City of Oak Park Heights
14168 Oak Park Boulevard North
Oak Park Heights, MN 55082
Reference: Existing Stcir Tower Condition Assessment
Dear Mr.Johnson,
As requested,Stantec has performed a condition assessment of the existing steel stair tower (the
"stairs") currently located at the Water Street Inn,in Stillwater, MN. We understand that the C4V of
Oak Park Heights is considering taking ownership of the stair tower and relocating it to a city park
on the south side of Highway 30. This letter report describes the methods used in the assessment,
the observations made, and recommendations for improvements to the stairs for reuse as a
publicly-accessible park feature.
Methods of Assessment
The assessment of the stairs consisted of an arms-length visual observation of the stairs,landings
and framing components. The stairs were accessible for the full height for observation and
measurements.
No samples were collected or material tested,including paint to determine lead content.
Stair Tower Description
The stairs consist of 4 flights of stairs and 4 landings,fabricated of structural steer, coated with what
appears to be red shop primer. Two sets of 2 landings are each supported by 4 steel tube
columns,with steel channel stringers spanning between them. Stair treads and landing surfaces
are steel checkered plate. All sides of stairs and landings have 42" high steel railing,with '/z"
square balusters,spaced at approximately 4" throughout.
The age of the stairs is not known,but they have served as balcony exiting stairs, and so have
been exposed to exterior conditions since their installation. They originally were serving the Water
Street Inn building on the north side, but were modified and relocated to the east side. Railing
modifications were necessary to adapt them to the current location.
The highest landing is at approximately 27'-0" above ground,with a second balcony access
landing at approximately 14'-10 above ground. Stair riser heights are 6 5/8",with tread lengths of
12". These dimensions conform with current codes.
March 29.2019
Eric Johnson,City Adminislrator
Page 2 of 3
Reference: Existing Stair Tower Condition Assessment
Landing platforms have a single 6"channel supporting the center,with 2 additional Wxl/4"
angles on each side to support the steel checkered plate walking surface.
The stairs do not have bracing,of any kind,in either direction. See selected photo in Appendix A,
attached.
Assessment Findings
From the visual examination and field measurements taken it was apparent that the stairs and
tower were generally in good structural condition,but that the geometry of the railings and
balusters does not conform with current codes and they require modifications or replacement.
1. The structural steel is in relatively good condition,with no observed misalignments, bends,sags.
dents or other defects.
2. No significant section loss due to corrosion was observed, though the stairs exhibited areas of
localized surface rust. The base plates were particularly rusty,from exposure to ground moisture,
Also,all connection bolts were observed to be significantly corroded. Overall,the paint/primer
coating was faded and was worn off in many areas.
3. Spot measurements of the clear spacing between railing balusters were taken. Although the
spacing varied,several measurements were 4"clear or more,which does not conform with the
current building code. The code requires that a 4"sphere not be able to pass through. See Photo
Nos,7 and 13 for sample measurements.
4. Additionally,the top of the guard railing at the landings was measured to be 42"above the
walking surface,which meets the current code. However, current code also requires that the
guardrail also be a minimum of 2'-9"above each stair tread at the nosing. The minimum height
condition was not met at Landing No.3,where the railing transitions from the landing to the
inclined stairs. See Photo No. 14.
S. Besides the 42"minimum height requirement, current code also requires that the guardrail
along the stairs must Include a g6ppable railing,offset from the guardrail, to assist stair users. None
of the existing guardrails currently have this railing.
6. The stair tower framing was not braced in either direction. A 2x4 wood block,supported at
each end by a metal strap,was placed in the gap between the stairs and balconies at landings
No. 2 and No.4. There was no other connection between the stair tower and the balconies to
stabilize the stairs.
Recommendations
With some essential modifications, the stairs can be relocated and used for a free-standing,
public-access viewing platform. The recommendations below are considered necessary,unless
noted otherwise.
PlfgdB VU34
March 29,2019
Eric Jonnson,City Adminisirutor
Pana 3 of 3
Reference: Existing Stair Tower Condition Assessment
1. Steel diagonal/cross bracing must be added to each end of the stairs to provide stability.
Although a structural analysis is required to determine what size bracing components are needed,
some type of bracing (knee, `x". "inverted K", etc) must be added.
2. Steei railings should be replaced with code-compliant railings. Balusters must be spaced such
that a 4" diameter sphera cannot pass through, and a grippable railing must be attached inside
the outer guardrail. Railing closures must be added at Landing No. 2 and No.4, where railings
were removed to access the stairs From the balconies.
The existing railing cooid be. modified to be made compliant, but the coast would likely be higher
than replacin-p the iaiiing with new componer ts.
3. All :;onnection bolts must be replaced with new bolts. The existing bolts show signs of significant
corrosion. and so they should not be. reused.
4. The entire stair tower structure must be sandblasted, primed and re csinted.
The recornmerded modifications should be made when the stair tower is removed, but before it is
reinstalled in its new location. The foundation for the stairs should be a frost-protected concrete
spread;footing,placed a rninimum of S feet below grade. Next steps include preparing
construction documents showing these modifications and the new foundation in detail.
It you have questions or comments, or would like to discuss any of the information presented in
more detail, please contact me at (612) 712-2029 or at phil.cswelf(Ostt ntec.com.
Regards,
I hereby certify that this plan.specification, er report was
prepared by me or under my direct supervision and that,
' ata a duly Licensed Professional Engineer under the
r laws of the State of Nlinnesota.
Senior Associate
Phone:612 712 2029
Phil.Caswell@stantec.com Philip J.Caswell, P.E. Reg. No. 19204
Late March 29,2019
Attachment: Appendix A-Selected Photographs
c. Lee Mann-Stantec
cp docurnen12
P12"63615824
APPENDIX A SITE PHOTOGRAPHS Stair Tower Condition Assessment
17
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Page 17 of 34
APPU!DIX A-SITE PHOTOGRAPHS Stair Tower Condition Assessment
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Photo No.3-View of Stairs, Looking North
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Photo No.4-Stair Bight No. 1
APPENDIX A-SITE PHOTOGRAPHS Stair Tower Condition Assessment
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APPENDIX A-SITE PHOTOGRAPHS Stair Tower Condition Assessment
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Photo No. 7-Stair Baluster Clear Spacing Exceeds 4"
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APPENDIX A-SITE PHOTOGRAPHS Stair Towner Condition Assessment
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Photo No. 10-Field-cut Railing at Landing No.4
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APPENDIX A-SITE PHOTOGRAPHS Stair Tower Condition Assessment
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Photo No. 17 -Post Cap in SW Garner. Note Fractures in Railing at Connection.
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Photo No. 12-In-fill Railing at landing No.4.
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APPENDIX A-SITE PHOTOGRAPHS Stair Tower Condition Assessment
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Photo No. 14-Inadequate Railing Height at landing No.3.
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Page 24 of 34
0-
City of Oak Park Heights
14168 Oak Park Blvd. N•Box 2007.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
5/23/19
TO: Mr.Kyle Colvin,MET COUNCIL
VIA EMAIL ONLY: kyle.colvin@metc.state.mn.us
RE: WWTP Road Costs and DNR Boat Launch:
Dear Kyle,
Thank you for discussing the request from the Minnesota DNR(MN DNR)associated with the City assuming control as a"road authority"for the
roadway that leads from STH 95 to the railroad crossing—lying just west of the WWTP and would possibly continue south east to a new Boat
Launch Facility.As we understand,the MN DNR has a goal that it would like to construct a BOAT LAUNCH facility to improve general public
access to the St.Croix and would lie just south of the WWTP.Them is being funded by a St.Croix Crossing Mitigation expense.
The image shows the roadway that is currently in place;The area in Yellow is q
the roadway that is owned and operated by MNDOT—butis furfherPERMITTED
by MNDOT Permit#05175 to the MET COUNCIL far its operations and any
maintenance the MET COUNCIL mav desire.The areas in green to the east of
the railroad track would remain with the DNR should the Boat Ramp be
constructed.
Of course, this public Boat Launch facility needs a PUBLIC
ACCESSWAY for which the DNR proposes to use the roadway that is
in place.As the MN DNR seeks to develop this Boat Ramp facility the
roadway will need to formally cross the Union Pack Railroad(UP),
which will only grant a formal PUBLIC ACCESS Crossing permit to a
legitimate "road authority"; presumably so that it has recourse to
address any issues that come up as it would be a PUBLIC CROSSING.
Basically, the UP is seeking to insulate themselves from liability r _I
between their railroad operations and the travelling public;which I can
understand.Accordingly,the MN DNR and MnDOT have asked the City
to consider such a role as the Road Authority and assume ownership
of such road and secure a permit from the UP.
While the City would like to consider such request,the fact remains that `
the long-term road costs are not something that the City can entertain
nor manage for a MN DNR facility and for a roadway that essentially is
industrial in nature for the WWTP trucks and operations.Further,Oak
Park Heights residents would not be given any specific priority of use of this Boat Ramp Facility.
It was suggested by MnDOT and MN DNR that if the MET Council did commit to pay for these reasonable maintenance costs(such as plowing,
seal-coating,mill&overlays,resurfacing and reconstruction),then would the City be willing to assume such role?MnDOT further indicated that
the MET Council has already committed to doing this under the Permit noted above(full document attached).So,at this point we are in need of
some understanding from the MET COUNCIL before this process can move along any further.Would the MET COUNCIL commit to continued
reimbursement of the Clty for such legitimate and reasonable maintenance costs such as I note above?The City's commitment would
also have to be that it could not close the roadway to the WWTP and that such road would need be maintained to the standard reasonably
necessary by the MET COUNCIL.
Ultimately,all of this would need to be reduced to a formal agreement with unambiguous commitments from all parties;however,we are in need
of some early feedback.If you would think about this and we can discuss this in the coming weeks.
tend Regards,
Eric Johnson
City Administrato
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Metropolitan Council No.131080
Mn/DOT Contract No.: 05175
STATE OF MINNESOTA
DEPART iMENT OF TRANSPORTATION
And
METROPOLITAN COUNCIL
MAINTENANCE AGREEMENT And
ACCESS PERMIT
This Agreement is between the State cif Minnesota,meting through its Commissioner of Transp niatiun("State")and
the Metropolitana Council.a public corlmflon arks polifleal subdivNion ofthe State of Minnesota ("Council").
Recitals
1. The State has changed the Trunk Highway 95("T.H.95")route near the Council's wastewater treatment plant
in Oak Park Heights as a part of the St.Croix Crossing construction project;and
2. The change in the T.H.95 route required replacing the old access road between the railroad crossing and'T.H.
95;and
3. The State and the Council agree that the Council is entitled to and the State has provided reasongble access to and
from the Council's property according to State policies and procedures and that it is in both parties'interest to
allow the Council to maintain the new access road("Access Road")as reasonably necessary as determined by
the Council;and
4. Minnesota Statutes § 161.20,subdivision 2 authorizes the Commissioner of Transportation to make
arrangements with and cooperate with any governmental authority for the purposes of constructing,
maintaining and improving the trunk highway system.
Agreement
and Aceess
Permit
1. Term of Agreement;Survival of Terms;Access Road Description;Incorporation of Exhibits
1.1. Effective date.This Agreement will be effective on the date the State obtains all signatures required by
Minnesota Statutes§16C.05,subdivision 2.
1.2. Expiration date.This Agreement will remain in effect until terminated in accordance with Article 12 or
until superseded by another agreement between the parties.
1.3. Survival of terms.All clauses which impose obligations continuing in their nature and which must survive
in order to give effect to their meaning will survive the expiration or termination of this Agreement,
including,without limitation,the following clauses:3.State Ownership and Access Permit;7.Liability:
Worker Compensation Claims;9. State Audits; 10.Government Data Practices;and 11.Governing Lair;
Jurisdiction;Venue.
IA. Access Road Description.Under this Agreement,the Access Road begins at the Union Pacific railroad
crossing and ends at its junction with T.H.95,as shown in Exhibit A.
1.5. Exhibit. Exhibit A is attached and incorporated into this Agreement.
2. Maintenance by the Council.
2.1 Maintenance- As reasonably necessary for the Council's purpos m.the Council may perform maintenance on
the Access Road without cost or expense to the State.This maintenance may include.but is not limited to. '
the following:
• Snow,ice and debris removal;
• Resuff ing and seal coating;and
-1-
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PdW DOT Commo NW: 05173
Potholc patching and W1 08vr In.1hAconnue acHvirtica according to the Council's needs.
2.2 Aloleriolv. In the oNerit that the G-11,1101 delci-mines that it it wasoivrWyti
for the co,n I
c I to perfot ri
qiainten,
arice tinder this Aprearterd. all orlaterials used by the cooncii in the pertormance of the
nudriteriance under this Agreement will Co)rili?M 10, ZYM-7, of the ct"i-rcrit of the
"'Miunc-sola D',rari-nent of'I'mrisportatic-ri Slailoix-cl sp? .,fication*fer C'mistruction"x.;,"I aoy--subsequeol
amendments-
2.3 Open.4ccess, The Council will not ;nrcct gates or other barrien; prioveming Ow amem or swiv vodwn�
requiring access IV inspections and nrainteratice of any Slaw ripht of',Aay> hio!-imay or blidge rt:iated
lbellitles including, but not limited to,drainage ponds and bridge piers,
3. State()wnership and Acces—s Peralit-1 lie StWe Will reinin a h ,hwa
all interest,and title to its trunk i� -Y
Hounbixuy umiruahwd by WWI under dik Agreement.Nothing in this Agmerrictit WH beouristmed til cm=
an emenient or ober interest in the State's right-of-way ju favor ail thc C ouncil. The Stale intcpds to twep,tric
Access Road open for public use, The State hereby provides the Coun
c.0 with an access penri9t,which is attached
and incorporated Wo this igrBement,at no cost,for access to the Council's property by way of the Access Road
upon the State right-of-way, If modifications are made by the State to TH 95 and/or the Access Read which
prevent the rvasonable access to the Tivatmertt Phm,ton be Ace wl provide the Council with an equivalent
acct:�-vs road.accol-ding.to State ix-licies and rrocedtty-:m
4, Con-sideralion.This Agre-vinent is made for lite manicti benefit of the parties.No cash payment VON be made by
either pany to 11-tv ollier.
5. Auth(irized Repi-csculative-5
Each parf\'s Airthorind Relynematme A respnsibic for administering this Auie,:inaril and is Litt! ii,,�,ik
and receive any notice or demand required or permitted by this Agreement.
SL The Soul Awhori;led RCj)rtjieIItaliVC-.Will !W:
Narne/Title: Beverly Farrahur, PE.NWtro D6,krict Maintenance F,,n:,pricer(or successor)
Address: 1500 W.County Road B2,Roseville,MN 55 113
Telephone: (6S 1)234-7901,
F7mail: Bcverly,17,ffalicr
U. 'Me Comcil'i Au9wdzrd Represemative v011 be:
Nxne.''rifle: L.6-5.a Thornp-soin. Services (or
"'trevet,St. MN 5?M
A&irc�5: J R(-);Nri 1,
Tclephoric.. (651) 02-1131
F:,-Nl a i 1: liSaAhQQWwn@WwwAWwmnms
6. x-4-Aiginnient; Anteridnivirts;W.iivci-;Conlract Con'Wetc
fi.l. ,Ivv nsnenu t\16iher par�-,-tiiay misigyl or lranz4ler aly ngb*or CIO!"gat ioris undcr Agreennient k%irhoul !hc
INK consen: of We when Imny and a=hmn zosyrimon apvernem.vxecuted Wapproved 1y the-same
P0111INS Wh()C.M!C.Laed immi approvea I:IG A;---recine;u?vr ahe' r aucce5sgrs ili officte..
6.2. Anietrohnears. Any amendlHoul Le to Agm-nil-eril Illlj5l beir;writin.g'andwill I-lot he it h.IN
been execoted and approved 11, the sarne rallies, of i-
(ij. jew if n pian y sails weta farce ail pnkdonof HW Ap cei nert.,drat failure does not valve the provision
or the par(ti'�-4pbl to)�It f)-5eq tjell r 1, crli-orct-it,
6.4. ThW QMM"Lcone its all i!zvnn;tint:5 bemween the Weand
Ow Cow&L No o1ber anderm riF,rcgardi ng this Agreeme,11, a used
to bind
eithe l Pally-
-2-
Metropolitan Council No.131080
Mn/DOT Contract No: 0517.5
7. Liability;Worker Compensation Claims
7.1. Each party is responsible for its own acts,omissions and the results thereof to the extent authorized by law
and will not be responsible for the acts and omissions of others and the results thereof. Minnesota Statutes
§3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and other
applicable law govern liability of the Council. If the parties are determined to be participating in a joint
venture,joint undertaking,or cooperative activity,then the parties intend for the liability provisions of
Minnesota Statues§471.59.subd. la.to apply,and this Agreement will not be construed as an agreement by
either party to be responsible for the acts or omissions of the other party.
7.2. Each party is responsible for its own employees for any claims arising under the Workers Compensation
Act.
S. Nondiscrimination
Provisions of Minnesota Statutes§ 181.59 and of any applicable law relating to civil rights and discrimination are
considered part of this Agreement.
9. State Audits
Under Minnesota Statutes § 16C.05,subdivision 5,the State's and the C=ouncil's books,record,documents,and
accounting procedures and practices relevant to this Agreement are subject to examination by each other and the
State:Auditor or legislative Auditor,as appropriate,for a minimum of six years from the end of this Agreement.
10. Government Data Practices
The Council and State must comply with the Minnesota Government Data Practices Act,Minnesota Statutes
Chapter 13,as it applies to all data provided under this Agreement,and as it applies to all data created,collected,
received,stored,used,maintained,or disseminated by either party under this Agreement.The civil remedies of
Minnesota Statutes§13.08 apply to the release of the data referred to in this clause by either the Council or the
State.
11. Coverning Laiv;.lurisdiction;Venue
Minnesota law governs the validity,interpretation and enforcement of this Agreement. Venue for all legal
proceedings arising out of this Agreement,or its breach,must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County,Minnesota.
12. Termination.This Agreement may be terminated by mutual written agreement of the parties.
(The remainder of this page has been intentionally left blank]
-3-
M,,i/D(-Y!- Contract Nlo:
METROPOLITAN COUNCIL DEPARTMENT OF TRANSPORTATION
'I'he uridecfj,sucd certify taint ihe'% futve lowfullY
c,xcctited this contrac,on,'milalf Of NictrOP01itall
Comwil v, required try applicable clmrtei provisions.
10
rc,:�olutions or orditumces. By
01
Date:
By: 1,1h
Pat Boni
Title Retzional-A _mini5lrxor
COMMISSIONER OF AWNUNISTIZA1A YX
Date:
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Title: Date: �t ��rl
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Metropolitan Council No. 131080 10,Dr
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MINNESOTA DEPARTMENT 0,17 TKANSPOR-rx
-S FOR ACCESS(DRIVEWAY)PEf
1;-17-ION
APPIACATIO
ICE USE ONI
ATI'40it"D EXHIRITA, 1.0—II THU'Vk WGIlliq Y
FL111101%'L
Tl LE11110INF" ADDHI SS iStreff.(At,Slilfe-'610
PROPERII O`*VNtR I '. I
LOCATiON Of'11RO114 At'VVORK 'I'lCIN OR LANDMARK
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lit Qjk Vjrli�114?1�Jitn 1t'J!JPUVIL'irk �Jlia f.21501 Tivrih.11 Kiri�.111.wl U,iv
WILL THIS ACCESS HE WTI IIIN TRIBAL LANDS? Q Yes XNv It YES-W11101 O!�i
ZONING FOR
PURPOSE OF DRIVEWAY REOLit"SIED 2PROPER TV IS IN
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teed F' Pub +151itiltiOnal
F ntrilncc El E-1 vrom'.�W Pi sf!ou- VNIRANCE
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X co"Imercull i sw I WII)TIJ
NUMBER OF PRESE'NiT
1--IS-4W71-1,JDING TO BE CONS-FRUCI-ED A,BUILDING BE
E]-ri:mpo(A�.y DRIVEWA iS TO PROPER71Y
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I OVATION OF PRF%'IOl"S DRIVEWAY(S) FX.-WT LOCATION CMF'REPLACUMENTPRIVFWAY(S)
a in rvovcei north wilt,arc onstl,',Mon--S,Mtv 3,150 North of King Plant Drive Sm
Fxh;hit A;o.-hivtiui ur'rrzwmcvt Piall Acccss R03d
LEGAL,DESCRIPTION OFPROPERTY
WORKTOISTAR TON OR AFTER r WORK
T6 BE COMPLETED BY
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mromycompleted h- St.CF`Oi%00a�:n�c ""�St ln.'o I by MT
APPLICANT'S ACCEPTANCE
The undersigned applicant hereby agrees to comply with applicable statutes and rules pertaining to this permit
NAME KQ LE EMA1LA$DXM
4
0A arz in
DATE &.40. tot SIGNATURE -A
Do NOT WRITE BELOW THIS LINE A
rlji.)RjZ.A rK.Vcs OF 31CRIsiff
In consideration or the applivimV, to comply in all respects with the applicable laws and rules pertaining to this permiti permission is hereby granted for
the seen.Hind-.1,4leNL disvil in thr jigil c application.N.4d)OT and.,,ipplivint arealw parties to,a Maintenance Agreement&Aceess.Permit,MnDOT Contract Nm
05175. vi hich i,invitr1wrated by reference.
2')�j Authori�MnDOTSignahm Date ofAuthorized Signature
Dal..All%Vo4-"Co kh! 13", 1H."POSITTYPE
DISTRIBUVION ( M 113'1( 1`f lilOt iltli'AI}fil'c I
Cb,%k ii
Applicwt Ccrt Ftd
Subarea Supmucii D'O'Popwia 9.1kViNvc Money Order#_--hg&
jvjpvau so 1h,ret.,rwd ojam 'N
when rise wirork kv conylifeled stim.v be rqnsroftl
17fixrE%%QRh OJIMPIXI LD Ai,-k�aJ3 N1111Y.Y1 tl�I-"!
V1INNESOTA DEPARTMENT OF TRANSPORTATION
C.S. _ - , ._ PARCELNO.
COUNTY OF WASNilVG"TON JOB NO. A;. .'
TITLE OPINION
11wreby certify to the State of Minnesota that I have exanihwd the title to the real estate herein described as shown by the
records in the off fee of the County Recorder.Registrar ori County Auditor and County Treasurer,and as shown by said
records the title to the following described titer:
Parcel 1:
That pan of Lot Five(5)of Section Thirty-four(34)in Township rhhtt%(30)Nonh,of Range Twenty(20)West of the Fourth Meridian,lying
Casterly of the Masterly line of the right of way ofthe Chicago.milwzani.ee and St.Paul Railway Company(now abandoned);described as
follows,to-wit:
Commencing at a point on the North line of said Govemmtcs 1.ut 3 where the same is intersected by the Easterly lint o€said Railway
right pt'way:thence East along the North lite of Ciovernmcm Lat 5 a distance of 200 feet;theme South at right angles to the North lime of
said Government Lot 5 a distance of 100 feet to the point of beginning ofthe tract to be described:thence East along a line parallel to and I W
feet South oftbc North line of Government Lot 5 a distance of 1-8.8 fret:thence South on a line drawn at right angles to the North lien of
Government Lot 5 a distance of 676.5 feet to the point of intern-ttion w ith a line drawn perpendicular to the Fasterty lane of said Railway
right of way:thence Southw csterly aking said perpendicular line.t distance of"6 feet more or less to a point on the Easterly line ofsaid right of
way:thence Northwesterly along the F.asterty right of way a distance -1 392.9 feet more or less to the point ofinterseaion with a line drawn at
right angles to the North line of Government l.ot 5 and passing throu l-the patint of beginning;thence worth along said last described line a
distance of 335.31 feet more or less to the point of beginning:and
All that part of Government Lot S.Section 34.Township 30 North.Raikgc Sat.h ing between the right of way ofthe Chicago,St.Paul,
Minneapolis and O rnaha Railway Company and the ri;bl of wa,of the Chiearo.Milwaukee,St.Paul Railway Company,and a line drawn
parallel to and Seven Hundred(700)feet South orthe North line of said Govemmcnt tit Five(5);and
A strip of land One Hundred(100)feet in width over and across Government Lot 5,Section 34.Township 30 North Range 20 West,being the
same property heretoknc conveyed by Isaac Staples and Olivia Staplk s.husband and wife,to the Chicago.Milwaukee&St.Pau(Ryl Co.by
Warranty Deed dated August 7.1554 and recorded September J. 1881 in Book 15 of Deeds page 39:
EXCEPT
That part deeded to the State of Minnesota by deed filed of record on tanuan 15,1942 as Documentt No 652014 described as follows:
That part of Government Lot S.Section 24.Township 30 North hange 20 West.Washington County.Minnesota.described as follows:
Commencing at a point on the north line of said Government t Lot 5 where the same is intersected by tine easterly line ofthe rigbt-of-way ofthe
Chicago.Milwaukee and St.Paul Railway Company(now abandoned).thence East along said norOt line a distance of 200 feet;thence Sornh
at right angles to said north line a distance of 100 fret:thence Fast al.na a line parallel with and 100 feet South of said mirth line a distance of
148.3 feet to the point of beginning:theme continuing East along the Lot described line a distance*1`30.0 feet;thence South on a line drama
at richt angles to said north line a distance of 6'16.8 feet to a point of rmersecuon with a lime drawn petpEndicular to the rasterly line of said
Railway right of way:thence southwesterly along said perpendicular ine a distance of 6 feat,more or less.to a point on the easterly line of
said right of way;thence continuing southwesterly along the last der rd-&-d line a distance of 100 feet to a point on the westerly line of said
tight mf+tay.thence northwesterly along the wvstcrly line of said rig-l•i of way a distance of 10.0 tett;thence northeasteriy along a line drawn
perpendicular to said right of way a distance of 76.6 feet.more or to, it)the point of intersec ion with aline drawn at tight angles to said
north line and passing through the point of beginning;thence rnmh a+• _the last described lima distance of 682.6 feet,.more or less.to the
point of beginning.
Parcel 11:
All That part ofCovemment Lot Five(5).Section Thirty-four(34).-1uwnship Thirty(30),Range Twenty(20)described as follows:
Beginning at a point on the North line of said Government Lot 1'ive is i%hers:the same is intersected by the Easterly line ofthe right of way
of the Chicago.Milwaukee.St.Paul and Pacific hallway Co.(n,+r vacated)_thence East along the North line of said Government Lot Five(5) r
for a distance of Twp Hundred(200)feet;theme South at right unglr<to the North line of said Government Lot Five(5)to the Easterly line of
the right of way of said railroad(oto%vacated),thence Northwesterly along the said Easterly lire ofthe right of way of said Railroad(tow
vacated)Five Hundred Tweniy-eight(528)feet°more or less,to the in>int of beginning.containing I.)i acres Wrote or less:also beginning at a
point on the),forth iine of said Government Lot Five(5)which is T%o I lundted(200)feet Fast from the intauction ofthe North line of said
Government Lot Five(5)with the Easterly lime ofthe tight of wary of..tid Railroad(now vacated),thence South at right angles to the North
line ofsaid Government Lot Five(5)fora distance of Onc Hundred-1 no)feet:thence Fast an a pine parallel to the North litre of said
Government Lot Five(5)to the Westerly Shore of Lakes St.Cn,i,_themee Northwesterly along the sham of said Lake St.Croix to the North
line of said Government Lot 5:theme West along the North litx of mid(.iovernment Lot 5 to the point of beginning,containing 0.86 acres.
more or less.
i
Gov't Lot 5 _ of section 34 Township _00Nonh..Range 20 Washington County,
jis at the date ofthis certificate in the R iknrirr ttant:t l:c :ho a t ifthe title is registered,nk,f>:ria:c�cr:.-fic ate nrnnlz«r.)
7REGISTERED LAND TCIRREIS CERTIFICXTE NO.
Book and Page
A::wtv Date+if Document and/or Name of Spouse or
-Name_ of Interest &Reeoidit&Dntc Document No. if gurgle,so state
Metropolitan Waste Control IFS Il: fxrii t s)71 A-356275
Commission#lea Metropolitan
Sewer Board
During the wast the years thr title Its said tract was in the following persons,Ndifferent from above:
Book and Page
Nature Dull:of Document and/or Name of SptDmw or
Name of Interest &Recordina bate Document No. if Singk,so state
City of Oak Park Heights
14168 Oak Park Blvd N.•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574
Memorandum
To: Eric Johnson,Administrator
Cc: Mayor and Council
From: Andrew Kegley, Public Works Director
Date: 05/23/19
Re: Drinking Fountain Installation-0PCP and Swager Parks
The Park Commission at their Monday May 20, 2019 meeting moved to request staff continue
in the process of securing and installing drinking fountains at Oak Park Crossing Park and
Swager Park.Since neither park has immediate access to the City's water source,there are at
least two challenges with this project.The first is securing an easement to install a water
service at Oak Park Crossing Park. Second,the quoted cost to complete the work is steep.
In its essence,the RFQ requests the contractor complete all work necessary to provide fully
functional drinking fountains in both parks and repair all excavation and appurtenances
damage. The City received only one returned quote from Miller Excavating; it proposes to
complete the work in accordance with the RFQ for the following cost estimates:
Install a drinking fountain at Swager: $19,970.20
Install a drinking fountain at Oak Park Crossing Park: $29,906.45
Total to install both $49,876.65
Given the steep cost estimate to complete the work, and the Park Commissions desire to
have the water services and drinking fountains installed,Staff is seeking guidance from the
Mayor and Council.
Drinking fountains are usually secured to or very near sheltered buildings that have an
existing designated water source. Since the proposed drinking fountains will be standalone
structures in areas that have no existing water source, excavating and tapping into the City's
water main is an unavoidable cost. However,staff can pursue options to potentially lower the
overall cost of this project.
Since the fountains will have to be winterized each year,there is no need to bury the water
service line to the typical eight (8)foot bury depth.After the water service and appropriate
valves are installed to grade, City staff can seek a landscaping contractor that uses a vibratory
plow to cut the earth and pull a plastic potable water line to the drinking fountain site.This is
a common method for installing irrigation piping without creating large trenches.
Staff would purchase the fountains directly from the local vendor, pour the concrete slabs
and install the drinking fountains using in house resources. Funding would be the Councils
discretion, but the dollars set aside by Xcel Energy to restore the fly ash site could fund the
work to install the water service and purchase the requested drinking fountain at Oak Park
Crossing Park.A small contingency may be required for a licensed plumber, but that cost
could be covered from the parks operational budget.
Since the initial RFQ requested a lump sum quote to complete the full project,the cost to
excavate and tap the water main is not isolated.A responsible next step would be to seek
quotes to simply excavate,tap the water main and bring the water line to grade. Based on
past excavations,the cost may be between $5,000-$10,000 per site. Quotes will also be
sought from landscape contractors to "pull" a potable water service line to the fountain site.
The quoted figure seems high to add an amenity that may or may not be heavily utilized. If it
pleases the Council, staff could look into alternative and potentially cost saving methods to
accomplish this project and compare costs. In any case, staff is seeking guidance from Council
on how to proceed.
2
SWAGER AND OAK PARK CROSSING PARKS DRINKING FOUNTAIN
QUOTID SUBMISSION FORM
Contractor
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Name of Contact
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Phone — —
e-mail
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The Contractor shall include and provide the furnishing of all materials,equipment, labor,fasteners,
permits, insurances, etc., to provide a complete and finished project following applicable industry
best practices and standards. It is the Contractors responsibility to secure all necessary
measurements prior to submitting a quote.
Submit your quote for each project below.NOTE. THE CITY MAY SELECT ALL OPTIONS OR ANY
OPTION SEPARATELY WITHOUT PENALTY.
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SWAGER PARK DRINKING FOUNTAIN I!
OAK PARK CROSSING PARK DRINKING FOUNTAIN $ I L
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Signature Date
City of Oak Park Heights
14168 Oak Park Blvd N.*Oak Park Heights,MN 55082•Phone(651)4394439•I ax4574
Memorandum
To: Eric Johnson,Administrator
Cc: Paris Commission
Front Andrew Kegley, Public Works Director
Date: 05115/2019
Re: Drinking Fountain Installation
The City only received one returned quote to install water service lines and drinking fountains
in Swager Park and Oak Park Crossing Park.Two other parties gave notice that they were not
interested in the work do to other commitments, and a third local contractor has met staff on
both sites to better understand the scope of the project, but has not yet submitted a quote.
His work load is extensive and schedule is tight due to the wet spring.
Miller Excavating proposes the following:
Install a drinking fountain at Swager: $19,970.20
Install a drinking fountain at Oak Park Crossing Park: S29,906AS
Total to install both $49,876.65
Note:There is a sixty(60)day lead time on the drinking fountains from the manufacturer.
Chuck Donkers of Xcel Energy did indicate that installing a water line as shown on the
attached map should not be a problem as there is ample land cover over the cap in the
proposed area. If the City Council approves the project,The City would need to secure an
easement for the water line from Barbatsis Property LLC this is Phil's Terra Hideaway, before
work could begin. Installing the drinking fountain at Swager does not have this challenge;
after Council approval,the contractor could start upon a notice to proceed from the City.
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City of Oak Park Heights
14168 Oak Park Blvd N.•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574
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Memorandum
To: Eric Johnson,Administrator
Cc: Park Commission
F. Andrew Kegley, Public Works Director
Date: 04/12/2019
Re: Oak Park Crossing Park Drinking Fountain Installation
Attached is the request for quotes to install water service lines and drinking fountains at
Swager and Oak Park Crossing Parks. I'll give contractors a couple weeks to assess the
request and provide a quote,then the estimated costs will be provided to the Park Commission.
Attached is the request for quotes to install water service lines and drinking fountains at
Swager and Oak Park Crossing Parks. We must allow the contractors a couple of weeks to
assess the request and provide a quote,then I'll provide the Park commission with the
estimated cost to install water services and drinking fountains at the two parks.
Because the city does not own the property at the Oak Park Crossing Park site there will be
some challenges to installing a water service and a drinking fountain.
/ 1. The first challenge will be obtaining permission from Xcel Energy and the MPCA to do
the work.Recall the sight was previously a fly ash disposal site and has synthetic water
(J barrier caps buried below roughly two to nine feet of soil. The caps cannot be
disturbed.
2. If permission is granted the city will need to obtain an easement for the water service
pipe from Phil's Terra Hideaway.
3. I'm anticipating the quote to tap the city's water main and install approximately 500 feet
of one inch copper pipe will be costly, especially since the contractor will be digging
above and within close proximity to the synthetic cap.
Challenges aside,we'll wait to see what the contractors come back with.
___ --
Request for Quotes
Water Latera nstallation
Summary&Project Scope:
The City of Oak Park Heights is accepting proposals/quotes to install water services and a fully
functional drinking fountain at Swager Park(14290 58th St. N)and Oak Park Crossing Park(15055
60th Street N).The project will include excavation to install a 1"water service lateral and all required
valves, installation of a concrete pad and installation and plumbing of a selected drinking fountain.
Please return quotes to Andy Kegley, Public Works Director no later than May 8,201912:00 PM.
SWAGER PARK DRINKING FOUNTAIN—14290 58TH Street N
1. Wet tap into the City's six(6) inch water main for a 1"water service line.Add a curb stop
valve on park property approximately 20-30 feet from the corporation. The water main is
buried approximately 7.5 feet below grade.
2. Extend a 1"copper or 1"HDPE(w/tracer wire)water service lateral approximately 40 feet
south near the covered picnic area maintaining a depth of at least 7.5 feet.
3. Terminate the copper pipe to the surface with ample spare pipe to install a drinking
fountain fixture. Install valves such that the entire water line can be turned off and drained
by operating said valves. Note that this will require the installation of a trench/French drain.
Proper gravel/sand material will be required to allow for drainage.
4. Build a 4'x 4'x 4"concrete slab at the water service terminus. The water service pipe
should be sleeved around the concrete base. The top of the concrete slab must be at the
current grade—level with the ground.
5. The selected drinking fountain is from Most Dependable Fountains, Inc.The selected
fountain is model 410SMSSFR+carver w/hook-ups. The City also selects the option to
have the recessed hose bib w/locking cover and a pet fountain. Information related to the
selected drinking fountain is attached hereto.Affix the selected drinking fountain securely
to the base and attach the necessary plumbing for a fully functional drinking fountain.
6. The water main is under 58th Street N. The asphalt must be saw cut the entire width of the
excavation on all sides of the excavation. The street base and asphalt surface must be
replaced/patched to like or better condition.
7. All landscaping must be repaired to like or better condition. The contractor is responsible to
replace/repair all appurtenances necessarily removed for the completion of the project.
OAK PARK CROSSING PARK DRINKING FOUNTAIN—15055 60th Street N
8. Wet tap into the City's six(6)inch water main for a I"water service line.Add a curb stop
valve near the corporation.The water main is buried approximately 7.5 feet below grade.
9. Extend a 1"copper water service lateral approximately 490 feet south to the covered picnic
area maintaining a depth of at least 7.5 feet. NOTE: Required excavation is at a former
Xcel Energy fly ash landfill.The service lateral will be above a 1989 Clay cap,which is
understood to be approximately X feet below the current grade and a 1992 Synthetic cap
which is understood to be X feet below the current grade.THESE CAPS MUST NOT BE
DISTURBED!
10. Terminate the copper pipe to the surface with ample spare pipe to install a drinking
fountain fixture. Install valves such that the entire water line can be turned off and drained
by operating said valves. Note that this is essentially creating a trench/French drain.
Proper gravel/sand material will be required to allow for drainage.
11. Build a 4'x 4'x 4"concrete slab at the water service terminus.The water service pipe
should be sleeved around the concrete base. The top of the concrete slab must be at the
current grade—level with the ground.
12. The selected drinking fountain is from Most Dependable Fountains, Inc.The selected
fountain is model 410SMSSFR+carrier w/hook-ups.The City also selects the option to
have the recessed hose bib w/locking cover. Information related to the selected drinking
fountain is attached hereto.Affix the selected drinking fountain securely to the base and
attach the necessary plumbing for a fully functional drinking fountain.
13. The water main is under an approximate eight(8)foot wide asphalt trail. The asphalt must
be saw cut the entire width of the trail on all sides of the excavation. The trail base and
asphalt surface must be replaced to like or better condition.
14. All landscaping must be repaired to like or better condition. The contractor is responsible to
replace all appurtenances necessarily removed for the completion of the project.
15. Direct inquires to Oak Park Heights Public Works Director Andy Kegley at(651)-439-4439
akegley(dcityofoakparkheights.com
16. Maintaining a safe work zone and safe access to the parkiplayground equipment is the
Contractor's responsibility. The Contractor is responsible to restore/fill in the utility trench
before leaving the site.
17. The Contractor shall include and provide and/or secure the furnishing of all materials,
equipment, labor, permits, insurances,etc., to provide a complete and finished project
accomplish all elements of the Project Scope.
18. Full Payment will be made once the City provides written final acceptance and full Lien
Waivers are provided. No partial or progress payments will be made.Written final
acceptance shall be supplied upon City inspection of site and utilities and when written
confirmation (including"tipping"or disposal tickets and well closure)that all materials have
been properly disposed of has been supplied to the City by the Contractor.
19. Contractor must be a licensed and insured Minnesota Contractor.Verification will be
required should your firm be awarded the project.
20. The Contractor warrants to the City that they are competent and capable to perform this
this work.
21. Contractor must complete the Project in not less than 30 calendar days from proiecf
acceptance/award and notice to proceed by the City. The project acceptance date will
be defined by the City providing the contractor a signed and notarized copy of this
document and a Final Agreement.Your quote, if accepted, is a binding legal document
that you will complete the Project in the specified timeframe and with stated conditions.
22. The City may deduct 5 percent from amounts due for each day project is not substantially
complete beyond the date/day timeline.Additional penalties may apply.
23. The City reserves the right to reject any and all submissions received for this project and
for any reason. The City is not responsible for any costs associated with preparing a
bid/quote submission to the City or for non-award.
24. The contractor's quote shall be valid for 120 calendar days from date of submission to the
City. The City may make the award within such 120 days and which then commences the
completion requirement.
25. A final agreement(also incorporating these Conditions)between the City and Contractor
shall be required prior to any work commencing. This agreement will include a full
indemnification of the City should there be any loss incurred by the Contractor as it relates
to this project.The City shall not execute or sign any agreements drafted or provided by
the Contractor.
26. The City is not responsible for the health,safety and welfare for Contractors staff and/or
sub-contractors. Follow all best site management practices. The Contractor shall secure,
pay for and attain all required permits and inspections if necessary.
27. Any changes to the Scope, Bid or elements of this Project must first be made and agreed
upon in writing between the City and the Contractor.
28. Contractor is fully responsible for collateral damages to the worksite including damages
cause by Contractor's staff or their sub-contractors.
29. Any necessary traffic Control and GOPHER-STATE- 1 calls are the responsibility of the
Contractor.
30. Failure to complete the Project in a timely and in the required fashion will result in the City
withholding costs from the Contractor and shall be$500/per day. Do not provide a quote
unless you know you can perform the work in a timely fashion.
31. All work—including materials and workmanship shall have a two-year warranty period from
the Contractor to the City;such timelines shall start upon the date of final acceptance and
payment by the City.
32. It is the Contractor's responsibility to ensure that all debris and items removed from the
property are disposed of properly according to State and Federal law and at the
contractor's expense.
33. See Additional Notice to Contractors-Below
ADDITIONAL NOTICE TO CONTRACTORS
• The City is not responsible for costs incurred by anyone responding to this Request for Bids/quote.
• Upon submission,all bidslquote become the property of the City.
• Any additional worts requested by the City must be performed by the Contractor and unless otherwise agreed upon
in writing,will be billed on a reasonable time and materials basis consistent with current market conditions.
• The City expressly reserves the right to amend or withdraw this Request for Bids/quotes at any time and to reject
any or all bidslquotes for any reason.
The City is not bound to accept the lowest cost bid/quote,and will only work with qualified contractors,subject to
objective verification.
• Bidders/contractors are held legally responsible for their bidslquotes and related budgets and fees.
• Bidders/contractors are not to collude with other Bidders/contractors and competitors or take any other action
which will restrict competition.Evidence of such activity will result in rejection of the bid/quote.
• The City reserves the right to request any additional information at any stage of the request for bids/quotes process.
Compliance shall be at Bidder's/contractor's expense.
• The City will make payment for any contracted work at the completion and final acceptance of the project.
■ All bidderstcontractors must be a licensed Minnesota Contractor.Verification will be required should your firm be
awarded the project.
• Your bidlquote is a binding legal document that you will complete the project in the specified timeframe and with
stated conditions.
• The City reserves the right to reject any and all submissions received for this project and for any reason.The City
is not responsible for any costs or liabilities associated with preparing a bid submissioniquote to the City or for
non-award.
• The successful bidder/contractor must be a"responsible contractor.'The term"responsible contractor"means a
contractor as defined in Minnesota Statutes Section 16C.285,subdivision 3.Any prime contractor,subcontractor,
or motor carrier that does not meet the minimum criteria or fails to comply with the verification requirements is not
a responsible contractor and is not eligible to be awarded a construction contract for the project or to perform work
on the project.A prime contractor,subcontractor,or motor carrier that makes a false statement under oath verifying
compliance with the minimum criteria will be ineligible to be awarded a construction contract on the project and
the submission of a false statement may result in termination of a contract awarded to a prime contractor,
subcontractor,or motor carrier that submits the false statement.A prime contractor shall include in its verification
of compliance a list of all of its first-tier subcontractors that it intends to retain for work on the project. Before
execution of a construction contract, a prime contractor shall submit a supplemental verification under oath
confirming that all subcontractors and motor carriers that the prime contractor intends to use to perform project
work have verified to the prime contractor,through a signed statement under oath by an owner or officer,that they
meet the minimum criteria for a responsible contractor.
�.mm
SWAGER AND OAK PARK CROSSING PARKS DRINKING FOUNTAIN
QUOTE SUBMISSION FORM
Contractor
Name of Contact
Phone
e-mail
The Contractor shall include and provide the furnishing of all materials,equipment, labor,fasteners,
permits, insurances, etc., to provide a complete and finished project following applicable industry
best practices and standards. It is the Contractors responsibility to secure all necessary
measurements prior to submitting a quote.
Submit your quote for each project below. NOTE THE CITY MAY SELECT ALL OPTIONS OR ANY
OPTION SEPARATELY WITHOUT PENALTY.
SWAGER PARK DRINKING FOUNTAIN $
OAK PARK CROSSING PARK DRINKING FOUNTAIN $
Signature Date