Loading...
HomeMy WebLinkAbout2008-08-12 CC Meeting Packet EnclosureMeeting Date Au ust 1 2111' 2008 Time Required: 5 Minutes Oal( Park Heights Request for Council Action EN o Agenda Item Title: Xcel Energy -- Amended Conditional Use Permit --- Moelter Fly Ash Site ique:t . fQi Mditional Time — Timeline Extension 120 Days { Agenda Placement New Business i i fir r Originating .De artment /Re uest ` x;1•'6 J &l nson City Administrator / /t r f Action Requested Discussion, Possible Action 3 S ' J Background /Justification (Please thhdieate if any previous action has been taken or if other public bodies have advised): Requester's Signature .. Xcel Energy has requested a timeline extension to the City's review of their Fly -ash site proposal, ( now clarified to Dec 31 2008 ) . They have requested this timeline extension to allow additional time to consider sanitary /utility impacts and improvements as well as to more effectively engage and respond to issues raised at the July 31 community meeting, ( ENCLOSURE #1) . Please see the enclosed letter from Mr. Chuck honkers from Xcel Energy citing reasoning for such timeline extension ) Scott Richards has prepared a short analysis of the current timelines status which afford the City through October 2 2, 2008 — ( ENCLOSURE #2 ) ; meaning the City Council should take action on the request not later than the first City Council meeting in October ( the 14 ) , In essence, if the City were to grant the full timeline extension, the City's final decision would not be needed until Dec 31 2008. At this time, staff has been provided `Summary of Comments and Questions' ( ENCLOSURE #3 ) from Xcel Energy hosted community meeting that lists the expressed concerns from the community as well as how Xcel would offer to correct these. At this time City Engineer Dennis Pastier has prepared a short analysis ( ENCLOSURE #4 ) regarding utility infrastructure and is recommending a reroute of sanitary utilities ( option 1) . Recommendation: Staff at this time does not have an objection to extending the timelines as requested by Xcel Energy as there may be items stemming from the community meeting that may not able to be effectively considered under the current timelines. However, the current timelines do appear to be adequate to fully review and finalize recommendations for utility infrastructure and possible park improvements. The Council may also consider a mid -point between Oct 22" and Dec 31 . Page 31 of 44 Xc: IEnergy s ° August 1, 2008 Eric A. Johnson City Administrator 14168 Oak Park Bind N. P.O. Box 2007 Oak Park Heights, MN 55082 Re: Xcel Energy's King Ash Disposal Facility Request for Revised Conditional Use Permit Dear Mr Johnson: Xcel Energy requests a 120 day extension on the city's decision to issue a revised CUP for the subject facility. Xcel Energy feels the time is necessary to properly address the sewer line reroute and solid waste permit issues stemming from the sewer line re- route. The additional time is also needed to evaluate, develop and implement responses to the issues raised at the 7/31/08 public meeting XceI Energy hosted. If you have any questions please call my cell phone, (612) 518 -6081. Sincerely Chuck Deers Project Manager ES record Center King Plant File 414 Nieollet Mall Minneapolis, Minnesota 65401 -1993 S :' _ Q€L'I / 1 (A(L1 kC to 04 foog Page 32 of 44 Eric Johnson From: Donkers, Charles A [ charies .a.donkers @xceienergy.com Sent: Friday, August 08, 2008 3:01 PM To: Eric Johnson Subject: RE: Chuck Donkers - Info needed Eric - it's a nice summer's day and everyone is out of the office - including me -1 cannot get the below letter printed on Xcel letterhead and PDFed to you today. August 8, 2008 Eric A. Johnson City Administrator 14168 Oak Park Blvd N. Oak Park Heights Re: Xcei Energy's King Ash Disposal Facility Request For Revised Conditional Use Permit Dear Mr. Johnson: This letter is meant to clarify 811/08 ie r� X.cel , n niea nt to r � �� ��`�� reque a deferment on the ft ' action until the end of this Saar, ecern r � . i cel' Energy needs this additional tine toroerl addre$heeer line re -route and solid waste permit also needed to i ue temmin from the a rer lira re cute} the additiona tine evaluate, develop, and implement re pon + to the issues raised at the 7/31/08 public meeting Xcel Energy hosted. if you have any •Aques - Oleaae call my cell phone, (612) 518-6081. Sincerely 8/8/2008 Page 33 of 44 Chuck Donkers Project Manager. cc ES Record Ctr King Plant Fite From: Eric Johnson [mailto:eajohnson@cityofoakparkheights.com] Sent: Friday, August 08, 2008 1:38 PM To: Donkers, Charles A Cc: Knutson, Darrell G Subject: RE: Chuck Donkers - Info needed Chuck, I am in receipt of your request for the 120 extension, Following the time lines currently established, your 120 extension would be added on to the tail end of the current timeline. Thus, the current timeline ends on Oct 22, 2008, your request this would carry it through to mid Feb 2009. Is this your intent? Please confirm. Thanks Eric From: Donkers, Charles A [mailto:charles.a.donkers©xcelenergyscom] Sent: Friday, August 08, 2008 10:00 AM To Eric Johnson Cc: Knutson, Darrell G Subject: RE: Chuck Donkers - Info needed Eric the letters went out yesterday morning. Attached is a copy of the meeting minutes and also a letter we have sent to the residents. 8/8/2008 Page 34 of 44 MEMORANDUM RE: NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden \ /alley, MN 55422 Telephone; 763231 ,2555 Facsimile: 763.231 .2561 plan ners(ci acjJla nning.com TO: Eric Johnson FROM: Scott Richards DATE: August 6, 2008 FILE NO: 798.02 — 08.06 E Y\ : )c �., ? L.�� - Oak Park Heights — Revisions to MPCA Permit and Amended Conditional Use Permit for Expansion of the A.S. King Ash Disposal Facility As you are aware, xcel Energy submitted a request for a 120 day extension of the development timeline for the amended conditional use permit for expansions to the A.S. King Ash Disposal Facility. The Planning Commission is currently in the process of considering the request and the public hearing for the conditional use permit remains open. The application for the conditional use permit was received on June 6, 2008 and deemed complete when the additional materials, as requested by the City, were submitted by Xcel on June 25, 2008. On June 19, 2008, a letter was sent to Manuel Castillo of xcel increasing the 60 day review period of the City to 120 days. As a result, the pertinent development timeline dates are as follows: June 6, 2008: Application Submitted June 19, 2008: Letter Sent to xcel Extending Timeline to 120 Days June 25, 2008: Application Deemed Complete October 22, 2008: End of 120 Day Development Timeline The City has until October 22, 2008 to make a final decision on the conditional use permit for xcel Energy. The letter received from xcel requests to extend the timeline an additional 120 days from October 22, 2008. The City Council will consider this request from Xcel at their meeting on August 12, 2008. The City Council can determine whether to make a decision on the conditional use permit by October 22, 2008, or accept the additional extension time offered by Xcel. Page 35 of 44 2 August 7, 2008 Eric A. Johnson City Administrator 14168 Oak Park Blvd N. P.O. Box 2007 Oak Park Heights, MN 55082 Re: Xcel Energy's King Ash Disposal Facility King ADS' Vertical Expansion Public Meeting summary Dear Mr Johnson: ( . ., 1 .. 4, - ) As requested, please find enclosed a summary of the comments generated at the public meeting Xcel Energy hosted last Thursday, 7/31/08. The meeting objective was to identify and clarify neighborhood concerns; we feel the meeting was successful in this regard. We are currently developing 1 implementir g an action plan designed to address the issues identified. If you have any questions please call my cell phone, (612) 518 -6081. Sincerely Chuck Donkers Project Manager ES Record Center King Plant File Page 36 of 44 Attendees: Community Members Jerry Fox, Judy and Chuck Dougherty, Dan Delander, Tina Kindschy, Kim Graffunder, Pam Patrick, Andy and Diane Olson, Ken Neumann, Jerry Langness, Gary Hudson, Mary McComber, Angela Stevens, Brian and Hari Jones XceI Energy Project Team Chuck Donkers, Manny Castillo, Torn Smith, Terry Coss, John Wertish, Scott Thomas, Darrell Knutson, John McCain Summery Summary of Comments and Questions Community Meeting Sponsored by XceI Energy Regarding Proposed Vertical Expansion of Moelter Landfill Cover Park, Oak Park Heights July 31, 2008 Comments and questions from the community attendees fail into the following general categories: • Shape, appearance, elevations, volume, and life of the expansion; future expansions • Contingency plans by Xcel Energy if expansion is not approved +� Containment of ash and runoff • Fugitive dust and dust control methods (wind erosion from landfill and tracking /blowing from trucks on the road) • Oversight /monitoring of contractors and operations ▪ End use of site Page 37 of 44 August 6, 2008 To Residents and Facility Neighbors, On July 31, 2008, )(eel Energy hosted a public meeting to share information about their existing landfill located in Oak Park Heights, MN. 1 wanted to let you know our initial response to your comments and will follow -up with an up-date in a few weeks. 1) As suggested at the meeting, we will install remote cameras at the landfill. The cameras will allow us to audit facility operations and identify specific environmental conditions, which lead to excessive fugitive dust. Random auditing of security camera video will also be perf orned to ensure trucks are covered when arriving and leaving as specified in our contract with the hauler. 2) We recently improved our inspections of the roadway for fugitive dust. Our inspections now include periodically walking portions of the road to determined when sweeping is required, and inspecting truck under carriages for residual ash, which may subsequently fall off. 3) We have requested our trucking contractor to make equipment modifications to limit the amount of ash coming in contact with the trucks' under carriage. 4) We will be establishing a phone number for you to call to report problems or concerns, such as excessive dust or material on the roadway, if you call, please identify the specific date and time the problem was observed to enable us to better investigate and identify the cause. 5) We have requested a 120-day extension regarding the city's Conditional Use Permit decision. This time will be used to further evaluate and address public concerns. These are our initial steps, Our preference is to resolve the root cause of the problem, We are developing additional measures that may be implemented depending upon inspection results. If you have questions please call me at 612-330-6082 (office) or 612-518-6081 (cell). Sincerely, Chuck Donkers, Project Manager Page 38 of 44 1 CONSTRUCTION COST + 25% ENGINEERING & PLANNING - Option 1 l $333,200.00 $410,500.00 Part 1 – Gravity Sewer $153,100,00 _.. Part 2 - Force Main /Lift Station $1 80,100.00 _... Option 2 $504,500,00 $255,000,00 $8,445,40 • $743,175.00 $318,750. $ •0,550,O0 Option 3 _ � Option 1 01 e icti )1 p(t-- 1'1 6( 1 40 To: Dennis Postler Project: Xcel Energy Fly Ash Site date; 07.22 2008 From: Kim Hayden Dent: City of Oak Park Heights We have reviewed several options for the existing trunk sanitary sewer under the Xcel Energy Fly Ash Site. This memo provides details on the various options and their related costs. A summary of construction costs for review is as follows: Sewer 0 tions and Estimated Costs )C.„ Option 1 includes the installation of gravity sanitary sewer around the north side of the existing fly ash pit and force main from the south. Construction would include a 15 hp lift station to pump flows from the south half of the City. Existing sanitary sewer and structures in the fly ash pit would be abandoned. This option would provide the City with a new reliable trunk sewer line, but would also add the maintenance of a lift station. Preliminary layout of this option can be seen in Figure 1 (attached). f 1 rM Memorandum �',� Bonestroo Re: Sanitary Sewer Options File No: 000055-08000.1 v6rww.bonestroo.com Option 2 is for tunneling a new sewer line through the fly ash pit parallel to the existing pipe. The advantage would be that a casing pipe would be installed around the carrier pipe, allowing for easier repairs in the future if need be, The disadvantages are that jacking pits would be installed at each end of the tunneling, and possibly interim manhole locations, which would disturb a large area of the existing fill and lining of the fly ash pit. Also, means and methods of tunneling through the sediniented fly ash would need to be explored further. Option 3 includes costs for installation of a cured --in -place pipe lining in the existing trunk sewer lines. CIPP lining is designed to act as stand -alone pipe. Lining the sewer does not necessarily provide additional strength, but if the existing RCP sewer were to fail, the pipe would gain the strength of the underlying CIPP, Pipe lining also slightly decreases the capacity of the pipe, but CIPP lining would provide for a smoother flow than the existing RCP, Because CIPP lining is typically used for pipe repair and rehabilitation, more research would be necessary to determine the exact effect of lining a pipe that is currently in good condition if this option was chosen. 2335 Highway 36 W Si. Paul, MN 55113 Tel 651-636-4600 Fax 551 - 636.1311 Page 39 of 44 The City also has the option of doing nothing at this point. Some of the existing pipe has had 40 to 70 feet of fill on it for almost twenty years. From soil borings taken by Braun Intertec in 1 984, the fly ash pit has limestone bedrock under the fill so long terra settlement is not likely to occur. If the City chooses not to proceed with an alternate sewer plan at this time, televising and inspection of the existing sanitary and storm sewer should be completed to document the existing conditions. Costs for this are shown above under Option 4. Additionally, escrow money should be provided to the City by Xcel to cover the cost of the potential future sewer installation. Existing trunk storm sewer also runs under the existing fly ash fill site, and under or adjacent to the proposed additional fill area. Although relocating the storm sewer is not being analyzed or recommended at this time, the City should have an agreement with Xcel Energy whereby they would be responsible for any future pipe failure attributable to the additional fill loading. Attachments: Cost Estimates Figure 1 — Gravity Sewer, Lift Station and Force Main Page 2 of 2 Page 40 of 44 XCEL FLY ASH SITE - COST ESTIMATE No. OPTION 1 2 Item PART 1 - GRAVITY SANITARY SEWER: MOBILIZATION CONNECT TO EXISTING MANHOLE. Units Qty EE Unit Price EE Total Price LS 1 512,000.00 $12,000.00 FA 2 51,000.00 52,000.00 3 CONSTRUCT MANHOLE OVER EXISTING PIPE EA 1 $3,500,00 $3,500,00 4 24" PVC SANITARY SEWER, SUR 26 l.F 1,800 $50.00 $00,000.00 5 4' DIAMETER SANITARY MH, 8' DEEP, INCL R- 1642_B EA 3 $1,800,00 55,400.00 CSTG AND CONC ADJ RINGS 6 4' DIAMETER SANITARY MANHOLE OVERDEPTH LE 100 5100.00 510,000.00 7 IMPROVED PIPE FOUNDATION, PER 6" INCREMENT LF' 1,800 52.00 $3,600.00 8 ABANDON SANITARY SEWER PIPE LF 2,700 58.00 $21,600.00 9 SEEDING, INCI. SEED, FERTILIZER, MULCH AND DISK AC 2.5 $2,000.00 $5,000.00 ANCHOR TOTAL PART 1 $153,100.00 PART 2 - FORCE MAIN AND LIFT STATION: 10 LIFT STATION STRUCTURE 1.S 1 5150,000.00 $150,000.00 11 6" DIP FORCEMAIN LF 1,100 525.00 527,500.00 12 CONNECT TO EXISTING MANHOLE EA 1 51,000.00 51,000.00 13 SEEDING, INCL SEED, FERTJI.11..ER, MULCH AND DISK AC 0.8 52,000.00 $1,600.00 ANCHOR TOTAL PART 2 $1 80,100.00 TOTAL OPTION 1 $333,200.00 OPTION 2 PIPE TUNNELING: 14 MOBILIZATION LS 1 520,000.00 520,000.00 15 CONSTRUCT AND REMOVE JACKING PITS EA 2 530,000.00 560,000.00 16 24" PVC SANITARY SEWER PIPE, IN CASING 1.E 1,250 560.00 $75,000.00 17 40" STEEL CASING PIPE, JACKED LI' 1,250 $350.00 5437,500.00 18 SEEDING, INCL SEED, FERTILIZER, MULCH AND DISK AC 1.0 52,000.00 52,000,00 ANCHOR Page 41 of 44 No. Item Units Qty EE Unit Price ICE Total Price TOTAL OPTION 2 $504,500.00 OPTION 3 PIPE LINING: 19 CITY SEWER CLEANING LE 2,500 $2.00 $5,000.00 20 SANITARY SEWER, CURED -IN- PLACE LINING IS 2,500 $100.00 $250,000.00 TOTAL OPTION 3 $255,000.00 OPTION 4 ANALYSIS OF EXISTING CONDITIONS: 21 CLOSED CIRCUIT TV INSPECTION - SANITARY SEWER LE 2,830 $1.50 $4,245.00 22 CLOSED CIRCUIT TV INSPECTION - STORM SEWER LF 1,000 $2.00 $2,000.00 23 VISUAL INSPECTION OF STORM SEWER LE 1.100 $2.00 $2,200.00 TOTAL OPTION 4 $8,445.00 TOTAL OPTION 1 - GRAVITY AND FORCE MAIN $333,200.00 TOTAL OPTION 2 - TUNNELING $504,500.00 TOTAL OPTION 3 - LINING $255,000.00 TOTAL OPTION 4 - ANALYSIS OF EXISTING CONDITIONS $8,445.00 Page 42 of 44 Op, OA' At I z bJ 0 0 if) 0 cL LLA LL This Page Is Left Intentionally Blank. Page 44 of 44