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08-27-19 Worksession
City of Oak Park Heights Worksession Date: Tuesday, August 27, 2019 Time: 5:00 PM Location: Oak Park Heights City Hall 1. Call to Order 2. Xcel Energy/DOR Discussions and 2020 Bonding Bill Update 3. 2020 Budget 4. 95-Gallon Solid Waste Container 5. Outfont Sign—Concept Changeable Copy Sign 6. Adjourn .1 rw City of Oak Park Heights 14168 Oak Park Blvd. N•Oak Park Heights,MN 55082.Phone 651 4394439•Pax 651 439-0574 August 21,2099 TO: Mayor and City Coun ' m FROM: Eric Johnson,Ci RFS For Worksessio 8127119 Dear Mayor and Council: Items related to the WORKSESSION on 8/27/19: 1. Xcel Energy 1 DOR Discussions&2020 Bonding Bill Update. Please recall from the last budget workshop and discussions,Mayor McComber was going to attempt to reach out to several parties to determine if they could attend the Council's Worksession to generally discuss the Xcel Energy valuation questions and/or the possibility of the Norell Ave. Bonding matter for 2020. Possible attendees are: Sen. Karin Housley, Rep. Shelly Christensen and Ann Lenczewski (City Lobbyist from Lockridge Grindal. 2. 2020 Budget Please see the enclosed items from Betty Caruso related to the 2020 Budget.As we have just received final values from Washington County,these are still being processed for understanding and how these may impact the City's levy and rates. For the Worksession, Staff hopes to give a general update on the figures and some .possible targets for cuts 1 or budget edits. But, would not seek and final discussions until the Sept 101h, meeting.There is a lot of information to share and understand—especially with the Dept or Revenue and Xcel valuation matters that will be part of the prior discussion. 3. Other items noted on the Worksession Agenda have independent memos and are enclosed;we hope to get to all the items noted.Perhaps the Council will wish to adjourn the work session—at 6:10 PM at the latest(for example)and come back to any remaining items—if necessary, following the City Council meeting (or wait until September). CITY 01--' OAK PARK, 1-1 FIGHTS r Memo To: Mayor and Council From: Betty Caruso,Finance Director Date: August 27,2019 Re: 2020 Budget Work Session The budget work session will be an update to the budget that was presented on 7/23/19.It will be an overview of the changes that were requested along with the county values and Xcel value changes. This will be discussed in the following agenda: I. Changes from the last budget 11. Review of Revenues and Notes Updated a) Revenue items b) Fund Balance update III. Xcel Values and What that means a)Tax Capacity Values b)Tax Impacts IV. Direction from Council The following items should be added to your budget books. • Updated General Fund and Budgeted Projects Budget Supplemental List of Budget Request Changes from 7/23/19 meeting Budget Notes—updates in Red Tax Impact Sheets—Option A,B, C 5 Year Trend Data and Graphs General Fund Balance There is a significant amount of information included and should be reviewed for discussion at the September 10th Budget Workshop. If there is additional information that the Council may want,please let me know. 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U 4a W y9y U a LL u�7 5 w g ni O y W WUzi w z vt5"� 2 O 0 w M zr _00 m F a w7n/1 Z o p W 1�1� w R W m7/5 7 _I IZII Z 5�C VJ u x y LL U U z N z O K 2 g O a ,Qy .1 LL U Z K 7 0 Ip m F K Z O n7 `I a 2 z � a = Z g p � m u=i m cxi O lZ x ¢ g o O a O G 2 a.Op H O of m Q � a � m V U ❑ v a s w 0 ❑ a 3 117 > > Z as g m z 1 a u� w v p 3 0 ¢ ❑ 3 W a' v Z v U Q _U J Y a J 7A z w Z O 2 ti U m V a O� o a' W g Q W [[lIW1l m <9 5 J a J �2 C7 H Z m a+ w O Q 7 U' HO Iii Q W O 2 Z N d' 41 R� a c p O 2 n o x O > > o O 7 F a" i� IL 0 m a � a m o v W � a H � 0 0 m Q U F a � a a J Q Z WC G W J a a 2020 BUDGET WORKSESSION 8/27/19 BUDGET REQUESTS FROM 7/23/19 BUDGET WORKSESSIOW DISCUSSION ITEMS ORIGINAL AMENDED DOLLAR Avg$246AW ACCOUNT NUMBER PAGE DESCRIPTION BUDGET BUDGET IMPACT 2020 TAX LEVY IMPACT OPERATIONS BUDGET-CHANGE TO TAX LEVY 1. 40100-103 7 PROF&CONSULT SVC $ 32,200 $ 33,400 $ 1,200 $ 0.28 Increase MSCWS to actual Increase CLIC to actual+3% 2. 40100-203 7 COUNCILTRAVEL $ 10,00D $ 12,000 $ 2,000 $ 0.46 3. 40400-101 8 SALARIES $ 253,428 $ 247,428 $ (6,000) $ (1.39) 40400-410 8 FICA $ 19,500 $ 19,050 $ (450) $ (0.10) Intern Position removed 4. 40000-408 10 SUBSCRIP/MEMBERSHIPS $ 7,800 $ 8,100 $ 400 $ 0.09 Int in League Dues+3% 5. 40000-940 10 CONTRIBUTIONS $ 17,000 $ 14,000 $ (3,000) $ (0.69) Reduced Darts/CommThread Contribution 6. 40300-102 11 SALARIES-TEMPORARY $ 3,500 $ 5,500 $ 2,000 $ 0.46 38050-000 5 REFUNDS/REIMBURSEMENT $ 99,000 $ 101,000 $ (2,000) $ (0.46) Inc revenue and expense for School Election 7. 40690-406 15 INS-WORKMANS COMP $ 50,500 $ 48,000 $ (2,500) $ (0.58) 40690-418 INS-GEN LIABILITY $ 42,150 $ 43,30D $ 1,150 $ 0.27 40690-419 Ins-UMBRELLA $ 91000 $ 9,855 $ 855 $ 0.20 2019 Actual+4% 7. 44444920 TRANSFERS OUT $ 1,733,635 $ 1,726,635 $ (51000) $ Reduced for Copy Machine-Funded CHANGES TO TAX LEVY SINCE 7/23/19 WORKSESSION $ 2,277,713 $2,270,368 $ (11,345) $ (2.62) THESE ITEMS ARE NOT REFLECTED IN THE PRESENT BUDGET TRANSITION-CHIEF CONTINGENCY/ADVERTISE $ $ 5,000 $ 5,000 $ 1.16 CONTINUATION OF SUMMER EVENT $ $ 3,000 $ 3,000 $ 0.69 CHANGE IN REFUSE-95 GALLON CHARGE $ (10,000) $ (10,000) $ (2.31) $$IMPACTS FOR CHANGES IN THE BUDGET $$CHANGE ON MEDIAN $$CHANGES HOME$246AD0 $ 20,000 $ 4.63 $ 50,000 $ 11.57 $ 1001000 $ 13.14 $ 200,000 $ 46.27 $ 400,000 $ 92.54 VALUE IMC $ (343,500) $ (79.47) BUDGET $ (469,948) $ (108.73) Changes to 7-23-19 meeting.xlsx CIPH PR E Ll M I N « •Y 8 UD G ET N• i m 1) VALUES PER COUNTY ASSESSMENT REPORT • RESIDENTIAL INCREASES AVG 9.3% o Value increase$26,814,000 =3.27%of Total City Value o 1142 properties increased 5%-15%increase (total properties are 1560) • COMMERCIAL PROPERTIES REDUCED BY-.8% o Value decrease$1,969,100=(.25%)of Total City Value • APARTMENT PROPERTIES INCREASE BY 16% o Value increase$18,777,900=2.29% of Total City Value ESTIMATED TAX CAPACITY IS$13,330,050 COMPARED TO$12,682,595 FOR 2019. INC$647,, OR 5.11%. THIS VALUE INCLUDES XCEL VALUES OVERSTATED BY$232,400 TAX CAPACITY. XCEL ENERGY COUNTY PRELIMINARY VALUES 246,216,ODD DOR VALUE 8/15/19 234,595,400 DIFFERENCE 11,620,600 TAX CAPACITY CHANGE 2% (232,412) 2) TAX PETITIONS • BOUTWELLS FILED PAYABLE 2019 ON 14 PROPERTIES. o 1 OF THE PARCELS WE COLLECT PILOT TAXES ON • GOODWILL FILED 2019 g LOWES HAS FILED SINCE PAY 2016-2019 3) BUDGET ESTIMATES—TOTAL INCREASE 3.4% 4 WAGES—CONTRACTS ARE RENEWABLE FOR 2020. ESTIMATED WAGES FOR BUDGET AT 3% « POLICE PERA—INCREASED TO 17.7% FROM 16.95% HEALTH INSURANCE—RATES INCREASED 7.91%-TOTAL INCREASE 10.3%(AGE RELATED ADDED)OVERALL CITY EXPENSE STAYED SAME DUE TO DEPENDENTS DROPPING OFF COVERAGE. • GENERAL INSURANCE - ESTIMATED AT 4%ABOVE 2019/2020 PREMIUM;A FULL YEAR OF SEWER BACKUP COVERAGE VS 2018 WAS A PARTIAL YEAR. EXP MOD UP DUE TO LAWSUIT FOR DISCRIMINATION WHICH IS NOW OVER. TRANSFERS—CORRESPOND WITH CIP BUDGET. HOWEVER REVIEW OF THE CIP IS IMPORTANT TO PRIORITIZE PARK IMPROVEMENTS AND WISH LIST AS ALL THE PROJECTS LISTED IN CIP ARE NOT FUNDED USING OUR PRESENT FUNDING LEVELS. 4) BUDGET REVENUES a REDUCTION IN PILOT—REDUCTION IN VALUE AND TAX RATE • PERA AID—NO LONGER AVAILABLE $2,040 y SMALL CITIES -NO FUNDING n BUILDING PERMITS—REDUCED FOR ESTIMATED DEVELOPMENT(JULIE H WORKING ON DEVELOPING A GOOD FIGURE) 1 OF 2 OPH PRELIMINARY BUDGET NOTES— 2070 UPDIAT--Eq"", 5) FUND BALANCE—Page 33 + ESTIMATED UNASSIGNED AT 12/31/19 $593608 _ REDUCED TO$395,108 IN 2020 DUE TO ALLOCATIONS FOR CASH FLOW,TAX PETITIONS POSSIBLE USES: o NORELL WASHINGTON CITY SHARE$800,000 o INCREASE RESERVES FOR TAX PETITION ADJUSTMENTS(FROM$65,000 TO$300,000) o USED TO REDUCE BUDGET TAX LEVY 2 OF2 I Page Preliminary Payable 2020 Property Tax Impact Worksheet A Taxing District: 170D Oak Park Heights-GENERAL LEVY&DEBT LEVY Values 8/22/19 Step 1-Calculate the Taxing District's Tax Rate-Total General and Debt Levy Excel Adjustment 2020 Actual Preliminary Item Pay 2019 2020 Change Increase A B 2020 Decrease 1. Levy before reduction for state alds $5,090,246 S5,500,194 9.23% $ 469,948 2. State Aids $0 $0 D.D% 3. Certified ProperW Tax Levy $5,090,246 $5,560,194 9.2% 4. Fiscal Disparity Portion of Le $272,9631 $262.5201 -3.8% S. Local Portion of Le $4 17,2831 $5,297,674 10.0% fi Local Taxable Value $9,628,638 MS .9-,Sz13 3.8% 7 Local Tax Rate 50-031%j 52.9841%1 5.9% Step 2-Calculate the Impact of the Taxing District's Rate on Residential Homestead Taxes: Estimates ($11,620,600)=$(232,412) w,cn Excel reaucuon for tutu 8. Assumes a 9.80% change In market value from 2018 to 2019,which Is the city median change Market Value Homestead Taxing Before Value Taxable District $ Exclusion Exclutions Market Tax Gross Change Value Value Value Ca aci Taxing in Taxes Actual Pa 2019 ay2029 MV 76 x + x rem @.09% BiZ x D rem @ 1.25% 9. Estimated Tax District rate as%of total rate: 10. E364,300 17,044 207,356 2,074 1,037.47. 11. 29,041 62,059 621 310.49 12. 24,946 111,654 1,117 558.61 13. 16,747 210,953 2,110 1,055.41 14. 4,453 359,847 3,598 1,800.34 Proposed Pa 2020 ay x + X1.071 rem @.09% 1312 x D rem @ 1.252L (G)x% 18. Estimated Tax District rate as%of total rate: Value Budget 19. 246,391 15,065 231,326 2,313 1,225L66 $ 188.24 $ 79.52 $ 108.73 20. 100,028 28,237 71,790 718 380.37 $ 69.89 $ 36.15 $ 33.74 21. 149,987 23,741 126,246 1,262 668.90 $_1],0.29 $ 50.95 $ 59.34 22. 250,015 14,739 235,276 2,353 1,246.59.,A__"_91 $ 110.58 23. 400,001 1240 398,762 3,988 2,112.80 $ 312.46 $ 125.04 $ 187.42 Percentage Chan ye from 2019 to 2020 Value Budget 27. 9.8% 11.6% 11.5% 18.1% 7.7% 10.5% 28. 9.8% 15.7% 15.7% 225% 11.6% 10.9% 29. 9.8% 13.1% 13.1% 19.7% 9.1% 10.6% 30. 9.8% 11.5% 11.5% 18.1% 7.6% 10.5% 31. 9.8% 10.8% 10.81A 17.4% 6L9%1 10.4% 8/23/2019 Tax Impact Worksheet-Preliminary 2020.xisx TAX IMPACT WORKSHEET Preliminary Payable 2020 Property Tax Impact Worksheet B Taxing District: 1700 Oak Park Heights-GENERAL LEVY&DEBT LEVY ,jaw"8/22/19 Step i-Calculate the Taxing District's Tax Rate-Total General and Debt Levy NO Excel Adjustment 2020 IN COUNTY NUMBER Mai re iminary Item Pay 2019 2020 Change =DecreaseA B 2020 1, LM before reduction for state aids $5,090,246 $5,560,194 9.23% $ 469,948 2. State Aids $0 0.0% 3. Certified Property Tax Levy $5,090,246 $5,560,194 9.2% 4. Fiscal Dispaft Portion of $272 963 $26 520 -3.8% 5. Local Portion of Le $4 817 283 $5,297 :46741 10.0% 6 Local Taxable Value S9,628.63811111157$10123110251 6.3% 7 Local Tax Rate 1 50.031%1 51,78135%1 3.5% Step 2-Calculate the Impact of the Taxing District's Rate on Residential Homestead Taxes: USING PRESENT VALUES$11,000,00 OVERSTATED S. Assumes a change in market value from 2018 to 2019,which is the city median change Market Value Homestead Taxing Before Value Taxable District $ Exclusion Exclutlons Market Tax Gross Change Value Value i Value Capacity TaxingIn Taxes Actual Pa 2019 pay x Q+ x rem @.09% 11312 x D rem @ 1.25% 9. Estimated Tax District rate as%of total rate: 10. 224,400 17,D44 207,356 2,074 1,037.42 11. 91,100 29,041 62,059 621 310.49 12. 136600 24,946 111,654 1,117 558.61 13. 777,700 16,747 210,953 2,110 1055.41 14. 364,300 4 453 359 847 3,598 1,800.34 Proposed Pa 2020 ayZU20 MV x + X1.071 rem @.09% B I rem @ 1.25% G x% 18. Estimated Tax District rate as%of total rate: Value Budpt 19. 246,391 15,065 231,326 2,313 1,197.82 $ 160.40 54.14 106.26 20. 101),028 18,237 71,790 718 371.73 $ 61.25 $ 28.27 32.98 21. 149,987 23,741 126,246 1,262 653.71 $ 95.09 $ 37.10 $ 57.99 22. 250,015 14,739 235,276 2,353 1218.27 162.86 $ 54.78 $ 108.07 23. 400,001 1240 398 762 3,988 2,064.81 $ 264.46 $ 81.30 $ 183.17 Percentage Chan ge from 2019 to 2020 Value Budget 27. 9.8% 11.6% 11.6% 15.5% S.2% 10.2% 28. 9.8% 15.7% 15.7% 19.7% 9.1% 10.6% 29. 9.8% 13.1% 13.1% 17.0% 6.6% 10.4% 30. 9.8% 11.5% 11.5% 15.4% 5.2% 10.2% 31. 9.8% 10.8% 10.8% 14.7% 4.5% 10.2% 8/23/2019 Tax Impact Worksheet-Preliminary 2020.xisx TAX IMPACT WORKSHEET Preliminary Payable 2020 Property Tax Impact Worksheet C Taxing District: 1700 Oak Park Heights-GENERAL LEVY&DEBT LEVY Vsluft 8/Z7./19 Step 1-Calculate the Taxing District's Tax Rate-Total General and Debt Levy NO Excel Adjustment 2020 t8173283 Preliminary Item Pay 2020 Change Increase B 2020 Decrease i. L before reduction for state aids $5,090,246 $5 683 336 11.65% $ 593,090 2. State Aids 0 $0 p.p% 3. Certified Property Tax 6 $5,683.336 11.7% INCREASE 4. Fiscal Disparity Portion of Le 3 262 520 3.8% $ 123,142 5. Local Portion of Le 3 $5 420 816 12.5% 6 LocalTaxable value 8 irS t~;23'igOiS 6.3%7 Local Tax Rate 52.9841% 5.9% Step 2-Calculate the Impact of the Taxing District's Rate on Residential Homestead Taxes: COUNTY PROPOSAL TO FALSELY RAISE LEVY 8. Assumes a 9.80% change in market value from 2018 to 2019,which is the city median change Market Value Homestead Taxing Before value Taxable District $ Exclusion Exclutions Market Tax Gross Change Value Value Value CaDaCItY Taxingrn Texes Actual Pa 2019 Pay x + x rem @.09% fB12 x D rem✓Le 1.25% 9• Estimated Tax District rate as%of total rate: 10. 224,4013 17,044 207,356 2,074 1.037.42 11. 91100 29,041 62,059 621 310.49 12. 136,600 24,946 111,654 1,217 558.61 13. 227,700 16,747 210 953 2110 1055.41 CHANGE THE LEVY TO ACHIEVE THE SAME TAXES AS THE REDUCTION IN VALUE 14. 364 300 4 453 359 847 3,598 1800.34 REFLECTED IN TAX IMPACT WORKSHEET A Proposed Pay 2020 Pay x Q+ X1.071 rem @.M B12 x DI I rem @ 1.25% (G)x% Is. Estimated Tax District rate as%of total rate: Value Bud iM 19. M149,987 i23741 231326 2,313 1 7:5.661$ 188.2.4 $ 62.54 $ 125.71 20. 71,790 718 380.37 $ 69.89 $ 32.76 $ 37.13 21. 126,246 1262. 668.90 $ 110.29 44.62 $ 65.67 22. 235276 2353 1246.59 $ 191.17 $ 68.30 $ 122.87 23. 398 762 3,988 2112.80 $ 312.46 103.86 S 208.60 Percentage Chan a from 2019 to 2020 Value Budget 27. 9.8% 11.6% 11.6%_ _181% 5.2% 12.9% 28. 9.6% 15.7% 15.7% 22.5% 91% 13.4% 29• _ 9.8% 13.1% 13.1% 19-7% 6.6% 13.196 30. 9.8% 11.5% 11.5%1 181% 5.2% 12. 31, 9.8% 10.8% 10.8% 17.4% 4,5% 12.896 8/23/2019 Tax Impact Worksheet-Preliminary 2020.xlsx TAX IMPACT WORKSHEET 5 YEAR TREND DATA-BUDGET,LEVY AND TAXES ON MEDIAN HOME ffffMK&LDrETANDT 2016 2017 2018 22019 I2 5 YR INCREASE 5 YRR26 INCREASE BUDGET: GENERAL OPERATIONS-Actual $ 4,026.085 $ 3,941,821 4,017,118 $ 4,134,488 $ 4,271,885 S 243,800 6.05% DEBT 608,000 603,000 60,000 579,000 579,000 (29,000) 4.77% TRANSFERS LD22,475 L094,825 1188320 1,097ADO %149,635 137,160 13.55% TOTALBUDGET $ 5,69$,560 S 5,639,646 $ 5,808,438 $ 5,800,888 $ 6,000,520 $ 351,960 6.23% General Operations at 3%annually since 2016 $4,02BAS5.00 $4,148,927.55 $4,273,395.38 $4,401,597.24 $4,533,645.15 $ 505,560.15 12.59% $4,600paa $4,533,645.15 $4,500AD0 $4,40,597.24 �– $4AODACO $4,300,000 $4,273,395.38 $4,271,885 $4.200.000 $4,146,927.5, s $4,134,488 $4.100AW $4,026,085 _.,,,'.r""' v`�•- $4,017,116 �[:—;—..EN7E1:AL0-PE:1A-V1ONS-Anwl$400000 $3,941,621 Dpeims at 3%on—INy siren 20 $3,900,000 $3,800,000 $%700pW $3,frWADD 2016 2017 706 2019 2020 CfTYTAX LEW 22¢ am 2018 2019 2D20 S YRINCREASE SYR%INCREASE REVENUES EXCLUDINGTAXES 429,967 445,985 479,937 506,976 440,326 10,359 2.41% FUND BALANCE USED 27,000 - 203,666 (27,00D -100,006 TAX LEVY REQUIRED-ACTUAL $ 5,191,599 S 5,193,661 $__5,326,501 $ 5,090,246 $ 5,560,194 368.641 7.10% TAX LEVY at 3%annually since 2016 5,191,593 $5,347,340.79 $5,507,761.01 $5,672,993.84 $5,843,183.66 $ 651,590.66 1255% $6,000000 $5,843,183.56 $5.6001000 - �' $5,672,99384 .. $5.00,00 $5.507.761.00 _:•—^".._- $5,560,194 . $5A00,00 $5,347,34D.79 $5.328,50 .�r]l3El� -......�:-• $5,193,661 S5,200,000 $5,090,24. $S,D W,WO TAX LEVY REQUIRED-ACTUAL $4.80D'DOD TAX LEVY at 3%annually since 2016 $4,600,000 206 2017 208 2019 2020 CflYTAKES ON Median Va mNome 21 Z 2018 2019 222 5 YR INCREASE SYR%INCREASE MEDIAN HOME $ 206,800 $ 211,000 $ 210,200 $ 225,600 $ 246,400 $ 39,600 19.15% CITY TAX-ACTUAL $ 1076,05 $ 1,086.24 S 1,045.17 $ 1,046.00 $ 1,22566 $ 147,61 13.59% CITY TAX at 3%annually since 2016 5 1,06.05 $ 1,110.39 $ 1,143.70 $ 1,178.01 $ 11213.35 $ 135.30 12.55% $1,250.00 $1,225.6fi 5$1,713.35 $1,200.00 $:,178.01 $1.143.70 _. $1,110.39 $1,10"0 $1,078.05 `$1,0e6.24 $1'050'00 , y —,ITY TAX-ACTUAL $L,ODO.DD CITY TAX at 3%annually sln�e 2Olfr 5950.00 2016 2017 2018 2019 200 G:\20 6udget\CHARTS SYR HISTORY-TAX INFO.xlsx 8/23/2019 UTILIZATION OF FUND BALANCE - PER POLICY 2018 2019 BALANCE 12/31 $ 5,097,274 $ 4,893,608 Non-Spendable Prepaid Items (34,940) (35,000) Assigned Employee Benefits (194,000) (194,000) Ensuing Years Budget (203,666) Deseinated Cash Flow (2,300,000) (2,500,000) Contingeny (870,000) (900,000) Snow Plow Reserve (140,000) (141,000) Used Reserve for Snow Plow 2019 (50,000) Tax Petition Adjustments (65,000) (65,000) UNASSIGNED $ 1,289,668 $ 1,008,608 Reserve forinterfund Loan to Realignment of Frontage Road-(Invested for Development in Osgood/North Frontage Rd) (410,000) (410,000) BALANCE FOR ALLOCATION $ 879,668 $ 598,608 POLICY I-UNFUNDED PROJECTS HWY36 -NORRELLIWASHINGTON ? TAX PETITIONS-LOSE OF TAX REVENUE INC 35,000 Boutwells/XceVMenards PLANNING FOR XCEL REDUCTIONS 200,000 POLICY II-TRANSFER TO OTHER FUND STREET-MILL AND OVERLAY-UNKNOWNS ? POLICY III-REDUCES TAXES XCEL REDUCTIONS ? TOTAL ALLOCATIONS $ 235,000 BALANCE REMAINING $ 363,608 8/23/2019 POSSIBLE USES OF FUND BALANCE 2020 BUDGET PLANNING- .xlsx City of Oak Park Heights Page 1 of 1 14168 Oak Park Blvd. N•Oak Park Heights,MN 55082•Phone(651)439-4-439•Fax(651)439-0574 s/zo/ss �- TO: Mayor and City Cound FROM: Eric Johnson,City A i i RE: V27113 VVORKSFNIAON DISC SI - CONTINUED 95 Gallon Solid W ste Conta' At the July 2019 Budget Workshop,the Council did discuss the possibility of the implementation of billing the additional costs of a 95-gallon solid waste container. To accomplish this Staff is recommending: 1. Adoption of a Formal Policy—DRAFT ENCLOSED.Any input or concerns? 2. For discussion, I have attached a draft letter of communication to those residents who have the 95-gallon container. How this is rolled-out will be as important as the policy itself. (Feedback is helpful on this letter) 3. Ultimately,the City will need to amend its Annual billing/fees resolution to reflect these costs-- this will happen in December AND develop are related ordinance.(NO ENCLOSURE) If the Council would like to continue to move forward with this, I will prepare these for the 9/10/19 City Council Agenda. CITY OF OAK PARK HEIGHTS POLICY RELATING TO THE BILLING OF DISPOSAL FEES-95-Gallon Containers Bacimround: In total,the City expends over$250,000 annually in solid waste disposal,recycling services and spring/fall clean- up costs and generally handles over 2,000,000 lbs. of trash and 500,000 lbs, of recycling annually.Prior to 2009, these costs were billed directly to residents through a monthly billing based on garbage bin sizing with each eligible property paying a correlating rate based on requested size of bin(35,65 or 95 Gallon). However,since 2010 the City has directly paid for 100% of the monthly solid waste collection costs through its general property tax levy and the City has not billed a price difference based on requested cart size. For 2019 the City is billed at $79.00 per ton by the Ramsey / Washington County Recycling & Energy Board (RWREB). NOTE: The City and its Haulers are REQUIRED to take all Solid Wastes to the R&E Center as operated by the RWREB. In 2005 the per ton rate was $38.00. 35 Gallon 65 Gallon 95 Gallon Disposal Fee $ in $ &93 $ Me Based on current rates,the monthly household charge billed collection Fell $ 4.00 $ 4.00 $ 4.00 Recycling Fee $ 2.55 $ 2.55 $ 2.55 to the City is noted in the Exhibit. This DISPOSAL FEE is Yard waste $ 1.001$ 1.00 $ 7.00 based upon the tonnage disposal cost of the solid waste per "PP"Fae $ o.a7 $ 0.47 $ 0.41 Total $ 71.69 $ 75.89 $ 76.86 relative container size. Unfortunately, solid waste costs for disposal of this tonnage has regularly increased and the City's ability to continue to fully fund these costs through the general property tax levy is declining. Therefore, the City must evaluate cost savings options where appropriate BUT MUST ensure that a balanced solid waste collection system is kept in place for all residents Current My Policy As noted above, the current City Policy is that the City does pay 1001/6 of all solid waste costs - including DISPOSAL FEES which is essentially calculated and billed to the City from the waste hauler through this three- tier bin sizing.The City does not bill for any portion of these costs back to the residential users. City Policy-Eflectwe January 1.2020. As of 1/1/2020 the City will continue to pay for 100%the 35 to 65 gallon bin sizes;however due to the rising costs of Disposal Fees and the fact that the current policy de-incentivizes the reduction of solid waste the City will commence billing for the Disposal Fee cost portion of the 95-gallon bin over the 65-gallon bin to the property in the quarterly billing. The 2020 rate shall be $2.97 per month but may increase or decrease as tonnage rates are adjusted. Residents would have an option to pay the monthly fee increase OR switch to the 35- or 65-gallon container. IMPLEMENTATION: • AlI 95-gallon carts shall be replaced with 65-gallon carts unless affirmative acknowledgement is made by the property owner of the additional charges. • The implementation of the new policy is expected to take up to six months as carts are switched out (commencing only after Feb 1st, 2020 following the holiday season) and billing cycles catch up to the correct bin size. City of Oak Park Heights 14168 Oak Park Blvd. N•Oak Park Heights,MN 55082•Phone 651 4394439+Fax 651 439-0574 X X X Dear 95-gallon User. In total,the City expends over$250,000 annually in solid waste disposal,recycling services and spring/fall clean-up costs and generally handles over 2,000,000 lbs.of trash and 500,000 lbs.of recycling annually. Prior to 2009,these costs were billed directly to residents through a monthly billing based on garbage bin sizing with each eligible property paying a correlating rate fora requested size of bin being a 35,65 or 95 Gallon. However,since 2010 the City has directly paid for 100%of the monthly solid waste collection costs through its general property tax levy and the City has not billed a price difference based on requested cart size. Unfortunately, solid waste costs for disposal of this tonnage has regularly increased and the City's ability to continue to fully fund these costs through the general property tax levy is declining. Therefore,the City must evaluate cost savings options where appropriate BUT MUST also ensure that a balanced solid waste collection system is kept in place for all. Commencing in 2020,(between February 18,2020 and July 1s;2020)all 95-gallon garbage carts will be replaced with 65-gallon carts and the City will continue to pay 100% of the cost of 35 and 65-gallon carts. However, if residents desire to use the 95-gallon solid waste container they will be responsible to pay the cost differences between the 65 and 95-gallon container as may be duly charged by the City's contracted waste hauler.As of July 1st2019,that price difference is$2.95 monthly.These fees would be billed to you quarterly by the City. You need to do nothing at this time unless you still desire a 95-gallon container.Which if you do,please contact City Hall at 651-439-4439 so we can coordinate this matter formally,however we would ask that you first please consider, • That 35 gallon or 65-gallon container is what the majority of households have in the City. • Perhaps that you give the smaller container a try,it can be switched to the 95-gallon if necessary. • If you have the occasional extra bag of garbage it is$1.75 per bag and could be a cheaper option when necessary. • Residents may put out an unlimited volume of recyclables and may use any reasonable container. • Consider the use of Washington County Composting Site or Environmental Center to dispose of other items that may be eligible. The City does understand that there will be challenges to this switch for some larger households,we hope these can be resolved though more recycling and less generation of solid waste where possible and that adequate lead-time will be helpful. Please let me know if you have any questions and I will do my best to answer these. Kind regards Eric Johnson City Administrator THIS PAGE INTENTIONALLY LEFT BLANK -n City of Oak Park Heights' 14168 Oak Park Blvd. N•Oak Park Heights,MN 55082•Phone 651 439-4439•Fax 651 439-0574 August 21, 2019 TO: Mayor and City Council m FROM: Eric Johnson,City Ad RE: OUTFRONT SIGN—Con Changeable Copy Sign For Worksession 8121i Mayor McComber was approached by a firm(Outfront Media)that constructs large—changeable copy signs and which is looking for possible locations for new sites along high traffic condors and possibly owned by local governments.At the Mayor's request, Staff did meet with such firm to receive information and learn about the concepts. In short, the firm would build such sign the design and footprint of which can vary, but would then pay the City a negotiated rate for a ground lease.At this time,off-site signage of this type is not permitted in the City. Discounting any City ordinances and the prolcons of such a proposal,the only land presumably meeting the condor requirements on STH 36 AND that is owned by the City is the 2.4-acre parcel at the north end of Memorial Ave. Outfront has indicated that they have worked with a number of other cities to construct these type of facilities. That said, Staff knows nothing more about this firm that what we present herein and have performed no other research. Generally,if this is a concept the City Council does desire to explore further,Staff can then commence further research and dedicate time to such effort.That scope would need to be further determined however. have attached their supplied information about a concept and possible revenues. From: Bodger,John<john.bodee_rCa@outfrontmedia;com> Sent:Wednesday,August 14,201911:40 AM To:Eric Johnson<eaiohnson@cityofoakparkheiehts.com> Cc: Randy Kelly<�°�andvK@svnergeticendeavors.com>; Brian O'Shea <BrianO synereeticendeavors.com>; Christensen,Scott(MN) <scott.christensen2C�autfrantmedia,com> Subject:Digital Sign on Highway 36 City property Eric,our preliminary sign review of the city property in between Stillwater Motors and the John Deere dealer is favorable. Without going into too much depth,we would recommend a smaller digital sign face of 10.5'x36' instead of the usual 14'x48'. This is based on the surrounding area where a smaller sign seems to fit better, it can be situated on either side of the parcel with the west side the most preferred. Income for the City for a double sided 10.5x36'digital sign is in the$75,000 per year range and public service advertising,with no cost to the City. Hopefully this concept makes sense to the City for further review. Thank you for your time and consideration, please contact me if you need more information,John. JOHN BODGER Real Estate Manager T 763.251.1954 901 Marquette Ave, Ste 600 Minneapolis, MN 55402 m��1� . . . . sMORE 2 VICTORIES FOR AI M VETERANS. \ ) 74 ... . ƒ�� ........�.... = THIS PAGE INTENTIONALLY LEFT BLANK