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Home My WebLink About11-12-2019 Council Packet CITY OF OAK PARK HEIGHTS TUESDAY, NOVEMBER 12, 2019 CITY COUNCIL MEETING AGENDA 6:00 PM AT CITY HALL 6:00 p.m. L Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 6:00 p.m. IL Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Johnson D. Councilmember Liljegren E. Councilmember Runk F. Staff • Recycling Award(pg. 3) 6:05 p.m. III. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please limit comments to 3 minutes in length). 6:10 p.m. IV. Consent Agenda_ (Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Minutes— October 22, 2019 (pg. 7) C. Accept Resignation (Retirement) of Ms. Judy Tetzlaff(pg. 11) D. Approve Spring and Fall Clean-up Dates for 2020 (pg. 13) E. Adopt Resolution Designating the Polling Location for the 2020 Elections in the City of Oak Park Heights (pg. 15) F. Approve Amendment to City/RISE Cleaning Agreement for City Hall (pg. 17) 6:10 p.m. V. Public Hearings 6:10 p.m. VI. Old Business 6:10 p.m. VII. New Business A. Set 2020 City Council Meeting Dates (pg. 19) B. Set Date, Time and Location for 2020 Party in the Park (pg. 21) 6:20 p.m. VIII. Other Council Items or Announcements 6:20 p.m. IX. Closed Session (closed pursuant to MN Stat. 13d.05, Subd. 3(c)(3) A. Discussion on Offer to Purchase City Owned Real Property B. Discussion on Land Acquisition for Backage Road Project Please mute or silence any cell phones,computers or other devices during meeting—Thank You. Page 1 of 22 Agenda November 12,2019 Page 2 6:45 p.m. X. Adjournment Page 2 of 22 t• Oak Park Heights Request for Council Action Meeting Date November 12, 2019 Agenda Item Recycling Award Time Req. 0 Agenda Placement Staff Reports Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Receive Information Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 3 of 22 4kCity Of Oak Park Hei hts 14168 Oak Park Blvd.N.Oak Park Heghts,MN 55082.Phone(651)439-4439•Fax(651)439-0574 October 24, 2019 Jason Kadela 5896 Olene Ave N Oak Park Heights, MN 55082 Dear Mr. Kadela: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, October 24, 2019, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations!. Jennifer Pinski City Clerk TREE CITY U.S.A. Page 4 of 22 isCity Of Oak Park Heights 14168 Oak Park Blvd N.Oak Paris Heights,MN 55082•Phone(651)439-0439#Fax(651)439-0574 November 8, 2019 Heather Bixby 15042 63rd St N Oak Park Heights, MN 55082. Dear Ms. Bixby; Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, November 7, 2019, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Cong„ratulations.l_ Jennifer Pinski City Clerk TREE CITY U.S.A. Page 5 of 22 THIS PAGE INTENTIONALLY LEFT BLANK Page 6 of 22 Oak Park Heights Request for Council Action Meeting Date November 12, 2019 Agenda Item Approve City Council Minutes—October 22, 2019 Time Req. 0 Agenda Placement Consent Originating Department/Requestor Admini r ion/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 7 of 22 CITY OF OAK PARK HEIGHTS TUESDAY, OCTOBER 22, 2019 CITY COUNCIL, MEETING MINUTES I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber called the meeting to order at 6:00 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren and Runk. Staff present: City Administrator Johnson, City Clerk Pinski, City Attorney Kevin Sandstrom, and City Engineer Mann. Absent: City Planner Richards. Mayor McComber moved Consent Agenda Item E to New Business as Item E. Councilmember Runk, seconded by Councilmember Liljegren, moved to approve the Agenda as amended. Carried 5-0. II. Council/Staff Reports: A. Mayor McComber: She reported she attended a conference call with the Center of Energy and Environment to review the interview report, she attended the Minnesota Association of Small Cities Board retreat, the League of Minnesota Cities Board of Directors meeting, the Coalition of Utility Cities meeting, and the JAZB meeting the previous week. B. Councilmember Dou 71# lerty: He reported he attended a working group meeting for the historical lift bridge ribbon cutting, which was slated for May 15. He said they may be asking for city officials to help with the spaghetti dinner. He said they were also planning a pancake breakfast for May 16 followed by Hands Across the St. Croix. He said he would keep the City updated. C. Councilmember Johnson. She reported she attended two meetings with the Browns Creek Watershed. District regarding the new procedures with the City. She also reported the last Parks and Trails Commission meeting was cancelled. D. Councilmember Lilieren: No report. E. Councilmember Runk: He reported he attended the CVB meeting and they selected a new picture for the visitor's guide for the next year. F. Staff. City Administrator Johnson reported that he would bring the fire response policy to the City Council in November. He said he received feedback from the City of Bayport just recently, and staff would be reviewing it. City Clerk Pinski reported that Janine Harvieux of 5632 Oak Cove North was chosen as the recycling award winner. III. Visitors/Public Comment: Page 8 of 22 City Council Meeting; Minutes October 22, 2019 Page 2 of 3 IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Worksession Notes—October 8, 2019 C. Approve City Council Minutes—October 8, 2019 D. Approve Redpath and Company, Auditing Services for December 31, 2019 E. MOVED TO NEW B USINESS AS ITEM E Councilmember LiIjegren, seconded by Councilmember Johnson,moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearings: None V1. Old Business: A. Detachment and Annexation—Oak Park Heights and Stillwater Areas— Consider Required Final Resolutions: City Administrator Johnson reported that there were two Resolutions required by the State of Minnesota Office of Administrative Hearings. Councilmember Runk, seconded by Councilmember Liljegren, moved to approve both Resolutions. Roll call vote taken. Carried 5-0. VII. New Business: A. Consider Ordinance 1206 —Penalties for Unlawful Sale of Alcohol: City Attorney Sandstrom reported that the City had a Resolution for penalties for unlawful sale of alcohol, and staff discussed incorporating the language of the Resolution into City Ordinance. Councilmember Johnson reported that under Minnesota Statute, it was suggested the any suspension of license be served continuously. She suggested the sanction for the third offense state ten days continuous. Councilmember Dougherty said he was concerned that length of time could put someone out of business. Mayor McComber suggested adding a sentence that the offender must coordinate with the Chief of Police on suspension dates. She suggested staff discuss proposed language and bring the item back at the next City Council meeting. B. 95 Gallon Solid Waste Container Policy& Ordinance Amendment: City Administrator Johnson reviewed the proposed policy. Councilmember Runk, seconded by Councilmember Liljegren,moved to adopt the policy. Roll call vote taken. Carried 5-0. Councilmember Dougherty, seconded by Councilmember Johnson, moved to adopt the Ordinance Amendment. Roll call vote taken. Carried 5-0. Page 9 of 22 City Council Meeting Minutes October 22, 2019 Page 3 of 3 C. Communication to Rep. Marquart—City Policy Comments: Mayor McComber suggested the City send a letter outlining some of the issues the City faced regarding Local Government Aid and untimely receipt of information for budgeting. Councilmember Dougherty suggesting adding that the City should have input into how property values were reached and what the values should be, and also ask why the City needed to update the Comprehensive Plan so extensively when it should be allowed to submit a simple update. Councilmember Liljegren, seconded by Councilmember Johnson, moved to authorize sending a letter. Carried 5-0. D. Request Comments from City Council on Various Policies: Mayor McComber requested the City Council look over the policies form the National League of Cities, the League of Minnesota Cities, and Metro Cities and review the Xcel Energy Integrated Resource Plan. She said each were looking for comments from City Officials. No action was taken. E. Adopt City Policy on Funding for Travel, Conferences and Schools for Elected Officials— Effective January 1, 2020: City Administrator Johnson presented and reviewed a draft policy to the City Council in the meeting packet. Councilmember Runk, seconded by Councilmember Liljegren, moved to approve the policy. Carried 5-0. `'III. Other Council Items or Announcements: Councilmember Johnson reported that there was a vacancy on the Parks Commission, and the deadline to apply was November 8. Mayor McComber announced that the 2020 US Census was coming up, and it was very important to get accurate counts. She suggested anyone who was interested in helping the effort contact City Clerk Jennifer Pinski. IX. Adiourn: Councilmember Runk, seconded by Councilmember Liljegren, moved to adjourn at 6:34 p.m. Carried 5-0. Respectfully submitted, Approved as to Content and Form, Jennifer Pinski Mary McComber City Clerk Mayor Page 10 of 22 fort Oak Park Heights Request for Council Action Meeting Date November 12 2019 Time Required: 1 Minutes Agenda Item Title:. Accept Resignation (retirement) of Ms Judy Tetzlaff Agenda Placement Consent Originating Department/Requestor Betty Caruso, Finance Director Requester's Signature Action Requested See Below Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): I. After 12+ years of employment, the City has received a NOTICE OF RETIREMENT from Ms. Judy Tetzlaff, Accountant. Her last day as a City employee will be November 1.5, 2019. She has been an excellent employee and will be missed. Council Action: The City Council should accept her resignation. Page 11 of 22 10/17/2019 To: Betty Caruso From: Judy Tetzlaff RE: Retirement Hi Betty, This is to formally let you know I will be retiring effective 11/15/19. It has been a pleasure working for you. Have a great day, ,F Judy Tetzlaff Page 12 of 22 r Wk*- Oak Park Heights Request for Council Action Meeting Date November 12, 2019 Agenda Item Approve Spring and Fall Clean-up Dates for 2020 Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). Stillwater Bowl has filed an application for outdoor concert on July 12, 2019. Staff has reviewed and approved the application for the event. Saturday,May 2 and Saturday, October 3 have been reserved with the City's garbage hauler and Andersen Corporation for the Spring and Fall Clean-up events. The time would remain the same as last year: 7:30 a.m. to 1:00 p.m. I request approval of those dates. Page 13 of 22 THIS PAGE INTENTIONALLY LEFT BLANK Page 14 of 22 r Oak Park Heights Request for Council Action Meeting Date November 12, 2019 Agenda Item Adopt Resolution Designatinthe Polling Location for the 2020 Elections in the City of Oak Park Heights Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 15 of 22 RESOLUTION 19-11-46 CITY OF OAK PARK.HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION DESIGNATING THE POLLING LOCATION FOR THE 2018 ELECTIONS IN THE CITY OF OAK PARK HEIGHTS WHEREAS, there was a change made during the 2017 legislative session to State Statute 204.16 which discusses polling place designations; and WHEREAS, state law now requires municipalities to designate precinct polling places for all elections for the year by December 31 of the prior year; and, NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Oak Park Heights hereby designates one precinct polling location for 2020 elections in the City of Oak Park Heights at the following location: Oak Park Heights City Hall, 14168 Oak Park Boulevard forth Passed by the City Council of Oak Park Heights this 12`h day of November, 2019. Mary McComber ATTEST: Mayor Eric A. Johnson City Administrator Page 16 of 22 R f Oak Park Heights Request for Council Action Meeting Date November 12th, 2019 Time Required: 1 Minute Agenda Item Title: Approve Amendment to City/RISE Cleaning Agreement for City Hall Agenda Placement Consent A en Originating Department/Requ or 4ric ohnson -City Administrator Requester's Signature Action Requested Authorize men ment#2 to City Hall Cleaning Agreement with ESR. Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): RISE Inc. (formerly -ESR(Employment& Services for Adults with Disabilities) is seeking a cost adjustment from $515 /month to $525 /month. This price would be for a period through 12/31/20. Overall their service is adequate and offers some local employment opportunities for their staff. With the increase in pricing, their fees are generally below previous contractors and their level of service is comparable. The last increase was in 2018. From $495 to $515. Page 17 of 22 ADDENDUM 2020 TO: City Hall Cleaning - Operating Agreement In reference to CITY HALL CLEANING-OPERATING AGREEMENT between Rise Inc. (formerly ESR) Term IV. COMPENSATION: has been amended as follows: a. CITY OF OAK PARK HEIGHTS shall pay Rise Inc. at the total rate of$525/month effective 11112020. This rate of$525 shall remain in effect through 1213112020. Any other alterations or adjustments of this contract will be subject to the mutual agreement of both parties hereto with a written amendment. Any alterations or adjustments of this contract may be reviewed annually and subject to the mutual agreement of both parties hereto with a written amendment. All other language, terms and conditions remain unaltered and in-force. IN WITNESS WHEREOF, the parties have hereunto set their hand and/or seal to the above commitments this day and year above written. City of Oak Park Heights Rise, Incor orated Signature: Signature: A Title: Title: Date: Date: Page 18 of 22 Oak Park Heights Request for Council Action Meeting Date November 12, 2019 Agenda Item Set 2020 City Council Meeting Dates Time Req. 5 Agenda Placement New Business Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Set dates for 2020 meetings Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). City staff is in the process of preparing for the 2020 City Calendar. Please review the regular meeting dates, make any necessary changes, and approve the dates. There is a conflict with the first meeting in August which is Primary Election Day. Also, keep in mind that the League of Minnesota Cities Annual Conference is June 24-June 26, and there may or may not be pre- conference sessions on June 23. January 14 July 14 January 28 July 28 February 11 August 11 February 25 August 25 March 10 September 8 March 24 September 22 April 14 October 13 April 28 October 27 May 12 November 10 May 26 November 24 June 9 December 8 June 23 December 22 Page 19 of 22 THIS PAGE INTENTIONALLY LEFT BLANK Page 20 of 22 E Gak Park Heights Request Oor Council Action Meeting Date November 12, 2019 Agenda Item Set Date, Time and Location for 2020 Party in the Park Time Req. 5 Agenda Placement New Business Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Set date, time and location for 2020 Party in the Park Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). In the past three years, the City has held Party in the Park on the first Thursday in June from 4:30 --6:30 p.m. In 2020, that date would be June 4. We have also had the event at both Brekke Park and Autumn Hills Park I request the City Council set the date, time and location for the 2020 event. Page 21 of 22 THIS PAGE INTENTIONALLY LEFT BLANK Page 22 of 22