HomeMy WebLinkAbout12-10-2019 Council Packet CITY OF OAK PARK HEIGHTS
TUESDAY, DECEMBER 10, 2019
CITY COUNCIL MEETING AGENDA
6:00 PM AT CITY HALL
6:00 p.m. I. Call to Order/Pledge of Alle iance/Approval of Agenda
Estimated
times
6:00 p.m. II. Council/Staff Reports
A. Mayor McComber
B. Councilmember Dougherty
C. Councilmember Johnson
D. Councilmember Liljegren
E. Councilmember Runk
F. Staff
• Recycling Award (pg. 3)
6:05 p.m. IIl. Visitors/Public Comment
This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please
limit comments to 3 minutes in length).
A. Presentation of Plaque to Stillwater Bike Team (pg. 5)
6:10 p.m. IV. Consent Agenda(Roll Call Vote)
A. Approve Bills & Investments
B. Approve City Council Minutes—November 12, 2019 (pg. 7)
C. Adopt Resolution for 2020 Liquor, Tobacco, and Amusement License Renewals
(pg. 11)
D. Approve 2020 Taxi Cab Licenses for F.D.S. Enterprises dba A. Taxi (pg. 15)
E. Approve Resolution for Certification of Delinquent Taxes (pg. 17)
F. Approve Resolution Designating 2020 Checking and Bank Depositories (pg.21)
G. Approve 2020 Area Charge for Connection to Water, Sewer and Storm Sewer(pg.
23)
H. Approve Letter of Understanding for the Animal Humane Society—2020 (pg. 27)
I. Approve Home Occupation Permit Renewals for 2020 (pg. 33)
J. Approve 2020 Engineer Rates (pg.35)
6:10 p.m. V. Public Hearings
A. Truth in Taxation Hearing—2020 Budget Presentation(pg. 39)
6:20 p.m. VI. Old Business
A. 2020 Street Improvements—Approve Plans and Specification sand Authorize
Bidding (pg. 45)
B. Consider Ordinance 1206—Penalties for Unlawful Sale of Alcohol (pg. 69)
Please mute or silence any cell phones,computers or other devices during meeting—Thank You.
Page 1 of 162
Agenda
December 10,2019
Page 2
6:30 p.m. VII. New Business
A. Resolution Approving the 2020 Budget(pg. 73)
B. Resolution Approving the 2020 Tax Levy (pg. 77)
C. 2020 Water and Sewer Rate Study and Review of Storm Water Rates (pg. 79)
D. Adopt Amended CC 102 Master Fee Schedule (pg. 123)
E. Consider Legislative Services Agreement—Lockridge Grindal Nauen PLLP (pg.
127)
F. Appropriation of City Resources for Medical Responses (pg. 131)
G. 5627 Perkins Ave—Site Conditions/Action (pg. 145)
H. 2020 Council Appointments (pg. 159)
I. Consider a Joint City Council Meeting (pg. 161)
7:20 p.m. VIII. Other Council Items or Announcements
7:20 p.m. IX. Closed Session
A. Labor Negotiations (closed pursuant to MN Stat. 13d.03)
B. Discussion on Land Acquisition for Backage Road Project (closed pursuant to MN
Stat. 13d.05, Subd. 3(c)(3))
C. Discussion on Offer to Purchase City Owned Real Property on Stagecoach Trail
(closed pursuant to MN Stat. 13d.05, Subd. 3(c)(3))
8:00 p.m. X. Adjournment
Page 2 of 162
J
Oak Park Heights
Request for Council Action
Meeting Date December 10,2019
Agenda Item Recycling Award
Time Req. 0
Agenda Placement Staff Reports
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Receive Information
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 3 of 162
City of
Oak Park Heights
41 14168 Oak Park Blvd.N.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
November 22, 2019
Gerald and Diane Koenig
14893 57th Street North
Oak Park Heights, MN 55082
Dear Mr. and Mrs. Koenig:
Thank you for participating in the City's recycling program. As an incentive to
recycle and to increase fire prevention awareness, the City rewards two residents
each month with their choice of an award of $25.00 or a fire extinguisher and/or
smoke detector(s).
Your residence was checked on Thursday, November 21, 2019, to determine if you
had your recycling bin out with your regular garbage. Your recycling was out and
ready for collection; therefore, you are one of this month's winners. Please contact
me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me
know your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in the
City's recycling program.
Congratulate s.
Jennifer Pinski
City Clerk
TREE CITY U.S.A.
Page 4 of 162
5�
Oak Park Heights
Request for Council Action
Meeting Date December 10t" 2019
Time Required: 1 Minutes
Agenda Item Title: Recognition of Stillwater Area Mountain Biking Teams
Agenda Placement Visitor's/Public Comment
Originating Department/Requestor: Mike Runk, City Council Member
Requester's Signature
Action Requested: Discussion, Possible Action—see below.
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
I would like to again involve the City in ` -
congratulating the Stillwater Area Mountain ..
Bike Teams for AGAIN winning— 11 place-
both the High School and Middle School
levels in their OVERALL team scores. The
Teams, practice regularly at the Valley View 2 0 19 Se a so ri J do Fmat i,
Mountain Biking Trails and they have been a Tram Daieq Lenue DWes 2018 Team video
major entity in the operation and continued
maintenance of this public facility.
Similar to previous years,I would like the City - - -- —
to provide a small plaque commemorating
their 2019 achievements to be placed at the
trailhead entrance.
Some more information on the Teams: M ,
haps://www.stillwateimtb.com/home
haps://www.stillwatermtb.com/about/our-
affiliates ,. ,ob , . ..r.�, .�,o, w•
Page 5 of 162
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Page 6 of 162
Oak Park Heights
Request for Council Action
Meeting Date December 10,2019
Agenda Item Approve city Council Minutes—November 12,2019
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 7 of 162
CITY OF OAK PARK HEIGHTS
TUESDAY, NOVEMBER 12, 2019
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 6:00 p.m. Present: Councilmembers Dougherty,
Johnson, Liljegren and Runk. Staff present:
City Administrator Johnson, City
Clerk Pinski, City Attorney Kevin Sandstrom, and City Engineer Mann. Absent:
City Planner Richards.
Mayor McComber added approval of a Resolution thanking Judy Tetzlaff to
Consent Agenda Item C.
Councilmember Liljegren, seconded by Councilmember Johnson, moved to
approve the Agenda as amended. Carried 5-0.
II. Council/Staff Reports:
A. Ma McComber: She reported she attended a Beyond the Yellow
Ribbon event at Andersen Corporation where Governor Walz recognized
them as a Beyond the Yellow Ribbon Company, she attended a
presentation at the Capitol with the Office of Management and Budget
with the City Engineer and City Administrator and gave the presentation
regarding the request for bonding at Norell and 60th Street, and she had a
League of Minnesota Cities Board of Directors meeting the previous week
and there was discussion on social media. She said the House bonding tour
would be coming to the City that week to look at the Norell and 6e Street
intersection, she would be participating in a conference call with the
Center for Energy and Environment to discuss the recent report they
released, she would be participating in a conference call on transportation
with the National League of Cities, she would be attending the League of
Minnesota Cities and Metro Cities regional meeting, and the following
week she would be going to the National League of Cities conference. She
also reported that Representative Christensen would be hosting a town hall
meeting at the Stillwater Library on November 16.
B. Councilmember Dougherty: No report.
C. Councilmember Johnson: No report.
D. Councilmember Lilje ren: He reported the Planning Commission meeting
for November was cancelled.
E. Councilmember Runk: He reported the Middle St. Croix Watershed
Management Organization's next meeting was set for November 14.
Page 8 of 162
City Council Meeting Minutes
November 12,2019
Page 2 of 3
F. Staff: City Clerk Pinski reported that Jason Kadela of 5896 Olene Ave
North and Heather Bixby of 15042 63' Street North were chosen as the
recycling award winners.
III. Visitors/Public Comment:
IV. Consent Agenda:
A. Approve Bills &Investments
B. Approve City Council Minutes----November 12, 2019
C. Accept Resignation(Retirement) and Approve Resolution for Ms. Judy
Tetzlaff
D. Approve Spring and Fall Clean-up Dates for 2020
E. Adopt Resolution Designating the Polling Location for the 2020 Elections
in the City of Oak Park Heights
F. Approve Amendment to City/RISE Cleaning Agreement for City Hall
Councilmember Runk, seconded by Councilmember Johnson,moved to approve
the Consent Agenda. Roll call vote taken. Carried 5-0.
V. Public Hearings:None
VI. Old Business:None
VII. New Business
A. Set 2020 City Council Meeting Dates: The City Council reviewed a list of
regular meeting dates based on the schedule of the second and fourth
Tuesdays of each month. They cancelled the first meetings in March,June,
July, and August, cancelled the last meeting in December, and moved the
first meeting in November to November 6. Councilmember Liljegren,
seconded by Councilmember Runk,moved to approve the meeting dates
with those changes. Carried 5-0.
B. Set Date, Time and Location for 2020 Party in the Park: Councilmember
Johnson, seconded by Councilmember Liljegren, moved to set Party in the
Park for June 4 at Brekke Park from 4:30 to 6:30 p.m. Carried 5-0.
VIII. Other Council Items or Announcements:None
IX. Closed Session
City Attorney Sandstrom reported that the City Council would go into a closed
session pursuant to Minnesota Statutes 13d.05, Subdivision 3(c)(3) for the
following items of discussion:
Page 9 of 162
City Council Meeting Minutes
November 12, 2019
Page 3 of 3
A. Discussion on Offer to Purchase City Owned Real Propertv: 5416
Stagecoach Trail North listed for sale with TELUS properties in which an
offer was received.
B. Discussion on Land A uisition for Backa a Road Project: described as
the far end of the parking lot of the retail development containing Kohl's,
Michaels, T.J. Maxx, and Pier 1.
Councilmember Runk, seconded by Councilmember Dougherty,moved to go into
closed session at 6:12 p.m. Carried 5-0.
Mayor McComber recalled the open meeting at 7:10 p.m. City Attorney
Sandstrom reported that on item A of the closed session,the City Council
considered an offer and gave direction on a counteroffer, and that on item B of the
closed session, City Council gave direction to staff. No formal motions were
made in closed session.
X. Adiourn: Councilmember Runk, seconded by Councilmember Liljegren,moved
to adjourn at 7:11 p.m. Carried 5-0.
Respectfully submitted, Approved as to Content and Form,
Jennifer Pinski Mary McComber
City Clerk Mayor
Page 10 of 162
s•
Oak Park Heights
Request for Council Action
Meeting Date December 10, 2019
Agenda Item Adopt Resolution for 2020 Liquor, Tobacco, and Amusement License Renewals
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
Stillwater Bowl has filed an application for outdoor concert on July 12, 2019. Staff has reviewed
and approved the application for the event.
See attached.All fees have been paid and the background checks were completed by the Oak
Park Heights Police Department I recommend approval.
Page 11 of 162
CITY OF OAK PARK HEIGHTS
RESOLUTION 19-12-50
A RESOLUTION APPROVING PROPOSED ANNUAL
LIQUOR, TOBACCO,AND AMUSEMENT LICENSES
WHEREAS, the City Council for the City of Oak Park Heights has received applications
for the year 2020 liquor, tobacco, and amusement licenses from businesses located within the
City limits.
NOW, THEREFORE,BE IT RESOLVED, by the City Council of the City of Oak
Park Heights that the licenses outlined in Exhibit A are hereby approved.
Passed by the City Council of Oak Park Heights this 10th day of December, 2019.
Mary McComber
Mayor
Attest:
Eric A. Johnson
City Administrator
Page 12 of 162
EXHIBIT A
CITY OF OAK PARK HEIGHTS
2020 LICENSES
Off-Sale Liquor Licenses
Kowalski Companies Inc. dba Kowalski's Market
LaPalao Companies LLC dba Liquor Time
Wal-Mart Stores, Inc. dba Wal-Mart Store #1861
On-Sale Liquor Licenses
Apple Minnesota LLC dba Applebee's Neighborhood Grill & Bar
Dailey Incorporated dba Carbon's Pizzeria& Pub
Phil's Tara Hideaway Inc. dba Club Tara Hideaway
Letru Inc. dba Stillwater Bowl & Lounge
Bridge Banquet, LLC dba Heights Hall and Club
Lo, Inc. dba Joseph's Family Restaurant
Muddy Cow Oak Park Heights dba Muddy Cow
On-Sale Sunday Liquor Licenses
Apple Minnesota LLC dba Applebee's Neighborhood Grill & Bar
Dailey Incorporated dba Carbons Pizzeria& Pub
Phil's Tara Hideaway Inc. dba Club Tara Hideaway
Letru Inc. dba Stillwater Bowl & Lounge
VFW 323 dba Greeder-Hinds Comfort Post
Bridge Banquet, LLC dba Heights Hall and Club
Lo, Inc. dba Joseph's Family Restaurant
Muddy Cow Oak Park Heights dba Muddy Cow
Club Liquor License
VFW 323 dba Greeder-Hinds Comfort Post
On-Sale Wine License
Tan's, Inc. dba Golden Crown Restaurant
On-Sale Non-Intoxicating Liquor License
Tan's, Inc. dba Golden Crown Restaurant
Page 13 of 162
City of Oak Park Heights
2020 Licenses
Page 2
Off-Sale Non-Intoxicating Liquor License
Kowalksi Companies Inc. dba Kowalski's Market
Northern Tier Retail LLC dba Speedway #7036
Kwik Trip Inc. dba Kwik Trip #I I I
LaPalao Companies LLC dba Liquor Time
Northern Tier Retail LLC dba Speedway#4549
Wal-Mart Stores Inc. dba Wal-Mart Supercenter#1861
Amusement Licenses
Letru Inc. dba Stillwater Bowl &Lounge
Wal-Mart Store#1861
Tobacco Licenses
Northern Tier Retail LLC dba Speedway#7036
Holiday Stationstore 4237
Kwik Trip, Inc. dba Kwik Trip#111
LaPalao Companies LLC dba Liquor Time
LRS Enterprises dba Sodie's Cigar& Pipe
Northern Tier Retail LLC dba Speedway#4549
Wal-Mart Stores, Inc. dba Wal-Mart Store#1861
Walgreens #06916
Page 14 of 162
3
Oak Park Heights
Request for Council Action
Meeting Date December 10,2019
Agenda Item Approve 2020 Taxi Cab Licenses for F.D.S. Enterprises dba A. Taxi
Time Req.
0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Discussion and Possible Action
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
I recommend approval pending passage of inspections with the City of Oak Park Heights Police
Department, submission of required materials, and payment of the license fee.
Page 15 of 162
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Page 16 of 162
T/'moi
Oak Park Heights
Request for Council Action
Meeting Date December 10, 2019 Time Required: 1 minute
Agenda Item Title Certification of Delinquent Utili1y Billing
Agenda Placement Consent
Originating Department/Requestor Finance—Betty Caruso Finance Director
Requester's Signature
Action Requested Approve the attached Resolution Approving Certification of Delinquent Utility
Charges to the County Auditor for Collection With the 2020 Tax Bills
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
In accordance with MS 444.075 subd 3e and the city ordinance of 1001.04
I am requesting that the council approve the listing of delinquent bills as a lien against the property and
authorize that they be sent to the County Auditor for collection with the 2020 tax billing.
Due to scheduling of December council meetings, the list has been prepared as of December 6,
2019,however, in accordance with policy, the City will accept payments on the delinquent
amounts through December 18,2019. Therefore,I request that Council adopt the list and give
me authority to adjust the amounts for payments or corrections that may be received prior to
certification to the County Auditor.
Page 17 of 162
CITY OF OAK PARK HEIGHTS
COUNTY OF WASHINGTON AND
STATE OF MINNESOTA
RESOLUTION 19-12-48
A RESOLUTION APPROVING CERTIFICATION OF DELINQUENT UTILITY
CHARGES TO THE COUNTY AUDITOR FOR COLLECTION WITH THE 2020 TAX
BILLS
WHEREAS, the following properties have delinquent utility bills as of December 10,
2019 and require collection;
SEE ATTACHED LIST
WHEREAS, the City Staff for the City of Oak Park Heights has complied with the
collection procedures for the utility billing and the above accounts remain delinquent as of
December 18 2019; and,
WHEREAS,the City is allowed by statute to use certification to the County for inclusion
on the real estate tax collection system as the collection mechanism.
NOW, THEREFORE,BE IT RESOLVED,by the City Council of the City of Oak
Park Heights that delinquent utility charges included on the list supplied by the Finance Director
and as reduced for payments between December 6,2019 and December 18, 2019,be certified to
the County Auditor for Collection with the 2020 Tax Bill.
Passed by the City Council of Oak Park Heights this 10th day of December, 2019.
Mary McComber
Mayor
Attest:
Eric A. Johnson
City Administrator
Page 18 of 162
DELINQUENT UTILITY ACCOUNTS 121612019 FOR CERTIFICATION
Cust No Parcel ID Account Balance Cust No Parcel ID Account Balance
101-00030-04 34-030-20-32-0026 501.08 106-13600-03 04-029-20-24-0113 738.66
101-00700-02 34-030-20-32-0021 426.75 106-13800-04 04-029-20-24-0099 145.80
101-02700-03 34-030-20-32-0035 337.35 106-14300-02 04-029-20-24-0093 133.65
101-04330-02 34-030-20-32-0092 1,730.26 106-14700-05 04-029-20-24-0089 488.12
101-05000-09 34-030-20-32-0063 146.88 106-15900-04 04-029-20-24-0073 300.95
101-65030-14 34-030-20-32-0065 142.85 106-16300-02 04-029-20-24-0064 846.68
101-06200-02 34-030-20-32-0131 537.35 106-16400-03 04-029-20-24-0063 218.46
101-06400-09 34-030-20-32-0134 569.42 106-17000-15 04-029-20-24-0057 285.73
101-06800-02 34-030-20-32-0104 149.89 106-18000-04 04-029-20-24-0101 1,099.95
102-03000-06 34-030-20-32-0110 526.16 107-10700-02 04-029-20-14-0053 569.80
102-11500-01 34-030-20-32-0146 611.37 107-11100-02 04-029-20-14-0049 177.54
102-12000-02 34-030-20-32-0138 529.43 107-11200-05 04-029-20-14-0048 285.30
102-13100-04 34-030-20-33-0139 537.35 107-11600-02 04-029-20-14-0044 133.65
102-16400-03 34-030-20-31-0013 24.78 107-12700-05 04-029-20-14-0033 563.15
103-10200-03 04-029-20-24-0029 137.34 107-13800-07 04-029-20-14-0022 493.83
103-12200-04 04-029-20-13-0014 128.76 107-15100-06 04-029-20-14-0059 568.59
103-12400-08 04-029-20-13-0016 2,016.08 107-15300-05 04-029-20-14-0061 311.85
103-13300-05 04-029-20-24-0003 133.65 107-15800-05 04-029-20-14-0066 537.35
103-15400-05 04-029-20-23-0016 537.35 107-16100-04 04-029-20-14-0069 599.28
103-15900-03 04-029-20-21-0036 769.30 107-16800-07 04-029-20-14-0004 537.35
103-17400-08 04-029-20-21-0026 829.03 107-17000-03 04-029-20-14-0002 537.35
103-17700-01 04-029-20-24-0037 133.65 107-18000-04 04-029-20-11-0013 636.35
103-18100-02 04-029-20-24-0034 537.35 107-18200-15 04-029-20-11-0013 662.54
10349500-03 04-029-20-23-0018 145.80 107-18300-12 04-029-20-11-0013 672.27
103-21000-10 04-029-20-14-0110 133.65 107-18500-11 04-029-20-11-0013 250.86
103-21800-03 34-030-20-23-0024 52.90 107-18900-06 04-029-20-11-0013 175.78
104-13500-02 04-029-20-21-0004 133.65 107-19600-09 04-029-20-11-0013 267.30
10414100-07 04-029-20-21-0075 537.35 107-19900-10 04-029-20-11-0013 653.68
104-15500-02 04-029-20-21-0051 537.35 107-20000-15 04-029-20-11-0013 423.11
104-20500-01 04-029-20-12-0024 280.11 107-22100-04 04-029-20-13-0044 666.33
104-22730-02 04-029-20-22-0014 247.68 107-22200-02 04-029-20-13-0043 537.35
10423160-00 05-029-20-11-0148 638.37 107-23200-04 04-029-20-23-0030 696.64
10544300-04 03-029-20-21-0039 398.14 107-24000-08 04-029-20-23-0034 298.31
105-15500-03 03-029-20-24-0041 4,970.90 107-24350-09 04-029-20-11-0114 55.48
105-16200-10 03-029-20-24-0017 537.35 107-25900-01 04-029-20-14-0205 627.35
105-17000-02 03-029-20-13-0016 400.95 107-26450-05 04-029-20-14-0194 353.42
105-17300-06 03-029-20-13-0010 111.32 107-26650-05 04-029-20-14-0191 108.96
105-17500-08 03-029-20-13-0041 51.49 107-26700-02 04-029-20-14-0189 537.35
105-18000-02 03-029-20-13-0022 537.35 107-29430-14 04-029-20-11-0071 267.30
105-18100-13 03-029-20-13-0024 633.41 108-10300-05 04-029-20-23-0059 133.65
105-18550-04 03-029-20-21-0035 651.59 108-11300-04 04-029-20-32-0079 843.54
105-19000-03 03-029-20-21-0015 131.89 108-11400-03 04-029-20-32-0078 279.07
105-19700-04 03-029-20-31-0003 1,135.59 108-11700-04 04-029-20-32-0012 541.04
105-19900-04 03-029-20-31-0003 3.84 108-13000-03 04-029-20-32-0018 133.65
106-10100-03 04-029-20-240084 591.20 108-13700-01 04-029-20-32-0027 1,870.31
106-10300-02 04-029-20-13-0083 133.65 108-15900-04 04-029-20-32-0058 482.80
108-16900-02 04-029-20-32-0053 610.74
108-17300-03 04-029-20-32-0057 157.30
108-18000-05 04-029-20-32-0065 330.99
108-18750-05 04-029-20-32-0095 134.53
109-10100-02 05-029-20-14-0086 239.39
109-10500-00 05-029-20-14-0082 1,167.55
109-10900-00 05-029-20-14-0078 684.81
109-11200-02 05-029-20-14-0075 367.04
109-11500-03 05-029-20-14-0101 2,608.27
109-12600-03 05-029-20-14-0088 534.16
109-13200-00 05-029-20-14-0094 190.22
109-13600-03 05-029-20-14-0098 148.48
109-14500-02 05-029-20-14-0124 457.00
109-14900-02 05-029-20-14-0112 297.01
109-16500-01 04-029-20-23-0095 289.63
110-00300-01 05-029-20-23-0039 1,205.55
110-00450-03 05-029-20-23-0042 617.72
110-03000-02 05-029-20-23-0011 548.41
110-03400.06 05-029-20-23-0008 93.67
110-03700-03 05-029-20-23-0030 233.15
110-03900-04 05-029-20-23-0028 482.23
110-05500-03 05-029-20-23-0066 133.65
110-06200-04 05-029-20-23-0059 600.00
110-07600.02 05-029-20-23-0043 278.36
TOTAL ALL 59,146.30
Page 19 of 162
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Page 20 of 162
Oak Park Heights
Request for Council Action
Meeting Date December 10,2019
Agenda Item Title: Approve Resolution Designating_2020 Checking and Bank
Depositories
Time Required 1 minute
Agenda Placement Consent
Originating Department/Requestor Betty Caruso, Finance Director
Requester's Signature_ LteLl
Action Requested : Approve Resolution designating 2020 checking and bank depositories
Background/Justification(Please indicate any previous action, financial implications including budget
information and recommendations).
The City currently has its checking and some investments with MidWestOne Bank.
The remaining institutions hold the other city investments:
First State Bank and Trust, First Resource Bank, RBC Wealth Management, Wells Fargo Advisors,
LLC and the 4M Fund.
There are some institutions that I have included on the list that I am not presently investing with,
however, I may be using them in the future depending upon the rates offered and if they are willing to
pledge securities for any deposits above FDIC limits. If we were to invest with any new financial
institution, Finance would review bank ratings and financial criteria before investing, along with
consulting with other cities regarding the broker.
The list of depositories is as follows:
MidWestOne Bank
First State Bank and Trust
Wells Fargo Advisors, LLC
US Bank
First Resource Bank
Oppenheimer & Co. Inc (not presently used)
RBC Wealth Management
Bremer Bank(not presently used)
Minnesota Municipal Money Market Fund(4M)
Page 21 of 162
CITY OF OAK PARK HEIGHTS
RESOLUTION 19-12-49
A RESOLUTION DESIGNATING
2020 CHECKING&BANK DEPOSITORIES
MidWestOne Bank—Checking and Investments
First State Bank and Trust—Investments
US Bank—Investments
Bremer Bank- Investments
Minnesota Municipal Money Market Fund-4M Fund—Investments
Wells Fargo Advisors, LLC—Investments
First Resource Bank—Investments
RBC Wealth Management—Investments
Oppenheimber& Co, Inc-Investments
Passed by the City Council of Oak Park Heights this 10th day of December 2019.
ATTEST: Mary McComber, Mayor
Eric A. Johnson Administrator
Page 22 of 162
Oak Park Heights
Request for Council Action
Meeting Date December 10, 2019
Agenda Item Title Approve 2020 Area Charge for Connection to Water Sewer and Storm Sewer
Systems Time Required 1 min
Agenda Placement Consent
Originating Department/Requestor Finance—Betty Caruso, Finance Director
Requester's Signature
Action Requested Approve Resolution for 2020 Area Charge for Connections to Municipal Water
Systems, Sanitary Sewer Systems and Storm Sewer Systems
Background/Justification(Please indicate any previous action, financial implications including budget
information and recommendations).
The City Engineer has calculated the City's utility area charges for 2020 and is recommending a 1.3%
increase in the area charges for water, sanitary sewer, and storm sewer. This increase percentage is
based on the Construction Cost Index.
I recommend approval of the area charges for sanitary sewer, water main, storm sewer and TSMP area
storm sewer as of January 1, 2020 per the attached recommendation from the City Engineer.
Page 23 of 162
(3
S La ntec 2335 Highway 36 West,St.Paul MN 55113-3819
October 10,2019
File: 193801828
Attention: Eric Johnson
City of Oak Park Heights
14168 Oak Park Blvd. N.
Oak Park Heights, MN 55082
Reference: Utility Area Charges
Dear Eric,
The City has established a system of area charges to assist in financing trunk utility
improvements. These charges should be adjusted from time to time to recover additional costs
incurred as a result of inflation, capitalized interest, or revisions/updates to trunk facilities. The
table on the following page is a tabulation of the current area charges and those proposed for
development initiated after January 1, 2020.
Adjustments to the City's utility area charges are tied to the ENR national Construction Cost Index
(CCI), which is a benchmark of the current cost of materials and labor in the construction industry.
The City's utility area charges were last updated in November 2019. From the third quarter of
2018 to the third quarter of 2019, the CCI has increased 1.3%, which is the current increase we
are recommending to the City's area charges.
If you have any questions or require further information, please call me at(612) 712-2085.
Regards,
Stantec Consulting Services Inc.
Lee M. Mann, P.E.
Principal
Phone: 612-712-2085
lee.mann@stantec.com
Attachment: Utility Area Charge Updates for 2020
ENR CCI Partial History
c. Betty Caruso, Julie Hultman—City of Oak Park Heights
Kevin Sandstrom—City Attorney
Designs with community in mini
Page 24 of 162
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Page 25 of 162
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Page 26 of 162
e,
•i'x.
Oak Park Heights
Request for Council Action
Meeting Date December 101.2019
Time Required: 1 Minute
Agenda Item Title: Animal Hum ci —Letter of Understanding-2020
Agenda Placement Consent e
Originating Dep en que 'c Johns n Ci Administrator
Requester's Signature
Action Requested_,Dpog Vetter of Understanding for the Animal Humane Socie -2020
Background/Justification lease indicate if any previous action has been taken or if other public
bodies have advised):
The City of Oak Park Heights does have a continuing relationship with the Animal Humane
Society to accept animals secured by the City, (typically the City's Police Department). The
AHS is seeking a written agreement between the City that is consistent with past practices and
anticipated fee structures.
The AHS is typically the only convenient and reliable resource available to the City to provide
these animal shelter/possible recovery resources. Fee structures as noted are reasonable and
consistent with past years.
Staff does recommend the approval of the Letter of Understanding for Impound Housing
services for 2020.
Page 27 of 162
RECEIVED
animal humane society E�VED
November 12, 2019
2 2013
City of Oak Park Heights
14168 Oak Park Blvd N Clty of Oak Park Heights
Oak Park Heights, MN 55082 --,AM PM
Dear Municipal Administrator,
As you know,Animal Humane Society partners with local cities to improve the lives and welfare of animals as
well as the impact they have on people in our community. We look forward to continuing
You in 2020. g our partnership with
To align our fees with our costs,there is a small 3%increase
oour fees. When owners through our facility, we will charge a$22 admin fee to the municipality.animals
will charge$196 for dog s
and cats that remain in our care and are not returned to their owner. We will charge$46 for critters and other
small companion animals. These costs cover their housing,feeding,vaccination, and other veterinary care.
Two copies of your 2020 contract are enclosed.We work with several municipalities, and to be able to have
one formalized contract, we have updated language around species we can house, "other fees"like
quarantines, and our liability and insurance levels. While it will look different to some of you, we anticipate no
operational changes from the services we have provided before.
If you have any questions about the program in general, please feel free to contact me at the email or phone
number below. If you have any questions about specific billing issues or animals, please contact Brian Munro,
our site manager in Woodbury. The contracts have already been signed by Janelle Dixon,our CEO. Please sign
both copies of the contract and return one of them to the address below.
We appreciate your partnership as we seek to serve both the people and animals of our communities.
Sincerely,
Graham Brayshaw, DVM
Director of Animal Services, Animal Humane Society
Ira shawCa�animalhumanesociety ori
(763)489-2224
Animal Humane Society, Woodbury
c/o Brian Munro,Site Manager
9785 Hudson Rd
Woodbury, MN 55125
bmunroC°animalhumanesociety ori
(651)788-4675
Coon Rapids Golden Valley St.Paul Woodbury
763-489-2201
animalhumanesociety.org Page 28 of 162
Animal Humane Society
and
City of Oak Park Heights
Letter of Understanding for Impound Housing Services
2020
1. Animal Humane Society(AHS) agrees to provide the following services:
a. Housing for stray or abandoned animals that are retrieved or legally seized by your
municipality's community service officer(CSO) or animal control officer(ACO), or for
stray animals that are brought into the shelter by a citizen and verbal permission is
given by your agency via phone for intake. Housing includes kennel space, daily
cleaning, food and water.
b. AHS is unable to house wildlife or farm animals.
i. Exceptions can be made for chickens with prior approval of the site manager at
AHS.
c. Herd management vaccination following our standard vaccination protocols, as well as
medically necessary and/or emergency care for sick or injured animals impounded
during regular business hours.
d. Euthanasia services as deemed necessary by an AHS veterinarian. These services may
be provided at the end of the legally required holding period or in the case of a medical
situation that requires immediate euthanasia.
e. Adoption services as deemed appropriate by AHS veterinary staff. The animals will be
evaluated for these services at the end of the legally required holding period.
f. Euthanasia services and body disposal as deemed appropriate by AHS veterinary staff.
The animals will be evaluated for these services at the end of the legally required
holding period.
g. Provide animal rabies quarantine or diagnostic service for stray felines or canines that
have bitten a person.
h. Hold animal for the legally required stray holding period: 5 days in MN, 4 Days in WI
if a live release, 7 days in WI if euthanized or until reclaimed by owner within this
holding period.
i. AHS will follow internal policy and best practice for unclaimed animals. City of Oak
Park Heights may request and view AHS policies at any time.
2. AHS expectations:
a. AHS is not responsible for sick or injured animals that are left after hours. Outside
treatment must be sought for these animals by the animal control officer or community
service officer prior to leaving the animals at the AHS facility when veterinary staff
members are not on duty.
I
E
Page 29 of 162
b. AHS has the sole authority to disposition all animals that have not been reclaimed upon
the expiration of the legally designated holding period.
c. AHS will not accept feral cats seized under municipal authority by your municipality's
CSO or ACO.
d. AHS is not responsible for collecting any fees from an owner for a municipality.
3. City of Oak Park Heights agrees to:
a. Adhere to the drop off procedure set forth by AHS including animal housing at the
shelter and paperwork. Drop off procedures and paperwork training for community
service or animal control officers will be provided.
b. Adhere to state laws and local ordinances that apply to the handling of stray or
abandoned animals and the seizure and return of animals to their owners.
c. Direct citizens where to take stray animals when not receiving permission for
impoundment at AHS.
d. Seek care for injured or sick animals prior to drop off in the event that it is after hours
and/or AHS veterinary staff is not on duty.
e. Pay the designated fees for each animal cared for from your municipality. AHS will
charge a standard fee of$196 per canine or feline and a$46 fee per"other" domestic
animals (rabbits, guinea pigs,birds etc.)not reclaimed by its owner.
i. Fees for animals seized by the municipality that require quarantine will be
charged the standard fee for every five(5) days the animal is quarantined if the
animal is not reclaimed.
ii. AHS will charge a$22 administrative/processing fee to the municipality for
each animal reclaimed by its owner in place of the standard fee. In these
instances AHS will charge the owner reclaim fees.
iii. City of Oak Park Heights is responsible for fees if the owner does not reclaim
by the last day of the hold or quarantine period.
f. Adhere to AHS policy and best practice for unclaimed animals. City of Oak Park
Heights may request and view AHS policies at any time.
g. Adhere to building access rules and ensure that the service access door is closed and
locked after use in an after-hours drop off.
h. Ensure that the municipality's CSO/ACO uses his/her discretion in the field as to
whether or not to impound an animal. AHS is not responsible for those decisions.
i. Be available to members of your community to resolve their concerns related to the
actions of your ACO/CSO officers and your municipality's procedures, policies and
requirements.
4. Administration
a. AHS will bill the municipality at the end of each quarter on a fiscal calendar year.
Billing will be mailed in the first month following the end of the quarter. Payment is
expected within 30 days of receipt of billing.
b. AHS will assign a contact person who should be contacted in the event of any problems,
concerns or to receive feedback regarding the program.
2
Page 30 of 162
c. Any billing disputes must be raised within 10 days of receipt of billing.
d. The AHS agrees to maintain all data received from City of Oak Park Heights in the
same manner as City of Oak Park Heights as required under the Minnesota
Government Data Practices Act,Minnesota Statutes, Chapter 13.
e. Insurance Requirements.
i. Liability. AHS agrees to maintain commercial general liability insurance in a
minimum amount of$1,000,000 per occurrence; $2,000,000 annual aggregate.
The policy shall cover liability arising from premises, operations, products-
completed operations,personal injury, advertising injury, and contractually
assumed liability. Upon request City of Oak Park Heights shall be named as
an additional insured.
ii. Automobile Liability. If AHS operates a motor vehicle in performing the
services under this agreement,AHS shall maintain commercial automobile
liability insurance, including owned,hired, and non-owned automobiles,with a
minimum liability limit of$1,000,000, combined single limit.
iii. Workers' Compensation. AHS agrees to comply with all applicable workers'
compensation laws in Minnesota.
iv. Certificate of Insurance. The AHS shall deliver to City of Oak Park Heights a
Certificate of Insurance as evidence that the above coverages are in full force
and effect.
f. Indemnification:
i. AHS. To the fullest extent permitted by law, AHS agrees to defend and
indemnify City of Oak Park Heights, and its officers, employees, and
volunteers, from and against all claims, damages, losses, and expenses,
including attorney fees, arising out of or resulting from the performance of work
under this agreement;but only to the extent caused in whole or in part by the
negligent acts, errors or omissions of AHS, AHS's subcontractor(s), or anyone
directly or indirectly employed or hired by AHS, or anyone for whose acts AHS
may be liable. AHS agrees this indemnity obligation shall survive the
completion or termination of this agreement.
ii. City of Oak Park Heights. To the fullest extent permitted by law, City of Oak
Park Heights agrees to defend and indemnify AHS, and its officers, employees,
and volunteers, from and against all claims, damages, losses, and expenses,
including attorney fees, arising out of or resulting from the performance of work
under this agreement;but only to the extent caused in whole or in part by the
negligent acts, errors or omissions of City of Oak Park Heights, or anyone
directly or indirectly employed or hired by City of Oak Park Heights, or
anyone for whose acts City of Oak Park Heights may be liable. City of Oak
Park Heights agrees this indemnity obligation shall survive the completion or
termination of this agreement.
3
Page 31 of 162
This agreement is based on a one year commitment, which is renewed annually from the date your
administrator signs the agreement below. The agreement can be ended at any time by either party with
a 30 written day notice.
This agreement is entered into on the day of , 201_by
Janelle D' on, Pr dent&CEO Signed on behalf of Municipal Authority
Animal umane ociety
Printed Name and Title
Signed on behalf of Municipal Authority
Printed Name and Title
4
Page 32 of 162
Oak Park Heights
Request for Council Action
Meeting Date December 10, 2019
Time Required: 1 minute
Agenda Item Title: 2020 Home Occupation Permit Renewals
Agenda Placement Consent
Originating Department/Requestor Administration/Julie Hultman
Requester's Signature` � , AA
Action Requested Approve Home Occupation Permit Renewals for 2020
Background/Justification: (Please indicate if any previous action has been taken or if other public bodies have advised)
Home Occupation Permits require annual renewal.
2020 Home Occupation Permit renewal is requested for the following, who held Home Occupation
Permits in 2019:
Sarah Bell, Hair Salon
Elizabeth Brooks, Air B& B
Michael & Heather Diethert, Air B & B
Melanie Ebertz, Air B & B
Tracy Evanoff, Child Daycare
Martin & Louise Fenner, Air B & B
Carolyn McDermott, Child Daycare
Randal Patrin-King, Randal Tree Service
Mark Powell, Upholstery Services
Michelle Lorenz, Stillwater Premier Bengals
Page 33 of 162
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Page 34 of 162
Oak Park Heights
Request for Council Action
Meeting Date December 10,2019
Agenda Item Approve 2020 Engineer Rates
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Approve engineering rate schedule for 2020
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
Attached is the 2020 Rate Schedule for Stantec Consulting which is used for the City and for
private development review and inspection services. It is an average increase of 3.6%over the
2019 rates.
Page 35 of 162
Stantec Consulting Services Inc.
733 Marquette Avenue Suite 1000
Minneapolis MN 55402-2309
Tel: (612) 712-2000
Sta ntfk
December 5,2019
File: 193801828
Attention: Eric Johnson
City of Oak Park Heights
14168 Oak Park Boulevard N
Oak Park Heights, MN 55082
Reference: 2020 Stantec Rates
Dear Eric,
We wish to thank the City of Oak Park Heights for allowing us to partner with you in planning and
implementing your municipal projects.To help you prepare for projects next year,we are
enclosing our 2020 hourly rate schedules for municipal services and for standard (private
development) review and inspection services.
Stantec is committed to employing excellent people; keeping our technical capabilities
innovative and effective to serve you best. As such,we are proposing to hold your Stantec
team's rates in Oak Park Heights to an average increase of 3.6%. We continue to strive internally
to minimize cost increases and look for cost saving measures in our day to day operations with
staff to provide the greatest value for your engineering investment. Please note that we have
eliminated the additional charges for equipment on the rate schedule and we will no longer be
charging mileage for our survey crews. Survey crews will have a flat one-man or two-man crew
rate.
We are very grateful for our relationship with Oak Park Heights. Your Stantec Team is dedicated
to providing the City with high quality service while working within your budget constraints.We
look forward to continuing to partner with you in 2020.
If you have any questions or require further information, please call me at (612) 712-2085.
Regards,
STANTEC CONSULTING SERVICES INC.
Lee M.Mann, P.E.
Principal
Attachments: Municipal Rate Table
Standard Rate Table (for Private work)
Design with community in mind
Page 36 of 162
2020
RATE SCHEDULE
(Municipal)
Classification 2020
Senior Principal $ 157.00 $ 194.00
Principal $ 150.00 - $ 183.00
Specialist* $ 139.00 - $ 258.00
Project Manager $ 146.00 - $ 192.00
Senior Engineer I Scientist I Architect Landscape Architect I Planner $ 141.00 $ 185.00
Architect I Landscape Architect $ 127.00 $ 154.00
Land Surveyor $ 112.00 $ 166.00
Engineer Planner I Scientist $ 109.00 $ 154.00
Designer GIS I Landscape Designer Graphics I Senior Technician $ 109.00 $ 155.00
Engineering Technician $ 86.00 - $ 126.00
Project Technician $ 58.00 $ 83.00
Field Supervisor $ 117.00 - $ 183.00
Inspector $ 89.00 - $ 121.00
1-Person Survey Crew $ 151.00
2-Person Survey Crew $ 208.00
*Specialist: Experts in highly technical disciplines including Principal Planners, Market Analyst and
Certified Industrial Hygienist
These rates are adjusted annually in accordance with the normal review procedures of Stantec.
Page 37 of 162
2020
STANTEC RATE SCHEDULE
(Standard)
Classification 2020
Senior Principal $ 204.00 - $ 274.00
Principal $ 192.00 - $ 225.00
Specialist* $ 192.00 - $ 248.00
Project Manager $ 154.00 - $ 204.00
Senior Engineer I Scientist I Architect Landscape Architect I Planner $ 165.00 - $ 204.00
Architect I Landscape Architect $ 132.00 $ 232.00
Land Surveyor $ 132.00 $ 165.00
Engineer Planner I Scientist $ 123.00 - $ 174.00
Designer GIS I Landscape Designer Graphics I Senior Technician $ 123.00 - $ 174.00
Engineering Technician $ 123.00 - $ 165.00
Project Technician $ 98.00 $ 132.00
Field Supervisor $ 143.00 $ 204.00
Inspector
Is 98.00 $ 165.00
1-Person Survey Crew $ 151.00
2-Person Survey Crew $ 208.00
*Specialist: Experts in highly technical disciplines including Principal Planners,Market Analyst and
Certified Industrial Hygienist
These rates are adjusted annually in accordance with the normal review procedures of Stantec.
Page 38 of 162
Oak Park Heights
Request for Council Action
Meeting Date December 10, 2019
Agenda Item Title -Truth in Taxation - 2020 Budget Presentation
Time Required 10 min
Agenda Placement Public Hearing
Originating Department/Requestor Finance-Betty Caruso Finance Director
Requester's Signature
Action Requested Hold Public TNT Hearing for Taxpayers Comments and
Information
Background/Justification (Please indicate any previous action, financial
implications including budget information and recommendations).
TNT Hearing Notices were mailed to taxpayers in the city between November 10-24th giving them
notice of their proposed property taxes for 2020. The TNT hearing is scheduled for December 10,
2019, 6:00 p.m. City Hall, 14168 Oak Park Blvd. N.J.for public input and information.
The city council adopted a proposed budget$5,803,520 on September 24, 2019 and the information
given to the taxpayers is based on that budget. Changes to the budget can be made through
adoption, however the Council cannot make changes to exceed the preliminary TAX LEVY of
$5,263,194.
Action Request
Hold the Public Hearing
Page 39 of 162
12/5/2019
CITY OF OAK PARK
HEIGHTS
202o Truth-In-Taxation Budget Meeting
December :Lo,, 2019
I
2020 Budget
Services Provided by the qty: Public Works
General Government • Street Maintenance
■ Mayor and Council ■ Snow Removal
• Administration and Finance - Street Lighting and Signs
■ Planning,Zoning and Engineering - Tree Removal
• Insurance ■ Sanitation(Garbagel)
Parks and Recreation
Public Safety Capital Improvements
• Police Protection • Street Maintenance Program-Seal Coating/Mill and
• Fire Protection Overlay
• Building Inspection/Permits - Storm Sewer Replacement
■ Animal Control • Equipment and Vehicle Replacement
• Emergency Management • Parks Buildings and Equipment
I
--------------------------------------
2
Page 40 of 162 1
12/5/2019
2020 °
Expenditure °11
Budget GENERAL GOVERNMENT $ 1,504,000 $ 1,492,000 $ 12,000
ROUNDEDTO$1,000
PUBLICSAFETY 1,968,000 1,901,000 67,000
PUBLIC WORKS 391,000 337,000 54,000
PARKS AND RECREATION 185,000 183,000 2,000
SANITATION 227,000 222,000 5,000
TOTAL GENERAL OPERATIONS $ 4,275,000 $ 4,135,000 $ 140,000
TRANSFERS-CAPITAL
IMPROVEMENTS 950,000 1,087,000 (137,000)
TRANSFERS-DEBT 579,000 579,000
TOTAL EXPENDITURES $ 5,804,000 $ 5,801,000 $ 3,000
2020 Revenue
Budget
ROUNDEDTO$1,000 - - --- ,
TAXES-PROPERTY $5,263,000 $ 5,090,000 $ 173,000
TAXES-OTHER 68,000 73,000 (51000)
BUSINESS UCENSE-PERMITS 45,000 41,000 4,000
NONBUSINESS LICENSES-
PERMITS 45,000 89,000 (44,000)
FINES&FORFEITS 45,000 40,000 5,000
INTERGOVERNMENTAL
REVENUES 98,000 103,000 (5,000)
CHARGES FOR SERVICES 34,0Q0 54,000 (201000)
MISC REVENUES 106,000 107,000 (11000)
FUND BALANCE USED 100,000 204,000 (104,000)
TOTAL REVENUES $ 5,804,000 $ 5,801,000 $ 3,000
Page 41 of 162 a
12/5/2019
2020 PROPOSED TAX LEVY
2020
2019 FINAL PROPOSED INCREASE %CHANGE
LEVY TAX LEVY TAX LEVY OVER 2019 2020
OPERATIONS $ 3,423,846 $ 3,734,559 $ 310,713 9.07%
TRANSFERS $ 1,087,400 $ 949,635 $ (137,765) -12.67%
DEBTSERVICE $ 579,000 $ 579,000 $ - 000%
TOTAL TAX LEVY $ 5,090,246 $ 5,263,194 $ 172,948 3.40%
TAX RTES 50.031 50.014 -11017 -0.03%
5
TAXES- WHO PAYS BASED ON VALUES
IFTHE TAX LEVY WAS$100.00: VALUES FOR THE 2019 TAX LEVY
WHO PAYS: (mast cur entvalues available)
• PUBLIC UTILITY(XCEL) $37.00
• COMMERCIAL $30.00
• RESIDENTIAL $32.00 Afim
• ALL OTHER 1.00
TOTAL $100.00
6
Page 42 of 162 3
12/5/2019
PROPERTYVALUES - CHANGES FROM 2019-2020
• FINAL VALUES FOR 2020TAXESAVAILABLE IN FEBRUARY 2020
• COUNTY ESTIMATES
o RESIDENTIAL INCREASES 9.8%
o COMMERCIAL DECREASE -.08%
o PUBLIC UTILITY VALUES OVERSTATED BY 1.68%
SHIFTS IN VALUES FOR 2020 MEANS MORE TAX BURDEN ON
RESIDENTIAL PROPERTIES
i
7
PROPOSED 2020 BUDGET
12020 TAX IMPACT FOR -RESIDENTIAL PROPERTY
ESTIMATED CITY TAXES
HOMEVALUE 2019 ACTUAL 2020ACTUAL INCREASE Value Budget %CHANGE
$ 246,400 $ 1,037.42 $ 1,156.95 $ 119.53 79.52 40.01 11.52%
$ 100,000 $ 310.49 $ 359.05 $ 48.56 36.15 12.41 15.64%
$ 150,000 $ 558.61 $ 631.40 $ 72.79 50.95 21.84 13.03%
$ 250,000 $ 1,055.41 $ 1,176.70 $ 121.29 80.59 40.70 11.49%
$ 400,000 $ 1,800.34 $ 1,994.35 $ 194.01 125.04 68.97 10.78%
I
i
8
Page 43 of 162 4
12/5/2019
--------------------_________------------.______________________-______----------.-------------------------_________--_._______--___________-.7
5 U M MARY
BUDGET
• 2020 BUDGET EXPENDITURES INCREASED $2,632 OR.05%
• TOTAL 2020 BUDGET$5,803,520
TAX LEVY
• 2020 BUDGETED REVENUES OTHER THAN TAXES DOWN
$170,316
■ 2020 TAX LEVY$5,263,194-INCREASE $172,948 OR 3.4%
PROPERTY VALUES
• SHIFTS FROM PUBLIC UTILITY,COMMERICAL TO
RESIDENTIAL
• OVERALLINCREASE IN RESIDENTIAL TAXES 11%
0 7%DUE TO VALUE CHANGES
0 4%DUE TO INCREASE IN BUDGET/TAX LEVY
9
Page 44 of 162 5
0,�,
Oak Park Heights
Request for Council Action
Meeting Date December 10th,2019
Time Required: 10 Minutes
Agenda Item Title: 2020 Street Improvements—Approve Plans and Specifications and
Authorize Bidding
Agenda Placement Old Business
7//
Originating Department/Reque r: so Cinistrator
Requester's Signature
Action Requested: See Below
Background/Justification(Plea indicate if any previous action has been taken or if other public
bodies have advised):
As approved by the City Council in
September, the City Engineer has proceeded
with the development of the plans and
specifications for the design and bidding the
2020 mill and overlay(M&O)areas as well as
a potential RECLAIM of Oakgreen Avenue
(part of Area 5). Please see the City
Engineer's enclosures.
In total the City is proposing to repair three
areas 5, 6 & 8, in 2020 — the updated 2020 Project
December 2019 cost estimate is enclosed — Areas 5,6& 8
totaling $1,098,845 which anticipates to
include all elements and contingencies.
At this time plan preparation is now complete and Staff is seeking approval of these Plans and
Specifications and a final authorization to issue bids.Bids would be due in January or Early February
with work commencing in summer 2020.
Possible Motion: Approve the Plans and Specifications for the Project.(Enclosed)&Authorize
Bids.
Directly Related Matter. Staff has communicated at length with Baytown Township about Oakgreen Ave.A copy
of the FINAL of the requested agreement is enclosed in the last several pages of this Council Action Packet.Baytown
has signed the Agreement and of course remains a 50150 project split.
Page 45 of 162
Preliminary Cost Estimate
2020 MILL AND OVERLAY/OAKGREEN AVENUE
December 2019
No. MILL AND OVERLAY 13300 LF
Item Units 0tv Unit Price Total Price
1 MOBILIZATION LS 1 $20,000.00 $20,000.00
2 TRAFFIC CONTROL LS 1 $10,000.00 $10,000.00
3 MILL BITUMINOUS PAVEMENT(2"DEPTH) SY 49,000 $1.00 $49,000.00
4 REMOVE AND REPLACE 8618 CONCRETE CURB AND GUTTER LF 200 $30.00 $6,000.00
5 REMOVE AND REPLACE SURMOUNTABLE CONCRETE CURB AND GUTTER LF 800 $30.00 $24,000.00
6 PATCH BITUMINOUS PAVEMENT,INCL REMOVALS,3.5"DEPTH SY 400 $30.00 $12,000.00
7 ADJUST EXISTING CATCH BASIN CASTING,INCL NEW HDPE RINGS EA 60 $700.00 $42,000.00
8 ADJUST EXISTING MANHOLE CASTING,INCL NEW HDPE RINGS EA 80 $700.00 $56,000.00
9 ADJUST GATE VALVE BOX EA 30 $300.00 $9,000.00
10 BITUMINOUS MATERIAL FOR TACK COAT GAL 2,500 $2.00 $5,000.00
11 TYPE SP 9.5 WEARING COURSE MIXTURE(2,B) TN 6,000 $50.00 $300,000.00
12 PAVEMENT MESSAGE,3'X 6'CROSSWALK BLOCKS-EPDXY SF 400 $10.00 $4,000.00
13 HYDROMULCH WITH SEED MIX 25-131,INCL 4"LOAM TOPSOIL BORROW SY 600 $8.00 $4,800.00
14 STREET SWEEPING WITH PICKUP BROOM HR 20 $150.00_ $3.000.00
TOTAL BASE BID-PART A:MILL AND OVERLAY Subtotal $544,800.00
Contingencies(5%) $27,240.00
Indirect(25%) $136,200.00
Total Cost $708,240.00
Cost/LF $53.25
JL E N AVEN 2500 LF
No. Item Units 0tv Unit Price Total Price
14 MOBILIZATION LS 1 $10,000.00 $10,000.00
15 TRAFFIC CONTROL LS 1 $5,000.00 $5,000.00
16 SILT FENCE LF 4,000 $2.50 $10,000.00
17 INLET PROTECTION EA 14 $350.00 $4,900.00
18 SALVAGE AND REINSTALL SIGN EA 10 $250.00 $2,500.00
19 SALVAGE AND REINSTALL MAILBOX EA 10 $250.00 $2,500.00
20 FULL DEPTH RECLAMATION SY 8,200 $2.00 $16,400.00
21 REMOVE BITUMINOUS PAVEMENT SY 400 $2.00 $800.00
22 SAWING BITUMINOUS PAVEMENT LF 500 $4.00 $2,000.00
23 SUBGRADE EXCAVATION CY 250 $15.00 $3,750.00
24 CLASS 5 AGGREGATE BASE TN 500 $12.00 $6,000.00
25 CLASS 2 AGGREGATE SHOULDERING TN 300 $15.00 $4,500.00
26 TYPE SP 12.5 NONWEARING COURSE MIXTURE(2,B) TN 1,500 $65.00 $97,500.00
27 TYPE SP 9.5 WEARING COURSE MIXTURE(2,B) TN 750 $70.00 $52,500.00
28 BITUMINOUS MATERIAL FOR TACK COAT GAL 890 $3.50 $2,870.00
29 CULVERT REPLACEMENT LF 200 $50.00 $10,000.00
30 GRAVEL DRIVEWAY PATCH SY 250 $2.00 $500.00
31 BITUMINOUS DRIVEWAY PATCH SY 250 $5.00 $1,250.00
32 4"DOUBLE SOLID LINE,YELLOW EPDXY LF 2,300 $0.60 $1,380.00
33 4"SOLID LINE,WHITE EPDXY LF 4,000 $0.35 $1,400.00
34 PAVEMENT MESSAGE,3'X 6'CROSSWALK BLOCKS EPDXY SF 360 $5.00 $1,800.00
35 HYDROMULCH WITH SEED MIX 25-131,INCL 4"LOAM TOPSOIL BORROW SY 5,500 $8.00 $44,000.00
36 STREET SWEEPING WITH PICKUP BROOM HR 50 $150.00 $7,500.00
TOTAL BASE BID-PART B:OAKGREEN AVE N Subtotal $289,050.00
Contingencies(10%) $28,905.00
Indirect(25%) $72,262.50
Total cost $3901217.50
Cost/LF $156.09
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Page 46 of 162
Consulting
® Stantec 733 Marquette Avenue Suite 1000,Minneapolis MN 55402-2309
December 5,2019
File: 193804872
Attention: Eric Johnson
City Administrator
City of Oak Park Heights
14168 Oak Park Boulevard
Oak Park Heights,MN 55082
Reference: 2020 Mill&Overlay/Oakgreen Avenue—Authorize Bidding
Dear Eric,
The design of the mill and overlay and rehabilitation of Oakgreen Avenue is underway. A progress set of
plans is attached for reference. The project consists of milling and overlaying street maintenance areas 5,
6, and 8; as well as reclaiming Oakgreen Avenue from 58"' Street to the southern border. The southerly
section of Oakgreen Avenue is split between Oak Park Heights and Baytown Township and the costs of
that segment will be shared between the two communities. The plans will be ready to send out for
solicitation of bids prior to the next Council meeting on January 14, 2020.
In addition,the feasibility of connecting the trail segment between the trail on 58th Street and the trail on
Oakgreen that traverses westerly approximately 300 feet south of 58'"Street,will be confirmed. This trail
segment will be included in the final plans if feasible.
As such, we recommend that the City Council authorize advertisement for contractor bids,to be initiated
when the plans are final, subject to City staff's review and authorization. This Council authorization now will
allow the City to get the project out to bid once the plans are ready and approved by City staff before the
next Council meeting. This will fit with the overall project schedule and will have the bid opening on
January 28, 2020,with consideration of award on February 11, 2020.
If you have any questions or require further information, please call me at(612)712-2085.
Regards,
Steal
City Engineer
Phone:612-712-2085
Lee.Mann@stantec.com
Attachment: Progress plan set
c. Andy Kegley,City of Oak Park Heights
Kellie Schlegel,Stantec
Page 47 of 162
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COOPERATIVE AGREEMENT
BETWEEN THE CITY OF OAK PARK HEIGHT. ANn BAYTOWN TOWNSHIP FOR
THE REPAIR OF STREETS AND STORMWATER ALONG THEIR COMMON
BORDER- OAKGREEN AVE.
THIS AGREEMENT, is entered into as of the date written below by and between the City
of Oak Park Heights, a municipal corporation, hereinafter referred to as "OPH", and Baytown
Township, a municipal corporation,herein after referred to as "BTWN".
WITNESSETH:
WHEREAS,OPH and BTWN desire to improve safety,capacity,and operation of Oakgreen
Avenue; a publicly dedicated roadway, a portion of which lies upon their common border which is
further identified in the attached Exhibit"A"; and
WHEREAS, in 2020 OPH is anticipating to prepare plans and specifications, advertise and
receive sealed bids and award a project to the lowest responsible bidder as authorized under
Minnesota Statute for street repairs or reconstruction several areas of Oakgreen Avenue in OPH;and,
WHEREAS,BTWN and OPH desire to include said plans and specifications to add similar
improvements for streets shared in common along their common border; and
WHEREAS, OPH will additionally prepare plans and specifications for the re-construction
(or a Mill & Overlay or Reclaim — depending on results of testing data) of all joint portions of
the Oakgreen Avenue roadway, including any replacement and or rehabilitation of related storm
sewer; and,
WHEREAS,the BTWN agrees to have OPH perform the construction of street over streets
within BTWN's jurisdiction and which may be included under the contract that OPH will have
for the balance of OPH's 2020 street and municipal utility improvements; and
WHEREAS,this Agreement is made pursuant to statutory authority contained in
Minnesota Statute § 471.59.
NOW THEREFORE,IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
A. PURPOSE
The purpose of this agreement is set forth in the above whereas clauses which are all
incorporated by reference as if fully set forth herein.
B. PLANS AND SPECIFICATION PREPARATION
1. The Project is defined as a reconstruction of the Oakgreen Ave.roadway to a rural section
from 58h Street N to a point southwardly approximately 2,000 linear feet including any
Page 62 of 162
required stormwater elements. The Project shall utilize and comply with OPH City
Engineer design specifications.
2. Subject to the Cost Participation elements found in this Agreement, OPH shall be
responsible for the preparation of the necessary plans and specifications, including
compliance with all applicable standards and policies and obtaining all approvals required
in arriving at the specifications for the Project.
3. Both parties shall review and approve the final plans and specifications developed by OPH
before OPH proceeds to the release of bid documents and contract award.
C. CONSTRUCTION ADMINISTRATION, OBSERVATION,AND TESTING
OPH shall be responsible for the design, bidding and award, construction administration,
inspection, and for the observation and testing for all construction items for all aspects of the Project.
OPH shall invoice BTWN for its costs as outlined in Section D.
D. COST PARTICIPATION
1. BTWN is responsible for 100%of the street and stormwater construction costs, including
design, right of way acquisition, administration, inspection, and observation and testing
for all construction items associated with areas within its jurisdiction and a pro rata
proportion of such cost for shared streets along the BTWN/OPH border as shown in
Exhibit A.
2. OPH is responsible for 100% of the street and stormwater construction costs, including
design, right of way acquisition, administration, inspection, and observation and testing
for all construction items associated with areas within its jurisdiction and a pro rata
proportion of such cost for shared streets along the BTWN/OPH border as shown in
Exhibit A.
3. Storm water improvements shall be calculated and funded based upon the percentage of
the contributing drainage area(square feet).
4. All costs associated with the Project must be based on acceptable bids from the lowest
responsible bidder or duly approved and executed change orders. All costs must be
rationally related to such bids and based upon reasonable market conditions as determined
by the OPH City Engineer.
311 7
1F..
E.
1. OPH will invoice BTWN for its required portion of the actual construction costs for shared
sftaft:and related Vormwater elements which include,but are not limited to:actual design
x1xuc ► :+posts, engineering administration, testing, inspections, observation,
Donal engineering services and standard OPH administration (finance
Page 63 of 162
and billing) and labor rates and other permitted or agreed upon amounts due after the
expense has been incurred payable within 60 days from the date of invoice. OPH shall
provide to BTWN a detailed list of incurred costs.
2. Construction costs noted in Section E.1 to be paid by BTWN to OPH shall be based on
contract unit prices and actual units of work performed.
F. LIQUIDATED DAMAGES & CHANGE ORDERS
In any joint-project areas, any net liquidated damage assessed against the construction
contractor(s) in conjunction with the work performed on the Project shall be shared by BTWN and
the OPH in the following proportion, 50%/50%
OPH shall not initiate or approve any change orders impacting work done on behalf of BWTN
under this Agreement without the express written approval of BTWN but such approval shall not be
unreasonably withheld conditioned or delayed by BTWN if the OPH City Engineer deems—in writing
—that such work is vital and necessary to complete the Project in a timely fashion.
Neither party may seek any change orders that impact work, pricing or timing on the other
parry's elements of the Project under any Agreement without the express written approval of that
affected community.
G. CIVIL RIGHTS AND NON-DISCRIMINATION AND PREVALING WAGES
The provisions of Minn. Stat. § 181.59 and any applicable ordinance relating to civil rights
and discrimination shall be considered part of this Agreement as if fully set further herein, and shall
be part of any Agreement entered into by the parties with any contractor subcontractor, or material
suppliers. If either party to this agreement desires that"prevailing wages"be paid,that are in excess
or are outside of the received bids, such costs (if any) shall solely born by that requesting entity for
work within its respective jurisdiction.
H. WORKERS COMPENSATION
It is hereby understood and agreed that any and all employees of BTWN and all other persons
employed by BTWN in the performance of construction and/or construction engineering work or
services required or provided for under this agreement shall not be considered employees of OPH and
that any and all claims that may or might arise under the Worker's Compensation Act of the State of
Minnesota on behalf of said employees while so engaged and any and all claims made by any third
parties as a consequence of any act or omission on the part of said BTWN employees while so engaged
on any of the construction and/or construction engineering work or services to be rendered herein
shall in no way be the obligation or responsibility of OPH.
Likewise, it is hereby understood and agreed that any and all employees of OPH and all other
persons employed by OPH in the performance of construction and/or construction engineering work
or services required or provided for under this agreement shall not be considered employees of BTWN
Page 64 of 162
and that any and all claims that may or might arise under the Worker's Compensation Act of the State
of Minnesota on behalf of said employees while so engaged and any and all claims made by any third
parties as a consequence of any act or omission on the part of said OPH employees while so engaged
on any of the construction and/or construction engineering work or services to be rendered herein
shall in no way be the obligation or responsibility of BTWN.
I. INDEMNIFICATION
1. Subject to the limitations of Minn.Stat. §466.04 OPH agrees that it will defend,indemnify
and hold harmless BTWN against any and all liability, loss, damages, costs and expenses
which BTWN may hereafter sustain, incur or be required to pay by reason of any
negligent, reckless or willful act by OPH, its agents, officers or employees during the
performance of this agreement.
2. Subject to the limitations of Minn. Stat. § 466.04 BTWN agrees that it will defend,
indemnify and hold harmless OPH against any and all liability, loss, damages, costs and
expenses which OPH may hereafter sustain, incur or be required to pay by reason of any
negligent, reckless or willful act by BTWN, its agents, officers or employees during the
performance of this agreement.
3. To the fullest extent permitted by law,action by the parties to this Agreement are intended
to be and shall be construed as a "cooperative activity" and it is the intent of the parties
that they shall be deemed a "single governmental unit" for the purposes of determining
total liability, as set forth in Minnesota Statutes, Section § 471.59, subd. la(b),providing
further that for purposes of that statute, each party to this Agreement expressly declines
responsibility for the acts or omissions of the other party as set forth in §471.59, Subd.
1 a(a). The parties to this Agreement are not liable for the acts or omissions of the other
party to this Agreement except to the extent they have agreed in writing to be responsible
for the acts or omissions of the other parties.
J. TERM OF AGREEMENT
This agreement shall remain in full force and effect until the elements of this Agreement and
the improvements along the common border of BTWN and OPH outlined in Exhibit A are completed.
Any warranties, liabilities, or other performance guaranties owed to the parties hereto by the
construction contractors upon completion of the Project shall survive and continue beyond the
termination of this Agreement.
K. SEVERABILITY.
The provisions of the Agreement are severable. If any portion hereof is, for any reason,held
by a Court of competent jurisdiction,to be contrary to law,such decision shall not affect the remaining
provisions of the Agreement.
Page 65 of 162
officers.IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized
BAYTOWN TOWNSHIP OAK PARK HEIGHTS
Township Chair Date Mary McComber, Mayor � Date
Township Clerk Date Eric Johnson, City Administrator Date
Page 66 of 162
EXHIBIT A
PROJECT AREA
OPH-BTVM
Approximate Joint Project Area
1,100 Lf.
rk
m.
t,
,'aW
x
1'C
Page 67 of 162
THIS PAGE INTENTIONALLY LEFT BLANK
Page 68 of 162
;r
Oak Park Heights
Request for Council Action
Meeting Date December 10, 2019
Agenda Item Consider Ordinance 1206—Penalties for Unlawful Sale of Alcohol
Time Req. 5
Agenda Placement Old Business
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Review and Approve Ordinance Amendment adding Chapter 1206
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
Since 2000,the City has implemented civil penalities (sanctions and suspensions) for liquor
license compliance violations under the authority of City Council Resolution 00-07-39. The City
Council has discussed adding Chapter 1206 to the City Code of Ordinances to clarify and protect
the continued enforcement ability.
The City Council discussed a draft Ordinance at the October 22, 2019 City Council meeting and
requested staff make some modifications to that draft. Attached you will find an updated draft.
Staff recommends approval. Once approved,the Ordinance will be published and become
effective on the date of publication.
Page 69 of 162
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY,MINNESOTA
ORDINANCE NO.2019-
AN ORDINANCE AMENDING CITY CODE TO ADD CHAPTER 1206 ESTABLISHING
PENALTIES FOR THE UNLAWFUL SALE OR FURNISHING OF ALCOHOL BY
LIQUOR LICENSE HOLDERS WITHIN THE CITY OF OAK PARK HEIGHTS
The City Council of the City of Oak Park Heights does hereby ordain that Ordinance 1206 entitled
"Penalties for Unlawful Sale of Alcohol"is hereby added to the City Code of the City of Oak Park
Heights as follows:
ORDINANCE 1206—PENALTIES FOR UNLAWFUL SALE OF ALCOHOL
1206.01 Purpose and Findings, The Oak Park Heights City Council intends to discourage
underage possession and consumption of alcohol by minors and other liquor sales violations within
the City of Oak Park Heights by providing penalties for licensee violations of the law. Minnesota
Statute sec. 340A.415 authorizes the City Council, upon proof of violation of state law, to revoke
the license or permit, suspend the license or permit for up to 60 days, impose a civil penalty of up to
$2,000 for each violation,or impose any combination of these sanctions. This ordinance is intended
to provide a uniform system for assessing and administering sanctions for such violations.
1206.02 Definitions. The Definitions contained in Minnesota Statutes sec. 340A.415 are
incorporated by reference.
1206.03 Prohibited Acts. The following are prohibited acts subject to penalties subject to civil
penalties under this ordinance:
(a) sale or furnishing of alcoholic beverages to minors in violation of Minn. Stat.
§ 340A.503
(b)permitting a person user the age of 21 years to drink alcoholic beverages on the licensed
premises.
(c) any other violation of the terms and conditions of City Code Chapter 1200 or Minnesota
State Law regarding liquor licenses or sale of alcoholic beverages.
1206.04 Compliance and Enforcement. The City conducts regular compliance checks to ensure
that those establishments holding municipal liquor licenses in the City of Oak Park Heights are in
compliance with the state statute. )n the event that a liquor license establishment is peeved-asserted
to have violated city code or state law, then the Council shall hold a hearing;to show cause, make a
finding as to the violation and determine the appropriate sanction.
1206.05 Civil Penalties.
1
Page 70 of 162
(a)The designated civil penalties shall constitute advisory guidelines for City Council action
in cases of violation(s) of City Ordinances or State Law regarding City issued liquor
licenses. It is understood that the Council may deviate from these advisory guidelines based
upon unique or compelling circumstance presented in individual cases.
First Offense: Five Hundred Dollars($500)civil fine.
Second Offense: One Thousand Dollars ($1,000) civil fine and afour-day license
sus nsion, which sus ension includes one weekend da Frida S gLday or
Sunda oiee-d�;r-1;�,�„� Y �ro, e 1 Ri
urrzv
Third Offense: One Thousand Five Hundred Dollars ($1,500) civil fine and an
ii"iise sus ension which sus ension includes three weekend days
(Friday, Saturdayand Sundays ten day lieefis e ;
IFourth or Subsequent Offense: Sanction determined at City Council discretion, yp
to a 60-dgy sus ension and $2 000 fine and/or up to and including permanent
revocation of license.
(b) The above sanctions shall be issued and calculated as against all offenses occurring within a
24-month consecutive period counting back from the date of the most recent violation. Any
violations having occurred beyond 24 consecutive months prior to the most recent violation
shall not be counted in terms of imposing the sanctions noted above.
(c) If the City Council imposes a civil fine and/or temporary license suspension, the Council
shall also allow the license holder a reasonable time to pay the fine and complete the
suspension period. A reasonable time to comply means that all fines shall be paid and all
license suspensions served within 60 days unless the Council determines that a different
period of time for compliance is justified under the circumstances of the case. License
suspensions shall be served on consecutive days unless the City Council determines that a
deviation to allow non-consecutive da s is JustiflM under the circumstances. The license
holder shall advise and coordinate in advance with the Ci Administrator and Chief of
Police the execution of any pension period Failure of a license holder to pay a fine or
serve the license suspension within the time prescribed by the City Council shall cause that
license to be immediately suspended until the license holder achievesfull compliance with
the sanction and the City Council takes formal action to reinstate the license at a regularly
scheduled council meeting.
(d) Any license holder who has had their license or permits suspended or revoked pursuant to
City action shall not be allowed to operate the activity which required the license until the
license is reinstated. Any operation during a period of suspension or revocation shall be
2
Page 71 of 162
deemed to be an additional violation of the City's Liquor License Ordinance and of state law
subject to additional civil penalties,up to and including permanent license revocation.
SEVERABILITY
If any provision of this Ordinance is found to be invalid for any reason by a court of competent
jurisdiction,the validity of the remaining provisions will remain with full force and effect.
EFFECTIVE DATE
This ordinance becomes effective on the date of its passage and publication as required by law.
Passed and adopted by the City Council of the City of Oak Park Heights this Day of
December,2019.
ATTEST: Mary McComber,Mayor
Eric Johnson,City Administrator
3
Page 72 of 162
P
Oak Park Heights
Request for Council Action
Meeting Date December 10 2019
Agenda Item Title Resolution Approving the 2020 Budget
Time Required 1 Minutes
Agenda Placement New Business
Originating Department/Requestor Finance-Betty Caruso Finance Director
Requester's Signature
Action Requested Approve Resolution for 2020 Budget
Background/Justification (Please indicate any previous action, financial
implications including budget information and recommendations).
Attached is:
• Resolution Approving the 2020 Budget
• a summary of the 2020 Budgeted Revenues
• a summary of the 2020 Budgeted Expenditure
A full copy of the 2020 Budget is in your council mailbox at City Hall.
The total General Fund Budget as Proposed is$5,803,520.
2020 General Fund Budgeted Expenditures increased by$2,632, or .05%compared to 2019.
• $310,713 or 9.07% increase in Operations (Revenue decrease and Expenditure increases)
• $(137,765) or (12.67) %decrease in the Transfer of funds for capital projects
• $ 0 change in the Debt portion of the levy
Information regarding this and the changes in revenue mix are included in the 2020 Annual Budget.
The proposed tax levy for the City is $5,263,194 for the General Levy and $0 for the Debt Levy. This
Levy is a $172,948 increase as compared to 2019 levy a 3.40% increase.
I have prepared the resolutions for the 2020 Budget Adoption based on the present budget. If
during the TNT hearing any changes are made by the council, I will change the resolution
accordingly.
Action Repuest
Adopt the Resolution for the 2020 Budget for General Fund of$5,803,520 or as adjusted by council.
Page 73 of 162
RESOLUTION 19-12-
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION APPROVING THE 2020 BUDGET
WHEREAS, the City Staff has prepared and submitted to the City Council the
proposed budget for calendar year 2020; and,
WHEREAS, the City Council for the City of Oak Park Heights has determined that
the proposed budget as submitted by the City Staff is in the best interests of the citizens of
the City of Oak Park Heights.
NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Oak
Park Heights:
That the 2020 budget is hereby approved as presented by the City Finance Director
in the total General Fund amount of$ 5.803.520
Passed by the City Council for the City of Oak Park Heights this 10th day of
December 2019.
Mary McComber, Mayor
Attest:
Eric A. Johnson
Administrator
Page 74 of 162
GENERAL FUND REVENUE SUMMARY
2017 2018 2019 2020 INCREASE
ACTUAL ACTUAL BUDGET BUDGET (DECREASE)
Taxes
Operations $ 4,590,661 $ 4,725,501 $ 4,511,246 $ 4,684,194 $ 172,948 3.83%
Debt Levy 603,000 603,000 579,000 579,000 $
Total Taxes - 0.00%
$ 5,193,661 $ 5,328,501 $ 5,090,246 $ 5,263,194 $ 172,948 3.40%
Tax Abatements (3,279) (54,056) - - $
Other Taxes 97,073 98,619 72,500 67,500 $ (5,000) -6.90%
Business Licenses-Permits 44,587 52,459 41,280 44,826 $ 3,546 8.59%
Non-Business Licenses-Permits 128,149 171,728 89,000 45,000 $ (44,000) -49.44%
Fines&Forfeits 50,023 48,618 40,000 45,000 $ 5,000 12.50%
Intergovernmental Revenues 138,645 150,080 103,396 98,500 $ (4,896) -4.74%
Charges for Services 90,762 180,908 54,000 34,000 $ (20,000) -37.04%
Miscellaneous Revenues 177,330 182,525 106,800 105,500 $ (1,300) -1.22%
Fund Balance 167,915 - 203,666 100,000 $ (103,666) -50.90%
Total Revenues $ 6,084,866 $ 6,159,382 $ 5,800,888 $ 5,803,520 $ 2,632 0.05%
12/5/2019 2020 SUMMARY OF GENERAL FUND REVENUE Page 75 of 162
GENERAL FUND EXPENDITURE BUDGET SUMMARY
2017 2018 2019 2020 INCREASE
GENERAL GOVERNMENT ACTUAL ACTUAL BUDGET BUDGET (DECREASE) %
GENERAL MANAGEMENT&BUILDING $149,357 $163,216 $165,616 $181,350 $15,734 9.50%
MAYOR&COUNCIL $91,633 $90,598 $108,487 $110,987 $2,500 2.30%
LEGAL $22,898 $26,770
ELECTIONS $27,000 $27,000 $0 0.00%
$1,660 $4,251 $830 $6,630 $5,800 698.80%
CITY ADMINISTRATION $276,103 $282,214 $290,720 $299,928 $9,208 3.17%
PLANNING&ZONING $37,256 $30,775 $31,100 $31,100 $0 0.00%
FINANCE $199,898 $204,497
COMPUTER $254,705 $206,820 ($47,885) -18.80%
$35,760 $34,254 $44,000 $41,000
AUDIT $32,800 $33,200 ($3,000) -6.82%
INSURANCE $35,000 $34,000 ($1,000) -2.86%
ASSESSING $388,797 $419,765 $468,205 $472,205 $4,000 0.85%
$24,039 $25,107 $26,000 $26,500 $500 1.92%
ENGINEERING $24,274 $29,471 $25,000 $26,000 $1,000 4.00%
COUNCIL CONTINGENCY $786 $6,464 $15,000 $40,000 $25,000 166.67%
PUBLIC SAFETY
POLICE $1,297,433 $1,360,730 $1,527,550 $1,577,350 $49,800 3.26%
FIRE PROTECTION $246,982 $251,417 $263,200 $276,000 $12,800 4.86%
BUILDING INSPECTIONS $98,752 $101,524 $108,015 $112,420 $4,405 4.08%
EMERGENCY MANAGEMENT $2,214 $95 $1,120 $1,120 $0 0.00%
ANIMAL CONTROL $920 $1,258 $700 $700
PUBLIC WORKS $O 0.00%
PUBLIC WORKS-STREET MAINTENANCE $66,322 $68,334 $81,670 $80,670 ($1,000) -1.22%
PUBLIC WORKS-SNOW REMOVAL $114,437 $194,254 $153,000 $203,000 $50,000 32.68%
PUBLIC WORKS-STREET LIGHTING $61,438 $64,077 $66,000 $69,000 $3,000 4.55%
ARBORIST $623 $877 $855 $945 $90 10.53%
SANITATION&WASTE $203,997 $213,893 $222,600 $227,600 $5,000 2.25%
TREE REMOVAL $34,725 $31,855 $35,000 $37,000 $2,000 5.71%
PARKS AND RECREATION
PARKS $142,813 $168,458 $183,115 $185,560
OTHER EXPENDITURES $2,445 1.34%
TRANSFERS OUT $2,528,949 $2,097,503 $1,666,400 $1,528,635 ($137,765) -8.27%
TOTAL GENERAL FUND EXPENDITURE $6,084,866 $5,904,857 $5,800,888 $5,803,520 $2,632 0.05%
12/5/2019 Page 76 of 162
GENERAL FUND EXPENDITURE BUDGET SUMMARY
Oak Park Heights
Request for Council Action
Meeting Date December 10. 2019
Agenda Item Title Resolution Approving the 2020 Tax Lew
Time Required 1 Minutes
Agenda Placement New Business
Originating Department/Requestor Finance-Betty Caruso Finance Director
Requester's Signature
Action Requested Approve Reso ution for 2020 Tax Levies
Background/Justification (Please indicate any previous action, financial
implications including budget information and recommendations).
The Proposed 2020 Tax Levy is $5,263,194. This represents a 3.4% increase to the
2019 tax levy.
The Tax Levy will be Certified as follows:
The General Fund Tax Levy - $5,263,194
The General Obligation Debt Levies for 2020 are:
• 2012 G O Capital Improvement Bonds - $0. ($440,000 Scheduled- paid
for by General Fund Levy)
• 2014 G O Capital Improvement Bonds - $0 ( $40,000 Scheduled-paid for
by General Fund Levy)
Attached is a copy of the Resolution for the 2020 General Fund Levy, and the
cancellation of the Bonded Indebtedness Levy For General Obligation Capital
Improvement Bonds as listed above.
I have prepared the resolutions for the 2020 Tax Levy based on the present budget. If during the
TNT hearing any changes are made by the council, I will change the resolution accordingly.
Action Request
Adopt Resolution for the 2020 Tax Levy with the Corresponding Budget Resolution
and include any changes as directed by council.
Page 77 of 162
RESOLUTION 19-12-
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION APPROVING THE 2020 GENERAL FUND LEVY, AND THE
CANCELATION OF THE BONDED INDEBTEDNESS LEVY FOR GENERAL
OBLIGATION CAPITAL IMPROVEMENT BONDS OF 2012 AND GENERAL
OBLIGATION CAPTIAL IMPROVEMENT BONDS OF 2014
WHEREAS, the City Staff has prepared and submitted to the City Council the
proposed general fund levy for calendar year 2020; and,
WHEREAS, the City Council for the City of Oak Park Heights has determined that
the proposed general fund levy as submitted by the City Staff is in the best interests of the
citizens of the City of Oak Park Heights.
NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Oak Park
Heights:
1.That the City Administrator is hereby authorized and directed to certify to the
Washington County Tax Accounting and Research Department the General Fund
levy for the City of Oak Park Heights for calendar year 2020 in the amount of
$5,263,194.
2.That the City Administrator is also authorized and directed to cancel the
scheduled tax levy of $440,000 for the General Obligation Capital Improvement
Bonds of 2012; and $40,000 of the General Obligation Bonds of 2014.
Passed by the City Council for the City of Oak Park Heights this 10th day of December,
2019.
Attest: Mary McComber, Mayor
Eric A. Johnson
Administrator
Page 78 of 162
�1�^
.
Oak Park Heights
Request for Council Action
Meeting Date December 10, 2019
Agenda Item Title 2020 Water and Sewer Rate Study and review of Storm Water Rates
Time Required 5 Minutes
Agenda Placement New Business
Originating Department/Requestor_Finance-Betty Caruso Finance Director
a
Requester's Signature
Action Requested Approve Rate Study And Rate Change for Water and Storm Sewer Utility by
Adoption of the Resolutions
Background/Justification(Please indicate any previous action, financial implications including budget
information and recommendations).
See attached memo, rate study and resolution.
Based on the rate study:
Change for Water Rates
Water rates need to be adjusted to reflect the increase in the State Water Connection Charge.
Water A-1 Resolution
In addition, if the Council deems it necessary to raise the rates as discussed in the worksession then
adoption of Water A-2 Resolution
No Change in Sewer Rates
Change the Storm Sewer Rates
If Council determines in the worksession reviewing the Rate Study that the Storm Water Rate should
be increased—Adoption of Resolution raising the rates.
Page 79 of 162
t
Memo
December 3, 2019
To: Mayor and Council
From: Betty Caruso, Finance Director
Re: 2020 Water and Sewer Rate Study and Storm Water Update
Proposed For December 10, 2019 Council Meeting
Attached is the 2020 Water and Sewer Rate Study. The rate study is based on estimated
revenue and expenses for 2019 and budgeted revenues and expenses for 2020. Included is
also a review of the Storm Water Rates.
Findings of the study include:
Water Fund: 2019 was a wet year! The billed gallons are 179,000,000 as compared to
2018 which was 191,000,000. The rates were established using the average of 185,000,000
gallons, however both of the years were way off. Revenues are a approximately $30,000
less than expected for 2019, however actual expenditures are about$40,000 under budget.
This means and estimated surplus for 2019 even though revenues were short. 2020 Budget
and expected revenues however project a deficit of$28,000. We can approach this in two
ways, 1-raise the rates; 2-do nothing. Being the last two years have been outside the normal
billing of 185,000,000 gallons we have had inconsistent revenue. We have sufficient
unreserved funds from 2018 and 2019 to fund this short fall. If 2020 is billed at
185,000,000 gallons, enough revenue should be generated to fund the expenditures. At this
time it is estimated at 182,000,000 gallons billed.
If the council feels that an increase is merited, I suggest a$.15/1000 gallon increase in
wages. This should generate $28,000 additional revenue.
Sewer Fund: The study indicates a rate increase is not necessary to generate sufficient
revenue for the operation of the Sanitary Sewer Utility Fund for 2020.
Due to reductions in MCES billings, the rates established and reduced in 2019 will be
enough to cover the 2020 expenditures.
Storm Water Utility: Storm Water Utility Rates have been reviewed and are on page 20 of
the report. It is not an in depth study but the 2020 budget for Storm Water reflects a deficit
of$15,000. This is due to added expenses for engineering services for the MS4
requirements. As we know the criteria for MS4 will be established and the city will incur
additional expenses to be in compliance. Once a plan is implemented the City will need a
funding plan with either tax revenue and/or storm sewer utility fees. Therefore I am
proposing an increase to the fees that have not been increased for 10+years to increase
revenue by$10,000 at this time. A small increase but actually I 1% in total fees.
1
Page 80 of 162
CITY OF OAK PARK HEIGHTS
WATER AND SEWER RATE STUDY ;,
AND STORM SEWER RATE UPDATE
2020 ��
TABLE
Table of Contents
Introduction 1
Water User Charges 2
General 2
Water Usage Estimates 2
Customer Base 3
Consumption 5
Water department expenditures 8
Water rates 9
Sewer User Charges 13
General
13
System flow estimates 13
Sewer department expenditures 15
Sewer rates 18
Storm Sewer User Charges 20
General 20
CONCLUSIONS AND RECOMMENDATONS 21
Water
21
Sewer
21
Storm Sewer 21
EXHIBIT A-2019 POSSIBLE RATE INCREASE 22
Page 82 of 162
INTRODUCTIO
Introduction
The City of Oak Park Heights annually reviews the water and sewer rate schedule to assure
receipt of adequate funding for the operation of the utility systems. This report represents
the results of a study undertaken to review the costs to operate and maintain the water
and sewer systems in the City of Oak Park Heights and the revenue needed to support the
costs. The purpose of the study is to determine the user rates required to adequately and
equitably finance the proposed 2020 operating budgets of the Water and Sewer Funds.
This report contains an update to the analysis of the past and projected flows, usages, and
system connections as well as a review of costs and projected expenditures for operation
and maintenance.
In summary,this report contains a review of the past and present schedules and practices
relating to water and sewer user charges in the City and recommendations for rates which
will produce the required revenues in a fair and equitable manner.
While the report focuses on the Water and Sewer Utilities, a review of the Storm Sewer
Utility Charges is also included for 2020.
Page 1
Page 83 of 162
WATER USER CHARGES
Water User Charges
GENERAL
It is necessary to periodically review the water user rates to determine if adequate revenue
is being generated to operate the water supply and distribution system and to meet other
financial obligations for capital improvements and for the renewal and replacement of
infrastructure.
The following sections of this report reviews projected water sales as well as budgeted
expenditures and other financial obligations. Using this information, rates are computed
to produce sufficient revenue to operate and maintain the water system for the coming
year.
WATER USAGE ESTIMATES
Each dwelling and structure connected to the City water system is equipped with a water
meter to measure water usage. Each well supply is also equipped with a water meter to
measure water produced. These two sources are then used to verify and estimate water
consumption.
It can be difficult to predict water usage with great accuracy for a given year because usage
will vary greatly depending upon climatic conditions during the summer growing season.
Billed consumption for the last 10 years is reflected in CHART A. The last 6 years fluctuate
from 174,000,000 to 191,000,000 gallons billed. Variations from year to year can be due
to individuals practicing conservation, climate conditions and possible malfunctioning
water meters. Actual consumption billed for 2018 was 191,000,000 while 2019 is
estimated at 179,000,000 gallons. This change in usage can have a significant impact on
the revenue from billings. A conservative estimate of 182,000,000 gallons is the amount
that will be used for calculating the estimated 2020 rates. This is based on a five average
usage excluding the high and lows for the 5 year period.
Page 2
Page 84 of 162
CHART A - WATER USAGE BILLED
200
195
190
d!
185
0
180
z
0 175
a
a
170
165
160
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
�dGALLONSBILLED 188,830 187,985 194,315 196,398 173,395 184,453 180,649 186,957 191,643 179,284
CUSTOMER BASE
The city's customer base consists of residential, commercial/industrial, public institution
and sprinkler-irrigation accounts. The total of the regular accounts is approximately 1290
and 38 for the irrigation accounts,which are generally billed June through September. For
the purpose of the study 1290 customers are used.
1144 Residential users are 87% of the water customers, 139 Commercial users are 11%
while 7 Public Institutions are 1%, and 38 Irrigation (Sprinklers) accounts are 1% of the
total customers billed. (CHART B)
While residential users are 87% of the water customers, they generate 48% of the water
usage billings. The other users Commercial, Public Institution and Sprinkler generate the
remaining 52% of the water billings. (CHART C).
Page 3
Page 85 of 162
WATER USER CHARGES
CHART B - CUSTOMER TYPE
PUBLIC — SPRINKLER
INSTITUTION 1%
1%
COMMERCIAL
11%
RESIDENTIAL
87%
■ RESIDENTIAL COMMERCIAL
PUBLIC INSTITUTION ■ SPRINKLER
CHART C - REVENUE BY CUSTOMER TYPE
SPRINKLER"
7% !
PUBLIC
INSTITUTION
21%
RESIDENTIAL
48%
COMMERCIAL
24%
■ RESIDENTIAL COMMERCIAL
PUBLIC INSTITUTION ■ SPRINKLER
A summary of the customer type and gallons/revenues billed per type is reflected in the
table below:
Page 4
Page 86 of 162
WATER
w CHARGES
2019 Consumption
Customer Type #of Customers Million Gallons Billings
Residential 1,144 91,289 $ 386,555
Commercial 139 42,128 $ 192,658
Public 7 32,192 $ 170,897
Sprinkler(avg) 20 13,431 $ 59.122
Total 1,310 179,040 $ 809,232
Consumption
CustomerType %of Customers Million Gallons Billings
Residential 87.33% 50.99% 47.77%
Commercial 10.61% 23.53% 23.81%
Public 0.53% 17.98% 21.12%
Sprinkler 1.53% 7.50% 7.31%
Tota 1 100% 100% 100%
The table reflects residential customers consumed 51% of the gallons billed but actually
generate 47% of the total revenue from billings. This is due to an accelerated tiered rate
structure and residents tend to use less gallons than commercial or public institutions.The
vulnerability in the division of customers is that 13% of the customers (those other than
residential) use 49%of the water and should a large user(Commercial/Public Institution/
Sprinkler) start to dramatically conserve or move from the service area, there would be a
large drop in revenue. This could cause the remaining customers to pay at a higher rate to
cover the loss of revenue.
CONSUMPTION
Presently water billings are based on tiers of consumption. The higher the usage the
higher the rate per gallon. Consumption can vary in the rate tiers during quarterly billing
periods. 2018 reflects a significant increase in billed consumption, while 2019 had a
significant decrease. Projected consumptions are used to project revenues for funding the
current year budget. The increase of consumption in 2018 as compared to projected
consumption was 9,000,000 gallons more while consumption in 2019 was 6,000,000
gallons less than estimated actual consumption. This produced a $43,000 surplus in
expected revenue for 2018 and $30,000 deficit in 2019 revenue. The following charts
reflect projected usage and revenues compared to actual for 2018 and 2019.
Page 5 _.
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WATER USER CHARGES
2018 PROJECTED ACTUAL PROJECTED ACTUAL
Rate Tier
1000 al USAGE REVENUE REVENUE
0-15,999 56,000 55,500 $205,600 $202,805
16,000-50,999 28,000 28,400 $93,800 $95,184
51,000-99,999 15,000 15,500 $58,500 $60,275
100,000-200,999 18,000 20,000 $87,500 $96,782
201,000-999,9999 65,000 71,800 $381,500 $414,917
Total 182,000 191,200 $826,900 $869,963
2019 PROJECTED ACTUAL ACTUAL
Rate Tier
1000 al USAGE REVENUE REVENUE
0-15,999 55,000 54,600 $201,882 $200,600
16.000-50,999 28,000 26,500 $93,800 $88,600
51,000-99,999 15,000 15,300 $58,500 $59,900
10,000-200,999 19,000 19,600 $92,340 $95,500
201,000-999,9999 68,000 63,200 $393,040 $365,300
Total 185,000 179,200 $839,562 $809,900
The above tiered revenue amounts show that the greatest amount of revenue is generated
in the >200,000,000 gallons. This is due to two reasons, the rate charged for this tier is
72% greater than the lowest tier, and the usage in this tier is the highest. The revenue
generated is approximated 45%of the total revenue. Shifts of usage from this tier have the
greatest impact on revenue generation, as in 2018, 7,000,000 more gallons were billed
than projected which resulted in $33,000 increase in revenue; while on 2019, 5,000,000
less gallons were billed than projected and resulted in a$28,000 decrease in revenue.
Page 6
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WATER CONSUMPTION BY CUSTOMER
TYPE FOR 2015-2019
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RES COMM PUBLIC SPRINKLER
■2015 2016020170201802019
There was a shift in customer usage for 2019. The consumption by customers decreased
in 2019 for residential and sprinkler types. The sprinkler customer is usually billed at the
higher rate tiers due to the higher volume used. This resulted in a reduction in revenue for
2019 as compared to the projected revenue for 2019.
The previous chart shows the usage by year from 2015-2019 for the various customer
types. Though the chart reflects the Residential Customer uses the most water the average
quarterly water usage per customer account is:
• Residential 19,900 gallons (includes apartments, duplexes, condo, and individual)
• Commercial 75,800 gallons
• Public Institution 1,150,000 gallons
• Sprinkler (seasonal) 191,000 gallons
Page 7
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WATE
WATER DEPARTMENT EXPENDITURES
To determine a water usage rate schedule, it is necessary to estimate the amount of the
expenditures anticipated and revenue required. Expenditures can be generally classified
in the following categories:
a. Operation and maintenance
b. Capital Outlay
c. System renewal and replacement
d. Debt Service
Operation and maintenance costs are to be included in the rate calculation and are taken
directly from the City Budget. The City presently plans for current and future
improvements within the current budget. Funds for current capital outlay are transferred
to the Budgeted Projects Fund. Funds for capital improvements are transferred to the
Capital Project Funds for Tower, Well and Renewal and Replacement for the future
improvements and replacement of facilities and infrastructure. The following is a financial
statement of the Water Fund.
WATER 2016 2017 2018 2018 2019 2019 2020
REVENUES ACTUAL ACTUAL BUDGET ACTUAL BUDGET ESTIMATE BUDGET
CUSTOMER BILLINGS $ 750,552 $ 784,520 $ 826,860 $ 873,146 $ 840,000 $ 810,000 $ 825,800
OTHER REVENUES 41,472 22,595 6,000 26,564 61000 14000 5
TOTALREVENUES $ 792,024 $ 807,115 $ 832,860 $ 899,710 $ 846,000 $ 824,000 $ 830,800
EXPENSES
PERSONNEL $ 185,037 $ 180,730 $ 193,410 $ 184,085 $ 200,625 $ 200,000 $ 215,600
CONTRACTUAL 126,227 138,586 161,915 119,329 166,385 135,000 163,100
MATERIAL AND SUPPLIES 15,685 26,413 35,000 25,407 35,000 25,000 35,000
CAPITALOUTLAY 91,934 95,900 90,100 90,100 86,600 86,600 87,100
TRANSFER CAPITAL IMP 234979 250,815 238,479 252,002 252,079 252,079 252,579
TRANSFER FOR DEBT 101,000 102,000 103,000 103,000 104,000 104 000 105,000
TOTAL EXPENSES $ 758,862 $ 794,444 $ 821,904 $ 773,923 $ 844,689 $ 805,679 $ 858,379
NETREVENUE $ 33,162 $ 12,671 $ 10,956 $ 125,787 $ 1,311 $ 18321 $ (27,579)
Based on estimated consumption of 182,000,000 gallons and 2019 water rates, 2020
reflects a revenue of$825,800 and net revenue loss of$(27,579). Water Rates were last
increased in 2018 by an average of 8%.
The expenditures for capital improvement transfers is budgeted in 2020 for the actual
amount that was transferred in 2018. It has been City policy to transfer funds equal to
infrastructure depreciation to the Renewal and Replacement Fund for future construction.
Pave 8
Page 90 of 162
A continuing analysis of the policy helps to determine what would be an appropriate
amount to set aside for replacement within an acceptable fee base for the users of the
system.
The City did a street reconstruction project during 2014 and 2015 that utilized the funds
in the Utility Renewal and Replacement Fund to partially fund the water infrastructure
replacement that was required. The total amount needed to fund the water improvement
portion of the project was also funded with a utility revenue bond. The future debt service
of this bond is $100,000-$110,000/year for 2015-2025 (Total of$1,155,000). The water
utility rates have included this expenditure into the rate structure for 2015 and forward
for the term of the bond issue.
Since 2012 Council directed that the Administrative Charge (7% of current expenditures)
be allocated to the Renewal Replacement Fund. In prior years this was transferred to the
General Fund for the Utility's share of administration, accounting and billing. This
reallocation of funds does not increase the expenditures of the water fund. This amount is
still calculated and transferred out to the Renewal and Replacement Fund instead of the
General Fund.
The actual financial activity of 2018 was positive as the revenue was more than expected
and expenditures were less than budgeted. This provided a surplus of$125,000. Although
2019 has a significant reduction in revenue,at this time it is expected that the expenditures
will be less than budgeted also. This should result in a surplus of$18,000 for 2019.
The expenditure for contractual services fluctuates from year to year. This is primarily due
to the repairs of watermain breaks. This expense can fluctuate because of the weather, as
harsh winters can drive the frost deep and as the thaws come in the spring, the breaks
occur.
WATER RATES
The estimated unit cost to produce and supply water in the City of Oak Park Heights can
be determined by dividing the estimated operating expenditures by the assumed flow.
The budgeted expenditure cost per unit is summarized in the following chart:
Page 9
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IJ$II�EIR,, -, CHA AGES
2020 BUDGETED EXPENDITURES PER UNIT :OST
(182,000pllons) (1290Cust)
/1,000 GALLONS CUSTOMER
Operation&Maintenance $ 413,700 $ 2.27 $ 320.70
Renewal &Replacement 252,579 $ 1.39 $ 195.80
Debt Service 105,000 $ 0.58 $ 81.40
Capital Outlay 87,100 $ 0.48 67.52
Total $ 858,379 $ 4.72 $ 665.41
Minimum quarterly bill 15,000 gallons/
or based on per customer cost $ 70.75 $ 166.35
Actual minimum quarterly bill-volume base $ 38.41 $ 38.41
A per unit cost is $4.72/1,000 gallons ($858,379/182,000,000 gallons) or $665.41 per
customer. This would result in a minimum quarterly bill based on 15,000 gallons of usage
of$70.75 or a minimum bill "per customer" of$166.35. Our current minimum bill based
on 15,000 gallons is $38.41. The difference as to the cost per 1,000 gallons per the chart
($70.75) and the actual amount charged for a minimum quarterly bill ($38.41) is funded
by the tiered rate structure which incorporates volume billing rates. In addition to the unit
cost,the City is also required to submit$9.72 per water connection per year to the State of
Minnesota for water connection service fees.
The Current established water rates for are as follows:
$2.43/quarter for State Water Connection Fee- Per Connection
Minimum Charge $38.41/quarter for up to 15,000 gallons
$3.35/1,000 gallons for usage from 16,000 to 50,000 gallons/qtr.
$3.90/1,000 gallons for usage from 51,000 to 99,000 gallons/qtr.
$4.86/1,000 gallons for usage from 99,000 to 200,000 gallons/qtr.
$5.78/1,000 gallons for usage over 200,000 gallons/qtr.
The 2020 Revenue is estimated in the present tier billing rates as indicated in the following
chart based on the 3 year average usage in the individual tiers. Water Rates were last
increased in 2018 by an average of 8%.
Page 10
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WATER USER CHARGES
2020 REVENUES FROM PRESENT RATES
2020
Rate Tier 1000 gal Rate Estimated Revenue
0-15,999 55,000 $38.41/acct $200,600
16,000-50,999 26,000 $3.35 $87,100
51,000-99,999 15,000 $3.90 $58,500
100,000-200,999 19,E $4.86 $92,300
201,000-999,9999 67,000 $5.78 $387,300
Total 182, $825,800
For budget 2020, $825,800 is not sufficient to fund the 2020 estimated expenditures.
2019 REVENUES (ESTIMATED) BASED ON ACTUAL VOLUMES
2019
Rate Tier Estimated Revenue
1000 al Rate
0-151999 54,600 $38.41/acct $200,600
16,000-50,999 26,500 $3.35 $88,600
51,000-99,999 15,300 $3.90 $59,900
100,000-200,999 19,600 $4.86 $9515W
201,000-999,9999 63,200 $5.78 $365,300
Total 179,200 $809,900
The Budgeted Revenue for 2019 is $840,000. It is estimated that $810,000 will be
generated from all billings in 2019. This will be $30,000 less than projected but should
still be sufficient to meet 2019 budgeted expenditures due to estimated expenses being
$39,000 less than budgeted.
Using the estimated revenue of $825,800 for 2020 based on the tier usage, is short an
estimated $28,000 for meeting the budgeted expenses.
To Fund this deficit for 2020 there are a couple of options:
1) No increase in water rates is for 2020 water operations.
a) Cut expenditure budget for Contractual Expenses by$23,000
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WATER USER CHARGES
b) Cut expenditure budget for Supplies $5,000
If the expenditures for these accounts exceeds this amount, then the use
of Unrestricted Funds could be utilized or determine if billings are going
to fund the added expenditure. This would utilize excess funds collected
in 2018.
2) Increase the water rates:
The needed increase would be approximately$.15/1,000 gallons.
The comparison of rates would be as follows:
,,,,,,,,,,,,, 201
Rate Tier
Ra#e#e Raie
99
16,000.54,999 .35 $3.35
15U'Z99'�99 _ $3.9C} $3.90
240„999 M $4.86
2 & $5.78
This increase in rates would generate an estimated $28,000 in additional revenue.
Page 12
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USE
CHARGEs
Sewer User Charges
GENERAL
The City of Oak Park Heights regularly reviews,adopts,and/or modifies its sewer user rate
schedule to assure that sufficient revenue is being generated for the payment of all
expenditures associated with the operation and maintenance of the sewage collection
system and treatment facilities. This review is also undertaken to verify that all
classification of sewer users are charged for service in a manner which is fair and equitable
as defined in State and Federal regulations.
The following sections of this report will describe the system usage, financial obligations,
and budgeted expenditures as well as a suggested rate schedule to provide adequate
revenues to operate and maintain the system in 2020.
SYSTEM FLOW ESTIMATES
Utility user rates can be established by equating the amount of service sold to the
estimated expenditures anticipated by the utility. In the case of a sanitary sewer system,
the use or service can be measured by sewage flow with projections for future use being
dependent upon growth by number and type of connections to the system.
The Metropolitan Council Environmental Services (MCES) maintains flow-measuring
devices which are used to total all sewage flows from the entire City. The MCES utilizes a
"firm flow" allocation method in order to stabilize the flow revenue for the MCES and the
charges to the municipalities. This means instead of estimating a system flow, the MCES
uses the last known flow numbers to allocate their budget for the coming year. To
determine the 2020 annual billing amount,the calculation is based on flows from January
1, 2018 and ending December 31, 2018. The annual charge is a flat rate and billed to the
city in equal monthly installments.
The City has continuously questioned the accuracy of the MCES measurement of the sewer
flows. During 2018 the MCES revised the City's Flow Allocation Volumes from 2011
through 2016. This resulted in a credit of 204,140,000 gallons to the billed 1,200,780,000
for that period. The following table summarizes the credit of $463,620.25 that MCES
calculated to the City's past billings.
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SEWER, USER CHARGES
Cost Implied Original Volume Revised Correction to
Monitoring Allocation Rate Allocaed Adjustment Allocated Billed
Year Year ($/MG) Volume(MG) (MG) Volume(MG) Amount($)
2011-2012 2013 2029.00 194.48 -17.64 176.84 -$35,781.98
2012-2013 2014 2141.55 190.66 -29.98 160.68 -$64,214.12
2013-2014 2015 2084.38 199.01 -44.32 '154.69 -$92,382.41
2014-2015 2016 2348.25 199.01 -35.02 163.99 -$82,235.27
2015 2017 2484.71 200.80 -34.44 166.36 -$85,576.01
2016 2018 2421.54 216.82 -42.74 174.08 -$103.430.46
Total Adjustment-REFUNDED IN 2018 1200.78 -204.14 996.64 -$463,620.25
The sewer flow of 171,600,000 gallons is the MCES measurement for the city 2018 and is
used for the calculation of the 2020 charges due the MCES. This is more in line with the
total amount of water billed which was 174,000,000 for the same period (Excludes
Sprinkler Billed). The difference can be attributed to unbilled water, such as broken
meters, unmetered usage and if the city has any Inflow and Infiltration of storm/ground
water.
The MCES daily flow calculations will continue to be monitored by city staff and compared
to the City's water pump reports. This is to catch any discrepancies/errors that may
return.
Assumptions and estimates must be used to apportion flows and resulting costs to the
various types of users on the system. The budgeted billable flow for sewer for 2019 is
150,000,000 gallons. Actual 2019 billed flow is estimated at 147,000,000. For 2020,
150,000,000 will be used for calculating the rates.This is a based on historical billing flows
Of 150,000,000 for the last 5 years. The decrease for 2019 is reflective of a portion of the
decrease in billed water for 2019.
Sewage flows from residential connections are assumed to be equal to the quarterly water
usage experienced during the winter months when no lawn sprinkling occurs. Actual
quarterly water meter readings are used for sewage discharge billing for all commercial,
industrial, institutional and high end residential connections (> 3 units). The following
chart reflects the billed sewer for each type of user for the 2019 year.
Page 14
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SER CHARGES
2019 ESTIMATED SEWER FLOWS BY
CUSTOMER (mg)
44,753 34,359 0 RESIDENTIAL>3 UMTS
COMMERCIAL/PUBLIC
■RESIDENTIAL
l
Water meters exist at each connection which measures the water purchased, but does not
provide information on the quantity discharged to the sewer. Generally, almost all water
purchased enters the sewer system with the exception of that water used for lawn
irrigation. Lawn sprinkling is primarily confined to single family, townhouse, and similar
land uses. Where large institutional facilities or other users have high irrigation demands,
separate meters are becoming common so that sewer billing is limited to the non-sprinkler
water usage only. There is an approximate total of 1300 customers, 200 commercial,
residential >3 units and public institution who are billed on actual water usage and 1,100
billed on winter water usage.
SEWER DEPARTMENT EXPENDITURES
In addition to estimating the volume of sewage flow, the other basic factor required in
establishing user rates is the amount of expenditures anticipated and revenue required.
Expenditures can be generally classified in the following categories:
Page 1S
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a. Metropolitan Council Environmental Services billing
b. Local operation and maintenance
c. Capital Outlay
d. System renewal and replacement
The Sewer Utility Budgets for 2019 and 2020 along with actual expenditures for 2016-
2018 and estimated 2019 are in the following table.
SEWER FUND 2016 2017 2018 2019 2019 2020
REVENUES ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE BUDGET
CUSTOMER BILLINGS $ 908,570 $ 972,017 $ 1,030,293 $ 995,000 $ 988,000 $ 993,000
REBATE $ $ (103,275)
OTHER REVENUES 22,265 45,398 20,548 10,000 10,000 10,000
TOTAL REVENUES $ 930,835 $ 1,017,415 $ 947,566 $ 1,005,000 $ 998,000 $1,003,000
EXPENSES
PERSONNEL $ 105,569 $ 118,289 $ 121,371 $ 127,420 $ 127,420 $ 132,100
CONTRACTUAL 111,727 102,075 123,452 156,760 154,000 154,110
MCES 458,379 498,930 421,608 445,828 445,828 460,043
MATERIAL AND SUPPLIES 12,772 13,853 7,962 14,850 14,850 15,450
CAPITAL OUTLAY 46,400 49,725 51,725 47,625 47,625 47,625
TRANSFER CAPITAL IMP 161,987 171,303 173,061 169,140 169,140 169,140
TOTAL EXPENSES $ 896,834 $ 954,175 $ 899,179 $ 961,623 $ 958,863 $ 978,468
NETREVENUE $ 34,001 $ 63,240 $ 48,387 $ 433778 L. $
24,532
The 2018 revenues reflect a rebate given by the City for the credit that was received from
MCES for 2018. This was a onetime$80.00 reduction in each sewer customer's bill.
Revenues have provided sufficient amounts to fund the expenditures for 2016 and
projected 2020.
The Metropolitan Council Environmental Services fee will be $460,043 for 2020 as
compared to$445,828 for the year 2019. This represents a 3.2% increase in the MCES fee.
The MCES charges since 2010 are in the following chart.
Page 16
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� USE e ` R
MCES CHARGES BASED ON FLOWS AND BUDGETCHANGES
OPH%of ,%
MCES OPH TOTAL %INC IN MCES INCREASE
Years TOTAL FLOW FLOWS FLOWS MCES BUDGET BUDGET ANNUAL CHG DECREASE
2010 84,519.05 196.95 0.23302% 167,410,000 3.77% $390,106.13 6.53%
2011 85,293.98 201.05 0.23571% 172,784,609 3.21% $407,277.81 4.40%
2012 93,680.78 194.90 0.20805% 173,649,C00 0.50% $361,271.44 -11.30%
2013 88,133.97 176.84 0.20065% 178,823,786 2.98% $358,808.28 -0.68%
2014 86,007.24 160.68 0.18682% 184,188,500 3.G0% $344,103.68 -4.10%
2015 91,494.90 15469 0.16907% 190,710,000 3.54% $322,432.51 -6.30%
2016 85,601.13 163.99 0.19157% 201,013,000 5.40% $376,143.46 16.66%
2017 85,298.36 166.36 0.19503% 211,941,538 5.44% $413,356.06 9.89%
2018 90,747.95 174.11 0.19186% 219,749,756 3.68% $421,614.26 2.00%
2019 89,991.18 176.40 0.19602% 227,440,997 3.50% $445,828.05 5.74%
2020 87,891.72 171.60 0.19524% 235,629,000 3.60% $460,042.61 3.19%
The chart shows an increases in the MCES budget for 2020 of 3.60%, however the
percentage increase in the annual MCES charge for the city for 2020 is 3.2%. This is due
to the City's flow decrease to 171.6 and the total MCES flow percentage of.19524%.
Local operation and maintenance costs for sewer are incorporated into the rate structure
and have been taken directly from the City Budget or from actual expenditures when
available.The City presently plans for current and future improvements within the current
budget.
Since 2012 Council directed that the Administrative Charge (7% of current exnenditurPsl
be allocated to the Renewal Replacement Fund. In prior years this was transferred to the
General Fund for the Utility's share of administration, accounting and billing. This
reallocation of funds does not increase the expenditures of the sewer fund. This amount
is still calculated and transferred out to the Renewal and Replacement Fund instead of the
General Fund.
Like the Water Utility Fund, it has been City policy to transfer funds equal to depreciation
to the Renewal and Replacement Fund for future construction. This amount is reviewed
and analyzed on occasion along with policy to determine if funding for future renewal and
replacement of infrastructure is sufficient to achieve the expected capital improvement.
Page 17
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iMEN
SEWER RATES
Sewer costs can be computed by simply dividing the various operating costs by the
estimated flow. This generates a per unit cost. The present rates based on per unit and
volume billing are calculated in the chart.
SEWER
2020 BUDGETED EXPENDITURES PER UNIT COST
(150,000 gallons) 1300
/1000 GALLONS CUSTOME
Operation&Maintenance $ 301,660 $ 2.01 $ 232.05
MCES 460,043 $ 3.07 $ 353.88
Capital Improvements 169,140 $ 1.13 $ 130.11.
Capital Outlay 47,625 $ 0.32 $ 36.63
Total $ 978,468 $ 6.52 $ 752.67
*4inimum quarterly bill 15,000gallons
based on per unit cost $ 97.80 $ 188.17
Actual minimum quarterly bill-volume base $ 78,50 $ 78.51}
A per unit cost is $6.52/1,000 gallons ($978,468/150,000,000 gallons) or $752.67 per
customer ($978,468/1300 customers). This would result in a minimum quarterly bill
based on 15,000 gallons of usage of$97.80 or a minimum bill "per customer" of$188.17.
Our current minimum bill based on 15,000 gallons is $78.50
The current established quarterly sewer rates are as follows:
Minimum Charge $78.50/quarter for up to 15,000 gallons
$5.70/1,000 gallons for usage over 15,000-50,000 gallons
$5.95/1,000 gallons for usage above 50,000 gallons
The projected revenue for 2019 is estimated to be at$988,000, the budgeted amount was
$995,000. This is attributable to the decrease in the gallons billed for 2019 as compared
to the estimate for 2019.
The following tables reflects the actual rates and revenue for 2019 based on the estimate
of 147,000,000 gallons of flow and 2020 estimate utilizing the current rates with the
projected billed flow of 150,000,000.
Page 18
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2D19 PCO
440��W
t70 al Ra Estimated
��t�*Tier
10 to Revenue
r
i3-15,999 48, 78. I $403,700
16,000-50,999 M 19,_ � $108,300
51,fiIX1a-999, ® � $476,000
Total N $988,000
&2020 t3UUG -� �
MONSOON
Rate Tfpf . E5 ted
0��PraWaue
0-15,999
16,000-50"999 $108,300
51,000-999, 761100
Totat,, $993,000
If rates for 2020 were to remain the same as 2019 there would be an approximate surplus
of$24,000 for the 2020 budget. The projected revenue for 2020 is sufficient to support
the expected expenditures for 2020.
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STORM SEWE USER CHARGES
Storm Sewer User Charges
GENERAL
Storm Sewer Charges were established by the City in 1999. The purpose of all funds
derived from the storm water drainage utility is to pay for all or part of the construction,
reconstruction, repair, enlargement, improvement, regulatory response, maintenance,
operation and use of the storm sewer utility as established by the City of Oak Park Heights.
The fees are established as:
Residential $3.00 per quarter per unit(up to 4 units
Vacant Land $1.50 per quarter
Developed Commercial, Industrial &
High Density Residential $30.00 per acre per quarter
Undeveloped Commercial, Industrial &
High Density Residential $4.50 per acre per quarter
Presently the fees generate $83,000 revenue, and the budgeted expenses for 2020 are are
$98,565.The actual expenses for 2018 and 2019 are$79,923 and$81,010 respectively. In
preparation for MS4 (Municipal Separate Storm Sewer System) requirements by the state,
additional expenses of$12,500 have been included in 2019 for engineering services for
assistance with the requirements. Storm Sewer Fees should be increased to cover the
current rise in costs and in preparation for the states criteria in managing the storm water.
Proposed Storm Sewer Rates:
Residential $4.50 per quarter per unit (up to 4 units)
Vacant Land $2.0 per quarter
Developed Commercial, Industrial &
High Density Residential $33.00 per acre per quarter
Undeveloped Commercial, Industrial &
High Density Residential $5.00 per acre per quarter
This is an 11% increase and generates $9,800.00 more in revenuesR
Page 20
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CONCLUSIONS AND RECOMMENDATONS
WATER
Based on the study and review of rates, it is concluded that a rate increase is assumed to
generate adequate revenue for the Water Fund for 2020.
See EXHIBIT A for a possible rate increase.
An Alternative to a rate increase at this time would be to keep the rates at the 2019 level.
In 2018 excess revenue was generated over the budgeted amount while in 2019 a loss of
revenue is expected as compared to the budgeted amount. This is due to the unusual high
usage in 2018 and the unusual low usage in 2019. Because the last two years have been
outside the normal expected billing range and expenditures have been below expected
levels,the revenue from the present billing rates have funded the expenses. Although 2020
Budget is projected to have a deficit of$28,000,if this does occur,the excess funds obtained
in 2018 and 2019 can fund this amount. If the average "normal" billing gallons does not
stabilize in 2020,then the rates may need to be adjusted in 2021.
The State Water Connection Charge is increasing to $2.43/quarter from $1.S9 so a
Resolution chan ing our rates will need to be adopted reflecting that increase
SEWER
An increase for 2020 is NOT necessary to generate enough revenue for the operations of
the Sanitary Sewer Fund.
STORM SEWER
An increase is proposed for the increase in expenses that are due to the MS4 state
requirement.
Residential $4.50 per quarter per unit (up to 4 units)
Vacant Land $2.00 per quarter
Developed Commercial, Industrial &
High Density Residential $33.00 per acre per quarter
Undeveloped Commercial, Industrial &
High Density Residential $5.00 per acre per quarter
Page 21
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/
CONCLUSIONSDA
EXHIBIT A-2019 POSSIBLE RATE INCREASE
EXHIBIT A
WATER RATE ALTERNATIVES-EXAMPLES OF CUSTOMER BILLS
CURRENT WATER RATES 2019
EXAMPLES
4,500,000 150,000 15,000 MINIMUM
Water LARGE USER MID USER RESIDENTIAL RESIDENTIAL
Tiers /1000 GAL MINIMUM
0-15,999 $ 2.56 $ 38.41 $ 38.41 $ 38.41 $ 38.41 $ 38.41
16,000-50,999 $ 3.35 $ 117.25 $ 117.25 $ - $
51,000-99,999 $ 3.90 $ 191.10 $ 191.10 $ $ -
100,000-200,000 $ 4.86 $ 490.86 $ 247.86 $ - $
>200,000 $ 5.78 $24,854.00 $ - $ _ $ -
$ 25,691.62 $ 594.62 $ 38.41 $ 38.41
STATE WATER CONNECTION FEE $ 1.59 $ 1.59 $ 1.59 $ 1.59
PROPOSED 2020
$.15/1000 GALLON INCREASE EXAMPLES
Water 4,500,000 150,000 15,000 MINIMUM
Tiers /1000 GAL MINIMUM LARGE USER MID USER RESIDENTIAL RESIDENTIAL
0-15,999 $ 2.71 $ 40.67 $ 40.67 $ 40.67 $ 40.67 $ 40.67
16,000-50,999 $ 3.50 $ 122.50 $ 122.50 $ - $ -
51,000-99,999 $ 4.05 $ 198.45 $ 198.45 $ - $ -
100,000-200,000 $ 5.01 $ 490.86 $ 255.51 $ - $ -
>200,000 $ 5.93 $ 25,499.00 $ - $ - $ -
TOTAL $ 26,351.48 $ 617.13 $ 40.67 $ 40.67
%INC OVER 2019 RATE 2.57% 3.79% 5.88% 5.88%
STATE WATER CONNECTION FEE** $ 2.43 $ 2.43 $ 2.43 $ 2.43
**The State Water Connection fee Is increasing so a RATE RESOLUTION will need to be adopted to incorporate that
increase into the above rates.
Page 22
Page 104 of 162
CITY OF OAK PARK HEIGHTS
2020 UTILITY RATE STUDY
COUNCIL PRESENTATION - NO WATER RATE
INCREASE
Page 105 of 162
12/6/2019
CITY OF OAK PARK
HEIGHTS
2020 UTILITY RATE STUDY
NO WATER RATE INCREASE
UTILITY RATES
► Water
►Sewer
►Storm Sewer
NO WATER RATE INCREASE
Page 106 of 162 1
12/6/2019
WATER UTILITY BUDGET ROUNDED TO$1,000
2018 2029 . .
REVENUES NIS C_L RENT RATES
Customer Billings $ 873,000 $ 810,000 $ 825,000
Other Revenues 27,000 14,000 5,000
Total Revenues $ 900,000 $ 824,000 $ 830,000
EXPENDITURES
Operation&Maintenance $ 329,000 $ 363,000 $ 414,000
Renewal&Replacement 252,000 252,000 252,000
Debt Service 103,000 104,000 105,000
Capital Outlay 90,000 87,000
87,000
Total Expenditures $ 774,000 $ 806,000 $ 858,000
NET REVENUE x$000 $$ 28,000
NO WATER RATE INCREASE �-- - - -
WATER USAGE
WATER USAGE BILLEDBY YEAR
X0 ► Average annual
usage 182,000,000
gallons
1907E�
------------- ► 2019 ACTUAL
179,000,000 gallons
► 2018 Usage is
no higher than nor I
191,000,000 s
170
2018 2019
10 GALLONS BILLED I E
180,649 184957 1 191.643 179.284
NO WATER RATE INCREASE
Page 107 of 162 2
12/6/2019
WATER — SUMMARY
►Last Increase in Rates was 2018
Po.Budget Shortage for 2020 estimated at
$28,000.
►Surplus Funds available from 2018 and 2019
o-No rate increase and review for 2021
►Rate change for State Water Connection Fee
from $6.36/year to $9.72/year
NO WATER RATE INCREASE
SEWER UTILITY BUDGET ROUNDED TO$1,000
a 019
20201,
__ ADGET
REVENUES _
usitl RENT 1A
Customer Billings $ 1,030 000 $ 988,000 $ 993,000
Rebate $ (103,000)
Other Revenues 20,000 10,000 10,000
Total Revenues $ 947,000 $ 998,000 $ 1,003,000
EXPENDITUI?ES
Personnel $ 121,000 $ 127,000 $ 132,000
Contractual 123,000 154,000 154,000
MCES 422,000 446,000 460,000
Material and Supplies 8,000 15,000 15,000
Capital Outlay 52,000 48,000 48,000
Renewal and Replaceme 173,000 169,000 169,000
Total Expenditures $
899,000 $ 959,0000 $ 978,,000
NOWATEWI�UG 48,0000 $ 39,000 $ 25,000
Page 108 of 162 3
12/6/2019
SEWER SUMMARY
► Revenues using current rate for 2020 sufficient to
fund expenditures. No rate change proposed.
► Last rate change was 2018 - sewer rate
decrease
NO WATER RATE INCREASE
STORM SEWER UTILITY BUDGET ROUNDED TO$1,000
2018 2619. ,
AMA ESTIMA
1: NM
USINGIOLWWWRATES
Customer Billings $ 84,000 $ 83,000 $ 83,000
Other Revenues 4,000 1,000 1,000
Total Revenues $ 88,000 $ 84,000 $ 84,000
EXPI NDIM)RI S
Personnel $ 22,000 $ 24,000 $ 25,000
Contractual 46,000 33,000 60,000
Material and Supplie 1,000 3,000 3,000
Administrative Fee 5,000 5,000 5,000
Capital Outlay 37,000 6,000 6,000
Total Expenditures $ 111,000 $ 71,000 $ 99,000
NO WATER RATE EVENUE $ (23,000) $ 131 000 $ (15,000)
G 1
Page 109 of 162 4
12/6/2019
PRESENT RATE PROPOSED RATE
RESIDENTIAL $1.00/UNIT/MO $1.50/UNIT/M0
RESIDENTIAL VACANT $1.50/UNIT $2.50/UNIT
HIGH DENSITY $30/ACRE $33/ACRE
HIGH DENSITY-UNDEVELOPED $4.50/ACRE $5.00/ACRE
PROPOSED RATE INCREASE-STORM
NO WATER RATE INCREASE
Page 110 of 162 5
CITY OF OAK PARK HEIGHTS
2020 UTILITY RATE STUDY
COUNCIL PRESENTATION - INCLUDES WATER RATE
INCREASE
Page 111 of 162
12/5/2019
CITY OF OAK PARK
HEIGHTS
2020 UTILITY RATE STUDY
UTILITY RATES
► Water
►Sewer
►Storm Sewer
Page 112 of 162 1
12/5/2019
WATER UTILITY BUDGET ROUNDED TO$1,000
1 1 1 1
91
REY=N J Gg 1 USING CtMENTRATES
Customer Billings $ 873,000 $ 810,000 $ 825,000
Other Revenues 27,000 14,000 5,000
Total Revenues $ 900,000 $ 824,000 $ 830,000
EXPENDITURES
Operation&Maintenance $ 329,000 $ 363,000 $ 414,000
Renewal&Replacement 252,000 252,000 252,000
Debt Service 103,000 104,000 105,000
Capital Outlay 90,000 87,000 87,000
Total Expenditures $ 774,000 $ 806,000 $ 858,000
NET REVENUE $ 126,000 $ 18,Otm $ Map
p
WATER USAGE
WATER USAGE BILLED BY YEAR
M0 -- - ► Average annual
usage 182,000,000
gallons
190 _______ -----------------------.----- ► 2019 ACTUAL
179,000,000 gallons
► 2018 Usage is
1� higher than nor 1
191,000,000 o s
2016 220'7 2001 2019
GALLONS 8dLED 180,649 186,957 191.643 179,284
Page 113 of 162 2
12/5/2019
WATER - SUMMARY
►Last Increase in Rates was 2018
►Budget Shortage for 2020 estimated at
$28,000.
P.Rate Increase to fund deficit $.15/1000 gallons
►Rate change for State Water Connection Fee
from $6.36/year to $9.72/year
PROPOSED WATER RATE INCREASE
CURRENT WATER RATES 2019
EKAMPLES
4,500,000 150,000 15,000 MINIMUM
Water LARGE USER MD USER RESIDENTra1
Tiers /low GAL MINIMUM
10-15,999 $ Z56 $ 3&41 $ 38.41 $ 3&41 $ 3&41 $ 3&41
16,000-50,999 S 3.35 S 117.25 S 117.25 $ - $
'51,000 99,999 $ 3.90 $ 191.10 S 19110 S $
;100,000-200,000 $ 4.86 $ 490.86 $ 247.86
6200,000 $ 5.78 $24,954.00 $ - $ g
I
$25,691.62 $ 594.62 $ 3&41 S 313.41
'STATE WATER CONNECTION FEE $ L59 $ L59 $ 159 $ 1.59
PROPOSED 2020
5.15110M GALLON INCREASE M1iAMPLES
Water 4,500,000 150,000 15,000 MINIMUM
++7ieR /1000GAL MINIMUM LARGE USER MID USER RESIDENT I RESIDENTIA
10-15,999 $ 2.71 $ 40.67 $ 40.67 $ 40.67 $ 40.67 $ 40.67
iX000-501999 S 3.50 $ 122.50 S 12250
151,000.99,999 $ 4105 S 198.45 $ 19&45 S $
110Do00-2006000 S 5.01 $ 490.86 S 255.51 5 -
$
1>20D000 5 593 525.499.00 $ - 5 _ $ _
II TOTAL $ 26,351.48 $ 617.13 $ 40.67 $ 40.67
%INC OVER 2019 RATE 257% 3.7996 5,8836 5,88%
ISIATEWATERCONNECTION FEE r* $ 2.43 S 2.43 $ 2A3 $ 2.43
i
*'The State Water Connection fee is increasing so a RATE RESOLUTION will need to be adopted to inewparete the
increase Into the above rates.
Page 114 of 162 3
12/5/2019
FSEWER UTILITY BUDGET ROUNDED TO$1,000
TUAL 'er Billings $ 1030,000 $ 988,000 $ 993,000
$ (103,000)
Other Revenues 20,000 10,000 10,000
Total Revenues $ 1,003,000
5 ... ._ ... 947,000. $ 998,000
EXPENDITURES
_ Personnel $ 121,000 .._.. -__ ...
$ 127,000 $ 132,000
Contractual 123,000 154,000 154,000
MCES 422,000 446,000 460,000
Material and Supplies 8,000 15,000 15,000
Capital Outlay 52000 48,000 48,000
Renewal and Replaceme 173,000 169,000 169,000
Total Expenditures $ 899,000 $ 959,000 $ 978,000
NET REVENUE $ 4.8,000 $ 39,000 $ 25,000
SEWER SUMMARY
► Revenues using current rate for 2020 sufficient to
fund expenditures. No rate change proposed.
► Last rate change was 2018 - sewer rate
decrease
Page 115 of 162 4
12/5/2019
STORM SEWER UTILITY BUDGET ROUNDED TO$1,000
2,1028 201,,
adAL 6_UD
REVENUES - USING CURRENT t TES
Customer Billings $ 84,000 $ 83,000 $ 83,000
Other Revenues 4,000 1,000 1,000
Total Revenues $ 88,000 $ - 84,000 $ 84 000
--
Personnel $ 22,000 $ 24,000 $ 25,000
Contractual 46,000 33,000 60,000
Material and Supplie 1,000 3,000 3,000
Administrative Fee 5,000 5,000 5,000
Capital Outlay 37,000 6,000 6,000
Total Expenditures $ 111,000 $ 71,000 $ 99,000
NET REVENUE $ (2310010 $ 13,000 $ {1S,000)
PRESENT RATE PROPOSED RATE
RESIDENTIAL $1.00/UN IT/MO $1.50/UNIT/MO
RESIDENTIAL VACANT $1.50/UNIT $2.50/UNIT
HIGH DENSITY $30/ACRE $33/ACRE
HIGH DENSITY-UNDEVELOPED $4.50/ACRE $5.00/ACRE
PROPOSED RATE INCREASE-STORM
Page 116 of 162 5
WATER-A-1
RESOLUTION NO. 19-12-
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION ESTABLISHING WATER USAGE RATES
WITHIN THE CITY OF OAK PARK HEIGHTS
EFFECTIVE January 1, 2020
WHEREAS, the City of Oak Park Heights by resolution
and ordinance regulates water usage rates within the City
for all users; and,
WHEREAS, a rate study has been conducted and completed
by the Finance Director recommending water rate increases
to accommodate the cost for administrating, managing, and
providing municipal water services to the citizens of the
City of Oak Park Heights and all properties connected
thereto; and,
WHEREAS, current demands upon the municipal water
systems of the city necessitate the future construction of
additional infrastructure and rehabilitation of existing
infrastructure that must be paid for by users of the
system; and,
WHEREAS, the City Council has reviewed said rate
increases and determined the same to be fair and equitable.
WHEREAS, the city ordinances provide for the
implementation of rate increases by resolution.
NOW, THEREFORE, BE IT RESOLVED, by the City Council
for the City of Oak Park Heights as follows :
That effective January 1, 2020, the City of Oak Park
Heights shall establish a municipal water rate for all
users as follows :
a. A quarterly rate of $2 . 43 for state water
connection, and $2 . 63 per 1, 000 gallons used for
the first 15, 000 gallons, with a per quarter
minimum charge of $41. 85 .
b. A rate of $3 . 35 per 1, 000 gallons for water
use above 15, 000 gallons up to 50, 000 gallons .
Page 117 of 162
WATER--A-1
c. A rate of $3. 90 per 1, 000 gallons for water
use above 50, 000 gallons up to 99, 000 gallons .
d. A rate of $4 . 86 per 1, 000 gallons for water
use above 99, 000 gallons up to 200, 000 gallons.
e. A rate of $5 . 78 per 1, 000 gallons for water
use above 200, 000 gallons
Passed by the City Council for the City of Oak Park
Heights this 10th day of December, 2019.
Mary McComber, Mayor
ATTEST:
Eric A. Johnson
Administrator
Page 118 of 162
WATER-A-2
RESOLUTION NO. 19-12-
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION ESTABLISHING WATER USAGE RATES
WITHIN THE CITY OF OAK PARK HEIGHTS
EFFECTIVE January 1, 2020
WHEREAS, the City of Oak Park Heights by resolution
and ordinance regulates water usage rates within the City
for all users; and,
WHEREAS, a rate study has been conducted and completed
by the Finance Director recommending water rate increases
to accommodate the cost for administrating, managing, and
providing municipal water services to the citizens of the
City of Oak Park Heights and all properties connected
thereto; and,
WHEREAS, current demands upon the municipal water
systems of the city necessitate the future construction of
additional infrastructure and rehabilitation of existing
infrastructure that must be paid for by users of the
system; and,
WHEREAS, the City Council has reviewed said rate
increases and determined the same to be fair and equitable.
WHEREAS, the city ordinances provide for the
implementation of rate increases by resolution.
NOW, THEREFORE, BE IT RESOLVED, by the City Council
for the City of Oak Park Heights as follows:
That effective January 1, 2020, the City of Oak Park
Heights shall establish a municipal water rate for all
users as follows :
a. A quarterly rate of $2 . 43 for state water
connection, and $2 . 71 per 1, 000 gallons used for
the first 15, 000 gallons, with a per quarter
minimum charge of $43 . 10.
b. A rate of $3. 50 per 1, 000 gallons for water
use above 15, 000 gallons up to 50, 000 gallons .
Page 119 of 162
WATER-A-2
C. A rate of $4 . 05 per 1, 000 gallons for water
use above 50, 000 gallons up to 99, 000 gallons.
d. A rate of $5. 01 per 1, 000 gallons for water
use above 99, 000 gallons up to 200, 000 gallons.
e. A rate of $5 . 93 per 1, 000 gallons for water
use above 200, 000 gallons
Passed by the City Council for the City of Oak Park
Heights this 10th day of December, 2019 .
Mary McComber, Mayor
ATTEST :
Eric A. Johnson
Administrator
Page 120 of 162
STORM WATER
RESOLUTION NO. 19-12-
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION ESTABLISHING STORM WATER RATES
WITHIN THE CITY OF OAK PARK HEIGHTS
EFFECTIVE January 1, 2020
WHEREAS, the City of Oak Park Heights by resolution
and ordinance regulates storm water rates within the City
for all users; and,
WHEREAS, a rate study has been conducted and completed
by the Finance Director recommending storm water rate
increases to accommodate the cost for administrating,
managing, and providing municipal storm sewer services to
the citizens of the City of Oak Park Heights and all
properties connected thereto; and,
WHEREAS, current demands upon the storm water systems
of the city necessitate the future construction of
infrastructure, repair, enlargement, improvement and other
obtainment in the maintenance, operation or use of the
storm sewer utility that must be paid for by users of the
system; and,
WHEREAS, the City Council has reviewed said rate
increases and determined the same to be fair and equitable.
WHEREAS, the city ordinances provide for the
implementation of rate increases by resolution.
NOW, THEREFORE, BE IT RESOLVED, by the City Council
for the City of Oak Park Heights as follows :
That effective January 1, 2020, the City of Oak Park
Heights shall establish a municipal storm sewer rate
for all users as follows:
a. Residential Users - $4 . 50 per quarter per
unit up to 4 units
b. Vacant Land - $2 . 00 per quarter
C. Developed Commercial, Industrial & High
Density Residential - $33 . 00/acre
Page 121 of 162
STORM WATER
d. Undeveloped Commercial, Industrial and High
Density Residential - $5. 00/Acre
Passed by the City Council for the City of Oak Park
Heights this 10th day of December, 2019.
Mary McComber, Mayor
ATTEST:
Eric A. Johnson
Administrator
Page 122 of 162
d .
Oak Park Heights
Request for Council Action
Meeting Date December 10,2019
Agenda Item Approve Changes to City Ordinance 102—Master Fee Schedule
Time Req. 5
Agenda Placement New Business
Originating Departrnent/Requestor t1 stration/Jennifer Pinski
Requester's Signature
Action Requested Consider and Adopt Amended CC 102 Master Fee Schedule
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
In May of 2006, the City Council reviewed and adopted City Ordinance CC 102—Master Fee
Schedule which was created in such a manner that it could be revised on an as needed basis
without re-adoption of the City Code and/or publication. The schedule was last updated,with
changes adopted,December 11, 2018.
Attached is a summery of proposed Master Fee Schedule amendments.
New changes/additions being requested include:
1. Compliance Escrow: New Residential Construction increased from$1,000 to $3,000.
This is a surety and is fully refundable upon compliance.
2. Ducks were added to the chicken keeping ordinance with the same$5.00 fee per year at
your March 13, 2018 City Council meeting.
3. Liquor license fees were increased at your September 24, 2019 City Council meeting.
4. Garbage rate for the 95 gallon container as approved at your October 22,2019 City
Council meeting, and the extra bag pickup fee as approved at your February 19, 2019
City Council meeting.
5. Water Usage Rates as approved at the December 10, 2019 City Council meeting.
6. Storm Sewer Usage Rates as approved at the December 10, 2019 City Council meeting.
7. Area Connection Charges as approved at the December 10,2019 City Council meeting.
I recommend that the summary of fee amendments to CC 102 Master Fee Schedule be adopted as
proposed,with any amendments made by the City Council.
Page 123 of 162
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY,MINNESOTA
ORDINANCE NO.2019-1024
AN ORDINANCE AMENDING CHAPTER 102 CODE OF ORDINANCES OF THE CITY
OF OAK PARK HEIGHTS SPECIFICALLY RELATED FEE CHANGES
THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS, WASHINGTON COUNTY,
1VIINNESOTA,DOES ORDAIN:
Section 1. Amendment. That Chapter 102 of the Code of Ordinances of the City of
Oak Park Heights is hereby amended to add the following changes in fees:
Schedule of Fee Amendments:
Compliance Escrow:New Residential Construction From$1,000 per residential unit to$3,000 per
residential unit
Duck Keening $5.00 per year
Liquor License Fees
Off Sale Non-Intoxicating Liquor License From$62 to$63 per year
On Sale Non-Intoxicating Liquor License From$176 to$184 per year
On Sale Intoxicating Liquor License From$3,510 to$3,638 per year
Wine License From$722 to$748 per year
Garbage Rates—Residential
35 gallon container $0.00
65 gallon container $0.00
95 gallon container $2.75 per month
Extra charges for items also covered under City contract will be billed and paid for by the resident:
$1.75 per each extra bag
$13.00 per cubic yard for construction debris
$10.00 for toilets,sinks,bathtubs/$15 for cast iron
$4.00 per roll for request
Water Usage Rates(Quarterly)
Up to 15,000 gallons From to
+Each 1,000 gallons above 15,000 gallons
up to 50,000 gallons From to
+Each 1,000 gallons above 50,000 gallons
up to 99,000 gallons From to
+Each 1,000 gallons over 99,000 gallons
up to 200,000 gallons From to
+Each 1,000 gallons over 200,000 gallons From to
Page 124 of 162
Storm Sewer Usa a Rates
Residential From$3.00 per quarter to$4.50 per quarter
Vacant Land From$1.50 per quarter to$2.00 per quarter
Developed Commercial,Industrial&
High Density Residential From$30 per acre to$33 per acre per quarter
Undeveloped Commercial,Industrial&
High Density Residential From$4.50 per acre to$5.00 per acre per quarter
Area Connection Char es:For Undeveloped/Unconnected Land(Utility Area Charge)
Land Use: COmmercial/Industrial&Retail/Business Centers:
Sanitary Sewer From$2,768 per acre to$2,804 per acre
Water Main From$14,384 per acre to$14,571 per acre
Storm Sewer From$2,244 per acre to$2,273 per acre
Storm Sewer-TSMP Area. From$10,462 per acre to$10,598 per acre
Land Use: Low Density Residential_:
Sanitary Sewer From$2,639 per acre to $2,673 per acre
Water Main From$13,721 per acre to$13,899 per acre
Storm Sewer From$1,235 per acre to$1,251 per acre
Storm Sewer-TSMP Area From$9,454 per acre to$9,577 per acre
Land Use: Medium Density Residential:
Sanitary Sewer From$3,520 per acre to$3,566 per acre
Water Main From$18.294 per acre to$18,532 per acre
Storm Sewer From$1,792 per acre to$1,815 per acre
Storm Sewer-TSMP Area From$10,009 per acre to$10,139 per acre
Land Use: High-Densit r Residential:
Sanitary Sewer From$6,161 per acre to$6,241 per acre
Water Main From$32,020 per acre to$32,436 per acre
Storm Sewer From$2,224 per acre to$2,273 per acre
Storm Sewer-TSMP Area From$10,462 per acre to$10,598 per acre
Section 2. Effective Date. This Ordinance shall be in full force and effect January
1,2020, after its passage and publication according to law.
Passed and adopted by the City Council of the City of Oak Park Heights,Washington
County,Minnesota,on this 10th day of December,2019.
CITY OF OAK PARK HEIGHTS
Mary McComber,Mayor
Attest:
Eric A. Johnson,City Administrator
Page 125 of 162
THIS PAGE INTENTIONALLY LEFT BLANK
Page 126 of 162
Oak Park Heights
Request for Council Action
Meeting Date December 101,2019
Time Required: 1 Minute
Agenda Item Title: CONSIDER LEGISLATIVE SERVICES AGREEMENT—LOCKRIDGE
GRINDAL NA PLLP
Agenda Placement New Bus' s
Originating Department/Re s ric Johnson,City Administrator
Requester's Signature
Action Requested: Discu ossible Action.
Background/Justification(Pl se indicate if any previous action has been taken or if other public bodies
have advised):
In early 2019,following the City's issuance of an RFP,the City engaged the services of Lockridge,Grindal,
Nauen,P.L.L.P(LGN)for assistance in pursuing funds from the State of MN Legislature via a possible off-
year budget allocation for the Norell Ave/601 street Project.While much hard work was invested by LGN
and the City, the State ultimately did not include local projects in their final discussions, meaning work
must continue into 2020.
Attached is a proposed Legislative Services Agreement for 2020 totaling $24,000 that would essentially
carry this work forward as the City will need to again rely on a firm and their staff that is well versed in the
legislative proceedings and workings necessary to secure a possible allocation from the 2020 Bonding Bill.
To date LGN and their staff of Ann Lenczewski and Angie Huss have demonstrably provided the City
valuable guidance on submissions,communications and how to best reach out to our legislators. They have
been responsive and knowledgeable.I would offer that without their guidance our efforts to date would not
have received the necessary attention NOR would receive such consideration in the upcoming legislative
session.
Staff would recommend the approval of the attached Agreement which would continue the City's
positive relationship.These amounts are planned to be allocated in the 2020 Budget,assuming is final
inclusion and adoption.
NOTE. The 2019 costs were also$2,000 monthly,totaling$20,000,but was a shorter duration of only 10 months
Page 127 of 162
LEGISLATIVE SERVICES AGREEMENT
THIS AGREEMENT,made and entered into by and between City of Oak Park
Heights("Client") and LOCKRIDGE GRINDAL NAUEN P.L.L.P. ("Consultant"or"LGN")
(collectively the "Parties").
WITNESSETH
WHEREAS, Client,wishes to purchase the services of Consultant to assist Client in
monitoring, reporting, and lobbying related to certain state legislative and administrative matters;
NOW, THEREFORE,in consideration of the mutual undertakings and promises
hereinafter set forth, Client and Consultant agree as follows:
1. CONSULTANT SERVICES
Consultant shall provide, in coordination with Client's officers, committees and staff,the
services listed in Exhibit A hereto. If additional services,projects or work is agreed upon
by both Consultant and Client,fees for such additional services,project or work will be
negotiated and mutually agreed upon in writing prior to the performance of additional
services,projects or work.
2. TERM AND TERMINATION
2.1 Term. The term of engagement for the services provided shall be January 1-
December 31,2020, subject to termination as provided in Section 2.2.
2.2 Termination. This Agreement may be terminated prior to its expiration only as
follows:
2.2.1 Upon the written mutual agreement of the Parries hereto;
2.2.2 By either Party upon sixty(60)days written notice to the other Party.
3. COST OF AND PAYMENT FOR SERVICES
3.1 Fees. In consideration of services performed as specified in Section 1 and Exhibit
A of this Agreement, Client shall pay Consultant the professional fees in the amount of
$24,000 payable in twelve(12)installments of$2,000 per month commencing
January 2020.
3.2 Costs. In addition to payment for professional fees, Client shall pay Consultant
for all reasonable incidental expenses incurred by Consultant on Client's behalf.
3.3 Payment. Payment for professional fees and expenses shall be made to
Consultant upon submission by Consultant to Client of invoices for services rendered and
expenses incurred and Client shall pay Consultant by the dates listed above.
544463.1
Page 128 of 162
4. INDEPENDENT CONTRACTOR
Consultant shall select the means,method,and manner of performing the services herein.
Consultant is and shall remain an independent contractor with respect to all services
performed under this Agreement.
5. COMPLETE AGREEMENT
The Parties each agree and understand that this Agreement,including all Exhibits hereto,
constitutes the entire agreement between the Parties and supersedes any prior or
contemporaneous oral understandings or agreements with respect to the subject matter
hereof.
6. AMENDMENTS AND WAIVERS
This Agreement may not be amended, altered, enlarged, supplemented, abridged, or
modified,nor can any provision hereof be waived, except by a writing executed by both
Parties which shall be attached hereto. Failure of any Party to enforce any provision of
this Agreement shall not constitute or be construed as a waiver of such provision nor of
the right to enforce such provision.
7. NOTICES
All notices, demands,and requests permitted or required to be given under this
Agreement shall be in writing and deemed given when mailed by the United States mail,
postage prepaid,registered or certified mail, return receipt requested,to the address of the
appropriate Party as provided herein.
IN WITNESS WHEREOF,the duly authorized representatives of the Parties hereto
have executed this Agreement this day of ,2019
ADDRESS: CLIENT:
14168 Oak Park Blvd.N. City of Oak Park Heights
Oak Park Heights, MN 55082
By:
Its:
ADDRESS:
Suite 2200 CONSULTANT:
100 Washington Avenue South LOCKRIDGE GRINDAL NAUEN P.L.L.P.
Minneapolis,MN 55401
By: Rebecca Kanninen
Its: Partner
544463.1
Page 129 of 162
EXHIBIT A
LGN will work to advance the City of Oak Park Heights' Norell Avenue/STH 36 Frontage Road
realignment bonding request at the MN Legislature. If requested,we will attend Oak Park
Heights City Council meetings to provide the City Council with legislative updates.
Page 130 of 162
re c.
Oak Park Heights
Request for Council Action
Meeting Date December 10th 2019
Time Required: 1 Minutes
Agenda Item Title:--APPLoLnation of Ci Re ces for Medical Responses
Agenda Placement New Business
Originating Department/Reques r: son C• Administrator
Requester's Signature
Action Requested Adopt Pohc •A ro n Ltion of City Resources for Medical Res nses
Background/Justification(Pleas ndicate if any previous action has been taken or if other public
bodies have advised):
Please see the enclosed documents.
Page 131 of 162
City Of Oak Park Heights
14168 Oak Park Blvd N•Oak Park Heights,MN 55082•Phone 651 4394439•Fax 651 439-0574 Page 1 of 1
12-419
1
MEMO
TO: Mayor and City ouncil em r,
FROM: Eric Johnson, ty Ad i
RE: EMS Calls/Ba ort Fire Dept—2 olicy
Dear Mayor and Council:
One of the goals the City Council identified for 2 was the establishment of a policy related to EMS emergency
response;the concept is that because the City has ined police force in EMS services it could reduce reliance on the
Bayport Fine rescue service. Enclosed is that Draft Policy.
This was crafted after meetings with both the Bayport Fire Chief and Lakeview Emergency Services Director Jon Muller.
Further, for the last two months City Police Staff have actively monitored EMS Calls and monitoring the timeline and
services provided by the BFD to better understand how their services are utilized and arrival times relative to City Police
and/or Lakeview.
Based on this data and other experiences, the enclosed policy seeks to reduce calls to the Bayport Fire Department
by certain criteria related to call type. If the City's EMS call load can be reduced or even not see any further increases,
some of the City BFD Service costs should stabilize compared to the last decade of significant increases. It is also
believed that the BFD may be less taxed for personnel time investment by not needing to go to call where their
appearance is not inherently necessary.
UPDATE. The Policy has been updated to include specific clarification of a proactive SIX--MONTH TRIAL
PERIOD, see Section V. This will foster some further confidence that the City will remain
engaged In this discussion as to how to best manage ourEMS Resources and limited funding.
Page 132 of 162
See Section V. Trial Period -this
has been added.
CITY OF OAK PARK HEIGHTS
A Policy Relating to the Appropriation of City Resources for Medical Responses
The City of Oak Park Heights has developed the following parameters for medical responses
within the City. This policy has been adopted by the Oak Park Heights City Council on Oct 22°d
2019. As the City has grown in size and dynamics of population,these factors have placed a much
higher demand for services than was historically seen. These factors dictate and require a formal
policy be developed to help reduce duplicated and unneeded services and the costs associated with
those. Avoiding duplication of services and response of personnel and equipment which are not
needed is an effective tool to meet such goals.
The policy is further intended to prevent over burdening the cities limited financial,personnel,and
equipment resources while still maintaining high level of services and reducing duplicated
services. History and experience have provided a solid foundation for this policy. Review of other
jurisdictions in the county which have both independent and contracted services demonstrates that
these operations can be successful over an historical period of time.
Lastly,the Bayport Fire Department(BFD)has been a catch-all responder to all Rescue-EMS Calls
which can be unnecessary under certain circumstances. Further, BFD call volumes have risen
dramatically over the past several years but which can be reasonably reduced.The implementation
of this Policy should reduce that call volume saving City funds as well as relieving some service
demand upon the BFD and their volunteer staff.
Policy: This Policy will guide the response of City services including police, contracted or joint
powers district fire rescue services, and private EMS ambulance services within the City of Oak
Park Heights. It is the policy of the City to respond with adequate resources needed to provide
effective services without burdening or over taxing individual services and the City resources in
general. The structuring of this policy is designed to limit duplicated services while still providing
the high level of service expected by the citizens of Oak Park Heights and therefore the following
is implemented as it relates to Emergency Medical Services:
I. Services: The City has multiple services to draw upon when providing an effective
medical response.
A. Dispatching/911: The first line of contact for most citizens in need will be a
911 dispatcher. Washington County Public Safety Answering Point and EMS
Dispatchers are trained to ascertain information needed to place dispatch
protocol guidelines into motion. The information can establish what initial
responding services are required and aid in further determination for additional
services. I.E.medical calls that would not normally require fire rescue,but due
to location or other scene and incident factors rescue personnel and equipment
would be prudent. Council approved response criteria for fire rescue will be
Page 133 of 162
established using adopted fire rescue dispatching guidelines - that outlines
examples of when the BFD(Bayport Fire Department)would be dispatched.
B. Police: Oak Park Heights Police are trained first responder medical personnel
and receive periodic refresher training in theseareas including CPR/AED's
with advanced CPR equipment and Oxygen. Officers train with local advanced
life support medical providers at Lakeview Hospital or other Red Cross
certified trainers to stay familiarized in providing services to assist the
paramedics at a scene.Police officers are on duty 24/7 and thus are most times
first to arrive on scene enabling them to start basic medical services before or
in conjunction with EMS. Police vehicles are equipped with AED's,advanced
CPR equipment,oxygen, and first aid supplies.
C. Paramedics / EMS Ambulance Services: Lakeview Hospital / Health
Partners EMS Paramedics provide a highly trained and equipped medical
trauma service. They provide ALS -Advance Life Support services. They are
able to draw on additional services if needed such as helicopter transport and
level I trauma facilities. They provide 24 / 7 on duty staffing at Lakeview
Hospital approximately % mile from the City allowing paramedics to be on
scene rapidly.
D. Fire Rescue: Fire Rescue Services are provided by the Bayport Fire
Department (BFD) and which has first responder medical trained personnel.
They receive periodic refresher training. They are able to provide additional
staff, emergency extrication tools,rescue abilities, basic medical, CPR/AED,
and assistance to EMS. They are a volunteer department and require page out
of volunteer services who are not stationed or ready to respond. Response can
be delayed by the nature of a given volunteer on call service.
NOTE. BFD arrival times for medical services is typically after EMS and the need for
additional assistance has passed. These factors limit the services they are able to provided at
basic medical calls. By nature of volunteer on call services, excessive responses are taxing on
Personnel and create additional duplicated services and costs to the City.
II. Response Protocol: Initial requests for medical or other emergency assistance are
generally received by phone or radio at the WC Public Safety Answering Point—PSAP.
The PSAP evaluates requests using established criteria and council approved protocol
to determine the level of response. Unless otherwise specifically determined all
medical requests in the City of Oak Park Heights will require dispatching of Police
and/or Lakeview EMS. BFD is not to be dispatched for only emergency medical
assistance.
A. Fire Rescue Immediate Dispatch Criteria: Fire Rescue (BFD) will be
requested to respond to medicals requiring additional personnel or rescue
efforts and equipment. These incidents include but may not be limited to such
entrapment, head / neck / spine injuries, amputations or ocalls as; cardiac arrest, accidents of various types with injury or possible
involving accident scenes and physical rescue calls. bvious fractures
Page 134 of 162
B.On Scene / En-route Requests or Cancellations of Fire Rescue: Police
Officers and Paramedics on scene or en-route may also request fire rescue
assistance (BFD). Factors for further assistance may include; past history of
the subject or location, further evaluation of the scene, further information
gathered about the scene from other calls or officers on scene, and other
articulated circumstances. Given the circumstances and scene evaluation
police officers and paramedics may slow or cancel fire rescue response(BFD)
if obvious circumstances indicate cancellation and at their discretion. Factors
determining cancelation may include; misinformation on the type of call that
would not otherwise have required fire rescue or an obviously dead subject
which is now a police investigation.
C. Declination of Service Response: Police and Fire Rescue(BFD)may advise
dispatch that they will not be responding unless further requested by EMS or
Police subject to the enclosed response protocols. Examples may include:
routine transports of medical patients from senior facilities, and response to
facilities that have their own medical staff such as a MN Correctional Facility,
or being otherwise unavailable with other priority call.
D. Ongoing Suspension of Fire Rescue Response to Specific Locations: In
the event of a request by Fire Rescue to suspend medical response to a specific
location or individual due to articulated reasons, the Fire Chief will make the
request to the Police Chief and upon mutual agreement the suspension may be
forwarded to WC Dispatch for temporary designation. This is only for extreme
articulated circumstances and for limited periods of time and it will be the
responsibility of the Fire Chief to reaffirm the designation on a regular basis
with the Police Chief to show the subject or location suspension designation is
still warranted.
The following Table 1 summarizes the anticipated circumstances outlined above as to
when the BFD would/would NOT be directly dispatched for Immediate Resnonse- Thic
Table is further supplemented in Addendum A to this Policy that gives further examples
of the dispatch protocol based on circumstances.
rack�
Calls 04MUlly NOT.Muldna Fire RestueISM Resaome
Level I-ALS Advanced —
( LrfeSupportJN07E:8FDwr7lRespondifCagedoutDuetoGr[umsMnces-SeeAddendumA
Level2-ALS
Level3-ALS ----"" -
Vf PportJ.NOTE BFD wpl Respond¢C
Levell-BLS(Basic 'eSu aped out Due to Circumstances
Level-BLS
Level3-BLS
LiftAssists-Nonln'ury/No Foll orSurroundingiau.Cormitions
Calls[vaimllvreau/dFin FJreRescue/BFD)Llesaonse -`--- 3
All Fire related Colts(Examples:house,business,brush_chim -
ney,electriaa4 rescue,etc.)
ANLevelI ALS/BLS when Dispatched due to nature of Incident(Examples:Carocadents orextrections)-See Addendum A
Fire related Mutual aid
WnterEmergencles -
Cops involving:NaWat;Gas leaks and Odors —"
Page 135 of 162
III. Regular Review of Data: The City's Policy attempts to save public funds yet continue
with high quality service delivery. This goal should be monitored with some regularity
to see if a reduction in calls to the BFD has actually occurred and/or if such policies
have created any unforeseen service gaps.
Table 2
It is desirable that the City's RESCUE& -nLLoak paw hts
EMS call volume will be reduced from its ' FALSE
RELATED aEM6 WdENT ALARM 70TAL
current volume of 600 calls for 2018. See 3.998 62 14 1 106
Table 2. It is these calls that can be 33 107 19 3 134
handled by OPH Police and/or Lakeview !82
2001 31 139 25 5 20n
EMS leaving the BFD free for other 2�3 30 164 7q 57 18 —
285
responses that more appropriately require 39 20022 313
33 Zu 42 40 366
their services and capacity. zo0e 30 3os 30 59 42!
2007 34 Z70 32 378
2WE 34 29Z 301 34 340
The City acknowledges that the 2009 zs3 28 34 384
implementation of any new policy can 2311 47 3 i3 26
389
require some acclamation by all parties. 1 30 4% 81 522
9 ss�
As the annual data becomes available it • 40 5M 9Z 51 7!8
759
should be reviewed for impacts. 2016a 3Z 95
4
MG -- 46 75.8
6 8 4a 783
2017 33 061 761 39 824
Zola 34 W
743
IV. Implementation of Policy: Upon the adoption of the Policy by the Council,the Chief of
Police is authorized to engage with the BFD, Lakeview Hospital and Washington
County Emergency Dispatch Staff and/or Sheriff to enable the contents of this Policy.The
Chief of Police shall have discretion to incorporate reasonable parameters to
effectuate the underlying goals of the Policy that may additionally enable service
delivery and/or cost savings.
V. Six(6)Month Trial Period: This Policy shall remain in effect until such time as the City
Council determines otherwise.However following the adoption and full implementation of
the parameters of the Policy and a six(6)month trial period,the City-through its Chief of
Police shall perform a review audit and shall comment on the impacts,both pro/con of the
Policy-including but not limited to:impacts on City resources,demands on all EMS staff
and comments on delivery of services.
Page 136 of 162
Addendum A to
CITY OF OAK PARK HEIGHTS
A Policy Relating to the Appropriation of City Resources for Medical Responses
Page 137 of 162
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Page 144 y1£
Oak Park Heights
Request for Council Action
Meeting Date December 10th 2019
Time Required: 10 Minutes
Agenda Item Title: 5627 Perkins Ave—Site C 'ti s/Action
Agenda Placement New Business
x// /
Originating Department/Reque or: n Ci Administrator
Requester's Signature
Action Requested Discussio s Action.
Background/Justification(Ple indicate if any previous action has been taken or if other public
bodies have advised):
Please review the Enclosed Memo and Documents.
Page 145 of 162
A ..
City of Oak Park Heights Page 1 of 1
14168 Oak Park Blvd. N•Oak Park Hei hts,MN 55082•Phone(651)4394439•Fax(651)439-0574
12/5/19
TO: Mayor& City Council Me ers
FROM: Eric Johnson,City Admi is
RE: Repairs at 5627 Perkins Ave
Since January of 2019,the City has mad several attempts to motivate the owners of the property
at 5627 Perkins Ave.to address significant issues related to the home's hazardous condition,
both external and internal. While some items have been addressed,many items remain. Please
see the enclosed memo dated 11/20/19 from the Building Official that summarizes the matter and
its results to date.
At this time,the City has two basic options:
1. Continue to request the owner,who resides at the property, to complete these items. This
engagement to date has not resulted in any anticipated targets for completion.
2. Enable the Office of the City Attorney to undertake the final, but necessary court action
under Minnesota Statutes §§ 463.19 and 463.21 to enable the City to enter the property,
physically complete the repairs itself, and assess all costs to the property owner. This
action would be consistent with the Council's resolution 19-01-06 (enclosed)as passed in
January 2019. Authorizing the court action could be made by a simple motion of the
Council.
Proposed Motion: The Council authorizes city staff and the city attorney to proceed with a
court action against the property owners to enforce the terms of Resolution 19-01-06.
Page 146 of 162
Memo
To: Eric Johnson,City Administrator
From: Julie Hultman, Building Office p=.
Date: November 20,2019 t
Re: 5627 Perkins Ave. N.
As you recall there were two fire incidents at 5627 Perkins Ave. N. on December 27, 2018,
wherein electrical and mechanical safety concerns were observed by responding members of
the OPH Police Department.
Steve Berres, the home owner at the time, was directed to contact licensed electrical and
mechanical contractors to inspect those systems for safety and to address life safety issues
identified by both. Mr. Berres did contact O'Neill Electric and Apollo Heating & Air
Conditioning to inspect and evaluate the systems. Both agencies visited the home on
12/27/18 and followed up with their written evaluation/recommendations to the City and
also contacted Mr. Berres with their findings.
I conducted a home visit on 12/11/18, with the permission of Lisa Kroska, who resides at the
home with Michael Hull and were the tenants at the time. Mr. Hull has since purchased the
home from Mr. Berres on a contract-for-deed arrangement. Written and visual findings of
this visit were provided to you in my 12/27/18 memo.
Based upon observations and recommendations from City Staff,the OPH City Council adopted
Resolution 19-01-06 on January 8, 2019 declaring the property at 5627 Perkins Ave. N. to be
found as hazardous and the building substandard as set forth in Minnesota Statutes Chapter
463 and further declared it to be a public nuisance under applicable City Code because of
inadequate maintenance, dilapidation, physical damage, unsanitary condition and unsafe
conditions, and that it constituted a fire hazard and a hazard to public safety and health,
particularly to its occupants and other nearby properties. The City Council's resolution
ordered as follows:
1. That the following repairs to the Property must be completed no later than June 30,
2019:
a. Repair of the electrical systems throughout the Property to be compliant with
Building Code and as recommended by O'Neill Electric, including installation of
permanent wiring and elimination of the use of extension cords to power
appliances or other devices, with work to be performed by a duly licensed
electrical contractor;
Page 147 of 162
[01501-33195/2629891/1]
b. Repair of the plumbing systems throughout the Property to be compliant with
the Building Code, with work to be performed by a duly licensed plumbing
contractor;
C. Repair of the HVAC systems throughout the Property to be compliant with the
Building Code and as recommended by Apollo HVAC,with work to be
performed by a duly licensed HVAC contractor, including proper exterior
venting of the clothes dryer and any other vented appliances;
d. Repair of ducts for furnace, dryer and water heater to be Building Code
compliant;
e. Repair of the structural elements of the Property as inspected and
recommended by a duly licensed structural engineer;
f. Repair/replacement of the roof on the Property;
g. Repair/replacement of the exterior siding on the Property;
h. Repair/replacement of all exterior windows in need of repair or not properly
installed to Building Code standards;
L Remediation of any moisture intrusion damage or water damage that is
identified during the repair process; and
j. Installation of functioning smoke and carbon monoxide detectors on each level
of the Property.
2. That in lieu of the foregoing repairs, which are extensive and may be cost prohibitive
given the age, condition and value of the Property, then the City Orders that the
Property be razed and torn down.
3. That the City recommends that the Property should not be inhabited unless and until
such repairs are completed and the tenants therein should immediately vacate the
premises for their own safety and well-being. The City will offer and provide a
monetary reimbursement of up to $500.00 to the current tenants/occupants of the
Property for any actual relocation costs incurred by them (upon providing written
proof of the relocation expenditure) if they choose to promptly vacate the premises as
recommended.
4. If the current tenants/occupants choose to relocate, then the Owner shall be
prohibited from placing any new tenants/occupants into the Property unless and until
all required repairs are completed and approved by the Building Official.
Page 148 of 162
[01501-33195/2629891/1]
5. The owner and occupants are hereby notified that a motion for summary enforcement
of this Order will be made to the Washington County District Court unless timely
corrective action is taken, or unless and answer is filed within the time specified in
Minn. Stat. §463.18.
6. The Owner and occupants are further notified that enforcement of this Order in the
court will include a request that the City be permitted to enter onto the Property per
Minn. Stat. § 463.151 and abate and correct all conditions thereon, up to and
including razing the hazardous building, and assess all reasonable costs therefore
against the Property, or obtain a personal judgment against the owner, pursuant to
Minn. Stat. §463.21.
7. This Order shall be served upon the owner of record, upon the occupying tenant, and
upon all lien holders of record, in the manner provided for service of a summons in a
civil action. If the owner cannot be found, the order shall be served upon the owner
by posting it at the main entrance of the building, and by four week's publication in
the official newspaper of the City.
At some point subsequent to January 8, 2019, owner Steven Berres apparently sold the
property to Mr. Hulll and/or Ms. Kroska on a contract for deed. Notably, however, the City
did utilize a process server to personally serve a copy of Resolution 19-01-06 upon Hull and
Kroksa as tenants/occupants on January 24, 2019, thus their purchase of the property was
undertaking with full knowledge of the City's directives.
Since December 27, 2018 two work permits have been issued.
• A licensed contractor pulled a permit for the replacement of the water heater and has
received final inspection.
• The second permit, for roofing work to part of the house and was pulled by Mr. Hull
and Mr. Berres. Mr. Hull paid for the permit. This has not yet received final inspection
approval due to issues regarding verification of ice and water installation.
• Electrical work was done and a new panel installed. This work did receive final
inspection by the MN State Electrical Inspector.
There have been no other work permits applied for or issued.
With permission of the property owners, I re-inspected the Property on September 20,2019.
During my inspections, and assumingly continuing as of today, the following remain
unaddressed or undocumented:
o Beyond the water heater replacement, I have not been contacted by anyone as to a
review of the plumbing systems in the home or to request a work permit to them.
o I have not been contacted by anyone as to the HVAC system in the home. The dryer
venting has not yet been satisfactorily addressed. Mr. Hull is addressing the
correction.
Page 149 of 162
[01501-33195/2629891/1]
o I have not been contacted by anyone as to a structural inspection, nor have I received
information as to one having been conducted.
o The rear lower level roof elevation remains unchanged. The front roof elevation has
had a roof permit pulled for work which remains open due to issues regarding
verification of ice and water insulation as noted above.
o No work has occurred to the siding.
o No work has occurred to any windows.
o Moisture intrusion/damage remains largely unidentified due to there being no work to
the windows, siding or rear lower roof elevation. The doors to the lower level at the
rear of the home, are moisture (exterior water has deteriorated the wood material
and the two doors are in damaged condition) and otherwise damaged and remain in
need to replacement.
Mr. Hull claims to be addressing a correction to the dryer venting and has indicated that he
plans to address work needed to the roof and siding. He also claims to be finalizing placement
of smoke and carbon monoxide alarms to required areas of the home. I have provided he and
Lisa Kroska with information for Habitat for Humanity's assistance program; however, my
understanding from Habitat is that the application period has closed for 2019.
The home has been somewhat cleaned up and I remain hopeful that Mr. Hull will address the
needs of the home now that it is under his ownership, but the fact remains that the Property
is still out of compliance with the City Council's Order issued now over 11 months ago.
Page 150 of 162
[01501-33195/2629891/1]
RESOLUTION NO. 19-01-06
CITY COUNCIL
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY,MINNESOTA
A RESOLUTION ESTABLISHING FINDINGS OF FACT AND ORDERING
THE REPAIR OR REMOVAL OF HAZARDOUS BUILDING LOCATED
AT 5627 PERKINS AVENUE NORTH
WHEREAS,the property located at 5627 Perkins Avenue North in the City of Oak Park Heights
(hereinafter"Property"),as legally described on the attached"Exhibit 1,"has recently had
multiple calls outs of the fire department due to smoke and possible fires occurring in the
Property, during which the fire department noted potential code compliance concerns and so
advised the City Building Official; and
WHEREAS, the City's Building Official Julie Hultman asked the owner to have the Property
inspected by qualified licensed contractors in response to the fire department's concerns;and
WHEREAS,the Property was inspected by O'Neill Electric and Apollo Heating and Air
Conditioning at the request of the owner,and said contractors have provided reports to the City
of safety concerns,hazardous conditions,and necessary repairs for the Property; and
WHEREAS,the interior and exterior of Property were later personally inspected by the Building
Official with the consent of the occupants. The Building Official noted numerous issues of
concern during her inspection,including structural, electrical and mechanical issues; and
WHEREAS,the findings of the Building Official,O'Neill Electric, and Apollo Heating and Air
Conditioning are summarized in a report of the Building Official dated December 27,2018,
which is attached hereto as"Exhibit 2"and incorporated herein by reference;and
WHEREAS,based upon the foregoing information and exhibits,the City Council of the City of
Oak Park Heights makes the following findings of fact regarding the Property.
1. The Property has not had any building permits issued for any remodeling or repair work
since 1990. Despite this fact,it appears that numerous substandard construction or repair
projects have been performed,including addition of a noncompliant bathroom facility in
the basement and a noncompliant remodeling of an upstairs bathroom.
2. The electrical system within the Property is in disarray and unsafe. Non-code compliant
electrical wiring work has been performed,including open and exposed wires at the
electrical panel. Moreover,multiple appliances in the Property are powered by long
extension cords running to distant electrical outlets,leadin to safety hazards and fire
concerns.
I certify that this is a true and
correct copy of the original filed
at Oak Park Heights City Hall
Affe 1�
City Date
3. Non-code compliant plumbing installations have been performed at the Property. This
includes the addition of a cobbled-together bathroom in the basement, as well as a non-
compliant bathroom remodel in an upper-level bathroom that has resulted in leaking
plumbing and water flowing through the floor and into a closet on the main level of the
Property. This is a safety concern leading to likely mold growth inside the Property.
4. The Property appears to suffer from significant settling and shifting of the home
structure, such that the floors are visibly drooping and have been shimmed with various
materials and the floors are propped up in multiple locations with jacks or lumber in the
basement. This is a safety concern for potential collapse of the structure.
5. The clothes dryer is improperly vented into a wall cavity and into the furnace system
rather than to the exterior of the home. This is a safety concern for potential carbon
monoxide buildup and/or fires.
6. The roof is in disrepair and in need of replacement and there are no gutters on the
Property. This is a safety concern for moisture intrusion,pest intrusion,and potential
collapse of the roof structure.
7. The windows and window frames are in poor condition with peeling paint and ill-sized
windows installed in existing openings and then sealed with foam. This is a safety
concern for moisture and/or pest intrusion.
8. Several areas of exterior siding are loose or have holes in them,and are in need of proper
repair or replacement. This is a safety concern for moisture and/or pest intrusion.
9. The Building Official further notes that the Property is in need of review by a structural
engineer and any identified structural problems should be repaired.
10. The Building Official notes the property is hazardous, unsafe, and uninhabitable,and in
lieu of the foregoing extensive repairs,may be better off simply razed and torn down.
WHEREAS,the Property is owned by Steven L. Berres and currently rented to and inhabited by
Lisa K oska and Michael Hull. Mr. Berres'last known mailing address per the tax records for
the Property is 2138 250'6 Street, St. Croix Falls, WI 54024; and
WHEREAS,Minn. Stat. §§463.15 to 463.261 provides the power to the City to demand the
repair or removal of hazardous or substandard buildings for the benefit of public health and
safety;and
WHEREAS,the City's Code of Ordinances,section 1109.0 1,defines as a public nuisance any
property which endangers the health, safety, comfort or repose of the public or depreciates the
value of other properties in the City; and
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WHEREAS,the City's Code of Ordinances, section 1109.04.G, defines as a public nuisance any
building or alterations to buildings made in violation of fire ordinances and building codes
concerning manner and materials and construction; and
WHEREAS,the City is concerned for the safety of the occupants of the Property and would
prefer and recommend that the Property be vacated until it is properly repaired.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL FOR THE
CITY OF OAK PARK HEIGHTS THAT THE CITY DECLARES AND ORDERS AS
FOLLOWS:
1. The City finds and declares that the Property located at 5627 Perkins Avenue North is a
hazardous and substandard building as set forth in Minnesota Statutes Chapter 463 and is
declared a public nuisance under applicable City Code because of inadequate
maintenance,dilapidation,physical damage,unsanitary condition,and unsafe conditions,
and constitutes a fire hazard and a hazard to public safety and health,particularly to its
occupants and other nearby properties.
2. The City orders that the following repairs to the Property must be completed:
a. Repair of the electrical systems throughout the Property to be compliant with
building code and as recommended by O'Neill Electric,including installation of
permanent wiring and elimination of the use of extension cords to power
appliances or other devices, with work to be performed by a duly licensed
electrical contractor;
b. Repair of the plumbing systems throughout the Property to be compliant with
building code,with work to be performed by a duly licensed plumbing contractor;
c. Repair of the HVAC systems throughout the Property to be compliant with
building code and as recommended by the report of Apollo HVAC,with work to
be performed by a duly licensed HVAC contractor, including proper exterior
venting of the clothes dryer and any other vented appliances;
d. Repair of ducts for furnace,dryer and water heater to be building code compliant.
e. Repair of the structural elements of the Property as inspected and recommended
by a duly licensed structural engineer;
f. Repair/replacement of the roof on the Property;
g. Repair/replacement of the exterior siding on the Property;
h. Repair/replacement of all exterior windows in need of repair or not properly
installed to building code standards.
i. Remediation of any moisture intrusion damage or water damage that is identified
during the repair process.
j. Installation of functioning smoke and carbon monoxide detectors on each level of
the Property.
3. The City orders that the foregoing repairs be completed no later than June 30,2019,
which is deemed to provide a reasonable time to gain compliance.
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4. The Owner and his contractors shall obtain proper building permits for all work to be
performed, and all repair work shall be duly inspected by the Building Official as the
work progresses.
5. In lieu of the foregoing repairs,which are extensive and may be cost prohibitive given the
age,condition, and value of the Property,then the City orders that the Property be razed
and torn down.
6. The City recommends that the Property should not be inhabited unless and until such
repairs are completed and the tenants therein should immediately vacate the premises for
their own safety and well-being. The City will offer and provide a monetary
reimbursement of up to$500.00 to the current tenants/occupants of the Property for any
actual relocation costs incurred by them(upon providing written proof of the relocation
expenditure)if they choose to promptly vacate the Property as recommended.
7. If the current tenants/occupants choose to relocate,then the Owner shall be prohibited
from placing any new tenants/occupants into the Property unless and until all required
repairs are completed and approved by the Building Official.
8. The owner and occupants are hereby notified that a motion for summary enforcement of
this Order will be made to the Washington County District Court unless timely corrective
action is taken,or unless an answer is filed within the time specified in Minn. Stat .§
463.18.
9. The owner and occupants are further notified that enforcement of this Order in the court
will include a request that the City be permitted to enter onto the Property per Minn. Stat.
§ 463.151 and abate and correct all conditions thereon,up to and including razing the
hazardous building,and assess all reasonable costs therefore against the Property,or
obtain a personal judgment against the owner,pursuant to Minn. Stat. § 463.21.
10.This Order shall be served upon the owner of record,upon the occupying tenant, and
upon all lienholders of record,in the manner provided for service of a summons in a civil
action. If the owner cannot be found,the order shall be served upon the owner by posting
it at the main entrance to the building, and by four weeks'publication in the official
newspaper of the City.
Approved by the City Council of the City of Oak Park Heights this 8t'day of January,2019.
om ,Mayor
ST:
er
son, City Administrator
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EXHIBIT 1
LEGAL DESCRIPTION
Lot 1,Block 2,Crofut and Beach's Addition to Oak Park,together with that portion of
vacated Levenworth Street adjacent thereto, Washington County,Minnesota.
PID: 03.029.20.13.0024
5
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EXHIBIT 2
BUILDING OFFICIAL REPORT DATED 12/27/18
6
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City of Oak Park Heights
14168 Oak Park Blvd.N.
Oak Park Heights,MN 55082
Phone:651.439.4439 Fax:651.439.0574
Memo
To: Eric Johnson,City Administrator
From: Julie Hultman,Building Official
Date: December 27,2018
Re: Condition of Rental Property @5627 Perkins Ave.N.
On 12/7/18 there were two fire incidents at the property. OPH PD notified me of concerns
observed as to safety at the property when called to the incidents, with regard to the
electrical and mechanical systems.
1 contacted the home owner, Steve Berres by phone. Advising him of the situation, I
requested that he contact licensed electrical and mechanical contractors and have the
systems inspected for safety and that he would be required to address life safety Issues
identified by both. Mr. Berres did contact O'Neill Electric and Apollo Heating & Air
Conditioning to inspect and evaluate the systems. Both agencies visited the home on 12/7/18
and follow up with their written evaluation/recommendations to the City and also contacted
Mr. Berres with their findings.See attached reports in Exhibit A to this memo.
On 12/11/18, 1 visited the home and was permitted entrance from Lisa Kroska, who resides at
the home with Michael Hull. I was escorted through each of the three floor and given
permission to photo the interior as well as the exterior of the home at the time of my visit.
Photos from the visit are attached within Exhibit B.
The house shows significant disrepair, due to neglect and shoddy work at some point in time
to various parts of the house. There is settling of the house, that is observable at the upper
level bathroom door frame,where it has come apart as the floor area appears to be dropping.
There are a number of jacks and wooden members situated throughout the basement that
appear to be in place to support the floor above or cover holes.
Remodeling has been done without permits, including a bathroom remodel in the master
bedroom at the upper level,which has had plumbing issues resulting in water flowing through
the floor and into a closet area at the main floor. Photos show the work and damaged area,
which has been boarded over at the closet ceiling.
Page 157 of 162
i-"
City of Oak Park Heights
14168 Oak Park Blvd.N.
Oak Park Heights,MN 55082
Phone:651.439.4439 Fax:651.439.0574
The siding has holes in it and several areas around the home where pieces are pulled away
from the house. The roof is in disrepair. There are no gutters. Window frames are in poor
condition, with peeling of paint at the wood and windows having been installed to existing
openings at some time and sealed with foam. We did not visit the attic, however, given the
condition of the house exterior, it is likely that there is moisture intrusion.
There is non-code compliant electrical work, Including open and exposed wires at the
electrical panel, plumbing piping, improper venting of appliances (of incident on 12/7/18)was
the dryer exhaust not being vented to the outside and blowing into the wall cavity. The floor
vent in the kitchen produced smoke while a load of laundry was in the dryer and was found to
be connected to the furnace. Both O'Neill Electric and Apollo Heating & Air noted significant
repair needed to ensure the safety of the home to the electrical and mechanical systems.
It is my opinion that this property Is not safe to inhabit and that repairs are needed to the
electrical, plumbing, mechanical systems as well as to the roof, siding and interior elements
so that safe systems and structural elements are In place. I would further note that the
structural elements should be reviewed by a structural engineer and repaired per his/her
findings. In lieu of the repairs,my recommendation would be that the house be torn down.
Mr. Berres has owned this property for many years, once residing there himself. The
property has been a rental property for a number of years.The current occupants advised me
that he has offered it as a rent to own and recently offered to sell it to them outright.
There have been three permits issued to this property since 1971. The most recent being a
residing permit from February of 1990. None of these to the current homeowner.
Page 158 of 162
j
Oak Park Heights
Request for Council Action
Meeting Date December 10, 2019
Agenda Item 2020 Council Appointments
Time Req. 0
Agenda Placement New Business
Originating Department/Requestor Mayor Mary McComber
Requester's Signature
Action Requested Review,make any changes, and approve the 2020 appointments
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
Attached is a list of appointments in 2019 for discussion and review.
Page 159 of 162
CITY OF OAK PARK HEIGHTS
RESOLUTION 19-01-0S
AMENDED
A RESOLUTION APPROVING APPOINTMENTS
FOR THE CITY OF OAK PARK HEIGHTS IN 2019
BE IT RESOLVED, that the City Council for the City of Oak Park Heights
hereby appoints the following for 2019:
Deputy Mayor(Mayor Pro-tem): Chuck Dougherty
Civil Defense Director: Brian DeRosier
Parks Commission Liaison: Carly Johnson
Parks Commission Liaison Alternate: Mike Liljegren
Planning Commission Liaison: Mike Liliegren
Planning Commission Liaison Alternate: Chuck Dougherty
Cable Commission—Council: Chuck Dougherty
Cable Commission—Alternate: Mike Liljegren
Cable Commission—Citizen: Graham Arntzen
Middle St. Croix WMO: Mike Runk
Middle St. Croix WMO Alternate: Carly Johnson
Brown's Creek WD: Carly Johnson
Brown's Creek WD Alternate: Mike Runk
CVB Liaison: Mary McComber
CVB Alternate: Mike Runk
Coalition of Utilities Cities: Mary McComber
Coalition of Utilities Cities Alternate: Chuck Dougherty
Data Compliance: Betty Caruso
Lower St. Croix River Advisory: Carly Johnson
Lower St. Croix River Advisory Alternate: Mike Runk
JAZB—Lake Elmo Airport: Mary McComber and Mike Liljegren
Passed by the City Council of Oak Park Heights this 8th day of January,2019.
Amended by the City Council of Oak Park Heights this 26th da f March,2019.
Mary omber, Mayor
*A. h�nson,
�
City Administrator
Page 160 of 162
Oak Park Heights
Request for Council Action
Meeting Date December 10h 2019
Time Required: 1 Minutes
Agenda Item Title: Consider a Joint Cit 7 Council Meeting;
Agenda Placement New Business
Originating Department/Requestor: Ma(or McComber
Requester's Signature
Action Requested: Discussion,Possible Action
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
Would the Council like to consider setting up a meeting with the Bayport City Council to discuss
any common issues? Such meetings have been held on occasion over the years and have been
worthwhile to understand opportunities for joint-efforts and/or to share perspectives.
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