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Home My WebLink About2019-09-20 SE Permit - Homecoming Carnival City of Oak Park Heights 14168 Oak Park Blvd. N • Oak Park Heights, MN 55082 Phone (651) 439-4439 • Fax (651)439-0574 www_cityofoakparkheights.com Temporary "Special Event" Sign/Banner & Temporary Outdoor Sales Tent Permit Application PLEASE TYPE OR PRINT Applicant's Name: god.loeblein-pecker Title: Coordinator of Fac ty Use Business Name: Stillwater Area Public Schools Address: 5701 Stillwater Blvd Oak Park Heights MN 55082 Street City State Zip Phone: 651-351-8037 Fax: Other: Applicant Email Address: loeblem-leckeri stllwaterschoofsorg Type: Check All Applicable _ Banner _Sign _ Balloon _. Tent _Other: carnival Description of Item(s): Include message content, location. exact dimensions of item(s) and how it/they will be erected (e.g. banner attached to building wall). Please use the back of this application if you need additional room. For tent placement a site plan must be submitted with this application, showing location. number of parking spaces, if any displaced, etc Hornecomng Carnival before the football game 3 30-6,30 Free inflatables and games for the kids 4 food trudks in the FAC Parking lot No signs hung and there is a school districl 10x10 EZ UP Tent no rental tent oFFtC,Er:- PekVskcircc w:It Pe- j- c«„IA l4-74t71—CL-4 0-4 el t.•y4s, r li.t"( 1 14av� btc.s �'^ Loineaen . Jws Vr! tP-.1, - K ve✓scµ( j PaKS. Scc a fl.,c he./ ft�S . ll Date Item(s)Will Be Erected: �M- ) Dated Item(s)Will Be Removed: 9-J} • 50 Days Maximum Per Calendar Year By signature below, the applicant hereby agrees to work in accordance with the Ordinances of the Local Municipality, State Building Code, and the requirements enforced by the City of Oak Park Heights The applicant further agrees to place and remove temporary signage as approved and notify Code Enforcement of any change to desig 'cation or placerent` uration• 2 Dated /— /O/ )--4) ppli ant's Srgnatu - 17 For Office Use Only: G Julie Hultman, Building Official Date Issued: ' 1 to-I ! Planning & Code Enforcement Duration: I d Direct: (651) 351-1661 Accumulated Duration: FAX: (651)439-0574 Permit Fee: None Email: jhultman@cityofoakparkheights.com Perm Granted/denied by: Reason for Denial (if denied): !; Julie Hultman From: Jodi Loeblein-Lecker <loeblein-leckerj@stillwaterschools.org> Sent: Tuesday, September 10, 2019 3:33 PM To: Julie Hultman Subject: Fwd: Homecoming carnival Attachments: Scan Sep 10, 2019 at 3_10 PM.pdf; 2019 Homecoming Carnival Set up.pdf; CarnivalMap-2018.pdf; Emergency Operations for Homecoming Carnival 2019.pdf Follow Up Flag: Follow up Flag Status: Flagged Hi Julie, The Homecoming Carnival is Friday, Sept 20 from 3:30-6:30 at Stillwater Area High School. Attached you will find the permit application carnival map, set up, and emergency plans. Also listed below is the email correspondence between Chief Eisinger and I. He is dealing with an injury and we discussed items over email. Jodi, yes I was able to open it an look at it. The locations look good and remember to keep all fire lanes, exists and walk ways open. No parking in Fire Lanes. In the Pony Plaza make sure the fire lane to the gates is clear. All food truck mus provide a gas shutoff location to you so if they have a fire we know where to turn the gas off. Please let me know if you have any questions. Jodi Jodi Loeblein-Lecker Ed.S Coordinator of Facility Use and Adult Athletics Stillwater Area Public Schools 5701 Stillwater Blvd. N. Stillwater, MN 55082 Office: 651-351-8037 Fax:651-351-8169 loeblein-leckerj@stillwaterschools.org www.stillwaterschools.org/CE 1 2019 Homecoming Carnival Set up �Y0liE/120 x 57-Youth Inflatables Each Area is designated by a letter and 0 Boot Camp MEGA Challenge square footage of the area Obstacle course 92 x 14 x 18 Human Fussball 50x25x9 A14x43 r No plans I 0 x 55-Youth Inflatables oxic Meltdown 35x35x8 B 20 X 32 Football Toss 10x30 1No plans Soccer Team 10x15 C 98 x 26 J 8 x 26-Youth Inflatables No plans-The talent show will be -L-riss Cross Collision 60x20x10 indoors in the cafeteria Speed Pitch 22x12x14 D 0 x 27-Kiddie Carnival games R' 1 x 26-Youth Inflatables uck pond,super plinko,roll down Lane Sport-17x28x14 challenge,catch a critter,chicken flight game,Ice Cream Madness, Furious Fowl. All Games on tables or stations (�L- SLAND that children will play. 56 x 100-Youth Inflatable-Big Bailer Wipe Out 30x15x10 00 x 23-Children's Inflatable Area tiEcket Moonwalk 13 x 13 Animal kingdom 20 x 20 Pony Plaza- Mathnasium 10x10 Commercial Money Booth 10x10 Entertainment? F 00 x 23-Children's Inflatable Area acky Giant Combo 3 in 1 with Giant — PAC Parking Lot Slide 41x12 4 food trucks on east curb Giant Hula Hoop Ring Toss 13x7x12 Cl'il x 20- Youth and Children Area Partnership Plan Space-Upcycle mini golf Giant Skiball 18x6x8 Zip Zap Light Challenge Long Table 10x12 ' rr v J \,__ r • 1 • V ..^ \\ \\\\\`�\\\ \\\°,`�\\\\`\\\\ ' ' I ti _ 11//j • • Al c i , '' !,r Z vim 4 . 111WN,In \ \ \. i 1 -,--:- W‘ i i I t j ..... . i / ; i g I C Is, — • ,Iri .3 \ c,. i It illoploP t7. *4 lif5 I c _ . .,,,,x,.._,._,, I No-16, 'V/A , ,_ . .,,,,, ...., -, AMMO i Q r > ,, _ ---,,,,, . UJ - . 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Ybof 1.4. 7 *we,/ 4111041;,, ; 4it \-444 - 141 0 '1, t*, 00,4 41%, ,te 4 „p 414"*OM* • 410.* Set Up Cones to block off school. Cones-front and backside of school Cones for food trucks Cones for PTC?? Food Trucks-gas and Sanitation Units -2 by PAC door 10W(2 standard) and 2 by Auditorium(1 standard/1 handicapped) Picnic Tables Chair Rack Tables-8 in PAC by concessions stand Signs - Gates, - Ladder-10 foot in cafeteria - Sandwich boards Sprinklers Grass mowed Pick up tree branches on island Gymnastics mats Move bike rack to pony stadium Indoors - Cafeteria,Heritage Photo booth, Face painting Stillwater Area Public Schools - Emergency Operation Plan for Homecoming Carnival Homecoming Carnival Committee Annette Saltman - Community Education Director 612-554-6734 Carissa Keister-Community Engagement Director 651-210-8796 Chris Freichels - Marketing Coordinator 651-235-3366 Rob Bach - SAHS Principal 651-278-6965 Dusty Dennis - Homecoming Advisor 612-382-5480 Becky Mazzara - NHS Advisor 651-271-0001 Jodi Loeblein-Lecker - Community Education Coordinator Robin Anthony - Stillwater Chamber of Commerce 612-860-0947 612-802-6707 SAHS Administrative Team Rob Bach - SAHS Principal 651-278-6965 Ricky Michels 651-442-9337 Dr. Aaron Drevlow 651-248-0759 Chris Otto 651-269-1816 Matt Kraft 651-600-4044 Shelly Phernetton 651-263-5271 RE: Stillwater Area Public Schools Homecoming Carnival September 20, 2019 Operational Period: 3:30-6:30 pm, Approximate set up 9:00 am-3:30 pm Location: SAHS 5701 Stillwater Blvd N, OPH, MN 55082 Overview/Synopsis: SAHS will be hosting a Homecoming Carnival before the football game. The carnival will celebrate: 1) Stillwater Area Homecoming Week and celebrate Pony Pride. 2) Bring the Community together The following is a timeline of a list of items that will take place: 1. 3:30-6:30 Homecoming Carnival available for Community families and students to use inflatables, visit sponsor booths or district booths. - Carnival will consist of 12 inflatables located on teh interior gass portsion of the Pony Plaza in front of the stadium and interior portions of the grass along the front of the school and island. This will be outside the stadium, clear of the sidewalks and roads per Fire Chief. 1. Jodi Loeblein Lecker(Coordinator of Facilities) and Bayport Fire Chief Allan Eisinger have reviewed the plans and agreed to the plans. 2. 2:00- 3:30 set up for food trucks. (appropriate paperwork has been received by all vendors and submitted to Washington County.) 3. 3:30-6:30 PM- Carnival open to the community and younger students- inflatables and kiddy games. - Carnival and 4 Food Trucks sell food in the PAC Parking Lot and Leo's cooler to sell malts (no Leo's truck). -Those waiting in line will stand on the PAC Plaza and will not be in the parking lot. 4. In the event of inclement weather, the plan is to move the carnival inside using the cafeteria, Gyms 1-4, PAC, Wrestling and Auxiliary gyms. Estimated Number of people attending: A football game can have 500-7000 people depending on the night. Due to this being the Homecoming Game with events before the game, it is expected that we will have a good showing from the community. The game is against Mounds View.. Duty Assignments: 1. There will be a volunteer check in table at the PAC entrance. 2. We will have adult volunteers and student volunteers working shifts with the a. inflatables, b. in the SAHS PLAZA for supervision, c. on the PAC Plaza. d. There will be assigned workers at specific gates and doors to prevent carnival participants getting into the game on the south and east side of the building. 3. The School Resource Officer Lindsay Paradise will be present for the carnival Communication: 1. Word of mouth will be used to inform attendees of important information and provide direction. 2. Access to school PA system is able to heard outside in the event that information is needed to be portrayed to the public. The Homecoming Committee and High School Administrative staff will be present. 3. Cell Phone communication will be used for sensitive information not to be overheard over the radio speaker. 4. Cell numbers have been provided above for individuals involved in the event. Weather related concerns: Jodi Loeblein-Lecker will monitor weather for storm related conditions. She will consult with Homecoming Carnival Committee and SAHS Administration in the event of conditions requiring evacuation or cancellation of the event. She will monitor the event location for possible hazard conditions to attendees such as trip hazards, evacuation route blockage due to cars or other objects, congested events or areas and any other possible hazardous conditions. Any hazardous conditions determined by Jodi LL will be addressed at the time with the officers and SAHS Administration Staff. Fire/EMS: There will be a high school athletic trainer on site if needed. Incidents needing Fire or EMS services will be called to have Lakeview EMS or Bayport Fire respond as situation dictates. This request will be done using police radio or cell phone. Dignitary or Persons attending attracting high attention or large gathering of people: In the event someone of this nature attends the event and it appears the person or circumstances surrounding the person attending require additional security of an officer presence OPH will be notified as soon as possible of the dignitary. Non-emergency Evacuation: In the case of a non-emergency evacuation of the carnival due to a power failure or other non-emergency reason: 1. We will utilize word of mouth to provide direction. 2. We will utilize the school PA system to make announcements, time permitting. . 3. Use of SRO Squad Car PA System if needed. 4. Daylight hours for the event. Emergency Evacuation: Immediate dangerous weather, Bomb Threat, Active Shooter, Hostage, Chemical Spill, etc. 1. In the event of an emergency evacuation all attempts will be made to do so in an orderly manner while providing safety and security to civilians and officers. 2. SAHS Administrative Staff and Homecoming Carnival Committee will assist with the process. 3. Officers and SAHS Staff will direct all attendees to the gymnasiums or best location at SANS. Homecoming Carnival Committee Members will make sure the the gymnasium doors are open and lights are on. 4. Attendees will be directed to go into the High School gyms 1-4 or PAC gyms 5-8 whichever is closest. 5. SRO will be called upon to be positioned in the gymnasium for security. 6. OPH Police will be called up to assist with evacuation of carnival area and parking lot if required. 7. Assistance from Stillwater Police, Bayport Police, WCSO and State Patrol may be required to assist with evacuation of the stadium and parking lot. 8. Officers will secure any crime scene ASAP. Emergency Access or Egress: In the event of need to evacuate or for the access of emergency vehicles to the area the following routes will be used as available: 1. Primary: Main entrance/58th St N 2. Secondary: Bus entrance 58th Street N - East of SAHS 3. Third Option: Highway 5/West entrance - 4. These access and egress points will also be used by emergency personnel as needed and available. Once the emergency evacuation process has begun, it is likely that only authorized personnel will be allowed to enter on to the property and OPH or other Emergency Personnel will provide direction going forward .