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HomeMy WebLinkAbout01-28-2020 Council Packet CITY OF OAK PARK HEIGHTS TUESDAY, JANUARY 28, 2020 CITY COUNCIL MEETING AGENDA 6:00 PM AT CITY HALL 6:00 p.m. I. Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 6:00 p.m. II. Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Johnson D. Councilmember Liljegren E. Councilmember Runk F. Staff • Recycling Award(pg. 3) 6:05 p.m. III. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please limit comments to 3 minutes in length). 6:10 p.m. IV. Consent Agenda(Roll Call Vote) A. Approve Bills &Investments B. Approve City Council Worksession Notes—January 14, 2020 (pg. 5) C. Approve City Council Minutes—January 14, 2020 (pg. 7) D. Adopt Resolution Approving a Gambling Premises Permit Application made by Ducks Unlimited St. Croix Valley Chapter for Gambling Activity at Heights Hall and Club (pg. 13) E. Approve and Appoint Election Judges for 2020 Presidential Nominating Primary (pg. 15) F. Approve Designation of the Finance Director as the Business Administrator for Electronic Funds Transfers (pg. 17) G. Approve Continuation of Vegetation Management for 2020 with Minnesota Native Landscapes, Inc. for Prairie Restoration Areas (pg. 19) H. Approve Resolution Adopting the Leading Together Cities Agenda in Your Community (pg. 23) I. Accept Donation to OPH PD Community Outreach Fund (pg. 29) 6:10 p.m. V. Public Hearings 6:10 p.m. VI. Old Business A. Appropriation of City Resources for Medical Responses (pg. 31) 6:15 p.m. VII. New Business A. Policies Relating to the Allen S. King Plant Decommissioning and Reuse Advisory Panel—Appointments and Roles (pg. 39) B. Pollinator Garden Micro-Grant Program (pg. 43) Please mute or silence any cell phones,computers or other devices during meeting—Thank You. Page l of 56 Agenda January 28,2020 Page 2 C. Pay Equity Compliance—2020 (pg. 47) 6:30 p.m. VIII. Other Council Items or Announcements 6:30 p.m. IX. Closed Session A. Discussion on Land Acquisition for Backage Road Project (closed pursuant to MN Stat. 13d.05, Subd. 3(c)(3)) B. Labor Negotiations (closed pursuant to MN Stat. 13d.03) 7:00 n.m_ X. Adjournment Page 2 of 56 �P- Oak Park Heights Request for Council Action Meeting Date January 28, 2020 Agenda Item Recycling Award Time Req. 0 Agenda Placement Staff Reports Originating Department/Requestor Administration/Jennifer Pinski Requester's Signat Action Requested Receive Information Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 3 of 56 City of Oak Park Heights 14168 Oak Park Blvd.N.Oak Park Heights,MN 55082•Phone(651)4394439•Fax(651)439-0574 January 21, 2020 Vanessa and Terry Sabelko 5420 Ojibway Avenue North Oak Park Heights, MN 55082 Dear Mr. and Mrs. Sabelko: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, January 16, 2020, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratul ions! �r Jennifer Pinski City Clerk TREE CITY U.S.A. Page 4 of 56 Oak Park Heights Request for Council Action Meeting Date January 28, 2020 Agenda Item Approve City Council Worksession Notes—January 14, 2020 Time Req. 0 Agenda Placement Consent Originating Department/Requestor dm inistration/Jennifer Pinski Requester's Signatur NIJ Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 5 of 56 CITY OF OAK PARK HEIGHTS CITY COUNCIL WORKSESSION NOTES TUESDAY,JANUARY 14,2020 Present: Mayor McComber, Councilmembers Johnson,Liljegren, and Runk; City Administrator Johnson, Police Chief DeRosier, City Planner Richards, City Engineer Mann, and City Clerk Pinski. Also Present: John Shardlow from Stantec, State Representative Christensen, and Senator Housley.Absent: Councilmember Dougherty and City Attorney Sandstrom. 1. Call to Order: Mayor McComber called the meeting to order at 5:00 p.m. 2. Allen S.King Plant Decommissioning/Re-Use Discussion: John Shardlow from Stantec provided a presentation on a proposal for an advisory committee. No action was taken. 3. 2019 Goals Update and Set 2020 Date: City Administrator Johnson reviewed a spreadsheet showing progress on 2019 goals set by the City Council.Mayor McComber spoke about a possible adult playground with adult swings and cornhole at one of the City parks. No action was taken. 4. Adjourn: The meeting was adjourned at 6:06 p.m. Page 6 of 56 Oak Park Heights Request for Council Action Meeting Date January 28, 2020 Agenda Item Approve City Council Minutes—January 14, 2020 Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 7 of 56 CITY OF OAK PARK HEIGHTS TUESDAY, JANUARY 14, 2020 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber called the meeting to order at 6:09 p.m. Present: Councilmembers Johnson, Liljegren and Runk. Staff present: City Administrator Johnson, Police Chief DeRosier, City Clerk Pinski, City Attorney Kevin Sandstrom, City Planner Richards, and City Engineer Mann. Absent: Councilmember Dougherty. Councilmember Johnson, seconded by Councilmember Liljegren, moved to approve the Agenda. Carried 4-0. II. Council/Staff Reports: A. Mayor McComber: She reported she attended a meeting with Representative Christensen and Senator Housley on January 6, the Coalition of Utility Cities meeting on January 8, and the Community Corrections Advisory Committee meeting on January 14. She said there was a Ribbon Cutting at Panera Bread scheduled for January 15, she would be attending the Minnesota Mayors Association meeting and the League of Minnesota Board of Directors meeting on January 16, a conference call with the Center for Energy and Environment on January 17, conference calls for the National League of Cities Transportation Committee, the Minnesota Association of Small Cities board meeting on January 23, and the Advanced Elected Officials Conference on January 24 through 25. She also said the JAZB open house was set for January 23 at 5:30 pm at Oakland Junior High, and she attended the visitations for Carolyn Abrahamson and Dave Magnuson. B. Councilmember Dougherty: Absent. C. Councilmember Johnson: No report. D. Councilmember Liljegren: He reported the Planning Commission meeting for January was cancelled. E. Councilmember Runk: He reported he attended the CVB meeting and the Middle St. Croix Watershed District meeting. F. Staff. City Clerk Pinski reported that Lynne McMullen of 15098 64th Street North was chosen as the recycling award winner. III. Visitors/Public Comment: None IV. Consent Agenda: A. Approve Bills& Investments Page 8 of 56 City Council Meeting Minutes January 14, 2020 Page 2 of 4 B. Approve Correction to Check Numbers on December 10, 2019 Approval of Bills C. Approve City Council Worksession Notes—December 10, 2019 D. Approve City Council Minutes—December, 2019 E. Approve Resolution Appointing Professional Consultants for 2020 F. Approve Resolution Designating Stillwater Gazette as Official Newspaper for Publications in 2020 G. Approve Resolution Authorizing the St. Paul Pioneer Press as the Alternate Newspaper for Publications in 2020 H. Approve 2020 Tobacco License Renewal for Keep it Growing LLC I. Approve Mr. George Hoeppner to City Parks and Trails Commission J. Approve Purchase of Finance/Laserfiche Server Councilmember Liljegren, seconded by Councilmember Runk, moved to approve the Consent Agenda. Roll call vote taken. Carried 4-0. V. Public Hearings: None VI. Old Business: A. Appropriation of City Resources for Medical Responses: Councilmember Runk, seconded by Councilmember Liljegren,moved to table to the next meeting. Carried 4-0. VII. New Business: A. Allen S. King Plant Decommissioning and Reuse Advisory and Concept Visioniniz Committee and Related Actions: Councilmember Runk, seconded by Councilmember Liljegren, moved to approve a Resolution forming an advisory panel. Roll call vote taken. Carried 4-0. City Administrator Johnson said staff proposed a$100,000 allocation from the 2019 undesignated fund balance to a special account fund for the process. Councilmember Runk, seconded by Councilmember Johnson, moved to establish a fund and transfer the money. Carried 4-0. Councilmember Liljegren, seconded by Councilmember Runk, moved to approve a Resolution supporting a grant application to the Washington County Community Development Agency. Roll call vote taken. Carried 4- 0. B. Approve 2020 Liquor License Renewal for Fiesta Cancun Stillwater and Discuss Compliance Violation: City Clerk Pinski reported that Fiesta Cancun Stillwater submitted their annual renewal paperwork at a date that Page 9 of 56 City Council Meeting Minutes January 14, 2020 Page 3 of 4 was past the deadline. She indicated she notified the applicant in person and in writing that their 2019 license would expire on December 31, 2019, and they would not have a 2020 license until after approval by the City Council at their first meeting in January. City Clerk Pinski recommended approval of the license renewal. She also said that a compliance check was completed by the Oak Park Heights Police Department, and the restaurant was serving alcohol during the lapse in their license which is a violation of the City Ordinance. Elena Alvarez, owner of Fiesta Cancun Stillwater, was present at the meeting and said there was a misunderstanding that resulted in the violation. Councilmember Johnson, seconded by Councilmember Runk, moved to approve the license renewal. Carried 4-0. Councilmember Runk, seconded by Councilmember Johnson, moved to impose a$500 sanction for the violation. Carried 4-0. C. Lookout Trail—Turnback Agreement—MNDOT/OPH: City Administrator Johnson reported an agreement was provided in the City Council packet. He said there were still a few things to check out with stormwater issues and the Middle St. Croix Watershed District. He requested approval of the agreement pending further information. David Beaudet, 6400 Lookout Trail, was present at the meeting and said the following items were not listed in the reconstruction cost estimate: the 87-year-old storm sewer piping under Lookout Trail at 62"d Street;the 60- year-old concrete trench on the west side of Lookout Trail; the 600 feet of 57-year-old 48-inch pipe that was constructed with used pipe on the west side of Lookout Trail; the 100 feet of 60-year-old metal piping to the north of 6400 Lookout Trail in the unrecorded State of Minnesota stormwater utility easement; and the 100 foot 12-inch 60-year-old metal pipe down the hill near 6400 Lookout Trail. He asked if the City was going to the be the responsible party to pay for the cost to replace that infrastructure in the future. He also said with the hill facing north and being a school bus route, the road would be expensive to maintain as it was a nearly half mile road with a 5.3 percent slope. City Engineer Mann said that the nature of the reconstruction cost estimate was preliminary and there were contingencies in there. Councilmember Johnson, seconded by Councilmember Liljegren, moved to table to the next meeting. Carried 4-0. D. Approve Out-of-State Travel—NLC Congressional City Summit: Mayor McComber, seconded by Councilmember Runk, moved to approve Page 10 of 56 City Council Meeting Minutes January 14, 2020 Page 4 of 4 Councilmember Johnson's request to go to Washington, D.C. for the NLC Summit. Carried 4-0. VIII. Other Council Items or Announcements: None IX. Closed Session A. Discussion on Land Acquisition for Backage Road Project: Mayor McComber reported that staff had no further information so there was not a need to adjourn to a closed session. Councilmember Liljegren, seconded by Councilmember Johnson, moved to table until the City Administrator had more information. Carried 4-0. X. Adiourn: Councilmember Runk, seconded by Councilmember Johnson, moved to adjourn at 6:46 p.m. Carried 4-0. Respectfully submitted, Approved as to Content and Form, Jennifer Pinski Mary McComber City Clerk Mayor Page 11 of 56 THIS PAGE INTENTIONALLY LEFT BLANK Page 12 of 56 v- Oak Park Heights Request for Council Action Meeting Date January 28, 2020 Agenda Item Adopt Resolution Approving a Gambling Premises Permit Application made by Ducks Unlimited St. Croix Valley Chapter for Gambling Activity at Heights Hall and Club Time Req. 0 Agenda Placement Consent Originating Department/Requestor A stration/Jennifer Pinski Requester's Signaturbz:z�—L=�. Action Requested Adopt Resolution Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 13 of 56 RESOLUTION 20-01-06 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA RESOLUTION APPROVING A GAMBLING PREMISES PERMIT APPLICATION MADE BY DUCKS UNLIMITED ST. CROIX VALLEY CHAPTER FOR GAMBLING ACTIVITY AT HEIGHTS HALL AND CLUB WHEREAS, Mike Dvorak, on behalf of Ducks Unlimited St. Croix Valley Chapter has applied with the State of Minnesota Gambling Control Board for a permit to conduct lawful gambling activity at the site of Heights Hall and Club, 5880 Omaha Avenue North in Oak Park Heights; and WHEREAS,the City of Oak Park Heights has reviewed the application and finds that its purposes meet the necessary community standards; and WHEREAS, the City of Oak Park Heights has solicited the input of the public and there have been no objections to the granting of the application for the permit as applied for by Ducks Unlimited St. Croix Valley Chapter with the State of Minnesota Gambling Control Board. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS AS FOLLOWS: That the application of Ducks Unlimited St. Croix Valley Chapter with the State of Minnesota Gambling Control Board for a permit to conduct lawful gambling activity at the site of Heights Hall and Club, 5880 Omaha Avenue North, within the City of Oak Park Heights and the same are hereby approved. Passed by the City Council of Oak Park Heights this 28th day of January, 2020. Mary McComber ATTEST: Mayor Eric A. Johnson City Administrator Page 14 of 56 Oak Park Heights Request for Council Action Meeting Date January 28,2020 Agenda Item Approve and Appoint Election Judges for 2020 Presidential Nominating Primary Time Req. 0 Agenda Placement Consent Originating Department/Req estor A-- stration/Jennifer Pinski b c Requester's Signature- Action Requested Appoint Election Judges Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). Listed below are staff recommendations for 2020 Election Judges for your approval and appointment pending satisfactory completion of required training. Election Judge pay is $10 per hour for judges and$12 per hour for Head Judges. Not all of these individuals will work on Election day. Additional names are included in the event I need to call in substitutes. Marie Goebel Emilie Carlson Norma Erickson Wayne Kassera Dennis Scheel Tom Martin Mary Spencer Mark Zempel Penny Eberhart Donna Hoeppner Thomas Houle Brandy Sokola Barbara Jo Choiniere Joseph Carufel Allan Stevens Ann Lemon Karen McQuillan Page 15 of 56 THIS PAGE INTENTIONALLY LEFT BLANK Page 16 of 56 Oak Park Heights Request for Council Action Meeting Date January 28. 2020 Time Required: 1 min Agenda Item Title:_ Business Administrator designation for Electronic Funds transfers Agenda Placement Consent Originating Department/Requestor Finance— Betty Caruso Requester's Signature Action Requested Designate the Finance Director as the"Business Administrator"for electronic fund transfers in accordance with the city's Purchasing Policy. Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): In accordance with the legal compliance for claims and disbursements and as referenced in the city's purchasing policy there needs to be an annual designation by the council of the financial officer to have the authority to make electronic funds transfers. This is referenced in our purchasing policy as the"Business Administrator". Electronic funds transfers are used in the city for payments of payroll and related benefits and a vendor payment for our utility payment processing service. Finance Policies and Procedures are developed and practiced to insure that the City is in compliance with the MN Statutes and for guidelines in order to protect internal controls. Both of these areas are reviewed by the Auditors every year with the legal compliance audit and a test of internal controls. Therefore, please designate the Finance Officer, Betty Caruso as the Business Administrator as defined in the purchasing policy and giving authority to make electronic funds transfers. Page 17 of 56 THIS PAGE INTENTIONALLY LEFT BLANK Page 18 of 56 4k Oak Park Heights Request for Council Action Meeting Date: Tuesday January 28th 2020 Agenda Item: 2020 Prairie Maintenance Time Req. 1 Minute Agenda Placement: Consent Originating Department/Requestor: Public Works Andy Kegley. Public Works Director Lisa Danielson, Arborist Requester's Signatur Action Requeste ontinue Ve etation ana ement for 2020 with Minnesota Native Landscapes. Inc. fo the Prairie Restoration Areas at Swa er and Valley View Parks Please See Attached Memo. Page 19 of 56 City of Oak Park Heights 14168 Oak Park Blvd N.•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Memorandum To: Andy Kegley, Public Works Director Cc: Eric Johnson, City Administrator, Mayor and Council From: Lisa Danielson,Arborist Date: 01/2312020 Re: 2020 City of Oak Park Heights Native Prairie Maintenance Attached are copies of quotes submitted by Minnesota Native Landscapes, Inc. to continue with maintenance of the restoration areas of the native prairies located within Swager Park and Valley View Park. I recommend the City continue with weed control maintenance and mowing for 2020. In keeping with the DNR recommended standards, the prairies should be mowed in the spring after the snow melts once the sites have dried and weed control visits are timed on growing conditions throughout the year which is key for proper maintenance. The quotes provided include very similar management services to those provided in past years. Minnesota Native Landscapes, Inc. has been managing these areas for the City of Oak Park Heights since 2012. 1 recommend the City of Oak Park Heights continue vegetation management services with Minnesota Native Landscapes, Inc. for 2020 which includes three (3) weed control visits at each site and a spring mowing at each site. The cost for this service is $2,740. The project is funded using the Parks Contractual Services budget, which has an ample balance to cover the $2,740. TREE CITY U.S.A. Page 20 of 56 Quote for 2020 Prairie Maintenance at i h n esata Swage r Park Native Oak Park Heights, MN Lanc#scapes To: Lisa Danielson—City of Oak Park Heights Date: January 22,2020 Recommended Procedures: Monitoring and Correspondence:Routine site evaluation visits will be made throughout the growing season to document current conditions.Observations of native and invasive species growth as well as determination of which weed control activity will benefit the restoration area will be made during these visits.These visits may be made separately or coincide with routine weed control visits. Spring Mow:The spring mow consists of knocking down and mulching up dormant stocks and vegetation with a tractor mounted flail or rotary mower and weed whips.This cutting will help the overall appeal of the site,knock back early season weeds,and provide an advantage for new growth. In addition to the mow, any litter or debris in the planting area will be picked up and removed from the site. Weed Control Visits:During the growing season comprehensive weed control visits will occur to control weedy and undesirable vegetation. MNL estimates that three weed control visits will be sufficient for controlling weedy species.A variety of management techniques will be used,including but not limited to;spot weed whipping,full site cutting, hand weeding,and herbicide applications. Costs for Services: Item Units Qty Unit Price Total Price Monitoring&Correspondence - _ _ _ Spring Cutting Each 1 $350.00 $350.00 Weed Control Visits Each 3 $175.00 $525.00 Total Estimated Cost: $875.00 Notes: 1. Any items placed or planted within treatment area(s)that are under T tall must be clearly marked or described to the management crew to avoid damage to said items or equipment. MNL cannot be liable for unseen,unmarked items within management area(s). 2. MNL does not warranty against acts of vandalism,severe drought,flooding or damages caused by wildlife. 3. Quote assumes access and parking for the crew and equipment. 4. Please return a signed copy of this quote for acceptance to Nikki@MNLcorp.com;Minnesota Native Landscapes,8740 77th St NE,Otsego,MN 55362;or fax to 763 295-0025. S. This quote is good for a period of 45 days.All work will be billed following completion,with payment being due within 30 days of receipt of invoice. To Accept This Quote Sign Here: Sign Date Minnesota Native Landscapes, Inc. • 8740 77th Street Northeast Otsego, MN 55362 • Phone: 763-295-0010 www.Mn Native landscapes.COM Page 21 of 56 Quote for 2020 Prairie Maintenance at Minnesof� v Valle View Park .. NativeView Park Heights, MN ,Landscapes To: Lisa Danielson—City of Oak Park Heights Date: January 22,2020 Recommended Procedures: Monitoring and Correspondence:Routine site evaluation visits will be made throughout the growing season to document current conditions.Observations of native and invasive species growth as well as determination of which weed control activity will benefit the restoration area will be made during these visits.These visits may be made separately or coincide with routine weed control visits. Spring Mow:The spring mow consists of knocking down and mulching up dormant stocks and vegetation with a tractor mounted flail or rotary mower and weed whips.This cutting will help the overall appeal of the site,knock back early season weeds,and provide an advantage for new growth.In addition to the mow,any litter or debris in the planting area will be picked up and removed from the site. Weed Control Visits:During the growing season comprehensive weed control visits will occur to control weedy and undesirable vegetation. MNL estimates that three weed control visits will be sufficient for controlling weedy species.A variety of management techniques will be used,including but not limited to;spot weed whipping,full site cutting,hand weeding,and herbicide applications. Costs for Services: Item Units Qty Unit Price Total Price Monitoring&Correspondence _ _ _ Spring Cutting Each 1 $875.00 $875.00 Weed Control Visits Each 3 $330.00 $990.00 Total Estimated Cost: $1,865.00 Notes: 1. Any items placed or planted within treatment area(s)that are under 3'tall must be clearly marked or described to the management crew to avoid damage to said items or equipment. MNL cannot be liable for unseen,unmarked items within management area(s). 2. MNL does not warranty against ads of vandalism,severe drought,flooding or damages caused by wildlife. 3. Quote assumes access and parking for the crew and equipment. 4. Please return a signed copy of this quote for acceptance to Nikki@MNLcorp.com;Minnesota Native Landscapes,8740 77th St NE,Otsego,MN 55362;or fax to 763 295-0025. 5. This quote is good for a period of 45 days.All work will be billed following completion,with payment being due within 30 days of receipt of invoice. To Accept This Quote Sign Here: Sign Date Minnesota Native Landscapes, Inc. • 8740 77th Street Northeast Otsego, MN 55362 • Phone: 763-295-0010 wwwArl NativeLandscapes,com Page 22 of 56 Oak Park Heights Request for Council Action Meeting Date January 28th, 2020 Time Required: 1 Minutes Agenda Item Title: Adopt the Leading Together Cities Agenda in Your Community Agenda Placement Consent Agenda Originating Department/Requestor: Ma ovary McComber Requester's Signature Action Requested Adopt Resolution: Adopt the Leadipg Lead' Together Cities Agenda in Your Community Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): I would like the City Council to please consider the attached information and resolution. Page 23 of 56 RESOLUTION A Resolution in Support of the National League of Cities' Leading Together Cities Agenda for the 2020 U.S. Presidential Election WHEREAS.the 2020 nresidential election will be historic in scope, consequence and in determining the future direction of intergovernmental relations in the United States; and WHEREAS,the next President will be tasked with governing more than 330 million Americans; and WHEREAS,the City of Oak Park Heights is home to 4,850 of those Americans and is one of the 19,000 municipalities represented by the National League of Cities (NLC); and WHEREAS,NLC has launched its Leading Together 2020 Cities Agenda in advance of the upcoming presidential election,which was created by a bipartisan task force composed of 28 local leaders from around the country; and WHEREAS,the 2020 Cities Agenda lays out four principles and four priorities that candidates for President of the United States should support prior to seeking the endorsement of local leaders; and WHEREAS,the 2020 Cities Agenda reflects local leaders' strong understanding of Americans' top priorities and concerns,and represents an agenda for a strong, safe and fair nation. NOW, THEREFORE,BE IT RESOLVED,that the City of Oak Park Heights supports the 2020 Cities Agenda created by National League of Cities; and BE IT FURTHER RESOLVED,that the City of Oak Park Heights urges all candidates running for President to support the 2020 Cities Agenda; and BE IT FURTHER RESOLVED,that copies of this Resolution and the 2020 Cities Agenda be forwarded to appropriate points of contact for the campaigns of each candidate running for office of the President at the time of this resolution's adoption. Passed by the City Council for the City of Oak Park Heights this 281 day of January,2019. Mary McComber, Mayor Attest: Eric Johnson,City Administrator Page 24 of 56 ML 41 leading together cities agenda An Agenda for the 2020 Presidential Election from America's Local Leaders We are America's local elected leaders. We are the voice of America's cities,towns and villages, representing more than 200 million people. We are Republicans, Democrats and Independents. We may disagree on some issues, but we are united in the belief that our nation is strongest when all levels of government work together to protect and advance the priorities of America's communities and their residents. We are committed to Leading Together. We know what Americans want from their elected leaders because we are the level of government closest to the people. We talk with our constituents every day—in the grocery store, in our places of worship, at school and community events. We understand what keeps Americans up at night and what kind of future they want for their families. Our Leading Together Cities Agenda for the 2020 presidential election reflects this understanding of Americans'top priorities and concerns. This is America's agenda for a strong, safe and fair nation. We call on the presidential candidates to endorse this Cities Agenda. We look forward to working with the President to deliver common-sense solutions for growing the economy, promoting public safety, and investing in the 2151-century infrastructure that will support all of America to thrive. !MIN 2020 Presidential Election Task Force � � * National League of Cities OF SHARED VALUES . . . As local leaders, we know that governing effectively is not just about what we do; it is also about how we get it done. We want to work with the President to bring a spirit of partnership to American politics and governance. We urge the President to join us in making a commitment to the following principles for our work together: R E S P E C T. America's local leaders ask that the President respect the authority of local government to act in the best interests of our communities—by eliminating unfunded mandates, preemptions, and other restrictions on local decision making, and by providing resources directly to local governments. PARTNERSHIP. Local leaders are committed to working together across parties and ideologies to solve problems. We ask that the President join us in lifting up America's political and policy discourse, looking for consensus, and forging bipartisan solutions. I N C L U S 10 N . As our communities grow more diverse every year, America's local leaders want to partner with the President to build a nation and an economy that work for everyone. That means advancing policies that treat all people fairly and that create conditions where everyone can find opportunities to thrive and achieve their American dream. ACCOUNTABILITY. America's local leaders understand that we are accountable for addressing the challenges and opportunities confronting our communities and their residents. We ask that the President join us in delivering on the promises we have made to our constituents and working diligently for positive results for America's communities. . . . AND A SHARED COMMITMENT America's communities —rural and urban, small and large— are facing challenges and opportunities across a wide range of issues. We recommend that the President adopt the following four priorities in the first 100 days of the new administration. NATIONAL LEAGUE OF CITIES Page 26 of 56 3 Building Sustainable Infrastructure Much of our nation's infrastructure is in need of repair, improvement and modernization to meet the demands of the 21St century. By investing strategically, we can ensure that America's infrastructure will support a stronger economy and withstand extreme weather events. To rebuild and reimagine our infrastructure, we ask the President to: © Partner with local governments to rebuild and fully fund the nation's transportation network, better connect our regions, and innovate with technology and sustainable solutions. © Provide grants, tools and resources to support local efforts to strengthen infrastructure and make communities safer and more resilient in the face of extreme weather events. © Make the necessary investments to ensure that reliable, affordable broadband service is available to all Americans, including those in smali and rural communities, while eliminating hurdles to local innovation. Creating A Skilled Workforce Investing in the American workforce is critical to protecting and expanding our nation's economic success and ensuring that all people have opportunities to thrive. Because of the diversity of local economies, the federal government needs to empower local workforce solutions, streamline federal funding, and drive new resources to proven approaches in our communities. To advance workforce readiness in the face of changing economic forces and technology, we ask the President to: © Boost investment in and awareness of apprenticeship programs that provide a pathway to successful careers, including industry and sector partnerships and pre-apprenticeship programs for workers with barriers to employment. ® Expand Pell grants and other financial aid programs to cover needed workforce skills training, such as short-term programs leading to certificates. © Create new pathways to successful careers for unemployed and underemployed Americans through expanded investments in skills training and wraparound supports, such as childcare and transportation. Ending Housing Instability And Homelessness Housing costs continue to climb in diverse communities across the country, leaving millions of individuals and families without enough money for food, transportation and other basic needs. The growing imbalance of housing supply and demand is putting affordable housing and homeownership out of reach for too many, while undermining economic success at all levels. This crisis is overwhelming cities and service providers working at the intersection of mental health, substance use NATIONAL LEAGUE OF CITIES Page 27 of 56 Lea g Toge � he - 2- 207 C - ies .A eind 4 disorder and homelessness. Effective local responses require multi-sector partnerships and a strong federal partner. To promote comprehensive housing solutions, we ask the President to: © Ensure sufficient federal funding streams are in place, partnerships are enabled and encouraged, and federal funds are appropriated directly to the local level for mental health, drug treatment and other emergency services. © Prevent homelessness by providing wraparound services, emergency assistance and crisis interventions for at-risk individuals and families before they face a crisis. © Promote housing affordability by advancing new policies to stabilize and stem the loss of public and affordable housing, while authorizing new funding for pilot programs that advance housing for all. Reducing Gun Violence As local elected officials, we are charged with keeping our communities safe. Every day, 100 Americans die because of gun violence, and hundreds more are shot and injured. It's time for the nation's elected leaders to work together at all levels to address this crisis by advancing common- sense solutions to protect our communities and our children while ensuring that law-abiding residents maintain their Second Amendment rights. To reduce gun violence and promote public safety, we ask the President to: © Convene a national commission on gun violence (including elected officials from all levels of government, victims' family members, survivors, gun advocates, law enforcement, and others) to offer recommendations. © Advance legislation requiring fully federally funded and completed background checks for all gun sales and transfers, consistent with state and local laws. © Enact federal legislation that would allow judges to issue extreme risk protection orders to reduce firearm-related suicides, murder-suicides, and domestic violence. © Provide sufficient funding to the Centers for Disease Control to conduct comprehensive research to identify the underlying causes that lead to gun violence and mass shootings in communities. By Leading Together, elected leaders at all levels of government can advance positive solutions and build a strong, safe and fair America. During the 2020 election cycle, the National League of Cities is pleased to serve as a resource for those vying to be the next leader of our nation; and for those who want to better communicate about the needs of America's communities and their residents. Learn more at: www.nic.org/citiesagenda NATIONAL LEAGUE OF CITIES Page 28 of 56 ;x Oak Park Heights Request for Council Action Meeting Date: Time Required: 1 Min. Agenda Item Title: Accept Donation to OPH PD Community Outreach Fund Agenda Placement: Consent Originating Department/Requestor: Oak Park Heights Police Dept., Chief Brian DeRosier Requester's Signature Action Requested: Accept Donation to OPH PD Community Outreach Fund—From Boutwells Education Committee B ackground/Justification: The OPH PD received a donation from the Boutwells Education Committee in the amount of$100.00. The donation was presented to the PD for our participation in outreach events we have taken part in with Boutwells residents. Page 29 of 56 THIS PAGE INTENTIONALLY LEFT BLANK Page 30 of 56 Oak Park Heights Request for Council Action Meeting Date January- L 2020 Time Required: s Minutes Agenda Item Title:. Appropriation of City Resources for Medical Responses Agenda Placement Old Business Originating Department/Requestor:_Council Member Mike Runk Requester's Signature Action Requested Adopt Policy:App_radadon of City Resources for Medical Responses Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): I would like the City Council to please consider a final action on the matter.Enclosed is the latest version supplied. I Page 31 of 56 C f CITY OF OAK PARK HEIGHTS A Policy Relating to the Appropriation of City Resources for Medical Responses The City of Oak Park Heights has developed the following parameters for medical responses within the City. This policy has been adopted by the Oak Park Heights City Council on Oct 221d 2019. As the City has grown in size and dynamics of population,these factors have placed a much higher demand for services than was historically seen. These factors dictate and require a formal policy be developed to help reduce duplicated and unneeded services and the costs associated with those. Avoiding duplication of services and response of personnel and equipment which are not needed is an effective tool to meet such goals. The policy is further intended to prevent over burdening the cities limited financial,personnel,and equipment resources while still maintaining high level of services and reducing duplicated services. History and experience have provided a solid foundation for this policy. Review of other jurisdictions in the county which have both independent and contracted services demonstrates that these operations can be successful over an historical period of time. Lastly,the Bayport Fire Department(BFD)has been a catch-all responder to all Rescue-EMS Calls which can be unnecessary under certain circumstances. Further, BFD call volumes have risen dramatically over the past several years but which can be reasonably reduced.The implementation of this Policy should reduce that call volume saving City funds as well as relieving some service demand upon the BFD and their volunteer staff. Policy: This Policy will guide the response of City services including police,contracted or joint Powers district fine rescue services,and private EMS ambulance services within the City of Oak Park Heights. It is the policy of the City to respond with adequate resources needed to provide effective services without burdening or over taxing individual services and the City resources in general. The structuring of this policy is designed to limit duplicated services while still providing the high level of service expected by the citizens of Oak Park Heights and therefore the following is implemented as it relates to Emergency Medical Services: I. Services: The City has multiple services to draw upon when providing an effective medical response. A. Dispatching/911:The first line of contact for most citizens in need will be a 911 dispatcher. Washington County Public Safety Answering point and EMS Dispatches are trained to ascertain information needed to place dispatch protocol guidelines into motion. The information can establish what initial responding services are required and aid in further determination for additional services. I.E.medical calls that would not normally require fire rescue,but due to location or other scene and incident factors rescue personnel and equipment would be prudent. Council approved response criteria for fire rescue will be Page 32 of 56 established using adopted fire rescue dispatching guidelines - that outlines examples of when the BFD(Bayport Fire Department)would be dispatched. B. Police: Oak Park Heights Police are trained first responder medical personnel and receive periodic refresher training in these areas including CPR/AED's with advanced CPR equipment and Oxygen. Officers train with local advanced Me support medical providers at Lakeview Hospital or other Red Cross certified trainers to stay familiarized in providing services to assist the paramedics at a scene.Police officers are on duty 24/7 and thus are most times first to arrive on scene enabling them to start basic medical services before or in conjunction with EMS. Police vehicles are equipped with AED's,advanced CPR equipment,oxygen,and first aid supplies. C. Paramedics / EMS Ambulance Services: Lakeview Hospital / Health Partners EMS Paramedics provide a highly trained and equipped medical trauma service. They provide ALS-Advance Life Support services.They are able to draw on additional services if needed such as helicopter transport and level 1 trauma facilities. They provide 24 / 7 on duty staffing at Lakeview Hospital approximately '/s mile from the City allowing paramedics to be on scene rapidly. D. Fire Rescue: Fire Rescue Services are provided by the Bayport Fire Department (BFD) and which has first responder medical trained personnel. They receive periodic refiesher training. They are able to provide additional stM%emergency extrication tools,rescue abilities,basic medical, CPR/AED, and assistance to EMS. They are a volunteer department and require page out of volunteer services who are not stationed or ready to respond. Response can be delayed by the nature of a given volunteer on call service. NOTE. BFD arrfwl times for medical services is typically after EJS and the need for additional assistance has passed These factors limit the services they are able to provided at basic medical culls By nature of volunteer on call services,excessive responses are taxing on personnel and create additional duplicated services and costs to the city. II. Response Protocol: Initial requests for medical or other emergency assistance are generally received by phone or radio at the WC Public Safety Answering Point—PSAP. The PSAP evaluates requests using established criteria and council approved protocol to determine the level of response. Unless otherwise specifically determined all medical requests in the City of Oak Park Heights will require dispatching of Police and/or Lakeview EMS. BFD is not to be dispatched for only emergency medical assistance. A. Fire Rescue Immediate Dispatch Criteria: Fire Rescue (BFD) will be requested to respond to medicals requiring additional personnel or rescue efforts and equipment. These incidents include but may not be limited to such calls as; cardiac arrest, accidents of various types with injury or possible entrapment, head / neck / spine injuries, amputations or obvious fractures involving accident scenes and physical rescue calls. Page 33 of 56 B.On Scene / En-route Requests or Cancellations of fire Rescue: Police Officers and Paramedics on scene or en-route may also request fire rescue assistance (BFD). Factors for further assistance may include; past history of the subject or location, further evaluation of the scene, further information gathered about the scene from other calls or officers on scene, and other articulated circumstances. Given the circumstances and scene evaluation police officers and paramedics may slow or cancel fire rescue response(BFD) if obvious circumstances indicate cancellation and at their discretion. Factors determining cancelation may include; misinformation on the type of call that would not otherwise have required fire rescue or an obviously dead subject which is now a police investigation. C. Declination of Service Response:Police and Fire Rescue(BFD)may advise dispatch that they will not be responding unless further requested by EMS or Police subject to the enclosed response protocols. Examples may include: routine transports of medical patients from senior facilities, and response to facilities that have their own medical staff such as a MN Correctional Facility, or being otherwise unavailable with other priority call, D. Ongoing Suspension of Fire Rescue Response to Specific Locations: In the event of a request by Fire Rescue to suspend medical response to a specific location or individual due to articulated reasons, the Fire Chief will make the request to the Police Chief and upon mutual agreement the suspension may be forwarded to QVC Dispatch for temporary designation. This is only for extreme articulated circumstances and for limited periods of time and it will be the responsibility of the Fire Chief to reaffirm the designation on a regular basis with the Police Chief to show the subject or location suspension designation is still warranted. The following Table 1 summarizes the anticipated circumstances outlined above as to when the BFD would/would NOT be directly dispatched for Immediate Response.This Table is further supplemented in Addendum A to this Policy that gives further examples of the dispatch protocol based on circumstances. raw t � '� � n�raer�se Lege!1-ALS(Advanxd 4eSuppor#NO7e efD wltl ftWW d f Calkd outtlue to Cl+aomstgnW-SWAdden6.m A lerelZ-ALS isvell-M5(&skL�(eSupp"N07ea0FD WN Aapand#'cdded Out DUO tv 0=ffGWWW-SoAddendnmA LeW'S-els llftAssbYs-Nnnk�ury/NaFodorArnaundbpMazs tadlsirDiaaetr�aWdmpraAsaie��DllE�oor� 7_ --. _ AW Re ndbtedCalk(Fxampl6:haus&baslnext lxn+sb.d+lmney,etecvkoE naru�etc) _ i._. _ ANLiuW1ALS%OLS whentNsMW,c dduetonotureof!nddent(Ekampks:Cora=wdntsorffl + Bons 4AddendumA Fbe related Mutuol ale - Coas Mvobhly;NaWat Bos Maks and Odors Page 34 of 56 M. Regalar Review of Data:The City's Policy attempts to save public funds yet continue with high quality service delivery.This goal should be monitored with some regularity to see if a reduction in calls to the BFD has actually occurred and/or if such policies have created any unforeseen service gaps. rdk 2 It is desirable that the City's RESCUE& EMS call volume will be reduced from its At5 ,01 current volume of 600 calls for 2018. See1 306 $21 IL11 31- Iml Table 2. It is these calls that can be 361 , 1M IDA 31" 1621 handled by OPH Police and/or Lakeview 2= Zffl sr � EMS leaving the BFD free for other 3 � m , responses that more appropriately require � M ,� , � 421 � their services and capacity. � no Ao = 24 The City acknowledges that the 45 2M 341 301 34 3901 3'' M* implementation of any new policy can zm 1 =* -Vol wngl require some acclamation by all parties. awmn 4a sAs S° s9 5a M a� 3a a na As the annual data becomes available it 40 ss31 should be reviewed for impacts. �` a 444 2Di7 3a 3D BTA W 4 743 M Implementation of Policy:Upon the adoption of the Policy by the Council,the Chief of Police is authorized to engage with the BFD, Lakeview Hospital and Washington County Emergency Dispatch Staff and/or Sheriff to enable the contents of this Policy.The Chief of Police shall have discretion to incorporate reasonable parameters to effectuate the underlying goals of the Policy that may additionally enable service delivery and/or cost savings. V. Six(6)Month Trial Period:This Policy shall remain in effect until such time as the City Council determines otherwise.However following the adoption and full implementation of the parameters of the Policy and a six(6)month trial period,the City-through its Chief of Police shall perform a review audit and shall comment on the impacts,both pro%on of the Policy-including but not limited to:impacts on City resources,demands on all EMS staff and comments on delivery of services. Page 35 of 56 Addendum A to CITY OF OAK PARK HEIGHTS A Policy Relating to the Appropriation of City Resources for Medical Responses Page 36 of 56 Out Park PAIEC,oft Problem huMeee Subtypein�MLnt fyPe Ook p** suppo""tow AN& AnlpnLy .is wertfdcaJonA IYa/eLd _,._ - A Yom= YP P�ablml.l 4awW[ :aY€. teralUALS NO :zg NO YADDOMd "bdominL ani taW2ALS No No NO YAaDOM-S IerdJ4U NO NO NO TM N6Y Indian i-lYS NO FF3 NO YAMMLOd YMedIdAWeti Le141>4AL4 NO loft NO VAL ME04kd Alm= Iesd Z A15 NO NO NO TASLT 3 1 Low IM NO T �LsO YAELT-2 Iwd1.ALS NO so NO TASLT,i VA=LdtbMw#a Iesd3LLS NO aMO IIfO TMC�IIFl Noe- Lwd7.ALS Np r �— MO YEALI�N-2 Iew12,AL9 NO no YiKi?N1 PMNNaMMEM" leral24" NO NO NO YNII61 a LewsL1IMS NO t NO YET" eqs UNW24B ND no Yom yl41NN1 Webb-"--- LM13aLS NO NO NO VMADl NO Iewq�LS ND� TN S L"54U ND NO NO YSOIKi-2 y0erro 2 Lese12,ALS NO NO NO "on" xslens; Iwd3Lr5 NO ND NO... 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YFRAIANMi Y1aeRmeiebdhY.dRI ae�i fAvcl J ju q inpl LMII.M VIAS "a � rts�3 YFAVCIIRFa 1ela0a•1 4wT11-,AtS _ ItNs,M6� Tits RFS YRVAIii YWeYRFAYMennr veP;IvFrvrfmrvry YYRYr rF9. ata WALL VAtWNisl VUM WeKMerAW A L aLIVn 1IEl1mVtl W AL1 @eetneea yA ' bdYYdOi FfrePieOMlTt�e4CNt plp Tmli YIIfMp&p �YIlMRtfA1WkAWYFMMI�elow n Rawl 11s1#4Uli WRMherAMet•IFGNIRf i11RRAelMeeanRlGRaM tN W N WealrrANIRi011IN - •isiss Page 38 of 56 Oak Park Heights Request for Council Action Meeting Date January 28th,2020 Time Required: 5 Minutes Agenda Item Title: POLICIES RELATING TO THE ALLEN S. KING PLANT DECOMMISSIONING AND REUSE ADVISORY PANEL APPOINTMENTS AND ROLES Agenda Placement New Businags Originating Department/Re sto . J so Ci Administrator Requester's Signature L-111 Action Requested Discussio Possible A oval Background/Justification(Plindicate if any previous action has been taken or if other public bodies have advised): The City Council desired to outline a formal policy related to appointment to the Advisory Panel. Staff has prepared the enclosed draft and is seeking input from the Council. With those comments, Staff would make any necessary corrections and bring any final document back on Feb 11th,2020. Page 39 of 56 CITY OF OAK PARK HEIGHTS POLICIES RELATING TO THE ALLEN S.IONG PLANT DECOMMISSIONING AND REUSE ADVISORY PANEL—APPOINTMENTS AND ROLES PURPOSE: The City Council desires to appoint an Advisory Panel to inform and support the City Council's decision making regarding the future of the Allen S. King Plant. The following policy shall govern the formulation of this group, describes its role and relationship with the Council and what the expectations are from participating members. Invitation to Serve on the Advisory Panel: The City desires participation from a number of parties generally known in the community with an apparent stake or interest in such dialogue and which includes the organizations listed below. It is not possible to include any and all groups that may have an interest. Letters of invitation to recommend a panel member shall be signed by the Mayor and every Council member. They will be sent to each of the following organizations: 1. City Planning Commission(1 member) 2. City Parks Commission(1 member) 3. Xcel Energy 4. Washington County CDA 5. The St. Croix River Association 6. Watershed District-MSCWMO 7. Andersen Corporation 8. The City of Bayport 9. The City of Stillwater 10. MN DNR 11. Minnesota Department of Transportation Adam Josephson 12. Chamber of Commerce 13. National Park Service 14. Greater Stillwater Area School District(2 seats—one must be a STUDENT—SB Pres?) 15. Coalition of Utility Cities 16. Real Estate Group—St. Croix Valley Chapter? 17. In addition to this listing: Three(3)At-Large Members (may be either City residents,or business owners) may be invited to serve on the Panel. Interested individuals shall submit a letter and application to the Council explaining their role in the community and interest in serving on the Advisory Panel.Depending on the level of interest.the Council may choose to decrease or increase the number of at-large members. Each group, or organization shall nominate a SINGLE representative, who is available to attend 10-11 monthly meetings. The desire is that such person would generally relay the views of the organization they represent where possible. Further, regular attendance is a very important criterion. All members shall be reviewed and approved by unanimous consent of the City Council. Page 40 of 56 Appointment of Co-Chairs: The City Council also desires the appointment of CO-CHAIRS positions so as to better ensure continuity of the process in the event one person cannot attend. The role of the"co-chair" is to ensure the meetings move forward and to facilitate the discussion and presentations and in allotted time.In all respects,the CO- CHAIR position acts only as manager to ensure the process remains vital and fluid and not to advocate for any given position. The Mayor or a Council Member may nominate and the Council shall appoint up to two co-chairs,any such appointment shall be by unanimous vote of the City Council. If no chair(s) can be determined, the Panel shall be managed by City Staff or City Consultant, until such time as a CO CHAIR can be found.A CO- CHAIR may be removed from the Panel by simple majority of the Council. The appointed CO-Chair individuals may or may not be otherwise listed in the invited participation listing stated above. Further Expectations of the Advisory Panel: The meetings are generally anticipated to be a method by which Panel Member can avail themselves of the best available information regarding the many facets of regulations,challenges and opportunities related to this site. Fundamentally, few — if any, decisions are expected to be made by the Panel itself. As the discovery process unfolds, all members of the Advisory Panel are expected to follow a Code of Conduct that will be provided by the City and which will outline rules of discussion and how any collective recommendations might be made. All members serve at the pleasure of the City Council and the City Council may amend the number of participants at any time at its sole discretion. Guests&Public Visibility: The City would expect to invite elected or appointed officials to attend the meetings—not as a panelist,but instead offer them an opportunity to listen and gain more information as to what is being accomplished. These guests would include: Metropolitan Council Sector 12 - Board Member Local legislators, MPCA, and other governmental organization representatives. Guests will be welcomed at meetings and materials will be shared with them,as supplies permit.Otherwise copies will be available for download from the City Website. The general public is welcome to watch these meetings as space allows,but such meetings are not PUBLIC HEARINGS and data presented and dialogue held is for the primary benefit and consumption of the Panel Members. City Council Role: The work of the Advisory Panel is intended to support the Council in its decision making regarding the future of this property. The Council will be fully briefed by the Consultant, following every working meeting. The Council will have the opportunity to either accept and embrace Panel recommendations, or direct course corrections, as needed. As it relates to general interface with City Consultants, these communications should be channeled through City Staff similar to current City protocols. Page 41 of 56 THIS PAGE INTENTIONALLY LEFT BLANK Page 42 of 56 �_PI ,1'1_ 1 Oak Park Heights Request for Council Action Meeting Date January 281h.2020 Time Required: 5 Minutes Agenda Item Title: Pollinator Garden Micro-Grant Program Agenda Placement New Business Originating Department/Requestor: Council Member Carly Johnson Requester's Signature Action Requested Discussion and Possible Approval Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): I was contacted by City Resident who resides on Oakgreen Circle inquiring if the City would or could consider a grant application to the DNR/BWSR for the establishment of large-scale pollinator gardens that might develop interest and exposure to the general goals of advancing the values of pollinators. The City already maintains three large prairie restorations as well as the recent establishment of the pollinator area behind City Hall.In exploring the grant applications noted above,these applications are broad and requires significant funding matches and staff time to assemble,install and maintain. Alternatively,if much of the message is in demonstrating the values of pollinators to our community an alternative option would be to work and incentivize property owners to develop their own smaller sites. In this method:the educational element is advanced, there is an on-site manager of each area and the City can still advance the public purpose of the matter with far less investment or maintenance costs. Accordingly, please see the attached draft'Pollinator Garden Micro-Grant Program"the enclosed program offers up to 50% of property owners costs,up to$250.00 to establish such a garden.The City will seek the installation of signage to inform the residents who pass-by or visit what is being accomplished and how the City has played a role.It is somewhat akin to the City's investments in rain gardens and/or Energy Squad visit whereby home values are advanced and other public value such as stormwater are benefitted If the Council is amenable to the effort, funding could be derived from: BUDGETED PROJECTS FUND—TREE Budget where such undesignated account balance is$77,601.00 Requested Actions: 1. Approve the general concept of the establishment of a Pollinator Garden Micro-Grant Program and allow Staff to develop and finalize rules and parameters—being generally consistent with the enclosed. 2. Allocate$2,000 from fund Budgeted Projects Fund—TREES-for such purposes. SAMPLE IMAGES GENERALLY SHOWING POLLINATOR GARDENS ARE ATTACHED. Page 43 of 56 ,y r e c r A C D •' A H 'S � v Habitat 74, « C ■" 1 - jl� v .7. vw�a , ' City of Oak Park Heights Pollinator Garden Micro-Grant Program BACKGROUND: Minnesota is home to over 450 native species of bees, many of whose populations are declining.One of them,the Rusty Patched Bumble Bee,was the first bee in the continental US to be labeled an Endangered Species.Globally, bees and other pollinators are responsible for at least a third of the food humans eat and are responsible for the pollination of key crops contributing over$19 billion worth of services to U.S.agriculture. In addition, pollinator habitat plantings also provide habitat for birds and other wildlife and deliver water quality, carbon sequestration and other ecosystem benefits. PROGRAM: To improve Pollinator Habitat and to incentivize the establishment of Pollinator Gardens that add environmental and aesthetic value to City neighborhoods,the City Council for the City of Oak Park Heights is hereby committing up to$2,000.00 for the development and installation of residential pollinator gardens where up to one-half of the out-of-pocket investment to establish such garden total can be reimbursed (up to$250.00)to a residential owner after they demonstrate their construction and establishment of a Pollinator Garden. DEFINITION: A Pollinator Garden is defined as:A garden or landscaped area comprised of plants native to Minnesota that provide nectar to pollinator insects throughout the growing season. Pollinator gardens should not be treated with insecticides or other pesticides. REQUIREMENTS: 1. All funds shall be in the form of a 50%reimbursement up to$250.00 per property(for purchase of plants, mulch, border,etc.—not hired staff or in-kind labor)and will be provided when garden has reached substantial completion. (not flowering). 2. Such Pollinator Garden shall be not less than 50 square feet and shall maintain a bio-diversity of plantings necessary for pollinators such as the Rusty Patched Bumblebee and Monarch Butterfly.See plant guide for further guidance (To be attached). 3. The Pollinator Garden must have a defined border of rock,woodchips or other durable material so as to ensure that the garden appears intentional and that plants do not block streets or sidewalks. 4. Use of funds to establish a pollinator yard or general turf replacement is not permitted and City Ord. relating to yard maintenance remains in effect. 5. Property Owner must keep such Pollinator Garden in proper order for not less than 60 months. Failure to maintain the garden in proper order and/or not complying with the terms of this Policy may result in the City requiring a reimbursement to which the applicant shall provide and/or be subject to penalties and property assessments to restore the site. 6. Provide a simple sketch or plan for prior approval. Page 45 of 56 7. Install and maintain City provided sign in a conspicuous location in or near the Garden and the Property Owner shall permit—during reasonable times and dates—such as an OPEN HOUSE,the general public to visit the garden to explore what is attempted to be accomplished. 8. May not be installed in the City Right-of-way. COMMITMENTS: In exchange for the funds allocated by the City, I, the owner of do desire to enter into a partnership with the City whereby I construct and maintain a Pollinator Garden consistent with the general parameters established by as well as the above Requirements. Signature of Property Owner Supply the following: NAME: ADDRESS: EMAIL: PHONE: On Separate Pages Provide a Written Proposal,General budget and sketch of yard and garden plan: Page 46 of 56 Oak Park Heights Request for Council Action Meeting Date January 28a".2020 Time Required: 1 Minute Agenda Item Title: Pay E uity Compliance-2020 Agenda Placement New Business Originating Department/Requestor ric on Ci Administrator Requester's Signature Action Requested Approve Su fission of 2020 Pgy EggEggfty Com liance Report Background/Justification(PI 4cate if any previous action has been taken or if other public bodies have advised): Every three years the City of Oak Park Heights must submit to the MN Dept of Labor a Pay Equity Compliance Report. This mandated report attempts to compare job classifications, assigned responsibilities and pay ranges between male and female staff in an effort to ensure that cities are paying equalized amounts for various positions across genders. Attached is the Pay Equity Compliance Report for 2020—stated in 2019 values. The requirements set by the State of Minnesota Department of Labor is that the City must have compliance in all four area: I. Appropriate Job Classifications II. Meet Underpayment Ratio OR T-Test Results Significance III. Salary Range Test results. IV. Exceptional Service Pay Test. At this time and based on the initial raw data of classifications salary ranees,etc the City is found to be in compliance with the required standards. Recommendation/Action requested: Approve Pay Equity Compliance Report for 2020 and authorize staff to submit the report to the Minnesota Department of Labor/MMB. Page 47 of 56 Compliance Report Jurisdiction: Oak Park Heights Report Year: 2020 14168 Oak Park Boulevard Case: 1 -2020 DATA(Private(Jur Only)) Oak Park Heights MN 55082 Contact: Eric Johnson Phone: (651)439-4439 E-Mail: eajohnson@cityofoakparkheights The statistical analysis,salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts II, 111 and IV give you the test results. For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports. 1.GENERAL JOB CLASS INFORMATION Male Female Balanced All Job Classes Classes Classes Classes #Job Classes 12 9 0 21 #Employees 12 9 0 21 Avg. Max Monthly Pay per employee 7,331.17 6,318.56 6,897.19 II.STATISTICAL ANALYSIS TEST A. Underpayment Ratio= 0.00 Male Female Classes Classes a.#At or above Predicted Pay 11 9 b.#Below Predicted Pay 1 0 c.TOTAL 12 9 d. %Below Predicted Pay 8.33 0.00 (b divided by c=d) (Result is%of male classes below predicted pay divided by%of female classes below predicted pay.) it B. T-test Results Degrees of Freedom(DF)= 19 Value of T= -0.885 a.Avg. diff. in pay from predicted pay for male jobs= $80 b.Avg. diff. in pay from predicted pay for female jobs= $120 _�a4 C� III.SALARY RANGE TEST= eResult is A divided by B) A. Avg.#of years to max salary for male jobs= 3.00 B. Avg.#of years to max salary for female jobs= 3.00 IV. EXCEPTIONAL SERVICE PAY TEST= 100.00 (Result is B divided by A) A. %of male classes receiving ESP 100.00* B. %of female classes receiving ESP 100.00 *(If 20%or less,test result will be 0.00) Page 48 of 56 7 O m O m c o m $ n N N N C ` 10 pp; 0 CL. C O y :O 't• d c O � •w ^ H E O ? m W A �m L 1pO aEi n u d .$ m v b T O N C' Y t y o ko CC yw a.. 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E o.� o f �gr r T 8 e EE 2 5 Q v+ •yp c F w-- 110 i y -57 pE na 0 �' E m a v c ea r.. d 13.0 m y CU U 6 Oak Park Heights Job Class Data Entry Verification List LGID 891 Case: 2020 DATA Job Class Nbr Nbr Class Jobs Min Mo Max Mo Yrs to Max Yrs of Exceptional Nbr Title Males Females Type Points Salary Salary Salary Service Service Pay 21 Receptionist 0 1 F 100 $3,042.90 $4,347.00 3.00 7.00 Perfomance 17 Utility Operator-SWENSC 1 0 M 200 $3,611.30 $5,159.00 3.00 8.00 Perfomance 18 Utilty Operator-DANIELSi 0 1 F 200 $3,611.30 $5,159.00 3.00 5.00 Perfomance 19 Utilty Operator-MARKS 1 0 M 200 $3,611.30 $5,159.00 3.00 4.00 Perfomance 20 Police Commications 0 1 F 200 $3,654.70 $5,221.00 3.00 23.00 Longevity 16 City Clerk 0 1 F 250 $4,015.20 $5,736.00 3.00 12.00 Perfomance 15 Accountant li 0 1 F 300 $4,421.20 $6,316.00 3.00 1.00 Perfomance 8 Police Patrol Officer-Zwa( 1 0 M 400 $4,811.10 $6,873.00 3.00 9.00 Perfomance 9 Police Patrol Officer-Crofl 1 0 M 400 $4,811.10 $6,873.00 3.00 23.00 Perfomance 10 Police Patrol Officer-Para 0 1 F 400 $4,811.10 $6,873.00 3.00 6.00 Perfomance 11 Police Patrol Officer-Hick! 0 1 F 400 $4,811.10 $6,873.00 3.00 5.00 Perfomance 12 Police Patrol Officer-Wyn 1 0 M 400 $4,811.10 $6,873.00 3.00 8.00 Perfomance 13 Police Patrol Officer-Tenr 1 0 M 400 $4,811.10 $6,873.00 3.00 4.00 Perfomance 14 Police Patrol Officer-Schr 1 0 M 400 $4,811.10 $6,873.00 3.00 4.00 Perfomance 7 Building Official 0 1 F 500 $5,237.40 $7,482.00 3.00 28.00 Perfomance 5 Police Sergeant-Vierling 1 0 M 600 $5,441.10 $7,773.00 3.00 13.00 Perfomance 6 Police Sergeant-Givand 1 0 M 600 $5,441.10 $7,773.00 3.00 9.00 Perfomance 3 Finance Director 0 1 F 700 $6,202.00 $8,860.00 3.00 9.00 Perfomance 4 Public Works Director 1 0 M 700 $6,202.00 $8,860.00 3.00 13.00 Perfomance 2 Chief of Police 1 0 M 900 $6,626.20 $9,466.00 3.00 23.00 Longevity 1 City Administrator 1 0 M 1,000 $6,593.30 $9,419.00 3.00 16.00 Perfomance Job Number Count: 21 Page 50 of 56 1 O Q —� i i i i i i i i i Z � N .Awrncn •i o. wNi0fO00omo W M -4 a' Oa c m 0 -1 C g! 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Percentage of Female Classes Below Predicted Pay 1. Average Maximum Monthly Salary for Employees in Male Classes This percentage is calculated by dividing the 2. Average Maximum Monthly Salary for number of female classes below predicted Employees in Female Classes pay by the overall total of female classes. In 3. Overall Average Maximum Monthly the example on page three,the total of Salary for an Employee female classes is four and one of those falls 4. Underpayment Ratio below predicted pay.Therefore, 1 -4= 25%. The minimum requirement to pass the statistical analysis test is an underpayment 7. T-Test&Degrees of Freedom ratio of 80%.The underpayment ratio is calculated by dividing the percentage of These numbers are used only for male classes below predicted pay(item five) jurisdictions with an underpayment ratio by the percentage of female classes below below 80%,at least six male classes and at predicted pay(item six). In the example on least one class with a salary range. If the page three,37.5-25= 150%.Jurisdictions underpayment ratio is 80%or more,these with an underpayment ratio below 80%can numbers are not used nor are they used for improve their score by increasing salaries jurisdictions in the alternative analysis. for female classes to at or above predicted pay. More details regarding predicted pay These numbers show the average dollar are on pages six through 13. amount that males and females are from predicted pay and answer the question: Are If the underpayment ratio is less than 80%, a females paid less than males on average and, jurisdiction may still pass the statistical is the underpayment of females statistically analysis test if the t-test results(explained in significant? item 7)are not statistically significant. The t-test measures the average dollar difference * To determine if these numbers show from predicted pay for male and female statistical significance,they must be checked classes. against the table on page five. Find the DF number in the"Degrees of Freedom" 5. Percentage of Male Classes Below column and then look across for the"Value Predicted Pay of T."If the"value of t"on the compliance report is less than the"value of V on the This percentage is calculated by dividing the table,it means that either there is= number of male classes below predicted pay underpayment of female classes or that the by the overall total of male classes. In the underpayment is not statistically significant. example on page three,the total of male If the t-test number is the same or more than classes is eight,and three fall below the"value of V on the table,the predicted pay. Therefore, 3 _8 =37.50% underpayment for female classes is statistically significant and the jurisdiction would not pass the test. Salary increases for female classes sufficient to eliminate statistical significance would allow a jurisdiction to pass the statistical analysis test even with an underpayment ratio below 80%. Guide to Understanding Pay Equity Compliance Tests—10/16 Page 4 Page 53 of 56 MI MINN@SOTA In the example on page three,t-test results and then look across to find the value of t at would not be used because the 1.746. Since our t-test number is-3.732, underpayment ratio is above 80%,but let's well below the value of t on the table,these assume we needed to check these results. results would show that on average,females First,we would find 16 in the DF column are not underpaid compared to males. T-Test Table (5%Significance) 12E Value of l DE Value of t RE Value of t 1 6.314 12 1.782 23 1.714 2 2.920 13 1.771 24 1.711 3 2.353 14 1.761 25 1.708 4 2.132 15 1.753 26 1.706 5 2.015 16 1.746 27 1.703 6 1.943 17 1.740 28 1.701 7 1.895 18 1.734 29 1.699 8 1.860 19 1.729 30 1.697 9 1.833 20 1.725 40 1.684 10 1.812 21 1.721 60 1.671 11 1.796 22 1.717 120 1.658 liitiriitr 1.645 While the entire method for calculating t-test by reducing the number of years it takes for results cannot be explained here, it is a female classes to reach maximum salaries, commonly accepted mathematical technique increasing the number of years for males to for measuring statistical significance.The reach maximum salaries, or some formula is fairly complex,but basically it combination of both.A result of 0%would factors in predicted pay,the dollar mean that either there are no male classes difference from predicted pay and the with an established number of years to move number of employees. The DF number is through a salary range,no female classes the total number of employees in male or with an established number of years to move female dominated classes only,minus two. through a salary range,or both. A description of how the salary range test is S. Average Dollar Amount Male Classes are calculated is on page 18. Above or Below Predicted Pay 11. Exceptional Service Pay Test In the example on page three,the maximum monthly salary for male classes,on average, This number must be either 0%or 80%or is $2 above predicted pay. more tass test. In the example on page three, 50%is not passing. Jurisdictions 9. Average Dollar Amount Female Classes not passing this test can pass it by either are Above or Below Predicted Pay increasing the number of female classes that receive exceptional service pay, decreasing In the example on page three,the maximum the number of male classes that receive monthly salary for female classes,on exceptional service pay,or some average, is $75 above predicted pay. combination of both.A result of 0%could mean that fewer than 20%of male classes 10. Salary Range Test receive exceptional service pay or that no female classes receive exceptional service This number must be either 0%or 80%or nay. A description of how the exceptional n to pass this test. In the example on service pay test is calculated is on page 19. page three, 105.71%is passing. Jurisdictions not passing this test can pass it Guide to Understanding Pay Equity Compliance Tests 10/16 Page 5 Page 54 of 56 Pay Equity Implementation Report Print Date: 1/21/2020 Part A:Jurisdiction Identification Jurisdiction: Jurisdiction Type: Contact Phone: E-Mail: Part B:Official Verification 1. The job evaluation system used measured skill,effort 3. An official notice has been posted at: responsibility and working conditions and the same system was used for all classes of employees. (prominent location) The system used was: informing employees that the Pay Equity Implementation Description: Report has been filed and is available to employees upon request. A copy of the notice has been sent to each exclusive representative, if any,and also to the public library. The report was approved by: (governing body) 2. Health Insurance benefits for male and female classes of comparable value have been evaluated and: (chief elected official) (title) Part C: Total Payroll ❑ Checking this box indicates the following: -signature of chief elected official 7 -approval by governing body is the annual payroll for the calendar yearjust ended -all information is complete and accurate, and December 31. -all employees over which the jurisdiction has final budgetary authority are included Date Submitted: Page 55 of 56 THIS PAGE INTENTIONALLY LEFT BLANK Page 56 of 56