HomeMy WebLinkAbout01-14-2020 Council Packet CITY OF OAK PARK HEIGHTS
TUESDAY, JANUARY 14, 2020
CITY COUNCIL MEETING AGENDA
6:00 PM AT CITY HALL
6:00 p.m. L Call to Order/Pledge of Allegiance/Approval of Agenda
Estimated
times
6:00 p.m. IL Council/Staff Reports
A. Mayor McComber
B. Councilmember Dougherty
C. Councilmember Johnson
D. Councilmember Liljegren
E. Councilmember Runk
F. Staff
• Recycling Award(pg. 3)
6:05 p.m. III. Visitors/Public Comment
This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please
limit comments to 3 minutes in length).
6:10 p.m. IV. Consent Agenda(Roll Call Vote)
A. Approve Bills & Investments
B. Approve Correction to Check Numbers on December 10, 2019 Approval of Bills
(pg. 5)
C. Approve City Council Worksession Notes—December 10, 2019 (pg. 9)
D. Approve City Council Minutes—December 12, 2019 (pg. 11)
E. Approve Resolution Appointing Professional Consultants for 2020 (pg. 17)
F. Approve Resolution Designating Stillwater Gazette as Official Newspaper for
Publications in 2020 (pg. 19)
G. Approve Resolution Authorizing the St. Paul Pioneer Press as the Alternate
Newspaper for Publications in 2020 (pg. 21)
H. Approve 2020 Tobacco License Renewal for Keep it Growing LLC (pg. 23)
L Approve Mr. George Hoeppner to City Parks and Trails Commission (pg. 25)
J. Approve Purchase of Finance/Laserfiche Server(pg. 31)
6:10 p.m. V. Public Hearings
6:10 p.m. VI. Old Business
A. Appropriation of City Resources for Medical Responses (pg. 35)
6:20 p.m. VII. New Business
A. Allen S. King Plant Decommissioning and Reuse Advisory and Concept Visioning
Committee and Related Actions (pg. 43)
B. Approve 2020 Liquor License Renewal for Fiesta Cancun Stillwater and Discuss
Compliance Violation (pg. 55)
C. Lookout Trail— Turnback Agreement—MNDOT/OPH (pg. 59)
Please mute or silence any cell phones,computers or other devices during meeting—Thank You.
Page 1 of 72
Agenda
January 14,2020
Page 2
D. Approve of Out-of-State Travel—NLC Congressional City Summit(pg. 67)
6:50 p.m. VIII. Other Council Items or Announcements
6:50 p.m. IX. Closed Session (closed pursuant to MN Stat. 13d.05, Subd. 3(c)(3))
A. Discussion on Land Acquisition for Backage Road Project
7:00 p.m. X. Adjournment
Page 2 of 72
Oak Park Heights
Request for Council Action
Meeting Date January 14, 2020
Agenda Item Recycling Award
Time Req. 0
Agenda Placement Staff Reports
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Receive Information
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 3 of 72
isCity of
Oak Park Heights
14168 Oak Park Blvd.N.Oak Park Heghts,MN 55082.Phone(651)439-4439•Fax(651)439-0574
January 3, 2020
Lynne McMullen
15098 64th St N
Oak Park Heights, MN 55082
Dear Ms. McMullen:
Thank you for participating in the City's recycling program. As an incentive to
recycle and to increase fire prevention awareness, the City rewards two residents
each month with their choice of an award of $25.00 or a fire extinguisher and/or
smoke detector(s).
Your residence was checked on Thursday, January 3, 2020, to determine if you had
your recycling bin out with your regular garbage. Your recycling was out and ready
for collection; therefore, you are one of this month's winners. Please contact me
via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me
know your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in the
City's recycling program.
Congratulati s.
Jennifer Pinski
City Clerk
TREE CITY U.S.A.
Page 4 of 72
Oak Park Heights
Request for Council Action
Meeting Date January 14 2020 Time Required: 1 minute
Agenda Item Title Correction to check numbers for the 12/10119 Approval of Bills
& Investments
Agenda Placement Consent
Originating Department/Requestor Finance — Betty Caruso Finance Director
Requester's Signature &I--Uk2
Action Requested Approve the correction to 12[10/19 Bills & Investment Listing
(check numbers only)
Background/Justification (Please indicate if any previous action has been taken or
if other public bodies have advised):
The Summary of the Council Claims for the 12/10/19 meeting had an error in the
check numbers that were submitted. No amounts or invoices were changed, just
the wrong check and transmittal numbers were submitted.
The original listing and a corrected listing are included for your review.
Payroll check numbers should be #4098-4113
Transmittal numbers (ACH transfers) should be #7411-7418
Page 5 of 72
SUMMARY OF COUNCIL CLAIMS 12/10/2019 Corrected Check Numbers Listed Below
ACH TRANSFERS
A/P AND PAYROLL CD TOTAL
101 GENERAL 45,319.92 147,844.82 193,164.74
202
205 TIF _
206 TIF 148.75 148.75
207 TIF
401 4,860.90 4,860.90
405
407 9,005.80 9,005.80
528
529
565
572
705 2,211.41 9,796.71 12,008.12
706 38,790.23 6,392.71 45,182.94
707 6,890.24 1,185.50 8,075.74
710
902
903
901
990 133.65 133.65
Voided Check (1,291.00) (1,291.00)
106,069.90 165,219.74 271,289.64
AP CHECK NUMBERS 65027-65069
PAYROLL CHECKS 28157
DD PAYROLL CHECKS 4098-4113
DDTRANSMITALS 7411-7418
TRANSMITAL CHECK 28158-28160
Dated:
Mayor:
City Council:
City Recorder:
Page 6 of 72
SUMMARY OF COUNCIL CLAIMS 12/10/2019
ACH TRANSFERS
A/P AND PAYROLL CD TOTAL
101 GENERAL 45,319.92 147,844.82 193,164.74
202
205 TIF
206 TIF 148.75 148.75
207 TIF
401 4,860.90 4,860.90
405
407 9,005.80 9,005.80
528
529
565 _
572
705 2,211.41 9,796.71 12,008.12
706 38,790.23 6,392.71 45,182.94
707 6,890.24 1,185.50 8,075.74
710
902
903
901
990 133.65
133.65
Voided Check (1,291.00) (1,291.00)
106,069.90 165,219.74 271,289.64
AP CHECK NUMBERS 65027-65069
PAYROLL CHECKS 28157
DD PAYROLL CHECKS 4098-4133
DD TRANSMITALS 7411-7430
TRANSMITAL CHECK 28158-28160
Dated:
Mayor:
City Council:
City Recorder:
Page 7 of 72
THIS PAGE INTENTIONALLY LEFT BLANK
Page 8 of 72
Oak Park Heights
Request for Council Action
Meeting Date January 14, 2020
Agenda Item Approve City Council Worksession Notes—December 12, 2019
Time Req. 0
Agenda Placement Consent Agenda
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
i
Page 9 of 72
P.
CITY OF OAK PARK HEIGHTS
CITY COUNCIL WORKSESSION NOTES
TUESDAY,DECEMBER 10,2019
Present: Mayor McComber, Councilmembers Dougherty, Johnson, Liljegren, and Runk; City
Administrator Johnson, Finance Director Caruso,Attorney Kevin Sandstrom, City Planner Richards, City
Engineer Mann,and City Clerk Pinski. Also Present: John Shardlow from Stantec.Absent: None.
1. Call to Order: Mayor McComber called the meeting to order at 5:00 p.m.
2. 2020 Water and Sewer Rate Study: Finance Director Caruso reviewed the utility rate study. She
said they expected a deficit in water revenue in 2020 and offered two options: raise rates or use
surplus funds from 2018 and 2019 to cover 2020. She said the rates for sewer were sufficient, and
she was not recommending a change in sewer rates. The City Council would take action at their
City Council meeting that evening.
No action was taken.
3. 2020 Budget: Finance Director Caruso reviewed the summary of changes to the budget,tax levy,
and tax impacts.
No action was taken.
4. King Plant Advisory Committee Proposal—John Shardlow,Stantec: John Shardlow of
Stantec provided a presentation proposing the City Council consider a King Plant Advisory
Committee. The City Council requested Mr. Shardlow prepare a formal proposal for the City
Council meeting in January.
No action was taken.
5. 2020 Council Appointments: The City Council reviewed the appointments from 2019 and
suggested one change to the CVB liaison.
No action was taken.
6. Adjourn: The meeting was adjourned at 5:51 p.m.
Page 10 of 72
r
Oak Park Heights
Request for Council Action
Meeting Date January 14, 2020
Agenda Item Approve City Council Meeting Minutes—December 12, 2019
Time Req. 0
Agenda Placement Consent Agenda
Originating Department/Requestor Ad i tistration/Jennifier Pinski
Y
Requester's Signature
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 11 of 72
CITY OF OAK PARK HEIGHTS
TUESDAY, DECEMBER 10, 2019
CITY COUNCIL MEETING MINUTES
I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber
called the meeting to order at 6:00 p.m. Present: Councilmembers Dougherty,
Johnson, Liljegren and Runk. Staff present: City Administrator Johnson, Finance
Director Caruso, City Clerk Pinski, City Attorney Kevin Sandstrom, City Planner
Richards, and City Engineer Mann. Absent: City Planner Richards.
Mayor McComber added"Amend February 25, 2020 City Council Meeting Date
or Time"to New Business as Item J.
Councilmember Dougherty, seconded by Coi.mcilmember Johnson, moved to
approve the Agenda as amended. Carried 5-0.
II. Council/Staff Reports:
A. Mayor McComber: She reported she attended the visitation for Randy
Kopesky of Lakeland Shores, the regional meeting in Minnetonka, a
conference call with the Center for Energy and Environment, the bonding
tour with the House Capital Investment Committee, and the NLC
Conference in San Antonio. She also reported she received an invitation to
the White House for women mayors, she would be attending the League
of Minnesota Cities Board of Directors meeting, there was a luncheon at
the Oak Park Heights correctional facility and a reception at the
Humphrey Institute for innovation awards. She said the Stillwater
correctional facility holiday open house was coming up. She said she
would be attending the corrections advisory committee meeting in two
weeks, the Regional Council of Mayors meeting the following week, and a
meeting with Warden Titus about the strategic plan at the correctional
facilities.
B. Councilmember Dougherty: No report.
C. Councilmember Johnson: She reported that the Parks and Trails
Commission was conducting interviews for the vacancy, she attending a
meeting about the Brown's Creek Watershed District rule revisions, and
met with a local boy scouts troop to talk about local government.
D. Councilmember Lilje ren: He reported he attended the Joint Airport
Zoning Board, and there would be a public hearing on the draft airport
zoning ordinance on January 23 at Oakland Junior High at 5:00 p.m. He
also reported the Planning Commission meeting for December was
cancelled.
E. Councilmember Runk: He reported he attended the Brown's Creek
Watershed District rules discussion forum, and he would be attending the
Page 12 of 72
City Council Meeting Minutes
December 10, 2019
Page 2 of 5
CVB meeting and the Middle St. Croix Watershed District meeting that
week.
F. Staff. City Clerk Pinski reported that Gerald and Diane Koenig of 14893
57th Street North were chosen as the recycling award winners.
III. Visitors/Public Comment:
A. Presentation of Plaque to Stillwater Bike Team: Councilmember Runk
presented a 2019 championship plaque to the Stillwater Bike Team.
IV. Consent Agenda:
A. Approve Bills &Investments
B. Approve City Council Minutes—November 12, 2019
C. Adopt Resolution for 2020 Liquor, Tobacco, and Amusement License
Renewals
D. Approve 2020 Tax Cab Licenses for F.D.S. Enterprises dba A. Taxi
E. Approve Resolution for Certification of Delinquent Taxes
F. Approve Resolution Designating 2020 Checking and Bank Depositories
G. Approve 2020 Area Charge for Connection to Water, Sewer and Storm
Sewer
H. Approve Letter of Understanding for the Animal Humane Society—2020
1. Approve Home Occupation Permit Renewals for 2020
J. Approve 2020 Engineer Rates
Councilmember Runk, seconded by Councilmember Liljegren, moved to approve
the Consent Agenda. Roll call vote taken. Carried 5-0.
V. Public Hearings:
A. Truth in Taxation Hearing—2020 Budget Presentation: Finance Director
Caruso provided a presentation on the 2020 expenditure budget, revenue
budget, tax levy, and tax impacts. She reported a 2020 budget of
$5,803,520 and a tax levy of$5,263,194. Mayor McComber opened the
public hearing. No comments.
Councilmember Runk, seconded by Councilmember Liljegren, moved to
close the Public Hearing. Carried 5-0.
VI. Old Business:
A. 2020 Street Improvements—Approve Plans and Specifications and
Authorize Biddin : City Engineer Mann reported that staff was proposing
a mill and overlay on areas 5, 6, and 8, and a reclaim on Oakgreen Avenue
versus a full reconstruct.
Page 13 of 72
City Council Meeting Minutes
December 10, 2019
Page 3 of 5
Councilmember Runk, seconded by Councilmember Johnson, moved to
approve the plans and specifications and authorize advertisement for bids.
Carried 5-0.
B. Consider Ordinance 1206—Penalties for Unlawful Sale of Alcohol:
Councilmember Liljegren, seconded by Councilmember Johnson, moved
to approve the Ordinance. Carried 5-0.
VII. New Business:
A. Resolution Approving the 2020 Budget: Councilmember Johnson,
seconded by Councilmember Dougherty moved to approve the Resolution.
Roll call vote taken. Carried 5-0.
B. Resolution Approving the 2020 Tax Lew: Councilmember Runk,
seconded by Councilmember Liljegren,moved to approve the Resolution.
Roll call vote taken. Carried 5-0.
C. 2020 Water and Sewer Rate Study and Review of Storm Water Rates:
Finance Director Caruso reported that staff recommended a water rate
increase of$0.15 per 1,000 gallons. She said the state water connection
fee was being increased as well. She staff was recommending no change
in sewer rates and an increase in storm water fees of$0.50 per tier level
due to the studies for state-mandated MS4.
Councilmember Runk, seconded by Councilmember Dougherty, moved to
approve Resolution A-2 for the water rate increase. Roll call vote taken.
Carried 5-0.
Councilmember Dougherty, seconded by Councilmember Runk, moved to
approve the Resolution for storm water rates. Roll call vote taken. Carried
5-0.
D. Adopt Amended CC 102 Master Fee Schedule: City Clerk Pinski reviewed
the changes in the fees for 2020. Councilmember Liljegren, seconded by
Councilmember Runk,moved to approve the amended fee schedule. Roll
call vote taken. Carried 5-0.
E. Consider Legislative Services Agreement—Lockridge Grindal Nauen
PLLP: City Administrator Johnson reported that staff was recommending
an extension of the agreement through 2020.
Councilmember Johnson, seconded by Councilmember Runk, moved to
approve the agreement. Carried 5-0.
Page 14 of 72
City Council Meeting Minutes
December 10, 2019
Page 4 of 5
F. Appropriation of City Resources for Medical Responses: City
Administrator Johnson reported that the goal of a proposed policy was to
bring clarity on what the City was asking the contractor to respond to.
Councilmember Runk reported that the discussion was initiated by him
because there was talk about fire department burnout and full-time status.
He said he had noticed that the fire department was not actually needed at
many of the calls that they responded to. Mayor McComber suggested
tabling this item and have a worksession at the end of January.
Councilmember Dougherty, seconded by Councilmember Johnson, moved
to table to the second meeting in January. Carried 5-0.
G. 5627 Perkins Ave—Site Conditions/Actions: City Attorney Sandstrom
informed the City Council that if they wanted to proceed with court action,
the Council would need to take action authorizing that. Mayor McComber
said it appeared from the Building Official's memo that the homeowner
had been taking steps to comply. Sandstrom said that the City had given a
lot of leeway and this was a matter of public safety.
Councilmember Runk, seconded by Councilmember Dougherty,moved to
authorize City staff and the City Attorney to proceed with a court action
against the property owners to enforce the terms of Resolution 19-01-06.
Carried 5-0.
H. 2020 Council Appointments: Mayor McComber reported that the CVB
liaison and alternate from 2019 were flipping positions, and all other
appointments were remaining the same.
Councilmember Liljegren, seconded by Councilmember Johnson,moved
to approve the council appointments for 2020. Carried 5-0.
I
I. Consider a Joint City Council Meeting: Mayor McComber suggested it
would be nice to get together with the City of Bayport City Council to
discuss regional issues such as a possible Andersen Corporation expansion
and the King Plant closure.
Councilmember Liljegren, seconded by Councilmember Johnson, moved
to direct staff to send a letter to Bayport to coordinate a date for a
worksession. Carried 5-0.
J. Amend February 25 2020 City Council Meeting Date or Time:
Councilmember Runk, seconded by Councilmember Johnson,moved to
change the February 25, 2020 City Council meeting from 6:00 p.m. to
5:00 p.m. Carried 5-0.
Page 15 of 72
City Council Meeting Minutes
December 10, 2019
Page 5 of 5
VIII. Other Council Items or Announcements: None
IX. Closed Session
City Attorney Sandstrom reported that the City Council would go into a closed
session pursuant to Minnesota Statutes 13d.05 for the following items of
discussion:
A. Labor Discussions
B. Discussion on Land Acquisition for Backage Road Project: described as
the far end of the parking lot of the retail development containing Kohl's,
Michaels, T.J. Maxx, and Pier 1.
C. Discussion on Offer to Purchase City Owned Real Property on Stalzecoach
Trail: 5416 Stagecoach Trail North listed for sale with TELUS properties
in which an offer was received.
Councilmember Liljegren, seconded by Councilmember Johnson,moved to go
into closed session at 7:01 p.m. Carried 5-0.
Mayor McComber recalled the open meeting at 7:39 p.m. City Attorney
Sandstrom reported that on item A of the closed session, the City Council
provided input and direction; on item B of the closed session, the City Council
received feedback from staff and provided input; and on item C of the closed
session, the City Council received an update from staff and provided input. No
formal motions were made in closed session.
X. Adiourn: Councilmember Runk, seconded by Councilmember Liljegren, moved
to adjourn at 7:40 p.m. Carried 5-0.
Respectfully submitted, Approved as to Content and Form,
Jennifer Pinski Mary McComber
City Clerk Mayor
Page 16 of 72
Oak Park Heights
Request for Council Action
Meeting Date January 14, 2020
Agenda Item Approve Resolution Appointing Professional Consultants for 2020
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor,Ad ministration/Jennifer Pinski
Requester's Signatutat"
Action Requested Approve
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 17 of 72
CITY OF OAK PARK HEIGHTS
RESOLUTION 20-01-01
A RESOLUTION APPOINTING PROFESSIONAL CONSULTANTS
FOR THE CITY OF OAK PARK HEIGHTS IN 2020
BE IT RESOLVED,that the City Council for the City of Oak Park Heights
hereby appoints the following consultants for 2020:
City Engineer: Stantec, Inc.
City Auditor: Redpath and Company
City Planner: The Planning Company, LLC
City Attorney: Eckberg, Lammers, P.C.
Passed by the City Council of Oak Park Heights this 14th day of January, 2020.
Mary McComber, Mayor
ATTEST:
Eric A. Johnson, City Administrator
Page 18 of 72
w
Oak Park Heights
Request for Council Action
Meeting Date January 14, 2020
Agenda Item Approve Resolution Designating Stillwater Gazette as Official Newspaper for
Publications in 2020
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor A 'nistration/Jennifer Pinski
Requester's Signature
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 19 of 72
CITY OF OAK PARK HEIGHTS
RESOLUTION 20-01-02
A RESOLUTION DESIGNATING THE
STILLWATER GAZETTE AS THE CITY
OF OAK PARK HEIGHTS OFFICIAL NEWSPAPER
WHEREAS,the City of Oak Park Heights must designate an official newspaper
for publications; and
WHEREAS,the Stillwater Gazette meets legal publication requirements under
state statute and offers a high number of paid circulation newspapers distributed within
the City.
NOW THEREFORE,BE IT RESOLVED,that the City Council for the City of
Oak Park Heights designates the Stillwater Gazette as the official newspaper for
publications in 2020.
Passed by the City Council of Oak Park Heights this 14th day of January, 2020.
ATTEST: Mary McComber, Mayor
Eric Johnson, City Administrator
Page 20 of 72
w
Oak Park Heights
Request for Council Action
Meeting Date January 14, 2020
Agenda Item Approve Resolution Authorizing the St Paul Pioneer Press as the Alternate
Newspaper for Publications in 2020
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor inistration/Jennifer Pinski
Requester's Signature
Action Requested Approve
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 21 of 72
CITY OF OAK PARK HEIGHTS
RESOLUTION 20-01-03
A RESOLUTION AUTHORIZING ALTERNATE NEWSPAPER
FOR PUBLICATION IN 2020
WHEREAS,the City of Oak Park Heights designated the Stillwater Gazette as
the official newspaper for publications in 2020 in Resolution 20-01-02; and
WHEREAS,the Stillwater Gazette is published and circulated one time per
week; and
WHEREAS, the City Council recognizes that there may be instances in which
the Stillwater Gazette, as a one-time per week publication, is unable to meet the time
limitations imposed upon any required publication of the City so that an alternative
publication may be required; and
WHEREAS, the Pioneer Press is a newspaper circulated on a daily basis in the
City and meets the publication requirements set forth by state law;
NOW THEREFORE,BE IT RESOLVED,that the City Council for the City of
Oak Park Heights authorizes the Pioneer Press as an alternative publication in any
instances in which publication on other than a weekly basis is required to comply with
the requirements of the City.
Passed by the City Council of Oak Park Heights this 14th day of January,2020.
Mary McComber, Mayor
ATTEST:
m..—..__._ ___.................................___..............
Eric Johnson, City Administrator
Page 22 of 72
Oak Park Heights
Request for Council Action
Meeting Date January 14, 2020
Agenda Item Approve 2020 Tobacco License Renewal for Keep it Growing LLC
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor dministration/Jennifer Pinski
Requester's Signature `
Action Requested Approve 2020 Renewal
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
Keep it Growing LLC has decided they would like to renew their tobacco license for 2020. An
application was received and the fee was paid. I recommend approval for 2020.
Page 23 of 72
THIS PAGE INTENTIONALLY LEFT BLANK
Page 24 of 72
P, I
Oak Park Heiphtc
Request for Council Action
Meeting Date January 10. 2020
Time Required: 1 Minute
Agenda Item Title: Appoint Mr. George Hoefaer to CLty Park Conmssion
Agenda Placement Consent A
Originating Department/Reque or /&J�hjgo -Administrator
Requester's Signature
Action Requested: A oint /Georffe Hoeypner to the City Parks Commission sub'ect
to the convbletion of a standard background investigation b-v the City
Police De rtment.
Background/Justification(Pase indicate if any previous action has been taken or if other public
bodies have advised):
With the resignation of Aaron Bye from the Parks Commission this past Fall, the City Parks
Commission interviewed two persons to fill the Park Commission vacancy: Mr. George Hoeppner
and Mr.Don Hovland.Both persons were well received and the Park Commission does appreciate
their interest. Ultimately,the Commission does recommend appointment to Mr. George Hoeppner
for a three-year term Jan 2020 through Jan 2023.
Recommendation: Appoint Mr. George Hoeppner to the City Parks Commission subject to
the completion of a standard background investigation by the City Police Department.
NOTE.Both George's and Don's application are enclosed(redacted)
Page 25 of 72
RECEIVED
`A
COY of Oak Park Hgigfrts
CITY OF OAK PARK HEIGHTS
COMMISSIONER APPLICATION
Id - /9 l
NAME DATE
To provide the City Council with an understanding of you, your background and
your interests, please answer the following questions. (You may attach an extra
sheet if necessary.) r b•��0�"
II-
ADDRESS
PHONE E-MAIL
HOW LONG HAVE YOU LIVED IN OAK PARK HEIGHTS? 7510_145;
OCCUPATION:_ /r:41g6W lz�OA-ew
EMPLOYER: 0--3'/ PHONE
PRIOR EXPERIENCE ON CITY CDO`^MMISSIONS, CITY BOARDS, ETC.
Page 26 of 72
'i
P
al
R
PLEASE PROVIDE A SUMMARY OF WHY YOU WOULD LIKE TO BE
APPOINTED TO THE OAK PARK HEIGHTS PARKS &TRAILS
COMMISSION.
7bL9s?n/ 'Mlfr1 �. _ /� 77d
r
G 7QC All VII-VS 7?�•2y
IS THERE ANY OTHER INFORMATION YOU WOULD LIKE US TO
CONSIDER REGARDING THIS APPOINTMENT?
A, pI-71f72 /2t��!�Fo�:S- of
,
�_S��✓�pi2.S . �� :T�f� .4�e� aj �'.yr�rQ Gni/��s
//
Y.
Please return to:
Eric Johnson, City Administrator
City of Oak Park Heights
PO Box 2007
Stillwater, MN 55082
Date Received:
(For office use only)
Page 27 of 72
gAf
CITY OF OAK PARK HEIGHTS
COMMISSIONER APPLICATION
IQ2PV44-i"r 1110 P44 1VA04P 11-'6 -.'19
NAME DATE
To provide the City Council with an understanding of you, your background and
your interests, please answer the following questions. (You may attach an extra
sheet if necessary.)
ADDRESS
E- AIL
HOW LONG HAVE YOU LIVED IN OAK PARK HEIGHTS? .2 -f
OCCUPATION:Js evg�� �.S�uooc_ �. &J c
EMPLOYER:-!-. L7 8 34 PHONE:
PRIOR EXPERIENCE ON CITY COMMISSIONS, CITY BOARDS, ETC.
'eat gr.'O"- 2� was /` �, 1�c�^ Z/ C'�Vg dm"_ 'V<qO4�'—
Page 28 of 72
PLEASE PROVIDE A SUMMARY OF WHY YOU WOULD LIKE TO BE
APPOINTED TO THE OAK PARK HEIGHTS PARKS & TRAILS
COMMISSION.
C2
IS THERE ANY OTHER INFORMATION YOU WOULD LIKE US TO
CONSIDER REGARDING THIS APPOINTMENT?
10 19V AM-1
.J,de- 02c_T. -b- 1!90,0*j
Please return to:
Eric Johnson, City Administrator
City of Oak Park Heights
PO Box 2007
Stillwater, MN 55082
Date Received: 1 ) 1p
(For office use only)
Page 29 of 72
THIS PAGE INTENTIONALLY LEFT BLANK
Page 30 of 72
r._
Oak Park Heights
Request for Council Action
Meeting Date January 14 2020
Time Required: 1 Minutes
Agenda Item Title: Purchase Finance/Laser Fiche Server
Agenda Placement Consent
Originating Department/Requestor Betty Caruso, Finance Director
Requester's Signature
Action Requested Approve purchase of server as recommended by Consultant TR Computer Sales
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
In 2013 The City purchased a finance server for, our finance software. This was scheduled
for replacement in 2018. This server was running without incident and after a review of the
city's system it is recommended to combine the finance server with the laser fiche server
which is scheduled for replacement in 2020. Both of the servers were underused and
combining them would save money with the reduction to two physical servers, instead of
three.
The 2013 server's maintenance is scheduled to cease on January 14, 2020. This means that
no security updates nor repairs to hardware will continue after this date. In order to try and
secure the system and not pay additional fees for maintenance, a new replacement server
was ordered December 26, 2019 through TR Computers.
The quote by TR Computers for the hardware/software is $15,225.00
The estimated labor cost is $6,270.00, for a total estimated cost of$21,495.00.
Because I had planned for 2 servers to be replaced, there is $45,000 available in the
Budgeted Projects Fund to pay this cost. The new server should be here the week of Jan 13,
2020.
Recommendation: To purchase a server and installation from TR Computer Sales to
replace the finance and laser fiche servers from 2013 and 2015.
Page 31 of 72
,f
f
fin irw.i-.ar 1 kwlns.r.ltir•FaWw+nw t,
14*"i4wr SkA WICAI la t.te r•�;'C.tr wR Liiti �.w.Wlxi:lrrs
City of Oak Park Heights
14168 Oak Park Blvd. Customer EnaaaeW-QM
Oak Park Heights MN 55082-2007 2ft 12/6/2018
----- — ---- __. -- Quote No _ _ _
26221
Dear Betty �-
Thank you for giving TR Computer Sales, LLC the opportunity to help
following is a description and estimated fees for our proposed Computer service engagement. Thes.The
engagement letter sets forth the engagement's objectives,documents the procedures for conducting this
engagement, identifies your responsibilities, and provides our estimated fees The final paragraph indicates
what you need to do if you want us to proceed with this engagement.
ENGAGEMENT OBJECTIVE
The engagement's objective is to implement a new Dell PowerEdge Rack Server to replace both your Clarity
and Laserfiche servers. To achieve this objective we propose to complete the tasks outlined in the SCOPE
OF SERVICES section. Refer to the ESTIMATED PROFESSIONAL FEES AND SYSTEM
SPECIFICATIONS section for details on hardware,software and pricing
SCOPE OF SERVICES
*Install a new Dell PowerEdge Server
*Configure Windows 2019 Server(Clarity/Laserfiche)
*Install SQL 2017
*Transfer existing data and applications
*Reconfigure backup device
OPTIONAL SERVICES
YOUR RESPONSIBILITES
The engagement's nature will demand significant involvement b
our personnel. The ultimate success of
the engagement depends primarily on your personnel and the effort contributed toward the new system's
implementation. To achieve a smooth and successful implementation, your company will be responsible for
performing the following
*Order the necessary software and hardware from TR Computer Sales,LLC or another desired vendor.
*Attend training and make key personnel available to learn the new system
*Verify support agreements to allow TRC.S to schedule software migration for Permitworks, LaserFiche,
and Clarity
ESTIMATED PROFESSIONAL,FEES AND SYSTEM SPECIFICATIONS
_ Descrinti ri
Page 32 of 72
Hardware/Software
Dell PowerEdge 8640-Dual Xeon Processors- 1
128GB RAM-Qty-4 960 GB SSDs-Additional $10'832'00 $10,832.00
Broadcom Network Card-DVD ROM-Dual Power
Supply-5 Year ProSupport NBD Warranty
Windows 2019 Server(core license pack)
Windows 2019 Server Client Access Licenses `�„'� , 10 $123.00 $984.00
SQL Server 617-- E $4200 $420.00
SQL Serve2017 CALS..:) �zf `!j'lF'''�'�. ` `'' '�' 1 $899.00 $899.00
��� f,"• �_�. 4.0
$20900
$2,090.00
TAL TINCLUDINQ OPTinmAiP
$15,225.00
Estimated Labor:
Network File Server Installation(HyperV host,Server 15
2019 finance, Server 2019 Laserfiche) $165 OD $2,475.00
Applications transfer to the File Server(Permitworks, 10
Laserfiche, Clarity)"*Estimate*** $165.00 $1,650.00
Reconfigure Backup Device(Finance and Laserfiche 2
server) $165.00 $330.00
Reconfigure workstations-(Laserfiche/Clarity) g
Network Copier-Laserfiche scan adjustments. $165 00 $825.00
Install SQL(Clarity/Laserfiche)-2 hours each 2 $165.00 $330.00
server 4 $165.00 $60000
LABOR TOTAL NOT INCLUDING OPTIONAL PI CHAS 5 AND TAX
$6,270.00
ENGAGEMENT TOTAL NOT INCLUDING OPTIHASES aN
TAX $21,495.00
The prices quoted above are at today's market value. Pnces and availability will be verified at time of purchas
MN State tax laws require us to charge you tax an all purchases as well as service to install any new hardware or
software.This tax will be assessed on all purchases and only the appropriate services provided
Aa Added end Inrlr,.ra �n the involCE+
�'ir�, les Bre f152rt1 the dAte olf alrl¢
Our estimate is based on our prior experience multiplied by our standard hourly charges for these services,
as summarized on the System Specification section. Any unusual disruption in the implementation process
may result in higher fees. On-going support will be provided on an"as needed”basis, at your request
Consider purchasing telephone technical support contracts with the software vendors that offer them,if you
require immediate response or guaranteed call back times. The terms for any additional hardware or
software not specifically listed in this engagement are due upon receipt of invoice.
Pre-payment is required for order;exceeding$1000.
We invoice our labor monthly, separate from computer hardware and software, and expect payment within
thirty(30)days. We expressly reserve the right to assess a finance charge at the rate of 1.5%per month on
any balance on your account that is older than thirty(30)days
You agree that in the event it becomes necessary for this account to be referred to an attorney for collection
(whether or not suit is commenced),you will be responsible for payment of all reasonable costs of such
collections, including reasonable attorneys'fees
Each monthly invoice will include a detailed description of the services provided. Our fees are based on the
hourly rates of the various staff level and are adjusted annually for general economic factors. We schedule
staff to serve your company based on the level of tasks to assure that you receive cost-effective service.
TRCS HOURLY RATES
Our hourly rates are$145 for level 1 and$165 for level 2 labor performed Monday through Friday from 8
a.m.to 5 P.M. Labor performed after 5 p,m, or on the weekends will be billed at$225 per hour.
WARRANTIES AND LIMITATIONS
Page 33 of 72
It is your sole responsibility to comply with software copyright laws. Ourliability for damages with respect to
the services provided shall in no event exceed the charges prevrously paid to us for these services. All items
returned for exchange or refund must be accompanied by the box and manuals in original condition. Most
software can not be returned or exchanged
installed as part of this Warranties for the computer software and hardware products
engagement are provided by the manufacturer of those products We offer no
warranties, expressed or implied, regarding the functionality or capabilities of the software or hardware
Products installed as part of this engagement, except for a one year limited warranty on TR Computer
Systems. Our warranty on the TR System covers hardware components and the operating system. Data
and software restoration is not covered under this warranty.
CLOSING
We would like to meet with you to discuss this proposal before you make your final decision. We sincerely
appreciate the opportunity to serve you. If the foregoing is in accordance with your understanding, please
sign this letter and return the signed letter to us.You will receive an invoice for the hardware prior to the
delivery Payment of hardware is due upon delivery. Upon receipt of the authorization,we will contact you to
arrange delivery and installation schedules. We look forward to working with you on this project.
ACKNOWLEDGEMENT
I (we)hereby agree to the terms of this engagement by completing the sections below and by signing this
letter and returning it to TR Computer Sales, LLC I have retained a copy for my records_
Legal Name of Entity.
Officer Signature; -t ''.
r Dated: _ _
_�.
Title: fu y �� --
Sincerely,
Gerard Gonzalez e
TR Computer Sales Consultant
Page 34 of 72
�P-11
.,.
Oak Park Heights
Request for Council Action
Meeting Date January 14th,2020
Time Required: 5 Minutes
Agenda Item Title: Appropriation of City Resources for Medical Responses
Agenda Placement Old Business Agenda
Originating Department/Requestor: Council Member Mike Runk
Requester's Signature
Action Requested Adopt Policy:Appropriation of City Resources for Medical Responses
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
I would like the City Council to please consider a final action on the matter. Enclosed is the
latest version supplied.
Page 35 of 72
1 e-
f�
r.,
T'
F�
CITY OF OAK PARK HEIGHTS
A Policy Relating to the Appropriation of City Resources for Medical Responses
The City of Oak Park Heights has developed the following parameters for medical responses
within the City. This policy has been adopted by the Oak Park Heights City Council on Oct 221
2019. As the City has grown in size and dynamics of population,these factors have placed a much
higher demand for services than was historically seen. These factors dictate and require a formal
policy be developed to help reduce duplicated and unneeded services and the costs associated with
those. Avoiding duplication of services and response of personnel and equipment which are not
needed is an effective tool to meet such goals.
The policy is further intended to prevent over burdening the cities limited financial,personnel,and
equipment resources while still maintaining high level of services and reducing duplicated
services. History and experience have provided a solid foundation for this policy. Review of other
jurisdictions in the county which have both independent and contracted services demonstrates that
these operations can be successful over an historical period of time.
Lastly,the Bayport Fire Department(BFD)has been a catch-all responder to all Rescue-EMS Calls
which can be unnecessary under certain circumstances. Further, BFD call volumes have risen
dramatically over the past several years but which can be reasonably reduced. The implementation
of this Policy should reduce that call volume saving City funds as well as relieving some service
demand upon the BFD and their volunteer staff.
Policy: This Policy will guide the response of City services including police, contracted or joint
powers district fire rescue services, and private EMS ambulance services within the City of Oak
Park Heights. It is the policy of the City to respond with adequate resources needed to provide
effective services without burdening or over taxing individual services and the City resources in
general. The structuring of this policy is designed to limit duplicated services while still providing
the high level of service expected by the citizens of Oak Park Heights and therefore the following
is implemented as it relates to Emergency Medical Services:
I. Services: The City has multiple services to draw upon when providing an effective
medical response.
A. Dispatching/911: The first line of contact for most citizens in need will be a
911 dispatcher. Washington County Public Safety Answering Point and EMS
Dispatchers are trained to ascertain information needed to place dispatch
protocol guidelines into motion. The information can establish what initial
responding services are required and aid in further determination for additional
services. I.E.medical calls that would not normally require fire rescue,but due
to location or other scene and incident factors rescue personnel and equipment
would be prudent. Council approved response criteria for fire rescue will be
Page 36 of 72
established using adopted fire rescue dispatching guidelines - that outlines
examples of when the BFD(Bayport Fire Department)would be dispatched.
B. Police: Oak Park Heights Police are trained first responder medical personnel
and receive periodic refresher training in these areas including CPR/AED's
with advanced CPR equipment and Oxygen. Officers train with local advanced
life support medical providers at Lakeview Hospital or other Red Cross
certified trainers to stay familiarized in providing services to assist the
paramedics at a scene.Police officers are on duty 24/7 and thus are most times
first to arrive on scene enabling them to start basic medical services before or
in conjunction with EMS. Police vehicles are equipped with AED's,advanced
CPR equipment, oxygen,and first aid supplies.
C. Paramedics / EMS Ambulance Services: Lakeview Hospital / Health
Partners EMS Paramedics provide a highly trained and equipped medical
trauma service. They provide ALS -Advance Life Support services. They are
able to draw on additional services if needed such as helicopter transport and
level 1 trauma facilities. They provide 24 / 7 on duty staffing at Lakeview
Hospital approximately %2 mile from the City allowing paramedics to be on
scene rapidly.
D. Fire Rescue: Fire Rescue Services are provided by the Bayport Fire
Department (BFD) and which has first responder medical trained personnel.
They receive periodic refresher training. They are able to provide additional
staff, emergency extrication tools,rescue abilities,basic medical, CPR/AED,
and assistance to EMS. They are a volunteer department and require page out
of volunteer services who are not stationed or ready to respond. Response can
be delayed by the nature of a given volunteer on call service.
NOTE. BFD arrival times for medical services is typically after EMS and the need for
additional assistance has passed. These factors limit the services they are able to provided at
basic medical calls. By nature of volunteer on call services, excessive responses are taxing on
personnel and create additional duplicated services and costs to the City.
II. Response Protocol: Initial requests for medical or other emergency assistance are
generally received by phone or radio at the WC Public Safety Answering Point—PSAP.
The PSAP evaluates requests using established criteria and council approved protocol
to determine the level of response. Unless otherwise specifically determined all
medical requests in the City of Oak Park Heights will require dispatching of Police
and/or Lakeview EMS. BFD is not to be dispatched for only emergency medical
assistance.
A. Fire Rescue Immediate Dispatch Criteria: Fire Rescue (BFD) will be
requested to respond to medicals requiring additional personnel or rescue
efforts and equipment. These incidents include but may not be limited to such
calls as; cardiac arrest, accidents of various types with injury or possible
entrapment, head / neck / spine injuries, amputations or obvious fractures
involving accident scenes and physical rescue calls.
Page 37 of 72
B.On Scene / En-route Requests or Cancellations of Fire Rescue: Police
Officers and Paramedics on scene or en-route may also request fire rescue
assistance (BFD). Factors for further assistance may include; past history of
the subject or location, further evaluation of the scene, further information
gathered about the scene from other calls or officers on scene, and other
articulated circumstances. Given the circumstances and scene evaluation
police officers and paramedics may slow or cancel fire rescue response(BFD)
if obvious circumstances indicate cancellation and at their discretion. Factors
determining cancelation may include; misinformation on the type of call that
would not otherwise have required fire rescue or an obviously dead subject
which is now a police investigation.
C. Declination of Service Response: Police and Fire Rescue(BFD)may advise
dispatch that they will not be responding unless further requested by EMS or
Police subject to the enclosed response protocols. Examples may include:
routine transports of medical patients from senior facilities, and response to
facilities that have their own medical staff such as a MN Correctional Facility,
or being otherwise unavailable with other priority call.
D. Ongoing Suspension of Fire Rescue Response to Specific Locations: In
the event of a request by Fire Rescue to suspend medical response to a specific
location or individual due to articulated reasons, the Fire Chief will make the
request to the Police Chief and upon mutual agreement the suspension may be
forwarded to WC Dispatch for temporary designation. This is only for extreme
articulated circumstances and for limited periods of time and it will be the
responsibility of the Fire Chief to reaffirm the designation on a regular basis
with the Police Chief to show the subject or location suspension designation is
still warranted.
The following Table 1 summarizes the anticipated circumstances outlined above as to
when the BFD would/would NOT be directly dispatched for Immediate Response.This
Table is further supplemented in Addendum A to this Policy that gives further examples
of the dispatch protocol based on circumstances.
Tabk t
Calls bmWily NOTreouirino Hre Rescue[BFD)Remonse
Level 1-ALS(Advanced Life Support)NOTE:BFD will Respond if Calved out Due to Circumstances-See Addendum A
Level2-ALS
Level3-ALS
Leve11-BLS(Basic life Support)NOTE BFD will Respond if Caged out Due to CLrarmstances-See Addendum A
Level2-BLS
L"3—BLS — —
L¢t Assists-Non injury/No Fag orSurrounding Hozz.Conditions
Calls tvdicollvreouldnogreReswefBFD1 e
All Fire related Calls(Exomples.house,business,brush,chimney,electrical,rescue,etc) i
A#Level lALS/BLS when Dispatched due to nature of Incident(Examples:Car accidents or extractions)-See AddendumA
Fire related Mutual aid
WaterEmergencles
Cogs Involving:HdzMat,Gas leaks and Odors
Page 38 of 72
III. Regular Review of Data: The City's Policy attempts to save public funds yet continue
with high quality service delivery.This goal should be monitored with some regularity
to see if a reduction in calls to the BFD has actually occurred and/or if such policies
have created any unforeseen service gaps. 7h*2
It is desirable that the City's RESCUE& AMOak Park He! hts
EMS call volume will be reduced from its �� EM >� � TOTAL
current volume of 600 calls for 2018. See 1998 29 62 14 1 206
Table 2. It is these calls that can be 2 33 1� 29 3 i z
handled by OPH Police and/or Lakeview 2001 31 139 25 s 200
2002 30 174 57 211 2812
EMS leaving the BFD free for other 2003 30 1641 74 18 266
2004 39 206 52 22r 313
responses that more appropriately require 2005 33 251 42 40 M
their services and capacity. 2006 30 302 30 59 421
2007 34 270 32 40 376
2008 34 292 30 34 390
The City acknowledges that the 2009 291 293 28 34 364
2010 32 260 33 45 370
implementation of any new policy can 20n 47 306 101 26 389
2012 35 451 50 22 555
require some acclamation by all parties. 2013 30 546 81 59 716
As the annual data becomes available it 4 40 5N 92 51 759
20151 30 596 96 46 785
should be reviewed for impacts. 2MG1 251 632 69 44 763
20171 331 676 76 39 524
2018 341 owl 41 743
IV. Implementation of Policy: Upon the adoption of the Policy by the Council,the Chief of
Police is authorized to engage with the BFD, Lakeview Hospital and Washington
County Emergency Dispatch Staff and/or Sheriff to enable the contents of this Policy.The
Chief of Police shall have discretion to incorporate reasonable parameters to
effectuate the underlying goals of the Policy that may additionally enable service
delivery and/or cost savings.
V. Six(6)Month Trial Period:This Policy shall remain in effect until such time as the City
Council determines otherwise.However following the adoption and full implementation of
the parameters of the Policy and a six(6)month trial period,the City-through its Chief of
Police shall perform a review audit and shall comment on the impacts,both pro/con of the
Policy-including but not limited to: impacts on City resources, demands on all EMS staff
and comments on delivery of services.
Page 39 of 72
Addendum A to
CITY OF OAK PARK 14RIGHTC
A Policy Relating to the Appropriation of City Resources for Medical Responses
Page 40 of 72
9
Immediate BFD
Response?
Oak Park FlRE Code Problem Incident Sub-type Incident Type priority Oak Park BaYp�l Normal
Heights He is West Lakeland
NO YABOOM-1 yAbdominaI Pain/Problem-1 l n W l-ALS level 1-M NO
ANO YABDOW2 i yAbdominal`Paln/ProbeLn 2 L6W 2AIS Level2-ALS NO NO
em-3 Level YABDOPAll leve138L5 N0�
w�..
20 YALIPRGY yAllergieReection - Levels-ALS Levell-AIS NO rLs
NO YALMRED-1 vMedlcal Alarm-1_ Level i-n15 Level i ALS NO F.S
p s YAIRMED-2 yMedlWAlamt-2 Level 2-AIS I Level -ALS N0-_ NO
n,:NOf YASLT-1 AMault In u I-1 Levet 1-ALS level i Aly NO YES
NO YASLT-2 VAssault l u 2 Level 2-ALS Level 2-ALS NO NO
NO YASLT3 yAssaultln Lw+el, -Z;;9-1_3KS NO NO
-_.
NO - YWkCKPN-1 vBa&Pal Non-Trauma-1 Level i-ALS Level 1-AIS NO es
NO YBACKPN-2 ~Paln Non-Trauma-2 Level;-ALS le-12-AIS NO NO
NO YBACKPN-3 yBadc Paln(Non-Trauma-3 luwe 3-nls level3-BLS NO NO
ANO YBn&1 yAnimal Site I u -1 Level I-ALS Level 1..,w
s NO YWTE-2 final Bite U! -2 Level 2-ALS Level 2-ALS NO _- -- NO
_ yANmal Bite In�a�3Lc J,.At,!, leve13-Bl5 NO NO
NO r� YBLEED-1 ,�ytl yBlm��dfng-1 Level E-AL3 Le l lrAlS NOS
a NO YBLEED 3 Bleedl -3 tewrl 3 BLS Level 3-KS NO NO
NO YBURN-2 teveI x-AL5s, Level E-ALS NO NO
NO, YBURN 3 Bums-3 revel*,Ks
level3•BIS NO_ NO
YCARDWC-2 Ycardla0martProblems-2 Level2-,LLS level2-ALS NO NO
NO YCARLIIAC-3 yCardlee/Ileart Problems3 A t*: le-13-BLS NO NO
NO YCHESINI-2 yLhest In ury 2 L,aE: -,sty Level 2-ALS NO NO
,Lf__NOF_ YCHESPN-2 a Chest Pain Non-Cardia -2 �Level2-ALS NO NO
NO YCHOKE-3oki -3 -. Lar�:l:.t,:_g #BLS NO
. rte .:...a... .: - �„�,a,,.�•_r. .
NO C5C-1 ___rSex-Offense Injury Level IL-ALS Level 1 AIS NO NO
NO
YO f 3
YCROWN-2 DlabetloALlweT3 BL3 Ieve13B15 r�: s:..,N,rO-„tee- n„�.�.-N_O,
level2-AIS NO NO
NO YDROWN-3 Olvl DrowM 3 Level}BLS NO NO
NO YOVA-2 yDomesdc Violence In u 2 l
wNN.OOua. 6�23A8ISS � O
YDVA-3 tt ti
YEDP2 Emoto COP
Iw1 _N�
oP44 y
NO NO
NO YEDP-3 vEmotionaliv Disturb Person-9 EDP3-BLS level&BLS N0 NO
NO YEU3r2 yEledTocu_tl_on-2 Leve[Z-AIS Level 2-ALS_f NO NO
NO zT YELEG3 yEleclsocutlon-3� Level3•Ltt3 Level 3-111.5 NO NO
NOYMMUR-1 �re Heat/Cold-1 Level i-ALS level 1-ALS NO tF
_ NO. YE)lPOSUR-2 X!x!Mure Hei6/Cdd-2 teveI 2-ALSlevel2-ALS NO NO
_T0_ Y"POSUR-3 MSC osure Heat/Cold-3 level*ttLS Ieve13BL5 NO NO
NO YEYE-1 _ yEye Proble
m/IMury-i Leve[1-ALS level i-AIS NO Y�£
NO s YEYE-2Probiem/In u 2 Level Level 2-ALS NO NO
NO YEYE-3 yEye Problem/In#ury 3 Level Level 3 BIS —NO—
NO
NO YFALL-2 II-2 tevcl d-ALS level2 Aly NO NO
NO YFAl13 Fall-3M
Lew. levet3-BIS NO NO
MNO YHEADACH•1 adache-1 Levels-AL5 Leve11-ALS NO
ars NO YHEADACH-2 Headache-2 Levela•AiS �Level2-AIS -
NO YHEADACRa Headadte-3 La d,3 tpL4• Level3•BLS NO NO
NO YLAWMED-1 LIE Incident w/Medical-1 LevellAIS Np YES
NO� YLAWMED.2 ..�...--
YLE Ind_dent w/Medl®I-2_ L¢vel T-AIS level 2-ALS N_0 �NO
_ -
NO YLAWMED3 r� LE Inddent wl Medical-3�.- Leve33-BiS Level 3-BLS NO NO
NO VUFTAST -yLMASSISt-NoninjuryUftAsslst
_ Fire NO
NO
NO YOD-1 yAcddeMalOD/Pdsonin_g1�_ Lr•. lev
vetL-nys eli-ALS_ NOS �7 '
i*�T_
BP1RY�
ANO YOD-2 Arddental0 Paisoni -2 Lp"d a-a! Level 2-ALS JNO NO _
eANC� YPREC-2 Lldblrth/Obsetda-2 Levet 2-AS Level 2-ALS No NO
.10— yFnpydfflad�rrBreathlL Level a-ALS Level1 ALS ^NO
NO YRWED-1 WRQEMSb Publlc5afety-L7 level A-ALS L;W1 ALS
NO YROMED3 ROEMS PubllcSafe 13 Lrvel3.OLS letrel3BLS NO NO
NO YSEIZURE-3 �m ySelzure-3 tevvl3na5 __Ievel3BlS NO NO
yRNO YSICK-1 ySlckPerson-1 bevel1-ALS Level 1-MSy NO -
NO_ YSICK-3 YSIckPerson-3 Laval 3.111U leve136L5 NO NO
NO YSTROKE-2 yStroke-2 Level 2-AS level2-ALS NO NO L� BRlp
ANO YSIAOKE3 coke-3 Level}BLS Level3-BLS _NO NO
m .�
_
NOS YTRAUMA-2 yrraumadc In)/Head In u 2 Levei 2-ALS level Z-AIS R NO NOm
ND YTRAUMA-3 Yrraumadcl /Headeu 3 - tewatI-AIS -" "'."' Level3-BLS NO NO
NOSYUNCON-2 noonsdousPerson-2 Leve[ _ _ level2-ALS NO NO
,.
NO YUNCON3 yUnawWousParson-3 L-.W 340 ... leval3-BIS NO NO _
r NO YUNKMEDl: Unknown Medial S tuatfon.1 Level A-ALS level 1 AIS NO _
..NO..ry YUNKMED•2 _jUnknownIVedieglSituadwL.2A-w JaygF;'R-AL3 Ieve12-ALS- _ Np:�, NO
�..,.,. ..,- - ,�
NO YUM M D-3 yUnlmown Medial Situation-3 ikBL,S Level3-BLS NO NO
Page 41 of 72
Immediate BFD
Response?
Oak Park FIRE Code Problem Incident Subtype kr mwd Not Prior" Oak Park BYP-/aa)town Normal
Hetlhts West Lakeland
YDVI61 mesdcvlolena lnu•1 L_='�.'1-a;S Levels-_ALS .,F.. SFS
r- YACCINO-1 yMachlne/IndufMal Aoddent-1_ Fire Plus ILL w i 1-AIS:ALCIND Level l-ALS YES 'r25 BPIF
qf,+ YACCIND-2
x__M!Eh 1ntlustrla dent-2 _ Flre Plus tenet ZMS:ACCINID level2-ALS YES BP1F-�
VACCfyp-3 YMachlne/Induddel AWdent3 I pini 6L2"I3 t' I "rte°".i Level}BLS YES WES BM-
YAIR rAtnxatt Intldent/MJatldll` Fir,AJI Call-Medlcal:Alfa Fire� Ya YES u�BPALL.
YALRCO ry yFircAlarm CarhonMonoxide Pire•COAlarrn Fire 116� YES BPSF_
YAW - re Alarm sire-Piro Adarm Fire YES viS BPIF
YAU,'w91. yHre Alarm-Water Flow Fue-AiArm Water FloW Fire YES YES BP1F
s S YWh'_-IPSE ildln Coll FIreAiICaa-MedEra-6LDCLM Fire rl3 YES �BPALL^�
'.-. ,..... ..n.:n
'"'S YBGMBI=b Fire-Bamh Fire M YES BPIF
BP9
Y&Y+73YIRi btiaeat FirLaBam6 Yhrlrat FFireES YEYS —BPSF
YBRGCLfSE eddlie Coll FIr!All GYRMamof:aers'�ucY Firc res YES SPALL
YINJRN-1 1 Level I-ALS(" Level 1-ALS YES +T5 BPIR
.,t5 YCARDUkC-1 lw/Howt Problems-1 Level I•ALS LeveI 1Z YES 1Es BP1R m
-- YCHESINI-3 ate u 1 level I-ALS �Ievei bALS t to !r± l Bpm
TCttESPN-1yCheirt Pain(NOn 2E! -1 Level i--AL3 --ael l-� YES W1R
YCHOull_. jeomwi I"1-M levels-ALS '¢:.._. YES BPIR
s&s YORASdaflnddent/ActShooter amMCaB-1LdId
ae :CIRAL5 W17ALS YES YEc WALL _
YESYCOINHAL yC0/Inhaladon Flrelskw =4.A 7rA15.:CgNHAL _ Flre YES ' YE3 BPIF
YES YCPR moll Arrest ,0..f.-Level 1-ALS:CPR level lrALS YES YES 9 Bp1p._�
TES YDEATIid tossible Deaf Levet 1-At5CnpL level 1 AIS YES YES BPIR.
YES YDI48-1 abetlal level I-ALS Level 1-ALS YES YES BP1R
Yf: YDROWN-3 Inl -�- Level I-ALS In Ieve11ALS
YES VDumpsterFire HrN sllpr �. Fere Y„, �BPg.-
Y'ES YEDP-1 VEmotionally LIMA Person-1 EOP1.-ALS level l-ALS�T YES r15 BP1Rw`v
YFS YELCC-1 YOectrocudoo-i Icuef 1 ALS.n _.._. level yyS M YEs BPIR
YEIPCFQO y8ectilcal Hazard FIna-L•fect icst Hared .a-Am YES YES
YEIECHZD-1 vElectricidHazardwith Injury Fl re Plus Level 1,AL5:L1ECH2D FireYES YES BPIF
IES YEILPLOS yetploslon i FStC-E%plaalCn _RrB YES. YES BPIF
YES YEIPLOS-1 � oslonwif Irqury _ Flre Plus Level I-Au:EXPLOS _Rre_ YES YES jrej Bp]F-'
YES YFAL41 1 Level 1-AIS —level i-ALS .,� YES YLS HIM
YES YFBRUSH vorush Mrs F}re•Brudlr ._.. FIR ”."• YES _ Bp1F
YES VF041MNEY MmtreyRre Ate•Ch!h!mmV$:Ire Fire MBPIF
_,Yd
YES YFEIEC ecp"FFim,0ectricni Fire "-Flre YES
u IT n._
YES YRREDIVE yFire Dive Prre-blue Fire Yt5 An BPDNEh...2
YES YMadneFire Fare-Marine Fire _ YES Bp1F
YES YFOUTSIDE lore Fire YES BPIF
Ya5 YFOVEN nFlre WntalMdtOOven FEre•Cwmdnetl to£Yvan Rre YES BPIF
Y13 YFREPORT YFIre RePort Pre-Re _�Flre�®- c::.^ YES BP3F
YES YFRFSCUE _ LV e!_ ImIdent Finn-Rescua lnddpnY tom•- Fires ^TM 43 'YES �BPSF�
YES YFRFSCUE-1 yFIre Rescue laddent-1 Fire Plus La"I 1-ALS:f RESCuL LMl S-AIS_, YES YES Bp1F
YES YFRESCUCr2XFIf!Rescue Inddent-2 �• Fire Peru Level?-ALS:FRESCUE Level SIUS YE$ YES BPIF
YFS YFR6('uF.3 yFlre ReaNalnddentd _ Fera Ptvelt2vel&BL3:FLZCUE Level 3-BIS ru YES BPSF
YEs YF tf Smoke In Sbuctum-No Flames Smoke In StrudurrNa Flames Fere YES YFS BPIFMu�
sFS Yi ti.r3. VStructure Fire-Flames Seen Fere-Strcrtturs Fire w YES �BPALL�
YES Y ilo< tiFire Unknaen Fire-Unhnevm Are
YES 1 f_C•if_ re vehicle Flre-Vehide _ Are. YES BPIF
YF
YES L�111 Arevehidee!t!!v Fire Plus Level l AL.S:EVEH Are YES BPIF
YGASLEAK y6asleak Fire-GasteA Are YES _BPIF
YNAZMATyHAZMAT Fite-HacmaC -® Fire
YHAZMAT-1yHAZMATvAth Injury P[re Plus Level 1-AL5:FfAzMAT Fire YES B�P3�F�p
.�
__vHEIP-1IcSafe Needs Help 1 Leuet 1-ALS rr} level l-ALS YES BP3R
Y.'At;:AIDF.. VilifutualAl&FIRE Flro-MutualAfd Hre YES YES WALL
YMVA YVehicle Atddentmjury Fire Plus Level I-AS-MVA Levels-ALS VES F---.,
1F_ -
Es YMVANR MVA HIL and Rtm wif lnu Fire Plan Lewal l-hIS FAVAFaI levellALSY TES YMVA-MO YMess Casualty lndnt FirePLusteveil-ALS•RRCI Level l-ALS YES ALLffi
YMVAT A:In meM Frrt Ptur EAvaL I•AI:rRLWAr LevenA15 YES BPALL
_.
- YMVAUNg vMVA.Unknown InJury FnYPlus Laval l•ALS.•kfWAUNt4 -- Level LALS -• YE5 BPIF
YODWt .MSm!ll Outside Flre•Odor/Smatke Smelt LYul;.idre —, gym-Rre YDS BPIF
YPREG-1 hRdbirf/Obsetdo-1 Levei t-AL5 level l-ALS Y� �.
YRC7Z,,1'rRESC YKEMPAScuebYPuNICSidetir Ire-dta uen ETAS Rescue by Puhlidafc Fire_ �F yEq uePIF
YRLIFIRE Flre Publle Fl re-Re gEafft Fire by Publicwe ty Rre YES BPIR
- YSEIZUR&1 lwre-1 _ Level l-ALSLevel l-AES YES .BP1R
YSHOOT ooB With KuT__
G:vea 1-ALS.fnpf Level 1-ALS TES --spilt
YSTAB VStabblng Levet I•AL5{n rl Level 1-M Y YES BPIR
YS7100KE-1 -3 Levu H. Level PALS YES YES BP1R-
YSUIODE lakideorAttempted tlrvel I-ALS n Levd—IAC— YES YES W1R
YTECHRES ethnical Rescue Fire Phu Level I-ALS:TEEHRE$. _ ,a Fire YES YES BPIF�n
YTRAINDRL yrraidwltlLlnjury/Oerdilment Are Plus Level l-AI5:TRAINDf4 Fire YES yE•S: Bpg
YYBIWMMS ilRrauslreNc lnJ/Headlryury-1 Lovei I-ALS IRP) Level l-ALS YES YES BPIR
YUNLONd V1.11nosesclausPerson-1 Le ll-ALS Love)1-ALS YES
-._ YWATER __YWaterEmergenq Yv'aLarEnsergeniy —';;00r YE,S YES ,yBPA11.,,,T
YALL,SIREN �VSevere Weather Ale rl-ALL SlrenAdfYadonAlL Eme ncy, .waFDALL+
YFIC yRre Wtated Call RrwFlra Vildowd Call Imidne/Service Call
MYS03"01
utualAld-fM3Plan In
._-YW (,,,1• VEMSMutual Ald Plan ffnl level 1-AIS
- yMutualAld-EM.S Request(Ouq _m VORSMint al Atd aet nest louti Level PALS
vireWeeferAlert-NORTH SkenAtUvatlon NL77YIti Emergency waFDN rewentireraert-Severe RC4t'+,}r„� Bme n waFDS
Page 42 of 72
4'
Oak Park Heights
Request for Council Action
Meeting Date January 14th, 2020
Time Required: 1 Minute
Agenda Item Title: Allen S. King Plant Decommissioning and Reuse Advisory and Concept
Visioning Committee&R d Actions
Agenda Placement New Businesy4/X//
Originating Department/Re stor: c Johnson i Administrator
Requester's Signature ' P
Action Requested: Discussio Vossible Action.
Background/Justification(Ple indicate if any previous action has been taken or if other public
bodies have advised):
PLEASE SEE THE ATTACHED.
Page 43 of 72
Oak Park Heights
Request for Council Action
1/7/20
MEMO
TO: Mayor and City Council Members
FROM: Eric Johnson,City Administrator
RE: Xcel Energy—Decommissioning Process Elements
In order to keep moving forward with the concepts related to the possible 2028 closure of
the Allen S.King Plant and consistent with the December 2019 Worksession,Staff has three
(3) items for Council consideration.
Item 1: Approval of Advisory Panel Study Process
As was requested, John Shardlow from STANTEC has prepared a refined SCOPE OF WORK
that would implement the concepts discussed at the Council Worksession in December 2019.As
noted, this process sets up a public committee that would be ADVISORY to the City Council as
to possibilities and options as the City begins to plan for such decommissioning and re-use. The
immediate budget itself is $55,000 with expected supplemental costs of$20,000 for any specific
engineering or studies that may be requested. Bringing the total to $75,000.00 for the 12 to 18-
month undertaking. The generalities are further described in the attached CITY COUNCIL
RESOLUTION; this approval would be the first formal and necessary step the City could
take to begin this process. Funding of this is outlined in Item#2 below.
Item 2: Create and Fund Special Account — Allen S. King 2W PROJECTED FUND BALANCE-GENERAL FUND
Plant—Decommissioning and Re-Development. EMNIATEDFUND BALANCE V/31/=9 s s,33s,EBs
Like the St. Croix River Crossing Project, the City will likely have a A POREEPATIDIENSE4
constant and years-long effort to manage this process. This would "'EF' (19410W)
EIJsu1N6
YEAR BUDGET (MIDI)
include the Advisory Process note above. It would be reasonable to CASH FLOW itReERVE
uDG (3s5"Iom)
GEKERAL CONT{NGENC'Y (9m,300)
expect further studies, grant applications,meetings, costs,etc. How this SNOW PWW RESERVE (142,0W)
is budgeted and expensed should be carefully tracked AND will take TAXPETmONS-2 U VANCrs (ioOM01
uxFUNom T:F i-�AmvA:�� MOM01
some initial funds. Accordingly, Staff would propose a $100,000 ALDC mNSOFFUNDWANCE (46M,0m)
allocation from the 12/31/2019 undesignated Fund Balance. ($955,608 1 UNAS9FGNED M,,
projected). In this fashion,the City may immediately bring some resources to bear on the matter
as well as track the long-term costs in a singular account. This action could be undertaken by
the City Council via a "simple motion".
• Once this Fund is created, the City can seek some altnative funding sources that could
OFFSET or ADD to such resources.In many cases,any grant applications will also require
a 1 to 1 match. See Item#3 Below.
• In addition, it very possible that the City may be able to allocate funds from TIF District
1-1 to this Fund. Staff is researching this possibility and hopes to have a resolution
outlining that option on 1/28/20.
Page 44 of 72
Item 3: Approval of Grant application to Washington County Community
Development Agency(WCCDA)
Assuming approval of Items #1 & 2 above, Staff has had continuous contact with the WCCDA
relating to this possibility of implementing a study or scoping process of some form—such as the
Advisory Committee noted above. This is true, as the WCCDA, like the City acknowledges that
this location and land is perhaps the most significant land-use matter the community will engage
in the next decade and any decisions will have impacts well into the 21'century.
The WCCDA does have a Pre-Development Finance Fund that could be requested to fund up to
one-half of the above costs. (Or in other-words the WCCDA requires a 1 tot match). This is the
same fund that provided the City some abilities to prepare some initial layout studies for the
Norell Ave.project.Staff would request the adoption of the required resolution(see enclosed)
that approves of a City application to the WCCDA Pre-Application Fund in an amount of
$37,500.If funded, it would significantly lower the City's direct costs.
Please note that the WCCDA is not requiring that they have specific person on the Advisory
Panel;however; it would seem reasonable that someone from the County or WCCDA would serve
in such role as thatperspective too would be valuable.
Page 45 of 72
RESOLUTION
A RESOLUTION BY THE OAK PARK HEIGHTS CITY COUNCIL APPROVING THE
FORMATION OF THE ALLEN S.KING PLANT DECOMMISSIONING AND REUSE
ADVISORY PANEL
Whereas, the Xcel Energy-Allen S. King Plant (King Plant) is a 511 mega-watt, coal fired base-load
electricity plant that has commercially operated in the City of Oak Park Heights since 1968; and,
Whereas,the King Plant is located on 170 acres lying east of STH 95 with more than 4,500 linear feet of
shoreline upon the St. Croix River—a nationally designated Wild and Scenic River; and,
Whereas,the King Plant is the largest tax generator in the City accounting for more than 35 percent of the
City's tax revenues,typically over$2,000,000 annually;and,
Whereas, it is anticipated that the King Plant will be decommissioned in the next decade as both Xcel
Energy and the State of Minnesota seek to further advance carbon-free power generation and renewable
targets; and,
Whereas,with any decommissioning the City has a deep interest in the King Plant property being returned
to a productive use including advancing elements to provide tax base and job creation but to also enhance
and restore lands along the Wild and Scenic St. Croix River along with our community's access and
interface with it; and,
Whereas,the City is the requisite local land-use authority with zoning responsibilities for such lands as well
being the primary public infrastructure utility provider;and,
Whereas, as any replacement use is being explored, a comprehensive and deliberate public narrative must
be initiated that begins to outlines the City's goals for such site, outlines the steps necessary to achieve a
successful decommissioning and how the City, Xcel Energy and other entities can begin to engage and
contribute to discover a shared vison for this land.
NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Oak Park Heights that the
City shall take an initial step in this exploratory process and shall form an Advisory Panel that will endeavor
to educate its members and the general public as to the complex issues associated with a coal-plant
decommissioning as well as the exploration of future uses and development of visioning concepts.
BE IT FURTHER RESOLVED,that the City Council will develop policies and protocols as to the makeup
of such Advisory Panel which shall generally seek to be inclusive of economic development interests, St.
Croix River advocates,local public agencies and other relevant parties.
BE IT FURTHER RESOLVED,that the Advisory Panel shall regularly report its discussions and fmding
to the City Council and shall undertake the costs, steps and programming as outlined in Exhibit A to this
Resolution as its primary responsibility.
Passed by the City Council for the City of Oak Park Heights this_of January 2020.
Mary McComber, Mayor
Attest:
Eric Johnson, City Administrator
Page 46 of 72
EXHIBIT A to City Council
Resolution #
Stark Consulting Services Inc.
Stantec 733 Marquette Avenue Suite 1000,Minneapolis MN 55402-2309
January 7,2020
File: 193804705
Attention: Mr.Eric Johnson
City of Oak Park Heights
14168 Oak Park Boulevard
Oak Park Heights,MN 55082
Reference: Proposal for Planning Services—Closure and Reuse of the Allan S. King Plant
Dear Eric,
This letter with the attached detailed Scope of Services,constitutes the agreement for Professional Services
between the City of Oak Park Heights and Stantec,for providing Professional Planning Services to
support Oak Park Heights in fully understanding the challenges and opportunities associated with the
closure and reuse of the Allan S. King Plant.
The Project includes the implementation of a series of Advisory Panel MeetingsNllorkshops intended to
inform the City of the parameters and possible outcomes of the King Plant decommissioning and reuse.
The lump sum fee for this work as outlined in the attached detailed scope of services is$55,000.
In addition, it is anticipated that further studies will be identified as an outcome of the Advisory Panel
Process action plan. An estimated hourly not-to-exceed budget of$20,000 is provided for additional
services. Work identified as additional services,will be subject to the preparation and approval of specific
tasks and cost estimates. No work will be done under this category without prior authorization.
The budgets for the proposed tasks are summarized as follows:
Task 1 —Advisory Panel Meetings/Workshops(Lump Sum) $55,000
Task 2—Additional Services(Hourly Not-To-Exceed) $20,000
Total Estimated Fee $75,000
The project is anticipated to start immediately once funding has been secured and authorized by the City. It
is anticipated to be completed by early 2021.
This letter and the attached detailed Scope of Services represent the understanding between the City and
Stantec in respect to the Project and may only be modified in writing signed by both of us and is subject to
the current Master Services Agreement between the City and Stantec.
Design with
Page 47 of 72
January 7,2020
Mr.Eric Johnson
Page 2 of 2
Reference: Proposal for Planning Services-Closure and Reuse of the Allan S.King Plant
If this letter satisfactorily sets forth conditions of our Agreement, please sign in the space below and
return one copy to our office.
CITY OF OAK PARK HEIGHTS
By
Print Name and Title
Date
If you have any questions, need additional information, or wish to discuss this matter in greater detail,
please contact us. Thank you for the opportunity to provide these services.
Regards,
Stantec Consulting Services Inc.
MN,WI, CA
Senior Principal Planner City Engineer
612-712-2127 Phone: 612-712-2085
John.shardlow@stantec.com Lee.mann@stantec.com
Attachment: Planning Scope of Services-Allan S.King Plant
c. file
Page 48 of 72
® Stantec
Scope of Services—Allan S. King Plant
Professional Planning Services to support Oak Park Heights in fully understanding the challenges
and opportunities associated with the closure and reuse of the Allan S King Plant
Background:
In July of this year, Xcel Energy submitted its Integrated Resource Plan (IRP)to the Minnesota Public Utilities
Commission. One of the original options for the King Plant was for its decommissioning to be scheduled for
the mid-2030s, but instead the IRP identified the closure in 2028.
Given the magnitude of this change and the breadth of its implications, it is important for the City to prepare
and implement a comprehensive strategy to fully understand the challenges and opportunities the closure of
the King Plant presents. This proposal is focused on Step One of this process.
Purpose:
1. Education—the City needs a fuller and more comprehensive understanding of the implications of this
major land use change, the decommissioning process and the challenges and opportunities
presented by the reuse of this strategically located 140-acre property.
2. Set City Council Expectations—the City of Oak Park Heights is the land use authority and will make
the final decisions regarding its Comprehensive Plan, Zoning and the approval of future land uses.
The City also recognizes that this facility and site are of State-wide and federal significance and many
stakeholders have an interest in these issues. This process is intended to respect these interests and
invite the participation of these stakeholders, share a common body of information and work together
in an atmosphere of mutual respect.
3. Roles, Responsibilities, Communications-Establish a shared understanding about the roles and
responsibilities of all the participants and establish and implement a Communications Plan, to ensure
the timely sharing of relevant information throughout the decommissioning and reuse process.
4. Vision &Goals—Through research and analysis and the development and review of alternative
scenarios, the City will establish a broad framework of desired outcomes.These will be established in
a Vision Statement and goal statements for land use, economic development, the environment, social
and other categories to be determined.
Allan S King Plant Future Land Use Advisory Panel
Since one of the key purposes of this process is educational, the formation of an Advisory Panel serves a
dual purpose. First, the process will include the assemblage and analysis of relevant information that is
essential to inform future land use decisions. Second, it will include, and actively engage representatives from
a strategically selected group of key stakeholders.This will ensure that all the key players share a common
understanding and access to the facts and include interest groups in the City's process, instead of potentially
being involved in a separate process.
This process is designed to openly share all the relevant information and to provide opportunities for multiple
stakeholders to request additional information and provide input at every stage of the process.All this
information and stakeholder input is intended to support the City Council in its decision making.
Page 49 of 72
January 7,2020
Scope of Services—Allan S.King Plant
Page 2 of 5
Reference: Scope of Services to Provide Professional Planning Services to support Oak Park Heights in fully understanding the
challenges and opportunities associated with the closure and reuse of the Allan S IGng Plant
Summary of Workshops
The following is a description of the Advisory Panel meetings. The specific focus of topics covered in these
meetings will likely change, as the process unfolds and information about opportunities and constraints
becomes available.
1. Project Initiation—City Council
• Approve the process and the participants on the Advisory Panel
• Establish roles and responsibilities
• Set expectations for the process, deliverables, discuss desired outcomes
• Establish schedule, project timeline
2. Intearated Resource Plan (IRP)—Xcel Energy
• Presentation and description of the July 19, 2019 Integrated Resource Plan
■ Identify how King Plant Closure fits in to the Statewide strategy
• How does the decommissioning process work?Who is involved and how?
• How will the power generation be replaced for the area?
3. Allan S. Kina Plant Property—in depth description—Xcel Energy
• Location, size,topography, access, drainage, municipal services, etc.
• Built environment, what exists on the property? Implications for reuse
• Natural environment, both on site and in surrounding area
• Detailed description of the federal, State, Regional, County and local regulations that will shape the
future of this property
4. Economic Development Assessment
• Descriptive Profile:
o Demographic, socioeconomic, wage and income, labor force, business/industry patterns,
land and building availability, housing affordability,taxes and other relevant characteristics of
the local economy over time
o Comparison to the broader Washington County and the seven-county Minneapolis/St. Paul
region.
Page 50 of 72
January 7,2020
Scope of Services—Allan S.King Plant
Page 3 of 5
Reference: Scope of Services to Provide Professional Planning Services to support Oak Park Heights in fully understanding the
challenges and opportunities associated with the closure and reuse of the Allan S King Plant
6. Economic Impact Analysis
• Local Economy Impact—performing input/output analysis to determine direct, indirect and induced
impacts of the plant closing
• Identify how specific changes(growth/decline) in the economy ripple through the local economy,
affecting the entire economy
• Tax base&Taxes Impact—Estimating the lost value and taxes to the City and other taxing
jurisdictions&estimate the type, intensity and timing of new development that would result in the
replacement of the loss in property value and taxes due to the closing.
6. Environmental Context, Natural and Regulatory Issues,Opportunities&Requirements
• Natural resource inventory&assessment
• Wild&Scenic River designation, purpose, history, implications
• MnDNR regulations
• US Army Corps of Engineers regulations
• Environmental restoration, conservation, open space,trail potential (public, private)
7. Synthesis—Strengths,Weaknesses,Opportunities&Threats
■ Series of coordinated exercises and facilitated discussions designed to form a consensus about the
basic description of the future use of the property
8. Vision statement,Goals& Desired Outcomes
• Facilitated process leading to a working vision statement and a set of preliminary goals and values.
9. Evaluation of Alternative Scenarios
• A facilitated process will evaluate different scenarios, prepared by the consultant and City staff.
■ The alternatives will be evaluated and ranked based on the vision statement and preliminary goals
10. Presentation to the City Council
• With the support of the City staff and Consultant,the Advisory Panel will present their findings to the
City Council
• Based on the work of the Advisory Panel and the review of the City Council,two basic reuse concept
plans will be prepared.
• The Council will take this work under advisement and use it to inform future decisions and determine
the next steps in the process.
Page 51 of 72
January 7,2020
Scope of Services—Allan S.King Plant
Page 4 of 5
Reference: Scope of Services to Provide Professional Planning Services to support Oak Park Heights in fully understanding the
challenges and opportunities associated with the closure and reuse of the Allan S King Plant
Next Steps,Action Plan
Staff and Consultant will review the work of the Advisory Panel and meet with the City Council. Based on the
Council's direction, the Consultant will prepare a timeline through the decommissioning and demolition of the
King Plant.A detailed, step by step Action Plan will be prepared, in coordination with the project timeline.
The Action Plan may include, but may not be limited to, recommendations to pursue:
■ Additional study, or investigations
• The identification and pursuit of funding
• Legislative requests
• Comprehensive Plan amendment
■ Market research
• Funding, grant applications
• Request for Proposals for Development
• Other
Desired Outcomes, Key Questions to be Answered,Goals to be Achieved
This will be a dynamic process and questions will emerge that aren't known today, and goals are also likely to
change as information is revealed and the opinions and aspirations of stakeholders are expressed and
understood.At this point, the following questions will be answered, and fundamental goals will be
accomplished:
1. What are the Land Use and Zoning issues and adjoining uses that will have an impact on the future of
the King Plant property?
2. What environmental assessments and issues are associated with the closure?
3. What opportunities exist for repurposing?Could they support job creation?What are the constraints
associated with repurposing?
4. What are the Wild&Scenic River related issues?
5. What are the implications of any future use on City services?
6. What is the optimal way to involve the community in this decommissioning and reuse process?
7. What have other communities done?
Page 52 of 72
January 7,2020
Scope of Services-Allan S.King Plant
Page 5 of 5
Reference: Scope of Services to Provide Professional Planning Services to support Oak Park Heights in fully understanding the
challenges and opportunities associated with the closure and reuse of the Allan S King Plant
Project Deliverables:
• 10 PowerPoint presentations, handouts and meeting materials
• A report summarizing the findings, including a Vision Statement, Preliminary Goals, alternatives
analysis and ranking (estimated 40 pages)
• An Action Plan with a timeline, identifying key milestones and related City actions (estimated 40
pages)
• Two illustrative concept plans, articulating and illustrating the City's aspirations and expectations for
the future of the property. (including color-rendered hard copies at poster size, and electronic copies)
Proposed Budget:
The specific allocation of budget may change, based on opportunities and needs that emerge during the
process. The following breakdown is based on experience and an assessment of the effort needed to deliver
a process and these deliverables.
This is a dynamic process. It is expected that the completion of the Advisory Panel process and City Council
review will identify the need for additional research,engineering analysis, expert studies, or additional
meetings. The cost for the Advisory Panel Process assumes that there will be no fee charged by
stakeholders that provide presentations. Any work identified under additional services below, will be subject
to the preparation and approval of specific tasks and cost estimates. No work will be done under this category
without prior authorization.
Expense Catecories: Cost
Workshops: Consultant/facilitation of workshops,working meetings with staff, production
of presentation graphics, handouts, summary report, action plan and two
concept plans-Lump Sum: $55,000
Additional Services: Engineering feasibility analysis, expert studies, additional research,
meetings etc.as mutually agreed to in writing prior to commencement.
-Hourly Not-To-Exceed without authorization: $20,000
Total $75,000
Page 53 of 72
RESOLUTION
A RF.901 TTinN RV TAF,OAK PARK HEIGHTS CITY COUNCIL OUTLINING ITS
SUPPORT FOR A GRANT APPLICATION TO THE WASHINGTON COUNTY COMMUNITY
DEVELOPMENT AGENCY(CDA)PREDEVELOPMENT FINANCE FUND.
WHEREAS,the City of Oak Park Heights,the"City",has identified a proposed project within the City that
meets the Washington County Community Development Agency(CDA)Predevelopment Finance Fund's
purposes and criteria; and
WHEREAS, that Project at this time is identified as: Allen S. King Plant Decommissioning and Reuse
Advisory Panel;whose fundamental purpose is to explore and advise and inform the City Council regarding
opportunities and options for restoration and redevelopment opportunities of the 170 acre site along the St.
Croix River now occupied by the Allen S.King Plant which is anticipated to close in 2028.
WHEREAS, the City has established that the property in consideration has vast potential as an economic
draw to the City,County and Region and the proposed project is a high priority of the City; and
WHEREAS,the City supports the proposed project scope of work—affixed hereto as Exhibit A,and hereby
supports the application to the Predevelopment Finance Fund seeking $37,500.00 and will additionally
match such funds"1:1"with City dollars;and
WHEREAS,the City has the legal authority to apply for financial assistance;and
WHEREAS, the City is supportive of enhancing economic development opportunities that will serve to
create jobs,enhance the tax base and improve the lives of both City of Oak Park Heights and Washington
County residents.
NOW THEREFORE BE IT RESOLVED that the City of approves the application for funding from the
Washington County CDA Predevelopment Finance Fund.
BE IT FURTHER RESOLVED that upon approval of its application by the Washington County CDA,the
Office of the City Administrator is hereby authorized to execute such agreements as are necessary to receive
and use the funding for the proposed project.
Passed by the City Council for the City of Oak Park Heights this of January 2020.
Mary McComber,Mayor
Attest:
Eric Johnson, City Administrator
Page 54 of 72
*A-
Oak Park Heights
Request for Council Action
Meeting Date January 14, 2020
Agenda Item Approve 2020 Liquor License Renewal for Fiesta Cancun Stillwater and Discuss
Compliance Violation
Time Req. 10
Agenda Placement New Business
Originating Department/Requestor nistration/Jennifer Pinski
Requester's Signature
Action Requested Discuss Violation and Approve 2020 Renewal
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
Edgar Alexis Gomez Alcocer dba as Fiesta Cancun Stillwater applied for a 2020 liquor license
renewal; however, he missed the deadline to apply for a timely renewal. He applied on
December 11, 2019,the day after the last City Council meeting in 2019 when all other liquor
license renewals were approved. Because of that, I notified the applicant both in person when he
applied, and in writing that his liquor license for 2019 would expire at the end of December
2019, and he would not have a 2020 license until after it was approved at the first City Council
meeting in January.
On January 6, 2020, an officer with the Oak Park Heights Police Department conducted a
compliance check and found that Fiesta Cancun Stillwater was serving liquor without a license.
The City of Oak Park Heights has an Ordinance for penalties for those who are in violation of the
terms and conditions of City Code Chapter 1200 or Minnesota State Law regarding liquor
licenses or sale of alcoholic beverages (CC 1206.03(c)). It is a violation of both City Code and
State Law to serve without a license.
TWO ACTION ITEMS REQUESTED:
The City Council shall hold a hearing to show cause, make a finding as to the violation, and
determine the appropriate sanction. Fiesta Cancun has not been previously found in violation of
their license or sale of alcoholic beverages. This would be a first-time offense.
The City Council shall consider approval of the 2020 liquor license renewal for Fiesta Cancun
Stillwater. The background check has been completed and the license fee has been paid. Staff
recommends approval.
Page 55 of 72
4 city of
Oak
Park Hei hts
14168 Oak Park Blvd. N.Oak Park Heights,UN 55082.Phone(651)439-0439.Fax(651)439.0574
December 20,2019
Fiesta Cancun Stillwater
ATTN:Edgar Alexis Gomez Alcocer
5817 Neal Avenue N
Oak Park Heights,MN 55082
RE: Liquor License Application
Dear Edgar:
The City of Oak Park Heights received your application to renew your li uor
Fiesta.Cancun Stillwater on December 11,2019. As I informed you at the license for 2020 for
submission to ensure renewal by January 1,2020 had passed, time, the deadline for
This letter serves as a reminder,that your 20191icense ex fres at
2019, and the application for your 2020 license will be heard by midnight on December 31the ,
2020. You will not be able to serve liquor at Fiesta Cancun Stillwater in 02ci1 on January 14
receive your 2020 license from the City of Oak Park Heights. I 0 until after you
14,2020 City Council meeting to arrange for pickup or del v will contact you after the January
ery of your license.
Please contact me if you have any questions.
Thank you,
J er Pinski
City Clerk
TREE CITY U.S.A.
Page 56 of 72
1206
PENALTIES FOR UNLAWFUL SALE OF ACLOHOL
1206.01 Purpose and Findings. The Oak Park Heights City Council intends to discourage
underage possession and consumption of alcohol by minors and other liquor sales violations within
the City of Oak Park Heights by providing penalties for licensee violations of the law. Minnesota
Statute sec. 340A.415 authorizes the City Council, upon proof of violation of state law, to revoke
the license or permk suspend the license or permit for up to 60 days,impose a civil penalty of up to
$2,000 for each violation,or impose any combination of these sanctions. This ordinance is intended
to provide a uniform system for assessing and administering sanctions for such violations.
1206.02 Definitions. The Definitions contained in Minnesota Statutes sec. 340A.415 are
incorporated by reference.
1206.03 Prohibited Acts. The following are prohibited acts subject to penalties subject to civil
penalties under this ordinance:
(a) sale or furnishing of alcoholic beverages to minors in violation of Minn. Stat.
§ 340A.503
(b) permitting a person under the age of 21 years to drink alcoholic beverages on the
licensed premises.
(c) any other violation of the terms and conditions of City Code Chapter 1200 or Minnesota
State Law regarding liquor licenses or sale of alcoholic beverages.
1206.04 Compliance and Enforcement. The City conducts regular compliance checks to ensure
that those establishments holding municipal liquor licenses in the City of Oak Park Heights are in
compliance with the state statute. In the event that a liquor license establishment is asserted to have
violated city code or state law, then the Council shall hold a hearing to show cause,make a finding
as to the violation,and determine the appropriate sanction.
1206.05 Civil Penalties.
(a)The designated civil penalties shall constitute advisory guidelines for City Council action
in cases of violation(s) of City Ordinances or State Law regarding City issued liquor
licenses. It is understood that the Council may deviate from these advisory guidelines based
upon unique or compelling circumstance presented in individual cases.
First Offense: Five Hundred Dollars($500)civil fine.
Second Offense: One Thousand Dollars ($1,000) civil fine and a four-day license
suspension, which suspension includes one weekend day (Friday, Saturday or
Sunday).
1
Page 57 of 72
Third Offense: One Thousand Five Hundred Dollars ($1,500) civil fine and an
eight-day license suspension, which suspension includes three weekend days
(Friday, Saturday and Sunday).
Fourth or Subsequent Offense: Sanction determined at City Council discretion, up
to a 60-day suspension and $2,000 fine, and/or up to and including permanent
revocation of license.
(b) The above sanctions shall be issued and calculated as against all offenses occurring within a
24-month consecutive period counting back from the date of the most recent violation. Any
violations having occurred beyond 24 consecutive months prior to the most recent violation
shall not be counted in terms of imposing the sanctions noted above.
(c) If the City Council imposes a civil fine and/or temporary license suspension, the Council
shall also allow the license holder a reasonable time to pay the fine and complete the
suspension period. A reasonable time to comply means that all fines shall be paid and all
license suspensions served within 60 days unless the Council determines that a different
period of time for compliance is justified under the circumstances of the case. License
suspensions shall be served on consecutive days unless the City Council determines that a
deviation to allow non-consecutive days is justified under the circumstances. The license
holder shall advise and coordinate in advance with the City Administrator and Chief of
Police the execution of any suspension period. Failure of a license holder to pay a fine or
serve the license suspension within the time prescribed by the City Council shall cause that
license to be immediately suspended until the license holder achieves full compliance with
the sanction and the City Council takes formal action to reinstate the license at a regularly
scheduled council meeting.
(d) Any license holder who has had their license or permits suspended or revoked pursuant to
City action shall not be allowed to operate the activity which required the license until the
license is reinstated. Any operation during a period of suspension or revocation shall be
deemed to be an additional violation of the City's Liquor License Ordinance and of state law
subject to additional civil penalties,up to and including permanent license revocation.
SEVERABILITY
If any provision of this Ordinance is found to be invalid for any reason by a court of competent
jurisdiction,the validity of the remaining provisions will remain with full force and effect.
Established by the City Council December 2019.
2
Page 58 of 72
P7,�
Oak Park Heights
Request for Council Action
Meeting Date Januga 10.2020
Time Required: 10 Minutes
Agenda Item Title: LOOKOUT TRAIL—TURNBAEK AGREEMENT—MNDOT/OPH
Agenda Placement New BusineW_____7z/
Originating Department/Reque r: on i mistrator
Requester's Signature
Action Requested: Discussio —Possible Action.
Background/Justification(Ple indicate if any previous action has been taken or if other public bodies
have advised):
Enclosed is the DRAFT Agreement with MNDOT related to the transfer of Lookout Trail to the City.
Note the following ELEMENTS:
1. MNDOT(State)would make a lump-sum payment to the City of$1.1 million dollars.Once paid,the City would
become unilaterally responsible for the maintenance and operation of this roadway.MNDOT would be required
to convey all of its rights in the identified areas.Interestingly,there is not a trigger in the Agreement stating that
the City must undertake a reconstruction or any other specific action. As this is a fixed amount, construction
should commence not later than 2021 so as to ensure effective investment power of the funds relative to
construction costs.
2. The MNDOT funding is anticipated to cover a majority of costs associated with a SUMOTAL
reconstruction of this surface including the installation of a TRAIL/SIDEWALK.The 10% Y #'$fes
City would be required to cover any cost differences,should there be any.The Dec 25% UAMM $216A i.39
2018 STANTEC Estimate of Probable Costs — for Street, Storm and Trail-way is MTAL $1,084,M94
$1,084,256.94.
3. Staff continues to meet with the Watershed District to understand drainage requirements. It is anticipated that
most of the storm-water is addressed in the MNDOT ponding areas. However, additional measures may be
required for any new impervious(Trailway)and/or for a full-depth reconstruction.
4. The Draft Agreement enclosed appears reasonable and some final edits may be necessary,however MNDOT is
reducing its long-term maintenance and operational liabilities while the City will acquire a new trail-way,gain
some expediency on roadway maintenance but perhaps most importantly and in conjunction with the Detachment
/Annexation action,OPH will control that accessway for its residents to a major Trunk Highway.
If the City Council was comfortable with these general terms and conditions,the City Council could consider
action on the approval of this Agreement contingent upon any final language required by City Staff or
Attorney.Staff would however seek any final execution after the final detachments/annexations are complete.
Page 59 of 72
MnDOT Agreement No. 1035169
STATE OF MINNESOTA
TRUNK HIGHWAY
JURISDICTIONAL TRANSFER
CITY OF OAK PARK HEIGHTS
("TURNBACK")AGREEMENT
Original Amounts Encumbered
State Project Number(S.P.): 8214-114AN State Funds FY 2020
Trunk Highway Number: 36
Control Section Number: 8214 $ 1,100,000.00
Purpose: State transfer of Lookout Trail to the City of Oak Park Heights from Beach Road 3)to
TH 95 in the City of Oak Park Heights,Washington County. +,*
This Agreement is between the State of Minnesota,acting through its Commissioner of Transportation("Mn/D'OT")
and the city of Oak Park Heights,a political subdivision of the State of Minnesota acting through its CITY
COUNCIL("Political Subdivision").
RECITALS
1. Minnesota Statutes §161.20 authorizes MnDOT to enter into agreements with other governmental authorities
to carry out the purposes of Minnesota Statutes Chapter 161; and
2. The Political Subdivision is a Road Authority as defined in Minnesota Statutes §160.02(subd.25); and
3. MnDOT has determined that a Lookout Trail which is a part of the Trunk Highway 95 Right-of-Way from
Beach Road(CSAH 23)to Trunk Highway 95("Roadway Segment")is no longer needed for trunk highway
purposes;and
4. The parties agree that Political Subdivision is the proper road authority in this area;and
5. MnDOT has determined that the Roadway Segment will revert to another road authority in accordance with
Minnesota Statutes §161.16 and MnDOT has further determined that the Political Subdivision is the proper
road authority;and
6. The Roadway Segment is in need of pavement repair and improvements;and
7. The parties have entered into this Agreement to provide for the orderly reversion of the Roadway Segment to
the jurisdiction of the Political Subdivision.
AGREEMENT
1. Effective Date; Survival of Terms
This Agreement will be effective on the date last signed below by the parties and by such other State of
Minnesota officials as required by Minnesota Statutes §16C.05. This Agreement will remain in effect until
MnDOT has(1)served a Notice of Release,and(2)made payments(if any)as required by this Agreement.All
clauses which impose obligations continuing in their nature and which must survive in order to give effect to
their meaning will survive the expiration of this Agreement.
State Fund Turnback(Jurisdictional Reversion)
Page 60 of 72
MnDOT Agreement No. 1035169
2. Identification of Trunk Highway Segment;Right-of-Way Determination
The Roadway Segment covered by this Agreement is described as Lookout Trail from Beach Road to Trunk
Highway 95 a distance of 0.47 miles shown Exhibit A attached and incorporated into this Agreement.
MnDOT will confer with Political Subdivision determining the final right-of-way limits prior to transfer of
jurisdiction to the Political Subdivision.
3. Notice of Release; Future Responsibility; Conveyance Documents
3.1. Notice of Release.MnDOT will deliver to the Political Subdivision a"Notice of Release"citing the
effective date of release("Effective Date").Upon the Effective Date,the Roadway Segment is released
from MnDOT's jurisdiction,and the Political Subdivision is the Road Authority with jurisdiction over the
Roadway Segment and will assume all responsibility and ownership of the Roadway Segment and of all
structures and facilities that are a part of the Roadway Segment.
3.2. Conveyance Documents. Subsequent to issuing the Notice of Release,MnDOT will prepare and execute
necessary and appropriate documents conveying MnDOT s interest,if any,in the Roadway Segment to
the Political Subdivision.MnDOT will convey its entire interest in the Roadway Segment to the Political
Subdivision. MnDOT will not retain or reserve any interest in the Roadway Segment,including any
unrecorded or prescriptive easement or interest.
4. Delivery of Records
Following delivery of the Notice of Release,MnDOT will,upon request,provide the Political Subdivision
with available records concerning the Roadway Segment. Such records must be in WDOT's possession,and
will be released only if such release is lawful under the provisions of the Minnesota Government Data
Practices Act. Such records may include the following:
a) A list of active maintenance agreements,including signal and routine maintenance agreements with
other governmental agencies that will be cancelled,and a list of agreements with utility companies
that will be cancelled;
b) Records concerning utility permits,drainage permits,driveway and other access permits,advertising
and sign permits,and other limited-use permits;
c) Construction plans and records,as-built construction plans(if available);
d) Bridge inspection reports and ratings;
e) Aerial photos and other photo and video files,in either hard copy or digital form;
f) Right-of-way maps and parcel files;
g) Inventory Data;
h) Pavement condition ratings;
i) Traffic signal files including timing sequence information and repair history;
j) Accident reports and statistics;
k) Most current traffic counts;
1) Alignment ties,horizontal and vertical control monuments and related data;
m) Partially or fully completed plans for construction projects;
n) Road opening and right-of-way documentation.
5. Responsibility for Claims
MnDOT will remain responsible,to the extent authorized by Minnesota Statutes §3.736 and other applicable
law,for claims related to construction,maintenance,and operation of the Roadway Segment during the period
when it was a state trunk highway to the extent the claims are a result of MnDOT's acts and omissions,even if
such claims are filed after the Political Subdivision receives the Notice of Release.The Political Subdivision
will be responsible for claims arising out of its own construction,maintenance,or operation of the Roadway
Segment after it received the Notice of Release.
State Fund Turnback(Jurisdictional Reversion) Page 61 of 72
MnDOT Agreement No. 1035169
6. Payment by MnDOT
6.1. MnDOT s obligation under this Agreement is$1,100,000.00.This obligation may be increased only by
amending this Agreement.
6.2 Conditions of Payment MnDOT will pay Political Subdivision the full and complete lump sum amount
after the following conditions have been met:
A. Encumbrance by MnDOT of the full and complete amount.
B. Execution of this Agreement and transmittal to Political Subdivision.
C. Transfer of the Roadway Segment to the jurisdiction of Political Subdivision.
D. MnDOT's receipt of a written request from Political Subdivision for the payment of funds. The
request shall include a copy of the "Notice of Release",described under Article 3.1,indicating the
Roadway Segment has transferred to the jurisdiction of Political Subdivision.
7. Release of Claims; Covenant not to Sue
By accepting the payment provided for in this Agreement,the Political Subdivision releases MnDOT from any
and all claims related to the condition of the Roadway Segment,regardless of whether such claims result from
surface or sub-surface conditions,and regardless of whether such conditions were known or unknown at the
time of reversion.The political subdivision is encouraged to perform its own geotechnical explorations and
will not rely on previous geotechnical studies performed by MnDOT.In consideration of the payment provided
by MnDOT,the Political Subdivision covenants not to sue MnDOT or any other state agency or official with
respect to WDOT's decision to make the reversion or for any claim s%ricinLY out of the condition of the
Roadway Segment.
8. General Provisions
8.1. Venue.Venue for all legal proceedings out of this Agreement,or its breach,must be in the appropriate
state or federal court with competent jurisdiction in Ramsey County,Minnesota.
8.2. Termination.This Agreement may be terminated only by mutual written agreement of the parties,
except that MnDOT may terminate this Agreement if it does not obtain funding from the Minnesota
Legislature.
8.3. Suspension.MnDOT may suspend its payment obligations under this Agreement in the event of a total
or partial government shutdown due to failure to have an approved budget by the legal deadline.The
period of suspension will end when MnDOT is legally authorized to resume such payments.
8.4. Severability.If any provision of this Agreement is found to be invalid or unenforceable,such provision
will not affect the validity or enforceability of any other provision of this Agreement,which will remain
in force and effect.
8.5. Merger.This Agreement contains all prior negotiations and agreements between MnDOT and the
Political Subdivision.No other understanding regarding this Agreement,whether written or oral,may be
used to bind either party.
8.6. Amendments.Any amendment to this Agreement must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved this Agreement,or their
successors in office.
State Fund Tumback(Jurisdictional Reversion) Page 62 of 72
WDOT Agreement No. 1035169
8.7. Government Data. This Agreement,and any data exchanged by the parties pursuant to this Agreement,
will be "government data"and subject to the requirements of the Minnesota Government Data Practices
Act,Minnesota Statutes Chapter 13.
8.8. State Audits. The books,records,documents,and accounting practices and procedures of the Political
Subdivision relevant to this Agreement are subject to examination by MnDOT and the State Auditor or
Legislative Auditor,as appropriate,for a minimum of six years.
9. Additional Provisions
If MnDOT fails to pay in full as required by Article 6,then the Rodway Segment will revertto MnDOT's
ownership,and MnDOT will have all maintenance responsibilities associated with such ownership.
THE BALANCE OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK
State Fund Turnback(Jurisdictional Reversion) Page 63 of 72
WDOT Agreement No. 1035169
STATE ENCUMBRANCE VERIFICATION DEPARTMENT OF TRANSPORTATION
Individual certifies that funds have been
encumbered as required by Minnesota Statutes
§16A.15 and§16C.05 Recommended for Approval:
Signed: By:
(District Engineer or ADE State Aid)
Date: Date:
SWIFT Purchase Order: Approved:
By:
POLITICAL SUBDIVISION* (State Aid Engineer)
The Political Subdivision certifies that the Date:
appropriate person(s)have executed the Agreement
on its behalf as required by applicable resolutions,
ordinances or charter provisions.
By: Approved:
Title: By-
(Operations Engineer)
Date:
Date.
By:
Title: COMMISSIONER OF ADMINISTRATION
Date: By'
(With Delegated Authority)
* INCLUDE A RESOLUTION
Date:
State Fund Turnback(Jurisdictional Reversion) Page 64 of 72
MnDOT Agreement No. 1035169
Cr
a,
77
N
k-
4
di
r
O
O
C m
�* x
a'
q
Cr
v
t
rn Uf
3CD
`
z
C)
w
Ln
H
4l
l�
State Fund Turnback(Jurisdictional Reversion) Page 65 of 72
OPIMIOM OF PROBABLE COST BREAK DOYYM
LOOKOUT TRAIL
PROJECT NO.193804387
OAC PARC HEIGIA75,MTI
December,2016
No. 1#en Units QtV EE Unn Prim EE T W Phot
STUM aMSTRUCTTm
I MOSILIZA71ON 15 1 $45.00.0 $�AOD.0D
2 'TRAFFICCDNTROL LS 1 $3,290.0 $3,2"
3 STREET SWEAR WITH PXK UP BROOM WITH OPERATOR HR 20 $3SOA0 $3,W.W
4 SILT FBKF.,MAL UNE SLICED LP 21W 9M $3_1W.OD
5 REHM STREET SIGN EA 5 $wn $250.00
6 REMOVE EQSTING aA.VERT LF 230 $10.(0 $2,3W=
7 RB4M INTEGRANT CIM !F 2320 $7AD $144690.00
El PTMOVE ern)MI NOt s CURB LF 1800 $3.50 Orl 00
9 REi ZVE RLL4t3 VAY PAVEMENT SY 5710 $10AO $57,10DAD
10 REMOVE DR3VEWAY PAV54W SY 455 *2,VSM
11 SAWLITT CONCRETE PAIO9 U T LF 18D $b DO $1,080.00
12 SAWCUT SITlMPOUS PAVEMI NT LF SD $4S0 $225.0
13 RINE RVW CY 3 $12DA0 Vaso
14 SAVAGE AND RE96TALL KU" EA 9 $2W.W $1AMOD
15 COMMON p(CAVAnON CY 2260 PAD $20-W.00
16 AGGREGATE BASE,aASS 5,100%CRURfIED TN 2770 $20.00 $S5,40D.0D
37 CONCRETE CURS&QJTTER,8624 LF 4450 $26.0 $115,700.00
18 TYPE SP 12.5 WEARISNG COURSE(3,C) TN 1320 $95.0 $125,4MW
19 TYPE SP 125 WEARM COURSE(9,Cl DRIVEWAY TTi 75 $190-OD $14,250.OD
2( BTTUMDXXS MATERIAL FOR TACK COAT GAL 290 $3.25 $942.so
21 SIGN PANG,TYPE C SF 6D WAO $2,100.0
STREET CONSTRUCTION SUBTOTAL $477,162-50
STOMSEWEIRCONSTRUCIM
22 15 RC PIPE SEVER DPS 3005 CL V LF 606 $M.OD $30,000•00
23 18'RC PIPE SE1VE7R DES 3006 CL V LF 180 $57.00 $101260.00
24 24'RL RPE SEVER DES 3006 CL LII IF 750 $62,00 $46.500.00
25 15'RC PID€APRON EA 1 $SOD= $500.0
26 Ir RC PIPE APRON EA 3 $S AO $1.65D.OD
27 24'RC PIPE APRON EA 2 $1,3(0.0 $2,600.00
2E CONSTRLCT DRAVOGE STRUCTURE DES 4007 EA 9 $1,m.0 $9,454.00
29 CONSTRUCT DRADOZE STRUCTSIREE'DES 46.4020 LF 45 $19(AO $13,muo
323 RANDOM RIPRAP CLASS III CY 3D $BLW $2,430.013
STORK SEWER CONSTRUCTION SUBTOTAL $1.16,440.00
TRAM CONSTRUCTION
31 CLE,ARM AND GRIM63NG LS 1 $9A00m $9AW.OD
32 COMMON BORROW CY 3780 $6.00 $22,680.0
33 AGGREGATE BASE,CLASS 5,100%OWSHED-TRAIL TAI 1000 $110.00 $110,000.0
34 TYPE SP 12.5 WEARING NG COURSE(3,C)-TRAIL TN 33D 050 $9.4(5.00
35 CONCRETE PEDESTRIAw aw RAMP SF 500 $15,00 $7,500.00
36 TRUNCATED DOME PANEL SF 10D $55+0( $S:00.00
37 TOPSOIL BORROW(LV) CY 500 $20.00 $10A00AD
38 ROCK DTTCEi CHECK EA 15 $300,90 $4,509.0
39 ERCTON MWROL 3L4lNK£l CATMMY S SY 4510 $1.30 $5,fi63.D
40 SEED MDCTURE- AC 12 $1,900.00 $1,200.((
41 FILTER LOG TYPE WOO FIBER FILTER LOG LF 2200 $/I.0 $SAWXO
42 4-SINGLE SOLID LISLE,WHITE EPDXY LF 100 $5.OD $50D.DD
TRAIL CONSTRUCTION SUBTOTAL $194,946.04
SUBTOTAL $7EI8,55D.50
10%ODNnnawcY $78,855.05
25%3TNGfLE&WADMIN $216,8SIM
TOTAL $1,06+1,256.94
Page 66 of 72
S-
Oak Park Heights
Request for Council Action
Meeting Date January 14th,2020
Time Required: 5 Minutes
Agenda Item Title: Approval for Out-Of-State Travel—NLC Congressional City Summit
Agenda Placement New Business
Originating Department/Requestor: Council Member Carly Johnson
Requester's Signature
Action Requested Discussion and Possible Approval
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
Consistent with the City's adopted Travel Policy,I would like the City Council to please
consider my enclosed request for Out of State Travel to the NLC-Congressional City Summit.
NOTES FROMSTAFF.•
1. As of 1/1/20—The Acd Balance is$12,000.00. Acct:101-40100-203
2. Enclosed is the Adopted Travel Policy.
3. Expenditures Expected to Date:3 sign-ups to LMC-Experienced Elected Officials Conference—IN STATE.$275 each for the
Coni:plus one-dight hotel if desired.
Page 67 of 72
Purpose:
I request that we authorize funding for one individual to attend the National League of
Cities's (NLC) Congressional City Summit on March 8-11,2020. I would like to attend,
however,if another council member or the Mayor would prefer to attend, I would like to allow
that individual to attend.
At the conference, elected officials receive training on numerous issues relevant to our
role as the Mayor or a council member. Last year, there was training on infrastructure,housing,
homelessness, opioid and other drug issues,mental health, and public safety,as well as,ways to
increase civic engagement,to name a few. At the last conference, as the attendee, I was able to
bring back a possible grant opportunity,which from my understanding has occurred in the past.
At the conference,not only are you able to network with elected officials from across the
country, but some of the best networking is with other Minnesota officials in attendance,the
Rochester Student Council, and League of Minnesota Cities (LMC) staff. It also provides the
opportunity for further involvement, for example, I was able to join a PFAS subcommittee that
was able to draft lobbying positions for NLC and attend the Energy, Environment and Natural
Resources policy committee meeting,which I continued that commitment with phone
conferences throughout the year.
The NLC Congressional City Summit also provides an opportunity to meet with our
federal elected officials as a LMC unit. Last year,NLC members advocated for a bipartisan
infrastructure bill.
After the conference,the individual should provide a written report to the Council, notes
taken at any meeting, share material received, and possible grant opportunities.
Expected Expenses
The below expenses would include registration, airfare, and the hotel. In consideration of
price, the cheapest hotel partnering with NLC is listed(the hotel I stayed at last year). The flight
is basic economy with no checked bag, it was the cheapest flight allowing a carry-on. Flights on
both Saturday and Sunday will be considered at the time of booking to determine what is
cheapest and would still allow the individual to attend all of the events.
Item -Expense
Early Bird Registration $615
Flight $289
Hotel(Hotel Palomar) $272 per night(max. 4 nights)+$162.66
(City Tax
Total: 1 $2,154.66
This does not include reimbursement for food,ground transportation, or anything outside of the above expenses.
None of the above expenses are for events sponsored or affiliated with political parties.
Request
Given that flights may vary, I would like to request a maximum of$2,500 be dedicated to
attend the NLC Congressional City Summit.Actual expenses should be closer to $2,154.66
given my current calculation.
Page 68 of 72
CITY OF OAK PARK HEIGHTS
POLICY ON FUNDING FOR TRAVEL, CONFERNCES AND
SCHOOLS FOR ELECTED OFFICIALS
Purpose:
The City of Oak Park Heights recognizes that its elected officials may receive value from
traveling for workshops, conferences, events and other assignments outside of the City.
This policy sets forth the conditions under which travel, conferences and schools will be
reimbursed(or paid directly)by the City.It is the further intention of this Policy to comply
with Minnesota Statute 471.661. This Policy would take effect on January 1 g,2020.
1 -%HN QESOTA STATUTES 2418 471.561
471.651 OUT-OF-STATE TRAVEL.
The governing body of each statutoryor home mile charter city.county.school district.regional agency,
or other political subdivision,except a town,must have on record a policy that controls travel outside the
state of Minnesota for the applicable elected officials of the relevant unit of government.The policy const
be approved by a recorded vote and specify_
(1)when travel outside the state is appropriate:
(2)applicable expeuse liuzits:and
(z)procedures for approval of the travel.
The policy must be made available for public inspection upon request.Subsequent changes to the policy
must be approved by a recorded vote.
History:2003 c 1.56 arr.?s 3S:2009 c 1.52 s 21
General Guidelines:
1. At the time of the creation of the City's Annual Budget and as resources permit, the
Council may identify and allocate a total amount to Fund#101-40100-2030)as it deems
reasonable to accomplish the purposes of this Policy for the forthcoming year.
2. If funds are allocated in the budget process, the Fund may then be utilized for the
following"in-State"purposes without further Council action and in the following order
of priority as funds permit:
a. The Fund shall be first utilized for the attendance of any City elected official
to the League of Minnesota Cities(LMC)Annual Conference and its related
travel and lodging expenses.
b. the Fund shall also provide the Office of the Mayor resources for attendance
to the Minnesota Mayor's Association Annual Conference including its
related travel and lodging expenses.
Page 69 of 72
c. The Fund shall cover the related travel, registration and expenses of LMC
Newly Elected Officials Training for any newly elected officials, (within
the first 12 months in office).
d. Metro area meetings (such as those held by the LMC, METRO CITIES,
MAOSC and the Coalition of Utility Cities; including but not limited to
their related policy development and adoption meetings, Experienced
Elected Officials Training or other general training these groups may offer)
where overnight accommodations are not necessary.
3. In order to expend any other amounts from this Fund (or any other fund); the event,
workshop, conference or assignment(in or out-of-State)must be approved in advance
by a majority of the City Council at an open meeting and must include an estimate of
the costs including the event, travel and /or lodging. In evaluating the request, the
Council will consider the following:
• Whether the elected official will be receiving training on issues relevant to
the City or to his or her role as the Mayor or as a council member;
• Whether the elected official will be meeting and networking with other
elected officials to exchange ideas on topics of relevance to the City or on
the official roles of local elected officials.
• Whether the elected official will be viewing a city facility or function that
is similar in nature to one that is currently operating at, or under
consideration by the City where the purpose for the trip is to study the
facility or function to bring back ideas for the consideration of the full
council.
• Whether the elected official has been specifically assigned by the Council
to testify on behalf of the city or to otherwise meet with elected state or
elected federal officials on behalf of the city.
• Whether the city has sufficient funding available in the budgeted Fund to
pay the cost of the trip. If the budgeted Fund does not have resources, the
Council will be required to identify and approve an alternative funding
source.
4. No reimbursements will be made for attendance at events sponsored by or affiliated
with political parties.
5. The City may make payments in advance for airfare, lodging and registration if
necessary. Otherwise all payments will be made as reimbursements to the elected
official.
6. Use of the most cost-efficient mode of travel available,taking into consideration
reasonable time constraints, is required.
7. Airfare will be reimbursed at the coach rate.
Page 70 of 72
8. Mileage will be reimbursed at the IRS rate. If two or more council members travel
together by car, only the driver will receive reimbursement. The City will reimburse
for the cost of renting an automobile if necessary,to conduct city business.
9. Lodging and meal costs are limited to those which are reasonable and necessary.
10. Receipts are required for lodging, airfare, and meals and should accompany an
expense report form.It is not necessary to have receipts for cabs and tips.The expense
report form shall be submitted to the City Clerk(or Finance Department)for payment
within 30 days after the event.
11. The City will not reimburse for alcoholic beverages, personal telephone calls, costs
associated with the attendance of a family member,rental of luxury vehicles, separate
meal expenses when otherwise included in the cost of registration, or recreational
expenses such as golf or tennis.
12. Elected officials are encouraged to give oral or written reports on the results of the trip
/event at the next Council meeting and are encouraged to collect and share reasonable
materials received to the balance of the Council.
13. The City Council may make exceptions to the policy as deemed reasonable and
necessary by a majority of the City Council.
Page 71 of 72
THIS PAGE INTENTIONALLY LEFT BLANK
Page 72 of 72