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Home My WebLink About01-14-2020 Worksession Packet 0 City of Oak Park Heights Worksession Date: Tuesday, January 14, 2020 Time: 5:00 PM Location: Oak Park Heights City Hall 1. Call to Order 2. Allen S. King Plant Decommissioning/Re-Use Discussion 3. 2019 Goals Update and Set 2020 Date 4. Adjourn Pagel of 30 THIS PAGE INTENTIONALLY LEFT BLANK Page 2 of 30 e s City of Oak Park Heights Page 1 of 14168 Oak Park Blvd. N•Oak Park Heights,MN 55082•Phone 651 9-4439•Fax 651 439-0574 1/10/20 TO: Mayor and City Council emb FROM: Eric Johnson,City Ad ini RE: Worksession 1/14/ Dear Mayor and Council members: Two items for the Worksession are planne 1. Allen S. King Plant Decommi ioning/Re-Use Mr.John Shardlow will make a follow-up presentation to the Council relating to the Allen S. King Plant closure. Generally, it includes the review of the proposed SCOPE OF WORK. That SCOPE is attached. (it is also on your Council Agenda as a placeholder— assuming it move forward. Mayor McComber informed me that it is possible both Sen. Housley and Rep. Christensen may attend the meeting to hear mor information about this matter. 2. 2019 Goals Update&Set 2020 Date: Discuss and update 2019 Goals listing;A"Large Matrix Listing"will be shared at the meeting —enclosed is a small version that can be hard to read.Also,two related items: 1)Set possible date for 2020 discussion and 2) Mayor McComber would like to share information on the Adult Playground Concept—information is enclosed. Page 3 of 30 ® Stantec 733 Marquette Avenue Suite 1000,Minneapolis MN 55402-2309 January 7,2020 File: 193804705 Attention: Mr.Eric Johnson City of Oak Park Heights 14168 Oak Park Boulevard Oak Park Heights,MN 55082 Reference: Proposal for Planning Services—Closure and Reuse of the Allan S. King Plant Dear Eric, This letter with the attached detailed Scope of Services,constitutes the agreement for Professional Services between the City of Oak Park Heights and Stantec,for providing Professional Planning Services to support Oak Park Heights in fully understanding the challenges and opportunities associated with the closure and reuse of the Allan S. King Plant. The Project includes the implementation of a series of Advisory Panel Meetings/Workshops intended to inform the City of the parameters and possible outcomes of the King Plant decommissioning and reuse. The lump sum fee for this work as outlined in the attached detailed scope of services is$55,000. In addition, it is anticipated that further studies will be identified as an outcome of the Advisory Panel Process action plan. An estimated hourly not-to-exceed budget of$20,000 is provided for additional services. Work identified as additional services,will be subject to the preparation and approval of specific tasks and cost estimates. No work will be done under this category without prior authorization. The budgets for the proposed tasks are summarized as follows: Task 1 —Advisory Panel Meetings/Workshops(Lump Sum) $55,000 Task 2—Additional Services(Hourly Not-To-Exceed) $20,000 Total Estimated Pee $75,000 The project is anticipated to start immediately once funding has been secured and authorized by the City. It is anticipated to be completed by early 2021 This letter and the attached detailed Scope of Services represent the understanding between the City and Stantec in respect to the Project and may only be modified in writing signed by both of us and is subject to the current Master Services Agreement between the City and Stantec. Page 4 of 30 January 7,2020 Mr.Eric Johnson Page 2 of 2 Reference: Proposal for Planning Services-Closure and Reuse of the Allan S.King Plant If this letter satisfactorily sets forth conditions of our Agreement, please sign in the space below and return one copy to our office. CITY OF OAK PARK HEIGHTS By Print Name and Title Date If you have any questions, need additional information, or wish to discuss this matter in greater detail, please contact us. Thank you for the opportunity to provide these services. Regards, Stantec Consultinc, Services Ir John W. Shardlow, FAICP Lee M. Mann, PE MN,WI,CA Senior Principal Planner City Engineer 612-712-2127 Phone: 612-712-2085 John.shardlow@stantec.com Lee.mann@stantec.com Attachment: Planning Scope of Services-Allan S.King Plant c. file Page 5 of 30 ® Stantec Scope of Services—Allan S. King Plant Professional Planning Services to support Oak Park Heights in fully understanding the challenges and opportunities associated with the closure and reuse of the Allan S King Plant Background: In July of this year, Xcel Energy submitted its Integrated Resource Plan (IRP)to the Minnesota Public Utilities Commission. One of the original options for the King Plant was for its decommissioning to be scheduled for the mid-2030s, but instead the IRP identified the closure in 2028. Given the magnitude of this change and the breadth of its implications, it is important for the City to prepare and implement a comprehensive strategy to fully understand the challenges and opportunities the closure of the King Plant presents. This proposal is focused on Step One of this process. Purpose: 1. Education—the City needs a fuller and more comprehensive understanding of the implications of this major land use change, the decommissioning process and the challenges and opportunities presented by the reuse of this strategically located 140-acre property. 2. Set City Council Expectations—the City of Oak Park Heights is the land use authority and will make the final decisions regarding its Comprehensive Plan, Zoning and the approval of future land uses. The City also recognizes that this facility and site are of State-wide and federal significance and many stakeholders have an interest in these issues. This process is intended to respect these interests and invite the participation of these stakeholders, share a common body of information and work together in an atmosphere of mutual respect. 3. Roles, Responsibilities, Communications- Establish a shared understanding about the roles and responsibilities of all the participants and establish and implement a Communications Plan, to ensure the timely sharing of relevant information throughout the decommissioning and reuse process. 4. Vision &Goals—Through research and analysis and the development and review of alternative scenarios, the City will establish a broad framework of desired outcomes. These will be established in a Vision Statement and goal statements for land use, economic development, the environment, social and other categories to be determined. Allan S King Plant Future Land Use Advisory Panel Since one of the key purposes of this process is educational, the formation of an Advisory Panel serves a dual purpose. First, the process will include the assemblage and analysis of relevant information that is essential to inform future land use decisions. Second, it will include, and actively engage representatives from a strategically selected group of key stakeholders.This will ensure that all the key players share a common understanding and access to the facts and include interest groups in the City's process, instead of potentially being involved in a separate process. This process is designed to openly share all the relevant information and to provide opportunities for multiple stakeholders to request additional information and provide input at every stage of the process. All this information and stakeholder input is intended to support the City Council in its decision making. Page 6 of 30 January 7,2020 Scope of Services—Allan S.King Plant Page 2of5 Reference: Scope of Services to Provide Professional Planning Services to support Oak Park Heights in fully understanding the challenges and opportunities associated with the closure and reuse of the Allan S long Plant Summary of Workshops The following is a description of the Advisory Panel meetings. The specific focus of topics covered in these meetings will likely change, as the process unfolds and information about opportunities and constraints becomes available. 1. Project Initiation—City Council • Approve the process and the participants on the Advisory Panel • Establish roles and responsibilities • Set expectations for the process, deliverables, discuss desired outcomes • Establish schedule, project timeline 2. Integrated Resource Plan (IRP)—Xcel Energy • Presentation and description of the July 19, 2019 Integrated Resource Plan • Identify how King Plant Closure fits in to the Statewide strategy • How does the decommissioning process work?Who is involved and how? • How will the power generation be replaced for the area? 3. Allan S. Kinn Plant Property—in depth description—Xcel Energy • Location, size, topography, access, drainage, municipal services, etc. • Built environment, what exists on the property? Implications for reuse • Natural environment, both on site and in surrounding area ® Detailed description of the federal, State, Regional, County and local regulations that will shape the future of this property 4. Economic Development Assessment • Descriptive Profile: o Demographic, socioeconomic,wage and income, labor force, business/industry patterns, land and building availability, housing affordability,taxes and other relevant characteristics of the local economy over time o Comparison to the broader Washington County and the seven-county Minneapolis/St. Paul region. Page 7 of 30 January 7,2020 Scope of Services—Allan S.King Plant Page 3 of 5 Reference: Scope of Services to Provide Professional Planning Services to support Oak Park Heights in fully understanding the challenges and opportunities associated with the closure and reuse of the Allan S King Plant 5. Economic Impact Analysis • Local Economy Impact—performing input/output analysis to determine direct, indirect and induced impacts of the plant closing • Identify how specific changes (growth/decline) in the economy ripple through the local economy, affecting the entire economy • Tax base&Taxes Impact—Estimating the lost value and taxes to the City and other taxing jurisdictions&estimate the type, intensity and timing of new development that would result in the replacement of the loss in property value and taxes due to the closing. 6. Environmental Context, Natural and Regulatory Issues, Opportunities & Requirements • Natural resource inventory &assessment • Wild &Scenic River designation, purpose, history, implications • MnDNR regulations • US Army Corps of Engineers regulations • Environmental restoration, conservation, open space, trail potential (public, private) 7. Synthesis—Strengths,Weaknesses, Opportunities &Threats • Series of coordinated exercises and facilitated discussions designed to form a consensus about the basic description of the future use of the property 8. Vision statement, Goals & Desired Outcomes • Facilitated process leading to a working vision statement and a set of preliminary goals and values. 9. Evaluation of Alternative Scenarios • A facilitated process will evaluate different scenarios, prepared by the consultant and City staff. • The alternatives will be evaluated and ranked based on the vision statement and preliminary goals 70. Presentation to the City Council • With the support of the City staff and Consultant, the Advisory Panel will present their findings to the City Council • Based on the work of the Advisory Panel and the review of the City Council,two basic reuse concept plans will be prepared. • The Council will take this work under advisement and use it to inform future decisions and determine the next steps in the process. Page 8 of 30 January 7,2020 Scope of Services—Allan S.King Plant Page 4 of 5 Reference: Scope of Services to Provide Professional Planning Services to support Oak Park Heights in fully understanding the challenges and opportunities associated with the closure and reuse of the Allan S King Plant Next Steps,Action Plan Staff and Consultant will review the work of the Advisory Panel and meet with the City Council. Based on the Council's direction, the Consultant will prepare a timeline through the decommissioning and demolition of the King Plant. A detailed, step by step Action Plan will be prepared, in coordination with the project timeline. The Action Plan may include, but may not be limited to, recommendations to pursue: • Additional study, or investigations • The identification and pursuit of funding • Legislative requests • Comprehensive Plan amendment • Market research • Funding, grant applications • Request for Proposals for Development • Other Desired Outcomes, Key Questions to be Answered,Goals to be Achieved This will be a dynamic process and questions will emerge that aren't known today, and goals are also likely to change as information is revealed and the opinions and aspirations of stakeholders are expressed and understood.At this point, the following questions will be answered, and fundamental goals will be accomplished: 1. What are the Land Use and Zoning issues and adjoining uses that will have an impact on the future of the King Plant property? 2. What environmental assessments and issues are associated with the closure? 3. What opportunities exist for repurposing?Could they support job creation?What are the constraints associated with repurposing? 4. What are the Wild &Scenic River related issues? 5. What are the implications of any future use on City services? 6. What is the optimal way to involve the community in this decommissioning and reuse process? 7. What have other communities done? Page 9 of 30 January 7,2020 Scope of Services—Allan S.King Plant Page 5 of 5 Reference: Scope of Services to Provide Professional Planning Services to support Oak Park Heights in fully understanding the challenges and opportunities associated with the closure and reuse of the Allan S King Plant Project Deliverables: • 10 PowerPoint presentations, handouts and meeting materials • A report summarizing the findings, including a Vision Statement, Preliminary Goals, alternatives analysis and ranking (estimated 40 pages) • An Action Plan with a timeline, identifying key milestones and related City actions (estimated 40 pages) • Two illustrative concept plans, articulating and illustrating the City's aspirations and expectations for the future of the property. (including color-rendered hard copies at poster size, and electronic copies) Proposed Budget: The specific allocation of budget may change, based on opportunities and needs that emerge during the process. The following breakdown is based on experience and an assessment of the effort needed to deliver a process and these deliverables. This is a dynamic process. It is expected that the completion of the Advisory Panel process and City Council review will identify the need for additional research, engineering analysis, expert studies, or additional meetings. The cost for the Advisory Panel Process assumes that there will be no fee charged by stakeholders that provide presentations. Any work identified under additional services below, will be subject to the preparation and approval of specific tasks and cost estimates. No work will be done under this category without prior authorization. Expense Cate-gories: Cost Workshops: Consultant/facilitation of workshops,working meetings with staff, production of presentation graphics, handouts, summary report, action plan and two concept plans-Lump Sum: $55,000 Additional Services: Engineering feasibility analysis, expert studies, additional research, meetings etc. as mutually agreed to in writing prior to commencement. - Hourly Not-To-Exceed without authorization: $20,000 Total $75,000 Page 10 of 30 Page nmno I � pP➢ 1 a I �1 i+ t i if lit a j e � i d 1 6 a i Page 12 of 30 t The Lawn On D Is An Adult Playground In Massachusetts With Glowing Swings Page 1 of 18 YOUR STATE Posted in hh s h r , t July 24,2018 by Scpha This Epic Adult Playground In Massachusetts Has Giant Glowing Swings When was the last time you spent an afternoon hanging out on the swings?This adult playground in Massachusetts has games, toys, and play equipment that's all perfectly sized for adults. Best of all, it's free to visit and play! 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