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HomeMy WebLinkAbout01-27-2020 Parks Packet CITY OF OAK PARK HEIGHTS 41 PARKS COMMISSION MEETING AGENDA MONDAY, JANUARY 27, 2020 6:00 PM AT CITY HALL I. Call to Order II. Approval of Agenda III. Approve Parks Commission Minutes —December 16, 2019 (l.) IV. Department/ Commission Liaison Reports A. Arborist B. Public Works Director C. Other/ Commission Liaison Report V. Visitors/Public Comment This is an opportuniryfor the public to address the Commission with questions or concerns not on the agenda. Please limit comments to three minutes. VI. Public Hearing None VII. Old Business None VIII. New Business A. Recommend Appointment of Judith Chirhart to Second Term (2) IX. Annual Meeting of the Parks Commission — Election of Officers (3) X. Informational A. Next Meeting: Monday, Februarys 24 at 6:00 p.m. at City Hall B. Upcoming Council Meeting: Tuesday, .January 28 at 6:00 p.m. XI. Adjourn THIS PAGE INTENTIONALLY LEFT BLANK CITY OF OAK PARK HEIGHTS 1 PARKS COMMISSION MEETING MINUTES Mond,.iy, December 16, 2019 at City Hall 1. Call to Order: Chair Wever called the meeting to order. Present: Vice Chair Chirhart, Commissioner Thoreson, City Administrator Johnson, Public Works Director Kegley, Arborist Danielson, and Commission Liaison Johnson. Absent: Commissioner Peterson. I1. Approval of Agenda: Vice Chair Chirhart, seconded by Commission Thoreson, moved to approve the Agenda but move the Worksession to the end of the meeting. Carried 3-0, 111. Approve Parks an j Trails Copnmissioii Minutes - November 18, 2019: Commissioner Thoreson, seconded by Vice Chair Chirhart, moved to approve the Minutes. Carried 3-0. IV. Department/Commission Liaison Reports: A. Arborist: Arborist Danielson reported she submitted the Tree City USA designation application. She also reported that SavATree was working on the fall tree pruning list and the fall boulevard and park tree removal list. 13. Public Works Dircctor: Public Works Director Kegley reported that staff was flooding the rinks, and they were hoping to open the warming houses by December 26. C. Other/Commission Liaison Reports: No report. V. Visitor/Public Comment: None VI. Public Hearings: None VII. Old Business: None VIII. New Business: A. Parks and Trails Commission Vacancy: Chair Weyer reported that the Commission would conduct an interview at the worksession at the end of the meeting. B. Fat Tire Bike Trail Grooming: City Administrator Johnson reported that Matt Lehman from SASCA brought a proposal to the City requesting permission to allow them to try the fat tire bike grooming tool on the bike trails in Oak Park Heights. Mr. Lehman was present at the meeting and provided an annual report on the trails. He said that there was one concern with erosion at the footings on the large bridge in the center of the park due to water running through the ravine in the spring. He said they may come to the City in the future requesting funding to help mitigate the problem. The Parks and Trails Commission discussed concerns with the school bike team sharing the trail and area with other pedestrians. Commissioner Thoreson suggested Parks Commission Minutes December 16, 2019 Page 2 of 2 a trail etiquette course for the students and coaches. Mr. Lehman said they try to emphasize etiquette on an on-going basis. Commissioner Thoreson, seconded by Vice Chair Chirhart, moved to support the use of the groomer for a one-season trial period and that SASCA come back in one year to provide a report letting the Commission know how it went, including any conflicts that occurred. Carried 3-0. IX. Informational: A. Next Meeting: Monday, January 27, 2020 at 6:00 p.m. at City Hall B. Upcoming Council Meeting: Tuesday, January 14, 202 X. Adjourn to Workssession Vice Chair Chirhart, seconded by Commissioner Thoreson, moved to adjourn to the worksession. Carried 3-0. XI. Reconvene Regular Meetin_ Commissioner 1'horeson, seconded by Commissioner Chirhart, moved to recommend to the City Council that George Hoeppner be appointed to the Parks and Trails Commission and to send a letter to the other applicant to invite him to always offer input to the Parks and Trails Commission and to consider future applications when vacancies occur. Carried 3-0. XII. Adjourn: The regular meeting was adjourned. Respectfully submitted, Jennifer Pinski City Clerk 0 City of oak Park Heights 2 Memo To: Parks and Trails Commission From: Jennifer Pinski Date: January 24, 2020 Re: Reappointment to the Parks Commission —Judith Chirhart Ms. Judith Chirhart was appointed by the City Council to fill a vacancy and serve a first term on the Parks Commission from May 2016 through December 2019. Ms. Chirhart has indicated she would be interested in serving a second term on the Parks and Trails Commission commencing January 2020 through December 2022. The Parks and Trails Commission must make a recommendation to the City Council for the reappointment. PARKS COMMISSION Commissioner: Judith Chirhart 04/18/16 PC recommended appointment to fill vacancy and to a three-year term 04/26/16 CC appointed to fill vacancy 01/29/18 PC appointed as Vice-Chairperson 01/28/19 PC re-appointed as Vice-Chairperson Commissioner'rerm(s) Officer Terms) May 2016- December 2019 Vice-Chairperson January 2018 -January 2020 Other Appointments: City of Oak Park Heights 3 Memo To: Parks and Trails Commission From: Jennifer Pinski Date: January 24, 2020 Re: Annual Meeting For your convenience, I have provided you with a copy of page 3 of the Parks and Trails Commission Bylaws. This will provide guidance for the Annual Meeting. Annual Meetings are to be held each year, with the nomination and election of Chairperson and Vice- Chairperson as needed. At the January 2019 Annual Meeting, Anthony Weyer was re-elected as Chairperson and Judith Chirhart was re-elected as Vice-Chairperson with both positions expiring January 2020. According to the Bylaws, a member can serve as Chairperson or Vice-Chairperson for two consecutive years. Therefore, the current Chairperson and Vice-Chairperson cannot serve another term for this year. The positions could be flipped, or any other member of the Parks Commission could be elected to either position. Upon completion of the Annual Meeting, the new Chairperson will reconvene the Regular Parks Commission Meeting Agenda. ARTICLE 4 — OFFICERS, DUTIES AND ELECTION OF OFFICERS A. Officers. The officers of the Parks and Trails Commission shall be Chairperson and Vice-Chairperson. B. Duties of the Chairperson. The Chairperson shall preside at all meetings,. appoint Parks and Trails Commission members to committees, appoint Parks and Trails Commission representatives, rule on procedural questions (subject to reversal by a two-thirds (213) vote of those members in attendance), meet with all newly appointed members, exercise the same voting rights as other Parks and Trails Commissioners and carry out such other duties as are assigned by the Parks and Trails Commission or by the City Council. C. Duties of the Vice-Chairperson. The Vice-Chairperson shall act in the absence or inability to act of the Chairperson, and in such instances shall have the powers and functions of the Chairperson. D. Terms. The Parks and Trails Commission officers shall be elected from among its appointed members. No member shall serve as Chairperson or Vice- Chairperson for more than two consecutive years. A member may serve as Vice- Chairperson for two years and then Chairperson for two years, or in alternate or alternating order. The election shall occur at the Parks and Trails Commission's annual meeting. E. Vote. Candidates for office receiving a majority vote of the entire membership (three-fifths (315), shall be declared duly elected. F. Date of Office. Newly elected officers and members shall take office at the annual meeting in January and which is an end date (sine die) for the preceding term year. G. Vacancies. Vacancies occurring in the offices of the Parks and Trails Commission shall be filled immediately by the above election procedure. ARTICLE 5 -- MEETINGS A, Annual Meeting. An annual organizational meeting shall be held in January of each year. Election of officers shall be conducted at that time. B. Regular Meetings. Regular meetings of the Parks and Trails Commission shall be held at 6:00 PM on the third Monday of each month or as otherwise designated to account for legal holidays or other special circumstances as approved by the City Administrator. The meetings shall be held in the City Hall Council Chambers or as otherwise designated and duly posted. The regular 3