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HomeMy WebLinkAbout03-24-2020 Council Packet CITY OF OAK PARK HEIGHTS TUESDAY, MARCH 24, 2020 CITY COUNCIL MEETING AGENDA 6:00 PM AT CITY HALL SOME OR ALL COUNCILMEMBERS APPEARING VIA TELEPHONE CONFERENCE (ALLOWED PER MN STAT 13D.021) 6:00 p.m. L Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 6:00 p.m. IL Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Johnson D. Councilmember Liljegren E. Councilmember Runk F. Staff • Recycling Award 6:05 p.m. III. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please limit comments to 3 minutes in length). 6:05 p.m. IV. Consent Agenda (Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Minutes —February 25, 2020 C. Approve Proclamation for April 24, 2020 as Arbor Day and May 2020 as Arbor Month D. Approve Resolution Granting the Application of White Tails Unlimited Metro Area to Conduct a One-Day Raffle at Heights Hall& Club on September 12, 2020 E. Approve Consumption and Display Permit for LRS Enterprises, Inc. dba Sodie's Cigar and Pipe F. Approve Proclamation for May as Pony Pride Month G. Authorize Staff to Enter into Agreement with St. Croix Sweeping for City Sweeping Services through 2020 H. Authorize Staff to Extend Valdes Lawn Care and Snow Removal LLC Contract for Lawn Care Services I. Approve Beginning Hiring Process for Replacement Officer/Creation of List J. Approve Second Extension to the SRO Service Agreement with the ISD 9834 K. Approve Resolution Outlining Approval with Conditions —Related to Twin Cities Orthopedics—Design Guidelines/Site Plan Review, Conditional Use Permit and Vacation of Easement located at 5715 Memorial Ave L. Approve Resolution Outlining Approval with Conditions —Related to OPC Properties— Sign Replacement at 5991 Norwich Ave M. Approve Resolution Continuing Mayoral Declaration of Emergency 20-03-01 related to Corona Virus— COVID-19 Please mute or silence any cell phones,computers or other devices during meeting—Thank You. Page 1 of 164 Agenda March 24,2020 Page 2 6:10 p.m. V. Public Hearings 6:10 p.m. VI. Old Business 6:10 p.m. VII. New Business A. Reschedule Goal Setting and April 2020 Meetings 6:15 p.m. VIII. Other Council Items or Announcements 6:15 p.m. X. Adj ournment Page 2 of 164 Oak Park Heights Request for Council Action Meeting Date_ NJarch 24, 2020 Agenda Item Recycling Award Time Req. 0 Agenda Placement Staff Reports Originating Department/Requester Administration/Jennifer Pinski Requester's Signature Action Requested Receive Information Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 3 of 164 isCity of Oak Park Hei hts 14168 Oak Park Blvd.N.Oak Park Heights,MN 55082.Phone(651)439-4439•Fax(651)439-0574 March 13, 2020 Kristina Gitner 5335 O'Brien Ave North Oak Park Heights, MN 55082 Dear Kristina: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, March 12, 2020, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! Jennifer Pinski City Clerk TREE CITY U.S.A. Page 4 of 164 Oak Park Heights Request for Council Action Meeting Date March 24, 2020 Agenda Item Approve City Council Minutes —February 25. 2020 Time Req. 0 Agenda Placement Consent Originating. Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 5 of 164 CITY OF OAK PARK TIGHTS TUESDAY, FEBRUARY 25, 2020 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber called the meeting to order at 5:04 p.m. Present: Councilmembers Johnson, Liljegren and Runk. Staff present: City Administrator Johnson, City Clerk Pinski, City Attorney Kevin Sandstrom, City Planner Richards and City Engineer Mann. Absent: Councilmember Dougherty. Mayor McComber added Consent Agenda Item O: "Approve Resolution Granting the Application of MDHA St. Croix Valley Chapter to Conduct a One-Day Raffle at Heights Hall and Club on April 4, 2020" and New Business Item F: "Lookout Trail—Turnback Agreement— MNDOT/OPH" to the agenda. Councilmember Runk, seconded by Councilmember Liljegren, moved to approve the Agenda. Carried 4-0. II. Council/Staff Reports: A. Mayor McComber: She reported she attended the League of Minnesota Cities advocacy media training; a meeting on Build It Right; a breakfast meeting with City Administrator Johnson and Xcel Energy; a meeting with Representative Lippert the previous week at the state house; the City Administrators, Mayors, and Chamber breakfast meeting that morning; and a meeting with Department of Corrections on their new strategic plan. She said she would be attending the Minnesota Association of Small Cities Legislative day, a board meeting and a reception; a meeting with Representative Doudt and Representative Gazelka; and a meeting with Governor Walz; and she would be testifying before the Energy Finance Policy Committee on the energy renewable grants. She also said there was a social medial webinar scheduled the following week. B. Councilmember Dougherty: Absent, C. Councilmember Johnson: She reported that the Parks and Trails Commission meeting for February was cancelled. She said she received calls on snowplowing which the City Administrator addressed. D. Councilmember Liljegren: He reported the Planning Commission met on February 13 and the next Joint Airport Zoning Board meeting was set for March 25 at 3:30 p.m. E. Councilmember Runk: He reported he attended the CVB meeting, and that the February Middle St. Croix Watershed Organization's meeting was cancelled. Page 6 of 164 City Council Meeting Minutes February 25, 2020 Page 2 of 5 F. Staff: City Clerk Pinski reported that Jerid Gardner at 5311 O'Brien Avenue North and Thomas Brechtel of 14075 Upper 54th Street North tivcre cliosen as the recycling award winners in February. III. Visitors/Public Comment: Jim Kremer of 5475 Oakgreen Place North said he was extremely disappointed how the City Council was treated by the Mayor of Bayport at the last City Council meeting. He felt her comments were inappropriate. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Worksession Notes—January 14, 2020 C. Approve City Council Minutes—January 14, 2020 D. Approve Resolution Granting the Application of Stillwater Area Fastpitch Association to Conduct a One-Day Raffle at Stillwater Area High School on May b, 2020 E. Approve License for Sale/Storage of Fireworks at Menards #3129 F. Approve Model Resolution Supporting Infrastructure Accountability G. Approve the Labor Agreements with Police—LELS, Supervisors- Teamsters and AFSCME H. Approve Salary Adjustment for Exempt Employees i. Approve Code Red Joint Powers Agreement with Washington County Sheriff's Office for 2020 —2022 J. Approve Summer Park Programming for 2020--Position and Events K. Approve JPA for Fuel Contract 2020 L. Approve Palmer Station Stormwater Management Declaration & Easement Agreement M. Approve Resolution for Final Funding of the Comprehensive Plan N. Approve Resolution for the 2019 Budget Requiring Fund Balance Allocations O. Approve Resolution Granting the Application of MDHA St. Croix Valley Chapter to Conduct a One-Day Raffle at Heights Hall and Club on April 4, 2020 Councilmember Johnson, seconded by Councilmember Runk, moved to approve the Consent Agenda. Roll call vote taken. Carried 4-0. V. Public Hearings: None VI. Old Business: A. 2020 Street Improvements—Award Bid: City Administrator Johnson reported that the City received bids, and that the funding would be derived from two sources: the Mill and Overlay Fund and the Street Reconstruction Fund. He said that the City would seek reimbursements Page 7 of 164 City Council Meeting Minutes February 25, 2020 Page 3 of 5 from Baytown Township in the amount of$63,983.58 plus related soft costs. City Engineer Mann reported that the City received eight bids, and the low bid was $866,791.00 made by OMG Midwest, Inc. dba Minnesota Paving and Materials. Councilmember Runk, seconded by Councilmember Liljegren, moved to move forward with the project and award the bid to OMG Midwest, Inc. dba as Minnesota Paving and Materials. Carried 4-0. VII. New Business: A. Fury Jeep—Interim Use Permit Automotive Storage and Sales 14702 60`" Street N: City Planner Richards reviewed his planning report. Councilmember Liljegren, seconded by Councilmember Runk, moved to approve the Resolution. Roll call vote taken. Carried 4-0. B. Chief of Police—Possible Retirement and Hiring Process: City Administrator Johnson stated that the City should start the process for identifying a replacement for the Chief of Police after his retirement. A timeline was included in the City Council packet, and he proposed a committee of two members of the City Council, the City Administrator, the City Attorney, the City Clerk or other senior staff member, and a possible consultant or former Chief from a Minnesota City. Councilmember Liljegren and Mayor McComber said they would like to be a part of the process. Mayor McComber suggested having a worksession to go over the job description before the next City Council meeting and suggested each councilmember provide input on what they were looking for in the next Chief Councilmember Runk suggested the City seek out a former Chief from a City in Washington County for the committee. McComber suggested having a list of potential Chiefs ready for the worksession. Councilmember Johnson, seconded by Councilmember Liljegren,moved to set a worksession for 5:00 p.m. on March 24, 2020. Carried 4-0. City Administrator Johnson recommended the City Council start a list of 2020 goals for that worksession as well. C. Comprehensive Plan—2018 U date/Ado tion: Councilmember Runk seconded by Councilmember Li1jegren, moved to approve the Resolution. Roll call vote taken. Carried 4-0. D. Allen. S. King Plant Decommissioning and Reuse Adviso Panel: City Administrator Johnson said the invitation for the various agencies identified in the policy was set up to be signed by the Mayor and all Councihnen-ibers. He recommended an edit to the policy to provide joint Page 8 of 164 City Council Meeting Minutes February 25, 2020 Page 4 of 5 powers associations, such as the watershed, to appoint an elected official if they were unable to send a staff member or other volunteer to be on the panel. Councilmember LiIjegren, seconded by Councilmember Johnson,moved to approve the panel participation invitation and policy revision. Carried 4-0. E. Waste Receptacles Curbside After Pickup Dav: Mayor McComber suggested sending letters to residents to remind them not to leave waste containers in the street as it impeded snow plows, emergency vehicles, and street sweepers. City Administrator Johnson suggested that sending a letter would be costly. Mayor McComber requested an article be placed in the next City newsletter. F. Lookout Trail—Turnback Agreement—MNDOT/OPH: City Engineer Mann reviewed and addressed the items that were brought up to the City Council by resident David Beaudet at their meeting in January. City Administrator Johnson reported that the land swaps had been completed. He said that the stormwater facilities that cross Lookout Trail or are along the West side of Lookout Trial remain the City's facilities to manage and maintain regardless of this project or turnback, but the City would want language in the agreement that would assure the City unambiguous continuation of the facilities and their drainage, and that MNDOT would not be asking the City to divert the water to a different pond. City Administrator Johnson also said there were ponds that were part of the St. Croix River Crossing project that had significant capacity, and the City needed language in the agreement that the City could use the capacity for new or current impervious surfaces. City Engineer Mann said that while Lookout Trail would not drain directly to those ponds, the overall net of the drainage in the area going to the receiving water would be covered. He said the watershed indicated they were willing to agree to the that. Councilmember Runk, seconded by Councilmember Johnson, moved to approve the agreement subject to any final language required by City Engineer or the City Attorney. Carried 4-0. VIII. Other Council Items or Announcements: None Page 9 of 164 City Council Meeting Minutes February 25, 2020 Page 5 of 5 IX. Adjourn: Councilmember Liljegren, seconded by Councilmember Johnson, moved to adjourn at 5:38 p.m. Carried 4-0. Respectfully submitted, Approved as to Content and Form, Jennifer Pinski Maty McComber City Clerk Mayor Page 10 of 164 Oak Park Heights Request for Council Action Meeting Date: Tuesday March 241h 2020 Agenda Item: Arbor Day Proclamation 2020 Time Req. 1 Minute Agenda Placement: Consent Originating Department/Requestor: Public Works AndV KegleV, Public Works Director Lisa Danielson, Arborist Requester's Signature • Action Requested: Proclaim Frida ril 2 th 2020 Arbor Da and Ma 2020 Arbor Month j Please See Attached Proclamation. Arbor Day is recognized in all 50 states as well as in many other countries. Many communities have special Arbor Day events and activities such as tree plantings. During Arbor Month the benefits of tree care and the importance of tree plantings are expressed. Arbor Day and Arbor Month are a great way to get the community active outdoors and make a difference in the appearance of their property and city parks. The City of Oak Park Heights has been named a Tree City USA for 37 years strong and the award is valued greatly by the community. Therefore recommend the Council to proclaim Friday April 24th 2020 Arbor Day in the City of Oak Park Heights and the month of May to be Arbor Month in the City of Oak Park Heights. Page 11 of 164 CITY OF OAK PARK HEIGHTS 4� PROCLAMATION WHEREAS: Minnesota is home to many of our nation's natural resources,foremost among them are our beautiful and abundant forests; and WHEREAS: Trees are an increasingly vital resource in Minnesota today,enriching our lives by purifying the air,conserving soil,water and energy,creating jobs through a large forest products industry, serving as recreational settings, providing habitat for wildlife of all kinds,and creating beautiful landscapes to make our communities more livable;and WHEREAS: Human activities such as construction damage,pollution and neglect,as well as climatic extremes,disease and insects threaten our trees,creating the need for concerted action to ensure the future of community and rural forests in our state and throughout the country; and WHEREAS: Each individual can act locally to improve the environment by planting trees and ensuring that these trees are protected and receive proper maintenance in the years ahead; and WHEREAS: Each year on the last Friday in the month of April and throughout the month of May, the people of Minnesota pay special tribute to the vital natural resource that our trees represent and dedicate themselves to the continued vitality of our state's community and rural forests;. NOW, THEREFORE 1, Mary McComber,Mayor of the City of Oak Park Heights,do hereby proclaim Friday,April 24, 2020 to be ARBOR DAY and the month of May,2020 to be ARBOR MONTH in Oak Park Heights,Minnesota. Signed this, ,2020 Mary McComber, Mayor Tree City U.S.A. Page 12 of 164 Oak Park Heights Request for Council Action Meeting Date March 24, 2020 Agenda Item A%Lipro_e Rest?lotion Granting, the A�atioii of White Tails Unlimited Metro Area to Conduct a One-Day Rafilc zit I lei,-,hts l lall & C'Itlb on September 12, 2020 Time Req. 0 Agenda Placement Consent Originating DepartmentJRequestor Administration/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 13 of 164 RESOLUTION 2003-15 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA RESOLUTION GRANTING THE APPLICATION OF WHITE TAILS UNLIMITED METRO AREA TO CONDUCT A ONE-DAY RAFFLE AT HIEGHTS HALL & CLUB ON SF,P"I`FMBER I2, 2020 WHEREAS, James McArdle, on behalf of White Tails Unlimited Metro Area, has applied with the State of Minnesota Gambling Control Board for a permit to conduct a one-day raffle on September 12, 2020 at the site of Heights Hall & Club, 5880 Omaha Avenue North; and WHEREAS, the City of Oak Park Heights has reviewed the application and finds that its purposes meet the necessary community standards; and WHEREAS, the City of Oak Park Heights has solicited the input of the public and there have been no objections to the granting of the application for the raffle permit as applied for by White Tails Unlimited Metro Area with the State of Minnesota Gambling Control Board, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS AS FOLLOWS: That the application of White Tails Unlimited Metro Area with the State of Minnesota Gambling Control Board to conduct a one-day raffle on September 12, 2020 at the site of Heights Hall & Club, 5880 Omaha Avenue North, within the City of Oak Park Heights is hereby approved with no waiting period. Passed by the City Council of Oak Park Heights this 24th day of March, 2020. Mary McComber ATTEST: Mayor Eric A. Johnson City Administrator Page 14 of 164 * Oak Park Heights Request for Council Action Meeting Date March 24, 2020 Agenda Item Approve Consumption and Dis la Permit for Inc dba Sodie's Cigar& Pipe `Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). Consumption and Display Permits are issued by the State of Minnesota but require local approval (MN Stat 304A.414, Subd. 5). This permit allows for a business to allow consumption but not sell alcohol. Staff has reviewed the permit application and is requesting approval by the City Council. Page 15 of 164 I MINNESOTA STATUTES 2019 340A.414 340A.414 CONSUMPTION AND DISPLAY PERMITS. Subdivision 1. Permit required. No business establishment or club which does not hold an on-sale intoxicating liquor license may directly or indirectly allow the consumption and display of alcoholic beverages or knowingly serve any liquid for the purpose of mixing with intoxicating liquor without first having obtained a permit from the commissioner. Dental of a public facility does not make a subdivision or the facility a "business establishment" for the purposes of this chapter. Subd, la. Additional authorization.A holder of a consumption and display permit under this section who wishes to allow the consumption and display of intoxicating liquor between the hours of 1:00 a.m. and 2:00 a.m.must obtain authorization to do so from the commissioner. The authorization may be provided in a document issued to the permit holder by the commissioner,or by a notation on the permit holder's permit. Authorizations are valid for one year from the date of issuance. The annual fee for obtaining afflhoriz.Lttion is $200. The commissioner shall deposit all fees received under this subdivision in the alcohol enforcement account in the special revenue fund. A person who holds a consumption and display permit and who also holds a license to sell alcoholic beverages at on-sale at the same location is not required to obtain an authorization under this subdivision. Subd. 2. Eligibility for permit. (a)The commissioner may issue a permit under this section only to: (1)an applicant who has not,within five years prior to the application,been convicted of a felony or of violating any provision of this chapter or rule adopted under this chapter; (2) a restaurant; (3)a hotel; (4)an establishment licensed for the sale of 3.2 percent malt liquor; (5)a resort as defined in section 157.15; (6) a club as defined in section 340A.101, subdivision 7,or an unincorporated club otherwise meeting that definition; and (7) a bed and breakfast facility as defined in section 340A.4011, subdivision 1. (b)The commissioner may not issue a permit to a club holding an on-sale intoxicating liquor license. Subd. 3. Only authorized to permit the consumption and display. A permit issued under this section authorizes the establishment to permit the consumption and display of intoxicating liquor on the premises. The permit does not authorize the sale of intoxicating liquor. Subd.4. Permit expiration. All permits issued under this section expire on March 31 of each year. Subd. 5. Local consent required.A permit issued under this section is not effective until approved by the governing body of the city or county where the establishment is located. Subd. 6. Permit fees. The annual fee for issuance of a pen-nit under this section is$250.The governing body of a city or county where the establishment is located may impose an additional fee of not more than $300. Subd. 7. Inspection. An establishment holding a permit under this section is open for inspection by the commissioner and the commissioner's representative and by peace officers, who may enter and inspect Copyright©2019 by the Revisor of Statutes,State of Minnesota.All Rights Reserved. Page 16 of 164 340A.414 MINNESOTA STATUTES 2019 2 during reasonable hours.Intoxicating liquor sold,served,or displayed in violation of law may be seized and may be disposed of under section 297G.20. Subd. 8. Lockers. A club issued a permit under this section may allow members to bring and keep a personal supply of intoxicating liquor in lockers on the club's premises. All bottles kept on the premises must have attached to it a label signed by the member. No person under 21 years of age may keep a supply of intoxicating liquor on club premises. Subd. 9. One-day city permits. A city may issue a one-day permit for the consumption and display of intoxicating liquor under this section to a nonprofit organization in conjunction with a social activity in the city sponsored by the organization. The permit must be approved by the commissioner and is valid only for the day indicated on the permit. The fee for the permit may not exceed$25. A city may not issue more than ten permits under this section in any one year. History: 1985 c 305 art 6 s 14; ISp1985 c 16 art 2 s 3 subd 1; 1987 e 152 art 1 s 1; 1989 c 209 art I s 34; 1991 e 249 s 17,18,31; 1995 c 198 s 11; 1995 c 207 art 9 s 60; 1997 c 179 art 2 s 4; 1 Sp2003 c 19 art 2.s 58,79; 2005 c 136 art 8 s 17; 2006 c 210 s 12; 2007 c 13 art 3 s 24; 2009 c 120.s 10 Copyright C 2019 by the Revisor of Statutes,State of Minnesota.All Rights Reserved. Page 17 of 164 Minnesota I)cpartment of Public Saicty Alcohol and Gamhling, Enforcement Division 445 Minnesota Strict, Suite 1600 Alcohol&Rambling Entorcement St. Paul; \1 N 55101 651-201-7512 Fax 65 1-2 )7-�-'tQ VDD6�1-282-6555 NOTE: ALAI,CLUB-ON-SALE' INTOXICATING I —1Q C)R2 I Ir 1'`Sl F; -1821_ I,,XFMPT FROM.APPLYING. APPLICATION FOR CONSUMP 1 ON ANI) [)I'SP_AY(Set Up) i'LLR-MIT PEM IT FEE$250(Permits expire March 31st of each year) Workers Comp. Ins. Co. Amount Received Policy No. Dates of Coverage Licensee's MN Sales&Use Tax ID# P� ,- G d �1- To apply for MN Tax ID#651-296-6181 Licensee's Fellcra[ Ta.x 1D# J / A$30.00 service charge will be added to all dishonored checks.You may also be subjected civil penalty f — Ori—) V C 6 of S 100 or 100%of the value of the check,whichever is greater,plus interest and attorney fees. Applicants fall,N,!me tLuslr0s1,PEirtnci,hrItr,LLL,r or horition) DOB SS# Trade Name or DBA L r'C Business Street Address County Business Phone City state ` } Zip Code A' �lr� - �( G � /fit /� �'�f0cjj Permit Type Type of Business(Restaurant,Dance Hall,etc.) F] Private Club FX� Public Business L j 6Aj - _J 1 a-36 -,,o Full Name of Business or Club Manager DOB 1 Address of manager ACA S�Q L�'L G1`i 6�ti -i= Name of Building Owner Address of Owner f L LLL 1VNA 11-)0 41/t-) fit' Are the club or business O Yes Is there a current 3.2Q Yes Is application If transfer,farm r licerse.and business trade name premises separate from any beer license to this ® Original IJ Transfer other business establishment? No business at this loc,tit n? No If a partnership,state the name and address of r;c f}p,,,tner_ If a corporation,state the name and address cf each officer. If a club,state i h I1ama=ono address of each officer or director. y� Full Name DOS SS Address r1 A O rl (jf•�/J 1 4 1- f"( r_-1 t!i rJ 66,7- -7 Full Nam DOB SS# Address r l.r v L-a 1:�I' -I ; r ,-,1�t?G-c t-�,/r��. Full Name DOB SS# Address. For a Private club. A club must attach a copy of the constitution and bylaws of the club and current list of members. Date club organized Number of;nembers Amount of dues is dub owned or rented? Length of time club at present location Membership requirements Does club store liquorfor members? Yes 0 No Has�t;plrc�:n,;ii unr n.rsh n pr.r� :f L 0 I�>:at:on,arr,�uriic,e*or diri rlor;if Llub,,in,y clutr officor or dne,tor, Kaci a Incense under the Minnesota Liquor 1.011tnoi 1I-Oked of suspended or been eon�victc-d for :r,y violation of State lavas or local ordinances;if so,give date and details. / — t� I he eu, r rniy rna;the answers ar n ue of' y ovron kno+:,ledge and understand that the giving of false information or the failure to give pertinent information cr r.ritr ,rause for revocati^,Ao - , THIS PF IT"D NOT ALLOW THE AL. I-C'fSF NI O ICATING LIQUOR. I- g PertnitteeSi nature Date (Signature certifies all above incorrect and permit has been approvrd by c ily—OW)1%._ City/County Auditor Signature Date (Signature certifies all above information to be correct and permit has been approved by city/county.) Page 18 of 164 P" . Oak Park Heights Request for Council Action Meeting Date March 24, 2020 Agenda Item Approve Proclamation for May as Pony Pride Month Time Req. 0 Agenda Placement Consent Originating Department/Requgtor Administration/Jennifer Pinski Requester's Signature, --— Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 19 of 164 0 PROCLAMATION FOR MAY AS PONY PRIDE MONTH WHEREAS, graduates of Stillwater-area schools have been impacting our world since 1876, WHEREAS, proud alums return to our communities to raise the next generation of Ponies, WHEREAS, today, more than 8,300 kids prepare for the future in our schools, WHEREAS, hundreds of teachers and staff serve our kids with professionalism and heart, WHEREAS,just over two months remain for finishing this school year strong, WHEREAS, this big-Valley community has a small-town love for our students and teachers, WHEREAS, we, as a community, are proud to be Ponies, NOW THEREFORE, I, Mayor Mary McComber of the City of Oak Park Heights do hereby proclaim May as: PONY PRIDE MONTH I encourage all citizens to help "paint the town red" throughout May by displaying a Pony Pride Project flag at their homes and businesses -- in support of our kids and those who help them learn. For free Pony Pride Project flags and for more information, visit PonyPrideProject.org Ili' TESTIMONY WHEREOF, I have hereunto set my hand and caused to be affixed the Great Seal of the City of Oak Park.Heights, this 24th day of March, 2020. Mary McComber, Mayor Page 20 of 164 Oak Park Heights Request for Council Action Meeting Date: Tuesday March 24, 2020 Agenda Item : St Croix Sweeping Contract Time Req. 1 Minute Agenda Placement: Consent Originating Department/Requestor: AndylegIgy, Public Works Director Requester's Signature Action Requested: Authorize staff nter into an agreement with St. Croix Swepping Sweepingfor Cjjy Sweeping Services through 2020. Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached memo. Page 21 of 164 I° City of Oak Park Heights 14168 Oak Park Blvd Re Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Memorandum To: Eric Johnson,Administrator Cc: Mayor and Council From: Andrew Kegley, Public Works Director Date: 03/05/2020 Re: St. Croix Sweeping Contract Through 2020 The City must enter into an agreement with a street sweeping contractor as the City has no other means to clean streets. In the past,the I've sought quotes from various sweeping contractors but St. Croix sweeping always proposes the lowest rate, by at least$25/hr. St. Croix sweeping is locally owned and the owner/operator responds in accordance with the contract to sweeping requests. St. Croix Sweeping proposes to enter into an agreement with the City to sweep City Streets with an approximate 3%increase over 2019 hourly rates There is no increase in the debris dumping fees. 2019 Rates 2020 Rates Elgin Sweeper $77.00 $79.50 Single Axel Truck $45.00 $47.00 Tandem Axel Truck $75.00 $80.00 Skid Loader $70.00 $70.00 Per Yd Per Yd Spring Disposal $3.75 $3.75 Fall Disposal $5.00 $5.00 The sweeping rates are favorable to the City,therefore I recommend entering into an agreement with St. Croix Sweeping for the City's 2020 sweeping needs. Page 22 of 164 t r r SCMM %E of PWCES 2020 Tho nuc cW Vw t Mm to ibm&h one of dw pie=of egakm=t desarked cn the pmeding pages in accordance with The terms of this Waposal and agntemwt at gm ratcs enteac8 below at such fine as they may be requested by to City. Contractor may propose ons or mare of tach fte of equipn=;disposal costs and sites and specifies the locazion of arty tarnpczr"balding sine for street sweopinwL A gaotation nw be r+ojecicd V any aitaaftn or erasure is modem emering the rates. Quotation tares must be Entered '. fir mk mom. { Unit VoR. 'IYpe of Egalpmew Rffie Yet 70 r f I 1 a i S 79.50 2. Singly Axle 7`r wk 47.00 , 6 3. 'Tartdent Axle Tsaek 4. Skid Loader _ p 70.00 i 0 , k Dlvosal Cost: Early-3 l Sweeping Disposal foal: S 3.75 net yard or$ tier ton i IT, sweeping Disposal Dost: S_S.t)[i�per yard or S nnr tont ' c n Page 23 of 164 CITY OF OAK PARK HEIGHTS AGREEMENT FOR STREET SWEEPING 2020 1. PURPOSE/INTENT 1.1. Street Sweeping The purpose of this agreement provides the City of Oak Park Heights (hereinafter City) and St. Croix Sweeping (hereinafter called Contractor) with a mutually acceptable agreement to provide planned and emergency scheduled street sweeping operations on local city streets,roadways,and parking lots within the City of Oak Park Heights, Minnesota. 1.2. Administration This agreement shall be entered into with the City of Oak Park Heights, administered by the Public Works Director and under the direct operational supervision of the Public Works Director and or his designee. 1.3. Routes The Public Works Director and/or his designee will determine which streets are to be swept and shall schedule all sweeping operations with the Contractor. 1.4. Street Sweeping Policy This City sweeping policy requires three sweepings of the City streets per year. It is the intention of the City to retain the services of the Contractor for each sweeping operation. In addition,the City may request additional sweepings of single streets or sections of the city as required.These additional sweepings include cleanup days or are generally due to construction activities, storms or other unplanned activities that require street sweeping. Page 24 of 164 1.5. Scope of Operations The City requires that the Contractor provide a minimum of one (1) piece of equipment to perform the entire sweeping operation with a dump truck for hauling sweeping waste material. 2. LENGTH OF AGREEMENT 2.1. This agreement shall be an initial agreement for the sweeping season commencing April 2019. This agreement may be renewed by written mutual consent of both the City and the Contractor. 2.2. This agreement may be terminated by the City at any time during the agreement, without penalty,by written notice delivered by certified mail sent to the Contractor at the address referenced on the proposal form. 2.3. The City cannot and will not guarantee a minimum number of work hours for any sweeping operation or duration of the agreement. 3. EQUIPMENT 3.1. Street Sweeper Only contractors using commercial grade equipment such as an"Elgin Pelican" or"TYMCO"or equivalent will be considered as qualified contractors.All sweeping equipment must use a water spray system to suppressed dust. 3.2. Dump Truck The Contractor shall provide a minimum of one(1)truck equipped with a dump bed for transport of sweeping waste material. 3.3. Skid Loader At certain locations within the City sand used for snow and ice control may accumulate to a point where a Street sweeper cannot effectively remove the material. In these areas the contractor shall provide a skid loader or manual labor Page 25 of 164 for removal of the bulk of the material prior to sweeping. Skid loader or other equipment work may be required for other work in the City of Oak Park Heights. 3.4. Accessories& Safety Equipment The Contractor and his employees shall follow all federal, state, county or other laws that may be in effect related to the performance of this project. All vehicles shall be properly equipped and outfitted to meet all local, county, state and or federal laws required for on the road emergency sweeping operations. Such vehicles shall provide the operator with full visibility in 360-degree direction and shall have a backup warning system. The operator's cab shall be fully enclosed and properly equipped with all equipment necessary to allow the efficient and safe operation of that vehicle. The City reserves the right to reject at any time,without notice to the contractor, any vehicle that does not comply with all rules or regulations required for on the road sweeping operations. Rejection of a vehicle's acceptability will also take into consideration the condition and limitations of operation the vehicle or its accessory equipment. 3.5. Vehicle Designation/Replacements The Contractor shall provide to the City a copy of the certificate of title including the vehicle identification number(if available)and license plate number within 10 days of execution of this contract. After inspection by the City,the City will verify those vehicles acceptable for performance under this contract. Except for emergencies, any planned substitution or replacement of previously approved equipment shall require prior written approval by the City. 3.6. Identification of Disposal Site and Indemnification The disposal site and any temporary storage sites for the street sweeping waste material must be identified by the contractor prior to the beginning of sweeping. The contractor agrees to indemnify and hold harmless the City with regard to any liability resulting from the storage and or disposal of the sweeping material. The storage and disposal site shall meet all applicable county, state and or federal Page 26 of 164 rules and regulations for storage and disposal of Municipal Street sweeping waste material. 4. OPERATOION& MAINTENANCE 4.1. Operator The Contractor shall ensure that the operator provided with each piece of equipment is fully trained and properly licensed with the state of Minnesota to operate the vehicle and or anticipated replacement. The Contractor shall make every effort possible to assure that the same operator performs the sweeping operation throughout the duration of this agreement. The Contractor shall certify that the operators have completed all necessary safety training. 4.2. Parts and Fuel The hourly rates contained herein shall cover all operation and maintenance expenses including but not limited to fuel, lubricants, supplies and support services. It shall include all labor,tools and equipment necessary for making any and all repairs or replacements which may be necessary to keep and maintain the machine and all parts thereof in proper and safe working order. 4.3. Storage The Contractor shall assume all responsibility and costs associated with maintaining proper and necessary protection/shelter/storage for all vehicles and equipment. Equipment storage is not allowed on City property unless specific use is in the City's best interest during the sweeping event and then it is limited to temporary storage only with prior approval from the Public Works Director or his designee. 5. HOURLY RATES 5.1. EgMigment and Operators All hourly rates quoted and attached hereto shall include full operation of the equipment by a qualified operator. 5.2. Quantities All rates quoted shall be on an hourly basis and shall be rounded to the nearest one 0.1 (tenth) of an hour. Page 27 of 164 5.3. Premium/Overtime No premium calculation or additional adjustment shall be given to the rates quoted for any hours worked regardless of the day, date,time of day or consecutive hours worked in any giving sweeping operation or calendar week unless specifically provided for in the agreement under section 7.1. 5.4. Nonproductive/Downtime The hourly rate shall be paid for the actual number of hours the machine is operated under the direction of the City. The City shall not be responsible for payment for any time taken for rest or meal breaks. However,the City will recognize payment for onsite routine maintenance and repairs or adjustments necessary to keep the machine properly operating. This allowance shall be provided for only those pieces of equipment previously approved by the City for required sweeping operations under this agreement. 6. PERFORMANCE REQUIREMENTS 6.1. Personnel The Contractor shall provide the City with the name,address and telephone number(s)for at least two designated contact personnel responsible for assuring response to the City's request for service. The Contractor shall ensure that at least one of the contact people is available and assessable 24 hours per day seven days per week. 6.2. Response Time The Contractor shall respond and begin sweeping operations within two(2)days and no later than four(4)days from the start time requested by the City for any given sweeping request, weather permitting. The Contractor shall ensure that the equipment and operator are ready and able to continuously provide sweeping services through the completion of the sweeping operations designated by add to the satisfaction of the City. The Contractor shall not allow any given operator to work more than sixteen(16) consecutive hours without an eight(8)hour break. The Contractor will be responsible for providing replacement personnel if sweeping operations require more than sixty(60)consecutive hours of operation. Page 28 of 164 6.3. Down Time The Contractor shall assure that all equipment provided is maintained in a proper manner to minimize required maintenance or emergency repairs during the performance of sweeping operations. If,when commencing a sweeping operation,a piece of equipment becomes disabled and nonfunctional for a period of three (3)consecutive days,the contractor shall provide a satisfactory replacement vehicle and operator if necessary at no additional cost to the City. 6.4. Communications The Contractor will maintain communication with the City throughout the duration of any given sweeping operation. The Contractor shall ensure that the operator maintains full availability for communication at times during sweeping operations. The Contractor will maintain continuous communication with their operators such that directions from the City can be relayed to the operator in a timely manner. 6.5. Authority/Direction The Contractor and his designated operator shall respond to all directions given by the City in a positive,courteous and timely matter during sweeping operations. The City reserves the right to reject any piece of equipment or operator from continued or further engagement of services due to incompetence, insubordination or inability to function properly for requested services. The contractor shall begin sweeping operations at a designated point and follow a specific progression as directed by the City. 6.6. Law Obedience The Contractor and his designated operator shall be responsible for their actions and compliance with all regulatory laws and ordinances governing the operation of the machine while performing sweeping operations for the City. 6.7. Non Performance The Contractor shall waive any and all objections,rights to objections and claims for additional compensation, damages or loss of revenue resulting from work performed by the City or its designee either prior to, during or after any scheduled or emergency sweeping operation in Lieu of these contractual services Page 29 of 164 as may be necessary due to nonperformance or excessive delays of the Contractor. 6.8. Property Damage The Contractor shall be responsible for any and all damages to private and public property(including public utilities) due to his own or his employee's negligence in performing sweeping operations. 7. COMPENSATION 7.1. Payment Schedule All pay requests must be prepared and submitted by the contractor as verified and approved by the Public Works Director.All pay requests received and approved by the Public Works Director shall be processed and payment made by the City not more than thirty(30) days after receipt. 7.2. Down Time No payment shall be made for any nonproductive or downtime of any singular sweeping operation. Compensable time shall include all time spent performing the sweeping operation subject to the exclusions identified herein and shall include all time spent performing the sweeping operations subject to the exclusions and identified herein and shall include travel time to and from the contractors base of operations or City limits,whichever is the shorter distance. 7.3. Liquidated Damages for Untimely Performance If the Contractor consistently is not able to respond and begin sweeping operations within four(4)days after the time requested by the City,penalties will be assessed as follows: 5%of the rate quote herein will be deducted for each day or portion thereof beyond four(4)days to when operations begin, Starting with the second untimely response and every time thereafter. If the Contractor does not respond within seven(7)days of the City's requested time of initiation,the City shall,at its discretion hire a different contractor for that sweeping event. Page 30 of 164 8. INSURANCE/LUBILITY CLAIMS 8.1. Indemnification The Contractor indemnifies and holds harmless the City and all of its agents and employees of and from any and all claims, demands, actions or causes of action of whatsoever nature or character arising out of or by reason of the Contractor's performance under this agreement. It is hereby understood and agreed that any and all employees of the contractor and all other persons employed by the Contractor in the performance of services under this agreement,required or provided four here under by the contractor shall not be considered employees of the City and that any and all claims that may or might arise under the workers compensation act of the state of Minnesota on behalf of set employees while so engaged in any and all claims made by any third parties as a consequence of any act or omission on the part of said contractors employees while so engaged in the performance of the services,to be rendered herein by the Contractor shall, in no way,be the obligation or responsibility of the City. 8.2. Insurance The Contractor shall,at his sole expense, carry and maintain liability insurance coverage in an amount not less than$1,000,000 protecting the Contractor, his employees and the City against any and all claims of any kind or character whatsoever arising from the damage,injury including bodily injury or death caused by or arising from the operation and use of the machine at the request of the City. Such insurance shall be in full force and effect during the time that the machine is operated and at the request of the City. Such an insurance policy shall provide or a minimum of 30 days written notice to the City of cancellation, nonrenewal or material change of the required insurance coverage. The requirement and approval of this insurance by the City shall not in any way relieve or decrease the liability of the contractor. It is expressly understood that the City does not in any way represent that the specific limits of liability or coverage or policy forms are sufficient or adequate to protect the interest or liabilities of the contractor. Copies of the insurance certificates shall be filed with the city upon execution of this agreement. Page 31 of 164 8.3. Legal Compliance The Contractor agrees to comply with Allstate and or federal laws and local ordinances governing the employment of personnel including,but not limited to, Minnesota statute section 181.59 relating to discrimination in employment,and section 290.07 requiring the certification of income tax withholding. 8.4. Claims The Contractor agrees to process and resolve all claims submitted by affected property owners of the City of Oak Park Heights in a timely manner. 9. AGREEMENT APPROVAL CONSIDERATIONS 9.1. Selection This City reserves the right to retain the services of the Contractor who,in the opinion of the city, can best provide the services requested under this agreement. Consideration shall be given to hourly rates, and availability, condition of equipment, competency of operators,previous experience,response time and specific pieces of equipment so quoted. 9.2. Combination of Quotes This City reserves the right to select any combination of equipment quoted for service as requested in entering into this agreement. Only one hourly rate will be considered for each machine,but consideration will be given to any other rate or combination of rates not called for in this proposal if it is in the best interest of the City. 10.PROPOSALS A quotation is to be entered in the schedule of prices for each machine the Contractor proposes to furnish and such quotations shall be an hourly rate. All proposals must be typed written or printed in ink and properly signed by an officer of the company. If the submitted proposal is accepted by the City and properly countersigned, it shall constitute a formal agreement between the City and the contractor with no further revisions addenda or exceptions acknowledge and less previously noted in writing on the quote proposal form. All require performance bonds, insurance certificates and Page 32 of 164 additional requested information shall be submitted in a form acceptable to the City upon execution of the agreement and request by the city. 11. ADOPTED BY REFERENCE OF PROPOSAL The attached proposal, schedule of prices and description are adopted as reference as this part of the agreement. 12. RECORD DISCLOSURE/MONITORING PROCEDURES Pursuant to Minnesota statute the books,records, documents and accounting procedures and practices of the Contractor relevant to this contract are subject to examination by the contracting agency and either the legislative auditor or the state auditor as appropriate. The Contractor agrees to maintain these records for a period of three(3)years from the date of termination of this agreement. 13. EQUAL EMPLOYMENT OPPORTUNITY—CIVIL RIGHTS During the performance of this agreement,the Contractor agrees to the following: no person shall,on the grounds of race, color,religion, age, sex, disability,marital status, public assistance status, creed coronation of origin be excluded from full employment rights in,participation in,be denied the benefits of or otherwise subjected to discrimination under any and all applicable federal and state laws against discrimination including but not limited to the Civil Rights Act of 1964. The contractor will furnish the City with all reports required by the secretary of labor and or the Minnesota Department of human services for the purposes of investigation to ascertain compliance with such rules,regulations and orders. The provisions of Minnesota statute 181.59 regarding nondiscrimination and violations related therefrom are incorporated in this paragraph by reference as an obligation of the Contractor. If during the term of this contract or any extension thereof, it is discovered that the Contractor is not in compliance with the applicable status and regulations or if the Contractor engages in any discriminatory practices the City may cancel this agreement as provided by the cancellation clause. Page 33 of 164 IN WITNESS WHEREOF,the parties have set fourth their hands and seal this day of ,2020. For: St. Croix Sweeping Company It's: Owner By: Craig Berggren By:—..................................................................................................................... ................................ Andy Kegley,Director of Public Works Page 34 of 164 I I` Oak Park Heights Request for Council Action Meeting Date: Tuesday March 24, 2020 Agenda Item : Extend Valdes_Lawn Care and Snow Removal , LLC Contract for Lawn Care Services Time Rea. 1 Minute Agenda Placement: Consent Originating Department/Re questor And Keialpy. Publ'c Works Director Requester's Signature Action Requested: Authorizes f to extend aldes Lawn Care and Snow Removal LLC Contract for Lawn Care Servic through 2022 Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached memo. Page 35 of 164 City of Oak Park Heights 14168 Oak Park Blvd N.•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Memorandum To: Eric Johnson,Administrator Cc: Mayor and Council 1� From: Andrew Kegley, Public Works Director Data 03/04/2020 Ra Valdes Lawn Care Contract Extension 2020-2022 Oak Park Heights contracts for lawn care services at City parks,trails and City owned right of ways throughout the City. In 2017, staff sought proposals for lawn care services, Valdes Lawn Care and Snow Removal LLC submitted a proposal that was unmatched by any other contractor, so naturally the City selected Valdes and entered into a three (3)year agreement. Valdes caught on quickly and has been providing quality service and in accordance with the terms of the agreement for all three years of the contract. It is in the best interest of the City to continue the relationship with Valdes and extend the contract for another three years. Valdes did request an increase;for which staff negotiated a rate increase of 3% per year.The rate change is as follows. Rate Hours Cost Per Rate Hours Cost Per mow mow 2017 $45.00 30 $1,350.00 2020 $46.35 30 $1,390.50 2018 $45.00 30 $1,350.00 2021 $47.74 30 S1.43222n 2019 $45.00 30 $1,350.00 2022 $49.17 30 $1,475.10 1 recommend Council approve the contract extension with Valdes Lawn Care and Snow Removal, LLC through 2022. Page 36 of 164 AGREEMENT EXTENSION DATE- March XX, 2020 AGREEMENT EXTENSION TO PERFORM LAWN MAINTENANCE-City of Oak Park Heights Park and Trail System-Request for Proposals(RFP) This document replaces the second and third bullet point in the April 17, 2017 AGREEMENT TO PERFORM LAWN MAINTENANCE- City of Oak Park Heights (The City) and Valdes Lawn Care and Snow Removal LLC, (The Contractor). All other terms and conditions remain in effect. • The contractor shall provide and complete all services as delineated in the hereto attached request for proposals and as replied/returned to the City by the Contractor in the bid submission page dated 3/22/17 in an amount not to exceed thirty(30) hours per cut at the following rate structure: Year Hourly Rate 2020- $46.35 2021- $47.74 2022- $49.17 • This agreement shall remain in place through November 30, 2022, unless terminated pursuant to the terms found in the RFP.The City may also unilaterally terminate this contract at no penalty with fourteen (14) days written notice to the Contractor. ACCEPTED: Date Contractor Notary for Contractor—Affix Stamp-> Date Andy Kegley, Public Works Director Notary-Affix Stamp-> Page 37 of 164 AGREEMENT DATE-April 17,2017 AGREEMENT TO PERFORM LAWN MAINTENANCE—City of Oak Park Heights—Park and Trail Systema -Request for Proposals(RFP) THIS DOCOMEW SERVES AS A FINAL AGREEMENT BETWEEN THE CRY OF OAK PARK HEIGHTS RHE Cffn AND VALDES LAWN CARE AND SNOW REMOVAL I.I.C.RHE CONTRACTOR), • This document supplements and further clarifies those provisions found in the Request for Proposals(RFP)and any received responses from the Contractor. • The Contractor shall provide and complete all services as delineated in the hereto attached Request for Proposals and as replied / returned to the City by the Contractor in the Bid Submission page(s), dated 3/22/17, in an amount not to exceed$45/per hour and 30 hours per cut.Contractor's submitted signed quote and the issued Request for Proposals (RFP) is attached and fully incorporated into this Agreement as"Exhibit A". • This Agreement shall remain in place through November 30th,2019,unless terminated pursuant to the terms found in the RFP. The City may also unilaterally terminate this contract at no penalty with 14 days written notice to the Contractor. • This Agreement once fully executed shall serve as a notice of acceptance by the City of the Contractor's quote and also acts as a "notice to proceed"by the City for the submitted price quote subject to the terms of the RFP. • Except for intentional or willful acts by the City,the Contractor does hereby release the City from any loss or liability incurred by the Contractor related to the Contractor's operations to satisfy the terms of this contract.The Contractor shall also defend,indemnify and hold harm-less the City for losses or claims stemming from the Contractor's actions and implementation of the terms found in this RFP. • The Contractor may not sub-contract the work outlined in this contract without the written consent of the qty. ■ Upon execution of this document by both parries, any and all previous agreements, If any,are no longer valid. • Proof of at least $1,000,000 General Commercial Uabllity Insurance naming the City as additionally Insured shall be affixed to this Agreement as"Exhibit B".Contractor must implement best management practices to carry out services to satisfy this contract and will ufiliize appropriate caution to complete the work in a safe and efficient manner. • The Contractor shall follow all federal,state,county or other laws that may be in effect related to the pefformangp of this contract. Failure to comply with all applicable laws wig result in the City Withholding a payments until a final approval is granted by the Public Works Director. ACCEPTED: date ,0 o forrtta NARY SEW NdTlIplrPf1�10-II�CfA Notary r cto ucStam a NrQolandanEspiresJenBt,>iote date f if �J c nson, ty ministrator f ! iM�iMifiYa6ipM Affix Sty s JENNIFER M.PINSKI NWMY PUBLIC•MINNESOTA MY Conr1oe Ezpt*JM.31.2022 Page 38 of 164 "Exhibit A" To the: AGREEMENT TO PERFORM LAWN MAINTENANCE - City of Oak Park Heights - Park and Trail Systems - Request for Proposals Page 39 of 164 CITY OF OAK PARI! HEIGHTS LANUI11 MAINTENANCE SCOPE OF SERVICES This scope of work applies to the requirements of maintaining grass and landscaped areas at various locations in the City of Oak Park Heights. The overall responsibility of the Contractor is to coordinate,plan, manage, and perform lawn maintenance activities described in this RFP to maintain an acceptable appearance in all areas included in the RFP. The Contractor shall furnish all labor, materials and supplies necessary to perform the mowing and maintenance tasks in the RFP. The Contractor shall complete all the tasks listed below and will comply with all the requirements and specifications. It is the Contractor's responsibility to verify the areas,sizes and quantities of the surfaces and Items to be maintained in this RFP. Failure of the Contractor to verify the listed amounts does not relieve the Contractor of the responsibility to provide all services required to the standards included herein,for the prices submitted in Contractors proposal. 1.1 HOURS WHEN WORK 1S TO BE PERFORMED Work is to be performed only from Monday through Friday from lam to 7 pm.No work shall be done on Saturday or Sunday without prior written permission from the City.Work should be limited to no more than two consecutive days per week. 1.2 SCHEDULING OF WORK-BEGINNING OF CONTRACT TERM A. At least five(5)business days prior to the commencement of the contract,the Contractor shall submit in writing to the City the name of the On-site Supervisor authorized to act for the Contractor in every detail for the lawn mowing and landscape services. B. At least five(5)business days prior to the commencement of the contract,the City or his/her appointee will confer with the Contractor and review the total specification requirements,total workload and the lawn mowing and landscaping services proposed by the Contractor. 1.3 SPECIFICATIONS The lawn and landscaped areas must be maintained and serviced at the frequency and to the standards as detailed in these specifications.The City will determine whether the tasks have been performed satisfactorily,and that the performance is in accordance with the standards set forth in these specifications. Failure to perform a task or to perform a task to the specified standard will result in reductions in the Contractor's monthly invoice. Page 40 of 164 Landscape Maintenance Standards and Specifications Overview: The following standard outlines the scope of services and responsibilities required of the Contractor,but may not be inclusive of the entire scope of services. The specifications outline the quantity and category of work required. Other parts of the contract(not included here) provide requirements such as insurance and licensing standards, hours of work,work authorizations,etc. A. GENERAL STANDARDS 1.GUARANTEE AND REPLACEMENT a. The Contractor will replace,at no additional cost to City,any turf,plant materials or any other City property damaged as a result of improper maintenance attention or procedures. Replacement material will be of the same size and variety as the dead or damaged material. Property damage must be done within two weeks of identification of damage. Alternatives to size,variety and scheduling of replacement must have written permission of City. b. The Contractor is not responsible for losses, repair or replacement of damaged work or plant material resulting from theft, extreme weather conditions,vandalism,vehicular incidents(other than Contractor's vehicles)or the acts of others over whom they have no reasonable control. 2.CONTRACTOR RESPONSIBILITIES a. The Contractor will provide staff able to perform work at the highest standards of horticultural excellence. Key staff shall have current knowledge of best management practices(BMP's)regarding: safety, hazardous materials spill response,lawn care,and integrated turf management. The City reserves the right to demand the replacement of the Contractor's staff who do not meet the City's standards for safety and or professionalism. b. Provide an emergency contact list identifying the names,positions held, and phone numbers of key maintenance personnel. Provide mobile numbers for the landscape maintenance manager and site supervisor. C. Attend meetings and site Inspections of the grounds as requested. d. The Contractor must maintain a computerized log of activities performed and provide a written copy with the monthly invoice. e. Establish a schedule/chart for regular maintenance activities by area and submit to Public Works for review.The Contractor to review proposed Page 41 of 164 schedules with Public Works at the regularly scheduled meetings and adjust as necessary to avoid conflicts. There are several events hosted in City Parks that require the property to be in compliance with the specifications of the RFP at the time of the event(City wide party in the park is an example which occurs between Junes-August). f. Provide to the City proof of insurance,naming the City as an additionally insured party in an amount not less than$1,000,000 general liability Insurance.The Contract shall maintain worker's compensation coverages as required by the State of MN. B.SCOPE OF WORK 1. GENERAL PRACTICE GUIDELINES FOR MATERIALS AND EXECUTION a. This document is intended as a benchmark of the City's minimum standards for maintenance, repair and improvements. However,the City respects the Contractor as a professional and as such,will take under consideration,any and all recommendations made by the Contractor. b. The contractor shall furnish all labor,equipment,and materials necessary to complete the maintenance of turf, as specified herein. It is the intent of the City that this site be maintained In a resource-efficient, sustainable,and cost-effective manner. C. Maintenance shall consist of a spring integrated Pest Management(IPM), weed/insect/disease control,litter control and any other procedures consistent with good horticultural practice necessary to ensure normal, vigorous,and healthy growth of turf. d. All turf shall be mowed with professional quality mulch-mowing equipment. Prior to the award of a contract,the Contractor must provide to the City the make and model of the mower(s)that will be used. e. The contractor is encouraged to use non-polluting devices like rakes and brooms when feasible. The City prefers that blowers and other power equipment are low-decibel, low-fossil fuel consumption,and low- emissions models. f. Contractor is encouraged to develop cultural practices which incorporate on-site recycling of organic materials,such as leaves and grass clippings, and the use of recycled materials In its maintenance operations. Page 42 of 164 C. MATERIALS AND EXECUTION TURF MAINTENANCE TURF MOWING All turf will be mowed with professional quality mulching mower equipment. Pricing assumes that bagging and removing clippings will occur only under the direction of the City and only when excessive leaf debris is present,turf is too long to mulch,or when moisture conditions are too high to allow effective mulching without substantial clumping of turf debris. b. Prior to each mowing,remove all litter and debris from lawn areas. Formal turf areas shall be mowed per the schedule below and maintained at a height of no less than 2% inches and no more than 3% inches. Coordinate mowing schedules with the City. C. Alternate mowing direction where feasible every mowing. Maintain a uniform lawn height free from scalping. d. The City and the Contractor will evaluate and determine any areas that require bagging and removal of clippings on a regular year-around basis. e. Contractor is responsible for any damage incurred as a result of mower damage to trees and shrubs and must repair or replace any such damage at no cost to the City. Properly maintained tree wells are encouraged to minimize such damage. f. Clippings must be swept or blown from hardscapes after each mowing. 2.APROXIMATE TURF MOWING SCHEDULE—SUBJECT TO CHANGE ATTHE DISCRETION OF THE CITY NO MINIMUMS ARE GURANTEED. Month Number of cuts April Weekly May Weekly June Weekly July Every 10 days August Every 10 days September Every 10 days October Two Mowings November Two Mowings NOTE:Base Contract price includes an estimated 26 mowing EVENTS per the mowing schedule. Schedule of mowing is not guaranteed and may be altered by the City or as required by climatic conditions. Page 43 of 164 3.TURF EDGING AND TRIMMING a. Mechanically trim all landscape turf edges once a month. Edges include all formal lawn perimeters and tree wells in lawn areas. In April,June,and August,redefine all formal lawn edges with a mechanical blade-type edger or hand spade. Clean debris from hardscapes and non-turf landscape areas. Remove larger debris. b. Trim all formal lawn areas that cannot be reached by a mower after each mowing.Areas to be trimmed include any lawn adjacent to poles,signs, bollards,trees,walls and all other obstacles. Perform trimming to the same height as mowing. Clean debris from hardscapes and non-turf landscape areas, remove larger debris. C. Contractor must trim around City maintained guardrails every other mowing. d. Contractor is responsible for any damage incurred as a result of trimmer or edger damage to trees and shrubs and must repair or replace any such damage at no cost to the City. D. MATERIALS AND EXECUTION-GENERAL AREA MAINTENANCE 1. DEBRIS AND LEAF REMOVAL a. Keep walks, patios,planting beds,roadway gutters and lawn areas free of grass clippings and leaves on a weekly basis throughout the year. b. For sites that have densely planted trees and/or large mature trees,leaf removal is required for maintaining a clean,orderly appearance.Once leaves begin to fall, mowing crews must cut the leaves into small fine pieces during routine mowing visits.When leaves start falling in heavy concentrations,they must be gathered by means of commercial blowers, power rakes, and either carried off into a wooded area(to be used as natural mulch)or collected by means of a vacuum and removed from the site.A final leaf removal touch up may be performed in the late fall or early spring. Page 44 of 164 2. LANDSCAPE DEBRIS REMOVAL a. When necessary,remove biodegradable landscape debris(turf clippings (limited to only those times when mulch mowing is not possible),leaves, to yard refuse recycling sites. No biodegradable material should be disposed of as garbage,except noxious weed debris. 1.4 LOCATIONS OF WORK TO BE PERFORMED UNDER RFP A. Properties and locations included in base bid. Figures are estimates.See Attached maps LOCATION LAWN CARE WORK Parks and City Buildings ~28.25 Acres Along Trails and Right of -46,100 LF(make 2 Ways passes) Spring Weed Control and -22.5 Acres(Parks and Fertilizer 1x per year. (all City Hall Only) chemicals shall be first approved for use by the City. 1.5 CONTRACTOR'S EMPLOYEES A. Personnel employed by the Contractor shall be capable employees qualified in this type of work.A fully qualified work force shall be maintained throughout the period of this contract.All personnel shall receive close and continuing first-line supervision as necessary. B. The Contractor's supervisors shall be fully and adequately trained and have the requisite experience in lawn and landscaping supervision sufficient in scope to meet the requirement of the contract. C. The Contractor shall employ the quantity and quality of supervision necessary for both effective and efficient management of lawn and landscaping operations at all times. D. The Contractor is liable for any and all damages caused directly or indirectly by its employees. Page 45 of 164 1.6 REDUCTIONS IN PAY A. Reductions for below standard work will be made if,after the second documented notification,the Contractor has not corrected the deficiency and City worker(s)are assigned to perform the task(s)or was not completed at all by the contractor. 8. Reductions for non-performance will be made if the task(s)was not done and City worker(s)have to be assigned immediately to perform the task(s). C. Reductions for A.and B.above will be based on the hourly billing rate of the City employee(s) plus benefits assigned to perform the task(s)times the hour(s)required for City worker(s)to perform the task(s). If the work was not performed by the contractor and was just omitted,a deduction based on percentage of the overall monthly bill minus the work not completed will be calculated and the bill adjusted accordingly. 1.7 PAYMENT TO CONTRACTOR A. At the end of each month,the Contractor will provide a detailed invoice for the services provided during the preceding month. B. Additional alternate tasks that were preapproved by the City and performed during that month shall be itemized separately. C. The City will review the invoice and any necessary reductions which must be made in accordance with the conditions of the Contract.Should the Contractor's invoice not include all necessary reductions,the invoice shall be reduced by the amount of the non- included reductions and processed for payment.The Contractor shall be notified of the reductions made and supplied with copies of documentation supporting those reductions. 1.8 CHANGES TO THE SCOPE OF WORK AND TERMINATION OF CONTRACT A. The City at any time may have to change the scope of the contract by written contract modification.On the designated effective date,the Contractor shall make the required changes in his/her operation. B. Upon receiving notice of the change,the Contractor's monthly invoice shall be adjusted if necessary to reflect the value of the change in the services under this contract. C. The City may cancel the contract at any time for any reason upon giving 14 calendar day written notice to the Contractor. Page 46 of 164 D. The City shall have the right to cancel this Agreement immediately without prior notice for any breach of any provision of the contract if not cured within three(3)days from written notice from the City. 1.9 INSPECTIONS AND APPROVAL OF WORK A. The City demands strict conformance to the standards and frequency specified and agreed upon.The City will inspect all completed work and will ascertain that the tasks have been satisfactorily accomplished. B. The City will enforce the standards of this RFP and contract. 1.10 ON-SITE SUPERVISION AND TRAINING A. The successful Contractor will provide an On-site Supervisor who speaks and writes fluent English and will represent the Contractor.This On-site Supervisor will make routine communications with the appropriate City staff to receive instructions or other input regarding lawn mowing and landscaping services needs and activities. B. The On-site Supervisor is responsible for directing the Contractor's work force and accountable for all activities and behavior of all personnel assigned by the Contractor to perform work under this Contract. C. The Contractor shall be responsible for training and safety precautions for Contractor employees performing work under these specifications.At no time shall the Contractor or their staff be considered employees of the City. Page 47 of 164 LAWN MAINTENANCE PROPOSAL SUBMISSION FORM Please complete this form entirely and submit the signed form to: Andy Kegley,Public Works Director City of Oak Park Heights 14168 Oak Park Bbd N Oak Park Heights,MN 55082 The service for which the contractor is providing a proposed cost is based on the preceding RFP which generally includes: • Mowing 28.25 acres of park and city property,Approximately 46,100 LF along trails and ROW'S (make two passes). • Alternate:Apply spring crabgrass and broad leaf pre-emergent. • Mowing on a set weekly and or biweekly schedule as set by the City. • Mowing throughout the calendar year as described In the RFP. • All proposals must be fully inclusive of all costs,including but not limited to transportation, equipment,fuel,labor insurance. Note:The City estimates that mowing and trimming will require approximately 40-48 Labor Hours per mow.This figure is based on past average labor hours required per mow plus an additional eight labor hours.Legitimate claims for more time will be reviewed by the City. Proposals will be accepted until March 31,2017.The City reserves the right to review and reject any and all proposals including alternates,or to award the contract in the best interest of the City. Provide three(3)job related references with contact information for each. What experience does your company have with large scale mowing contracts? How long has your company been in business? Page 48 of 164 Now many employees does your company have?How long is the typical tenure of staff? Provide a list of available equipment to satisfy the terms of this RFP and Contract. Cantreictors are encourage to call Andy Kealey!6521439-44639 for on aaoalntment to take a tour of OPH to we firsthand all mowina areas odor to aroyld/no a quote Hourly Rate for Mowing Number of labor Hours to Complete Mowing Year 1: Year 2• Year 3: ALTERNATE 1:Apply spring pre-emergent crab grass and broad leaf control and fertilize select parks. Estimated Area:606,000 SQ FT(-1!4 Acres)Cost is all inclusive to complete the work. Year 1• Year 2: Year 3: Company Print name and contact Info Signature Page 49 of 164 ALDE [1\1M'VI.:\till>lAI S March 22, 2017 Andy Kegley, Public Works Director City of Oak Park Heights 14168 Oak Park Blvd N Oak Park Heights,MN 55082 via email&U.S,mail only RE: Lawn Maintenance Proposal Submission Fpm Dear Mr.: Kegley Enclosed herewith please find the executed Lawn Maintenance Proposal Submission Form. Should you have any questions or concerns, please do not hesitate to contact us. I look forward to hearing from you. Sincerely, Valdes Lawn Care and Snow Removal, LLC Joe Valdes Owner Enciosure ft). 1304 Helmo Avenue North Oakdale, MN 55128 Phone: 651.714.7113/Fax: 651.739.9992 Web:valdeslawn.com Page 50 of 164 LAWN MAINTENANCE PROPOSAL SUBMISSION FORM Please complete this form entirely and submit the signed form to: Andy Kegley,Public Works Director City of Oak Park Heights 14168 Oak Park Blvd N Oak Park Heights,MN 55082 The service for which the contractor Is providing a proposed cost is based on the preceding RFP which generally includes: • Mowing 28.25 acres of park and city property,Approximately 46,100 LF along trails and ROWS (make two Lasses}. • Alternate:Apply spring crab grass and broad leaf pre-emergent. • Mowing on a set weekly and or biweekly schedule as set by the City. • Mowing throughout the colendaryear as described in the RFP. • All proposals must be fully Inclusive of all costs,Including but not limited to transportation, equipment,fuel,labor insurance. Note:The City estimates that rnowing and trimming will require approximately 40-48 Labor Hours per mow.This figure Is based on past average labor hours required per mow plus an additional eight labor hours.Legitimate claims for more time will be reviewed by the City. Proposals will be accepted until March 31,2017.The City reserves the right to review and reject any and all proposals including alternates,or to award the contract in the best interest of the City. Provide three(3)Job related references with contact Information for each. 06 What experience does your company have with large scale mowing contracts? Now long has your company been in business? `7//7lY Page 51 of 164 How marry employees does your company have?'How long is the typical tenure of staff? Provide a list of avallabie equipment to satisfy the terms of this RFP and Contract. Of Lo call Mdv Kealey/6521+�3�,�,l6r n„seneiw►,nnr r,r.r..Ira„�,.. s Hourly Rate for Mowing Number of labor Hours to Complete Mowing Year 1: e� dt�ir ,3l��k-. Year 2: Year 3: ALTERNATE 1:Apply spring pre-emersorrt crab gram and broad leaf control and fertilize select parks. Estimated Area:606AW SQ FT("'14 Acres}Cost is all inclusive to compkte the work Year 1: Year 2. � ' Yearn/I Company Print name and contact Info Signature Page 52 of 164 REFERENCES - ---- — Provide three(3)job related references with contact inlarmation Com aa name L tac y Association Management.LLC Contact person Scott Wallin Telephone number 551-738-8802 E-mail address scott.le qac ya hotmail.com Project description Townhomc Association Maintenance(10 properties) Length of business relationship 11 years Other relevant information La3+nt care,snow removal,soilsca in ,hardsca in ,s%vee in etc. Company name Ideal Credit Union Contact person Jeanine Swanson–Sr,VP of Human Resources and Administration Tele hone number 651-747-8917 E-mail address lswansonruNdealcu.com Project description Commercial Property Maintenance(5 properties) Length of business relationship 9 years Other relewnt information Lawn care,snow removal,softscaping,hardsca in sweeping.etc. Compny name RE 111 Management,LLC Contact person Mike Gomez Telephone number 651-777-1201 E-mail address mike ome• n re3m gmt.com Project descri ion Townhome Association Propeqy PropertyMaintenance(3 properties) Length of business relationship 5 vears Other relevant inforniation Lawn care,snow removal,solltsca in ,hardscaping.sweeping,etc. Company name AP Lawn Inc. Contact person Mike Price Telephone number 651-450-9584 E-mail address m ri a lswninc.com Project description Commercial Property Maintenance(78 properties) Length of business relationship 13 years Other relevant infonnation Laver car-,snow removal,softses ina,hardsca in ,sweepinp,etc. - A - ""mlmlpl "miilllWil�u'�'W' ""milppl mm�"iimmmWVUWNIiVG@I IIIIIOIM MuOuulllpllll�mli uullll""� mmm� u Page 53 of 164 1 U4:�J \1!1111' 1�1 OSc!1I Valdes Lawn Care and Snow Removal, LLC has been in business since 2005. We provide Lawn Care, Snow Removal, Irrigation, and Landscape Services to both commercial and residential properties. Our goal is to ensure our consumers receive quality services. This is reflected through our customer loyalty; once services are initiated we continue to retain our customers at a rate of 98%. Essential to our results is remaining well equipped to manage small and large properties. Our staff consists of over 50 employees whose work ethic allaws for our company to be among the best in and around the twin cities. We have established our large customer base through referrals. Thanks to the excellence reflected in the properties we provide services we are consistently approached with opportunities. - B - 1304 Helmo Avenue North Oakdale,MN 55128 Phone: 651.714.7113/Fax: 651.739.9992 Web: valdeslawn.com Page 54 of 164 Equipment List VaMm fawn Care a Snow Removal LLC YEAR MAKE MODEL ATTACH MIeN'i'S OWN i 211 36"Exmwk Serles ProWalk x 1 2007 Exmark Encore Pro Walk x 2 2005 52"Ewnark 55erias Pro Walk x 1 2009 52"Exmork SSerNs Pro Walk x 1 2011 52°Exmark S Series Pro Walk x 1 2012 52"Ewnerk Sveries Pro Walk x 2 2013 52"Ewnark Ya Stand-On x 1 2013 Sr Exmark Pro Walk x 1 2014 Sr Exmark 54 Pro Walk x 2 2015 S2"Emork S Series Pro Walk x 1 2012 52"Exmark S Serkc Pro Walk x 1 2007 52"Ewnark S U6 Pro Walk x 3 2011 60'Ewnark 06 Sachs Z Master 28262 x 2 2012 60"Exmark X 5erlas 2 Master x 1 2014 60"Exmark X-Sanas 2 Master x 3 2013 60"Stand U va Stand-On x 1 2015 ARk Cat 550 x 1 2016 8C$ 732Cxi1 x 1 2004 Bobcat S25D x 2 2013 Bobcat 5250SEWHgamm x 1 2014 Bobat 5660 x 1 2012 Ca n 24lT x 1 2013 CARR1f-aN15 FT X S 2011 CAT 24283 x 1 2012 CAT 25783 X 1 2013 CAT 262C x 1 2014 CAT 24283 x 1 2005 Chevemmt 3500 SOversdo is x 1 2008 Cheverotet 23OMD x 1 2009 Cheverok+t 12sw x 2 2011 Chemmlet 3500 x 5D 728 2016 Mowins Ser+rioes RFP l Page 55 of 164 T'Y YEAR MAKE MODEL ATTAC<a1l ZtM OWN 1 2013 lChevemlet 3500HD Lights X 1 2013 0; rohit SiArerado 2500HD LIZ is x 1 2011 Chevrolet hierido2500HD x 2 20M ErJw SIIM-2657 x 1 2009 Edw SRM-225 x 1 2010 Eche SRM-22S x 4 2012 Edro PB-770H x 4 lou Edw PB-770H x 3 2015 Edro H581 R-Z x 1 1996 Ford V"278 s/9FT Blower X 1 2000 Fad ExaWon x 1 2001 Ford jmXLTjMrDAy Lift x i 2001 Ford F 250 x 1 2001 Fob kF650 curslon x 1 2001 Ford xLT x 1 2002 Ford SD x 1 ZOD4 Ford hts x 1 2004 Ford ICGVAN S L X 1 2006 Ford F650 4x2 Sa Lwft x 1 2006 Ford F65D XT u9bb x 1 2006 Ford F 650 Lrobb x 1 20M Ford F250 Supr Duty LiAbb x 1 2008 Ford F$50 ughts x 1 2010 Ford F350 D XL hts x 1 2011 Ford F550 S D XLT x 1 2012 Ford F350 Super Du is x 1 2001 GMC 3500 x 1 2002 SNC 06500 LWO x 1 20M GMC 07500 x 1 2007 GMC 2SooHD Ughts x 1 2002 Hummms x750 x 1 2007 IntemstlonalSWse 42W SBA ULhtmns x 1 0 John Deem 326E Ukhtufts x 1 2007 John Deem 5425 LVftAWm x 1 2011 bdm Duni 544x LlghtsAWu x 1 2011 lloM Demme 1565 U x 1 2011 lJohn Deem 16430 Pdemum x Page 56 of 164 YEAR MAKE MODEL ATTACHMENTS OWN 1 2012 John Deere 326E x 1 2012 John Deere 2441 solew us x 1 2012 John Deere 50B5M sdw Lie x i 2014 n Deere 304K s x 3 2015 n Desna SAW UkhWSWns x 1 2015 n Deere 326E sebw masex 1 2012 KB5S12 X 2 2014 5B12D x 2 2015 K 58120 x 1 20 M Kewworth TS00 4x2 x 1 2D34 Loren:MFG Co 9FT x 1 20M nJRSodwtter $44944 x 2 2011 snow Wolf Ultra 120 x 1 2013 stealth Ent LLC x 1 2016 Ith EM LLC x I 1999 Steren L9511 x 1 2012 Taro 38614 x 4 2012 Toro 621 ZR 384M x 5 2013 ro 621 R SB452 x 1 2013 Toro 721R{38751 x 2 20U oro 721R-C3B751 x 1 2015 oro Ground Master 7200 x 1 2013 oro Grounclanvster5900 x 1 2014 oro Groundsmaster5900 x 1 2015 aro 721 R 38741 x 1 2015 721 E 39742 x 3 2015 oro 39i0D x 1 200B owmaster x 1 2014 Towmaster T140 x 1 2007 rr Sweeper 45W x I 2007 TudSweeper 45M x 1 2009 Tud5wesper 4800 x 3 2012 Tufflez LLC ON x 1 2013 rfT LLC 1305 x 1 2014 rf Teg,LLC 1305 Ix 1 2016 Turfco MFG Inc Pfd LRe Sodmaw x 1 20D7 emreer SC140D x Page 57 of 164 REAR MAKE MODEL ATTACHMENTS OWN 3 2004 Western Pro Plus 21 x 4 2014 Western Wldeoet x 5 2015 Weawn Wide Out x 6 2015 Wbstem Prody1w x i 2013 Westem Wide out x 1 I 2007 lntwmfflonalSws9pr M60W X u Page 58 of 164 tl Valdes Lawn Care & Snow Removal, LLC Application Pre-Emergent Crab Grass and Broad Leaf Control and Fertilizer sm 0 k . ........... AUTUMN HILLS PARK 594-,00 BREKKE PARK 668,00 CITY HALL $ 290.00 COVER PARK $ 99.00 SWAGERPARK $ 248.00 VALLEY VIEW PARK $ 347.00 TOTAL $ 2,236.00 D - Page 59 of 164 "Exhibit B" Proof of Liability insurance Page 60 of 164 CERTIFICATE OF LIABILITY INSURANCE American Family Insurance CompanY ❑ American Family Mutual Insurance Company Il selection box Is not checked. 8000 American Pky Madison,Wisconsin 53783-0001 Iruwred's Name and Address Agents Name,Address and Phone Number(4t.IDlst.) Valdes Lawn Care&Snow Removal Lindon Reber Agency, Ina 1304 Helmo Ave N 683 Bielenberg Dr Ste 106 Oakdale, MN 55128 Woodbury,MN 55125 (651)738-4811 (0151073) This eerolemte is issued as a matter of Inorrnation only and corners no rights upon the Ce d*;abe Holder. This cartilicate does not amend,extend or alter the cannege afforded by the PDlleies Redac below- COVERAGES uch perce This Is b oM net pddea cr i aaanm Baled bslow have dream furred b Bre Insured named abovsior ow pdW P�in lank rrabNlebgdrrp Ia9utrerrwlu fang a condridn of®qr r9rrbad a ower doourosntwfi rospsd to whidr Bit asrsbcola gay be lowed or may pedein,the Insurance a forded by ere pal les deem3ed harem a sub)ed to d ere damns,eordustorre and corrdlons of ss. POU DATE UNITS OF LIABILITY TYPE OF INSURANCE POLICY NUA®ER cT Homeoarrwnil Soft Injury and wepeny Dageee Each and Mobilehameowners Liability 1mod"y Ibn a 1000S jrry�PrOPertp Deraage Boatawners Liability EGO oearrerloe $ ,000 So*Injury ane Property Damage Personal Umbrella Liability Eadr Occ mens, S ,000 Fehr LfabBfgr a Pare011e1 LiONNY Eatl+aoaaarenca S ,000 FwmlRanch Liability Form Employer's tlebaly Each oda■renae $ ,000 1,000,000 Workers Cofnpensethmand 22X60330-04 11/0412016 11104/2017 txdr�� -Ea $ 1,000,000 Employers,Liability t obsese -Poky Link $ 1,000,000 GerneelAwregara $ 2,0001000 Casnerai Liability Produda-CmVMdop«aBonsAWSple $ 2,00 ,000 IIS Commercial General Ppnw*andAdve(IOgtrlurY $ 1,000,000 tJatliitly(occurrence) 22-XBO330-04 12/04/2016 12/04/2017 Each occune,oa $ 1,000,000 ❑ Darrop lo I teadves Reried m You $ 100,000 ❑ Madod I qwm(Any one Parearr) $ 10,000 Fear $ ,000 Busineveawnors Liability Awmerett $ ADO Cowan Cam Limit $ ,000 Liquor Liability Apprepab LbnB $ ,000 Automobile Liability soft lyra-Evo Pareon $ 1,000,000 ❑Any Auto Bodily trguy-Each Accident $ 1,000,000 ❑All Owned Autos 22-X60330-03 05/04/2017 05/042018 RO ❑x Scheduled Autos perly Demepe $ 1,000,000 Q Hired Auto ,000 Nonowned AtADs Bodily Injury and Pmpady DarnaBa Conrbixrt $ F Liability Eac $ ,000 ❑Commercial Blanket Excess '°C�"`nOBIm' ❑ Other(sill smIkrreoua Coverages) DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I RESTRICTIONS I SPECIAL ITEMS t�f vNinsuredduall or 6 to [3 HMO be omro vd under Bis Palg. x@ Have not ttpraduds- r op"Vf ne eeggmisre Included In paby JIM890e. CERTIFICATE HOLDER'8 NAIVE AND ADDRESS CANCELLATION Mould dry of the above dssalbed potkies be cancelled bsrore the"phMon dabs Additional Insured: d'"'°°,Me cwn;wm""o°"demo'tD MEN'( ao dWo wo rr rnoft to me cardlom Holder rrmrred,but nasus to marl such notfcs NhIll IMPdes no obB�or l MMM of any kind City of Oak Park Heights upon ale rnrrrparry.Bs apents or reptscentafte,*10 dsye mWes dimwit number of days 14168 Oak Park Blvd N lwm fl oerBBss a eerepa an the of only above wens of"Mde Oak Park Heights, MN 55082 teA0B'�°"t° 0f1"`�" �UED017 l irndon R®ben Stock No.06668 Rev.7/02 U-201 Ed.5100 Page 61 of 164 SEE NEXT PAGE Page 62 of 164 Oak Park Heights Request for Council Action Meeting Date: 03-24-2020 Time Required: Agenda Item Title: Begin hiring process for replacement police officer/creation of list Agenda Placement: Consent Originating Department/Requestor: Oak Park Heights Police Dept., Chief Brian DeRosier Requester's Signaturei�' Action Requested: Approve beginning hiring process for replacement police officer/creation of list Background/Justification: With the resignation of an officer March 5th, 2020 and expected retirement of the Chief of Police at the end of this year, I am requesting to begin the process of preparing a list of candidates for a replacement officer or officers as needed. The process as we know is a lengthy one to select a quality candidate taking months to complete. At this time, I am requesting to begin the process. General process: 1. Advertisement using MN POST Board Pool—this is the standard location of police postings in the State of MN. 2. Acceptance and scoring of applicants. 3. Initial interview conducted by both Police Sgts, 2 Police Officers. This same day applicants would be administered a practical exercise. 4. Second interview with panel conducted by City Administrator, A Council Member and The Mayor"or as council recommends", 2 Police Sgts. 5. Chief s Interview and tour of PD/City for top 3 candidates. 6. Background investigation for up to top 3 candidates from Chief's interview and review of 2nd interview panel recommendations. 7. Recommendation to council for conditional offer of candidate. Possible higher starting wage and vacation starting point for well qualified lateral transfer candidates to be considered. After conditional offer candidate must meet medical and phycological screening required for candidate final offer of job. General timeline would be a 4-month process. Page 63 of 164 SEE NEXT PAGE Page 64 of 164 Oak Park Heights Request for Council Action Meeting Date March 24th,2020 Time Required: I Minutes Agenda Item Title: _Approve 2nd Extension to the SRO Service Agreement with the ISD 4834 Agenda Placement Consent Agenda Originating Department/Requestor Eric Johnson, City Administrator Requester's Signature 4i" "— Action Requested Approved 2nd Second Extension would facilitate the SRO through the 2022-2023 School Year. Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): In 2014 the City entered into a three-year agreement with ISD#834 for the provision of 70%of the City Staff costs to provide the School Resource Officer, SRO. This 70% includes all costs associated with the generalized personnel(wages and benefits)as assigned. The previous Agreement did expire with the conclusion of the 2016-2017 School year and both Staffs have discussed an extension to this agreement for three additional years as the terms have been reasonable to both parties. • This was extended in a Ist Extension through the 2019-2020 School Year • If approved,this Second Extension would facilitate the SRO through the 2022-2023 School Year. The City would retain the full rights of the SRO directives consistent with Departmental practice and subject to the terms of a final agreement and this 2nd extension- as attached. Recommendation:Approve the enclosed 2"d Extension-Service Agreement—School Resource Officer subject to any required modifications by the Chief of Police and/or the City Attorney. Page 65 of 164 SERVICE AGREEMENT-SCHOOL RESOURCE OFFICER 2"d Extension. In July 2014, the City of Oak Park Heights, (the "City") and the Stillwater Area School District, (the "District") entered into a Service Agreement for the provision of a School Resource Officer. Such Agreement is affixed hereto as EXHIBIT A. A 1s*Extension was executed in 2017 which is expiring at the end of the 2020 school year. The City and the District both have found the terms of the Service Agreement reasonable and desire to again extend the terms of the initial 2014 Service Agreement through the end of the 2023 school year via a second extension. With the execution of this 2nd Extension;the City and the District agree that the 2nd Extension is hereby approved and shall be in effect for the following School Years: 2020-21;2021-2022&2022-2023. CA Q Date 2 ISD#834-School Superintendent f /5/D te z7 Zo z,o Principal-Stillwater ea High Scho SHERRI5KOGEN yuLi4504 An Date 7`7-t-20 � TPU MNOMIAJC No for ISD# 34-School Superintendent:Affix Notary Stamp Here-> flfl�r80 �,2025 0�� - eDate�027a-,e).2-0 Notary for Princip I Aillwater Area High School:Affix Notary Stamp Here-> Date iJNDA A MONCRIEF Mayor NOTARY PUBLIC MINNEBOTA Date iNydMft10n EXPtres J8L 91, City Administrator Date Notary for Mayor:Affix Notary Stamp Here-> Date Notary for City Administrator:Affix Notary Stamp Here-> Page 66 of 164 EXHIBIT A—Service Agreement—School Resource Officer. SEVAI EA(IEEMENT—SCHOOL RESOURCE�FFIGER THE FOLLOWING LANGUAGE OUTLINES THE PRffMRY ROLES AND COMMITMENTS MADE BETWEEN THE CITY OF OAK PARK HEIGHTS(tine Oily)AND THE STILLWATER AREA SCHOOL DISTRICT(Ihe DM tot)AS IT RELATES TO THE CITY'S PROVISION OF A FULL TIME SCHOOL RESOURCE OFFICER(SRO) For services provided herein,the District shall pry to the City a tae of seventy percent(70%)of to mmudasLIAmonnal Coats of the SRO Am which Shap Include:Salary,Benefits and Unffarms.(Salary,Benefits and Unlimm shad ordy k k4e those available to other swom officers of Ute Department as wed as at atter required State and Federal employer paid elements.) Such Personnel Cosw are outprred in ExhRr:A. The City shall provide,through its Pol=Depar9 cent a licensed,podoe officer as Fuif-Tune School Resource ofdoer(SRO)for the Stillwater Area H%h Seta t,Cine Schooly The SerV=Agrccment srhall be for Me following School Years•20%2015,2015-2016&201 S-M7, The Fodowhg Conditions Shall Pravafl: 1. The gme committed by the SRO will be a full-Oma officer of approximately 4mmrs w week dtung the regular Schad year in a schedule set forth by Chlef of Police. SdhedukV of the officers erne at the School is suhleet to fro sots discretion of the Chet of Police lalling into consideration dro needs of the City.the Depeturherht and those of the School. 2. Any final schedule would remain confidential and only shared with District The District shall keep the schedule co nfidim"on a need b know basis of admfnfM§n staff but subject to relevant Minnesota Governmerd Data Pcectices Act. 3. Addidanal hours requesled by the Dl*ot for the SRO beyond those noornady funded and scheduled would be the additional cost metwnsibidty of The District.This Agm mala does not olwar any other Pefhne Uma or reclulrer wits;of the District or School,such as an officer being present at sporting events or other special events.For any addidonst costs,standard City police hours and rain shall apply as are uOlred to charge other orilmIzations or entitles. 4. ff the SRO spends more Ilene at the scfiool due to an inckleet or other unscheduled event that requires the Oma of the SRO.14e hogs for fFre SRO shall be adjusted reducing In time at the school on upooming days lo account the extra time sperctfarthe Inceent or unscheduled event. 5. Hours taken for vacation of sick leave by die assigrhed SRO will be credited to the adhe AW harts and node up at a later date at the Schad.The City shall not be obdgaled b provide a substitute SRO dwing mudne vmabans wift sleet leave.Should an unanticipated need for an extended absence arise In which to assigned SRO ceanot fulfil the obpgations of the mslgmhent,the City anal appoint a now SRO Wow b assume the duties either temporarily or Ihmugh any rerrhairdng balance of the school year. The City retft the sole discrefim as to which Officer shad RI the SRO. 6. During ran-scheduled times the SRO is not at to School,the Departmmt wouV respond no ditfor*than to any other oft or person In the City requesting Police assistance. 7. The f elft may hold and corapde informMkm as needed for status and odor ninon offenaes that may require Police actors unit the next time Me SRO is schadubd to work. S. The Deprrtamt and She SRO shelf have the sox discretion on the exerxttiort and practices of all Popce maters. 9. The srlaool is requested to provide input on the officer assigned as SRO,however the asskmmt Is solely the decision of the Chief of Police takhtg into corhsklwdm the needs of ttre DepaNron;corrsidahradens.at disapl ne and ware history of the potential or assigned offrer,ere rat and development of the ofdaer at the school,and the needs and desires of chs District. Page 67 of 164 ID. The District wF pay the City based on received Invokes for prospective sufts.The City shall typically Invoke one- haif of any amounts due on June r and Decembar tot of each year. 11. The officer will anly provide SRO responsibdiues to Disxict sctroels wrM the City of OPH. 12. The Department is not obligated to provide any specta equlprneal oliber than That normally assigned b an OfTlcer of the Department for the typical daisy,ole of the SRO. My e9ftal or ape"equipment desired by the District would be fire ob%atlon of the District to crovida the advanaad funding. Only approved egti mmt or uniforms by The Mief of Police WO be sudtao zed to be used or worn by fire SRO. 13. The District and City shall promp8y communhete between the parties regarding any problems related D the execution of fids Agreement andfar how provisions may be interpreted. 14. This Agreement may not be terminated by the District doming the given School Year without the written consent of the (Sty.Should the DWict desire ID termnilate the Agreement prior b the commencement of any prospeeHve School Year, I may do so wMhrxrt penalty and for any reason but must Inform The City by May 1a that it desires to dlsaoeWnue the SRO for the upowft school yeas;failure to provide the wrfttan notice by such dale shall result in the District being required to pay to the City the U sun due for the upcoming year. 15. The City may terminate Us Agreement for eny reason and without penalty by the pno+fsfon or nh*(90)calendar days million notice to the District,any remaining funds owed between the pis shai be prorated based an remaining days laftin the School Year. 16. This Agreement shag prevall should there be any specific attdfar unambiguous canW with any other wrillen agreement between the City and the Dfetrfcf. The terms and conc0orm of all issued Permits or Developers Agreements remain b full-force and affect. The above forms amt wAltions am hereby agreed Ic Fa,4hg fn*ofId t School District AM: ISD1/834–Scher Board Chair ISfTir834-Sctpoef Su mender, � Prirlcpat-Stillorater Area high Schon "••'- .. ' ANOR LS uNDRA RHEA M WARY PU8W-MINNESOTA�fo l A&Notary Stamp Here > My common tem�a1.2�:s � � f i Lfl�f I�r!' 1 Date 14 " 8ANDRA RHEA MANOR. , Notary for ISD4834-8dW Su m�ident:Affix Notary Stamp Hem- �` NOTARY t+ua X-MWNESOTA yyE CareelerAn t�Jar.81.PD1 a aTary for Principal—SdNwefar Schaay:Affix Notary Stamp Hera a � sANDRARHEAMArJOR NOTARY PUBW-MINN�OTA : My Camrr�sim yigpfnes Jin.8t.zois For The City of Park HoOls: d��p7g 1 Page 68 of 164 t b Or Jf=(y�llpER 1, i o F K-aTARY-PIkBLtG.STA +1� for ix ofaryStamp Here-> ' _ t JEMIVI.FEF 1M. IWSiQ p F- :M'�7:%sYPL"?1.!G•.1�!!t�'c"S6iA �1 tor Affix Notary Stanp Here-> ',� i'YCa�i ue+m Expires kn. Page 69 of 164 EX"lliff A_TO$ERMICE AGREEMENT—SCH99L RMURGE CT—ICER Personnel Casts-for SRO position 2014-2015 Used as an example of rates and what is included—The annual rates would be applicable when in effect.The officer supplied may change and Its related data. The fee due to the City for the 2014-2015 School Year is$67,104.00 and an annualized rate as Is the amount due from the District to the City. QP f REMM_ATEl 20111 Salary estate im '$ 66,401.54, $ A756 36 r ._ ._at _ _K - __.w. PERA $ 10,159,45$ 12.43A.53 Medicare $ 962 82 $T�a 4,112.97 Wealth/Dental insurance _S 7,E79.64 Life Insurance $ 1 00 $ 138.013 Disability Insurance �,.$__ 325.37!$ 376.11 III�IIrarGc ComR - __,: __ 1,826.05 $ ._2,11LR80 . Uniforms ; $ 850.f10 $ 90MOD TOTAL.. i Juvenile Officer d -. ... ... _ . Moral.__ __.20Z#...... 2013 -- 811iSept-December 4.00 : $ 26, 8 $ - 8ill lan June 5.50 41,066 Page 70 of 164 Oak Park Heights Request for Council Action Meeting Date March 24th, 2020 Time Required: 5 Minutes Agenda Item Title: TWIN CITIES ORTHOPEDICS - DESIGN GUIDELINES/SITE PLAN REVIEW - SIGNAGE CONDITIONAL USE PERMIT AND VACATION OF EASEMENT AT 5715 MEMORIAL AVENUE Agenda Placement Consent Agenda Originating Department/Requestor: Eric Johnson, City Administrator Requester's Signature 441— Action Requested Approve Resolution Outlining Approval with Conditions–Related to Twin Cities Orthopedics–Design Guidelines/Site Plan Review, Conditional Use Permit and Vacation of Easement located at 5715 Memorial Ave Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Please see the following from Scott Richards, City Planning Consultant 1. Staff Report as presented to the Planning Commission; 2. Planning Commission Resolution (unsigned) 3. Proposed City Council Resolution. Page 71 of 164 ZV1aML :5 3601 Thurston Avenue N,suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 783.427.0520 TPCTPCOPlan ningCo.com PLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: March 6, 2020 RE: Oak Park Heights — Twin Cities Orthopedics — Memorial Avenue North TPC FILE: 236.02 —20.03 BACKGROUND Keith Heimer of Twin Cities Orthopedics has made application to construct a medical office building on Memorial Avenue North. The application is for Design Guidelines/Site Plan review, a signage Conditional Use Permit and vacation of an easement for development on a portion of Lot 2, Block 1, Oak Park Station on Memorial Avenue North. The building will house Orthopedic Clinic service, Physical Therapy Service, Athletic Training, Imaging, and an Orthopedic Urgent Care Clinic. There will also be conference/patient education rooms located in the building. The site is zoned B-3, Highway Business and Warehouse in which medical clinics are a permitted use. EXHIBITS The review is based upon the following submittals: Exhibit 1: Letter from Sperides Reiners Architects, Inc. rebruary 12, 2020 - Project Narrative Exhibit 2: Letter from Sperides Reiners Architects, Inc., February 25, 2020 Exhibit 3: Letter from Westwood, February 25, 2020 Exhibit 4: Addendum to Development Application Exhibit 5: Building Perspective —Southwest Exhibit 6: Building Perspective— Building Elevation - Northeast Exhibit 7: Building Elevations— North and East Exhibit 8: Building Elevations— South and West Exhibit 9: Drainage and Utility Easement Vacation— Exhibit A— Sheet 1 Exhibit 10: Drainage and Utility Easement Vacation - Exhibit A—Sheet 2 Exhibit 11: Drainage and Utility Easement Vacation - Exhibit B—Sheet 1 Page 72 of 164 Exhibit 12: Drainage and Utility Easement Vacation Exhibit B - Sheet 2 Exhibit 13: Land Title Survey-Sheet 1 Exhibit 14: Truck Turning Exhibit Exhibit 15: Cover Sheet- C001 Exhibit 16: Existing Conditions-C100 Exhibit 17: Site Plan - C200 Exhibit 18: Grading Plan - C300 Exhibit 19: Erosion Control Plan -C400 Exhibit 20: Utility Plan - C500 Exhibit 21: Landscape Plan -1-100 Exhibit 22: Landscape Details- L101 Exhibit 23: First Floor Plan -A201 Exhibit 24: Second Floor Plan-A202 Exhibit 25: Exterior Elevations A300 Exhibit 26: Lighting and Photometric Plan M Exhibit 27: Lighting Specifications Exhibit 28: Report of the City Engineer Exhibit 29: Report of the City Arborist PROJECT DESCRIPTION The project narrative provides the following description: Twin Cities Orthopedics (TCO) is planning to develop a new medical office building that is located on a site between Memorial Avenue North and Stillwater Boulevard North in Oak Park Heights. The medical office building will house Orthopedic Clinic services, Physical Therapy Service, Athletic Training, Imaging, and an Orthopedic Urgent Care Clinic. There are also conference/patient education rooms located in the building. The medical office building will be a 2-story building with an attached single story indoor athletic training space. The total building area is 59,900 square feet. The building will have mechanical roof top units to service the building that will be located in a screened area on the roof. The building roof will be drained internally with overflow drains that daylight above grade. There is an exterior enclosure for trash to be collected with easy access for trucks to traverse the site. The site has previously been graded to prepare for building development and there are no significant trees on site. A new landscape plan has been developed and included in the documentation. The site allows for patient and staff parking with a total of 285 parking stalls including 15 accessible parking stalls. The traffic volumes coming to the site on a daily basis is estimated around 60-80 staff daily. The estimated patient volume will be around 500 - 700 patients per day with 85 percent of the patient volume coming to the site between the hours of 7:30 am- 5:30 pm Monday through Friday. The medical office building will be open from 8:00 am to 8 pm seven days a week for Orthopedic Urgent Care. 2 Page 73 of 164 It is the intent to submit a building signage package and permit application after this submittal. The intent for the wall signs has been shown on the exterior elevations for area and location. The intent of the monument sign has been shown on the site plan for the location. Once the signage package has been developed it will be submitted for review and approvaL Additional information has been provided related to the Orthopedic Urgent Care Clinic: For non-traumatic injuries, your first stop should be an orthopedic specialist. If you think you have a fracture or an acute (sudden onset) injury and need immediate care, walk in services are conveniently available at our TCO Orthopedic Urgent Care no appointment necessary. An Orthopedics Urgent Care Clinic has been open at our Stillwater location for 5 plus years. It's a walk-in clinic with no appointment needed and is staffed by an orthopedic provider. ISSUES ANALYSIS Comprehensive Plan. The property is designated as Highway Business/Warehouse on the Proposed !_and Use Map. The proposed use is consistent with this land use designation. Zoning. The property is zoned B-3 Highway Business and Warehouse District. The use of the site for a medical clinic is a permitted use in this district. Easement Vacation. The Applicant has proposed a vacation of the existing drainage and utility easement through the property and replacement with a revised easement at the south east side of the property. A public hearing was advertised for the vacation and the City Engineer has provided comments. The easement vacation is subject to review and approval of the City Engineer and the City Attorney. Site Plan. The front of the building is orientated to Memorial Avenue North with parking adjacent to the front entrance. The parking area wraps around the building on the south side to a parking lot adjacent to County Road 15. There is green area around the parking lots and building on the south, east and north sides. Setbacks. The building and parking areas are compliant with all setback requirements. Traffic Circulation/Curb Cuts. The site plan indicates that there will be two curb cuts from Memorial Avenue North. There are numerous landscape islands within the parking lot. The plan has been reviewed and approved by the Fire Marshal for emergency vehicle access. Snow Storage. The plans do not indicate an area for snow storage. The applicant shall indicate where the snow is to be stored. 3 Page 74 of 164 Parking. The following table provides an analysis of proposed and required parking spaces: Parking Area Required Requirements Spaces 1 per 200 SF. + 3 59,880 SF x .9 = 53,892 SF 1200 + 3 273 Per ordinance, the site would require 273 parking spaces. The proposed site plan indicates a total of 285 spaces. The Applicant has been encouraged to show some of the parking as proof of parking spaces, possibly the row of parking at the south side of the building. The plans indicate 15 disability stalls which is appropriate for a medical clinic. Landscaping. The submitted landscape plan is subject to City Arborist review and approval. Note the comments that have been made by the City Arborist related to the landscape islands in the parking lot. The Planning Commission should make comment on whether the Applicant increase the size of some of the islands to accommodate the plantings. There is a surplus of parking onsite. City Arborist comments are found as an exhibit to this report. Lighting. The lighting plan indicates the locations of the parking lot and site fixtures as well as the building wall fixtures. The lighting specifications indicate that most of the fixtures to be used in the parking lot and on the walls, will be full cut off and LED. The lighting regulations limit the height from ground level to the top of the fixture at 25 feet. All light fixtures shall be required to be full cut off, compliant with the height requirements, and be consistent with Section 401.15.13.7 of the Zoning Ordinance as it relates to lighting requirements. A photometric plan has been provided that complies with the Ordinance. The plans indicate the use of LED strip lighting on the building facades. The use of strip lighting is not allowed in the Design Guidelines. Trash Storage. The plans indicate a trash enclosure at the north west corner of the building. The enclosure would be constructed from a corrugated metal panel that is also used on the building. Mechanical Screening. Any exterior mechanical equipment, either on the roof or ground mounted will need to be screened in accordance with Section 401.15.E.10.e. of the Zoning Ordinance. The plans indicate that the roof mounted mechanical equipment will be screened. Grading, Drainage, Erosion Control and Utilities. Grading, drainage, erosion control, and utility plans are subject to review and approval by the City Engineer. The City Engineer has provided comments in a separate report that is found as an exhibit. 4 Page 75 of 164 Storm water issues are also subject to review and approval by the Browns Creek Watershed District. Signage. Freestandina Sign. The Applicant has proposed one freestanding sign, placed adjacent to Memorial Avenue. The location of the Memorial Avenue sign is shown on the site plan. The base of the sign will need to be landscaped. Wall Signage. The Applicant has proposed four wall signs on three facades. The north elevation is proposed with two signs which requires a Conditional Use Permit. The Applicant has indicated that the proposed total square footage of 270 feet but has not provided the individual sign sizes. Staff would recommend the second wall sign on the north elevation with the condition that the urgent care sign be removed if that service is discontinued at this location. The Zoning Ordinance would allow for one wall sign, each on separate building facades and two freestanding signs. The total allowable sign area is 300 square feet. Sin Illumination. The proposed plans do not indicate how the signs will be lit. Additional detail is required to review how the signs will be illuminated. The signs will be required to comply with the Zoning Ordinance lighting requirements. Staff will approve the lighting specifications for the signs at the time of permitting. Design Guidelines Architectural Guidelines. Fa ade Treatments The building will be required to have a definite base, middle and top at its front, side and rear facades. The facades have significant visual interest with a mix of building materials and roof lines. Ground Level Expression This is a two-story building with a front entrance and pedestrian canopy. The main entrance is well defined by the canopy and glass. The height of the building is less than the 35-foot maximum requirement. Transparency The building uses glass on each facade. The transparency requirements are met with this building design. Entries The building features a prominent entry with a canopy and glass. 5 Page 76 of 164 Roof Design The building has a flat roof and curved roof. The rooftop mechanical equipment will be completely screened. Building Materials and Colors The applicant has provided color perspectives for review. The building will be a combination of brick, precast concrete, metal panels, steel, and glass. Building material samples will be provided for the Planning Commission meeting. Franchise Architecture The building is not a franchise design. Site Design Guidelines Building Placement The proposed building has a well-defined entrance and attractive front which is visible from Memorial Avenue North. _Parking Areas The parking area includes landscaped areas. Storm water Storm water will be addressed by the City Engineer. Pedestrian and Common Space The plans show a trail along Memorial Avenue that will be constructed at eight feet in width to match the trail adjacent to the Kwik Trip development. Landscaping The overall landscaping plan is a very positive feature of the site. The landscape plan is subject to review and approval of the City Arborist. Trees/Shrubs The trees and shrubs used in the landscape plan shall be subject to the review and approval of the City Arborist. Utilites/Service/Loading/Storage Areas Addressed elsewhere in the planning report. Lighting Addressed elsewhere in the planning report. Signage Addressed elsewhere in the planning report. 6 Page 77 of 164 Pedestrian/ Bicycle Routes A bike rack location will need to be included on the plans. CONCLUSION 1 RECOMMENDATION Subject to the preceding review, City staff recommends approval of the following listed requests subject to the conditions that follow: Design Standards/Site Plan Review Conditional Use for Two Wall Signs on a Single Facade Vacation of Drainage and Utility Easement 1. The drainage and utility easement vacation and establishment of the new easement is subject to review and approval of the City Engineer and the City Attorney. 2. The site plan shall be subject to review and approval of the Fire Marshal. 3. 1 ne Applicant shall provide a snow removal plan or indicate if the snow will be hauled off site. 4. The landscape plan shall be subject to the review and approval of the City Arborist. 5. The Applicant has been encouraged to show some of the parking as proof of parking spaces, possibly the row of parking at the south side of the building. The Planning Comment should comment. 6. All grading, drainage, erosion control, and utility plans are subject to review and approval of the City Engineer. Storm water plans are also subject to review and approval of the Browns Creek Watershed District. 7. All light fixtures shall be full cut off, compliant with the height requirements, and be consistent with Section 401.15.13.7 of the Zoning Ordinance as it relates to lighting requirements. Outdoor lighting for the parking areas shall be turned off one hour after closing, except for approved security lighting. 8. The proposed LED strip lighting shall not be allowed. 9. All mechanical equipment on the roof or on the site shall be fully screened in accordance with the provisions of the Zoning Ordinance. 10. The second wall sign reading Orthopedic Urgent Care on the north elevation shall be removed if that service is discontinued at this location. 7 Page 78 of 164 11. The Applicant shall provide sign details including the square footage of each wall sign and the freestanding sign. 12. All signs shall be designed to comply with the Zoning Ordinance requirements for fixture cut off and illumination. 13. The Planning Commission shall comment on the building design and building materials. 14. A bike rack shall be installed near the front building entrance. Pc: Julie Hultman 8 Page 79 of 164 l _, I Project Narrative SPERM"R6 w"rRCJ{nwm I1'C. 2/12/2020 Twin Cities Orthopedics Oak Park Heights Medical Office Building From: Denton Mack, SRa Project Manager Subject: Project Narrative for Development Application Twin Cities Orthopedics (TCO) is planning to develop a new medical office building that is located on a site between Memorial Avenue North and Stillwater Boulevard North in Oak Park Heights. The medical office building wilt house Orthopedic Clinic services, Physical Therapy Services,Athletic Training, Imaging, and an Orthopedic Urgent Care Clinic. There are also conference/patient education rooms located in the building. The medical office building will be a 2-story building with an attached single story indoor athletic training space. The total building area is 59,900 sf. The building will have mechanical roof top units to service the building that will be located in a screened area on the roof. The building roof will be drained internally with overflow drains that daylight above grade. There is an exterior enclosure for trash to be collected with easy access for trucks to traverse the site. The site has previously been graded to prepared for building development and there are no significant trees on site. A new landscape plan has been developed and included in the documentation. The site allows for patient and staff parking with a total of 285 parking stalls including 15 accessible parking stalls. The traffic volumes coming to the site on a daily basis is estimated around 60—80 staff daily. The estimated patient volume will be around 500—700 patients per day with 85% of the patient volume coming to the site between the hours of 7:30 am-5:30 pm Monday through Friday. The medical office building will be open from 8:00 am to 8:00 pm seven days a week for Orthopedic Urgent Care. It is the intent to submit a building signage package and permit application after this submittal. The intent for the wall signs has been shown on the exterior elevations for area and location. The intent of the monument sign has been shown on the site plan for location. Once the signage package has been developed it will be submitted for review and approval. CC: File Keith Heimer,TCO 4200 West Old Shakopee Rd. Suite 220 Bloomington, MN 55437 Page 80 of 164 952.996.9662 February 25, 2020 SRa MEMORANDUM r SPBRIDES RBINERS 9RCHI7EClS,IATC. To: Scott D. Richards The Planning Company LLC 3601 Thurston Ave N Suite 100 Anoka, MN 55303 Re: Oak Park Heights-Twin Cities Orthopedics- Medical Office Building SRa project no: 19-026 Subject: Submittal for Development Application Submittal Review Letter date 2/19/2020 File No: 236.02-20.03 From: Denton Mack, SRa This memorandum is in response to The Planning Company Letter date 2/19/2020. The original item from the plan review has been copied with a response by Sperides Refiners Architects, Inc. (SRa) in bold italic type. A. The following items were noted pertaining to the Oak Park Heights City Design Guidelines. 1. Please provide the complete sign package. &j22nf: See Architectural sheet A300 for building signage location and total square footage called out with keynote 11 2. Provide locations of building mounted light fixtures and specifications for fixtures. Identify height of parking lot lighting from ground level to top of fixture. Response: See Architectural sheet A300 far building lighting called out with keynote 18. See document'90515- TCO OAK PARK HEIGHTS-2020-02-03'for lot lighting mounting heights. 3. The trail shall continue to the south property line. Clarify trial diagram design details and compliance with ADA requirements. Response: See Westwood response included with this package. 4. Identify locations of mechanical equipment on the building and how it is to be screened. Response: See Architectural sheet A300 for roof top screen called out with keynote 5. 5. Indicate If Brown's Creek Watershed District has been contacted and where the project review is in progress. dtesponse: See Westwood response included with this package. Page 81 of 164 6. Update the ALTA survey to include the proposed drainage and utility easement location. Response: See Westwood response included with this package. 7. Define the term Orthopedic Urgent Care Clinic and how it relates to the other medical office building uses. Response: Orthopedic Uroent Care (Twin Cities Orthopedics) For non-traumatic injuries, your first stop should be an orthopedic specialist if you think you have a fracture or an acute(sudden onset)injury and need immediate care, walk-in services are conveniently available at our TCO Orthopedic Urgent Care -no appointment necessary. An Orthopedics Urgent Care Clinic has been open at our Stillwater location for 5 plus years.It's a walk-in in clinic no appointment needed and is staff by an orthopedic provider. Walk-Ins Welcome Deily Open 7 days a week from Sam -Spm, Twin Cities Orthopedics Orthopedic Urgent Care clinics can treat most acute musculoskeletal injuries. No referral or appointment is necessary to be treated by an orthopedic provider who specializes in muscle,bone, and joint care. When to visit TCD Orthopedic Urgent Care. • Simple bone fractures • Acute Injury with crunchiness when moving or touching • Muscle and tendon strains and ligament and joint sprains • Broken collarbone,AC joint sprain or separated shoulder • Torn biceps, triceps or quadriceps tendon • Wrist and forearm Injuries • Hamstring injuries • Lower extremity injury with an inability to put weight on it Cc: File Nick Sperides, SRa 2Page Page 82 of 164 L t- -- , 12701 Whitewater Drive,Suite 300 Westwood Minnetonka,MN 55343 (952)937-5150 (952)937-5822 February 25, 2020 Scott Richards—City Planning Consultant to City of Oak Park Heights The Planning Company LLC 3609 Thurston Avenue N. Suite 100 Anoka, MN 55303 Re: Response Letter to City of Oak Park Heights for Preliminary Submittal Review- Request for Additional Information File 0025802.00 Dear Mr. Richards: Westwood Professional Services, Inc., received the preliminary submittal review comment letter prepared by TPC and dated February 19, 2020, requesting additional information for the Design Guidelines/Site Plan review for a portion of Lot 2, Block 1,Oak Park Heights Station on Memorial Avenue North.We have addressed items 3, 5 and 6. Below are our responses in , to the comment letter. 3. Comment:The trail shall continue to the south property line. Clarify diagram including design detail and compliance with ADA requirements. Response:Revised Civil Plans, dated 2125120, to extend the trail south and add a trail cross- section and bituminous pavement section for clarification. 5. Comment: Indicate if Brown's Creek Watershed District has been contacted and where the project review is in the process. Response:An Application was submitted to Brown's Creek Watershed District(BCWD)on February 12, 2020 for Rule 3.0 Erosion Control and Rule 7.0 Floodplain and Drainage Alteration. BCWD is in the process of reviewing the permit application package and if the project will require staff approval and/or board approval at the March 11, 2020 BCWD Board meeting. 6. Comment: Update the ALTA survey to include the proposed drainage and utility easement location. Response: The ALTA has been updated to include the proposed drainage and utility easement. Please contact me at 952-697-5760 or shari.ahrens westwoodos,com if you have any questions. Sincerely, WESTWOOD PROFESSIONAL SERVICES Shari Ahrens, PE Senior Project Engineer we+stwoodps.com TSPLS Flmn No.40074902 (888)937-5150 Page 83 of 164 e4#4 ADDENDUM TO DEVELOPMENT APPLICATION (PID No. 06-029-20-13-0013) The Development Application submitted by Keith Heimer on behalf of TCO Real Estate-Fund 2, LLC, is hereby supplemented by adding the following additional requests: 1. Applicant requests that the Property be released from any previous development agreements with the City, including but not limited to the Developer's Agreement dated February 7, 2002, filed March 14, 2002 as Document Number 3220302. 2. A portion of the existing drainage and utility easement on the Property needs to be relocated in order to facilitate the proposed development. Attached as Exhibit A is a proposed legal description and site show plan showing the portion of the easement to be vacated. Attached as Exhibit B is a proposed legal description and site show plan showing the proposed new drainage and utility easement. 3. The Property is subject to Resolution No. 07-08-55 by City of Oak Park Heights dated August 28, 2007, filed October 19, 2007 as Document Number 3666637. Applicant requests that this resolution be vacated and replaced with a new resolution setting forth the specific requirements relating to Applicant's proposed development of the property. 69344913 vl Page 84 of 164 c6 a O I I � WLu t7 �d 2 i P M x i 0 uj uj �I E Illi i � �i e, s x 'i w.{ y a -I o z w Sr � s aje 85 of 164 w mzs � lift) LU U CL M1 i w` �r b' rU'�nu 1 �Y E IL K 7 O 2 W w 111 I U K IL rij ag � 86 of 164 I >� taw In- LL m]I O 0 LJCJVf B 0� d' V9 m LL I ILIA �IpA LU— w � �_� w a O �i rLi w I d � a yU� � r Cpl w z I V } � LL i W 2.6 as� �a z r uj o w A 1 51� w w e ma 0 4§e 87 of 164 c z uu� EaI - � - � U-,- LL Lu t,i = V m Y IL �O O Q! LLP IL u11 � o i� IL r:! i $911... ..._.. � is -y-tee P" I El ,z r uj W Lj a � ; a \ as&88 of 164 EXHIBIT A 4+2020 Westwood Profession!Semces,Fn[ S r Drainage and Utility Easement Vacation Description Thotp�rtoftheDminayearldUa/ilyEasementas :cote wLot2,Blockl,OW PAW SUPON oYrcordir�to the rerordedplot thetc�af. Washingtart County,A*ftnesota,described os fa!lowx• Commencingotthesoutheasterlycornerofsard[ot1•thenseNorth3J'degriPieS11»::notes JBseronds fav o=med&v1ing/ong the so 1&vsrs*1 v ofsoidLor?,adistance o/ 1Q78feet to a northensterl hw ofoOiornoge and f11rli yEoserr�ent as dedicate on said OWPAW STAWN,•thence A(Mffi Mdefmff 0mrnutes SOseconds West0loa9 said northwsterly line;o Osvnte 01137.S.510v therxv NW14 Sof degrees S3 mmara.3Smrrands West tonruxring o%ngsaid norrlreatler�tins o distorxe of S1�J�etro thepointof begurningafthe easemmlennt to be✓rnco�rhenreNarNi S4degr�s 53minutes S2seacon�ds West continuing aMngsafdrAarthFsysten+3rlrne a drstonreoffiGtOI�J�et thence/north 3S degreesMmiwu s24serrondsLastadlsmnmof31A,S,1Ieetmthe norrhoeotterylineofthe card southwesterly3B�S2feet of[otx thente,Sawrh S4 de+prre+es 5.d mrnures 9S seconds East ofonpsoidnotthenste*lute ofthesmalSwthwslenJ8FS2/eret,aAve., rJaWjeet thence South 3Sdegre+es Xmawtes24secwxd Wes6 o distance of91912 feet tQ the point Q1&W nning. Dmuaayeand Utl 0,fasawat Verna w area=9,SMsq../2 A WET NUMURL x. r Twin Citiesa _ l Drainage and 2 Orthopedics "` 9"' I'arsl" ,am�ww..w�..,sws.+nao • OF v" pnenaas Utility Easement 2 Taft- *"Isar- � »* wew""Pl Oak Pads Heights,Minnesota VA,,, ""Opw,MI swam„t Vacation Sketch DATE: 02I061I0 PROJECT NUMSEA 0025802.00 Page 89 of 164 Ems. #►o Cm 20201/estwood Protessiorid Services.Eric, k Sr Northvostprnjy dine of the Sourh"stdly M 57 Aw= 01014 Bock 1,OAK PARK STATION � ��'`�� 54-. LOT 2 # BLOCK I i(f le-' ���'�� N. pts o- sw.ftssrertyline a1Lot Iz8toe ], OAK PARK STAYXW , N,N, Scutrseastedr line of for Z Stock 2, �r N OAKPARKSTAMW, , rVrA ' 4 N37.21'IS F -- 3078 Pavlof Corn MMwnerK- amao Saktl►rostedyrakme� + uo of Lot Z Block l - .n._ 0AICPARK STATION 01 60 120 Twin Cities W,EARw Drainage and 2 Orthopedics �:ew 31410% .. . .,..,� OF IM ,,,„,,4M ,,,,�.,.., , Utility Easement Oak Pack Hei hts Euturnesota Vacation Sketch 9 w.twoaerwrrrsrMraw pzTE 02106/20 +PS�r�1>w�"1'f l#J6'Ilp�ta W25102.00 Page 90 of 164 EXHIBIT B 02020 Westwood NofessianaF Sennces.loc. AUrainageandlllft,Faaementorel w7derandaelossthatpartofthesouthmester41-138652 lertof lor2 8lackl,OAKAAWSTAT/ON,accord#*to the rerordedplatthervv/,AftWO79tvn county,Minnaesoto descrrbeetdasfol/oivx eomme"4V at the svvL&emrerlymmerafs,5 d lot4 thenm North 37depm,21 minutes 16srcon6Eas4 ossutnedhearrng lang the southwsteHylum ofsoidlot 2 0 distatxe of 10.781wt to a northowter/)+lmne ole DraiaW end Iffil), asemrntasde4n7fe an said OAKPAWSTATIONone the oct6Wpaint of xVinrting of th e easement M GedesrrihW thence North 3,9deglaar 45 minutes SO 5"n&Wes4 along safdnortheasteVol tit4 a distoncr of137.SSAerO theme South S4degrees V mtmttes 54serw ds East a distvam of .;7.62 feet thmm North V dcpm 21 minutes 18swaods Eos4 odshwer ofSS6S feet thence North 37Ay&vs 21 minutes l8secondsfast,a oGstanc[p o12SI2S1w4'thence A*?h S4degrees S3mwates 3Sseconds West a distance of1244VAse4'thence Mirk 35deg m 06mmates24seronds East a distaste of?O.XAeet to the rr M*ewterlyline ofsaid rwMxwcrR*W f1Art a(la2,thence South S4deiprets33mirwtes,ISsetv,7 sEast akngso14f4alhW.F&)l&W,a datenm oIJ75 41 fret toxWdsawheastenylineofsaidlot 2 thence South 37degrLw 21minulesl8secandsWet4 alangsaidsotttheioste*&K o distanceof378O4feetto thepaint of&Tinrrinrl Oralnageand Utilityfosementarm=?4,099 sq.fl F t # niche Yrs a SHEET NUMBOt Twin Cities WANUK—A Drainage and 1 Orthopedics :• 00153timV10�N�fY+WrQAI �dMYJOO Utility Easement OF !M �r7fNY.W, MlV�InNllYflHa/s Sketch L `� so wn.. Y,�[ssrsfeo wewrgamw MicPvkHeighls,lAnnera YYYY�aoatwlYYJoMYrsen�aM GATE 021pG/x0 PROJECT NUMBER,0025802 00 Page 91 of 164 2020 Westwood Professional Services,Inc. MORheCtferlyhnlo�7l�Soi+thrvrstt+fy3$kSlfitt-�„� of Lot 2.Nock 1,OAK PARK 5TATXW4 I r I _ I r ♦r �Av i Lor 2 A -7-1 n BLOCK I tiny �p � I W ,-Sauthwestrrfyture�,_ .' ,�0 q� I o1Lot7:mock 1. ;C P %%„+ OAKPARK sTATtON r y Y 4I d "��a�• N82'2275•E �. r �y�e�'v+�, ''•� 56.65 �s/ � c. J �O X -Pomo ore",*$ng N3771 IVE - 10 71t Point olCorarnenGemenk_�' '+ Southeasterly crone+ o/ or loctJ.W � 0�41C PARKRK ST 57ATrplY X ` p' 60 120 $MUT NUMBER. Twin Cities Wwtvvcad Drainage and 2 Orthopedics u= r =�+�w•,�• •a•••• •• Utility Easement or 3 Erle; nrwiwuMa.ial pi)y Oak PatkHo t+tst Minnow* , �•••••��• Sketch 4 vwrtwe�ta BotNltnrlSuMcu hr. 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S w IT � Ma ads .-- ®° � m 06 of 164 HUBBELL I2 a�dora�LightingDATE: �LOCATION: _ TYPE: PROJECT: T�r CATALOG#: AREA/SITE LIGHTER FEATURES • Low profile LED area/site luminaire with a variety of IES distributions for lighting applications such as retail,commercial and campus parking lots Featuring Micro Strike Optics which maximizes target zone illumination with minimal losses at the house-side,reducing light trespass issues Visual comfort standard Compact and lightweight design with low EPA 3G rated for high vibration applications including bridges and overpasses Control options including photo control,occupancy sensing,NX Distributed Intelligence'and 7-Pin with networked controls Best In class surge protection available RELATED PRODUCTS 8 Airo 8 Cimarron LED 8 Ratio Family c Dus IP66 %mom CONTROL TECHNOLOGY 5rte5yn) DY DISTRIBUTED °" ' INTELLIGENCEwl SPECIFICATIONS CONSTRUCTION ELECTRICAL CONTROLS(CONT'D) • Rectilinear form mimics the traditional Universal 120-277 VAC or 347-480 VAC input • wiSCAPEO available with in fixture wireless shoebox form factor keeping a similar bt,t voltage,50%60 Hz control module,features dimming and updated style and appearance,Ideal for Ambie'lt operating temperature-40•C to 40•C occupancy sensor Via 7-pin retrofit applications Drivers have greater than 90%power fatter and less than 204b TMD CERTIFICATIONS Die-cast housing with hidden vertical feat • DLCq1(Design'ights Conso-tium Qualified, fins that are optimal for heat dissipation while LED drivers have output power over-voltage, with some Premium Qualified configurations, keeping a clean smooth outer surface aver-current protection and short circuit Please refer to the DLC website for specific - Corrosion resistant,die-cast aluminum protection with auto recovery product qualifications at tiwrvr:deslgnlights.org housing with der coat paint finish Field replaceable surge protection device g powder p provides 20kA protection meeting ANSI, Listed to UL1598 and CSA C22.2#250.0.24 OPTICS IEEE C62.41.2 Category C High and Surge for wet locations and 40`C ambient • Entire optical aperture illuminates to create Location Category C3:Automatically takes temperatures a larger luminous surface area resulting in fixture off-line for protection when device . 3G rated for ANSI C136.31 high a low glare appearance without sacrificing Is compromised vibration applications optical performance CONTROLS Fixture is 1P66 rated 30.160,320 or 480 midpower LEDs Photo control,occupancy sensor and wireless available for complete Meets IDA.recommendations using 3K CCT 30001<.4000K or 5000K(70 CRI)CCT on/off and dimming control configuration at 0 degrees of tilt Zero uplight at 0 degrees of tilt 7-pin ANSI C136.41-2013 photocontrol WARRANTY Field rotatable optics receptacle option available for twist lock 5 year limited warranty photacontrols or wireless control modules INSTALLATION (control accessories sold separately) See HLI Standard Warranty for Standard square arm mount,compatible with 0-10V dimming leads available for use with additional information B3 drill pattern control devices(provided by others,must • Optional universal mounting block for ease specify lead length) of installation during retrofit applications. KEY DATA Available as an option or accessory for is 7-pin wireless control system a available _ square and round poles. via 7-pin See ordering information and details Lumen Range 3,000-32,000 at:www.hubbelllighting.com/sitesync Knuckle arm fitter option available for 2-3,8" Wattage Range 25-227 OD tenor..Max tilt of 60 degrees with 4 NX Distributed Intelligence'available with -- degree adjustable increments.(Restrictions in fixture wireless control module,features Efficacy Range(LPW) 118-155 apply for 7-pin options) dimming and occupancy sensor Fixture Projected Life(Hours) L70>238K Weights lbs-(kg) 13.5-24(6.1-10.9) Page 107 of 164 Page V7 Rev.12MBR9 ®2419 Hubbell Outdoor Lighting,a divislon of Hubbell Lighting,Inc.specifications subject to change without notice. ((*_�In HUBBELL RARLED SPEC 701 Millennium Blvd•Greenville.SC 2.96071 Tel 864.6781000!website www.hubbelloutdoorcom �aLL.U� Unht:ino �.. •, HUBBELL ? I L�rCf�TPC3N: r Outdoor Lighting �? .F: I CATALOG#: AREA/SITE LIGHTER ORDERING GUIDE Example:RAR1-80L-25-3K7-2-UNV-ASO-BL-NXWE-BC CATALOG C ORDERING INFORMATION �• . tBI ! RAR1 Natio Area BOL-25 25W-3,000Lumens 3K7 3000K,70 CRI 2 lES TYPE II otation UNV Unn ersal 120 27NSize 1 80L-50 50W-6,000 Lumens 4K7 4000K,70 CRI 3 IES TYPE III ion left t 1I120 120V 160L-70 7OW-9,000 Lumens 5K7 5000K,70 CRI 4W IES TYPE IV ipn right I f 208 208V — __ _ _ _ ! _ _ 160L-100_10OW-12.000 Lumens— 5OW IES TYPE Vi 240 240V 277 277V RAR2 RatioAreaSize �320L-110 110W-15,000 Lumens I I 1347 347V 3201,140 14OW-18,000 Lumens i 480 480V 320L-165 165W-21,000 Lumens ' 1 48OL-185 185W-24,000 Lumens 148OL-210 21OW-27,000 Lumens `48OL-240 24OW-30.000Lomens ORDERING INFORMATION CONTINUED a r A54 Arm mount n 5auarb• BL FiI8CK teXtureo NXWE NX Wireless Enabled BC Backlight control poleMatsurf. DS Dark bronze textured (module CD Continuous dimmirg ASO Universal arr f- GT Graphite textured NXSPW_F NX Wireless,PIR Occ. F Fusing(must specify voltage) square poles rrr GYS Ught gray smooth Sensor,Qayiight Harvesting2 NX5P_F NX,PIR Occ.Sensor,Daylight T8 Tenn nal block PS Platinum silver smooth Harvesting' 2PF 2 power feed with 2 drivers' A_ Arm mount f( :mdpoi WH White textured A_U Universal am - ,.,,u h u CC Custom color • round nnro' SCP 40F ProgrammaG'e occupancy sensor' 7PR 7-Pin twist lock receptacle W8 Wall bracKet 17PR-SC 7-Pin receptacle with shorting MAF Mast arm fitter for 2-3/8' cap I OD horizontal arm 7PR-MD40F Low voltage sensor for 7PR I K Knuckle 17PR-TL 7-Pin PCR with photocontrol Notes: 1 Rep'ace_'with 7 for 3.5'-4.13'OD Pole,'4'for 4.18'-5.25'OD pole,W for 5.5-6.5'OD pole 2 Replace'_"with'14'for up to 14'mounting heigh1.,'30F'for15-30'mourrjr g height :. Not available wYh 60 LED versions At least one SCPREMOTE required to program SCP motion sensor STOCK ORDERING INFORMATION P RAR1-100-4K3 12,000 100W 160L 4000K170CRI 120-277V Type 3 Square Arta Bronze RAR1-100-41(4W 12,000 100W 160L 4000KROCRI 120.277V Type 4W S arr` ;,' orunze RAR2-140-4K3 18,000 14OW 320L 4000Kf70CRl 120-277V Type 3 Square Arm Bronze RAR2-140-0K-4W 18,000 140W 320L 4000K170CRI 120-277V Type 4W Square Arm Bronze RAR2465-4K3 21,000 165W 320L 4000Kl70CRI 120-277V Type Square Arm Bronze RAR2-165.4K-4W 21,000 165W 320L 4000K170CRI 120-277V Type 4W Square Arm Bronze Page 108 of 164 Page 2!1 Rev.12!'IW" Z 2019 Hubbell Outdoor Lighting,a division of Hubbell Lighting,Inc SpeclBcatlans subject to change without notice. " HUBBELL RARLEDSPEC 701 Millennium Blvd.Greenville.SC 296071 Tel 864.678.1000 1 Website v .hubbelloutdooccom Liaheinn l,a�, HUBBELL GATE: I LCJ7(Ohl: Outdoor Lighting -FYFE: I PROJECT: Tr LOG#: AREA/SITE LIGHTER OPTIONS AND ACCESSORIES-STOCK(ORDERED SEPARATELY) Catalog Number Description RARRPABDB Round pole adapter 3.5"to 4.13'for ASQ arm,3.5"to 413"OD pole,dark bronze finish RARA3UDB Universal mount for square pole or round pole 3.5"to 4.13",dark bronze finish RARBC80L Ratio blacklight control 80L ❑ RARSC160L Ratio blacklight control 160L ❑ RARBC320L Ratio blacklight control 320L ❑ RARBC480L Ratio blacklight control 480L ACCESSORIES AND REPLACEMENT PARTS-MADE TO ORDER Catalog Number Description ❑ RAR—ASOU—XX Universal arm mount for square po:elflatsurface' CI RAR—A—U XX Universal arm mount for round poies1z ❑ RAR—RPA--XX Round pole adapter,' ❑ SETAVP-XX 4"square pole top tenon adapter,2 318"OD slipftterz RETAVP-XX 4"round pole top tenon adapter;2 318"CD sllptitter for max.Four fixtures(90o);order 4"round pole adapters separately' jJl BIRD—SPIKE-3 Ratio size 1 bird deterrenttspikes ❑ BIRD—SPIKE-9Ratio size 2 bird deterrent/salkes ❑ RARWB—XX I Wall bracket-use with MastArm Fitter or Knuckle, 1 Replace'_-with"3'Tar 3.5%4:13'01)pole,'4"for 418'-5.25"OD pole,'S"far 5.5'-15.5"OD pole 2 Replace'XX'wlh desired color/paint finish CONTROLS Standalone 5W7PR SiteSync'on fixture module via 7PR SWUSB SiteSync'Software on USB SWTAB SiteSync"windows Tablet SWBRG SlteSync'Wireless Bridge Node SWFC SlteSync'Field Commission Serve SCPREMOTE Order at least one per project location to program and control Networked—Wireless WIR-RME-L WSCAPE External Fixture Module', NX Networked—Wireless NXOFM-9R1D-UNV NX Wireless,Daylight Harvesting,BLE,7 pin twisted lock Notes: 1 Works with external networked photosensor 2 wiSCAPE Gateway required for system programming Page 109 of 164 Page 817 Rev.112/18119 0 2019 Hubbell Outdoor Ughang,a division of Hubbell fighting.Inc.Specrfications subject to change without notice. til.IB9Et.L HUBBELL RARLED-SPEC 701 Millennium Blvd.Greenville.SC 29607!Tei 864.678.10001 Website www.hubbel[outdoor.com 111-1uht-inn HUBBELL I Outdoor Lighting BATE: LOCATION: +I TYPE: _ PROJECT: CATALOG#: AREAISITE LIGHTER PERFORMANCE DATA Nominal System Dist. 5K(5000K NOMINAL 70 CRI) 4K(4000K NOMINAL 70 CRI) 3K(3000K NOMINAL 80 CRI) Description Wattage Watts Type Lumens LPW B U G Lumens LPW B U G Lumens LPW . B U G 2 3438 135 1 0 1 3445 136 1 0 1 3240 128 1 1 0 1 25 25.4 3 3460 136 1 0 1 1 I 3467 136 1 0 1 3260 128 1 0 1 4W 3406 134 1 0 1 3412 134 1 0 1 3249 126 1 0 1 5QW 3483 137 2 0 1 1 3490 137 2 0 1 3282 129 2 0 1 2 6310 127 1 0 2 6323 127 1 0 2 5946 120 1 0 2 50 49.8 3 6349 128 1 0 2 6362 128 1 0 2 5983 120 ` 1 0 2 4W 6233 125 1 1 0 . 2 6245 126 1 0 2 5873 118 1 0 2 5QW 6392 129 3 0 1 RARt 6405 129 3 0 1 6023 121 13 0 1 2 9486 139 1 0 2 9505 139 1 0 2 8938 131 1 0 2 3 9544 140 1 0 2 9563 140 1 0 2 8993 131 1 1 , 0 2 70 68.4 4W 9395 137 1 0 2 9414 138 1 0 2 8853 129 1 0 2 5QW 9608 140 4 0 2 9628 141 4 0 2 9054 132 4 0 2 2 11976 2 0 2 12000 133 2 0 2 11285 125 2 0 2 3 12050 2 0 2 12074 134 2 0 2 11354 126 2 0 2 100 90.0 4W 11869 ; 2 0 2 11885 132 2 0 2 11177 124 2 1 0 2 5QW 12131 .3 4 0 2 12155 135 4 0 2 11431 127 4 0 2 2 15326 53 2 0 3 15357 153 2 0 3 14442 144 2 0 3 110 100.3 3 15421 5A 2 0 3 15452 154 2 0 3 14531 145 2 0 3 4W '5180 91 2 0 I 2 1 15210 152 2 1 0 2 14304 17 2 0 2 5QW 15525 �5 4 0 2 15556 155 4 0 2 14629 t,. 4 0 2 2 19395 i4r 2 0 3 19434 146 2 0 3 1827E 2 0 3 1 140 133,2 3 ����F .� '47 2 0 3 19554 147 2 0 3 18389 138 2 0 3 4W 19 J '44 2 0 3 19248 145 2 0 3 18101 136 2 0 3 5QW i-,647 1+8 5 0 3 19686 148 5 0 3 18513 139 5 0 3 2 21651 141 3 0 3 21695 141 3 0 3 20402 133 3 0 3 165 153.6 3 21785 42 3 0 3 21828 142 3 0 3 20527 134 3 0 3 � 4W 21444 1t0 3 0 3 21487 140 3 0 3 20206 132 3 0 3 1 5QW 21932 43 5 0 3 21976 143 5 0 3 20666 135 5 0 3 RAR2 2 26046 149 3 0 3 26098 150 3 0 3 ?4543 141 3 0 3 3 26207 150 3 0 i 3 26259 150 1 3 0 3 ?4694 142 3 1 0 1 3 185 174.5 4W 25797 148 3 0 4 25849 148 3 0 4 :4308 139 3 0 4 50W 26384 151 5 1 0 3 26437 152 5 0 3 24861 43 5 0 3 2 28848 145 3 0 4 28906 146 3 0 4 27184 1137 3 0 4 210 198.2 3 29027 146 3 0 4 29085 147 3 0 4 27351 138 3 0 4 4W 28572 144 3 0 4 28630 144 3 0 4 26924 136 3 0 4 5QW 29222 147 5 0 4 29281 148 5 0 4 27536 139 5 0 4 2 32087 141 3 0 4 32151 142 3 0 4 30235 133 3 0 4 240 226.9 3 32285 142 3 0 4 1 32350 143 3 0 4 30422 134 3 0 4 4W 31780 140 3 0 431844 140 3 0 4 29946 132 3 0 4 CrW 32502 143 5 D 4 32568 144 5 0 4 30627 135 5 0 4 Lumen values are from photometric test performed In a=rdance with IESNA LM-79-08.Data is considered to be representative of the configurations shown.Actual performance may differ as a result of end-user environment and application. Page 110 of 164 Page 4!7 Rev.12AW19 0 2019 Hubbell Outdoor Lighting,a division of Hubbell Lighting,Inc.Specifications subject to change without notice, HUBBELL RARLEDSPEC 701 Millennium Blvd•Greenville.SC 29607!Tel 664.678.10001 Website www_hubbeVoutdoorcom Li Oi9Urte2 HUBBELL Outdoor Lighting DATE: (LOCATION: TYPE: PROJECT: CA4ALOG O AREA/SITE LIGHTER ELECTRICAL DATA #OF Nominal Input Oper.Current System Power LEDS Wattage Voltage (Amps) (Watts) 120 0.21 25 208 012 25.4 240 0.11 277 0.09 120 0.42 208 0.24 50 240 0.21 49.8 RAR1 277 1 018 120 0.57 70 208 0.33 68,4 240 0.29 277 0.25 120 0.75 100 208 0.43 90.0 240 0.38 277 0.32 120 0.84 110 208 0.48 240 0.42 100'3 277 0.36 120 1.11 J 140 208 0.64 133-2 i240 -0.56 1 277 0.48 120 1.28 208 0.74 165 240 0.64 153.6 i RAR2 277 0.55 _--- 120 1.45 185 208 0.84 240 0_73 174.5 77 0.63 120 1.65 210 208 0.95 240 0.83 1983 277 0.72 120 1.89 240 208 1.09 240 0.95 22fi-9 277 0.82 LUMINAIRE AMBIENT TEMPERATURE FACTOR (LATF) Ambient Temperature Lumen Multiplier 0,C 32'F 1.03 10,C 50°F 101 20'C 68°F 1.00 25°C 77°F 1.00 30-C 86'F 0.99 40°C 104 F 0-98 50'C 122-F 0.97 Use these factors to determine relative lumen output for average ambient temperatures from 0-40°C(32-104F), PROJECTED LUMEN MAINTENANCE Ambient OPERATING HOURS Temperature 0 25,000 TM-21-11 L90 36,000 50,000 100,000 L70(Hours) 25°C l77OF 1.00 0.97 0.95 0.93 0.86 238,000 4090/104°F 0.99 0.96 0.95 0.93 0,85 225,000 Page 111 of 164 Page 50 Rev.72MOM9 Q 2019 Hubbell Outdoor Lighting,a division or Hubbell Lighting,Inc Specifications subject to change without nouoe. r HU6BELL PARLEDSPEC 701 Millennium Blvd•Greenville.SC 29607 f Tel 864.67530001 Website www.hubbelloutdoorcom LEohtiinet HUBBELL Outdoor Lighting DATE: I LOCATION: TYPE: PROJECT: CATALOG m AREA/SITE LIGHTER DIMENSIONS RAR1 5.0" t a- 14.0" s« (127mm) (356mm) ` 19.0" ►II (463mm) I 12.0" (305mm) 3.25" (83mm) RAR2 75" (191mm) (495mm) 27.0" I (686mm) l 17.39" (442mm) 3.25" (83mm) t ADDITIONAL INFORMATION MOUNTING , I t - Arm Mount—Fixture ships MAF—Fits 2-318'OD arms Knudde—Knuckle mount Wall Mount—Wall mount Universal Mounting— with irtegral arm for ease Roadway applications. 15 aiming angle increments bracket designed for Universal mounting block of Installation.Compatible for precise aiming and building mount applications. for ease of installation. with Hubbell Outdoor 63 control,fit 2-318"tenons Compatible with drill drill pattern. or pipes. patterns from 2.5"to 4.5' SITESYNC 7-PIN MODULE SiteSync features in a new form Available as an accessory for new construction or retrofit applications(with existing 7-Pin receptacle) Does no interface with occupancy sensors SiteSyn� sw7PR „.,,..,,.... Page 112 of 164 Page%7 Rev.12MBM9 D 2019 Hubbell Outdoor Lighting,a division of Hubbell Lighting,Inc.Specifications subject to change without notice.viF#JBB9L 'HUBBELL RARLED-SPEC 701 Millennium Blvd•Greenville.SC 296071 Tel 864.678.10001 website www.hubbelloutdooccom Liohttnes uBSILL O — Outdoorr Lighting DATE:_- �LOCATION: TYPE: PROJECT. CATALOG ir: APEA'SITE LGHTER ADDITIONAL INFORMATION (CONT'D) NXSP-14F 2.3" 58 mm 3.5" \ 89mm � \ I 24 �J` 5ensrn Lens Coveragpe n and Detection Pattee When Mounted at8ft wlrh L.aw Mount Levis u 3' 33 mm NXSP-30F www—ImNjr SB 1, —1 maaf,rw"..dW Coverage end OeteUfon Patterns 3.5" When�4teunted at 30h and 4511 with Standard Lers 89 mm '\ tae i N Y+P a.�wre .m.�.,wye errxeeirw�mrW 1.3" 33. SCP-40F p i Eft m J WF216% re i 25 1U 40 3, 1a P SD' Z: 3a 4t)' so' rt d�wa i° + W2 5' a 25' Sa RARIEPA RAR-1 EPA at 0' EPA at 30' .45ft.2 .56ft.2 13m2 .17m2 RAR2 EPA ----RAR-2 EPA at 0' EPA at 30' .55fL2 1.48ft.2 .17m,' .45m2 SHIPPING CataloV Carton Dimensions Number GCTN Length Width Height Inch(cm) Inch(cm) I Inch(cm) RAR1 , 15(6.8) 20.75(52.7) 15.125(38.4) 6.9375(17.6) RAR2 1 19(8.6) 25(63.5) 15.125(38.4) 1 6.9375(17.6) USE OF TRADEMARKS AND TRADE NAMES All product and company names,logos and product Identifies are trademarks° or registered trademarks 0 of Hubbell Lighting,Inc. or their respective owners.Use of them does not necessarily imply any affiliation with or endorsement by such respective owners. Page 113 of 164 Page A7 Rev.1V18M9 .02019 Hubbell Outdoor Lighting,a division of Hubbell Lighting,Inc.Specifications subject to change without notice. ) r=LL HUBBELL RARLEO-SPEC 701 Millennlnm Blvd•Greenville.SC 296071 Te1864.678.10001 Website www.hubbelloutdoorcom LieMtlna SSS-H SERIES ca It�BELt oUBBELkghti Job Type Lighting POLESApprovals SQUARE STRAIGHT STEEL APPLWATWHS • Lighting installations for side and top mounting of luminaires with effective projected area(EPA)not exceeding maximum allowable loading of the specified pole in its installed geographic location CONSTRUCTION • SHAFT:One-piece straight steel with square cross section,flat sides and minimum 0.23"radius on all comers;Minimum yield of 46,000 psi(ASTM-A500,Grade B);Longitudinal weld seam to appear flush with shaft side wall;Steel base plate with axial bolt circle slots welded to pole shaft having minimum yield of 35,000 psi(ASTM A36) • BASE COVER:Two-piece square aluminum base cover included standard • POLE CAP:Pole shaft supplied with removable cover when applicable;Tenon and post-top configurations also available • HAND HOLE:Rectangular 3x5 steel hand hole frame(2.38"x 4.38"opening);Mounting provisions for grounding lug located behind gasketed cover • ANCHOR BOLTS:Four galvanized anchor bolts provided per pole with minimum yield of 55,000 psi(ASTM F1554). overall Galvanized hardware with two washers and two nuts per bolt for leveling Height 1o'-4D' Anchor bolt part numbers: 314 x 30 x 3—TAB-30-M38 1 x 36 x 4—TAB-36-M38 FINISH • Durable thermoset polyester powder coat paint finish with nominal 3.0 mil thickness • Powder paint prime applied over"white metal"steel substrate cleaned via mechanical shot blast method • Decorative finish coat available in seven standard colors;Custom colors available;RAL number preferable; Internal protective coating available WAREHOUSE rST0001 POLES: • SSSH20-40A-4-HV-DB-RDC,SSSH25-40A-4-HV-DB-RDC and SSSH30-50B-4-HV-DB-RDC T�0 • The HV designation in the above catalog numbers is a combination of the S2 pattern and the B3 pattern Handhole ta" I POLE CAP TENON BASE COVER BASE DETAIL Anchor Bolt Hex Nutt\'\ Balt Square(Outef) Flat Washer Base Plate � a. BoltSqu 0nner) Bolt Projection -.- —BartCirde(Outer) FlaHex HexNutr i Nut 270' ' +- 90' ' Grout with drain� -- Batt Ode(inner) Optional Engineering of rw. Level Foundation footing by others ORDERING INFORMATION Reference page 2 for available configurations ORDERING EMMPLE: 555—H — 25 — 40 — AIBIC — 2L — S2 — DB - UL SSS-H Square Straight Reference page 2 nererence page z Reference 1 bingle arm mount S2 2 troll,3.5" 00 Dant Hmnze GR' 20 Amp GFp Steel Pole Ordering matrix ordering matrix page 2 2 Two fixtures at 780 pettem Textured Receptacle and Hubbell Outdoor Ordering matrix cow 2L Two fixtures at 90' B3 2 boR,2.5" BL Black Textured spacing, WH white Textured EHH' E*aHandhxde 3T Three Wes at 9T Ratio COW .5"Coupling 4 Faur fixtures at 98' GR GrayTextured TA Tenon(tures 00 PS Platinum 5ih'er cor •75"Coupling x 4"Tall) Smooth ape 2"Coupling MOUNTING ORIENTATION `L -Denotes handh•te location TB Tenon(2.88"oD ec Custom Color Mpgr Bracket Luminaire 4 x 4"Tali Bracket 2 2L 3T TC Tenon(3.5"OD VM2 2nd mode vlbra- ban damper 000x 6"Tall) ❑ Tui' Removable Tallon LAB Less Anchor Bolts (2.38"x 4") UL UL Certified ACCESSORIES-Order Separately P�cap) Cincludes Catalog Description 1 Removable tenon used in conjunction with side arm mameng.First specify desired arm VM13 1 st made vibration damper configurabon foiiowed by the"ra"noWon.Enmpla:sss. -254G4 -WTRt B1 2 Specify opSan loon using topic found on page 2(Opllee Brimbli " VM2Sf(l( 12nd mode vibration damper 3 YIN1 recommended on pates 20'and toiler with FPA of less than 1. Hubbell Outdoor Lighting•701 Millennium Boulevard•Greenville,5C 29607•Phone:864-678-100 r HUBBELL Due o our continued efforts o nt our 1 UBBELL ®^ Outdoor-Llghting Dttidffttimprove products,Product specifications are subject to change without notice. Lighting 0 2019 HUBBELL ONMR UOUNG,All Rights Reserved-For mac odarmatlar visit our webdle:www.hubbalbublow.com •Printed lnUSA SSS-B POLES-SPEC 12!19 ORDERING INFORMATION(Continued) tW"-1 V-40-n JM-XK 10 3.0 4"square 0.125" 9' 81-10, 5.66'-7.07' 9° 1 314"x 30"x 3" 3.5 1 77 SSS-H-12-40-A-Xif-XII 12 3,7 4'square 0.125° 9' 8"-10" 5.66"-7.07" 9' 314"x 30'x 3' 3.5 90 559-11-1440-A-XX-XII 14 4.3 4"square 0.125" 9" a'-10" 5.66'-7.07' 9' 3!4"x 30'x 3' 3.5 103 55541-16.40-A-XX-XII 16 4.9 4'square 0.125" 9" 8'-10" 5.66"-7.07" 9" 314"x 30"x 3' 3.5 116 SSS-H-18-40-A-XXFX% 18 5.5 4"square 0.125" S. 8'-10" 6.66"-7.07" S. 314'x 30'x 3' 3.5 129 SSS-H-20-40-A-XX-XX 20 8.1 4"square 0.125" 9" 8"-10" 5.66'-7.07' 9" 314"x30"x 3" 3.5 142 =411-25-404-10(-XX 25 7.6 4"84um 0.125" 9- 8"-10" 5.66"-7.07" 9" 314'x 30'x 3" 3.5 175 SSS-H-14-40-9-IDI-Xx 14 4.3 4"square .1 BB' 11" 10'-12' 7.07--8.48" 10.50" 3/4"x 30'X 3' 3.5 152 Bas-l1-16.40.8-XX-XX 16 4.9 4"square .188" it" 10"-12" 7A7'-8A8' 10.50" 914"x30"x 3" 3.5 171 SSS-H-18-40-6401-XX 18 5.5 4'spare .188' 11" 10'-12' 1 7.07'-8.48" 10.50' 3/4"x 30'x 3" 3.5 190 SSS-H 20-40-B-XX-XX 20 6.1 4"square .188" l l` 10"-12' 7.07'-8.48" 1040314"x 30"x S" 3.5 209 SSS-H-26.40-B-XX-XX 25 7.6 4"square .168" 11" 10"-12" 7.07'-8.48" 10.50" 314'x 30"x 3" 3.5 257 SSS-H-80-4D-B-XX-XX 30 9.1 4"square .188" 11' 10"-12" 7.07"-SAW 10.50" 314'x 30"x 3' 3.5 304 SSS-H-16-WB-XX-XX 16 4.9 5"square 188" 11" 10.25'-13.25" 7.25"-9.37' 11.50" l'x 36'x 4" 4.5 219 SSS-H-18-50-B-XX-XX 18 5.5 S.square A 88" 11' 10.25"-13.25" 725"-9.37" 11.50" 1'x 36'x 4" 4.5 243 SSS-H-20-504-XX-XX 20 6.1 5"square .188' 11' 10.25'-13.25" 7.25°-9.37' 11.50" 1"x 38'X4* 4.5 267 SSs-H-25.60-B411(47( 25 7.6 5"square .188" 11" 10.25"-13.25' 7.25'-9.37' I 11.50" 1"x 36"x 4" 4.5 327 SSS-H3D-50-8-XX-XX 30 9.1 5'square .168" Il" 10.25"-13.25" 7.25"-9.37' 11.50" l'x 36'x 4' 4.5 387 SSS-111-26~50-C-101-XX 25 7.6 5'square .25' 11' 10.25'-13.25' 7.25"-9.37" 11.50' 1"x 36"x 4" 4.5 427 SSS-H3090-C-XX-XX 30 9.1 5'ayuare .25" 11" 10.25"-13.25" E 7.25'-9.37- 11.50" 1"936"x4" 4.5 507 SSS-R-20-60-B-XX-XX 20 6.1 6'square .188" 12" 11.00`-13.25" 7.81"-9.37" J 12.25" 1-114'x42°XG' S. 329 SSS-H-25480-9-11i%-XX 25 7.6 6"square .188" 12" 11.00"-13.25" 7.81'-9.37' 12.25" 1-114"x 42'x 6' 5.0 404 SSS-H-iD-GD-B-XX-XX 30 9.1 B"square 1 .186" 12° 11.00"-13.25" 7.81'-9.37" 12.25" 1.1/4'x42"x E 5.0 479 S5S-H38-60-B-XX-IDI 1 35 10.7 - B'squere _.188" 12' 11.00".13.25" 7.81"-9.37" 1225' 1-114'x 42"x a" 5.0 554_ SSS-H40-60-B-ID(XX 40 12.2 6'square .188" 12" 11.00"-13.25' ' 7.81--9.37- 12.25" 1-114"x 42'x 8" 5.0 829 I SSS41-3g-80-C-XII-XX 30 9.1 - 6"square_ .25" 12" 11.00"-13.25' 7.81"-9.37" 12.25" 1-114%42"W x 8" 5.0 614 SSS-1111-35-80-C-XX-XX 35 10.7 B'square - 12" 11.00"-13.25" 7.81"-9.37" 12.25' 1-lie x 42°x 6" 1 5.0 712 SSS-W4()-WG-)[X-XX 40 1 12,2 1 6"squ L .25' 12" 11.00'-13.25' 7.81'-9.37" 12.25" 1 1-114'x 42"x 8° 1 5.0 809 j NOTE Factory supplied template must be used when setting anchor bolts.Hubbell Lighting will deny airy claim for Incorrect anchorage placement remiting from failure to use factory supplied template and anchor bofts. EHH-EXTRA CO-C07-C20- VMi- VIBRATION DAMPER VMZ- VIBRATION DAMPER VAS-VIBRATION DAMPER HMDHOLE COUPLING 1ST MODE 2ND MODE ZND MODE VMi II 2 2'-11-5NPSCThrWs I I VM2S0e-8' l�L�/ I I! A/Polo I I VM2512--12' D SW-14 NPSC Threads I VM251e-16' 112"-14 NPSC Threads rl VM2$20-20, S24 VM2 -24' Pr 4slw for 4rou" Field Installed Polo Top damper designed Factory Installed,internal damper designed Field insta (Memel damper designed to to reduce pole top deflection or sway. VMI to alter pole resonance to reduce movement alter pole resonance to reduce movement is recommended for pole systems 25'and and material fatgue caused by 2nd mode and material fatigue caused by 2nd mode taller with a total EPA of 1.0 or less vibration, vibration. OR-20 AMP GFCI MPB-MID POLE BRACKET OPTION ORIENTATION RECEPTACLE&COVER Square steal Pole Follow the logic below when ordering location specific \ square SWW Pala options.For each option,Include Its orientation(n degrees) and its height(n feet).Example:Option 007 should be Stand wd n1 hard Attachment amt,5"tone ordered as:SSS-H-20-40 -Ji -15 welded to pole (.5 coupling on the handholatarm side of pole,15 feet up �a�r plate from the pole base)1'spacing required between option. Gasxe+\ \y 4.25'tau y t70nsuIt factory for atter cordiguratiora3. 20 AMPfiFCI � \, - I soft Sgwre{Outer) Wet Locaaons� i Boh Square(Inner) (Muse Cover r soft Gude(Outer) Arm,3'Sq.x 13.5'long 270-, + •' 90' ships separately -- Bak Circle Qnnerl 190' For more information about pole vibration and vibration dampers,please consult httq>CLmubLelledA ooh wassetslHLllalrOdsorlresotrrceaAlterelura/Poes/Pole Wind Induced Flyer HL010022.p Due to our continued efforts to improve our products,product specifications are subject to change without notice. KMPWW:•1t wt"a. HUBBELL Hubbell Outdoor Lighting a 701 Millennium Boulevard•Greenville,SC 29607•Phone:864-676-1000 ���{�gBELL m Outdoor Lighting Due to our continued efforts to improve our products,product specifications are subject to change without notice. �ig'>Fi'ting 0 2019 HUBBELL OUTDOOR LIGHTING,All Rights Reserved-For more irdwmadon visit our websllec wwwbftegaltdoar wm -I tinted in LISA Sss--H POLE34M 121119 ASCE7-05 WIND MAP FLORIDA REGION WIND MAP e$ 130 170 115 90 140 115 130 1y� i5 120 120 85 130 _ 140 .140 ILS 150 90 130 150 90 140 - Y ` 16Q ISO 170 � 140 'l 160 Florida region wind map above is Special Wind Region \ 150 ,ao based upon 3-second gust winds and 1160 (Consult Local AuIhorkies) ,aa the 2017 Florida Building Code 160 HAWAII-105 mphg kl4 150 ALASKA REGION WIND MAP130 * PUERTO RICO-145 mph 10 120 120 Ito loo e4 Lae ► 90 100 110 1m ,so o, 1 co.0 2a.0 c { 1 ,U.1 SSS-H-12-40-A 25.0 25.0 20.0 18.0 16.1 13.2 10.8 8.9 8,1 7.4 SWH-1440A 23.1 20.4 16.1 14,3 12.8 10.2 8.2 6.5 5.9 5.3 SSS-H-10-4U-A 25.0 25.0 1 25.0 1 25.0 Z1.4 1 18.4 1 15.9 13.9 SSS-11-18-40-A 19.0 16.7 13.0 11.5 ' 10.1 7.9 6.2 4.7 4.1 3.6 SSS-H-12-40-A 25.0 25.0 23.5 19.8 16.7 1 14.2 12.1 10.4 SSS-X-18-4°-A 15.6 13.6 10.0 9A 7.8 5 9 4.4 3.1 2.6 2.1 SSS H 14 40 A 25.0 23.1 19A 15.7 13.1 10.8 9.1 7.6 SSS-1-20-40-A 12.7 10.9 7.9 6.9 5.9 4.2 2.8 1.7 1.3 0.9 SSS-H-16-40-A 20.8 18.7 15.2 12.3 IO.1 8.2 6.7 5.4 SSS-H-25-40-A 7.3 5.9 3.8 29 21 1 0.8 NR NR NR NR SSS-114840-A 16.8 15,0 11.9 9.4 71 5.9 j 4.5 3A SSS-H-204" 1&6 11.9 9.2 7.1 5.3 3.9 2.7 1.7 SSS-H-14.40-B 25.0 25.0 23.3 20.8 18.6 15.1 12.3 10.2 9.2 8.4 SSS-H-26-40A 7A 6.2 4.1 2.5 f.1 NR NR NR SS5-11-16-40-B 25.0 24.9 19.4 17.3 15.4 123 9.9 80 Z2 6.4 M SSS-0-1840-9 24.0 20A 16.1 14.2 125 9.8 7.7 6.1 5.3 4.7 SSS-H-14-40-B 25.0 23.6g4.32,15 1&1 13.4 11.2 PA 7.8 SS5-H-20-40-B 20.2 17.5 13.2 11.6 10.1 7.7 6.9 4.4 3.8 3.2 SSS-H-0640-B 21A 192127 10.4 ! 8.5 6.9 5.6 SSS-H-2S40-8 12.8 Ito 7.9 6.7 5.5 3.7 23 12 0.7 NR SSS-H-18-40-B 17.2 15.49.7 7.7 &1 4.7 3.6 SSS-H-30-40-B 8.0 &6 4.1 3.1 22 0.8 NR NR NR NH SSS-H-20-40-B 13.9 1237.3 5.5 4.1 29 1.9 _SSSal-25-40-B 7.7 6.4 1.3 NR NR NR 55541-16-168 25.0 25.0 25.0 25.0 24.8 20.1 165 13.6 123 ! 11.2 SSS-H-30-40•B 3.2 2.1 NR NR NR NR NR S554-18d6B 25.0 25.0 25.0 22.9 20.4 16A 13.2 10.7 9.a i 6.6 SBS41-2650-B 25.0 i 25.0 21.3 18.9 16.7 132 10.4 8.1 7.2 ; 6.3 SSS-H46368 25.0 MO 250 25.0 25.0 21A 182 15.5 SSS-H-25-WB i 20.7 17.8 i 13.3 11.5 9.8 72 5.0 3.3 2.6 1.9 SSS-1148-56111 25.0 25.0 26.0 24.4 20.4 17.0 14.2 11.9 SSS H-3680 8 13.5 i 11.9 7.7 6.2 4.9 2.8 1.1 NR NR -NR68� SSS-H-21.525.0 25.0 24.4 19.9 16.3 13.4 11.0 8.9 _.._.�._ iii SSS41-25-WO 21.8 19.3 15.0 11.5 8.8 6.5 4.7 3.1 SSS-H-25-504 25.0 25.0 19.4 1 17.1 15.1 ! 11.7 1 9.0 1 6.9 6.0 5.1 SSS411365619 13.7 11.7 82 55 3.3 1.5 NR HR SSS4-3°-50.0 20.1 ; 172 12.7 10.9 9.3 6.6 4.5 2.8 2.1 1.4 LSSS-B-25-WE; 21.8 19.3 16.o 11.5 8.8 6.5 4,7 3.1 SSS-11.1040-0 13.7 11.7 e.2 5.5 3.3 15 NR NR SM-H-20.60-8 25.0 25.0 25.0 25.0 25.0 20.2 15.1 12.9 11.5 10.3 ; SSS-11-25-668 25.0 25.0 20,6 18.0 15.6 11.8 8.7 62 5.2 4.2 SSS-H-2040-B 25.0 25.0 25.0 21.9 17.a 14.5 11.7 9.4 SSS-H404" 21.4 18.1 129 10.7 8.8 5.7 3.3 1.3 NR NR SSS41-254 B 23.8 20.9 16.1 12.3 9.2 6.6 4.5 2.8 888-111-354" 14.0 11.3 6.9 52 3.6 1.0 NR Ni HR ENR SSS N 3040 8 19.$ 12.9 8.4 5 3 2A 0.8 NRNR SSS-X-46668 8.1 5.8 2.2 nr NR NR NR NR NR R SSS-H454611 7,5 5.6 24 NR NR NR NR NR SM-1140.80-8 1.8 NR NR NR NR NR NR MR SS.S4"0-60-C 24.3 20.5 14.6 122 10.2 6.8 4.2 2213 0.5 SSS-H-3040-C 14.6 12.3 8.4 5.3 2.8 0.8 NR HR SSS-X-35.66C 16.6 13.5 8.6 6.6 4.9 2.1 NR NR NR NR SSS-H-35 Bp C 7.5 5.6 2.4 NII NR NR NR HR WS-1440-60-C 10.8 7.9 3.7 2.1 0.6 NR NR NR NR I NR SSS H 40 BOC 1.8 NR NR NR NR NR NR J NR HUBBELL Hubbell Outdoor Lighting•701 Millennium Boulevard•Greenville,SC 29607•Phone:864-678-1000 I, BELL awwwos w rg"PWM' Outdoor Lighting Due to our continued efforts In improve our products,product specifications are subject to change without rwtice. Eng 0 2019 HUBBELL OUTDOOR LIGHTING,All Rlghte Reserved•For more information visit aur wehsft www.htmhebuhbnr aom -Pfi*-d in USA S55a1 POLE54PBC 12119 NOW • Allowable EPA,to determine max pore loading weight,multiply allowable EPA by 30 lbs. The tables for allowable pore EPA are based on the ASCE 7-D5 Wind Map or the Florida Region Wind Map for the 2010 Florida Building Code.The Wind Maps are intended only as a general guide and cannot be used in conjunction with other maps.Always consult local authorities to determine maidmum wind vekxdties,gusting and unique wind conditions for each specific application • Allowable pale EPA for Jobsite wind concHons must be equal to or greater than the total EPA for fixtures,arms,and accessories to be assembled to the pole.Responsibility lies with the specifier for correct pole selection.Installation of poles without luminaires or attachment of any unauthorized accessories to poles Is discouraged and shall void the manufacturer's warranty Wind speeds and listed EPAs are for ground mounted installatlons.Poles mounted on structures(such as bridges and buildings)must consider vibration and coelliclent of height factors beyond this general guide;Consult local and federal standards • Wind Induced Vibration brought on by steady,unidirectional winds and other unpredictable aerodynamic fomes are not inchided in And velocity ratings,Consult Hubbell Lighting's Pole Vibration Application Guide for environmental risk f ftm and design considerations. 5.-/Mubbcgcdn.cam/obwassatOLVoutdoorlresourcesllueralu ialPole Wind induced flyer i • Extreme Wind Events like,Hurricanes,Typhoons,Cyclones,or Tornadoes may expose poles to flying debris,wind shear or other detrimental effects not Included In wind veloclty ratings Due to our continued efforts to improve our products,product specifications are subject to change without notice. BELL HUBBELL Hubbell Outdoor Lighting•701 Millennium Boulevard•Greenville,SC 29807•Phone:864-678-1000 7 LIT BELL LI Outdoor Lighting Due to ourcarltinued efforts to improve our products,product specifications are subject to change without notice. g 11ng 0 2019 IW EU.OVIDDOR IJDHDNG,AN Rights Reserved•For more Information visa our websae:wwwdemb Mxddoor eam •PHnN In DSA SSS-H PRE54 EC 1119 Stantec Consulting Services Inc. ® Stantec 733 Marquette Avenue Suite 1000,Minneapolis MN 55402-2309 March 4, 2020 File: 193800151 Attention: Mr. Eric Johnson City of Oak Park Heights 14168 Oak Park Blvd. Oak Park Height, MN 55082 Reference:Twin Cities Orthopedics-Preliminary Plan Review Dear Eric: As requested,we have reviewed the information submitted regarding the proposed Twin Cities Orthopedics Project. The information reviewed includes preliminary, not for construction engineering drawings, and stormwater related documents received 2/12/2020 with updates on 212512020. Further review will be forthcoming when construction plans are submitted. Following are our preliminary comments and/or recommendations: Sheet C100-200—Existing Conditions and Removals Plan, Site Plan 1. The legal descriptions for the new and vacated drainage and utility easements have been reviewed. Our review with one comment is enclosed with this letter. 2. The pavement patch for the utility installation shall,at a minimum, match the existing pavement section. The section to be used will be confirmed at the time of construction;wear course to be a minimum of 1-1/2-inches. The patch joints will be butt joints. 3. The plan calls for raising a sanitary manhole and casting. The City requires a minimum of 2-inches of rings and maximum of 8-inches of rings. Clarify the details of adjusting this structure. 4. Include ADA compliant pedestrian ramps where the trail crosses the driveways. 5. Provide details for the flumes(note 32). 6. Provide details for the modular block retaining wall(note 40). 7. Include all applicable City Detail Plates. 8. Refer to the Fire Department review of fire lanes and circulation. Design with community in mind Page 118 of 164 March 4,2020 Mr.Eric Johnson Page 2 of 4 Reference: Twin Cities Orthopedics-Preliminary Plan Review Sheet C300-Grading Plan 1. Refer to the stormwater comments below. The Owner will need to comply with all related requirements of the NPDES Construction Stormwater Permit and the Brown's Creek Watershed District. 2. Further detail and review of the area north and northwest of the building is needed. There is potential for poor drainage and standing water if that area is not graded correctly, and the drainage pattern in relation to the adjacent property and building needs to be confirmed. 3. Indicate a depth of excavation for the pond expansion at the southeast comer of the site. 4. The stormwater facilities proposed for the site including facilities that encroach into the drainage and utility easements and the City right-0f--way, shall be considered private and shall be owned and maintained by the Owner. S. Include all applicable City Detail Plates. Sheet 400—Erosion Control Plan 1. Show soil stabilization along the northern side of the site. 2. The legend shows turf reinforcement mat, clarify where this is being used. 3. Include applicable City Detail Plates. 4. The City reserves the right to require additional erosion control measures as determined/necessary during the construction of the project. Sheet C500-Utility Plan 1. Connections to the City's sewer and water systems shall be per City standards and detail plates. 2, The City or its designee will be present for water and sewer service connections to the City's systems. 3. The proposed wet tap in Memorial Drive will need to be coordinated with the City's Public Works Department. 4. The watermain, hydrants and sanitary sewer that serve the site will be private and maintained by the owner. 5. Include all applicable City Detail Plates. Design with community in Page 119 of 164 March 4,2020 Mr.Eric Johnson Page 3 of 4 Reference: Twin Cities Orthopedics-Preliminary Plan Review Storm Sewer/Storm Water Management 1. This property is part of the Kern Center pond drainage area.As part of the agreement with Browns Creek Watershed District, all stormwater management requirements are provided within the drainage area to the Kern Center pond. 2. Please provide storm sewer calculations that show the conveyance, at a minimum, of a 10-year storm event in the parking lot storm sewer system. 3. A sump manhole with skimming structure should be placed at the last catch basin manhole of the storm sewer system prior to entering the Kern Center pond to provide pretreatment. 4. The proposed new storm sewer facilities on site shall be considered private and shall be maintained by the Owner, except for the ditch within the relocated drainage and utility easement. 5. The project is subject to review by the Brown's Creek Watershed District. The City shall be provided a copy of the permit approval letter from the BCWD and any required maintenance agreements. General Comments 1. The City reserves the right to inspect the construction of the project. The City or its designee shall be present for water and sanitary sewer service connections. 2. The Owner will need to comply with all requirements of the NPDES Construction Stormwater Permit and the Brown's Creek Watershed District. The City reserves the right to require additional erosion control measures as determined/necessary during the construction of the project. 3. Review of issues related to parking, lighting, landscaping or the buildings is by others. 4. The Owner shall be responsible for obtaining all required permits. 5. Utility construction and improvements in the right-0f--way need to conform to the City's Standard Detail Plates. Include all applicable City detail plates on the plans. The City's details can be provided upon request. If you have any questions or require further information, please do not hesitate to contact me. Design with community in mind Page 120 of 164 March 4,2020 Mr.Eric Johnson Page 4 of 4 Reference: Twin Cities Orthopedics-Preliminary Plan Review Regards, Stantec Consulting Services Inc. MN,WI,CA Principal Phone:612-712-2085 Lee-Mann@stantec.com Enclosure: Legal description review c. file Julie Hultman, Buiiding Official Andrew Kegley,Director of Public Works Scott Richards,City Planner Kevin Sandstrom,City Attorney Page 121 of 164 ADDENDUM TO DEVELOPMENT APPLICATION (PID No. 06-029-20-13-0013) The Development Application submitted by Keith Heimer on behalf of TCO Real Estate-Fund 2, LLC,is hereby supplemented by adding the following additional requests: 1. Applicant requests that the Property be released from any previous development agreements with the City, including but not limited to the Developer's Agreement dated February 7, 2002, filed March 14, 2002 as Document Number 3220302. 2. A portion of the existing drainage and utility easement on the Property needs to be relocated in order to facilitate the proposed development. Attached as Exhibit A is a proposed legal description and site show plan showing the portion of the easement to be vacated. Attached as Exhibit B is a proposed legal description and site show plan showing the proposed new drainage and utility easement. 3. The Property is subject to Resolution No. 07-08-55 by City of Oak Park Heights dated August 28, 2007, filed October 19, 2007 as Document Number 3666637. Applicant requests that this resolution be vacated and replaced with a new resolution setting forth the specific requirements relating to Applicant's proposed development of the Property. 69344913 vl Page 122 of 164 EXHIBIT A C 2.320 Vrestwood Wu!ess:mrl Seances.ha Drainage and Utility Easement Vacation Description Mwrport afAhe OtVyWrVnd rhr 04asemew as aeddCvWw d , PARM .S'T AW areJovVOW t0 rhe t&VA*01af Affeaf, Ms0*W COunty.Mmmft*=bed wkws' Ca%neMi*Ot&AV SOWIW�COrO r gfSVKI Ger 4*fnaCe MW*?7&W&6;s,IWPMW 1R s�eratds EVsL assrmrOd howiny/AV 1/0 soxhawwsyrrnie 01swifdot 1 a dis vxr Vf 30783Wr 10 0 n&"WSJfff&Y*M afO DAVfi a a0e UriW FG W""Or""M 00 SOW Q4C-PARr—SMFtOM theme NWA W afeWXW'fiIf amJe AU'i0saWndt Weff a&rg S" nnrrhertsterly ling a adr mwe 0fj3T$sj*st-l►enreNwh Nacos 53 mmurrs SSs€r,.ads Ywk*st,rar7rd71Jr &*W sawmwheOslery Am Q 4'srowe LjS-13,Wr X17!hepmt e GF.mnnrV of the LW~r0 he xtc&Mt OWCe IWO SO&Pffff SSasineritas V SeMIWS tW4 COntiMdW abV SOide oartheas&ly,►,vae ra/011SJ47t1IfiP of £t%'ftVk tfteuCe IvOrM yS c OJ tniltvl ds Ern Odi5Mre0IW9S?AWrnIftlrar1&-as1er6Iline0/r/X 39rdlratahrtesrer�+S'86S1laet atftaf t fie"S401 54 dWMrP nnrfi tes 35 S"na5 Easy rilovtp snr`d noorrfieaAfasy hnE OJIhe s��SOuthas�tst�,�B�SZ/fAPL a drsrarxJe of�tLiO%t I�enCe Sarth.ua(eg ee L ,,&, 0,(xSemndS 0 distance of3�g 3s'�rt to F/rF point Qramw and Z'00, 1/owum 0/w=9586sq,& s SI �gg 1 x CF�.'rtM1 b1! � 34Lw1 l'w 2 SHEV NUMBER Twin Cities we'stwC Od Drainage and 1 Orthopedics rte. p ;W1611 Irre,wmi.-. D—om•.rn, Utility Easement OF r�! 4r71N7-dW wrwwri,wNf6fa7 '} tN/Yr WINMIls wrq�gr�rr L Oak Parc'reagh:C Monnewta ,, ,�,,,, Vacation Sketch UA1E 02rGfi+20 PROJECT NUMBER OD2590200 Page 123 of 164 G R-- Wesrwoad Rmfesskmw Services.[me i 1MAw tAf"Arrt Of Me SMWY-s'lo ly M s2(PPI of Of 2.a*Alj OM WK STATXXV �C r 3 LOT 2 " - ' Y i \C n A :r' �) A !_)1,r *�rI ,{ti'µ -r A T t!`1 h ! 't_Jr-"i 1 t !—i� 1 1 t tie'�f�Q�67"�,�y'► �: r /-1 ! 1 t J f Y �: BLOCK 1 II \ k• Y.vr hu�sierSp hrle \ f Y f! 0AKPARKSTATfOV+f ._ j; � r r� ♦EyRtr� A154�53'3E;��' rF i Pntnraf[ommeeuemer►c-- f -~� ELE Sou CPU*adyco+ner �w; ween w cf lW Z 8fodr i, „LI 0AW PAR1K STANOM 0 60 12D SHEET NUMO R Twirl Cities Westwood Drainage and Z Orthopedics :�•a++a � �-�-� Utilit"umy Easement RRA srstifsr ew�wrru.resrw """'""" " """ �' Vacation Sketch Oak Park HvghM MimesOta wrkw�ee�,r yrsrrr�u� DATE 42NWI4 PROIECrNUMMR 002MOLOO Page 124 of 164 EXHIBIT B 0;OTS Weshrrod Professional Services,Inc Drainage and Utility Basement Description A aMWW"ift&OVaastlr»eat orer,anaPer0W4& rss rhor paW 00AF sarrrh st yea 3 fWil(-LoPA7, z awPA#XSTA=W aIGC17l ZSV to the ta+c W*dRAW the+'of gft&IWW Comer}:AZvmn pmt abwiGed iwAMbm- ComnremoW at the sowdkv AVe .Z'&Mrojsad tot Z•WMe Afarth.T:degW&g1 mvrnrres 18 srcnrads fast"AWddhftYi1W long the siarr11caste*6at 01savdt012 o dlstame of rtt78feet to 7maheast+e+IlAfle 0/0 OraOW and 40110'Easement as OW^v it aR saw a4 ff AAAAW S M 7101V aeadthe aCAW pomt ojbegtinnrng ojthe easeMent m he akrr+ mi Mare huh 99V gVWJ 45 r+n WItS 50 se,wdc MW V&W xaAdMrthenstMl&C a &mvee o1137s AvW thence SMO V AYreirs 9WA WAY S4seCWW3r A79 a Ksta>1te of j7WAet&VACe MWb V dearea 21 rrtinUAV ISS& &S A=a*tenreoj5-T65AW thanre Atr.{s 37a�rdm l mom*-rIS.sersn&Easel a dstMm v"Sf-?$AW thence ft ah Sod rrerSjn u um.?SsrroM ftst a41romwgIJAXAee4 rheare.4wr.h,7SoWM &V mj &s2:setvna fw4 a Astawe ofXA7feirtto the nosthensWt?Irrre al Awe cm thw rcf *•tAK•Vhit alia.?thrmw south.St arm 53mrnrrtes 3S S"nds Eos! along sand mWAesvrterl kW,a dfSjdW4t 0/17-147 fW100 SWdsarrtheastArly Erne olsardjor 2 thpWp Sou h,I?degtMgl nV*&J1 5 Jr NeaWs West V/WW SOW S0,V AeastetlylrnC a dismnre of 376&jeer to lhepornt r�/bN9prnrrirag avfflop and Lw&h Vfaseilr w aw-,KON so A 4 t Ilwnt 1M 2i R SHEET NUMBER TWn Cities wedw w Drainage and 1 orthopedics 'e-m 17" Utility Easement of /.. X17 1 0 1 1 4111 •+w�riw�aMNa11 AU%M 41"1111Itl/ m" Oak Park Fl�ghtS.Mmntsoia $1CetCl'1 DASE 4II0GlI0 PRf2)K'.'NUMBER 002580200 Page 125 of 164 2820 Wemwd Ptotmional Sarvce&Inc Mae KF6V kd vIL01 2.81wk 1.CAW OAASYA T-101,i u e—N A I A C) r /C €� �J � BLOCK .1 i to *1kv L WoQft&l. A OAK PARKSrATION Is 0 X 01 L CAN-PAWSrAlION 60 120 SHEET NUMBER Twin Cities WeAvvilwo wcwd Drainage and 2 OF Orthopedics CIM60-100 MMI16ft.d IM01-49 o. Utility Easement Oak Pick ft3h1L MinnOWN vow" 911108,,""° dm Sketch 2 DATE 0ZJD6RD PKMFCf NUMBER 002SOROO I Page 126 of 164 A RECOMMENDING RESOLUTION OF THE PLANNING COMMISSION CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RECOMMENDING TO THE CITY COUNCIL THAT THE REQUEST BY TWIN CITIES ORTHOPEDICS FOR DESIGN GUIDELINES/SITE PLAN REVIEW, A SIGNAGE CONDITIONAL USE PERMIT AND VACATION OF AN EASEMENT FOR DEVELOPMENT OF A MEDICAL OFFICE BUILDING ON A PORTION OF LOT 2, BLOCK 1, OAK PARK STATION AT 5715 MEMORIAL AVENUE NORTH SHOULD BE APPROVED WITH CONDITIONS WHEREAS,the City of Oak Park Heights has received a request by Twin Cities Orthopedics for Design Guidelines/Site Plan review, a signage Conditional Use Permit and vacation of an easement for development of a medical office building on a portion of Lot 2, Block 1, Oak Park Station at 5715 Memorial Avenue North, and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights makes the following findings of fact: 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B-3 Highway Business and Warehouse District in which medical clinics and office buildings are a permitted use; and 4. Design Guideline/Site Plan approval is required for the building design and site improvements; and 5. A signage Conditional Use Permit is required to allow two wall signs on one fagade; and Page 127 of 164 6. Vacation of an existing drainage and utility easement with replacement of a new easement at the south east side of the property. A public hearing for the vacation of the easement was held at the March 12, 2020 Oak Park Heights Planning Commission meeting. The vacation was recommended by the Planning Commission. The legal description of the easement to be vacated is as follows: That part of the Drainage and Utility Easement as dedicated on Lot 2, Block 1, OAK PARK STATION, according to the recorded plat thereof, Washington County, Minnesota, described as follows: Commencing at the southeasterly corner of said Lot 2; thence North 37 degrees 21 minutes 18 seconds East, assumed bearing long the southeasterly line of said Lot 2, a distance of 10.78 feet to a northeasterly line of a Drainage and Utility Easement as dedicate on said OAK PARK STATION;thence North 30 degrees 45 minutes 50 seconds West along said northeasterly line, a distance of 137.55 feet;thence North 54 degrees 53 minutes 35 seconds West, continuing along said northeasterly line, a distance of 5.13 feet to the point of beginning of the easement to be vacated; thence North 54 degrees 53 minutes 52 seconds West, continuing along said northeasterly line, a distance of 30.00 feet; thence North 35 degrees 06 minutes 24 seconds East, a distance of 319.52 feet to the northeasterly line of the said southwesterly 386.52 feet of Lot 2; thence South 54 degrees 53 minutes 35 seconds East along said northeasterly line of the said Southwesterly 386.52 feet, a distance of 30.00 feet; thence South 35 degrees 06 minutes 24 seconds West, a distance of 319.52 feet to the point of beginning. 7. City staff prepared a planning report dated March 6, 2020 reviewing the request; and 8. Said report recommended approval of the Design Guidelines/Site Plan review, a signage Conditional Use Permit and vacation of an easement for development of a medical office building subject to the fulfillment of conditions; and 9. The Planning Commission held a public hearing for the Conditional Use Permit and the Vacation of the drainage and utility easement at their March 12, 2020 meeting, took comments from the applicants and public, closed the public hearing, and made the following recommendation: NOW, THEREFORE,BE IT RESOLVED BY THE PLANNING COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING COMMISSION RECOMMENDS THE FOLLOWING: A. The application submitted for Design Guidelines/Site Plan review, a signage Conditional Use Permit and vacation of an easement for development of a medical office building on a portion of Lot 2, Block 1, Oak Park Station at 5715 Memorial Avenue North, affecting the real property as follows: SEE ATTACHMENT A Page 128 of 164 The Planning Commission recommends to the City Council of the City of Oak Park Heights approval of the applications for Design Guidelines/Site Plan review, a signage Conditional Use Permit and vacation of an easement for development of a medical office building subject to the following conditions: 1. The drainage and utility easement vacation and establishment of the new easement is subject to review and approval of the City Engineer and the City Attorney. 2. The site plan shall be subject to review and approval of the Fire Marshal. 3. The Applicant shall provide a snow removal plan or indicate if the snow will be hauled off site. 4. The landscape plan shall be subject to the review and approval of the City Arborist. The City Arborist shall work with the Applicant related to the parking lot islands and final landscape plan. 5. The Applicant has been encouraged to show some of the parking as proof of parking spaces,possibly the row of parking at the south side of the building. 6. All grading, drainage, erosion control, and utility plans are subject to review and approval of the City Engineer. Storm water plans are also subject to review and approval of the Browns Creek Watershed District. 7. All light fixtures shall be full cut off, compliant with the height requirements, and be consistent with Section 401.15.B.7 of the Zoning Ordinance as it relates to lighting requirements. Outdoor lighting for the parking areas and building lighting shall be turned off one hour after closing, except for approved security lighting. 8. The proposed accent lighting shall be full cut off and used as architectural building wash subject to approval of the City Council. 9. All mechanical equipment on the roof or on the site shall be fully screened in accordance with the provisions of the Zoning Ordinance. 10. The second wall sign reading Orthopedic Urgent Care on the north elevation shall be removed if that service is discontinued at this location. 11. All signs shall be designed to comply with the Zoning Ordinance requirements for fixture cut off and illumination. 12. The Planning Commission was favorable to the building design and building materials. 13. The City shall encourage the placement of an appropriately placed bike rack. Page 129 of 164 Recommended by the Planning Commission of the City of Oak Park Heights this 12th day of March 2020. Timothy Freeman, Chair ATTEST: Eric A. Johnson, City Administrator Page 130 of 164 ATTACHMENT A DESIGN GUIDELINES/ SITE PLAN REVIEW, CONDITIONAL USE PERMIT FOR SIGNAGE, AND FOR VACATION OF A DRAINAGE & UTILITY EASEMENT, FOR A PROPOSED TWIN CITY ORTHOPEDICS MEDICAL OFFICE BUILDING TO BE LOCATED SOUTH OF 58TH ST. & EAST OF MEMORIAL AVE. AT 5715 MEMORIAL AVE.,N. Washington County Property ID: 06,029.20.13.0013 Legal Description: Lot 2, Block 1, Oak Park Station Page 131 of 164 ATTACHMENT B e'�' DESIGN GUIDELINES/ SITE PLAN REVIEW, CONDITIONAL USE PERMIT FOR SIGNAGE, AND FOR VACATION OF A DRAINAGE & UTILITY EASEMENT, FOR A PROPOSED TWIN CITY ORTHOPEDICS MEDICAL OFFICE BUILDING TO BE LOCATED SOUTH OF 58TH ST. & EAST OF MEMORIAL AVE. AT 5715 MEMORIAL AVE.,N. Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Proof of Ownership or Authorization to Proceed • Property Tax Statement(s)/Legal Description(s) Planning Commission Review & Recommendation: March 12, 2020 Conditional Use Permit-Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request, the conditional use permit shall become null and void twelve (12) months after the date of approval, unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration, or use requested as part of the conditional use. An application to extend the approval of a conditional use permit shall be submitted to the Zoning Administrator not less than thirty (30) days before the expiration of said approval. (401.03.C.4.a and b) Page 132 of 164 RESOLUTION NO. CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTUION OF THE CITY COUNCIL THAT THE REQUEST BY TWIN CITIES ORTHOPEDICS FOR DESIGN GUIDELINES/SITE PLAN REVIEW, A SIGNAGE CONDITIONAL USE PERMIT AND VACATION OF AN EASEMENT FOR DEVELOPMENT OF A MEDICAL OFFICE BUILDING ON A PORTION OF LOT 2, BLOCK 1, OAK PARK STATION AT 5715 MEMORIAL AVENUE NORTH BE APPROVED WITH CONDITIONS WHEREAS,the City of Oak Park Heights has received a request by Twin Cities Orthopedics for Design Guidelines/Site Plan review, a signage Conditional Use Permit and vacation of an easement for development of a medical office building on a portion of Lot 2, Block 1, Oak Park Station at 5715 Memorial Avenue North, and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights recommended the application with conditions. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution: 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B-3 Highway Business and Warehouse District in which medical clinics and office buildings are a permitted use; and 4. Design Guideline/Site Plan approval is required for the building design and site improvements; and 5. A signage Conditional Use Permit is required to allow two wall signs on one fagade; and Page 133 of 164 6. Vacation of an existing drainage and utility easement with replacement of a new easement at the south east side of the property. A public hearing for the vacation of the easement was held at the March 12, 2020 Oak Park Heights Planning Commission meeting. The vacation was recommended by the Planning Commission. The legal description of the easement to be vacated is as follows: That part of the Drainage and Utility Easement as dedicated on Lot 2, Block 1, OAK PARK STATION, according to the recorded plat thereof, Washington County, Minnesota, described as follows: Commencing at the southeasterly corner of said Lot 2; thence North 37 degrees 21 minutes 18 seconds East, assumed bearing long the southeasterly line of said Lot 2, a distance of 10.78 feet to a northeasterly line of a Drainage and Utility Easement as dedicate on said OAK PARK STATION;thence North 30 degrees 45 minutes 50 seconds West along said northeasterly line, a distance of 137.55 feet;thence North 54 degrees 53 minutes 35 seconds West, continuing along said northeasterly line, a distance of 5.13 feet to the point of beginning of the easement to be vacated; thence North 54 degrees 53 minutes 52 seconds West, continuing along said northeasterly line, a distance of 30.00 feet; thence North 35 degrees 06 minutes 24 seconds East, a distance of 319.52 feet to the northeasterly line of the said southwesterly 386.52 feet of Lot 2; thence South 54 degrees 53 minutes 35 seconds East along said northeasterly line of the said Southwesterly 386.52 feet, a distance of 30.00 feet; thence South 35 degrees 06 minutes 24 seconds West, a distance of 319.52 feet to the point of beginning. 7. City staff prepared a planning report dated March 6, 2020 reviewing the request; and 8. Said report recommended approval of the Design Guidelines/Site Plan review, a signage Conditional Use Permit and vacation of an easement for development of a medical office building subject to the fulfillment of conditions; and 9. The Planning Commission held a public hearing for the Conditional Use Permit and the vacation of the drainage and utility easement at their March 12, 2020 meeting, took comments from the applicants and public, closed the public hearing, and recommended the application with conditions. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted for Design Guidelines/Site Plan review, a signage Conditional Use Permit and vacation of an easement for development of a medical office building on a portion of Lot 2, Block 1, Oak Park Station at 5715 Memorial Avenue North, affecting the real property as follows: SEE ATTACHMENT A Page 134 of 164 Be and the same as hereby approved by the City Council of the City of Oak Park Heights for Design Guidelines/Site Plan review, a signage Conditional Use Permit and vacation of an easement for development of a medical office building subject to the following conditions: 1. The drainage and utility easement vacation and establishment of the new easement is subject to review and approval of the City Engineer and the City Attorney. 2. The site plan shall be subject to review and approval of the Fire Marshal. 3. The Applicant shall provide a snow removal plan or indicate if the snow will be hauled off site. 4. The landscape plan shall be subject to the review and approval of the City Arborist. The City Arborist shall work with the Applicant related to the parking lot islands and final landscape plan. 5. The Applicant has been encouraged to show some of the parking as proof of parking spaces, possibly the row of parking at the south side of the building. The Planning Comment should comment. 6. All grading, drainage, erosion control, and utility plans are subject to review and approval of the City Engineer. Storm water plans are also subject to review and approval of the Browns Creek Watershed District. 7. All light fixtures shall be full cut off, compliant with the height requirements, and be consistent with Section 401.15.B.7 of the Zoning Ordinance as it relates to lighting requirements. Outdoor lighting for the parking areas and building lighting shall be turned off one hour after closing, except for approved security lighting. 8. The proposed accent lighting shall be full cut off and used as architectural building wash subject to approval of the City Council. 9. All mechanical equipment on the roof or on the site shall be fully screened in accordance with the provisions of the Zoning Ordinance. 10. The second wall sign reading Orthopedic Urgent Care on the north elevation shall be removed if that service is discontinued at this location. 11. All signs shall be designed to comply with the Zoning Ordinance requirements for fixture cut off and illumination. 12. The Planning Commission was favorable, and the City Council approves the building design and building materials. 13. The City shall encourage the placement of an appropriately placed bike rack. Page 135 of 164 Approved by the City Council of the City of Oak Park Heights this 24th day of March 2020. Mary McComber, Mayor ATTEST: Eric A. Johnson, City Administrator Page 136 of 164 ATTACHMENT A DESIGN GUIDELINES/ SITE PLAN REVIEW, CONDITIONAL USE PERMIT FOR SIGNAGE, AND FOR VACATION OF A DRAINAGE & UTILITY EASEMENT, FOR A PROPOSED TWIN CITY ORTHOPEDICS MEDICAL OFFICE BUILDING TO BE LOCATED SOUTH OF 58TH ST. & EAST OF MEMORIAL AVE. AT 5715 MEMORIAL AVE.,N. Washington County Property ID: 06,029.20.13.0013 Legal Description: Lot 2, Block 1, Oak Park Station Page 137 of 164 ATTACHMENT B e'�' DESIGN GUIDELINES/ SITE PLAN REVIEW, CONDITIONAL USE PERMIT FOR SIGNAGE, AND FOR VACATION OF A DRAINAGE & UTILITY EASEMENT, FOR A PROPOSED TWIN CITY ORTHOPEDICS MEDICAL OFFICE BUILDING TO BE LOCATED SOUTH OF 58TH ST. & EAST OF MEMORIAL AVE. AT 5715 MEMORIAL AVE.,N. Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Proof of Ownership or Authorization to Proceed • Property Tax Statement(s)/Legal Description(s) Planning Commission Review & Recommendation: March 12, 2020 Conditional Use Permit-Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request, the conditional use permit shall become null and void twelve (12) months after the date of approval, unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration, or use requested as part of the conditional use. An application to extend the approval of a conditional use permit shall be submitted to the Zoning Administrator not less than thirty (30) days before the expiration of said approval. (401.03.C.4.a and b) Page 138 of 164 Oak Park Heights Request for Council Action Meeting Date March 20, 2020 Time Required: 5 Minutes Agenda Item Title: OPC Properties — Sign i Replacement at 5991 Norwich Ave Agenda Placement Consent Agenda Originating Department/Requestor: Eric Johnson, City Administrator Requester's Signature Action Requested Approve Resolution Outlining Approval with Conditions—Related to OPC Properties— Sign Replacement at 5991 Norwich Ave Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Please see the following from Scott Richards, City Planning Consultant 1. Staff Report as presented to the Planning Commission; 2. Planning Commission Resolution (unsigned) 3. Proposed City Council Resolution. Page 139 of 164 EndftURAo 3601 Thurston Avenue N. Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.42 7.0520 TPCTPCVP1annln9Co.com PLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: March 5, 2020 RE: Oak Park Heights— Oak Park Commons — Planned Unit Development Amendment for Signage 5991 Norwich Avenue North TPC FILE: 236.02 --20.02 BACKGROUND Chad Anvary, representing OPC Properties, LLC, owners of the Oak Park Commons shopping center, has made application for a Planned Unit Development Amendment for signage. The request would allow replacement of a sign at the northwest comer of the property at 5991 Norwich Avenue North that will be taller and include more square feet of signage area. The sign will include 63 square feet of signage and would be up to 15 feet tall. The site is zoned B-4 Limited Business District in which the shopping center is a permitted use. Y he development was originally approved as a Planned Unit Development (PUD). The PUD amendment process may be used to allow sign alterations and to increase the amount of signage. EXHIBITS The review is based upon the following submittals: Exhibit 1: Project Narrative Exhibit 2: Picture of Existing Monument Sign Exhibit 3: Aerial Photo Indicating Location of Existing Monument Sign Exhibit 4: Proposed Monument Sign Exhibit 5: Sign Example PROJECT DESCRIPTION Chad Anvary has provided the following narrative describing the request: Page 140 of 164 1 am writing you on behalf of OPC Properties to request a PUD Amendment for the current monument signage (Attached as Exhibit A and Exhibit B) to allow for 900 square feet of signage. The cun'ent monument sign does not provide adequate visibility and signage for our tenants. The new monument sign would replace the current monument sign and would be in the same location. 1 have engaged the service of Signs Now to provide a mockup of a new monument sign (Exhibit C) with a design that will reflect the same high-quality materials of the current monument sign and property. 1 have also attached an example of another monument sign (Exhibit D) that we could work from. We are proud to be a part of the Oak Park Heights community and ownership will spare no expense in the design/construction of the new monument. If approved, we will work closely with the City of Oak Park Heights on the final design/construction of the new monument sign. ISSUES ANALYSIS Comprehensive Plan. The Comprehensive Plan designates this area as Commercial on the Proposed Land Use Map. The use of the property for a retail, services and restaurants is consistent with the Comprehensive Plan. Zoning Ordinance. The property is zoned B-4, Limited Business District in which the shopping center has been approved by a PUD. An amendment to the PUD is required to make sign changes to the freestanding signage. Signage. The existing freestanding sign was constructed at the northwest comer of the property at 60th Street and Norwich Avenue North. It is eight feet tall and includes 48 square feet of signage. The Zoning regulations allow a freestanding monument sign of up to 20 feet in height with 100 square feet of signage. The existing Lowes freestanding sign was constructed with the original development. Additional freestanding signs may be constructed in a shopping center development. The sign regulations for multiple occupancy business buildings are as follows: 4) In any multiple occupancy building qualifying as a shopping center, signs shall be permitted for each common public entrance. Each sign area shall not exceed a total of fifty (50) square feet and shall be located within fifty (50) feet of the common public entrance being served. Attention shall be given to the possible number of tenants or occupant bays which may be served by the common public entrance for which the sign is intended. The proposed sign is designed as a monument sign up to 16 feet tall with 63 square feet of signage. The PUD is required to make sign alterations and to allow the proposed sign to exceed the allowed 50 square foot allowance. 2 Page 141 of 164 A review of the Conditional Use Permit criteria within the Zoning Ordinance should be considered as part of a PUD request. Any signage allowed for the development shall also require a sign permit. Conditional Use Permit. The Planning Commission should consider the following issues and impacts of the proposed project in making its recommendation. The conditional use permit criteria, found in Section 401.03.A.7 of the Zoning Ordinance, are found as follows: 9. Relationship to the specific policies and provisions of the municipal comprehensive plan. 2. The conformity with present and future land uses in the area. 3. The environmental issues and geographic area involved. 4. Whether the use will tend to or actually depreciate the area in which it is proposed. 5. The impact on character of the surrounding area. 6. The demonstrated need for such use. 7. Traffic generation by the use in relation to capabilities of streets serving the property. 8. The impact upon existing public services and facilities including parks, schools, streets, and utilities, and the City's service capacity. 9. The proposed use's conformity with all performance standards contained herein (i.e., parking, loading, noise, etc.). Comment: The expansion of the freestanding sign size and height should not create an issue for neighboring properties and will be beneficial to the shopping center tenants. The additional signage should not create any visibility issues at the intersection in that it is adequately set back from the roadway. There should be no environmental issues with this request. The request is minor and not out of nature with other requests that have been granted to vary from the sign regulations within the Highway 36 corridor. City Staff sees no issues with the request as proposed. CONCLUSION 1 RECOMMENDATION Upon review of the request for a Planned Unit Development Amendment for replacement of a sign at the northwest comer of the Oak Park Commons property at 5991 Norwich Avenue North, staff would recommend the project with the conditions as follows: 1. The proposed sign shall not exceed 16 feet in height and 70 square feet of signage per sign face. 2. All proposed signage shall require a sign permit and shall be in compliance with Section 401.15.G of the Zoning Ordinance. 3 Page 142 of 164 3. The sign panels shall be illuminated in conformance with Section 401 .15.G.4.K of the Zoning Ordinance. c: Julie Hultman 4 Page 143 of 164 Dear City of Oak Park Heights, I am writing you on behalf of OPC Properties to request a PUD Amendment for the current monument signage(Attached as Exhibit A and Exhibit B)to allow for 100sf of signage. The current monument sign does not provide adequate visibility and signage for our tenants. The new monument sign would replace current monument sign and would be in the same location. I have engaged the service of Signs Now to provide a mockup of a new monument sign (Exhibit C)with a design that will reflect the same high-quality materials of current monument sign and property. I have also attached an example of another monument sign (Exhibit D)that we could work from. We are proud to be part of the Oak Park Heights community and ownership will spare no expense in the design/construction of the new monument. If approved,we will work closely with the City of Oak Park Heights on the final design/construction of new monument sign. Sincerely, Wk Chad Anvary OPC Properties RECEIYFgP14T9P6j 22010 Exhibit A ����� �,�, �,,,� d Legend Oak Park Commons muu[ , fttuai�l w n� r awwl ,,. . . 6p N4 N ?q'd - Al RECEIVqPD45FEEPI 2 2020 Exhibit B Legend Current Wnument w .. 71k' � t , „ " •: 11141 M P. , ' G ��le P, Px3m1U all;A�f ql+t�P' �IIY q " U lqwmmmpmp— - ' t Q 79 �a IL w E °f Mia " m 0 RECEI VES l fEB 442 2020 Exhibit D i do r„ ._ lo � 1l, — � tr ,roar„ �,aR iT i `i 9of 11MMY "�` 11OHNIS Miracles MARINE gap, CREDIT USNOX Ear r si i•..: -,a ��, U, 'MST RECEIM 14 14 FEB 2 2020 Exhibit C Monument pylon sign 8'-11„ �•�� ...�....�. ....�_..._._, ...mm...:.:......,... ..... VIII{ � I Panel TW x 2'H i P Panel 42"W x 2'H Panel 42"W x 2'H 10'-101, ...... Panel 7'W x 1'H Pan€17'W r. VH l'anp-1 TW x 7'H q Panel 7'W x 7'H IL IL- ::1 I1^I E: 1 0000000000 36"-60" 000��00000 variable(TBD) 000000�0�0 ji j 000000000 116" RECEI VjjO48KFI 2 2020 A RECOMMENDING RESOLUTION OF THE PLANNING COMMISSION CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RECOMMENDING TO THE CITY COUNCIL THAT THE REQUEST FROM OPC PROPERTIES, LLC, TO ALLOW REPLACEMENT OF A SIGN AT THE NORTHWEST CORNER OF THE OAK PARK COMMONS PROPERTY AT 5991 NORWICH AVENUE NORTH SHOULD BE APPROVED WITH CONDITIONS WHEREAS,the City of Oak Park Heights has received a request from OPC Properties, LLC, to allow replacement of a sign at the northwest corner of the Oak Park Commons property at 5991 Norwich Avenue North; and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights makes the following findings of fact: 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B-4 Limited Business District in which the shopping center is a permitted use; and 4. The property was approved as a Planned Unit Development which would require changes to be approved by the Planned Unit Development Amendment process; and 5. The sign regulations, in Section 401.15.G.9.c.4 and 5) specify that: 4) In any multiple occupancy building qualifying as a shopping center, signs shall be permitted for each common public entrance. Each sign area shall not exceed a total of fifty (50) square feet and shall be located within fifty (50) feet of the common public entrance being served. Attention shall be given to the possible number of tenants or occupant bays which may be served by the common public entrance for which the sign is intended. Page 149 of 164 5) No permit shall be issued for a new or replacement sign for individual use except upon a determination by the Zoning Administrator that it is consistent with the approved comprehensive sign plan; and 6. The proposed sign is taller, up to 15 feet in total height,than the existing approved sign, and will be 63 square feet which is larger than allowed by the sign regulations; and 7. A Planned Unit Development Amendment is required to allow the proposed sign; and 8. City staff prepared a planning report dated March 5, 2020 reviewing the request; and 9. Said report recommended approval of the request, based upon the fulfillment of conditions; and 10. The Planning Commission held a public hearing at their March 12, 2020 meeting, took comments from the Applicants and public, closed the public hearing, and made the following recommendation: NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING COMMISSION FOR THE CITY OF OAK PARK HEIGHTS THAT THE PLANNING COMMISSION RECOMMENDS THE FOLLOWING: A. The application submitted by OPC Properties, LLC, to allow replacement of a sign at the northwest corner of the Oak Park Commons property at 5991 Norwich Avenue North, should be approved and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby recommended to the City Council of the City of Oak Park Heights for approval with the following conditions: 1. The proposed sign shall not exceed 16 feet in height and 70 square feet of signage per sign face. 2. All proposed signage shall require a sign permit and shall be in compliance with Section 401.15.G of the Zoning Ordinance. 3. The sign panels shall be illuminated in conformance with Section 401.15.G.4.K of the Zoning Ordinance. Recommended by the Planning Commission of the City of Oak Park Heights this 12th day of March 2020. Page 150 of 164 Timothy Freeman, Chair ATTEST: Eric A. Johnson, City Administrator Page 151 of 164 ATTACHMENT A IMM Planned Unit Development Amendment To Allow a Multi-Tenant Sign For Oak Park Commons Retail Development At the Corner of Norwich Ave. N. & 60t1 St. N. Washington County Property ID: 05.029.20.12.0046 Legal Description: Lot 4, Block 1, Oak Park Commons Page 152 of 164 ATTACHMENT B Planned Unit Development Amendment To Allow a Multi-Tenant Sign For Oak Park Commons Retail Development At the Corner of Norwich Ave. N. & 60t1 St. N. Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Proof of Ownership or Authorization to Proceed Planning Commission Review & Recommendation: March 12, 2020 PUD Amendment -Limitation on General Concept Plan Approval: Unless a General Plan of Development covering the area designated as in the General Concept Plan as the first stage of the PUD has been filed within twelve (12) months from the date Council grants General Concept Plan approval, or in any case where the applicant fails to file General Plan of Development Stage and Final Plans and to proceed with development in accordance with the provisions of this Ordinance and of an approved General Concept Plan, the approval may be revoked by Council action. (401.06.C.2.e) RESOLUTION NO. CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST FROM OPC PROPERTIES, LLC, TO ALLOW REPLACEMENT OF A SIGN AT THE NORTHWEST CORNER OF THE OAK PARK COMMONS PROPERTY AT 5991 NORWICH AVENUE NORTH BE APPROVED WITH CONDITIONS Page 153 of 164 WHEREAS,the City of Oak Park Heights has received a request from OPC Properties, LLC, to allow replacement of a sign at the northwest corner of the Oak Park Commons property at 5991 Norwich Avenue North; and after having conducted a public hearing relative thereto, the Planning Commission of Oak Park Heights recommended the application with conditions. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution. 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned B-4 Limited Business District in which the shopping center is a permitted use; and 4. The property was approved as a Planned Unit Development which would require changes to be approved by the Planned Unit Development Amendment process; and 5. The sign regulations, in Section 401.15.G.9.c.4 and 5) specify that: 4) In any multiple occupancy building qualifying as a shopping center, signs shall be permitted for each common public entrance. Each sign area shall not exceed a total of fifty (50) square feet and shall be located within fifty (50) feet of the common public entrance being served. Attention shall be given to the possible number of tenants or occupant bays which may be served by the common public entrance for which the sign is intended. 5) No permit shall be issued for a new or replacement sign for individual use except upon a determination by the Zoning Administrator that it is consistent with the approved comprehensive sign plan; and 6. The proposed sign is taller, up to 15 feet in total height,than the existing approved sign, and will be 63 square feet which is larger than allowed by the sign regulations; and 7. A Planned Unit Development Amendment is required to allow the proposed sign; and Page 154 of 164 8. City staff prepared a planning report dated March 5, 2020 reviewing the request; and 9. Said report recommended approval of the request, based upon the fulfillment of conditions; and 10. The Planning Commission held a public hearing at their March 12, 2020 meeting, took comments from the Applicants and public, closed the public hearing, and recommended the application with conditions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted by OPC Properties, LLC, to allow replacement of a sign at the northwest corner of the Oak Park Commons property at 5991 Norwich Avenue North, should be approved and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby approved by the City Council of the City of Oak Park Heights with the following conditions: 4. The proposed sign shall not exceed 16 feet in height and 70 square feet of signage per sign face. 5. All proposed signage shall require a sign permit and shall be in compliance with Section 401.15.G of the Zoning Ordinance. 6. The sign panels shall be illuminated in conformance with Section 401.15.G.4.K of the Zoning Ordinance. Approved by the City Council of the City of Oak Park Heights this 24th day of March 2020. Mary McComber, Mayor ATTEST: Eric A. Johnson, City Administrator Page 155 of 164 ATTACHMENT A Planned Unit Development Amendment To Allow a Multi-Tenant Sign For Oak Park Commons Retail Development At the Corner of Norwich Ave. N. & 60t1 St. N. Washington County Property ID: 05.029.20.12.0046 Legal Description: Lot 4, Block 1, Oak Park Commons Page 156 of 164 ATTACHMENT B Planned Unit Development Amendment To Allow a Multi-Tenant Sign For Oak Park Commons Retail Development At the Corner of Norwich Ave. N. & 60t1 St. N. Application Materials • Application Form • Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal • Proof of Ownership or Authorization to Proceed Planning Commission Review & Recommendation: March 12, 2020 PUD Amendment -Limitation on General Concept Plan Approval: Unless a General Plan of Development covering the area designated as in the General Concept Plan as the first stage of the PUD has been filed within twelve (12) months from the date Council grants General Concept Plan approval, or in any case where the applicant fails to file General Plan of Development Stage and Final Plans and to proceed with development in accordance with the provisions of this Ordinance and of an approved General Concept Plan, the approval may be revoked by Council action. (401.06.C.2.e) Page 157 of 164 THIS PAGE INTENTIONALLY LEFT BLANK Page 158 of 164 Oak Park Heights Request for Council Action Meeting Date March 24th, 2020 Time Required: 1 minute Agenda Item Title: Resolution—Continuation of Mayoral Declaration of Emergency 20-03-01 related to Corona Virus—COVID-19 Agenda Placement Consent Agenda Originating Department/Requestor Eric Johnson, City Administrator Requester's Signature Action Requested Approve Resolution—Continuing Mayoral Declaration of Emergency 20-03-01 related to Corona Virus—COVID-19 Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Approve Resolution—Continuation of Mayoral Declaration of Emergency 20-03-01 related to Corona Virus—COVID-19 Page 159 of 164 City of Oak Park Heights 14168 Oak Park Blvd. N•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 March 1.7. 2020 TO: City o Oak Park Ieights R�sidents, Businesses and Visitors: FROM: 4 Z /z Mary M Cbmber,Mayor - RE: Coronavirus(COVID-19)- City Emergency Declaration The City of Oak Park Heights is continuing to take proactive steps to protect the health of our community and Staff and to slow the spread of the Coronavirus(COVID-19). The health and safety of our community members and our staff and their families are priorities for the City of Oak Park Heights. Our goal is to limit person to person contact as much as possible therefore, effective Tuesday, March 17, 2020,the City of Oak Park Heights will be limiting City Hall to public access in the atrium only. Essential public services will continue without interruption — this includes water, sanitary, Police, EMS, Fire, snowplowing and garbage collection. Additional services will be attempted with electronic tools—such as email, telephone and other means. Building permit issuance, planning reviews and other more traditional services such notary public services may be impacted. Our City Hall, Police, Public Works, and Utilities crews will be working to keep our City running smoothly and safely for our residents and visitors. We hope to continue to conduct business as usual,just in a different way. For residents, you may pay your utility bills on our website at www.cityofoakparkheights.com, drop off your payment in our drop box in the parking lot, or use the mail. For contractors or building permit needs, please call City Hall at 651-439-4439 or email Building Official Julie Hultman at jhultman@cityofoakparkheights.com --the City will attempt to continue these efforts, but with some on- site inspection or other review modifications. In addition to the above,I have issued an Emergency Declaration(See Attached:20-03-01)effective March 21', 2020 that will enable the City to function under specific authorities related to purchasing and decision making, and which enables options for the City to possibly secure State or Federal Aid. Beyond the formality of the Declaration itself, the City has already implemented many practical responses so as to ensure safety to the public and its staff. We would expect the public to notice few material interruptions. The City is cancelling all City Commission meetings at this time;yet City Council meetings will continue as scheduled but will be held via teleconference as permitted by Minnesota Statute. City Hall will be open to the public for these meetings, but we strongly encourage people to consider sharing any feedback with council members via email or phone call. Mayor and Councilmember contact information can be found on the City's website under Government — City Officials. You can also contact City Administrator Eric Johnson at eajohnson@cityofoakparkheights.com. Please understand that this situation can change. Like you,the City will monitor reports from State and Federal agencies and respond appropriately. The City is committed to sharing the latest information with you as we are able.Follow our website and Facebook page for the latest updates. Page 160 of 164 DECLARATION: 20-03-01 RESOLUTION: (TBD) CITY OF OAK PARK HEIGHTS-DECLARATION OF CITY EMERGENCY DUE TO COVID 19 WHEREAS, the virus named "SARS-CoV-2," is a new strain of coronavirus that has not previously been identified in humans and can easily spread from person to person and which causes a disease named "coronavirus disease 2019," commonly known as "COVID-19," which is a respiratory disease that can result in serious injury or death; and WHEREAS, on January 21, 2020 the first case of COVID-19 was detected in the United States; on March 6, 2020 the first case of COVID-19 was detected in the State of Minnesota; and as of March 16, 2020, there are thirty-five known cases of COVID-19 in Minnesota, including cases in Dakota County; and WHEREAS, on January 31, 2020, the United States Department of Health and Human Services Secretary Alex Azar declared a public health emergency for COVID-19, beginning on January 27,2020;. and WHEREAS, on March 13, 2020, President Donald Trump declared that the COVID-19 outbreak in the United States constitutes a National Emergency; and WHEREAS, on March 13, 2020, Governor Tim Walz declared a Peacetime State of Emergency to authorize all necessary resources to be used in support of the COVID-19 response; and WHEREAS, as of March 15, 2020 the World Health Organization Situation Report confirmed a total of 153,517 cases of COVID-19 in over 135 countries, including 5,735 deaths; and as of March 15, 2020,a total of 35 cases of COVID-19 have been reported in Minnesota including two in Dakota County and one in Washington County; and WHEREAS, COVID-19 has been identified by the World Health Organization as a pandemic, and the United States Centers for Disease Control has provided guidance for individuals, healthcare professionals, and businesses to slow the spread of COVID-19, which include cancelling or postponing in-person events that involve more than fifty people for eight weeks; and WHEREAS, the City has been preparing for weeks, working diligently with local, state, and federal partners to maintain situational awareness and respond to COVID-19; and WHEREAS, additional local cases will trigger a more aggressive public health response and are predicted to impact residents of the City of Oak Park Heights and those who work in or travel through the City, including City employees; and the need for social distancing, school closings, and quarantine methods to slow the spread of COVID-19 is expected to cause significant challenges;and WHEREAS, the City Administrator and Emergency Management Director find that this situation threatens the health, safety, and welfare of the citizens of the community and will cause a significant impact on the ability of public safety personnel to address any immediate dangers to the public as a result of COVID-19; and WHEREAS, the City Administrator and Emergency Management Director find that traditional sources of financial aid, assistance and relief will not be able to compensate for the potential impact of COVID-19, and have determined that the necessary resources to respond to and recover from this pandemic will exceed those resources available within the City of Oak Park Heights , and additional resources will be needed from Washington County and state and federal sources. NOW, THEREFORE, MAYOR MARY MCCOMBER OF THE CITY OF OAK PARK HEIGHTS - PROCLAIMS,DECLARES,REQUESTS,AND DIRECTS AS FOLLOWS:. 1. Under the authority given by Minnesota Statutes, Section 12.29, declares that a local emergency exists within the City effective March 2I, 2020, with all the powers and responsibilities attending Page 161 of 164 thereto as provided by Minnesota Statutes, Chapter 12, and further proclaims that such emergency constitutes a declared emergency pursuant to City Code Section 1118. 2. Directs City Staff to review ordinance and regulatory requirements, operations, civil and legal proceedings, events, and resources to determine whether the foregoing should be adjusted or suspended, and to make recommendations regarding additional emergency regulations to support the employees and residents of the City. 3. Directs all City departments and offices to operate and support the response to this incident, under the direction and coordination of the Emergency Management Director and City Administrator including implementing new employee protocols, strategies, and processes to ensure that public services are maintained also including the reasonable implementation of the City's adopted Pandemic Preparedness Plan. 4. Directs the City's Emergency Management Director and other appropriate City staff to request and coordinate appropriate aid and resources from surrounding jurisdictions, Washington County, the State of Minnesota, and the Federal government,as needed. 5. Declares, under Minnesota Statues, Section 13D.021, that in-person meetings of the City Council, Planning Commission, and other advisory commissions of the City of are not practical or prudent due to the COVID-19 health pandemic and the peacetime emergency declared by Governor Walz pursuant to Minnesota Statutes, Chapter 12, and hereby directs that meetings of the City Council, Planning Commission, and other advisory commissions of the City shall be conducted by telephone or other electronic means, and hereby directs City Staff to take such action as may be necessary to enable such meetings to occur via telephone or other electronic means pursuant to Minnesota Statutes, Section 13D.021, until such time as it is no longer impractical or imprudent for the City Council, Planning Commission,and other advisory commissions to resume in-person meetings. b. Requests that the City Council convene at its earliest convenience to discuss the situation and consider extending this declaration. This emergency declaration shall continue for a period of three (3) days from its effective date of March 21, 2020, unless further extended by or with the consent of the City Council pursuant to Minnesota Statutes, Section 12.29,subd. 1. 7. Orders that this declaration be given prompt and general publicity and that it be filed promptly by the City Clerk. ,D-ecl do 3-01�sued and Signed -]Dated this 1.7 day of March,2020 Mayo teary McComb r E:::=M PINSK�•MINNESOTAAtt t• ires Jan 31.2022 Clerk Resolution Affirming Declaration 20-03-01-Approved by the City Council on March 24th,2MG Mayor Mary McComb or Attest: City Clerk Page 162 of 164 Oak Park Heights Request for Council Action Meeting Date March 24th, 2020 Time Required: 1 Minute Agenda Item Title: Reschedule Goal Setting and nd April 2020 Meetings Agenda Placement New Business Originating Department/Requestor Eric Johnson, City Administrator Requester's Signature Action Requested Discussion, Possible Action. Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): The Council did hope to have a goal setting work session for 3/24/20 prior to its regularly scheduled meeting; considering the circumstances,might the Council desire to reschedule this to April 28th And/or consider cancelling the 1St meeting in April(April 14th)? Page 163 of 164 THIS PAGE INTENTIONALLY LEFT BLANK Page 164 of 164