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Home My WebLink About05-18-2020 Packet City of Oak Park Heights Economic Development Authority Tuesday, May 18, 2020 at 6:45 p.m. This meeting will be conducted by video/telephone conference due to the ongoing COVID-19 health pandemic. The meeting will follow the provisions of Minnesota Statute § 13D.021. If practical, members of the public may be permitted to remotely listen to the meeting as provided in 13D.021, Subd. 3, subject to such person paying for any added cost incurred by the City as a result of the additional connection. Please contact the City at 651-439-4439 or ipinski(a,ci , ofoakparkheights.com in advance of May 18,2020 if you desire to remotely monitor the meeting so that necessary arrangements can be made. AGENDA 1. Approve Agenda 2. Approve Minutes from April 23, 2019 3. Consider Officer Appointments 4. City COVID-19 Responses to Aid City Businesses 5. Adjourn Page 1 of 8 THIS PAGE INTENTIONALLY LEFT BLANK Page 2 of 8 ECONOMIC DEVELOPMENT AUTHORITY APRIL 23,2019 MEETING MINUTES 1. Call to Order/Approve of Agenda: President Runk called the meeting to order at 6:44 p.m. Present: Treasurer Dougherty, Secretary McComber, Board Member Liljegren, and Board Member C. Johnson, City Administrator E. Johnson, City Attorney Sandstrom, and City Clerk Pinski. Absent: None. Treasurer Dougherty, seconded by Secretary McComber, moved to approve the Agenda. Carried 5-0. 2. Approve Meeting Minutes —April 10,2018: Treasurer Dougherty, seconded by Secretary McComber, moved to approve the Minutes. Carried 5-0. 3. Consider Officer Appointments: Runk, seconded by Dougherty, moved to appoint Liljegren as President. Carried 5-0. McComber, seconded by Runk, moved to appoint Dougherty as Vice President. Carried 5-0. Runk, seconded by Dougherty, moved to appoint C. Johnson as Secretary. Carried 5-0. McComber, seconded by Dougherty, moved to appoint Runk as Treasurer. Carried 5-0. 4. Adiourn: Vice President Dougherty, seconded by Board Member McComber, moved to adjourn at 6:46 p.m. Carried 5-0. Respectfully submitted, Jennifer Pinski City Clerk Page 3 of 8 THIS PAGE INTENTIONALLY LEFT BLANK Page 4 of 8 k : City of Oak Park Heights Memo To: Economic Development Authority From: Jennifer Pinski Date: May 14, 2020 Re: Officer Appointments According to the Bylaws of the Economic Development Authority, officers shall be elected annually. Current officer positions: President — Mike Liljegren Vice-President — Chuck Dougherty Treasurer— Mike Runk Secretary — Carly Johnson Board Member— Mary McComber Below is a description of the officer positions: President The President shall preside at all meetings of the Board. Except as otherwise authorized by resolution of the Board, the President and the Secretary (the Vice- President, in the Secretary's absence or incapacity) shall sign all contracts, deeds, and other instruments made or executed by the Authority, except that all checks of the Authority shall be signed by the Treasurer and Assistant Treasurer. At each meeting, the President shall submit such recommendations and information as he or she may consider proper concerning the business, affairs, and policies of the Authority. Vice-President The Vice-President shall perform the duties of the president in the absence or incapacity of the President; and in case of the resignation or death of the President, the Vice-President shall perform such duties as are imposed on the President until such time as the Board shall select a new President. Secretary The Secretary shall keep minutes of all meetings of the Board and shall maintain all records of the Authority. The Secretary shall also have such additional duties and responsibilities as the Board may, from time to time and by resolution, prescribe. Page 5 of 8 Treasurer The Treasurer shall have the care and custody of all funds of the Authority and shall deposit the same in the name of the Authority in such bank or banks as the Board may select. The Treasurer and Assistant Treasurer shall sign all orders and checks of the payment of money and shall pay out and disburse such moneys under the direction of the Board. The Treasurer shall keep regular books of accounts showing receipts and expenditures and shall render to the Board, at least annually (or more often when requested), an account of such transactions and also of the financial condition of the Authority. The Assistant Treasurer shall act as the Treasurer's agent and assistant to perform the above-described duties, subject to the Treasurer's approval thereof. Page 6 of 8 RESOLUTION A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS OUTLINING FURTHER POLICIES AND REQUESTS RELATED TO ASSISTING IN ECONOMIC RECOVERY FOLLOWING THE COVID-19 OUTBREAK. Whereas, the State of Minnesota and numerous communities have been impacted by the outbreak of COVID-19 virus forcing the slow down and, in some cases, shuttering of businesses creating significant unemployment; and, Whereas, many individuals have also been impacted by the COVID-19 outbreak with the loss of employment and critical income; and, Whereas,the State and Federal Governments have begun to implement various tools to aid in the recovery of businesses and employment;the City of Oak Park Heights may also consider responsible actions to aid effected businesses and their staff as well as its general population; and, Whereas,the City has previously approved resolutions outlining certain City responses,it has continued to evaluate its options related to any continued assistance it may be able to offer as well as explore other public-private partnerships to advance solutions to address these matters stemming from COVID-19 matter. NOW, THEREFORE, BE IT RESOLVED that the City Council for the City of Oak Park Heights enacts the following actions and requests: 1. In consideration that the Washington County Economic Development Agency did not as of this date yet establish a specific operational grant or loan program related to COVID-19 recovery,the City will reallocate $50,000 of the total $96,000 of such funds to a GRANT PROGRAM for City business directly dedicated to assist preparing for necessary infrastructure or operational changes to respond to the COVID-19 crisis and the pending re-opening which will require significant investment. Such final grant program will be executed through the City's Economic Development Authority(EDA),including any final grant review with funding sources being allocated to the EDA from the City's Unallocated General Fund Balance, currently estimated at$831,736. Exhibit A of this Resolution outlines the general scope of the anticipated program, subject to final review and approval of City Attorney and shall be updated to match the provisions of this Resolution as adopted. 2. From the date of adoption of this Resolution through September 30t1 2020 in Zoning Districts of B-2, B-3 and B-4, when businesses follow best practices guidelines that are in effect for the COVID-19 matter,the City supports and will non-unreasonably cause the closure or suspension of the opening and operation of restaurants and retail sales by established firms upon on-site outside areas not otherwise already approved. Alcoholic beverages may only be served in established and approved outside seating areas that have been approved prior to the date of this Resolution; all necessary pedestrian and sanitation provisions must made to accommodate safe practices for all patrons and staff and such responsibility remains with the property owner(s)to maintain and verify. Be It Further Resolved,that City Staff shall actively implement these goals to the extent authorized under Minnesota law and provide the necessary communications to related offices and entities. The Resolution has been duly considered and adopted by the City Council this day of ,2020. Mayor Mary McComber Attest: Eric Johnson, City Administrator Page 7 of 8 THIS PAGE INTENTIONALLY LEFT BLANK Page 8 of 8