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Home My WebLink About06-23-2020 City Council Packet CITY OF OAK PARK HEIGHTS TUESDAY, JUNE 239 2020 CITY COUNCIL MEETING AGENDA 6:00 PM AT CITY HALL Due to the Pandemic and the need to socially distance from others, the City Council Chambers has limited seating for the public. This meeting will be broadcast live on Cable Access Channel 16 for remote viewing. 6:00 p.m. L Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 6:00 p.m. IL Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Johnson D. Councilmember Liljegren E. Councilmember Runk F. Staff • Recycling Award(pg. 3) 6:05 p.m. III. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please limit comments to 3 minutes in length). 6:10 p.m. IV. Consent Agenda (Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Minutes—May 26, 2020 (pg. 7) C. Approve Special City Council Minutes—June 3, 2020 (pg. 13) D. Approve Resolution Thanking Jim Kremer for His Service on the Planning Commission (pg. 15) E. Approve Resolution Thanking Jennifer Giovinazzo for Her Service on the Planning Commission (pg. 17) F. Authorize Expenditure Up to $35,000 for Traffic Control Line Painting (pg. 19) G. Adopt 2020-2024 Anticipated Capital Improvement Plan (pg. 25) H. Approve and Appoint Election Judges for the 2020 Primary Election (pg. 31) I. Approve Resolution Affirming City's Position on Use of Ball Fields for Permitted Organized Youth Sports (pg. 33) 6:10 p.m. V. Public Hearings 6:10 p.m. VI. Old Business 6:10 p.m. VII. New Business A. Consider Request from Chamber of Commerce—"Rally for Your Chamber" (pg. 37) B. Consider Resolution Relating to Washington County — South Frontage Road Concept(pg. 43) C. 2020 Mill and Overlay/Oakgreen Rehabilitation Project— Quantity Overrun (pg. Please mute or silence any cell phones,computers or other devices during meeting—Thank You. Pagel of 88 Agenda June 23,2020 Page 2 47) D. Authorize Finance Director to Prepare Preliminary 2021 Budget and Adoption of the Proposed Budget Schedule (pg. 53) E. Reconsider Appointment to Xcel Energy Advisory Panel—Add Additional Person (pg. 57) F. Adopt COVID-19 Preparedness Plan (pg. 59) G. Consider Appointments to Planning Commission (pg. 85) 6:55 p.m. VIII. Other Council Items or Announcements 6:55 p.m. X. Adjournment Page 2 of 88 Oak Park Heights Request for Council Action Meeting Date June 23, 2020 Agenda Item Recycling Award Time Req. 0 Agenda Placement Staff Reports Originating Department/Requestor Administration/Jennifer Pinski Requester's Signatures -�,—_-- , Action Requested Receive Information Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 3 of 88 City of Oak Park Heights 14168 Oak Park Blvd.N+Oak Park Heights,MN 55082•Phone(651)4394439•Fax(651)439-0574 June 4, 2020 Sandra Lukas 5632 Osgood Avenue N Oak Park Heights, MN 55082 Dear Ms. Lukas: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, June 4, 2020, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! Jennifer Pinski City Clerk TREE CITY U.S.A. Page 4 of 88 City of Oak Park Hei hts 14168 Oak Park Blvd.N.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 June 18, 2020 Scott and Kathy Seaborg 5562 Novak Avenue N Oak Park Heights, MN 55082 Dear Mr. & Mrs. Seaborg: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, June 18, 2020, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations! Jennifer Pinski City Clerk TREE CITY U.S.A. Page 5 of 88 THIS PAGE INTENTIONALLY LEFT BLANK Page 6 of 88 r x• Oak Park Heights Request for Council Action Meeting Date June 23, 2020 Agenda Item__Approve Ci Council Minutes—May 26, 2020 Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature 0 Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 7 of 88 CITY OF OAK PARK HEIGHTS TUESDAY, MAY 26, 2020 CITY COUNCIL MEETING MINUTES HELD VIA VIDEO CONFERENCE PER MN STAT. 13D.021 I. Call to Order/Approval of Agenda: Mayor McComber called the meeting to order at 6:00 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren and Runk. Staff present: City Administrator Johnson, City Clerk Pinski, City Attorney Kevin Sandstrom, City Engineer Mann, and City Planner Richards. Absent: None. Councilmember Liljegren, seconded by Councilmember Dougherty, moved to approve the Agenda. Roll call vote taken. Carried 5-0. II. Councit/Staff Reports: A. Mayor McComber: She reported she was a panelist in a webinar with the Center for Energy and Environment; she had a webinar with the Public Utilities Commission; several Zoom meetings including one with State Auditor Julie Blaha, one with the Big Four, and one with Congresswoman McCollum; a conference call with the mayors in Washington County; a meeting with the Minnesota Association of Small Cities, and a League of Minnesota Cities Board of Directors meeting. She reported the League Board of Directors virtual Annual Meeting was set for June 25 at 1:00 p.m. B. Councilmember Dougherty: He reported he had been attending. Chamber of Commerce meetings via Zoom. C. Councilmember Johnson: She reported she attended the Parks and Trails Commission meeting on May 18. D. Councilmernber Lilje : He reported he attended the Planning Commission meeting on May 14. E. Councilmember Runk: He reported he attended the CVB on May 13 and they were working on an operation plan. He also reported he attended the MSCWMO meeting on May 14, F. Staff. City Clerk Pinski reported that Rickie and Tianna Nelson of 15242 64`h Street North were chosen as the most recent recycling award winner. III. Visitors/Public Comment: None IV. Consent Agenda: A. Approve Bills & Investments Page 8 of 88 City Council Meeting Minutes May 26, 2020 Page 2 of 4 B. Approve City Council Minutes—May 12, 2020 C. Approve Regular Premium Option for Worker's Comp Insurance 07/07/2020—07/06/2021 D. Approve Resolution—Cities are Essential Campaign Councilmember Runk, seconded by Councilmember Johnson, moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearings: None VI. Old Business: None VII. New Business: A. Conditional Use Permit—Replacement of a Carate at 5714 Penrose Ave N.: City Planner Richards reported that Lucy and Irwin Turner made an application for replacement of a garage. He said that a CUP was necessary because the square footage of the structure exceeded the allowed size. Richards reported that the Planning Commission recommended approval of the application. Mayor McComber mentioned that it would be difficult to get a certified survey in that area. City Planner Richards said staff could work with the applicant, as he believed the house was set back ten feet from the property line, and the requirement was five feet. The Turners said that the garage was going to be right in line with the house, so just as far from the property line. Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the Conditional Use Permit. Roll call vote taken. Carried 5-0. B. Central Automotive—Timeline Extension to Conditional Use Permit: City Administrator Johnson reported that the applicant had planned for infiltration which they subsequently found out they could not do and needed to come up with a different plan. He said they requested a one-year extension. Councilmember Dougherty, seconded by Councilmember Johnson,moved to approve the extension for one year. Roll call vote taken. Carried 5-0. C. Approve_Roadway/Utility/Trailway Easement—5676 Oak,reen Ave N.: City Administrator Johnson reported that the property owner was amenable to allowing an easement for a trailway and utilities as a donation. He recommended approval. Councilmember Johnson, seconded by Councilmember Liljegren,moved to approve the easement. Roll call vote taken. Carried 5-0. Page 9 of 88 City Council Meeting Minutes May 26, 2020 Page 3 of 4 D. Lookout Trail —Proposal for Engineerii-ig Services: City Engineer Mann reviewed the proposal for engineering services. He said the estimate was $79,600. Councilmember Runk asked when there would be a neighborhood meeting. Mann responded that would take place after some of the design was created. Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the proposal. Roll call vote taken. Carried 5-0. E. Temporary Bus Parking—Stillwater Area High School: City Administrator Johnson reported that the school district was looking for temporary bus parking at the Stillwater Area High School parking lot from May 27, 2020 through July 1, 2020. He reviewed staff recommended conditions for approval. Councilmember Liljegren, seconded by Councilmember Johnson, moved to approve the request with the conditions noted. Roll call vote taken.. Carried 5-0. F. Consider Appointments to Xcel Energy Advisory Panel: City Administrator Johnson reported that the City received seven citizen applications for the Xcel Energy Advisory Panel. Mayor McComber noted that an additional appointment form was submitted from the City of Bayport. Councilinember Runk, seconded by Councilmember Dougherty, moved to approve Sara Taylor as the panel member from the City of Bayport. Roil call vote taken. Carried 5-0. Councilmember Johnson, seconded by Councilmember Dougherty, moved to set interviews for June 3 at 5:00 p.m. in a Special City Council meeting via Zoom. Roll call vote taken. Carried 5-0. G. Resolution Relating to Outside Sales of Alcohol—Temporary Sales Areas During COV ID-19 Pandemic; City Attorney Sandstrom reported that the draft Resolution should be modified to include both food and liquor sales in an outdoor space and also add that staff had the authority to review and approve requests from businesses. Mayor McComber suggested adding to the Resolution that it was the responsibility of the business owner to comply with the Governor's Orders and ensure that patrons were as well. Councilmember Dougherty suggested an end date of October 31 for the temporary sales areas. Page 10 of 88 City Council Meeting Minutes May 26, 2020 Page 4 of 4 Councilmember Johnson, seconded by Councilmember Dougherty,moved to approve the Resolution with the recommended changes. Roll call vote taken. Carried 5-0. H. Approve Concept for High School Parade Route and Event: Mayor McComber reported that she was contacted by the Superintendent that they wanted to do a parade for the High School Seniors. She said the students would decorate cars and drive a specified route at 8:34 on May 29. She said that Chief DeRosier reviewed the route. Councilmember Liljegren, seconded by Councilmember Runk, moved to approve the concept and parade route. Roll call vote taken. Carried 5-0. VIII. Other Council Items or Announcements: The City Council requested staff make modifications to the City Council Chambers to allow for in-person social distance compliant meetings. IX. Adjourn: Councilmember Johnson, seconded by Councilmember Liljegren, moved to adjourn at 6:49 p.m. Roll call vote taken. Carried 5-0. Respectfully submitted, Approved as to Content and Form, Jennifer Pinski Mary McComber City Clerk Mayor Page 11 of 88 THIS PAGE INTENTIONALLY LEFT BLANK Page 12 of 88 Oak Park Heights Request for Council Action Meeting Date June 23, 2020 Agenda Item Approve Special City Council Minutes—June 3, 2020 Time Req. 0 Agenda Placement Consent Originating Department/Requestor A"stration/Jennifer Pinski � r Requester's Signatur Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 13 of 88 CITY OF OAK PARK HEIGHTS WEDNESDAY, JUNE 39 2020 SPECIAL CITY COUNCIL MEETING MINUTES HELD VIA VIDEO CONFERENCE PER MN STAT. 13D.021 I. Call to Order/Approval of Agenda: Mayor McComber called the meeting to order at 5:00 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren and. Runk. Staff present: City Administrator Johnson, City Clerk Pinski, and City Attorney Kevin Sandstrom. Absent: None. Councilmember Liljegren, seconded by Councilmember Johnson, moved to approve the Agenda. Roll call vote taken. Carried 5-0. Il. Candidate Interviews— Citizen Applications for Kings Plant Advisory Committee: The City Council conducted interviews of seven citizen applicants for the King Plant Advisory Committee. Councilmember Runk, seconded by Councilmember Liljegren, moved to appoint Tim Axel, Jim Kremer, and John Regal to the panel. Roll call vote taken. Carried 5-0. Ill. Adjourn: Councilmember Johnson, seconded by Councilmember Runk, moved to adjourn at 6:34 p.m. Roll call vote taken. Carried 5-0. Respectfully submitted, Approved as to Content and Form, Jennifer Pinski Mary McComber City Clerk Mayor Page 14 of 88 Oak Park Heights Request for Council Action Meeting Date June 23, 2020 Agenda Item_ Approve Resolution Thanking Jim Kremer for His Service on the Planning Commission Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 15 of 88 RESOLUTION 20-06-26 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION RECOGNIZING THE CONTRIBUTIONS OF JIM KREMER AS OAK PARK HEIGHTS PLANNING COMMISSIONER 2013—2020 WHEREAS, Jim Kremer has served as an appointed member of the Planning Commission for the City of Oak Park Heights from February 2013 through May of 2020; and WHEREAS, the City Council of the City of Oak Park Heights relies upon the recommendations of the Planning Commission to assist in shaping the vision of the City's development and growth; and WHEREAS, Jim Kremer's contributions of time, effort and dedication to the Planning Commission have been valuable and sincerely appreciated, resulting in positive planning and outcomes for the City; NOW, THEREFORE, BE IT RESOLVED, that the City of Oak Park Heights commends and thanks Jim Kremer for his service, dedication and commitment to the interests of the citizens of the City of Oak Park Heights. Passed by the City Council of the City of Oak Park Heights this 23rd day of June, in the year 2020. Mary McComber, Mayor ATTEST: Eric Johnson, City Administrator Page 16 of 88 Oak Park Heights Request for Council Action Meeting Date June 23, 2020 Agenda Item Approve Resolution Thanking Jennifer Giovinazzo for Her Service on the Planning Commission Time Req. 0 Agenda Placement Consent Originating Department/Re uestor Administration/Jennifer Pinski Requester's Signatur Action Requested Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 17 of 88 RESOLUTION 20-06-27 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION RECOGNIZING THE CONTRIBUTIONS OF JENNIFER GIOVINAZZO AS OAK PARK HEIGHTS PLANNING COMMISSIONER 2017—2020 WHEREAS, Jennifer Giovinazzo has served as an appointed member of the Planning Commission for the City of Oak Park Heights fi-om August 2017 through March 2020; and WHEREAS, the City Council of the City of Oak Park Heights relies upon the recommendations of the Planning Commission to assist in shaping the vision of the City's development and growth; and WHEREAS, Jennifer Giovinazzo's contributions of time, effort and dedication to the Planning Commission have been valuable and sincerely appreciated, resulting in positive planning and outcomes for the City; NOW, THEREFORE, BE IT RESOLVED, that the City of Oak Park Heights commends and thanks Jennifer Giovinazzo for her service, dedication and commitment to the interests of the citizens of the City of Oak Park Heights. Passed by the City Council of the City of Oak Park Heights this 23rd day of June, in the year 2020. Mary McComber, Mayor ATTEST: Eric Johnson, City Administrator Page 18 of 88 Oak Park Heights Request for Council Action Meeting Date: Tuesday June 23, 2020 Agenda Item : Traffic Control Line Painting Time Req. I Minute Agenda Placement: Consent Originating Department/Requestor: ArAy KeWey, Public Works Director Requester's Signature Action Requested: Authorize a to 35 000 for Traffic Control Line Paining Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached memo. Page 19 of 88 Memorandum To: Eric Johnson, Administrator Cc: Mayor and Council From: Andy Kegley, Public Works Director Date: 06/18/2020 Re: 2020 Street Line Painting Maintaining visible traffic control markings on OPH City maintained streets is essential for safety. Therefore, the City has made it standard practice to repaint traffic control lines and markings as necessary.As we always do, staff has reached out to several contractors requesting quotes to paint roughly 40,000 LF of traffic control lines. Thus far, Sir Lines a Lot proposes to complete the requested work for $33,993.25, which is in line with 2017 striping costs. I expect other quote submittals, but in the interest of timing I am requesting the Council authorize funding up to $35,000 for street line painting at the June Council meeting so scheduling can occur before the end of July—the City would award to the lowest quote/firm. Street Traffic control line painting is funded under the budgeted projects seal coat/crack seal line item, a fund that has a balance of$433,339. Page 20 of 88 Quotation DATE 6!10!2020 Quotation#H2O-0629 Prepared by:T.J.Phillips 7175 Cahill Rd. Edina,MN 55439 Phone(952)913-8382 FaxJ612)926-8201 Quotation For: Attn:Andrew Kegley Epoxy Maintenance Striping City of Oak Park Heights,MN ITEM NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT i RE-STRIPE V WHITE TURN LANE MARKINGS LF 3,990.00 5 0.35 $ 1,396.50 2 RE-STRIPE 4"DOUBLE YELLOW LANE DIVIDER LF 5,890.00 $ 0.70 $ 4,123.00 3 RE-STRIPE 4"WHITE FOG LINE LF 7,690.00 $ 0.35 $ 2,691.50 4 RE-STRIPE DOUBLE 4"YELLOW PROTECTED TURN LANE LF 21,205.00 $ 0.35 $ 7,421.75 5 RE-STRIPE 8"YELLOW GORE MARKINGS LF 220.00 S 5.00 $ 1,109.00 6 RE-STRIPE 24'WIDE WHITE STOPPING BARS LF 91.00 $ 9.50 $ 864.50 7 RE-STRIPE 37X6'WHITE X-WALK MARKINGS EA 40.00 $ 95.00 $ 3,800.00 8 RE-STRIPE WHITE DOT TURN ARROWS EA 114.00 $ 110.00 $ 12,540.00 9 RE-STRIPE 4`BROKEN WHITE LANE DIVIDER LINE LF 160.00 $ 0.35 $ 55.00 TOTAL $ 33,993.25 Notes: 1.)Does not include any brooming,surface preparation,parking stall/trail striping,or pavement marking removals. 2.)This quote includes ONE mobilization to complete this project.Additional,If requested,are$750.00 each. 3.)Scope of work consists of re-striping exisiting markings on designated roads from site list only. 4.)Assumes all pavement markings are surface applied,MNDOT-Spec Epoxy only.Not ground in or wet reflective.Final Quantities will be invoiced. 5.)Assumes night work will be allowed if needed to complete the pavement markings on this project 6.)Traffic control included with this quote is limited to"Road Work Ahead"signs and cones to protect wet epoxy only. If you have any questions concerning this quotation,contact Chaise VanOverbeke:952-913-8382;sales@linesalot.00m. WE LOOK FORWARD TO THE OPPORTUNITY TO WORK WITH YOUC Accepted by_ Date. Page 21 of 88 Street line Painting Nova Scotia AveN(S8th St N to 60th St N) Description Unit Quantity Re-strip 4"white turn lane markings LF 280 Re-stripe 4"double yellow lane divider LF 490 Re-stripe 4"white fog line LF 0 Re-stripe double 4"yellow protected turn lane LF 2,100 Re-stripe 8"yellow gore markings LF 220 Re-stripe 24"wide white stopping bars LF 30 Re-stripe 3'x6'White x-walk markings EA 7 Re-stripe white DOT turn arrows EA 19 Krueger Ln N(58th St N to 60th St N) Description Unit Quantity Re-strip 4"white turn lane markings LF 360 Re-stripe 4"double yellow lane divider LF 470 Re-stripe 4"white fog line LF 0 Re-stripe double 4"yellow protected turn lane LF 1,600 Re-stripe 8"yellow gore markings LF 0 Re-stripe 24"wide white stopping bars LF 61 Re-stripe 3'x6'White x-walk markings EA 0 Re-stripe white DOT turn arrows EA 15 60th St N(Osgood Ave N to Oakgreen Ave N) Description Unit Quantity Re-strip 4"white turn lane markings LF 1,670 Re-stripe 4"double yellow lane divider LF 1,150 Re-stripe 4"white fog line LF 2,000 Re-stripe double 4"yellow protected turn lane LF 5,200 Re-stripe 8"yellow gore markings LF 0 Re-stripe 24"wide white stopping bars LF 0 Re-stripe 3'x6'White x-walk markings EA 22 Re-stripe white DOT turn arrows EA 23 60th St N(Oakgreen Ave N to Norell Ave N) Description Unit Quantity Re-strip 4"white turn lane markings LF 825 Re-stripe 4"double yellow lane divider LF 570 Re-stripe 4"white fog line LF 5,200 Re-stripe double 4"yellow protected turn lane LF 4,725 Re-stripe 8"yellow gore markings LF 0 Re-stripe 24"wide white stopping bars LF 0 Re-stripe 3'x6'White x-walk markings EA 11 Re-stripe white DOT turn arrows EA 20 Page 22 of 88 Street Line Painting 60th St N,Neal Ave N(Norell Ave N to 58th St N) Description Unit Quantity Re-strip 4"white turn lane markings LF 855 Re-stripe 4"double yellow lane divider LF 850 Re-stripe 4"white fog line LF 490 Re-stripe double 4"yellow protected tum lane LF 7,580 Re-stripe 8"yellow gore markings LF 0 Re-stripe 24"wide white stopping bars LF 0 Re-stripe 3'x6'White x-walk markings EA 0 Re-stripe white DOTturn arrows EA 37 Re-stripe 4"Broken white lane divider line LF 160 58th St N-West of Minnesota Ave N-Memorial Ave N Description Unit Quantity Re-stripe 4"double yellow lane divider I LF 280 Mermorial Ave N(58th St N to 55th St N) Description Unit Quantity Re-stripe 4"double yellow lane divider LF 2,080 Total Calculation Description Unit Quantity Re-strip 4"white turn lane markings LF 3990 Re-stripe 4"double yellow lane divider LF 5890 Re-stripe 4"white fog line LF 7,690 Re-stripe double 4"yellow protected turn lane LF 21,205 Re-stripe 8"yellow gore markings LF 220 Re-stripe 24"wide white stopping bars LF 91 Re-stripe 3'x6'White x-walk markings EA 40 Re-stripe white DOT turn arrows EA 114 Re-stripe 4"Broken white lane divider line LF 160 Page 23 of 88 THIS PAGE INTENTIONALLY LEFT BLANK Page 24 of 88 Oak Park Heights Request for Council Action Meeting Date June 23, 2020 Time Required: 1 Minutes Agenda Item Title: Adopt 2020-2024 Anticipated Capital Improvement Plan Agenda Placement Consent Agenda Originating Department/Requestor Eric Johnson, City Administrator Requester's Signature Action Requested Adopt 2020-2024 Anticipated Capital Improvement Plan Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Adopt 2020-2024 Anticipated Capital Improvements Plan; see attached memo and summary document. Page 25 of 88 City of Oak Park Heights 14168 Oak Park Blvd. N•Box 2007•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 June 231d, 2020 MEMO TO: Mayor and City Council Members FROM: Eric Johnson, City Administrator RE: Anticipated Capital Improvements 2020-204 Enclosed is a proposed Capital Improvement Plan - Summary Pages only - which does reflect the comments received at the various budget meetings and other goal setting elements. As in previous years, this document is not unilaterally binding on the City but does set forth some spending priorities for the foreseeable future and should be amended as deemed appropriate and timely by the City Council. Frankly, some of the expenditures will remain beyond the City's current funding capacity however are included so as to understand their relative importance compared with other items and how the City might alter its priorities. In most cases, projects that are not foreseeable in the near term are placed in the 5t" year of the current plan, and likely are continued to be delayed. The CIP is a planning tool and not a direct authorization to proceed with a given project. Staff is recommending adoption of the 2020-2024 Anticipated Capital Improvement Plan Page 26 of 88 City of Oak Park Heights, MN Capital Improvement Plan FY'20 thm FY '24 PROJECTS BY DEPARTMENT Department Project# Priority FY'20 FY'21 FY'22 FY'23 FY'24 Total General Government Computer:Replacements-Continuous Cycle GG 009 2 40,000 58,000 53,000 6,000 8,500 165,500 Replace High Capacity Copier/Scanner GG 012 3 15,000 15,000 Replace Delta ORCAweb Software-HVAC Controls GG 013 2 15,000 15,000 Replace City Telephone System GG 014 2 25,000 25,000 General Government Total 40,000 98,000 53,000 6,000 23,500 220,500 Parks Install Trail-58th Str.to Upper Valley View Park PRK 001 5 200,000 200,000 Acquire DNR Property-Osgood Ave. PRK 002 5 500,000 500,000 Trail Segments to St Croix River PRK 003 5 250,000 250,000 Update Swager Park Playground PRK 004 5 75,000 75,000 Trail Maintenance PRK 008 1 20,000 20,000 20,000 20,000 20,000 100,000 Trail Construction-Osgood Ave PRK 011 3 500,000 500,000 Replace Park Fencing-Valley View&Swager PRK 015 3 80,000 80,000 Valley View Shelter-Replace PRK 016 5 450,000 450,000 Wood Bridge-Perro Creek PRK 017 5 100,000 100,000 Replace Autumn Hills Playground Equipment PRK019 5 100,000 100,000 Replace"Easement'Walking Trails(Brekke,Swag... PRK 020 4 70,000 70,000 Brekke Park Hockey Boards PRK 023 4 75,000 75,000 Swager Park Tennis Court-Resurface PRK 024 5 20,000 20,000 Park Shelter Oak Park Crossing PRK 025 2 375,000 375,000 Replace Brekke Park Lower Ball Field Backstop PRK 027 3 40,000 40,000 Park Entrance Signs PRK 028 3 25,000 25,000 Brekke Park Climbing Structure PRK 029 3 40,000 40,000 Trail Connection to Upper Playground-Brekke PRK 030 2 100,000 100,000 Trail Connections to Ballfields at Brekke Park PRK 031 3 100,000 100,000 Add Trail Connections OF Crossings to VV Park PRK 032 3 100,000 100,000 Add Swings to Oak Park Crossing Park PRK 034 2 30,000 30,000 Install Exercise Equipment Along Trail/In Parks PRK 035 3 30,000 30,000 Deck Addition to East Side of Valley View Shelter PRK 036 3 30,000 30,000 Extend North Side of Valley View Shelter PRK 037 3 100,000 100,000 Trail Connection from VV Shelter thru Woods PRK 038 3 300,000 300,000 Trail Connection VV Shelter to North thru Ravine PRK 039 3 100,000 100,000 Parks Total 20,000 265,000 20,000 120,000 3,465,000 3,890,000 Police Replace SD#4705 2008 Fd.Expedition- VIN A33178 POL 01 1 35,000 35,000 Replace SD#4706 Fd Expedition-VIN A33177 POL 02 1 35,000 35,000 Replace SD#4704 Crown Vic-VIN#99X13170 POL 08 1 45,000 45,000 Replace SD#4703 2016Ford PPV SUV POL 10 1 44,500 44,500 Replace SD#4701 2016 Ford PPV SUV POL 11 1 44,500 44,500 Replacment of Police Computers-IN Squad POL 12 1 20,000 20,000 Police Radio Equipment-Replace Radios POL 13 1 47,000 47,000 Emergency Siren Update-Replacement fund POL 14 1 20,000 20,000 Produced Using the Plan-It Capital Planning Software Page 1 Pff'ge(47WiB819,2020 Department Project# Priority FY'20 FY'21 FY'22 FY'23 FY'24 Total Replace SD#4702 2017 Police Utiltiy Vehicle POL 15 1 45,000 45,000 VideoSystems-Vehicles POL 16 2 40,000 40,000 Body Camera System and Software POL 17 3 5,000 5,000 Police Total 361,000 20,000 381,000 Public Works Replace 2010 Ford 350 Pickup-General Use PW 008 3 50,000 50,000 Trail Snow Removal Equipment-BobCat Tool Cat PW 009 2 65,000 65,000 Replace Kubota Tractor$60,000 and Equip$30,000 PW 010 2 90,000 90,000 Wood Chipper PW 011 3 30,000 30,000 Replace Ford F550 Dump box truck PW 012 2 65,000 65,000 Update ESRI Mapping Software PW 014 2 13,570 13,570 Public Works Total 218,570 95,000 313,570 Sewer Utility Sanitary Sewer Lining-Continuous Sewer-006 2 25,000 25,000 25,000 25,000 100,000 Replace 9th Addition Lift Station Sewer-007 1 500,000 500,000 Replace SCADA Software/hardware Sewer-009 n/a 50,000 50,000 Sewer Utility Total 25,000 25,000 75,000 525,000 650,000 Storm Sewer Utility Storm Sewer Catch Basin Rehabilitation STORM-003 4 40,000 40,000 MS4 Plan and Implementation STORM-004 1 20,000 20,000 Storm Sewer Utility Total 20,000 40,000 60,000 Streets Mill and Overlay Area 5 STREET-002 2 69,000 69,000 Mill and Overlay Area 8 STREET-007 2 228,000 228,000 Mill and Overlay Area 7 STREET-008 2 918,172 918,172 Mill and Overlay Area 6 STREET-009 2 410,000 410,000 Mill and Overlay Area 1 STREET-012 2 292,725 292,725 Seal Coat Area 9,10,11 (2014 St Recon Area) STREET-013 2 59,609 59,609 Seal Coat Area 12(2015 St Recon Area) STREET- 015 2 56,500 56,500 Street Reconstruction-Area 14 STREET-016 2 874,000 874,000 Replace 62nd Street N(west of Osgood) STREET-017 2 85,000 85,000 Replace Oakgreen Ave N STREET-018 2 377,000 377,000 Seal Coat Area 2 STREET-019 n/a 38,604 38,604 Norell Ave Interchange STREET-020 1 2,244,000 2,244,000 Streets Total 1,084,000 2,303,609 56,500 1,877,172 331,329 5,652,610 Water Utility Kern Center to High School Loop Main WU 002 5 360,000 360,000 OakGreen to Osgood Loop Main WU 003 4 600,000 600,000 Osgood to Stagecoach Loop Main WU 004 4 600,000 600,000 Well#3-NEW WU 006 4 900,000 900,000 Water Storage Tank-NEW(Tank#3) WU 010 4 1,900,000 1,900,000 Water Meter Replacement Program WU 012 2 738,000 738,000 Well#2 Rehab WU 017 2 50,000 50,000 Well#1 Rehab WU 018 2 50,000 50,000 Chlorine/Chemical Booster or Feed Station WU 020 5 200,000 200,000 Water Utility Total 50,000 738,000 4,610,000 5,398,000 Produced Using the Plan-It Capital Planning Software Page 2 PNge1a-0,0f X819,2020 Department Project# Priority FY'20 FY'21 FY'22 FY'23 FY'24 Total GRAND TOTAL 1,189,000 3,286,179 224,500 2,816,172 9,049,829 16,565,680 Produced Using the Plan-It Capital Planning Software Page 3 PAGWq-�90f&819,2020 THIS PAGE INTENTIONALLY LEFT BLANK Page 30 of 88 SO- Oak Park Heights Request for Council Action Meeting Date June 23, 2020 Agenda Item Approve and Appoint Election Judges for the 2020 Primary Election Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Appoint Election Judges Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). Listed below are staff recommendations for 2020 Election Judges for your approval and appointment pending satisfactory completion of required training. Election Judge pay is $10 per hour for judges and $12 per hour for Head Judges. Marie Goebel Donna Hoeppner Joseph Carufel Thomas Houle Emilie Carlson Brandy Sokola Norma Erickson Barbara Jo Choiniere Wayne Kassera Allan Stevens Dennis Scheel Patricia Johnson Tom Martin Karen McQuillan Mary Spencer Ann Lemon Mark Zempel Penny Eberhart Plus any additional qualified and trained persons as needed to ensure adequate coverage of roles/shifts on Election Day Page 31 of 88 THIS PAGE INTENTIONALLY LEFT BLANK Page 32 of 88 Oak Park Heights Request for Council Action Meeting Date: June 23rd, 2020 Agenda Item Title: Affirm City's Position on Use of Parks/Ball Fields—Organized Youth Sports Time Required: 1 minute Agenda Placement: Consent Agenda Originating Department/Requestor: Mayor Mary McComber Requester's Signature: Action Requested: Approve Resolution Affirming City's Position on Use of Ball Fields—For Permitted Organized Youth Sports Background/Justification (Please indicate any previous action, financial implications including budget information and recommendations). There has been some discussion or perhaps confusion across some cities in Minnesota where youth sports groups are unsure if they can hold their planned sporting events in various city parks. While our City parks have been open with appropriate signage,I wanted to affirm that position and to clarify for our permitted youth groups(the SCVAA)that they are required to implement and manage their events and participants consistent with CDC/State guidelines and that they re-affirm their liability indemnification to the City. (Staff has provided a copy of the current permit document—first page only) Page 33 of 88 CITE`OF OA4?AR4 H=1L�TS,BR1KKE PAIRK-PERMIT TO UTILIZE SPORTS FIELDS This degklment once executed hy''he City represents a permit for the St Croix Valley Ath let Association,fhereafler referred la PERMIT HOLDER)to utdixa the City of Oak Park Heights baseball-50I)all&Soccer Fields(Lower and Upper)at Brekke Park forth e ball seasona of 202a on the foJow'ing dates and times and only Fo-trc�listad purooscs: II, FOR BASEBALL AND SCFTBAL"USF OF BOTH DIAMONDS:FROM-April 131 thr;i July 17, me-nn Upper Ficld: %nday.Tues„Wed&Thur• from 5:30 pm to 8:30 pm, Lower Field: Monday,Tues,Thum&Fri. • from 5;30 pm to 8:34 prrn. FOR SOCCER AND FOOTBALL,USE OF`OWER ARD UPPER FIELO5-Way 27th thru Oct.24 t'.2U':,l Upper Field: Monday,Tues.,Wed,Thursdayfrom 5:30 pmts 8-3o om&Sat from 5 arr_to 12:0' pin. Lower Fluid: Monday,Tues,Th urs,&Fri Prom 6:30 pm to E:38 pm d Sat 1,01-a am:a'2:J1 E r.. Subject to the following conditions: CONDITIONS 1. 1 C'T+il HvP! 1_�eiq use of the fields",j 7C..' a,lp s J11U yi:1 V:aLH'•,i'I r'LC=R .ihCr r' ^L.r,1;S Ca:t']t[' d I eS OJ : ;'P`.+',:is-I Ad ;;r Gi-.-"':,rfa".� idi �-„rR[_Ert(.drE!Pr;,19r p79W�... p F;r'•n t, M.lo,(:I r., Jc..r�{, +.. ..':•'r ; i,._ail::.,'. cwd for 0k: Por--fr:Pl li ,bn-<'.!:vY YI:,[,_C Cr: S.. Co f!,el l.sl.flc'En:ic-na. :.1 ;` �_....r.-i- P.I-HC JrR'4liall..i ika...nelf]'1..11.pl:. r,rt Iry:.pCC:a�Cf:"F•!:!a prCpS ;Ar, ".7 87J.],t ua ask r:-:--I.: S<J,::„.a: :c:?.T ir lln 'r'as cr 2 'ry.l U'.^.T'e'P<9f5 tial•IF,' r...,..b.:f k :f F-�.r til - �,Jdgpd o•r tt`F FFe T UL .R.Is 3"I.` s,�L'r 3^r n1} .°Y ^..^•erg-.r r i�._,�rtly r.C..F I_srrbr'L3'y'rrEf't•f1.ri ;=rii�=;.;p v v .is-y A,in J I::Ijb_..!--a4 d rr;Cl Ld -nC U�_t'I &i ha'I GCive :he NFR.,'l--),=1C i raa=nrh,xr r i0 a '.;h ['+c.Lhl.'r:3 yll hF z 1.1 =Y !ht E r .�a 'i:�I rFF e:i s rai a rt�spe--.fLI c's.Ic1i I:F,s 1-.y Ine ut,s J s,F J ,ne d,,gcl :.,r4 1 I:h,iU rr°is y^;a. lay,,, r J do., t t:r PER'o-11T li-.',.7.-q c.,. •;J:: I!, C.7p AJ'rany on-gong Conflicts Lu:-1rNf..L'..\•11 r- =2 tes no au:hody bodlrecl the cler Cers,,1"ti In!tie::a+'S^Fr{ra:.ilil Eti T'C PLL= id1 I F-,,LID R sr 1 r:-�;,.ne pfxr t•:'I FJi ', ; I r :e ,,i ry irk',ily as an adN a 7ai1f i surA not 4*r ttran March 3K H01.CPR its r_5Cr1at 5.r.s_ 'x.,c = tl 11R t.j ] Tj -:rk�,:F;.Ie4d Resaivrd t,.i N,I;i __ird term and o ziiinn a'!hi-A re,e^5G I ..- lr ,,r,'.y.! 4-.eJ :J.-a 7..+.9:,nh; r3vhe I ! �•;rr T r-.ccC:-',n of INS PanrAL T. The P€HrP;'' LDER^oew h y ter "I 1:1�I it 7.1 IIS ogo r-frau-.f c°,,.] tani:,c,is a-c--_..[o PCRI;:I i I.C':DERor 81,purl o. iC .r )1 J.:r-cd I C'me. r pr p 0i Tl,.FC 'I I JFIa _:G c•c y ri 14•- rf, siJ dt=.f- : c _ids harmm the City JA rti ane tL f:-11 an r,s 711,-c1 Ity s..I iin4d as ZL.Ir F FPHI-HrL :z ;z w i.a i c u�A t:'',,0y' s keio$ he Ir,r a Iw,J w+ u eQ'•:_J'Zr11y01 Sir..cnt11cry i.ra:.I i,Itr 11el,5 i5 a1 I11N=Ez".1. hv_C• K' r I,, C;r.`+panis^wig I,Yn :',S a! k..rletl B, The L I;revs> es k_rij'll I;Arend the berms and amdirO"O'his EN—It for IU5'CaM a,d6^3l9ninet't7;the C't.vand al ao mgneltJr, 9. Upcn the iss,8r::�;I chis pemit,actual usee or the r:::' by rxF?V!T HOLCC t ,a;;atr,'ppld+i ,1-J e ee, :1v 310OWNWIfflom 10. The issuance of t-is permit h eased umn rio oMer c-;.,r: !I.;r'he:so cr th^rc::s'nr-he PERMITHOLDS ?plr.as c'ahl: Pres dr`nt :a y4 Ftif1t'I _ ;.:rC-L'.• �'S L7RJ .,_y fP71f!f fti'c717k f r `/2C3C f � hi.'sART�LBeIC-AtlhldleSJTs. 1 ��, .kfi;;tfAmiSsiarEspirrs,,an 3',h777 BY: p1 _ Administrator,(PEPRPAIT dT'XL o tti'T L IGN •' Page 34 of 88 RESOLUTION A RESOLUTION OUTLINING THE CITY CONTINUED SUPPORT FOR THE USE OF CITY PARK PROPERTIES FOR PERMITTED ORGANIZED YOUTH SPORTING OPPORTUNITIES Whereas,the COVID-19 Pandemic has had significant impact on the community including the closure of schools and many community events,and; Whereas,the City has limited access to park shelters and bathroom facilities as part of its response to COVID-19,but not officially closed its park systems due to the COVID-19; Whereas,the City has posted various notices at its Playgrounds and other outdoor facilities encouraging users of City parks to follow CDC and State of Minnesota Guidelines, and; Whereas,the City has issued a park use permit to the St. Croix Valley Athletic Association(SCVAA) for upcoming football and soccer programs in Fall 2020; permit issue date of Feb 4th,2020 NOW, THEREFORE,BE IT RESOLVED that the City shall continue permit use of such fields as permitted however the SCVAA shall be required implement proper CDC/State best practices for social distancing in these events and that they re-affirm its indemnification and hold-harmless requirements to include any and all claims related to COVID-19 from itself,its officers,participants and all associated parties. Passed by the City Council for the City of Oak Park Heights this 23"d day of June,2020. Mary McComber, Mayor Attest: Eric Johnson, City Administrator Page 35 of 88 THIS PAGE INTENTIONALLY LEFT BLANK Page 36 of 88 Oak Park Heights Request for Council Action Meeting Date: June 23rd, 2020 Agenda Item Title: Consider Request from Chamber of Commerce—"Rally for Your Chamber" Time Required: 5 minutes Agenda Placement: New Business Originating Department/Requestor: Eric Johnson, City Administrator Requester's Signature moi` Action Requested: Discussion/Possible Action Background/Justification (Please indicate any previous action, financial implications including budget information and recommendations). The City has received the enclosed request for support from the Greater Stillwater Chamber of Commerce —"Rally for Your Chamber". It is of course unknown what the deep financial position may be of the Chamber and/or its ability to remain financialy viable in these type of economic environments as it is largely member driven;what Staff does know is that the Chamber was(and remains) deeply engaged in the COVID-19 response to the general business community—offing a number of support options, acting as a data clearing-house and perhaps most importantly acting as a vital "listener" and advocate for all local businesses—whether they were a member or were not. From a legal perspective,the State Auditor /Attorney General positions have been that cities should not pay "dues"to such entities—see the enclosed document from 2007. However, cities may allocate funds to entities that provide and clear public-purpose. Chambers of commerce do fullfill such a roll in many communities(as community advocates and resource) and in the most recent example noted above,this is the case under the COVID-19 episode. So, all this said,if the Council desired to provide a contribution to the Chamber it would meet a public purpose rationale. Staff would recommend TWO caveats: 1. That the Chamber continues to help any and all businesses in the City and not solely its members during the general COVID-19 era. 2. That the funding and allocation is channeled through the City's EDA Note: Of the $50,000 allocated to the previous COVID-19 Grant program; only $36,500 was expended. Page 37 of 88 ,r-t .■a C�'1tfATER 5ti'1,t.WATel 333 Maim Street Na,th,0202 CHAMBER Stillweer,MN 55082 4 f_OMN ERCIE 651.439.4001 —� www.GreaterStiillwuterChdm,ber.com JLIr= 3,2424 Je}--ar}-ieights City CounciI Cit':of w 3k Pa+ Heights 141_-S.3k Perk 6 •,•-. `J. Oa<'DI{ I''i RA '31182 Dear Mayor ane Council Members_ I am proud to sB-.-that at our falll retreat last year,the F-9 ID r 6•_a =ii_c-•_ 5 ctla_ed our mission ,le tement to a d L--e 4',o-,I-cIurive_Our Vision. The ;r G;r'•"C:_;z:-;-f �^at serves; pi;'lrC^f£S, or. e:.gter£Sf9,v ..�e5gec',�,;7 _ _`n� �;i�r_ •iit ;�£ C' '�.�r:: :j+.Thisyear has v_v tl.. --- --a erg w it 'n3roj'..B'•,'S: C"-e5 e CO-ni 'LII" I IJv =7'0-ge-a}.I -et-er,anti we will I�res15'_I' ---a e"�-,eS to -._-r cur-in—.: c-'1""}„" -,'a}d -v oe' crIBI'•..e -a'v. t Fzs II"I'serev CLII .C-S3S.._ _.;i-„7 LII".OreCct el"Iter -.'.:3V5.OL -asa SC I)--e- g'ea" a'-e--e-. e Bre = 1 -.etl to -e '•; 'tg our comm4-'-:and }=e.irlg th--n"safe.For this reason ,.= mace-re -I-CS -}tC ]-•S-C••=1} a t1.:0'CF-c=ll a .' O-CLII'C-•TI"}L' PVs l-It5'%.':-hich _?e}e'3+es •e':er_.e-Cr•-LIr OL-C•.'l”"'1„" e'Jert5 1----•_}I} _=rve as staplr5 Ct II" •=LII'area: -g in th .,sa-d= of -eovIe,they also c,- -g revenue into the Ch9i—Ler,which it : r.e •='„s vLlr organiza-on to support our community through our deve•-:1~e--, eatle•51” o and outreach programs. Even witreduced hours,our team has been working--ard and long -CLlrs to bring our business comma-i-'y--e -lost up to-date information,guidanc_, and resources -nese past 13 weeks and has ra""_, -n-tr... .:a;_ .o serve our community.The'v}3n-oer is no--f•- --o'of't 503,c;v.1 3ric unfo --na-e dic -vt tI-e f';'-vl' :LISW __=108"'5 CI'`Fe ^c11,''}ent ID,C-e:-C11 0'0=�I3-11 r".I' -g ""'S 1'.31"Ivcl"IC TI"e lo_-'•-- con-"}„"1-'r e':'e'".S res -e{Btive '; h-IB_--d o-' 2323- "a}C e sl the'~-v•e,'•..e a•e S-B r-^o a cau e_. 'R311--i Fc -Vo- ra-q}c r —he.` ar--t}nee lege 5.o d Levels of Support; :sae w:.ach} dflyer foi more retails`,. Chamber Champion -$1,000 and Up gift contribution Chamber Booster-$540 Chlalmbelr Neigi°ibor- $100 We take pride in serving the St. Croix Valley and your city,and we look forward to reopening our bL.s-esses and cor.'ruing to -_n23ae•_ur commLI- -v"If you are intere5-ev -a gift cont•ioition to the Grea-ee S'11 vaterC-aq"ren of }"'-}:rce,ple3Sv Ca cur office at 1. 31.439-=�f~'L,ory'c•_. C2 submit YO_ g f# 0-cur's,ec•s-e L1rce•t}c e..r#5 ta"orjLlSt 1~a a deck. lease -e v s".I.po-t';o_ v-e~Iber so yo v-a r,-•ee CB'" S".I'-p-•t y,av: T'"a'-,'„a -01'VCUe C- }Sid--rBtio- '.'',e ec.r_c a-e 3n: es,-ect OL e par.-ership .:#I"I ;''.L1. Rabin Anthony, IOM Executive Director/President Greater Stillwater Chamber of Commerce Page 38 of 88 GREATER STILLWATER CHAMBER OF COMMERCE GREAYER Sr ILLWAF ER CHAMBER RALLY FOR YOUR CHAMBER! ,f COMhERCE - ; Support your Chamber so your Chamber can support YOU! 'N,.dr fura�»stt�l:nxr.�ua.rr.. jr V, rA WHY RALLY? g� The Chamber of Commerce is committed to serving our community and keeping them _ H"PION safe;for this reason all of our upcoming Community Events offerings have been cancelled or postponed until further notice.Our Community Events not only serve as staples of commerce and camaraderie in our area,drawing in hundreds and thousands, they also bring revenue into the Chamber,which in turn allows our organization to « « « « support our community through our development,leadership and outreach programs. ««r + « r + Due to the impact of COVID-19,we are facing unprecedented and uncertain times as we adapt and develop new ways to reach out and connect with aur community-As with many organizations during this time,we are facing financial challenges-In addition,as e Nonprofit 501c6,we do not qualify for any federal or state business support. We can only continue to support our community in the way we have been if our CHAMBER community rallies for us-Please consider a donation to our Rally for The Chamber campaign-Embrace Our Future! IMBOOSTER DID YOU KNOW? As a Chamber We Are: Community Leaders we are continually gathering and sharing information from local,state and national resources Quickly Adapting CHAM to the changing circumstances-always keeping our Mission in the forefront,as an min inclusive organization,of serving,advocating and promoting the interests of our businesses,while enriching the life of our community 6ecomIng Experts $100+ in the areas of small business loans,state and federal disaster relief,human resources and virtual communications Embracing and Developing new i n itiatives,community engagement•,tools, ma rketing ca m paigns a nd vi rtua I events Strengthening and Growing local,regional,stare and national relationships •-r.com 0 651-439-4001 0 333 North Main Stirmt#202 Page 39 of 88 :ipiro •:.ti ST' .TE F II NESOT'A )FFIC-E OF TfiE NATE iUDIT It SUITE 500 (651)2M-2551(Voice) 525 PARK STREET (651)296-4755(Fax) REBECCA OTTO SANT PAUL,MN 55103-2,139 �+tA.ar�;t� ate. (E-mail) STATE AUDITOR 1-Sf11.1-627-3529(Relay Senice) Statement of Position Public Expenditures Donations and Dues Public entities are often asked to give funds to support various groups and activities. While the causes may be worthwhile, public, entities need to be cautious when making anv financial comnutments invoking pubic funds_ Generally, in order to spend money on something, a public entity must have authority to do so. Authority for an expenditure may be specifically stated in a statute or charter,or it may be implied as necessary to do what an express poli;ver authorizes_ In addition_ the expenditure must be for a -public purpose- Gift s.iD onations urpose_'Gifts.Donations to Private Iudivzduals.Organizations Following these general principles_ donations to people, non-profits- charities, or other groups are not permitted unless they are based upon specific statutory or charter authority- For example. the Minnesota Attorney General's Office has issued opuuons finding that cities have no authority to donate city funds to 4-H Clubs, the Red Cross,or the Boy Scouts. The assumption is that a gift of public funds to an individual or private entity necessarily serves a private rather than a public purpose. Before a public entity makes a contribution, it is important for that entity to determine that it has specific authorization to make the expenditure. Here are some examples of specific, statutorily authorized appropriations: + Artistic Organizations. A county, city or tovim may appropriate money to support artistic organizations_ + Historical Causes. A town and most cities may annually appropriate a specified amount to a county historical society affiliated v�ith, and approved by, the Minnesota Historical Society. The Attorney General's Office recognizes that a city can sponsor a centennial celebration. Cities have express authority to commemorate important and outstanding events in city history- Senior./youth istory.Senior/youth Centers. A county, city or town may appropriate money to support the facilities,programs, and services of a public or private. not-for-profit senior citizen center or youth center. + Promotion. A city or urban tovm may appropriate up to 550,000 annually to an incorporated development society or organization of this state, for promoting, advertising, improving, or developing the economic and agricultural resources of Reviewed_ February 2008 Revised: March 2007 2007-1017 Page 40 of 88 the city or urban town.t Similarly,a county may appropriate an unlimited amount of money to such an entity for promoting, advertising, improving or developing the economic and agricultural resources of the county_ + Public Recreation Programs. Counties, cities, towns and school districts may spend fimds to operate programs of public recreation, recreational facilities, and playgrounds. These programs may be conducted independently or with any nonprofit organization. Public entities should consult with their attorney and cities should review the League of Minnesota Cities research memo "Public Ptupose Expenditures- for a more comprehensive list of authorized city expenditures. If the public entity wants to make other donations,the entity may wish to seek specific statutory authority for them_ Additionally, public entities may enter into contracts with an organMation to accomplish tasks that the entity is authorized to perform by statute or charter. For example, a city could not give money to the Boy Scouts for a recycling program, but the city could enter a contract with the Boy Scouts to do part of its recycling program_ The amount of money paid to the Boy Scouts must be related to the value of the services they provide to the City. Memberships and Dues There is no general authorization for cities to join"private"organizations,but there may be specific statutory or charter authority to join specific organizations. For example, cities and urban towns in Minnesota may pay dues to became members of the League of Minnesota Cities. Similarly. cities. counties, and towns may appropriate money for membership in county,regional, state,and national associations of a civic,educational,or governmental nature_ These associations must have as their purpose the betterment and improvement of municipal governmental operations. This authorization also allows public entities to participate in the meetings and activities of these associations. The Attorney General's Office has determined that local units of government may not pay dues to a local chamber of commerce. However, because cities may appropriate up to 550,000 to an incorporated development society or organization for promotional activities,a city could contract with a local chamber of conunerce for one of the purposes authorized by statute,such as promoting the city_2 The chamber's use of the public funds would be limited to the statutorily authorized activities. We urge cities to review documents submitted by the chamber of commerce to verify- that the money is spent for contracted statutory purposes. In addition,Economic Development Authonties(EDAs)have authority to conduct activities advancing the city and its economic development,and to carry out other public relations activities to promote the city and its economic development. `An EDA has broader authoritc to join an officiaL industrial commercial or trade association.or other organization concerned with one of the EDA's authorized purposes. Reviewed: February 2008 2 Revised- March 2007 2007-1017 Page 41 of 88 THIS PAGE INTENTIONALLY LEFT BLANK Page 42 of 88 Oak Park Heights Request for Council Action Meeting Date May 26th, 2020 Time Required: 5 Minutes Agenda Item Title: Consider Resolution Relating to Washington County— South Frontage Road Concept. Agenda Placement New Business Originating Department/Requestor: Mike Runk, Council Member Requester's Signature Action Requested _Discussion, Possible Action Background/Justification (Please indicate if any previous action has been taken or if other public I would like the City Council to consider the attached resolution. In short,the County has jumped their project forward for possibly a 2021 or 2022 construction without any meritorious public process and contrary to it being defined as an"in the future"project. The resolution itself does not outline opposition to the roadway per-se rather that the County's process is in question; further that because of that faster process—they seem to be very quickly moving towards design and funding solicitation—and without such public engagement or conversation. While we wait for full reports from STANTEC this resolution is timely as will send an appropriate message about their approach and provide City Staff some further guidance. Lastly,regardless of any process or timeline,I would believe the City would not be willing to subsidize a County road project by contributing City funds to pay for impacted City infrastructure because of their Project desires;this clarifies that. They shall be responsible for all costs. The attached map is the most recent concept layout. Certainly,I also have concerns with the layout— especially at the Minnesota Ave intersection(or lack thereof);but that is a conversation that may need to happen after a public engagement process is competed that targets the CONCEPT of the road,provides alternatives and offers the public a fair engagement. Only after that public process opportunity can the City Council fairly determine if this roadway is in the CITY'S best interests—which we have not done. Page 43 of 88 RESOLUTION A RESOLUTION BY THE CITY OF OAK PARK HEIGHTS OUTLINING CURRENT POSITION ON PROPSED SOUTH FRONTAGE ROAD—MANNING AVE AND STH 36. Whereas,the City of Oak Park Heights,the "City",has offered written support for the development of traffic solutions at the interface of Manning Ave/STH 36 including the development of an interchange; and, Whereas,the City was presented information throughout the development of that interchange layout that any frontage road lying in the south east quadrant was entirely defined and presented as an undefined "future project" and was not a meritorious element of the interchange discussion or layout parameters and was not engaged as an element of public discussion; and, Whereas, in early 2020, Washington County altered its position of this South Frontage Road, the "Project" from an"in the future"project to instead immediately seek a construction of this South Frontage Road in 2021 or 2022 and has begun the active pursuit of funding of such Project with various grants from other public agencies, such as the Metropolitan Council; and, Whereas,this timeline alteration is in direct conflict with the humerus positions presented to the community and to the City throughout the development of the Manning/STH 36 Interchange; and, Whereas, Washington County did not hold a prior meritorious or transparent public dialogue outlining the clear public need for such roadway,did not develop and present to the community a listing of alternatives nor develop a listing of expected impacts upon the community such Project would most significantly impact, namely the City of Oak Park Heights. NOW, THEREFORE, BE IT RESOLVED that, the City does not support the further advancement of this Proposal as the impacts to the City, its tax base and expected traffic operations remain wholly unknown and have not been reasonably vetted in timely and transparent fashion. BE IT FURTHER RESOLVED that the City requests the County withdraw from the further advancement of this Project—including the pursuit any final layout development or funding with outside entities and instead undertake a transparent public process that addresses the elements noted relating to demonstration of need, investigation of collateral impacts and the development of alternatives. BE IT FURTHER RESOLVED that the City Council does direct its Staff to advise Washington County that the County will be solely responsible for any and all City related costs associated with this Project should it be pursued as City taxpayers are not in a position to subsidize State, County or Regional projects; these costs include but are not limited to: impacts to City utilities and roadways, design,review and inspections as well as any proposed Regional Trails and their perpetual maintenance. BE IT FURTHER RESOLVED that the City Council does direct its Staff to inform other public agencies of the positions taken in this Resolution and to encourage them to advise Washington County reinitiate a transparent public dialogue prior to any further Project advancement. Passed by the City Council of the City of Oak Park Heights this day of 2020 Mary McComber,Mayor Attest: Eric Johnson, City Administrator Page 44 of 88 om � L 1 z Ln Z mQ Ln S - oL, W w wa � - = I W 1 � w w w X ea 5a•oo•zso v n �� (9 Z. b I �Wllvn 3 W 5 CID — W 6f / 6 W dLLJ �� W lz j / ~ w PROPOSED DESIGN — sPEEo Pale 5of88 LIMIT ia• 3 5 , z / � 1= 77 F091 9 0J lIWII lIWII � �"'�� 033dS 033dS I T' NOIS30 031SOd 44 a 3SOdOdd ONI1SIX3 i> PROPOSED' DESIGN -- I,I,a P S EED II'I� 11 LIMIT 5 ;4, 20.1' U� z of �pI1tln03 ¢ - � al AIS I m� z 0-- O w CD I I u H IIS ;z- Q r w o ' Q I{ .ems .2l LLJ W Hw ob'o5•sb£ -ns Ln I, w�_y o t C.3I 4� o �� I� �Nm ltlno3 - \ s _i / ,\ _\ I m m IA E e w oc iN (=,j f J ism y0 �1 J Q U Oo ` `li Cr / Z U i n � m w= -- a ` age a� naa�ci-- m Hxa ___ ZJ8rt1-IN TTI8R1-moi__ ��TH0.0 DR S tl9nA' kf:Sb2 _ 2l 2i 2l 0 b. naHl . Id. T Nanl ll .Obi X . H U „ nnal 11 oac X bl J 12' �\ aHl 2f naHl fir,A % ,. Oak Park Heights Request for Council Action Meeting Date: June 23rd,2020 Agenda Item Title: 2020 Mill and Overlay/green Rehabilitation Project—Quantity Overrun Time Required: 5 minutes Agenda Placement: New Business Originating Department/Requestor: Eric Johnson, City Administrator Requester's Signature: Action Requested: Discussion,Requested Action. Background/Justification(Please indicate any previous action, financial implications including budget information and recommendations). It has been discovered that the City will need to replace significantly more curb to the 2020 Project; the 500' estimate was simply too little and the actual figure is 1,600 linear feet. Unfortunately, this is not without cost at$56.10 per foot. Attached is a memo from STANTEC. Staff will be seeking a formal directive from STANTEC and the CONTRACTOR to finalize this in the form of a CHANGE ORDER or other appropriate documentation. Staff would request the Council authorize its approval. Page 47 of 88 To: Eric Johnson, City Administrator From: Lee Mann, P.E. City of Oak Park Heights City Engineer File: 193804782 Date: June 19, 2020 Reference: 2020 Mill and Overlay/Oakgreen Rehabilitation Project—Quantity Overrun Eric, One of the operations that is part of a Mill and Overlay project includes the removal and replacement of selected sections of damaged concrete curb and gutter. As we have previously discussed, the quantity that was bid for the item "Remove and Replace Concrete Curb and Gutter" is short of what is needed. The bid quantity was 500 lineal feet. It has been determined that up to 1600 lineal feet will be replaced. This quantity overrun will increase the overall cost of the project. The bid price for removing and replacing concrete curb and gutter is $56.10 per lineal foot, which equates to additional costs of approximately $62,000, depending on the final quantity. This bid price is somewhat high; therefore, a request was made to the contractor to consider revising (lowering) his bid price for this item, based on the higher quantity. The contractor has declined, which is within their rights. The cost for the project as originally bid is $866,791.45. With the increase in quantity for removal and replacement of the curb and gutter, the cost would be revised to approximately $929,000. The final cost will be based on the actual work performed and items completed as measured in place, which include the balance of minor quantity underruns and overruns, as is typical of a project of this nature. Let me know if there are any further questions. Stantec Consulting Services Inc. 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The information will be compiled in the Finance Department during July for future work session discussions with the Council. Staff offers that the following items will be of important note: 1) Legislative Impacts for the 2021 Budget include: (pending final enactment) • Local Government Aid— Still not a recipient(possible cuts to those who are) 2) Other Financial Changes: • Impacts from COVID in 2020 and 2021. Delay in payments & future tax appeals / abatements. • CPI from April 2019 as compared April 2020 is 3.0% • No useable information available for Xcel Values. DOR Values submitted to Xcel are reduced slightly as compared to the prior year's final balance. Staff assumes Xcel is again appealing the values—which may again cause confusion if the timing is inconsistent with the City's ability to set levy. • At this time County Preliminary Values reflect a 5% increase in tax capacity (not net TC value which includes Fiscal Disparities). This is reflective of 3%new construction, other 2%. • The new construction is due to Nolde's development which is TIF values Assumption at this point is that property values remain largely similar to 2020. Page 53 of 88 Considering this information, I would request the Council to review and take action on three items. 1. Offer any direct preliminary 2021 budget guidelines from the Council. 2. Adopt a 2021 Budget Schedule -Attached is 2021 Budget Schedule including possible work sessions. Please review, keeping in mind that a Preliminary Budget and a Proposed Tax Levy must be filed with the County by September 30, 2020. If there are no conflicts or alternative dates required,please consider adoption of this schedule. 3. If Council members have new or continued items for consideration, could these please be submitted by July 10`9 Page 54 of 88 Memoe To: Mayor and Council From: Betty Caruso,Finance Director Date: June 23,2020 Re: 2021 Budget Work Session Schedule Budget worksheets were distributed to staff with a deadline for submission to Finance by June 30th. Administration and Finance will review the budget worksheets and compile the preliminary budget document which will be distributed to Council and staff in July. Budget information from the County regarding values and fiscal disparities will be limited at this time. There is one regular council meeting scheduled for July and one for August. A budget workshop with the department head's budget explanations should be scheduled for July 28th at 5:00 prior to the scheduled council meeting. The preliminary budget will be presented at the September 8'and/or the September 22nd meeting. This will be the budget we need to approve for the proposed tax levy to be submitted to the County by September 30,2020,and used for the TNT hearing notices. The TNT hearing should be held December 8'at the regular council meeting. Summary of the above dates as proposed—UTILIZING SCHEDULED MEETINGS: July 28th Prior to Scheduled Council Meeting Work session 5:00 Budget summary Meet with Department Heads Or May Require a Special Meeting August 25th Prior to Scheduled Council Meeting Work session 5:00 Updated Budget document and Tax Impact If values are available from Wash County. (2020 values were available 8/21/19) September 8th Prior to Scheduled Council Meeting Work session 5:00 Updated Budget document and Tax Impact Estimated Values of Xcel Property-hopefully September 22"d Prior to Scheduled Council Meeting Work session 5:00 Budget Summary with changes Proposed Tax Levy/Adoption of Preliminary Budget(Due to County September 30") Possible Meeting Dates—NOT SCHEDULED FOR COUNCIL - WHICH WOULD REQUIRE A SPECIAL MEETING: August I Ith Page 55 of 88 THIS PAGE INTENTIONALLY LEFT BLANK Page 56 of 88 Oak Park Heights Request for Council Action Meeting Date June 23rd.2020 Time Required: 3 Minutes Agenda Item Title: Reconsider Appointment to Xcel Energy Advisory Panel—Add Additional Person. Agenda Placement New Business Originating Department/�1Requestor: Carly Johnson, Council Member Requester's Signature: art Action Requested: Reconsider Appointment to Xcel Energy Advisory Panel—Add Additional Person-Discussion and Possible Action. Background/Justification(Please indicate if any previous action has been taken or if other public bodies have advised): In May, the City Council interviewed seven quality candidates for Xcel Energy Advisory Panel appointments. At that time, the Council appointed three individuals to serve. However, in order to allow for a more diverse perspective on the panel, the Council should reconsider the appointment of one more individual. The addition of one more person will not cause a disproportionate representation nor overburden any dialogue or staff effort. Instead, the addition of one more individual will only foster a greater public knowledge of the issues. Requested Action(s): I would like the Council to consider the addition of one more citizen to the Panel; and,I recommend that the Council appoint Kate Hanson, given her previous experience on the St. Croix Crossing Bridge committee. Page 57 of 88 THIS PAGE INTENTIONALLY LEFT BLANK Page 58 of 88 Oak Park Heights Request for Council Action Meeting Date June 23rd, 2020 Time Required: 1 Minute Agenda Item Title: Adopt COVID-19 Preparedness Plan Agenda Placement New Business Originating Department/Requesttor: Eric Johnson, City Administrator Requester's Signature 441— Action Requested _Approve City of Oak Park Heights—COVID-19 Preparedness Plan Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): The City is required to formally adopt a COVID-19 Preparedness plan. That adopting resolution and Plan is attached.Please note,this Plan has been essentially in effect since 5/26/20. Staff will make necessary changes to the Plan should a practical need arise or the situation change. Some additional guidance can be found below from the LMC: http s://www.Imc.ors/re sources/return-to-work-guidance-covid/ Required C©VID-19 Preparedness Plan Cities,as critical businesses,must develop and implement a COVID-19 Preparedness Plan by June 29.For most cities,the COVID-19 Preparec:ir. s flan ho.ald be adopti:d l:•�i)e city council.Exceptions might include cities that have delegated this t�pi:•:f�iu-hnrity to a cite:n a n ager or emergency manager through a resolution or ordinance.Cities that meet on.� •e rre per month nay need to plan a special meeting to adopt the COVID 19 Preparedness Plan between 1 is n. 1: 29,2020.A plan adopted prior to June 15,202Q,should be reviewed to ensure compliance with state guidance. While cities are not required to submit their plans to DEED for pre-approval,there are enforcement measures for noncompliance. Penalty provisions for noncompliance are outlined on page 17 of Executive Order 20-74. Page 59 of 88 RESOLUTION A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS OUTLINING FURTHER POLICIES RELATING COVID-19 OUTBREAK—COVID-19 PREPAREDNESS PLAN. Whereas, the State of Minnesota and numerous communities have been impacted by the outbreak of COVID-19 virus forcing the slow down and, in some cases, shuttering of businesses creating significant unemployment; and, Whereas, many individuals have also been impacted by the COVID-19 outbreak with the loss of employment and critical income; and, Whereas, the City is defined as a Critical Business necessary to aid its citizens, businesses and community, it is required by Executive Order 20-74 to adopt a COVID-19 Preparedness Plan by June 29th, 2020. NOW, THEREFORE, BE IT RESOLVED,that the City Council for the City of Oak Park Heights enacts the attached Plan dated May 26th, 2020. BE IT FURTHER RESOLVED,that City Staff shall actively implement these protocols,including reasonable Plan amendments to the extent authorized under Minnesota law and provide the necessary communications to related offices and entities. The Resolution has been duly considered and adopted by the City Council this 23rd day of June,2020 Mayor Mary McComber Attest: Eric Johnson, City Administrator Page 60 of 88 1 w � COVID-19 Preparedness Plan for the City of Oak Park Heights The City of Oak Park Heights is committed to providing a safe and healthy workplace for all our workers, citizens and customers. To ensure we have as safe and healthy workplace, we have developed the following COVID-19 Preparedness Plan in response to the COVID-19 pandemic.All City Employees are all responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our workplaces and communities, and that effort requires full cooperation among everyone. Only through this cooperative effort can we establish and maintain the safety and health of our workers and workplaces. The City is implementing and ensuring compliance with all aspects of this COVID-19 Preparedness Plan. The City of Oak Park Heights staff have full support in enforcing the provisions of this policy. Our workers are our most important assets. We are serious about safety and health and keeping our workers working in the City of Oak Park Heights. Worker involvement is essential in developing and implementing a successful COVID-19 Preparedness Plan. We have involved our workers in this process by seeking their feedback towards developing this Plan.Our COVID-19 Preparedness Plan follows Centers for Disease Control and Prevention (CDC) and Minnesota Department of Health (MDH) guidelines, federal OSHA standards related to COVID-19 and Executive Order 20-48, and addresses: • hygiene and respiratory etiquette; • engineering and administrative controls for social distancing; • cleaning, disinfecting, decontamination and ventilation; • prompt identification and isolation of sick persons; • communications and training that will be provided to managers and workers; and • management and supervision necessary to ensure effective implementation of the plan. • protection and controls for pick-up, drop-off and delivery; • communications and instructions for customers. Appendix A outlines a number of links and resources related to the terms and goals found in this Preparedness Plan. Page 61 of 88 Screening and policies for employees exhibiting signs and symptoms of COVID-19 Workers have been informed of and encouraged to self-monitor for signs and symptoms of COVID-19. The following policies found in Attachment Bare being implemented to assess workers' health status prior to entering the workplace and for workers to report when they are sick or experiencing symptoms. Employees are expected to critically evaluate their personal health and make sound judgements before they come to the City Hall. The City of Oak Park Heights has also implemented a policy for informing workers if they have been exposed to a person with COVID-19 at their workplace and requiring them to quarantine for the required amount of time. In addition, to protect the privacy of workers' health status and health information and generally consists of HIPPA regulations, used of confidential communication protocols and limited access to personnel files. These are common practices and shall be followed. The City of Oak Park Heights has implemented leave policies consistent with Federal and/or State Laws that promote workers staying at home when they are sick, when household members are sick, or when required by a health care provider to isolate or quarantine themselves or a member of their household. Accommodations for workers with underlying medical conditions or who have household members with underlying health conditions have been implemented consistent with Federal and/or State Laws. See Attachment C. Handwashing & Respiratory etiquette: Cover your cough or sneeze See Attachment D - Basic infection prevention measures are being implemented at our workplaces at all times. Workers are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of their shift, prior to any mealtimes and after using the toilet.All customers and visitors to the workplace will be required to wash or sanitize their hands prior to or immediately upon entering the facility. Hand-sanitizer dispensers(that use sanitizers of greater than 60%alcohol)are at various locations in the workplace so they can be used for hand hygiene in place of soap and water, as long as hands are not visibly soiled. Workers, customers and visitors are being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their hands. They should dispose of tissues in provided trash receptacles and wash or sanitize their hands immediately afterward. Respiratory etiquette will be demonstrated on posters and supported by making tissues and trash receptacles available to all workers, customers and visitors. Social distancing Social distancing of six feet will be implemented and maintained between workers, customers and visitors in the workplace through the following engineering and administrative controls: The following shall be required until notice is provided: Page 62 of 88 1. All Visitors to the City Hall (including but not limited to: residents, non-city employees, consultants, elected officials or hired contractors)must wear a FACEMASK;this is not required if they remain in the ATRIUM -ROTUNDA area. 2. The front Service Windows shall remain substantially closed and/or an 8-foot setback perimeter shall be established. The Service Windows may need to be opened from time to time to enable hearing of conversations, but shall only be partially opened and closed thereafter. 3. Staff are not required to wear a facemask when they perform their work within their specific office and where the door can be closed. All Staff and permitted visitors are required to wear face masks if they leave their respective offices and/or move about the common areas, service areas or other non-public parts of the building. (Not required- but encouraged - when first coming or leaving the building, but one must refrain from delaying that movement to their respective office for any reason.) 4. At all times-proper 6-foot social distancing shall remain in effect for all areas.To the extent reasonable, Staff should communicate using remote tools when in the building together.To the extent reasonable, Public Works and Police Staff should utilize alternative entrances to the City Hall and not the main entrance. S. Use of the COMMON AREA BREAK ROOM should be limited to not more than TWO PERSONS at any one time and such persons should follow sound social distancing practices and be wearing a mask. If a person is eating in the breakroom the mask cannot be worn, but should be put back on at the conclusion of one's meal. 6. Police and Public Works staff will additionally follow their own Departmental Policies for the Public Works Garage and Police Department Areas and their related field operations. 7. Consistent with past guidelines, Employees shall not come to City Hall when ill. Cleaning, disinfection, and ventilation Regular housekeeping practices are being implemented, including routine cleaning and disinfecting of work surfaces, equipment, tools and machinery, delivery vehicles and areas in the work environment, including restrooms, break rooms, lunch rooms, meeting rooms, checkout stations, fitting rooms, and drop-off and pick-up locations. Frequent cleaning and disinfecting will be conducted in high-touch areas, such as phones, keyboards, touch screens, controls, door handles, elevator panels, railings, copy machines, credit card readers, delivery equipment, etc. Public Works staff will be generally responsible for routine cleaning operations of public areas; however, the City asks all staff to monitor that effort and pitch-in if time allows. Each employee shall be responsible for regular cleaning and implementation of hygienic practices at their workstation in the office. Appropriate and effective cleaning and disinfectant supplies have been purchased and are available for use in accordance with product labels, safety data sheets and manufacturer specifications and are being used with required personal protective equipment for the product. These are available in CLEANING CLOSET and or can be placed at your desk or work areas. The maximum amount of fresh air is being brought into the workplace, air recirculation is being limited and ventilation systems are being properly used and maintained. Steps are also being taken to minimize air flow blowing across people. Page 63 of 88 Communications and training This COVID-19 Preparedness Plan is to be all communicated to all workers on or before June 15Y, 2020 and necessary training is to be provided if needed. Additional communication and/or training will be ongoing. Instructions will be communicated to vendors and visitors about: how drop-off, pick-up, delivery and permits will be conducted to ensure social distancing between the customers and workers; required hygiene practices, etc. Customers and visitors will also be advised not to enter the workplace if they are experiencing symptoms or have contracted COVID-19. SIGNS will be posted. All staff are to work through this new program together and update the training as necessary.This COVID-19 Preparedness Plan has been certified by The City of Oak Park Heights management and was posted throughout the workplace on or before June 1". It will be updated as necessary. Employees, Staff, Officials and Visitors are encouraged to ask questions and seek clarifications should they feel necessary. Please communicate to your Department Head and or City Administrator. Certified by: 5/26/20 Date Eric Johnson City Administrator Page 64 of 88 Appendix A — Guidance for developing a COVID-19 Preparedness Plan General Centers for Disease Control and Prevention (CDC): Coronavirus (COVID-19)—www.cdc.gov/coronavirus/2019- nCoV Minnesota Department of Health (MDH): Coronavirus—www.health.state.mn.us/diseases/coronavirus State of Minnesota: COVID-19 response—https://mn.gov/covidl9 Businesses CDC: Resources for businesses and employers—www.cdc.gov/coronavirus/2019- ncov/community/organizations/businesses-em plovers.htmI CDC: General business frequently asked questions—www.cdc.gov/coronavirus/2019-ncov/community/general- business-fag.html CDC: Building/business ventilation—www.cdc.gov/coronavirus/2019-ncov/community/guidance-business- response.html MDH: Businesses and employers: COVID-19—www.health.state.mn.us/diseases/coronavirus/businesses.htmI MDH: Health screening checklist—www.health.state.mn.us/diseases/coronavirus/facilitvhlthscreen.pdf MDH: Materials for businesses and employers—www.health.state.mn.us/diseases/coronavirus/materials Minnesota Department of Employment and Economic Development (DEED): COVID-19 information and resources—https://mn.gov/deed/newscenter/covid/ Minnesota Department of Labor and Industry(DLI): Updates related to COVID-19—www.dli.mn.gov/updates Federal OSHA—www.osha.gov Handwashing MDH: Handwashing video translated into multiple languages—www.youtube.com/watch?v=LdQuPGVcceg Respiratory etiquette: Cover your cough or sneeze CDC: www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention.html CDC: www.cdc.gov/healthvwater/hygiene/etiquette/coughing sneezing.html MDH: www.health.state.mn.us/diseases/coronavirus/prevention.html Page 65 of 88 Social distancing CDC: www.cdc.gov/coronavirus/2019-ncov/community/guidance-business-response.html MDH: www.health.state.mn.us/diseases/coronavirus/businesses.html Housekeeping CDC: www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html CDC: www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/disinfecting-vour-home.html CDC: www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html Environmental Protection Agency(EPA): www.epa.gov/pesticide-registration/list-n-disinfectants-use-against- sa rs-cov-2 Employees exhibiting signs and symptoms of COVID-19 CDC: www.cdc.gov/coronavirus/2019-ncov/if-vou-are-sick/steps-when-sick.htmI MDH: www.health.state.mn.us/diseases/coronavirus/basics.html MDH: www.health.state.mn.us/diseases/coronavirus/facilitvhlthscreen.pdf MDH: www.health.state.mn.us/diseases/coronavirus/returntowork.pdf State of Minnesota— https://mn.gov/covidl9/for-minnesotans/if-sick/get-tested/index.isp Training CDC: www.cdc.gov/coronavirus/2019-ncov/community/guidance-small-business.html Federal OSHA: www.osha.gov/Publications/OSHA3990.pdf MDH: www.health.state.mn.us/diseases/coronavirus/about.pdf Page 66 of 88 Appendix B — Guidance for developing a COVID-19 Preparedness Plan YF Oak Park Heights Employee Guidance—FAQ and Illness Information. This document will continue to evolve as we receive additional questions and guidance. We recognize that there is a heightened sense of concern across our workforce. The City is doing everything we can at this time to ensure the safety of our workforce and the safety of our community. We are continuing to develop additional policies and guidance to address the changing nature of COVID-19.Please visit the CDC website for the most up-to-date information regarding the virus. 1. What to do if you are showing symptoms or feeling ill? Employees are expected to stay home if sick. At the first sign of illness, notify your supervisor and leave work immediately to avoid exposing coworkers. Employees should stay home until completely recovered or the virus has been ruled out. Employees who have symptoms of illness are expected to communicate with their department head and stay home and not come to work until they are: -free of fever(100.4° F [37.8° Q or greater using an oral thermometer, -free of signs of a fever, cough, sore throat or other symptoms, AND -free of any other symptoms for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (e.g. cough suppressants). 2. When can you return to work after an illness? Employees who have symptoms of illness are expected to stay home and not come to work until they are: -free of fever(100.4° F [37.8° Q or greater using an oral thermometer, -free of signs of a fever, cough, sore throat or other symptoms, AND -free of any other symptoms for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (e.g. cough suppressants). The City may require a physician's note stating you may safely return to work. 3. What if another employee is exhibiting COVID-19-like symptoms in the workplace? Page 67 of 88 Employees should refrain from discussing a co-worker's health condition due to data privacy and HIPAA laws. If you have concerns you should speak privately with your supervisor. Employees should be treated the same as any other employee who displays symptoms of a contagious disease. Supervisors should not ask employees about a medical diagnosis,but employees may choose to voluntarily share this information.If the employee is displaying symptoms of a contagious disease, Supervisors should speak privately with the employee. Supervisors do have the authority to require an ill employee to leave the workplace as a safety consideration for the health of other employees. While the supervisor should not make judgments about a medical diagnosis,they may rely on symptoms to make a determination to send an employee home. 4. What to do if you believe you have been exposed to the virus? If you have been in contact with someone who is suspected of having the virus,report this information to your supervisor and discuss options. The CDC provides further guidelines if you suspect you are infected with the virus 5. What if an employee needs to be tested for COVID-19? We understand that the City's health insurance provider,HealthPartners,will cover testing costs for employees who carry the City's insurance. This coverage includes no member cost-share for administration of the COVID-19 laboratory test(regardless of where the test is performed) for the City's health plan members. In addition, there will be no member cost-share related to an in-network office or urgent care visit associated with the test. Members with questions about their benefits and coverage should call Member Services at the number on the back of their member ID card. Members who are concerned that they may have been exposed to COVID-19 can take screening assessments available online at Doctor on Demand or should call their primary care clinic. Dedicated site from your health plan for related information: HealthPartners.com/coronavirus. 9. What responsibilities do employees have to report that they have been diagnosed with COVID-19? An employee's diagnosis of any type of illness is considered protected health information. Employees do not have to disclose their diagnosis. However, employees do need to follow proper call in procedures if they are not able to report to work. Please consider your fellow staff and their families. Page 68 of 88 10. What if an employee is exhibiting COVID-19 like symptoms in the workplace, what protocol should I follow? The employee should be treated the same as any other employee who displays symptoms of a contagious disease.If an employee becomes ill at work, supervisors should speak with the employee privately and ask them to consider going home. Employers can require employees to stay home from work if they have signs or symptoms of a communicable disease that poses a credible threat of transmission in the workplace, or if they have traveled to high-risk geographic areas, such as those with wide-spread or sustained community transmission of the illness. Employers may send employees home if they are displaying symptoms of contagious illness. Supervisors should refrain from announcing to employees that a coworker is at risk of or actually has a disease. Instead, supervisors should focus on educating employees on best practices for illness prevention. Employees who have symptoms of illness are requested to stay home and not come to work until they are: • free of fever(100.4° F [37.8° C] or greater using an oral thermometer, • free of signs of a fever, AND • free of any other symptoms for at least 24 hours, without the use of fever-reducing or other symptom-altering medicines (e.g. cough suppressants). Page 69 of 88 Appendix C — Guidance for developing a COVID-19 Preparedness Plan Page 70 of 88 0UNITED STATES DEPARTMENT OF LABOR WAGE AND • •EMPLOYEE PAID LEAVE RIGHTS10 I I FAMILIES FIRST C0R0N"IRV%R1= PNSE Ar-T: The Families First Coronavirus Response Act(FFCRA or Act) requires certain employers to provide employees with paid sick leave or expanded family and medical leave for specified reasons related to COVID-19. The Department of Labor's(Department)Wage and Hour Division (WHD)administers and enforces the new law's paid leave requirements. These provisions will apply from the effective date through December 31, 2020. Generally, the Act provides that employees of covered employers are eligible for: • Two weeks(up to 80 hours)of paid sick leave at the employee's regular rate ofpaywhere the employee is unable to work because the employee is quarantined(pursuant to Federal, State, or local government order or advice of a health care provider), and/or experiencing COVID-19 symptoms and seeking a medical diagnosis; or • Two weeks(up to 80 hours) of paid sick leave at two-thirds the employee's regular rate of pay because the employee is unable to work because of a bona fide need to care for an individual subject to quarantine (pursuant to Federal, State, or local government order or advice of a health care provider), or to care for a child (under 18 years of age)whose school or child care provider is closed or unavailable for reasons related to COVID-19, and/or the employee is experiencing a substantially similar condition as specified by the Secretary of Health and Human Services, in consultation with the Secretaries of the Treasury and Labor; and • Up to an additional 10 weeks of paid expanded family and medical leave at two-thirds the employee's regular rate of pay where an employee, who has been employed for at least 30 calendar days, is unable to work due to a bona fide need for leave to care for a child whose school or child care provider is closed or unavailable for reasons related to COVID-19. Covered Employers:The paid sick leave and expanded family and medical leave provisions of the FFCRA apply to certain public employers, and private employers with fewer than 500 employees.[1] Most employees of the federal government are covered by Title I I of the Family and Medical Leave Act,which was not amended by this Act, and are therefore not covered by the expanded family and medical leave provisions of the FFCRA. However, federal employees covered by Title 11 of the Family and Medical Leave Act are covered by the paid sick leave provision. Small businesses with fewer than 50 employees may qualify for exemption from the requirement to provide leave due to school closings or child care unavailability if the leave requirements would jeopardize the viability of the business as a going concern. Eligible Employees:All employees of covered employers are eligible for two weeks of paid sick time for specified reasons related to COVID-19. Employees employed for at least 30 days are eligible for up to an additional 10 weeks of paid family leave to care for a child under certain circumstances related to COVID-19. [2] Notice:Where leave is foreseeable, an employee should provide notice of leave to the employer as is practicable.After the first workday of paid sick time, an employer may require employees to follow reasonable notice procedures in order to continue receiving paid sick time. ► Qualifying Reasons for Leave Under the FFCRA, an employee qualifies for paid sick time if the employee is unable to work(or unable to telework)due to a need for leave because the employee: 1. is subject to a Federal, State, or local quarantine or isolation order related to COVID-19; 2. has been advised by a health care provider to self-quarantine related to COVID-19; 3. is experiencing COVID-19 symptoms and is seeking a medical diagnosis; 4. is caring for an individual subject to an order described in (1)or self-quarantine as described in (2); 5. is caring for a child whose school or place of care is closed (or child care provider is unavailable)for reasons related to COVID-19; or 6. is experiencing any other substantially-similar condition specified by the Secretary of Health and Human Services, in consultation with the Secretaries of Labor and Treasury. Under the FFCRA, an employee qualifies for expanded family leave if the employee is caring for a child whose school or place of care is closed (or child care provider is unavailable)for reasons related to COVID-19. [1]Certain provisions may not apply to certain employers with fewer than 50 employees.See Department FFCRA regulations(expected April 2020). [2]Under the Act,special rules apply for Health Care Providers and Emergency Responders. Page 71 of 88 UNITED STATES DEPARTMENT OF LABOR I WAGE AND HOUR DIVISION CURRENT AS OF 3/2020 1 ,- DURATION OF LEAVE For reasons(1)-(4) and (6):A full-time employee is eligible for 80 hours of leave, and a part-time employee is eligible for the number of hours of leave that the employee works on average over a two-week period. For reason(5):A full-time employee is eligible for up to 12 weeks of leave(two weeks of paid sick leave followed by up to 10 weeks of paid expanded family&medical leave)at 40 hours a week, and a part-time employee is eligible for leave for the number of hours that the employee is normally scheduled to work over that period. ,- CALCULATION OF PAY [3] For leave reasons(1), (2), or(3): employees taking leave are entitled to pay at either their regular rate or the applicable minimum wage,whichever is higher, up to$511 per day and $5,110 in the aggregate(over a 2-week period). For leave reasons(4) or(6): employees taking leave are entitled to pay at%their regular rate or%the applicable minimum wage, whichever is higher, up to$200 per day and$2,000 in the aggregate(over a 2-week period). For leave reason (5): employees taking leave are entitled to pay at%their regular rate or%the applicable minimum wage, whichever is higher, up to$200 per day and $12,000 in the aggregate(over a 12-week period). [4] ,- RESOURCES For additional information or to file a complaint: 1-866-487-9243 1 TTY: 1-877-889-5627 dol.aov/aaencies/whd [3]Paid sick time provided under this Act does not carryover from one year to the next.Employees are not entitled to reimbursement for unused leave upon termination, resignation,retirement,or other separation from employment. [4]An employee may elect to substitute any accrued vacation leave,personal leave,or medical or sick leave for the first two weeks of partial paid leave under this section. Page 72 of 88 UNITED STATES DEPARTMENT OF LABOR I WAGE AND HOUR DIVISION CURRENT AS OF 3/2020 2 I City of Oak Park Heights Employee Request for Public Health Emergency Leave For Employees to Request Public Health Emergency Leave under the Families First Coronavirus Response Act("FFCRA") Effective April 1,2020, despite the city having work available for you,if you are unable to work,or telework because you are caring for your minor child whose school or child care provider is closed or unavailable due to the COVID-19 pandemic,you may be eligible for a partially paid leave of absence through the Public Health Emergency Leave. This expanded Family Medical Leave is scheduled to expire on December 31, 2020 under the FFCRA. If eligible,you may take up to 12 weeks of leave for this reason (providing you have not already exhausted the "traditional"FMLA you may entitled to throughout the 12-month period). Pursuant to federal law, the first two weeks of leave are unpaid,but you may use your accrued vacation/PTO balances, accrued comp. time, or Emergency Paid Sick Leave (should you be eligible)during those initial two weeks. To be eligible for this expanded FMLA leave,you must: • have worked for the city for at least 30 days (i.e., for an eligible employee requesting leave on April 1,the employee would have to be on the city's payroll as of March 2,2020); • be unable to work or telework because you are caring for your minor child since your child's school or daycare closed or your childcare is unavailable due to COVID-19; and • there is no other suitable person available to care for your child/children during the period of leave. Employee Name: I certify I am unable to work or telework at this time due to the need to care for my minor child/children who do not have school or child care due to the COVID-19 pandemic. This situation makes me: Completely unable to work my normal schedule. Dates of leave requested: From (date): to (date): Able to work only a portion of my normal schedule. (Please describe the hours you are able to work on a separate piece of paper and attach. This will be reviewed with your supervisor and a response provided as to whether the City can reasonably accommodate the requested schedule.) Child/Children I must care for: Page 73 of 88 Child's Name: Age: Relationship to Employee: Name and City of School or Child Care Center/Provider the child is enrolled at: .................................................................................. Child's Name: Age: Relationship to Employee: Name and City of School or Child Care Center/Provider the child is enrolled at: .................................................................................. Child's Name: Age: Relationship to Employee: Name and City of School or Child Care Center/Provider the child is enrolled at: ........................0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000 Please Note: With the care of a child older than 14 during daylight hours,you must include a statement that special circumstances exist requiring the employee to provide care. • I certify that the above information is true and accurate to the best of my knowledge. • I understand pursuant to federal regulations,payments made to employees taking paid leave pursuant to the FFCRA are not subject to the employer portion of the OASDI tax imposed by Section 3111(a)of the IRS Code,which is also known as the social security tax. • I further certify that no other suitable person is available to care for the child(ren)during this period of time. For my first two weeks of up to 12 weeks of Public Health Emergency Leave, I elect the following: D Unpaid leave for two weeks D Accrued leave through the city for two weeks(paid at my regular rate of pay) (vacation, comp time or PTO) D Providing I am eligible,two weeks of Emergency Paid Sick Leave, subject to approval of my completed request form,paid at 2/3 of my regular rate of pay D I wish to use my accrued city leave balances to supplement any of the payments made to me at the 2/3 pay rate, so I may receive my typical paycheck. Employee Signature Date PLEASE SUBMIT THIS FROM TO YOUR DEPARTMENT HEAD Page 74 of 88 NOTICE TO EMPLOYEES: • Employees qualifying for expanded FMLA leave due to school or child-care closures will be paid for two-thirds of their normal wage for the work hours missed,up to a maximum of$200/day. • The maximum hours available for regular part-time employees will be determined by normally scheduled hours. For example, a part-time employee who is scheduled to work 25 hours per week would be eligible for two-thirds of their normal wage for those hours,up to the maximum of$200/day. • The maximum hours available for limited part-time,temp and seasonal employees will be determined by calculating the average hours worked over the last six months to calculate the average daily hours. • Prior to being eligible for this paid time-off benefit, employees must first take two weeks of time off to care for their child/children whose school or child care is closed due to the COVID-19 pandemic. This initial two weeks of time off shall be unpaid,in some cases paid through Emergency Paid Sick Leave, or paid through the use of some other form of employer provided accrued leave. • The use of FMLA leave for this purpose counts towards an employee's total FMLA leave eligibility of 12 weeks per 12-month period. Page 75 of 88 City of Oak Park Heights Request for Emergency Paid Sick Leave Effective April 1,2020, despite the City having work available for you,if you are unable to work, or telework because of the COVID-19 pandemic,you may be eligible for paid sick leave under new federal legislation. Paid sick leave under the Emergency Paid Sick Leave Act is in addition to other leave provided under Federal, State,or local law; an applicable collective bargaining agreement; or the city's accrued leave benefits. This Emergency Paid Sick Leave benefit is scheduled to expire on December 31, 2020 under the FFCRA and is not eligible for pay out at termination of employment. You will be paid as noted below. Full-time employees may take up to 80 hours of paid emergency sick leave for a qualifying reason. Part-time employees may take the number of hours they typically work in an average two-week period. To request paid emergency sick leave,please complete the information below. Employee Name: Despite the city having available work for me, I certify I am unable to work or telework at this time due the following reason (check one of the applicable boxes): QI am subject to a Federal, State or local quarantine or isolation order related to COVID-19. I am requesting Emergency Paid Sick Leave at my regular rate of pay for two weeks,up to a cap of$51 I/day or$5,110 total over the entire two-week Emergency Paid Sick Leave period for the following dates: From (date): to (date): Name Government Entity that issued the Quarantine or Isolation Order and Order#: 0 I have been advised by a health care provider to self-quarantine due to concerns related to COVID-19. Name of Health Care Provider who advised me to self-quarantine for COVID-19 related reasons: I am requesting Emergency Paid Sick Leave at my regular rate of pay for up to two weeks,up to a cap of$51 I/day or$5,110 total over the entire two-week Emergency Paid Sick Leave period for the following dates: From (date): to (date): Page 76 of 88 0 I am experiencing COVID-19 symptoms and am seeking a medical diagnosis Name of Health Care Provider I am contacting: I am requesting Emergency Paid Sick Leave at my regular rate of pay for up to two weeks, up to a cap of$511/day or$5,110 total over the entire two-week Emergency Paid Sick Leave period for the following dates: From (date): to (date): 0 I am caring for an individual who is subject to a Federal,State or local quarantine or isolation order related to COVID-19; or who has been advised by a health care provider to self-quarantine due to concerns related to COVID-19. Name of Individual: *Relationship to Employee: *Must be an immediate family member,roommate,or a similar person with whom the employee has a relationship that creates an expectation that the employee would care for the person due to the quarantine. Please specify why employee is unable to work because of the reason for leave: I have attached to this form a copy of Governor Walz's Stay at Home Executive Order(or other order)or I have included the Name of Health Care Provider who advised identified individual to self-quarantine for COVID-19 related reasons: I am requesting Emergency Paid Sick Leave at 2/3 my regular rate of pay for up to two weeks,up to a cap of$200/day or$2,000 total over the entire two-week Emergency Paid Sick Leave period for the following dates: From (date): to (date): Q I am caring for my minor child whose school or place of care is closed (or child- care provider is unavailable)to due to COVID-19 related reasons.Per Department of Labor April 1 Guidance, Emergency Paid Sick Leave is only for the period when the employee needs to, and actually is, caring for his or her child. I assert no other suitable person is available to care for the child during the period of this requested leave. From (date): to (date): Name of Child: Age: Relationship to Employee: Name and City of School or Child Care Center/Provider the child is enrolled at: Page 77 of 88 Name of Child: Age: Relationship to Employee: Name and City of School or Child Care Center/Provider the child is enrolled at: Name of Child: Age: Relationship to Employee: Name and City of School or Child Care Center/Provider the child is enrolled at: I am requesting Emergency Paid Sick Leave at 2/3 my regular rate of pay for up to two weeks, up to a cap of$200/day or$2,000 total over the entire two-week Emergency Paid Sick Leave period for the following dates: From (date): to (date): 0 I am experiencing a substantially similar condition,as specified by the U.S. Department of Health and Human Services. I am requesting Emergency Paid Sick Leave at 2/3 my regular rate of pay for up to two weeks, up to a cap of$200/day or$2,000 total over the entire two-week Emergency Paid Sick Leave period for the following dates: From (date): to (date): 0 I wish to use my accrued city leave balances to supplement any of the payments made to me at the 2/3 pay rate. • I certify the above information is true and accurate to the best of my knowledge. • I understand pursuant to federal regulations,payments made to employees taking paid leave pursuant to the FFCRA are not subject to the employer portion of the OASDI tax imposed by Section 3111(a)of the IRS Code,which is also known as the social security tax. Employee Signature Date PLEASE SUBMIT THIS FORM TO YOUR DEPARTMENT HEAD Page 78 of 88 Appendix D— Guidance for developing a COVID-19 Preparedness Plan Page 79 of 88 Germs are everywhere! They can get onto hands and items we touch during daily activities and make you sick. Cleaning hands at key times with soap and water or hand sanitizer is one of the most important steps you can take to avoid getting sick and spreading germs to those around you. 9 There are important differences between washing hands with soap and water and cleaning them with hand sanitizer. For example, alcohol-based hand " sanitizers don't kill ALL types of germs, such as a stomach bug called norovirus, some parasites, and Clostridium difficile, which causes severe diarrhea. Hand sanitizers also may not remove harmful chemicals, such as pesticides and heavy metals like lead. Handwashing reduces the amounts of all types of germs, pesticides, and metals on hands. Knowing when to clean your hands and which method to use will give you the best chance of preventing sickness. When should I use? Soap and Water Alcohol-Based Hand Sanitizer Before, during, and after preparing food Before and after visiting a friend or a loved Before eating food one in a hospital or nursing home, unless the person is sick with Clostridium difficile Before and after caring for someone (if so, use soap and water to wash hands). who is sick Before and after treating a cut or wound If soap and water are not available, use an alcohol-based hand sanitizer that contains After using the bathroom, changing at least 60% alcohol, and wash with soap diapers, or cleaning up a child who has used the bathroom and water as soon as you can. After blowing your nose, coughing, Do NOT use hand sanitizer if your hands are visibly or sneezing dirty or greasy: for example, after gardening, After touching an animal, animal food or playing outdoors, or after fishing or camping treats, animal cages, or animal waste (unless a handwashing station is not available). After touching garbage Wash your hands with soap and water instead. If your hands are visibly dirty or Department of Health and Human Services DiseaseCenters for Prevention Page 80 of 88 CS270631 How should I use? Soap and Water Alcohol-Based Hand Sanitizer Wet your hands with clean running water Use an alcohol-based hand sanitizer that (warm or cold) and apply soap. contains at least 60% alcohol. Supervise Lather your hands by rubbing them young children when they use hand sanitizer together with the soap. to prevent swallowing alcohol, especially in schools and childcare facilities. Scrub all surfaces of your hands, including the palms, backs, fingers, between Apply. Put enough product on hands to your fingers, and under your nails. Keep cover all surfaces. scrubbing for 20 seconds. Need a timer? Rub hands together, until hands feel dry. Hum the "Happy Birthday" song twice. This should take around 20 seconds. Rinse your hands under clean, running water. Note: Do not rinse or wipe off the hand Dry your hands using a clean towel or sanitizer before it's dry; it may not work as well against germs. air dry them. —aw JAI +1k For more information, visit the CDC handwashing website, www.cdc.gov/handwashing_ _j Page 81 of 88 Spreadmingis out 0 0 Handwashingis IN '. A'4 1 i � S 1� Handwashing is one of the most important things we can do to avoid getting sick and spreading germs to others. Centers for Disease I+ Control and Prevention Irrri National Center for Emerging www.edc qw/handwashing Page 82 of 88 and Zoonotic Infectious Diseases CS267337-A I:overlO I:ough Stop the spread of germs that can make you and others sick! Cover your mouth and nose with a tissue when you cough or sneeze. �\ Put your used tissue in the 1 waste basket. i 001, P v 140000� . 0 0 Ifyou don't have a tissue, cough or sneeze into your upper sleeve or ° elbow, not your hands. a You may be asked to put on a facemask to protect others. d 1 N 35ERVIc:Ps-f`r9 r Wash hands often with soap and I�/A warm water for 20 seconds. 1(+ If soap and water are not Y available, use an alcohol-based Page 83 of 88 hand rub. V CS208322 THIS PAGE INTENTIONALLY LEFT BLANK Page 84 of 88 Oak Park Heights Request for Council Action Meeting Date: June 23rd, 2020 Agenda Item Title: Consider Appointments to Planning Commission Time Required: 1 minute Agenda Placement: New Business Originating Department/Requestor: Eric Johnson, City Administrator Requester's Signature moi` Action Requested: Discussion/Possible Action Background/Justification (Please indicate any previous action, financial implications including budget information and recommendations). Two Items from the Planning Commission are in need of Council Action: 1. Interviews were held by the Planning Commission at their June I It1 meeting to fill vacancies as Mr. Jim Kremer has served all available terms and Ms.Jennifer Giovinazzo has moved away from the City. At their meeting, it was moved and recommended that the City Council appoint applicant Mr. Blake Van Denburgh for a full three-year term - commencing at the July 2020 meeting to culminate on May 31St 2023.Mr. Van Denburgh's information is enclosed. Note: The Commission did not specifically define a term timeline for Mr. Van Denburgh as this is up to the Council_ The attached listing offers a proposed staggered timeline. 2. Mr. Tim Freeman of 5770 Newgate Ave. N. has completed his first full 3-year term with the Commission is seeking reappointment to the Planning Commission; this could presumably also run through 5/31/23. Summary of Commissioner Terms: Staff would additionally recommend the Timothy Freeman: Competed first full term,Culminated May 31,2020. appointments noted above and with the PROPOSED-Currently completing second full term,,culminating May 311,2023 schedule attached that seeks to stagger Blake Van Denburgh: PROPOSED-Currently completing first full-term culminating May 3111,2023 appointments to better ensure some long- term continuity. Jennifer VanDyke: Currently fulfilling first full term,Culminating May 31,2022. David White: Currently completing first full term,culminating May 31,2021. Page 85 of 88 CONFIbUTAL u CITY OF OAK PARC HEIGHTS PLANNING COMMISSIONER APPLICATION Blake R Van Denburgh 3-26-2020 NAME DATE To provide the City Council with an understanding of you, your background and your interests, pJcase answer the following yuestot7�j. (You may attach art extra sheet if necessary.) 15169 64th ST N Oak Park Heights, MN 55082 ADDRESS PHONE E-MAIL HOW LONG HAVE YOU LIVED IN OAK PARK HEIGHTS? 18 Mcnths OCCUPATION- Regional Account Manager EMPLDYER: Zoetis PHON PRiOR EXPERIENCE ON CITY COMMISSIONS, CITY BOARDS, ETC. Midwest Pauitry Federation, Board of Directo ra 3-2019 to Current National 4-FJ Puultry and Egig. Executive Board Member J3BQ Chair, 11-2004 to Current vViscansin Poultry and Egg, Board Member 3-2017 to Current Promise Commur Ity Healthcare, Board of directors 1-2044 to 1-2007 Page 86 of 88 PLEASE PROVIDE A SUMMARY OF WHA`YOU WOULD LIKE TO BE APPOINTED TO THE OAK PARK HEIGHTS PLANNING COMMISSION. have extensive professional experience with construction and major land development projects. I also have worked with multiple youth organazatians that I feel help me have a goad understand of the community and what the younger generation needs to have availible. I would like to take that experience and exposure I have had and give back to my local community. This is a good oporttlinity to be more involved locally and develop relationships with Cather individuals in the communi IS THERE ANY OTHER INFORMATION YOU WOULD LIKE US TO CONSIDER REGARDING THIS APPOINTMENT? I was barn and raised in Minnescta,completed my education at the U of M, St Baud campas then went to University of Msdision for my specility degree.Transplamed to Iowa for 12 years before returning to Unnesota.Living in!hese other areas and then returning to Minnesota allows me to have a unique perspective on fife and community activities. I am alsa bilingual in Spanish and own a home in rural Mexiou that gives me a different perspe-tive on cLltures. My family is also made up of rnutuple cultures being the oldest Df 10 children whom (are older adopted siblings of different races and culture& Please return to, pate Received: (For office use only) Julie Hultrnan City of Oak Park Heights 14158 Da4c Park Boulevard PO Box 2007 Oak Park Heights, MN 55082 Page 87 of 88 THIS PAGE INTENTIONALLY LEFT BLANK Page 88 of 88