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HomeMy WebLinkAbout2020-10-08 Planning Commission Meeting PacketCITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING AGENDA Thursday, October 8, 2020 6:00 P.M. I. Call to Order II. Approval of Agenda III. Approve September 10, 2020 Planning Commission Meeting Minutes (1) IV. Department / Commission Liaison / Other Reports V. Visitors/Public Comment This is an opportunityfor the public to address the Commission with questions or concerns on or not upon the agenda. Please limit comments to three minutes. VI. Public Hearings VII. New Business A. Planning Commission Applicant Interview(s): Interview Planning Commission Applicant(s). (2) B. Planning Commission Vacancy: Make recommendation for City Council appointment to Planning Commission. VIII. Old Business IX. Informational A. Upcoming Meetings (3) B. Council Representative • Tuesday, October 27, 2020 — Commissioner — White • Tuesday, December 8, 2020 — Commissioner Freeman • Tuesday, January 12, 2021 — Commissioner VanDyke X. Adjourn. &Iauttc i CITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING MINUTES Thursday, September 10, 2020 — Oak Park Heights City Hall I. Call to Order/Pledge of Alle ig ance: Chair Freeman called the meeting to order @ 6:00 p.m. Present: Commissioners Van Denburgh, VanDyke and White; City Administrator Johnson, City Planner Richards, and City Councilmember Liaison Representative Liljegren. II. Approval of Agenda: Commissioner White, seconded by Commissioner VanDyke, moved to approve the Agenda as presented. Carried 4-0. III. Approval of August 13, 2020 Meeting Minutes: Commissioner VanDyke, seconded by Commissioner Van Denburgh, moved to approve the Minutes with typographical corrections. Carried 4-0. IV. Department / Commission Liaison / Other Reports: City Councilmember Representative Liljegren noted that the City Council would be continuing interviews of the Police Chief candidates to fill the position, when Chief of Police DeRosier retires at the year end. V. Visitors / Public Comment: None. VI. Public Hearings: A. Carol Johnson CUP Amendment: Review and consider application from Carol Johnson for a Conditional Use Permit Amendment to July 23, 2019 Conditional Use Permit to allow the newly constructed garage to exceed the height of the principal stricture at 6165 Beach Road N. City Planner Richards reviewed the September 2, 2020 Planning Report and his secondary September 9, 2020 Memorandum with regard to the request, providing an issue analysis and discussing the same. Chair Freeman invited the Applicant to speak. Clyde Saari — 6165 Beach Road introduced himself, discussed their efforts to compliance, noting he supports approval of the request, that he didn't have much to add to what City Planner Richards said and would be happy to address any questions the Commission may have. Planning Commission Minutes September 10, 2020 Page 2 of 3 Chair Freeman opened the public hearing at 6:13 p.m. and invited comment to the public hearing. There being none, Commissioner VanDyke, seconded by Commissioner Van Denburgh, moved to close the public hearing. Carried 4-0. Commission discussion ensued. It was noted that there wasn't much discussion about the roof height during the original CUP request as the applicant had intended to place the roof to the principal structure and it wasn't thought to be an issue at the time. It was clarified that City Ordinance requires an accessory structure to not exceed the height of the principal structure, that such requirement was a condition of the original CUP approval, and that being the garage height exceeds the height of the principal structure, the condition is the issue of the CUP Amendment request. Chair Freeman stated that he visited the site, measured the structure and spoke with the neighbors adjacent to the garage structure, who did indicate that they liked the structure. Freeman noted that the garage is not standard, not what he envisioned with the original CUP approval and sought to understand from the applicant how it got to where it is. Carol Johnson — 6165 Beach Rd. N. responded to questions regarding the design and construction of that garage, noting that it was the intention to have the roof placed to the apartment building. Commission discussion continued as to its construction, its appearance being different from other structures in the neighborhood, status of trees being saved at the site, drainage and other improvements made at the site. Clarification was made that the upper level of the garage is purely for storage. Clyde Saari — 6165 Beach Rd. N. discussed the importance of storage to him and Ms. Johnson, having moved from a very large home to a small space, noting that huge investment was made to obtain storage and that the roof pitch chosen was done so to maximize the use of the storage area. Mr. Saari stated that originally it was thought that the intended roof area for the structure could be used to house air conditioning equipment for the building. Over the course of time, they learned that this was not possible, rendering the space useless to them. He noted some of the difficulties they encountered in attempting to have the roof placed, with costs for the same being in the $100,000 price range and that he also felt having a roof of the same pitch on the apartment would be overwhelming. Chair Freeman again expressed the unusualness of the request and stated that while he felt that the garage looked better that what was there, he felt the height situation could have been prevented, noting that it would look better without the same roof on the apartment building. It was clarified that the original CUP approval conditions remain in place, with only the amendment change and that the storage area of the garage is only for storage and is not considered to be a habitable space. Planning Commission Minutes September 10, 2020 Page 3 of 3 Commissioner Vandyke, seconded by Commissioner White, moved to recommend City Council approval of the request by applicant, Carol Johnson to a Conditional Use Permit to allow an amendment to the Conditional Use Permit approval granted July 23, 2019 to remove Condition 5 as it relates to the height of the principal structure at 6165 Beach Road N. Carried 4-0. VII. New Business: None. VIII. Old Business: None. IX. Informational: Chair Freeman noted the upcoming meeting of A.S. King Advisory Committee would be September 16'x'. City Administrator noted that Tim Freeman, as a resident of Oak Park Heights, was appointed as Chair to the Committee and that Planning Commission representatives to the Committee are Jennifer VanDyke and David White. A. Upcoming Meetings: • Tuesday, August 25, 2020 • Tuesday, September 8, 2020 • Thursday, September 10, 2020 • Tuesday, September 22, 2020 • Thursday, October 8, 2020 • Tuesday, October 13, 2020 • Tuesday, October 27, 2020 City Council City Council Planning Commission City Council Planning Commission City Council City Council B. Council Representative • Tuesday, August 25 — Commissioner VanDyke 6:00 p.m./City Hall 6:00 p.m./City Hall 6:00 p.m./City Hall 6:00 p.m./City Hall 6:00 p.m./City Hall 6:00 p.m./City Hall 6:00 p.m./City Hall • Tuesday, September 22, 2020 —Commissioner Van Denburgh Tuesday, October 27, 2020 — Commissioner — White X. Adiourn: Commissioner VanDyke, seconded by Commissioner Van Denburgh, moved to adjourn at 6:45 p.m. Carried 4-0. Respectfully submitted, Julie Hultman Planning & Code Enforcement Approved by the Planning Commission: T vier Husby NAME I. _ __&. z CITY OF OAK PARK HEIGHTS 14 -Sent -2020 DATE I o provide the City Council with an understanding of you, your background and your interests, please answer the following questions. (You may attach an extra sheet if necessary.) 6,283 Paris Ave N., Stillwater, MN 55032 - ADDRESS 605 - PHONE E-MAIL HOW LONG HAVE YOU LIVED IN OAK PARK HEIGHTS? 15 monrhs OCCUPATION: Project Manager EMPLOYER: .Daktronics, Inc PHONE: (Based in Brookings, SD) PRIOR EXPERIENCE ON CITY COMMISSIONS, CITY BOARDS, ETC, No prior experience on city commissions or boards. My comparable experience comes from participation in multiple governance boards over three years while attending South Dakota State University. These boards provided me the opportunity to Iearn parliamentary procedure. PLEASE PROVIDE A SUMMARY OF WHY YOU WOULD LIKE TO BE APPOINTED TO THE OAK PARK HEIGHTS PLANNING COMMISSION, I have had a desire to be involved in mi—,community since moving back to Minnesota in 2015. but never had an opportunity until recently, since my wife and I are establishing roots in Oak Park heights. I believe this Commission will be an opportunity to serve my neighbors and give back to the city as well. I believe my degree in Construction Management, career in Project Management, understanding building codes, and a background in parliamentary procedure makes me an ideal appointee for this Commission. IS THERE ANY OTHER INFORMATION YOU WOULD LIKE US TO CONSIDER REGARDING THIS APPOINTMENT? I have discussed the Planning Commission position with Blake Van Denburgh which helped provide a detailed background on the Commission itself, as well as the roles & responsibilities of an appointee. My wife and I relocated to Oak Park Heights in June 2019 and look forward to being a part of this community for decades to come Please return to: Date Received: Julie Hultman (For office use only) City of Oak Park Heights 14168 Oak Parte Boulevard PO Box 2007 Oak Park Heights, MN 55082 CITY OF OAK PARK HEIGHTS CITY COUNCIL & COMMISSIONS ecto'c*a r MEETINGS & WORKSESSIONS OCTOBER/NOVEMBER/DECEMBER 2020 Thursday, October 8 6:00 p.m. Planning Commission Meeting (Council Chambers) Tuesday, October 13 6:00 p.m. City Council Meeting (Council Chambers) Monday, October 19 6:00 p.m. Parks and Trails Commission Meeting (VIA ZOOM Videoconference) Wednesday, October 21 4:00 p.m. Allen S. King Plant Advisory Committee Meeting (City Hall) Tuesday, October 27 6:00 p.m. City Council Meeting (Council Chambers) Thursday, November 12 6:00 p.m. Planning Commission Meeting (Council Chambers) Friday, November 13 6:00 p.m. City Council Meeting (Council Chambers) Monday, November 16 6:00 p.m. Parks and Trails Commission Meeting (VIA ZOOM Videoconference) Wednesday, November 18 4:00 p.m. Allen S. King Plant Advisory Committee Meeting (City Hall) Tuesday, December 8 6:00 p.m. City Council Meeting (Council Chambers) Thursday, December 10 6:00 p.m. Planning Commission Meeting (Council Chambers) Wednesday, December 16 4:00 p.m. Allen S. King Plant Advisory Committee Meeting (City Hall) POLICY NOTE: Items in red are expected to be SOCIAL EVENTS in nature and not an official City Council meeting. No official action or discussion may be undertaken by City Council Members who may attend such events. The City is listing such events so as the public is generally aware that there may be occasions when City Council members may desire to attend functions that are purely social -events. CITY OF OAK PARK HEIGHTS CITY COUNCIL & COMMISSIONS MEETINGS & WORKSESSIONS OCTOBER/NOVEMBER/DECEMBER 2020 Monday, December 21 6:00 p.m. Parks and Trails Commission Meeting (VIA ZOOM Videoconference) POLICY NOTE: Items in red are expected to be SOCIAL EVENTS in nature and not an official City Council meeting. No official action or discussion may be undertaken by City Council Members who may attend such events. The City is listing such events so as the public is generally aware that there may be occasions when City Council members may desire to attend functions that are purely social -events.