The URL can be used to link to this page

Home My WebLink AboutLetter of Transmittal a � - - - I „1 II .LJ = ' =1i_ __ If do pamd” Own No b a - 1 I � IIIIYIIIJJdlllll� i '�IVId,iVVl.iihl� _ _ t 3 1 f r ! . I 9 i ' = i 1 1 �.. — — # it mo i l do hoft imM" No - s f _ - ., - Wa mw3ft of VIM _' -. - di so jama Woft UWAW VLft *m **WW tam A" AM - - .I i �u 1 • I I i G V — I I . 111.1I IW4JJIl JII' JI. .II:,.IIJIW,..�.,:CAL'JIIEIIIJI Wd. JiI. IJAt66' b6C1: IIII��.J4111,I�Liy'iII�LIIO,l.l 1, 1 plll:J'...1.'1_I - ' * I�III ^�.11.�.:�1= yIWI.ulllyluI LEI J'..IIIII,II J „�.I J _;-= ,a,- � II 11 City of Oak Park Heights, Minnesota Legal Compliance Audit, Page 2 FINDING: Collateral for investments not approved CONDITION: The City Council or its designee currently does not approve collateral changes. CRITERIA: Minnesota Statute 118.01, Subd® 4 requires that collateral for invest- ments be approved by the governing body of the City or its designee. RECOMMENDATION: We recommend that the City Council designate staff responsible for the investing of City funds and approval of collateral provided by the institution with which investments are made. This designation can be accomplished through a resolution which would officially recognize the designated staff position(s) as having authority to invest monies in qualified investments and to allow that position(s) to approve colla- teral changes. City of Oak Park Heights, Minnesota Legal Compliance Audit, Page 3 FINDING: Lack of Endorsement on Claims CONDITION: The City does not employ a claim system. This is not uncommon for Minnesota cities. There is a statutory requirement which outlines the disbursing process and refers to approvals based on a claim system. The City does have alternate approval mechanisms which provide reaso- nable — surances that authorized amounts are disbursed. The lack of claim procedures as referred to in Minnesota statutes may be considered non- compliance with statutes. CRITERIA: MS 412.271 reads in part as follows: 412.271 DISBURSEMENTS. Subd. 3. Endorsement on claims. The clerk shall endorse on each claim required to be audited by the council the word "disallowed" if such be the fact, or, "allowed in the sum of $ ," if approved in whole or in part, specifying in the latter case the items rejected. Each order shall be so drawn that when signed by the treasurer in an appropriate space, it becomes a check on the city depository. Such order -check may have printed on its reverse side, above the space for endorsement thereof by the payee, the following statement: "The undersigned payee, in endorsing this order - check, declares that the same is received in payment of a just and correct claim against the city of and that no part of such claim has heretofore been paid." When endorsed by the payee named in the order - check, such statement shall operate and shall be deemed sufficient as the required declaration of the claim. Any order presented to the treasurer and not paid for want of funds shall be so marked and paid in the order of its presentation with interest from the date of pre- sentation at the rate of five percent or such lower rate as is fixed by the council prior to its issuance. RECOMMENDATION: Our office has requested clarification of this issue from the Legislative Committee of the Minnesota Government Finance Officers Association. Additionally we have requested clarification from the Office of the State Auditor regarding the applicability of the MS 412.271. Pending the results of these requests we will advise the City of required corrective actions (if any). City of Oak Park Heights, Minnesota Legal Compliance Audit, Page 4 Based on these procedures and except as noted above, we noted no instances of non- compliance with the Regulations for the CITY OF OAK PARK HEIGHTS, MINNESOTA, for the year ended December 31, 1985. This report is intended solely for the use of City of Oak Park Heights and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report, which is a matter of public record. Respectfully submitted, VOTO, REARDON, TAUTGES & CO., LTD. Certified Public Accountants February 15, 1986 \� ■ . ` �� j \� � � \ . � \ � � ' ' ( / � , . � ^ \ ' \ � 2 � \ \ ;. \ a '` \ � / \ \ : � ;� � ' \ � ` \ � \\ :, §�� .. \ � \ � � /;�\ > \ w \ ; ; � . \ \ \� ~_� \ \ \ \�: \ \�� Doi , \� \ . } \ ( � \ \ \ \. \ \ � \: / , \ \� \^ � � \ City of Oak Park Heights, Minnesota Legal Compliance Audit, Page 2 FINDING: Collateral for investments not approved CONDITION: The City Council or its designee currently does not approve collateral changes. CRITERIA: Minnesota Statute 118.01, Subd. 4 requires that collateral for invest- ments be approved by the governing body of the City or its designee. RECOMMENDATION: We recommend that the City Council designate staff responsible for the investing of City funds and approval of collateral provided by the institution with which investments are made. This designation can be accomplished through a resolution which would officially recognize the designated staff position(s) as having authority to invest monies in qualified investments and to allow that position(s) to approve colla- teral changes. City of Oak Park Heights, Minnesota Legal Compliance Audit, Page 3 FINDING: Lack of Endorsement on Claims CONDITION: The City does not employ a claim system. This is not uncommon for Minnesota cities. There is a statutory requirement which outlines the disbursing process and refers to approvals based on a claim system. The City does have alternate approval mechanisms which provide reaso- nable assuranL2s that authorized amounts are disbursed. The lack of claim procedures as referred to in Minnesota statutes may be considered non - compliance with statutes. CRITERIA: MS 412.271 reads in part as follows: 412.271 DISBURSEMENTS. Subd. 3. Endorsement on claims. The clerk shall endorse on each claim required to be audited by the council the word "disallowed" if such be the fact, or, "allowed in the sum of $ ," if approved in whole or in part, specifying in the latter case the items rejected. Each order shall be so drawn that when signed by the treasurer in an appropriate space, it becomes a check on the city depository. Such order -check may have printed on its reverse side, above the space for endorsement thereof by the payee, the following statement: "The undersigned payee, in endorsing this order - check, declares that the same is received in payment of a just and correct claim against the city of ....... and that no part of such claim has heretofore been paid." When endorsed by the payee named in the order - check, such statement shall operate and shall be deemed sufficient as the required declaration of the claim. Any order presented to the treasurer and not paid for want of funds shall be so marked and paid in the order of its presentation with interest from the date of pre- sentation at the rate of five percent or such lower rate as is fixed by the council prior to its issuance. RECOMMENDATION: Our office has requested clarification of this issue from the Legislative Committee of the Minnesota Government Finance Officers Association. Additionally we have requested clarification from the Office of the State Auditor regarding the applicability of the MS 412.271. Pending the results of these requests we will advise the City of required corrective actions (if any). City of Oak Park Heights, Minnesota Legal Compliance Audit, Page 4 Eased on these procedures and except as noted above, we noted no instances of non- compliance with the Regulations for the CITY OF OAK PARK HEIGHTS, MINNESOTA, for the year ended December 31, 1985. This report is intended solely for the use of City of Oak Park Heights and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report, which is a matter of public record. Respectfully submitted, VOTO, REARDON, TAUTGES & CO., LTD. Certified Public Accountants February 15, 1986 IFi 5 4 POIK4 IM6 UM6 - I - -- -- - - - -- — - - s - - '�, n =:_.G6 �� wii•u_ _- -_ _. ., u:!wnilu,uu. w.�u:uus�e rae:uu�ma:uwuuu ...u.. m�.�.�,..,.�_a_�a,....,.,un a,.,x, _.._..�..n,._ ::._:: :: -. - � -�... e.,�e...,,. m.i dYeu ,�_ e: •� i 9 ` > R ! � P A � - d l l M r'�i�4�5.9l��4 , � • f 6 i I d - I] -- - _ - -- - - _ - - — - - - 9 - F "M r e -9 NVOt .. — O WWWOM III Mtw OW MMOAMWAS WX Mdg M WANNOMM wila t -. MOAK" sto*awa 00 so wada"n, 44 an Wu" BM r _ _ a 1 l" � - ' r -- -_. -- _. ,• I 3 — i i ti 4 I I m I I I,� s tl — - uuunuiuu a.. r: n!uei €u:uin!�yse+aaan.n.ua -I, u l u �q - . n. . p- sis:n II uu a - _ , _ I�� -�� .: _ r l � .��_�:_ey�•, i..,:� _ _ - __ - _ _ tl _ _ i`I �hIVIViW�''e�II�d�I 15I�f Pil�II�If6 � -� Y I`R : tl dV�f V.IIi�Vl�Il4 � I ull9 �I I ��IId ��aullVlliolllll � ��LI G� riL Y�J�I;�I � tl 1�i13Bl��l��ll,l i,�ll�� Wlllllli�ll�� lI�IIV!:��dI�Y�VIVIII�li � ' , �1f IW�. I�IVIV�III 'll�'p�l�'��V1�FWiV��Ij City of Oak Park Heights, Minnesota Legal Compliance Audit, Page 2 FINDING: Collateral for investments not approved CONDITION: The City Council or its designee currently does not approve collateral changes. CRITERIA: Minnesota Statute 118.01, Subd. 4 requires that collateral for invest- ments be approved by the governing body of the City or its designee. RECOMMENDATION: We recommend that the City Council designate staff responsible for the investing of City funds and approval of collateral provided by the institution with which investments are made. This designation can be accomplished through a resolution which would officially recognize the designated staff position(s) as having authority to invest monies in qualified investments and to allow that position(s) to approve colla- teral changes. City of Oak Park Heights, Minnesota Legal Compliance Audit, Page 3 FINDING: Lack of Endorsement on Claims CONDITION: The City does not employ a claim system. This is not uncommon for Minnesota cities. There is a statutory requirement which outlines the disbursing process and refers to approvals based on a claim system. The City does have alternate approval mechanisms which provide reaso- nable assurances that authorized amounts are disbursed. The lack of claim procedures as referred to in Minnesota statutes may be considered non - compliance with statutes. CRITERIA: MS 412.271 reads in part as follows: 412.271 DISBURSEMENTS. Subd. 3. Endorsement on claims. The clerk shall endorse on each claim required to be audited by the council the word "disallowed" if such be the fact, or, "allowed in the sum of $ ," if approved in whole or in part, specifying in the latter case the items rejected. Each order shall be so drawn that when signed by the treasurer in an appropriate space, it becomes a check on the city depository. Such order -check may have printed on its reverse side, above the space for endorsement thereof by the payee, the following statement: "The undersigned payee, in endorsing this order - check, declares that the same is received in payment of a just and correct claim against the city of ....... and that no part of such claim has heretofore been paid." When endorsed by the payee named in the order- check, such statement shall operate and shall be deemed sufficient as the required declaration of the claim. Any order presented to the treasurer and not paid for want of funds shall be so marked and paid in the order of its presentation with interest from the date of pre- sentation at the rate of five percent or such lower rate as is fixed by the council prior to its issuance. RECOMMENDATION: Our office has requested clarification of this issue from the Legislative Committee of the Minnesota Government Finance Officers Association. Additionally we have requested clarification from the Office of the State Auditor regarding the applicability of the MS 412.271. Pending the results of these requests we will advise the City of required corrective actions (if any). City of Oak Park Heights, Minnesota Legal Compliance Audit, Page 4 Based on these procedures and except as noted above, we noted no instances of non- compliance with the Regulations for the CITY OF OAK PARK HEIGHTS, MINNESOTA, for the year ended December 31, 1985. This report is intended solely for the use of City of Oak Park Heights and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report, which is a matter of public record. Respectfully submitted, VOTO, REARDON, TAUTGES & CO., LTD. Certified Public Accountants February 15, 1986 Y =_i1 a i rZM_ 3 �• +� — s f j One z ._ . tommol - AA - - - - - -- e 4 44; _ _ ii. Y I' o& i I ! — — — i.ee! esi_ �! im��n! �eYi�: uiu, _�e,�avY_�u3:�ie,x�!�s:�.�..u., :. ai3 - W VOTO, REARDON, TAU]"GES & CO., LTD. ('EkTIFIED PUBI-IC ACCOUN I - AN 15 ........... Birch Lake Professional BLtild 1310 E. I Iwy. 96 o White Bear Lake, MN 55110 Phone 426-3263 it ROBERT J. V010, CPA TIMOTHY E. RUARDON, CPA ROBERT G. TAUIGES, CPA JAMES S. REDPA If I, CPA June 26, 1986 Municipal Reporting Unit Office of the State Auditor 555 Park Street, Suite 400 St. Paul, Minnesota 55103 Enclosed is a copy of the 1985 Legal Compliance Report for the CITY OF OAK PARK HEIGHTS, MINNESOTA. If you have any questions, please call the undersigned. Very truly yours, VOTO, REARDON, TAUTGES & CO., LTD. Robert G. Tautges, CPA RGT/smh enc. CC: Correspondence File Financial Statement File City of Oak Park Heights, Minnesota N T S (A At, U-I'lCAN IM) I I i t j 11: 01' CERTIFIED PUBLIC ACCOUN FAN IS PRIVATE COMPANIES PRACTICE SECTION M, 1,N N FSOTA SOCIETY Or CI R i II ILD I )FILIC ACCOUNTANTS GOVF RNM r N r V I N'A N(__ F 0111(.I K ti A` `()"! ', I i ( '; as Pv 11 N N ESO rA A560CI ATION OF SCJ 1001 131 1Y Nf OFF 1 : A LS