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Home My WebLink About12-21-2020 Parks and Trails Packet CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING AGENDA MONDAY, DECEMBER 21, 2020 AT 6:00 PM This meeting will be conducted by video/telephone conference due to the ongoing COVID-19 health pandemic. The meeting will follow the provisions of Minnesota Statute § 13D.021. If practical, members of the public may be permitted to remotely listen to the meeting as provided in 13D.021, Subd. 3, subject to such person paying for any added cost incurred by the City as a result of the additional connection. Please contact the City at 651-439-4439 or jpinski@cityofoakparkheights.com in advance of December 2I, 2020 if you desire to remotely monitor the meeting so that necessary arrangements can be made. I. Call to Order II. Approval of Agenda III. Approve Parks Commission Minutes—October 19, 2020 (1) IV. Department/Commission Liaison Reports A. Arborist B. Public Works Director C. Other/Commission Liaison Report V. Visitors/Public Comment This is an opportunity for the public to address the Commission with questions or concerns not on the agenda. please limit comments to three minutes. VI. Public Hearing None VIL Old Business A. COVID-19 Warming House Policy (2) VIII. New Business A. Approve Meeting Dates for 2021 (3) B. Fat Tire Event (4) IX. Informational A. Next Meeting: Monday, January 25 at 6:00 p.m. via Zoom B. Upcoming Council Meeting: Tuesday, January 12 at 6:00 p.m. via Zoom X. Adjourn Page 1 of 17 1 CITY OF OAK PARK HEIGHTS PARKS AND TRAILS COMMISSION MEETING MINUTES Monday, October 19,2020 at City Hall Held via Zoom videoconferencing allowed per MN Stat 13D.021 I. Call to Order: Chair Chirhart called the meeting to order. Present: Commissioner Hoeppner, Commissioner Peterson, Commissioner Thoreson, City Administrator Johnson, Public Works Director Kegley, Arborist Danielson, and Commission Liaison Johnson. Absent: Vice Chair Weyer. II. Approval of Agenda No changes made. III. Approve Parks and Trails Commission Minutes—August 17, 2020 No changes made. IV. Department/Commission Liaison Reports: A. Arborist: Arborist Danielson reported that the third and final weed visit for the prairies took place in September, and maintenance for the following year would include a prairie burn in the spring along with three weed control visits. She also reported that she was working on the boulevard tree removal list and the trimming list. She said Sentence-to-Serve crews had been: removing some brush at Brekke Park. B. Public Works Director: Public Works Director Kegley reported that Lisa did get the teeter-totter fixed, they mitigated some drainage issues that the bike crew was having at Valley View Park, they installed a snow retention guard on the south side of the roof at Cover Park shelter, and all park shelters have been winterized. C. Other/Commission Liaison Reports: Commission Liaison Johnson reported that the Cover Park garden clean up set for August 22 was a success. She also reported that the Bonding Bill passed which included a project in the City on 60t' Street near Panera. V. Visitor/Public Comment: None VL Public Hearings: None VII. Old Business: None VIII. New Business: A. COVID-19 Warming House Policy: Public Works Director Kegley provided the Parks and Trails Commissioners with a draft policy for opening the warming houses during the pandemic. The Commissioners agreed the warming houses should be open with the policies outlined. They discussed having the policy posted at the warming houses; on the City's website, Facebook page, and NextDoor page; as well as on the Cable Access channel. Commissioner Peterson, seconded by Commissioner Thoreson, to accept the policy. Carried 4-.0 Page 2 of 17 Parks Commission Minutes October 19, 2020 Page 2 of 2 IX. Informational: A. Next Meeting: Monday, November 16, 2020 at 6:00 p.m. via Zoom B. Upcoming.Council Meeting: Tuesday, October 27, at 6:00 p.m. at City Hall X. Adjourn: The meeting was adjourned. Respectfully submitted, Jennifer Pinski City Clerk Page 3 of 17 2 City of Oak Park Heights 14168 Oak Park Blvd N.•Oak Park E leiehcs.MN 55082+Phone(651)439-4439•Fax 439-0574 Memorandum To: Eric Johnson,Administrator Cc: Park Commission From: Andrew Kegley, Public Works Director,- Date: 12/16/2020 Re: Warming House Opening As soon as temperatures remain below freezing rink flooding will commence. Recently with COVID infection numbers increasing and the governor implementing a four week dial back on certain activities to slow the spread of COVID-19,there has been some internal discussion whether to open the warming houses for the 2021 rink season. I would appreciate the Park Commissions input on this matter. For now, my plan is to follow the recommendations and the requirements of the Governor's executive orders, but since the most recent order (20-99) as of the date of the memo allows social gatherings at places of public accommodation, the plan is to open the warming houses, following safety recommendations, any future executive orders issued by the MN Governor's office and the warming house policy that you reviewed at the September 2020 meeting. Page 4 of 17 City of Oak Park Heights 14168 Oak Park BlvdN. •Oak Park IM.-his. N N 55082%Phone(65l?4394439•h3x 439-0574 To facilitate some COVID-19 safety protocols,the following policies are in effect for the City warming houses at Brekke Park and Cover Park until Further notice: 1. There shall be not more than ten (10) individuals occupying the warming house at any given time. (not including one rink attendant) 2. During the hours of warming house operation and when it is apparent to the Rink Attendant (if present) that this occupancy exceeds 10 persons; occupancy by all visitors shall be limited to not a time duration as reasonably necessary to put on skating/outdoor gear and /or to warm -up —but not exceeding 15 minutes. The Rink Attendant shall monitor and establish a reasonable rotation if necessary. 3. All staff and visitors to the park indoor shelters/warming houses must wear a face mask. 4. At all times proper six (6)foot social distancing shall remain in effect for all interior warming house areas including restrooms. 5. No one should enter the warming houses if they are feeling ill. 6. Park Shelters/warming house common areas, high touch areas and restrooms will be cleaned and disinfected during each shift. Trash will be removed on a daily basis. 7. At-risk persons. All persons who are at risk of severe illness from COVID-19, as defined by Executive Order 20-55, are strongly urged to stay at home or in their place of residence and follow the provisions of Executive Order 20-55, https:"/mn.gov/covid]9/ Page 5 of 17 3 CITE' OF OAK PARK HEIGHTS PARKS AND TRAILS COMMISSION 2021 REGULAR MEETING DATES Meetings are held the 3' Monday of each month. January and February meetings have been changed to the week following the regularly scheduled meeting date, due to legal holidays occurring on the regular meeting date. Meeting Date January 25 February 22 March I5 April 19 May 17 June 21 July 19 August 16 September 20 October 1$ November 15 December 20 Page 6 of 17 4 City of Oak Park Heights 14168 Oak Park Blvd. N•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 12/17/20 MEMO TO: Parks and Trails Commission Members FROM: Eric Johnson, City Administrator RE: FAT TIRE EVENT The City has been requested to consider the use of City Trails/MTN Bike Areas for the purposes of a FAT TIRE BIKE RALLY to be held the weekend of Jan 23rd and 24' . Please see the attached communication. They are hoping for approximately 200 participants. This is to be sponsored event—with the promoter being the Greater Stillwater Area Chamber of Commerce and the beneficiary being SASCA. THE CONCEPT IS THAT THIS WOULD BE A SELF-TIMED EVENT WHERE RIDERS WOULD SHOW-UP OVER THE WEEKEND INDIVDUALLY AND RIDE ESTABLISHED LOOPS. IPHONE OR SIMIALR TRACKING WOULD LOG TIMES. WE ARE ADVISED THAT THERE WOULD NOT BE ANY STAGED RACES OR OTHER GATHERINGS. The City does allow grooming of the current MTN Bike trails by SASCA for fat tire bikes and that did commence in 2019/20 season and there were no known issues. Further, considering the individual nature of this event it is exactly not-clear on how sponsor/promoter differs from — simply saying to riders—"...go use the established public trails"; so.... we will have to evaluate that from a perspective of liability and establishing some ground rules or expectations. Considering the timing, the Council did approve this concept with the adoption of a Final Agreement consistent with past practices and with further input from the Park Commission. Frankly,this should be a very minor event but will give the community some further incentives to get outside and visit our area. Page 7 of 17 A 0 Z&t, MEMNEMONN% la 0-10 ■ ■ ■ ■ ONE ■ ■ ■ II �� ■ ■ ■ ■ _ ` ■ o n Ono �p � FAT BIKE RALLY®��Gr IIS.�., � ■� � � ® � k ��:..._.��.�.,��. ,��dhku�i 8arn - 5prn , January 23 & 24 Wintertime in Stillwater "Fat Bike Rally" Fact Sheet (Last Update: 18-Nov-20) • Basic Purpose/Concept: o To encourage tourism year-round in the greater Stillwater Area. o A 10-mile fat bike (mountain bike?) `ride', with only 3 `safe-zone' virtual time trial segments that can be `raced' by those wanting to compete for prize money. (Non racers will be able to by-pass the race segments.) o Created to eventually be an annual event, but with COVID precautions in 2021, including: ■ Online registration ■ Individual rider start, self-distanced ■ No spectators ■ Masked mechanical/logistics assistance at start/finish area • Dates/Time(s): o Sat& Sun, 23-24 January 2021, 8am-Noon (or 8am-5pm?) each day Page 8 of 17 • Beneficiary: • SASCA (Stillwater Area Scholastic Cycling Advocates) https://www.sasca-mn.or-a/. • One of their purposes is to support the Stillwater Area Schools Mountain Bike Team, a St. Croix Valley competitive co-ed riding program for students in 6th-12th grades. • Contacts: • Promoter: Chamber of Commerce - Sara Jaspersen , 651-308-3552m, sara(a)thelumberjackmn.com • Event Day Coordinator: Jenny Wilcox, 651-343-8660m, iennywilcoxa-me.com • Course Logistics: Mike Lyner, 612-360-1533m, mike.lyner amail.com • City of Stillwater: City Council (Ward 4 & Parks & Recreation) - Mike Polehna, 652-490-7659, mpolehna&-ci.stillwater.mn.us • City of Oak Park Heights: ■ Councilmember: [VERIFY with Eric Johnson] ■ City Administrator: Eric Johnson, eajohnsona-cityofoakparkheiahts.com ■ Parks & Recreation: [VERIFY with Eric Johnson] • MNDoT: [VERIFY] ■ [VERIFY with Mike Polehna] • WIDoT: [VERIFY] ■ [VERIFY with Mike Polehna] • SASCA/Stillwater Mountain Bike Team: ■ Calvin Jones: Director, 651-472-7187m, stillwatermtb(a—amail.com ■ Matt Lehmann: Trails, 651-387-8508,trail sasasca-mn.orq • Valley View Park Trail Groomer: ■ Derek Van De Velde, derek.vandeveldea-amail.com Page 2 Page 9 of 17 • Course: • 10-miles long, on both snow-groomed (blacktop and mountain based) bike trails. Starting at the north end of Stillwater's Riverfront/Lowell Park, over the old historic lift bridge on the St Croix Crossings Loop Trail, up to Houlton in Wisconsin, then return via new St Croix Crossing (MN Hwy 36/WI Hwy 64) bridge, Oak Park Heights' Valley View Park, and back to the Loop Trail along the Minnesota side of the St Croix River. Race `segments' proposed up Houlton Hill (where a one-way cycle path exists) and Oak Park Heights' Valley View Park mountain bike trails in Oak Park Heights... both of which should not have pedestrians on them! o Map: Ride with GPS link- https:Hridewithaps.com/routes/34489221 (See separate PDF Map F/le with detailed route, including intersections and points of interest.) ST I L LWAT.E it z 9 �j 3 5 4 7 o Signage: Plastic lawn sign type (similar to politician signs) with arrows directing riders. Set up by end of day Friday 22 January 2021 by volunteers from Stillwater Mountain Bike Team o Start/Finish Banners: Wing-type banners erected for entire weekend. o Timed Segment Start/Finish markers: Flags, cones, etc. o Race Day HQ: (Possibly in the center of`round-about' at north end of Lowell Park by PD Pappy's bar/restaurant.) [VERIFY by Mike Polehna] Includes: ■ Pop-up tent with ride info and mobile phone reception/response ■ Mechanical assistance by Bike Shop sponsor [VERIFY by Jenny] • Liability Insurance: o Provided by the City of STillwater, in conjunction with other Wintertime in Stillwater and Winterfest activities. [VERIFY Mike Polehna] Named Insureds to include: ■ City of Stillwater ■ City of Oak Park Heights ■ Stillwater Chamber of Commerce ■ SASCA ■ Mike Lyner (individual) Page 3 Page 10 of 17 • Emergency Management Plan: • Notify Lakeview Hospital - of event type, location and typical injury types to be expected. • Notify local police - of event (although no police assistance at intersections should eb needed due to all major intersections covered by pedestrian/bike crossing signals. • Provide a mobile phone number- for participants to call in case of non-emergency assistance needed. • Provide roving course marshalls to periodically (hourly?) check out entire course length for signage removal or other mishaps. • Provide simple first aid kit to all rovers. • Publicity: • Discover Stillwater(website): https:Hevents.discoverstillwater.com/categories/winter-events/ • Facebook: • Chamber of Commerce: • Graphics (if necessary): Robbi Strandemo? [VERIFY, Mike] • Sponsors: • First State Bank ($1,000) [for Prizes or Marketing? VERIFY with Sara] • Now Bikes? [VERIFY with Jenny] • Registration: • Pre-Registration Only: Online via ? [VERIFY with Jenny] • Entry Fee: $10 adult, $5 youth • Sway Bag: Electronic to participants with printable coupons and freebies at local businesses with registration. • Prizes: • Competition: ■ Adults (age 18+) - Women 1/2/3, Men 1/2/3 ($100/$75/$50 x 2 = $450) ■ Youth (age 12-17) - Girls 1/2/3, Boys 1/2/3 ($50/$30/$10 x 2 = $180) • Ride: ■ Random drawing ($200) ■ Raffle (cost in addition to registration fee) [VERIFY] Page 4 Page 11 of 17 • Timing: o Strava app (www.strava.com): Enables automatic GPS timing of racers between pre-determined `segment' start and finish locations. Racers would be required to have a $5/mth Strava `subscription' not `free') app membership, which most serious cyclists have, in order to be timed in `Segment Competitions'. (Current non-paying Strava members can get a 60-day trial before having to hand over any cash). Racers would also need to join the event's temporary Strava `Club', to tabulate their times (vs. all possible Strava users covering the same segments on those 2 days). [VERIFY- Mike Lyner to see if any Strava promotion free trial periods exist?] Club Features Free Subscription Activity Recording Ge to strava.comicluba to change your cover or profile photo. Device Support Social Network Route Planning Wintertime Fat Bike Rally 2021 Segment Competition •Stillwater,Minnesota•Public Training Dashboard Proposed Fat Bike Rally'r dc-'23-24 January 2021,but With eurn—lat yr segments for'racers'. HR&Power Analysis Share the Club Advanced Metrics 1 1 0 Goal Setting cvoust Actlmr+ ._ w Krr Pkockess Training Log Compare Efforts Beacon Personal Heatmaps _ n moos OO co-) Partner Perks -A9a F-pion kecom woale rer� Premium Support ■ Timed Segments: • #1 - Houlton Hill • #2 - Valley View Park (North Section) • #3 - Valley View Park (South Section) ■ Club Name: Wintertime Fat Bike Rally 2021 (https://www.strava.com/clubs/783652) Page 5 Page 12 of 17 • Volunteers Needed: • Publicity: ■ Logo/Graphics? ■ Posters? ■ Flyers? • Course Set-Up and Tear Down: Stillwater Mountain Bike Team • Pre-Registration: [VERIFY with Jenny] • Timing: Mike Lyner • Awards: (To be emailed?) [VERIFY with Sara] • Sponsorship: Sara Jaspersen • Trail Grooming: (Snow compaction with snowmobile and pull-behind groomer) ■ St Croix Crossings Loop: Mike Polehna ■ Oak Park Heights (Blacktop Trails): Mike Polehna ■ Valley View Park (Mountain Bike Trails): Derek OTHER • Fat Bike Trail Groomer (possible?) 011 1 A Page 6 Page 13 of 17 Stillwater Fat Bike Rally 2021RIDE WITH GPS A. Houlton Hill (Segment Start) G. Valley View Park (North Section Segment B. Houlton Hill (Segment End) End) C. Tunnel H. Valley View PArk (South Section Segment Start) D. Light controlled crossing I. Valley View Park (South Section Segment E. Light controlled crossing End) F. Valley View Park (North Section Segment) J. Light controlled crossing K. Light controlled crossing L. Restrooms L, ', �' 10.0 miles, + 605/ 605 feet a STILLWAT,ER� 2 +e.S[reel Wes' - i oak ,mc �r. I .o-- oq dr(4v' 1� �''St- , 6J2na Str,et Nw1h rj^f?'.tfSC lit r 2000 ft _ � '7:.'. " apenSi:reeth-0ap aaa 700 baa ele 1 2 3 4 5 6 7 S 9 (feet) distance in miles Page 14 of 17 Stillwater Fat Bike Rally 2021 Num Dist Prev Type Note Next 1. 0.0 0.0 Sharp L 0.2 onto ' Brown's Creek pop State Trail Y 2. 0.2 0.2 ♦ L onto 1.3 Chestn ut Street East r+ - r J i i i i i U% D d 0.2 miles. +1/-0 feet SE Open5treetMap - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Num Dist Prev Type Note Next 3. 1.5 1.3 ♦ L 0.2 4. 1.7 0.2 Slight R 2.4 Houlmn School Circle i N i s i i i { 3 1.5 miles. +0/-0 feet :4 *! openstreetMap Page 15 of 17 Num Dist Prev Type Note Next t 5. 4.1 2.4 ♦ R 0.4 3` Q 6. 4.4 0.4 Slight L 0.1 - I ter'- onto 56th -_ Street I North a. 7. 4.5 0.1 Slight L 2.8 `,8th S'rr.et IN 8. 7.32.8 ti Sharp 0.3 F.,v R onto Oak OAK °nR-< Park HEIGHTS I Heights Trail ; { System - I � Minnesota Correctional ^+ I G Facility =-� I -5gillwafer I I Minnesota orrectional Facility I -Oak `a,t I ark Heights 5.6 miles. +288/-223 feet w 4� OpenstreetF%;,. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Num Dist Prev Type Note Next 9. 7.6 0.3 JR Keep R 0.3 3 'l 7 ro 10. 7.9 0.3 ♦ L onto 0.0 z S. ti Frontag e Road ; eet North:r TrailI 4 11. 7.9 0.0 ♦ R onto 0.3 r I S. _ Frontag =r _ e Road I:I t t:t Trail I - 12. 8.2 0.3 1 Continu 1.8 I e 58th S,rr.ct N(W." OAK PAR I GIEIGHTS I I I Minne Correct I 0.9 miles. +14/-85 feet 4� OpenstreetPMap Page 16 of 17 Num Dist Prev Type Note Next 13. 10.0 1.8 Q End of 0.0 route CP r��E`}4. C'�SEw a x r i i i River MIrkc 1.8 miles. +0/-0 feet : r,.� opei75treetr•,a,� - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Page 17 of 17