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Goal Setting 1-21-21
YEAR ITEM NAME Short Sum Roult from oiaucaaion 2021 Snow Plowing-Winter Parking Lille2ren Prewint«parking�ul�effectrvel nee]e]Idiscuss 2021 Police-Goals Stemming from New Hire DIRg n check inwa,e,ia Steve Haran-folmw-�vrrom sralu sanevana oanversatwn altwt«mm�nay engagemst ass. 2021 Stripping of South Frontage Road Crosswalk MrLombe Nea the cowry foso-ipe rmsswalk-i,st est of Hamar 2021 Consideration of City Adm in/Dept Head Tenure E.Jars« coy Admin/Finance Daect«-rao-emenmlo«tacm X)21 Create Assistant Administrator Position-Effective 1/1/22 EJaas« Dth p ,,b1,Ly BeatmgaA Uyaemmf«mearpossofamanarg o,r�em staff doom bene u resmff wntinuityforme bngAertn_ X)21 Summer Park Programming-Future EJars« Gina Zeuli haslnd.te]-.21 will likely be he mst seasoq discuss mntinw(wn liaplamnenminee]s f«,« eaens«2 2021 Create Summer 20211ntern Position- EJ.— Smffhass«neoancegsmatwowa be lamelydmemdewe tly $1,000 fa 2021. 2021 Planning/Parc Commission Ter— G Jaas« T,e Gaybasicayearuy Hasa sysrtime oma on commiss�on,Dowd tn�s be re,�sedmeaemd eumhed om«imest_. maybe 10 ma.2 The mtersart-at Neal and 58th¢very busy and may be couasing some morons;also,rehicm sucking fran the 2021 Neal Ave.&58th Street Area-Access and Capacity Issues c.Jaas« St«bucksst--Ksdt.N Ave.what oRa dmthe coyn to make imao msm«ce-lain «fommenm m barer iaennfy and men odors mese Isms. 2021 Personnel Committee MrLombe Sane cirvs haveasepamte"pas«nal oxnmatee";doesthe CAY want to mrsidethis p«,sibilay2 RolCors2 2021 Police Mutual Aid(St.Paul) EJMsnm The Uyhavean ssuewtsmndingw MUTUALAID AGREEMENT wa,St.Paul-diswssion of o«mms« smpe2 M1e Iry M1a ea phase 2.1 ASH tree Removal-Develop Nezt Step Plans E.das« vet r�amgoauo�otmAelas re rod yea o remove nes,yaa po 2.1 Accessibilitylssues GJohns« e o a,eo-as��otprvo oeoge ma 2.1 Lobbying-2021 EJaason rn�smspmtei robe a�secssed«1lzsrzl w«ksasion-at pemapsthe—ll—ld akemt—,base Dna eel X)21 Party inthe Park Options-If COVID is still an issue aJaas« nmecaymnmt nomlly,,k 0)21 Garden Area-COVER PARK-East Hill Maintenance/Other Community Garden eJaraon The Ia ars at DOVERPARK sappe«ing tobet—,I--vaemeemmanageand coy Stff ke, Options mono be rsp«sae f«sac,demos:iris«wtm 2.1 Discuss Lobbying and possible ideas MrLombe Dims Lobbying-Nemsandpssmleiass I will pwide a sha uptlate-but Just plmse recall mat mere Iso disagreement between eaypai and OPH 0)21 FIRE DEPT FUNDING-FORMULA possible disagreement E_Jara« m,Ilted-Thlsw,r not be rs—tonight,bw we neeim hevesane mnversat about these Issu es end howwecangath «eoffmrplates 2121 TENNIS AND LONG TERM BIDDING FOR SOLID WASTE&Retic E.Jaas« update Dmnandcosts-ahmmgm-l;F.yond(2022)-Seel--p X)20 Update to City Ordinance Codes Book MrLombele. Last cltdate was reveal rears ago ml>date rames,a«rods,sedate f«law Changs.me last oanaenens�ve Johnson update 810 rears ago OgionsInductee oxnplete ramtlifimtanwChepte b)chepte iefinemea9 zozo Create Weekly Notes Policy on Inclusion of Elected Officials Materials Rwk Discuss mereamstfolnsehdamr,om STATEIFEDERALEmae ,mials-rnesemn be part nand pena� onside NOT ryniryt these In weekly notes X)20 Washington County Historical Society-Contribution EJaas« The caywas askedbyme WGHSaboutammriat.fomeo-Roposei DENTER:afabw-spwas mademme cavaff«t-,,t am « IytAg . �ybe RYDI,h. X)zo Snow Plowng-Future Options Dmg-y RTPaom m emmmoalmnoo treagkveoo nh.- 2.0 M1ogzoo oaul®:op ear Bell Property-Design Options GOUNGIL emnald�smssei the poss�alay of wmml�asmm�va�«acne progeny f«z-a N1efamiN,n Develop ceq M .20 Public Safety Decals-Signage for Docrel Windows MrLombe coy might masaedeveWp of s«neform a aero/message f«Homes mat mn o«vyinf«matwnm POLICEIFlREIEMSIETG zozo EmployeelD Book or Photos for wall? Dmg-y IT.mn me coy coronal and sniff bon«famai«izememseNswan scn omen-poss�ae Prom book«ane ass-R�embe mewau po-loos/ Wah the pending tlemm missioning of the KIN plant,whet beepers to the OH POWER LINES.Shetld the Cay X)20 Ordinance Draft for Areas under Transmission lines Dmgheny mnside an"OVERLAY"z«Ingdistrxt«landuseplanf«meseaieas.Tomlaieasmnbe75ao ,tPCayas whole. zozo Empty Retail/Restaurant Structures Dmg-y Dsmmels and again think about what mleme coy run play fofr rose. X)zo Lookout Trail-NEXT STEPS E.Jaason ,II,h-�molAee meit�teimo�a ra�aermet1rmmw=TTsm-1Ag—me.e e.oee rotsa$111 e Igwi gem m rake 2.0 Washington County-South Frontage Road E.Jaas« - v w>e Irerarertl,Iran txe zozo Norell Ave-South Frontage Road-UPDATE E.Jason Genealmpdate-DFmndiNr,omemte«MNDOTg tTF me,m X)2o COVID-19 Update-Response and Post Incident Review&BUDGET IMPACTS E.Jason Assumingaends..what wentwal,what da na,amaipated affemam-adgas,fmndi�,new mandates2 OTHER IDEAS,GOALS OR CONCEPTS???? What did we ALL accomplish in 2020? 1 of 44 City of Oak Park Heights—2021 Intern Project Ideas Complete the following Projects PROJECT 1 Database of commercial properties Project Scope: The City does have a number of commercial/ multi-tenant buildings that contain some level of vacancy.There are also a number of former fast-food-establishment retail facilities that are vacant and have been vacant for several years.The City would be interested in understanding the general characteristics of the commercial leasing market specific to Oak Park Heights AND to have more detail information from the property owners of the former fast-food sites as to an inability to either sell, repurpose or lease such sites. Deliverables- By August 31st, 2021: • Create a database/table: Identify all multi-tenant commercial sites, their characteristics of such sites: owner, tenants, acreages,tenant space sizes, vacancies, mapping. • Calculate a RETAIL VACANCY PERCENTAGE of the City and compare with surrounding communities. Provide Report... • What is the average lease rate Per Square Foot and typical terms asked in the City and compare with surrounding communities? Provide Report... • Interview ownership and/or site managers for the former-fast food sites and inquire as to their status, reasons for extended vacancy, future plans. Provide Report... PROJECT 2 Analysis of Waste Hauling Contracts Project Scope:The City currently contracts with Tennis Sanitation for its residential municipal waste and recycling collection services.This contract does expire at the end of 2022. As the City considers a rebidding of such services it would be interested in better understanding what similar firms are charging other communities for such services. Further, the City would be interested in what differences in those other contracts and how they have been received in such communities—such as every-week recycling collection. Lastly, the City would be interested in hearing about how the current collection services are received—is it viewed positively, negatively or are there ideas to improve services? Deliverables—By August 31st, 2021 • Research and develop "comparables" of other communities and the firm they use for such services;what are their rates, what services do these include. Provide Report... • Develop, implement and analyze a community survey of how City residents view current garbage collection services. Provide Report... PROJECT 3 Research and Develop Outreach Materials to Encourage Recycling in Apartment Complexes Project Scope: The City currently receives a grant from Washington County to help enhance recycling efforts in the City of Oak Park Heights. As part of the grant, the City develops materials and programs to encourage recycling. Up until now, the programs and materials have specifically targeted residential 2 of 44 single-family households. The City would be interested in ways we can reach out to multi-tenant complexes. Deliverables—By August 31", 2021: • Work with Washington County and the City of Oak Park Heights Building Department to identify landlord contact information for apartment and condo complexes located within the City of Oak Park Heights. • Work with the City Clerk to determine available recycling programs and ways to encourage recycling and implement concepts • Develop outreach materials that can be sent to the landlords informing them of benefits of recycling and the options that may be available to increase recycling. Implement Program, • Provide Project end report to Council by August 31, 2021 3 of 44 z QJ QJ C� C) 0 C) 0 h P s p µ Y I. k MH 2 lio J � r a� - J 4 m � 3 .,. AI Vt ail r1 i•3$ � 7! xg i i a µl y 4 J V �1 Y+ •r.. p,.. il�xY J .j y (D (DCD ID CD 0 CD O TD CD CD 0 e � Q. (7" �CD t 111 5�, :� p C O CD CD 0 �h CDCD CD � n . CD H �! 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'A' 4h ,r = t e uqr, I aE `i k iow m J �r Jul r I d UG p F .1 ZZZ 0 CD O � N (D CD 0 (D CD CP AU�W 4 � P CD ( CDCD CD CD • �, ,� .CD CD CD CD �-6 CD CD C-D p CD CD CD CD CD TCDD CD CD CD P7' p �-+ • CDCD CD CD �• CD CD �+ CD C ° o D CD CD CDCD CD �--� • CD C-D C' � • CD O o CD P 1101 REGULATION OF MOTOR VEHICLES AN ORDINANCE REGULATING THE OPERATION OF MOTOR VEHICLES UPON THE STREETS AND HIGHWAYS OF THE CITY OF OAK PARK HEIGHTS, WASHINGTON COUNTY,MINNESOTA,AND PROVIDING FOR PENALTIES FOR VIOLATION THEREOF. THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS, WASHINGTON COUNTY, MINNESOTA, DOES ORDAIN: 1101.01 Regulation of Operation. Except for Sections 169.02, 169.10, 169.11, and 169.66, Minnesota Statutes 1967, Chapter 169,known as the Highway Traffic Regulation Act as amended by the laws of 1976 is hereby adopted as the Traffic Regulation Ordinance of the City of Oak Park Heights,Washington County,Minnesota. Every provision contained in the said statute is hereby adopted and made a part of this Ordinance by reference as if fully set forth herein. 1101.02 Speed Regulations. No vehicle shall be driven thereon at a speed in excess of thirty (30)miles per hour on any street on which a different speed has not been established by the Commissioner of Highways under Minnesota Statutes, §169.14. On any street where a different speed zone has been so established, and signs have been posted calling attention to such zone,no vehicles shall be driven in the City of Oak Park Heights at a speed greater than that indicated on such signs. 1101.03 Parking Regulations. A. No vehicle shall be parked on any street for the purpose of displaying it for sale. B. There is hereby established a district to be known as the congested district within which the rules set forth in this section shall be in force. The congested district shall be designated by resolution of the City Council from time to time. C. The Chief of Police may establish"No Truck Parking"zones in the congested district and shall mark by appropriate signs any zones so established. Such zones shall be established in the congested district where heavy traffic by commercial vehicles or other traffic congestion makes parking by commercial vehicles a hazard to the safety of vehicles or pedestrians. No person shall park a commercial vehicle of more than one ton capacity 17 of 44 between 8 o'clock a.m. and 6 o'clock p.m. on any week day upon any street in any "No Truck Parking" zone, but parking of such vehicles for a period of not more than thirty(30)minutes shall be permitted in such zone for the purpose of having access to abutting property when such access cannot conveniently be secured from an alley or from a side street where truck parking is not so restricted. D. The Chief of Police may designate certain blocks within the congested district as thirty- (30)minute, one-(1)hour or two- (2)hour limited parking zones and shall mark by appropriate signs any zones so established. Such zones shall be established in the congested district wherever necessary for the convenience of the public or to minimize traffic hazards and to preserve a free flow of traffic. No person shall park any vehicle in any limited parking zone between the hours of 8 o'clock a.m. and 6 o'clock p.m. of any week day for a longer period than is specified on the signs marking such zone. E. The Chief of Police may establish in each block in the congested districts one or more loading zones and shall mark by appropriate signs any zone so established. Such zones shall be located at places most convenient for the use of the public with regard to traffic conditions in the block. No person shall, between the hours of 8 o'clock a.m. and 6 o'clock p.m. of any week day,park any vehicle in any loading zone except for the purpose of receiving or discharging passengers or freight and then only for a period no longer than is necessary for the discharge or receipt of such passengers or freight. F. No person shall turn a vehicle on any street in the congested district so as to reverse its direction. G. The Chief of Police may, whenever necessary to preserve a free flow of traffic or to prevent accidents, designate any intersection within the congested district as one where the turning of vehicles to the left or to the right, or both, is to be restricted and shall mark by appropriate signs any intersection so designated;but no intersection on a trunk highway shall be so designated until the consent of the State Commissioner of Highways to such designation is obtained. No person shall turn a vehicle at any such intersection contrary to the directions on such signs. H. Winter Parking Prohibition. Between the 1 st day of November and the 31 st day of March of the following year, no motor vehicle shall be left standing or parked on the streets of the City of Oak Park Heights during the hours of 1:00 o'clock a.m.and 6:00 a.m. Any vehicle which shall be left parked or standing in violation of the provisions hereof shall be removed without notice to the owner or operator 18 of 44 by the Oak Park Heights Police Dept. Or persons employed by them with said vehicle being stored in any appropriate place. All necessary costs and expenses of towing,removing,and storing of such vehicles shall first be paid by the person claiming the vehicle bet before the release of same. 1101.04 Through Streets. Every driver of a vehicle shall bring his vehicle to a full stop before entering any through street or stop intersection properly designated and posted as such. Through streets and stop intersections shall be designated by resolution of the City Council from time to time. 1101.05 Equipment-Use of. No person shall drive or operate a motor vehicle on any street within the City,unless such motor vehicle is equipped with a muffler in good working order and in constant operation to prevent excessive or unusual noise. It shall be unlawful to use a "muffler cut-out" on any motor vehicle upon any such street. 1101.06 Jumping Rides. No person shall ride in or jump into or upon any vehicle without the consent of the driver;and no person shall,when riding,allow any part of the body to project beyond the limits of any motor vehicle, except when signaling as required by law,nor shall any person board or alight from,nor hang onto any motor vehicle,when such motor vehicle is in motion. This provision shall not apply to any person whose employment makes it necessary to ride in or on a vehicle otherwise than herein provided, when engaged in the necessary duties of such employment. 1101.07 Emergency Vehicles. The speed limitations of this Ordinance shall not apply to vehicles when operated with due regard for safety, under the direction of peace officers in the chase or apprehension of violators of the law or persons charged with or suspected of any such violation, or to fire departments or fire patrol vehicles when traveling in response to a fire alarm, or to public ambulances in emergency use or service. 1101.08 Penally. Any person convicted of violating any of the provisions of this Ordinance shall be guilty of a misdemeanor and shall be punished by a fine not to exceed One Thousand Dollars($1,000.00)or imprisonment not to exceed ninety(90)days or both;but if a minimum fine or imprisonment is prescribed by the State Highway Traffic Act for an offense,such penalty shall apply to a person convicted of the same offense under this Ordinance. 3 19 of 44 Amended: Section 1101.08. Passed and adopted October 23, 2007. 4 20 of 44 DRAFT City of Oak Park Heights Feasibility Report for 58' Street and Memorial Avenue Reconstruction/Rehabilitation Project City of Oak Park Heights, Minnesota November 13, 2018 Project No. 193804357 ® Stantec 21 of 44 n pT00 o M D z M D y D 0 3 2 m m - 3 D � Q r z m m Z O z m m C �qT D V � F 4 qR� m � I z o W � � { 1 W O z 1 V4 ®� gm T a _ - - - - _ - - - _ _ - - _ - �f � � HHEI[ W � M C) - _ m O 0z z O o Im D rn0 Ln p 3 M 30 rn a = 3 z g o rn O N D M O �_, ? _ City of Lake Elmo p o 2 Oak Pdrk H ights O z r U) r °_ c A rpn } Pj pyo r✓r tiFsoq 1 w F Y11 , w �� n TM N ANA, , nyrxx xia ,f w+�+' ro y :Ij 4 I £ U t fu mCD rn CITY OF OAK PARK HEIGHTS - 58TH STREET AND MEMORIAL AVENUE RECONSTRUCTION/REHABILITATION PROJECT Cost Estimates The total cost estimate for work proposed to be completed for this project is $ 1,714,787. Detailed cost estimates have been prepared and can be seen in Appendix A. A summary of the estimated costs is shown below: Project Cost Summary: Urban Rural Reconstruction Reconstruction Mill &Overlay Improvement Type 1 2 3 Total Streets $638,925.00 $432,687.50 $22,200.00 $1,093,812.50 Storm Sewer $141,400.00 $35,000.00 $0.00 $176,400.00 Total Construction Cost $780,325.00 $467,687.50 $22,200.00 $1,270,212.50 Contingencies (10%) $78,032.50 $46,768.75 $2,220.00 $127,021.25 Indirect 25% $195,081.25 $116,921.88 $5,550.00 $317,553.13 Total Project Cost $1,053,438.75 $631,378.13 $29,970.00 $1,714,786.88 (1) 5811 Street N. and Memorial Avenue from 630-feet south of 58th to the north end of Memorial. (2) Memorial Avenue N., southern end. (3) Minnesota Avenue 58th Street and Memorial Avenue ® $tanteC Stantec Project No: 193804357 City of Oak Park Heights Page 14 24 of 44 City of Oak Park Heights - Police Staff Survey - Chief of Police Q1 What qualities and characteristics do you feel are important for the next Chief of Police? (Please respond at each line) 100% 80% 60% 40% 20% ' 1 0% Education Experienc Experienc Able to General Personnel SWAT (formal) e in a e in a work in Administr Managemen Training Similar Larger team ative and t and Sized... Sized... enviro... Budget... Experi... Backgr... M Extremely Important M very Important N Somewhat Important M Not Important At All EXTREMELY VERY SOMEWHAT NOT IMPORTANT TOTAL IMPORTANT IMPORTANT IMPORTANT AT ALL Education (formal) 0.00% 12.50% 75.00% 12.50% 0 1 6 1 8 Experience in a Similar Sized 12.50% 50.00% 37.50% 0.00% Department 1 4 3 0 8 Experience in a Larger Sized 0.00% 37.50% 25.00% 37.50% Department 0 3 2 3 8 Able to work in team environment 100.00% 0.00% 0.00% 0.00% 8 0 0 0 8 General Administrative and 12.50% 25.00% 50.00% 12.50% Budgeting Experience 1 2 4 1 8 Personnel Management Experience 25.00% 50.00% 25.00% 0.00% - Police Field 2 4 2 0 8 SWAT Training and Background 0.00% 12.50% 50.00% 37.50% 0 1 4 3 8 1 / 9 25 of 44 City of Oak Park Heights - Police Staff Survey - Chief of Police Q2 What issues would you suggest the next Police Chief focus on in their first 12-18 months? (please respond at each line) 100% 80% 60% 40% 20% 1 1 0% Reviewing Providing Improving Bettering Update/ Enhancing Securing Shift/ Additiona and Communica Revise the Additiona Schedulin l Enhancing tion and Various Departmen l g... Traini... Techno... Depart... Depart... ts... Equipment M Extremely Important E Very Important 0 Somewhat Important Not Important At All EXTREMELY VERY SOMEWHAT NOT TOTAL WEIGHTED IMPORTANT IMPORTANT IMPORTANT IMPORTANT AVERAGE AT ALL Reviewing Shift/Scheduling 25.00% 37.50% 25.00% 12.50% Policies 2 3 2 1 8 2.25 ..e.....e...e... Providing Additional Training to 12.50% 50.00% 37.50% 0.00% Staff 1 4 3 0 8 2.25 e...e....--------------------------------------------------e...e...e...e...e...e...e...e...e...e...e... Improving and Enhancing 37.50% 37.50% 25.00% 0.00% Technology 3 3 2 0 8 1.88 Bettering Communication and 50.00% 25.00% 25.00% 0.00% Departmental Teamwork 4 2 2 0 8 1.75 Update/Revise Various 0.00% 37.50% 50.00% 12.50% Departmental Policies 0 3 4 1 8 2.75 Enhancing the Departments 12.50% 50.00% 25.00% 12.50% stature in the Community 1 4 2 1 8 2.38 Securing Additional Equipment 50.00% 37.50% 12.50% 0.00% 4 3 1 0 8 1.63 2 / 9 26 of 44 { { { 0 i { { CL£ £ £ £ f £ £ \ ) - } g g } g g } gCL M g g z z z 0 0 / / - £ ( £ ( £ ( � � CL k kCL(\ \ CL E � E � E � E � » \ g ( g ( g ( g ( g ( g ( g ( g ( ! � ƒ i / ; § I o EE g « { 00 .00 00 CL ; » ( / } g g % g % g % / g g % x72 £ £ - CL o ƒ k { E to / E « « « � 0 ( M = m -ISL g f g g g g@ g % g M g = § £ £ £ -n =] » z 0 0 0 0 nz » z « 2 2 2 2 i i ® I q g % g % g % g % / £ K 0 g 0 - k k k C} o - § �a ° � ± J ; CLCL CL C7 0 § M0 - \\ CL /\/ \ I ( k / 5 0- ( � � m m » \\ k - X1/ 2 / � _ ■ } � ' � / 7 a• 3 k � K K N O N N O O 0 M CL N N _ _ _ .•r N �• O - 0 0 O a O n-- x N O O O N N N � O y Q O O O O r2 N N C N N N N N O O O CL C m m m N C_ C O O O O O Cl � � N x 3 3 3 0 3 m m � 0 0 o 0 O o o o O O 3 Q 2. m �+ c m m m C_ 0 0 m D 0 0 0 o C N a o _ O o = ay _ O a 0 m m m 0 mD O N o m 0 M O O o m 5 00 O O O ' "+ O c "• 3 �' o O M O O M O M C_ m m 3 m m '+ O '+l< O ' " '+ '+ O m m m = m so x � � O p D m m rn-a a C m CL O N 0 S N C. 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I2 E 0 ƒ � _ Wƒ ) k § P, (D / g / 0 ( § /ƒ 6 k a } £ § d } a ¢ o } / c - � E � air 0 (D _ J m « } _ E k Oak Park Heights Request for Council Action Meeting Date November 24th, 2020 Time Required: 1 Minute Agenda Item Title: Approve Joint Powers Agreement-Mutual Aid w/St. Paul. Agenda Placement Consent Agenda Originating Department/Requestor: Brian DeRosier, Chief of Police/Eric Johnson, City Administrator Requester's Signature: Action Requested _Discussion, Possible Action Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Please see the attached JOINT POWERS AGREEMENT that outlines parameters where the two entities outline certain capacities and expectation in the event there is a need of Mutual Aid; Staff does recommend approval as it will facilitate future responses that may become immediate or urgent and possibly prior to any formal emergency declaration. This Agreement is permissible under MN STAT. 471.59—Joint Powers Act. Please note that the parties are not unilaterally required to provide responders if it believes it is not in the best interests of the city and/or if such resources are not available or do not hold the necessary training. Further, each party may withdraw from the Agreement with reasonable notice and without material penalty. Staff did seek further guidance from the LMCIT/LMC (Mr. Chris Smith—Risk Management Attorney)which indicated no material issues with the Agreement itself except for matters of how some re-imbursements should be handled. This has been addressed. While this facilitates all responses between OPH PD and St Paul PD, and officers may be requested to provide direct response during an immediate emergency, this agreement is focused at the more likely scenarios of requests for the SWAT or Mobile Field Force "Riot Control Teams". 35 of 44 MUTUAL AID AGREEMENT THIS MUTUAL AID AGREEMENT ("Agreement") is made effective as of December 1, 2020, by and among the City of Saint Paul and the City of Oak Park Heights, political subdivisions of the State of Minnesota,pursuant to the provisions of Minnesota Statutes §471.59, the Joint Powers Act("Agreement"). WHEREAS, The Parties (Saint Paul & Oak Park Heights) desire to be prepared to adequately address fire, flood,natural disaster, civil disturbance, or any other Emergency that may occur within the jurisdictions of the Parties; and WHEREAS, In order to protect the public peace and safety, and to preserve the lives and property of people in each jurisdiction,the Parties(Saint Paul&Oak Park Heights)agree to furnish Assistance to one another in the event of said emergencies. NOW, THEREFORE, The Parties (Saint Paul & Oak Park Heights) hereby agree to furnish Assistance to each other upon the terms and conditions set forth in this Agreement. I. Purpose The general purpose of this Agreement is to enable the Parties (Saint Paul and Oak Park Heights) and their respective law enforcement personnel to come to the aid of each party to this Agreement as permitted in Minnesota Statutes §471.59 and Minnesota Statutes §12.331. This Agreement is limited to the named Parties. II. Definitions The capitalized terms in this Agreement shall have the following meanings: Assistance means the provision of law enforcement personnel, services, equipment, supplies and related resources. Ememency means any disaster including,but not limited to, a multi-alarm fire; casualty involving the damage, collapse or destruction of private or public infrastructure; accident or occurrence involving one or more modes of transportation including, but not limited to air, rail, vehicular or watercraft; civil disorder or disturbance; release of contaminates or pollutants, hazardous substances or hazardous waste that necessitates the evacuation of occupants from structures or some defined geographic area; any quarantine or limitation on the movement of persons due to disease or threat to health and safety of the general population; any threat to national security; "Disaster" and "Emergency" as defined in Minnesota Statutes §12.03; and "Emergency" and "Major disaster" as defined in 44 CFR Sections 206.2(a)(9) and (17). 36 of 44 Incident Commander means the ranking peace officer designated by the Requesting Party to be responsible for overseeing the management of Emergency Responders and for the planning, logistics and finances at the field level during an Emergency. Partv means a governmental unit as defined by Minnesota Statues, §471.59, Subdivision 1. "Parties" shall collectively mean more than one Party. Providing Party means the entity that provides mutual aid Assistance to the Requesting Party. Providing Official means the person designated by the Party who is responsible to determine whether and to what extent that Party should provide assistance to the Requesting Parry. Reguestin-Party means the entity that requests mutual aid Assistance under this Agreement. Self-Deployment means deploying resources without a request for mutual aid Assistance from a Requesting Party. Vate means the State of Minnesota. III. Assistance A participating political subdivision may request Assistance(a"Requesting Party")from the other participating subdivision (a"Providing Parry") to respond to an Emergency or as a participant in drills or exercises authorized under legislation or this Mutual Aid Agreement. A request for Emergency Assistance shall be made by a Requesting Party to a Providing Party by contacting the Providing Official or his/her designee. Requests may either be verbal or in writing. Any verbal requests will be followed by a written request made by the Requesting Parry to the Providing Official or his/her designee as soon as practical or within such period of time as provided by law. Requests and responses to requests under this Agreement are limited to law enforcement personnel assistance services, equipment, supplies, and related resources. In the case of an Emergency for which a Requesting Party will seek reimbursement of costs from the Federal Emergency Management Agency (FEMA) or the State of Minnesota, the Requesting Parry shall make the request for Assistance to each Providing Party and the Incident Commander shall monitor and oversee the documentation of the performance of Emergency work and the documentation of reasonable and reimbursable costs of a Providing Party in accordance with the FEMA Disaster Assistance Policy and will disburse the federal share of funds owed to a Providing Party. 37 of 44 In response to a request for Assistance under this Agreement, a Providing Party may authorize and direct personnel to go to the aid of a Requesting Party. The Providing Party shall provide personnel who possess the required qualifications along with the equipment and supplies of the Providing Party to the Requesting Party at the discretion of the Providing Party within the scope of the aid deemed necessary by the Requesting Parry and the Incident Commander. IV. Limitations A Party's decision to provide Assistance in response to, or recovery from, an Emergency, or in authorized drills or exercise is subject to the following conditions: A.)Parry may withhold resources to the extent necessary to provide reasonable protection and services within its own jurisdiction. B.)Party may recall Assistance at any time in the best interests of that Party. C.) Emergency response personnel of a Providing Party shall follow the policies and procedures of the Providing Party and will be under the Providing Party's command and control but will follow the operational direction of the Incident Commander and be subject to the incident management system of the Requesting Party. D.)Assets and equipment of a Providing Parry shall remain under the control of the Providing Parry but shall be under the operational control of the Incident Commander within the incident management system of the Requesting Party. V. Compensation The Requesting Parry and any Providing Party will each be responsible for its own costs and compensation for any Assistance arising from any Emergency that may occur during the Term of the Agreement. Unless the Emergency is eligible for reimbursement by FEMA, a Providing Party shall be responsible for the costs and compensation of its personnel,equipment and supplies. The Providing Party shall make no demand to the Requesting Party for the reimbursement of the costs or expenses of the Providing Parry for assistance rendered pursuant to the Mutual Aid Agreement. For an Emergency that is eligible for reimbursement of costs by FEMA, the labor force expenses of the Providing Party will be treated as contract labor, with regular time, overtime wages and certain benefits eligible for reimbursement. Notwithstanding the above paragraphs in this Section, a Providing Party may charge a Requesting Parry for Assistance rendered under the terms of this Mutual Aid Agreement by submitting to the Requesting Party an itemized bill for the actual cost of any Assistance provided. The charges for Assistance provided pursuant to this Agreement will be based upon the actual costs incurred by the Providing Party, including salaries or wages, overtime, materials, supplies and other necessary expenses, except that the Parties agree that the Federal Emergency Management Agency equipment rates will be used as the basis for equipment charges whenever possible. 38 of 44 If a local, State, or federal Emergency is declared, and applicable funds become available, a Providing Parry may charge a Requesting Parry for Assistance rendered under the terms of this Agreement. The Providing Parties will submit to the Requesting Party an itemized bill for the actual cost of any Assistance provided as described above. The Requesting Party is responsible to take all steps it deems necessary to seek reimbursement from the United States of America, the State of Minnesota or other sources, to the extent that such reimbursement is available, for expenses it incurs for services provided pursuant to this Agreement. Should funding become available,the Requesting Party may reimburse the Providing Party to the extent possible under the terms of this Agreement. Any claims for reimbursement by the Providing Parry must be made to the Requesting Party within 90 days after the expense is sustained or incurred. No Party will be responsible for the reimbursement of Self-Deployment costs. VL Workers' Compensation Each Party will be responsible for injuries or death of its own personnel. Each Parry will maintain workers' compensation insurance or a program of self-insurance covering its own personnel while they are providing Assistance pursuant to this Agreement. Each Party waives the right to sue any other Party for any workers' compensation benefits paid to its own employee or volunteer or their dependents, even if the injuries were caused wholly or partially by the negligence of any other Parry or its officers, employees, or volunteers. VII. Damage to Equipment Each Parry shall be responsible for damages to or loss of its own equipment used to respond to an Emergency under this Agreement. Each Party waives the right to sue any other Parry for any damages to or loss of its equipment, even if the damages or losses were caused wholly or partially by the negligence of any other Parry or its officers, employees, or volunteers. VIII. Term of Agreement This Agreement shall be in full force and effect from December 1, 2020 through December 31, 2026, subject to Section XVI Withdrawal of Party/Termination of Agreement. IX. Liability and Indemnification For purposes of the Minnesota Municipal Tort Liability Act (Minnesota Statues, §466), the employees and officers of a Providing Parry are deemed to be employees (as defined in Minnesota Statues, §466.01, Subdivision 6) of the Requesting Parry. The Requesting Parry agrees to defend and indemnify the Providing Parry against any claims brought or actions filed against the Providing Party or any officer, employee, or volunteer of the Providing Party for injury to, death of, or damage to the property of any third person or persons, 39 of 44 arising from the performance and provision of Assistance in responding to a request for Assistance by the Requesting Party pursuant to this Agreement. Under no circumstances, however, shall a Party be required to pay on behalf of itself and the other Parry, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one Parry. The limits of liability for one or both of the Parties may not be added together to determine the maximum amount of liability for any Parry. The intent of this subdivision is to impose on each Requesting Party a limited duty to defend and indemnify the Providing Party for claims arising within the Requesting Party's jurisdiction subject to the limits of liability under Minnesota Statutes §466. The purpose of creating this duty to defend and indemnify is to simplify the defense of claims by eliminating conflicts among defendants, and to permit liability claims against multiple defendants from a single occurrence to be defended by a single attorney. Neither Parry to this Agreement or any officer of any Parry shall be liable to the other Party or to any other person for failure of any Party to furnish Assistance to the other Party, or for recalling Assistance, both as described in this Agreement. Nothing in this Agreement is intended to prevent or hinder the pursuit of applicable State or federal benefits to personnel who respond or render Assistance pursuant to an Emergency request and sustain injury or death in the course of, and arising out of, their employment and response or Assistance under this Agreement. Providing Party shall not be responsible for any injuries, damages or losses arising from the acts or omissions of personnel of the Requesting Parry and its officers, employees, agents and assigns. X. General Compliance Both Parties agree to comply with all applicable federal, State and local laws and regulations governing any services provided under this Agreement. XI. Accounting Standards and Retention of Records A.) Accounting — Both Parties agree to maintain the necessary source documentation and enforce sufficient internal controls as dictated by generally accepted accounting practices and as required by FEMA to properly account for expenses incurred under this Agreement. B.) Retention of Records - Both Parties will retain all records pertinent to expenditures incurred under this Agreement as required by the applicable records retention schedule. 40 of 44 XII. Data Practices Both Parties agree to comply with the Minnesota Government Data Practices Act and all other applicable State and federal laws relating to data privacy or confidentiality. Each Parry must immediately report to other Parry any requests from third parties for information relating to activities performed pursuant to this Agreement. Each Party agrees to promptly respond to inquiries from the other Parry concerning data requests. Each Party agrees to hold the other Parry, their officers and employees harmless from any claims resulting from unlawful disclosure or use of data protected under state and federal laws by the disclosing Party. XIII. Applicable Law The laws of the State of Minnesota shall govern all interpretations of this Agreement and any litigation which may arise under this Agreement. XIV. Non-Discrimination All Parties agree to comply with the provisions of all applicable federal and State statutes and regulations pertaining to civil rights and nondiscrimination including, without limitation, Minnesota Statutes §181.59 and §363A. XV. Withdrawal of Party/Termination of Agreement A.) Without Cause - Either Party may withdraw from this Agreement without cause upon thirty (30)days written notice to the designated recipients for the other Party.If withdrawal is without cause, the Parry shall pay the withdrawing Parry all reimbursements and payments to which it is entitled under this Agreement, to the date of withdrawal. Any withdrawing Parry must also pay all obligations owed to any other Party under this Agreement, to the date of withdrawal. B.) For Cause - A Party may terminate this Agreement if another Party fails to perform in accordance with the provisions of this the Agreement in a proper and timely manner, or otherwise violates the terms of this Agreement. The non-defaulting Party shall have the right to terminate this Agreement, if the default has not been cured after ten (10) days written notice has been provided. C.) This Agreement shall terminate upon expiration of the Term or by mutual written agreement of both Parties in the form of a resolution by the Party's governing body. XVI. Severability Should a court of competent jurisdiction rule any portion, section or subsection of this Agreement invalid or nullified, that fact shall not affect or invalidate any other portion, section or subsection; and all remaining portions, sections or subsections shall remain in full force and effect. 41 of 44 FOR THE CITY OF SAINT PAUL Approved Todd Axtell, Chief of Police Approved Melvin Carter, Mayor Approved John McCarthy, Director of Financial Services Approved Judy Hanson, Assistant City Attorney Designee for purposes of receipt of Notice: Title: Deputy Chief of Police, Community Engagement Division Address: 367 Grove Street, Saint Paul Minnesota 55101 FOR THE CITY OF OAK PARK HEIGHTS Approved Chief of Police Approved Mayor Approved City Manager/Director of Finance Approved City Attorney Designee for purposes of receipt of Notice: Title: Chief of Police/Deputy Chief/ etc, Address: 42 of 44 From: Brent Peterson To: Eric Johnson Cc: Jennifer Pinski;Carly Johnson;Chuck Dougherty Subject: Historical Society request Date: Wednesday,February 26,2020 12:09:58 PM Hello Eric: Last August 27th the Washington County Historical Society presented to the Oak Park Heights City Council plans for the Washington County Heritage Center. At the end of our presentation we formally asked the city of Oak Park Heights for financial support for the project. We have not received any official response to that request. Since that time several communities including Scandia, Baytown Township and Stillwater have voted in favor of the project and have backed their support of preservation of history with a financial grant. Please let us know what the city council has decided and if it hasn't decided as of yet please let us know if you need more information from us. Thank you for your consideration, Most sincerely, Brent Peterson Executive Director Washington County Historical Society Brent T. Peterson Executive Director Washington County Historical Society PO Box 167 Stillwater,Minnesota 55082 651-439-5956 www.wchsmn.or� PRESERVING TOMORROW'S HISTORY From: Brent Peterson To: Eric Johnson Cc: Jennifer Pinski Subject: Re: Historical Society request Date: Wednesday,February 26,2020 3:11:00 PM Thank you Eric, The city of Stillwater pledged $10,000 this year--we will be going back annually. city of Scandia did $5,000 this year--will be doing the same. Baytown Township gave $1,000 but has it in their upcoming budget for more in 2020. We have not officially heard back from the county as of yet. If the city council would like us to give them an update on where we are in the capital campaign and with exhibits please let me know. Again thank you for your response to my email. Most sincerely, Brent Peterson WCHS On Wed, Feb 26, 2020 at 3:03 PM Eric Johnson <eajohnson 4city ofoakparkheights.com> wrote: 2/26/20 Hi Brent, To the best of my knowledge the City has not yet taken further action on this matter. I would need to ask them if they would like to consider this further. For the sake of that conversation, what was the amount each of these entities contributed ? Has Washington County made a pledge or commitment? Thank you Eric From: Brent Peterson <brent.peterson&wchsmn.org> Sent: Wednesday, February 26, 2020 12:10 PM To: Eric Johnson <eeajohnson(c4ci ofoakparkheights.com> Cc: Jennifer Pinski <jpin ski(4ci ofoakparkheights.com>; Carly Johnson <cjohnson eci ofoakparkheights.com>; Chuck Dougherty <chuck&waterstreetinn.us> Subject: Historical Society request Hello Eric: Last August 27th the Washington County Historical Society presented to the Oak Park Heights City Council plans for the Washington County Heritage Center. At the end of our presentation we formally asked the city of Oak Park Heights for financial support for the project. We have not received any official response to that request. Since that time several communities including Scandia, Baytown Township and Stillwater have voted in favor of the project and have backed their support of preservation of history with a financial grant. Please let us know what the city council has decided and if it hasn't decided as of yet please let us know if you need more information from us. Thank you for your consideration, Most sincerely, Brent Peterson Executive Director Washington County Historical Society Brent T. Peterson Executive Director Washington County Historical Society PO Box 167 Stillwater,Minnesota 55082 651-439-5956 www.wchsmn.or� PRESERVING TOMORROW'S HISTORY Brent T. Peterson Executive Director Washington County Historical Society PO Box 167 Stillwater,Minnesota 55082 651-439-5956 www.wchsmn.org PRESERVING TOMORROW'S HISTORY From: Brent Peterson To: Eric Johnson;Chuck Dougherty;Carly Johnson; marvmccombe0laol.com; miru nk(d)comcast.net; IiliearensCabcomcast.net Subject: Washington County Heritage Center"brick breaking"Thursday Nov. 19th 1pm Date: Friday,November 13,2020 3:30:53 PM FOR IMMEDIATE RELEASE News Release Washington County Historical Society Brent Peterson Executive Director Brent.netersong Echsmn.or� 651-439-5956 Washington County Historical Society "breaking bricks" for new Center on Thursday November 19th at fpm. The Washington County Historical Society [WCHS] is announcing a brick breaking and kick off for their capital campaign for the Washington County Heritage Center located at 1862 South Greeley Street, Stillwater on Thursday November 19th at fpm. In 2013, the Historical Society purchased the building at 1862 S. Greeley Street and immediately leased the building to the Minnesota Department of Transportation [MnDoT] for use as their headquarters overseeing the construction of the new St. Croix River crossing. After MnDoT left, the Historical Society contracted with architectural firm MSR Design in Minneapolis to design a state of the art museum for Washington County. MSR Design designed the Mill City Museum in Minneapolis for the Minnesota Historical Society. The Fred C. &Katherine B. Andersen Foundation gave a lead grant to the Historical Society for one million dollars for the project. Other foundations followed with generous gifts towards the $5 million dollar goal for the project. "We are fortunate to have such fine stewards of the region in these foundations," said WCHS Executive Director Brent Peterson, "many great projects have been funded that otherwise would not have. We are grateful for their support and the support of others in the preservation of history." David Lindsey, of Cottage Grove and the WCHS Board Chair, says, "This is a needed addition to the Historical Society,we have grown to a point where we will not be able to take anymore donations of artifacts and that would not fulfill our mission to the community at large." The new Heritage Center will include three large exhibition galleries,larger storage area, classroom, research center and retail center. Some of the first exhibits will be on the lumber industry,photographer John Runk and fashions from the 1860s & 1960s. Other spaces will have displays on Native Americans and Black Baseball in Washington County. These exhibit spaces will also be available for traveling exhibits from the Library of Congress, the Smithsonian or other major organizations throughout the country. "What a great advantage this will give Washington County when it comes to its heritage," Peterson said, "all ages will have a chance to view and understand the history of the county like no other time before—especially during the historic time we are living in right now." The "brick breaking" event will include members of the Washington County Historical Society Board of Directors, the Executive Director of the Minnesota Historical Society Kent Whitworth and members of the construction, architectural and exhibit organizations that are working on the project. Masks and social distancing will be necessary! The Washington County Historical Society owns and operates the Warden's House Museum in Stillwater, the Hay Lake School&Johannes Erickson Log House museums in Scandia and does the programing for the Eder School at the Oakdale Nature Center in Oakdale. The Warden's House, Hay Lake School and Erickson Log House are all on the National Register of Historic Places. For more information about the Washington County Historical Society and its programs visit www.wchsmn.org or call 651-439-5956. Founded in 7934, the i�ashington County Historical Society is a donor-supported, nonprofit organization with more than 750 individual,famij, and business members. WICHS is supported by individual gifts. membersh f and earned income, and foundation grants. Brent T. Peterson Executive Director Washington County Historical Society PO Box 167 Stillwater,Minnesota 55082 651-439-5956 www.wchsmn.org PRESERVING TOMORROW'S HISTORY ra U � a w;Y «*� `^af x 'Jai .a"" /"� ,.fya i �` �•.+ 4 d E M ' tae 50 vi 0 -o .x �si" � •' x iair:. ° co Fn cn -41 sd a �J ,+ _ k •. --c `�""��. _ a C1 1 y''yy . ate ,P'}�`z'. 1JL k n o � r Cb City of Oak Park Heights Page I of 14168 Oak Park Blvd. N•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574 1-22-19 City of Oak Park Heights TO: Adam Bell, City Administrator Billings received from Bayport City of Bayport OPH 294 N 3rd Street Year I Billable Budget %Change Billed and Paid °lo Change Bayport, MN 55003 Base year 2015 $ 428,714.00 0.00% $ 224,238.00 0.0045 2016 $ 442,049.00 3.11% $ 230,371.00 2.74% ALSO,VIA EMAIL: abell a().ci.bayport.mn.us 2017 $ 457,243.00 3.44% $ 241,689.00 4.91% 2018 $ 467,200.85 2.184b c 249.795.00 3.3545 RE: Received Invoice—2019-001 From Bayport Invoice 2019-001 2919 '$ 503,302.00 7.73% $ 272,149.00 1 8.95% ,DPH PAYMENT-Per Agreement 2019 $ 481,216.00 3.00% $ 260,206.00 4.17% Dear Adam, The City is in receipt of Bayport's 2019. billing for Fire Services seeing a total of $272,149.00. We would note that the billing appears to be in conflict the Fire Services Agreement as this calculates to a 7.73 % budget increase, (see the unedited data—as supplied by Wanda on 1/22/19—as attached)and which exceeds the agreed upon maximum of 3%annually over the previous year - with a 2015 base year,( See Art 2.2.iii— "The Fire Dept.Budget will not be raised by more than three percent(3%)in any given year during the term of this Agreement.'. In addition, there was not an accompanying communication that explains a legal rationale for such increase—only the invoice was supplied. Due to a lack of a legal justification being provided, I cannot direct such payment as the terms of the current Agreement is limited to 3%.At this time, the City has calculated a 3% increase over 2018 and has supplied that amount herewith (1s'Qtr.) based upon a budget of$481,216.00;which then calculates to a total payment of$260,206 or$65,051 quarterly. See the chart above. We have also previously stated that if the City of Bayport would like to revisit this Agreement that OPH would promptly entertain a proposal or discussion but such proposal must be done in a formalized manner.This was explained in the June 2018 communication - attached again hereto. I believe I have also suggested that if the City of Bayport would like to make a request for any amounts over the 3% that Bayport could absolutely do so, but any such contribution would likely be viewed as a discretionary decision by the City Council.The data received however was not benched in the form of a request. Please recall that Oak Park Heights and its non-Bayport partners have no authority over the budgets,operations nor how resources are allocated, moreover we have no equity ownership in any of the equipment, vehicles or other non-building assets. This arrangement was entirely executed as a Service Agreement(see Art 3.3)and included all elements of such services: "vehicle(s), equipment and personnel"(see Art. 11.2.i) and at a budgetary price-tag that again may not exceed 3% annually. This was done for many reasons—including budgetary predictability. If the City of Bayport cannot continue on the current financial trajectory, I would again offer that the OPH City Council would be willing to listen to proposals but these should be moved forward in 2019 with a defined and affirmed process. Alternatively, if this billing is in error and/or I have missed something please let me know as I would be happy to revisit the matter promptly. Sincerely, Eric Johnson City Administrator Cc: Weekly Notes 44 of 44