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HomeMy WebLinkAboutMinutes CITY OF OAK PARK HEIGHTS TUESDAY, JANUARY 14, 2020 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber called the meeting to order at 6:09 p.m. Present: Counciimembers Johnson, Liljegren and Runk. Staff present: City Administrator Johnson, Police Chief DeRosier, City Clerk Pinski, City Attorney Kevin Sandstrom, City Planner Richards, and City Engineer Mann. Absent: Councilmember Dougherty. Councilmember Johnson, seconded by Councilmember Liljegren, moved to approve the Agenda. Carried 4-0. H. Council/Staff Reports: A. Mavor McComber: She reported she attended a meeting with Representative Christensen and Senator Housley on January 6, the Coalition of Utility Cities meeting on January 8, and the Community Corrections Advisory Committee meeting on January 14. She said there was a Ribbon Cutting at Panera Bread scheduled for January 15, she would be attending the Minnesota Mayors Association meeting and the League of Minnesota Board of Directors meeting on January 16, a conference call with the Center for Energy and Environment on January 17, conference calls for the National League of Cities Transportation Committee, the Minnesota Association of Small Cities board meeting on January 23, and the Advanced Elected Officials Conference on January 24 through 25. She also said the JAZB open house was set for January 23 at 5:30 pm at Oakland Junior High, and she attended the visitations for Carolyn Abrahamson and Dave Magnuson. B. Councilmember Dougherty: Absent.. C. Councilmember Johnson: No report. D. Councilmember Liljegren: He reported the Planning Commission meeting for January was cancelled. E. Councilmember Runk: He reported lie attended the CVB meeting and the Middle St. Croix Watershed District meeting. F. Staff: City Clerk Pinski reported that Lynne McMullen of 15098 64th Street North was chosen as the recycling award winner. III. Visitors/Public Comment: None IV. Consent Agenda: A. Approve Bills & Investments City Council Meeting Minutes January 14, 2020 Page 2 of 4 B. Approve Correction to Cheek Numbers on December 10, 2019 Approval of Bills C. Approve City Council Worksession Notes—December 10, 2019 D. Approve City Council Minutes—December, 2019 E. Approve Resolution Appointing Professional Consultants for 2020 F. Approve Resolution Designating Stillwater Gazette as Official Newspaper for Publications in 2020 G. Approve Resolution Authorizing the St. Paul Pioneer Press as the AIternate Newspaper for Publications in 2020 H. Approve 2020 Tobacco license Renewal for Keep it Growing LLC I. Approve Mr. George Hoeppner to City Parks and Trails Commission J. Approve Purchase of Finance/Laserfiche Server Councilmember Liljegren, seconded by Councilmember Runk, moved to approve the Consent Agenda. Roll call vote taken. Carried 4-0. V. Public Hearinus: None VI. Old Business: A. Appropriation of City Resources for Medical Responses: Councilmember Runk, seconded by Councilmember Liliegren, moved to table to the next meeting. Carried 4-0. VII. New Business: A. Allen S. Kin- Plant Decommissioning and Reuse Advisory and Concept Visioning Committee and Related Actions: Councilmember Runk, seconded by Councilmember Lilicgren, moved to approve a Resolution forming an advisory panel. Roll call vote taken. Carried 4-0. City Administrator Johnson said staff proposed a$100,000 allocation from the 2019 undesignated fund balance to a special account fund for the process. Councilmember Runk, seconded by Councilmember Johnson, moved to establish a fund and transfer the money. Carried 4-0. Councilmember Liljegren, seconded by Councilmember Runk, moved to approve a Resolution supporting a grant application to the Washington County Community Development Agency. Roll call vote taken. Carried 4- 0. B. Approve 2020 Liquor License Renewal for Fiesta Cancun Stillwater and Discuss Compliance Violation: City Clerk Pinski reported that Fiesta Cancun Stillwater submitted their annual renewal paperwork at a date that City Council Meeting Minutes January 14, 2020 Page 3 of 4 was past the deadline. She indicated she notified the applicant in person and in writing that their 2019 license would expire on December 31, 2019, and they would not have a 2020 license until after approval by the City Council at their first meeting in January. City Clerk Pinski recommended approval of the license renewal. She also said that a compliance check was completed by the Oak Park Heights Police Department, and the restaurant was serving alcohol during the lapse in their license which is a violation of the City Ordinance. Elena Alvarez, owner of Fiesta Cancun Stillwater, was present at the meeting and said there was a misunderstanding that resulted in the violation. Councilmember Johnson, seconded by Councilmember Runk, moved to approve the license renewal. Carried 4-0. Councilmember Runk, seconded by Councilmember Johnson, moved to impose a $500 sanction for the violation. Carried 4-0. C. Lookout Trail—Turnback Agreement—MNDOT/OPH: City Administrator Johnson reported an agreement was provided in the City Council packet. He said there were still a few things to check out with stormwater issues and the Middle St. Croix Watershed District. He requested approval of the agreement pending further information. David Beaudet, 6400 Lookout Trail, was present at the meeting and said the following items were not listed in the reconstruction cost estimate: the 87-year-old storm sewer piping under Lookout Trail at 62nd Street; the 60- year-old concrete trench on the west side of Lookout Trail; the 600 feet of 57-year-old 48-inch pipe that was constructed with used pipe on the west side of Lookout Trail; the 100 feet of 60-year-old metal piping to the north of 6400 Lookout Trail in the unrecorded State of Minnesota stormwater utility easement; and the 100 foot 12-inch 60-year-old metal pipe down the hill near 6400 Lookout Trail. He asked if the City was going to the be the responsible party to pay for the cost to replace that infrastructure in the future. He also said with the hill facing north and being a school bus route, the road would be expensive to maintain as it was a nearly half mile road with a 5.3 percent slope. City Engineer Mann said that the nature of the reconstruction cost estimate was preliminary and there were contingencies in there. Councilmember Johnson, seconded by Councilmember Liljegren, moved to table to the next meeting. Carried 4-0. D. Approve Out-of-State Travel —NLC Congressional City Summit: Mayor McComber, seconded by Councilmember Runk, moved to approve City Council Meeting Minutes January 14, 2020 Page 4 of 4 Councilmember Johnson's request to go to Washington, D.C. for the NLC Summit. Carried 4-0. VIII. Other Council Items or Announcements: None IX. Closed Session A. Discussion on land Acquisition for Backage Road Project: Mayor McComber reported that staff had no further information so there was not a need to adjourn to a closed session. Councilmember Liljegren, seconded by Councilmember Johnson, moved to table until the City Administrator had more information. Carried 4-0. X. Ad iourn: Councilmember Runk, seconded by Councilmember Johnson, moved to adjourn at 6:46 p.m. Carried 4-0. Respectfully submitted, Approved as to ontent and Form, Jennifer Pins 1 Mary Comber City Clerk Mayor CITY OF OAK PARI{ REIGI-ITS TUESBA Y, JANUARY 28, 2020 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber called the meeting to order at 6:04 p.rn. Present: Councilmembers Dougherty, Johnson, Liljegren and Runk. Staff present: City Administrator Johnson, Police Chief DeRosier, City Clerk Pinski, City Attorney Kevin Sandstrom, and City Engineer Mann. Absent: City Planner Richards. Mayor McComber added "Approve Mayor to Send Letter to Governor Walz" to Consent Agenda as Item J. Councilmember Dougherty, seconded by Councilmember Liljegren, moved to approve the Agenda. Carried 5-0. II. Council/Staff Deports: A. Mayor McComber: She reported she attended a Ribbon Cutting at Panera Bread on January 15, the Minnesota Mayors Association meeting, the League of Minnesota Cities Board of Directors meeting on January 16, a. conference call for the National League of Cities Transportation Committee, the Minnesota Association of Small Cities board meeting on January 23, the Advanced Elected Officials Training on January 24 and 25, and a meeting with Warden Titus on the correctional facilities strategic plan. She reported the Senate Bonding Tour would be stopping at City Hall on January 29, and she would be participating in a conference call with the Center for Energy and Environment on January 30. B. Councih-neiriber Dougherty: He reported the Cable Commission met on January 27, finalized the 2020 budget, and discussed ways to increase revenues. C. Councilmember Johnson: She reported she attended the Parks and Trails Commission meeting on January 27 and the Experienced Elected Officials Training. She also reported she was a guest on the most recent episode of the League of Minnesota Cities podcast. D. Councilmember Liliegren: No report. E. Councilmember Runk: He reported he also attended the Experienced Elected Officials Training. F. Staff. Jim Kremer, of 5475 Oakgreen Place North, the Joint Airport Zoning Board alternate,reported that he attended the public hearing on January 23 for feedback on the proposed zoning pattern change. He said most of the feedback that was received was from West Lakeland and the -' concerns were with a road change due to expansion which had nothing to City Council Meeting Minutes January 28, 2020 Page 2 of 6 do with the zoning. He said the road change was a decision made at another level. He reported the public comment period was open through February 7, 2020. City Clerk Pinski reported that Vanessa and Terry Sabelko of 5420 Ojibway Avenue North were chosen as the recycling award winners. III. Visitors/Public Comment: None IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Worksession Notes—January 14, 2020 C. Approve City Council Minutes—January 14, 2020 D. Adopt Resolution Approving a Gambling Premises Permit Application made by Ducks Unlimited St. Croix Valley Chapter for Gambling Activity at Heights Hall and Club E. Approve and Appoint Election Judges for 2020 Presidential Nominating Primary F. Approve Designation of the Finance Director as the Business Administrator for Electronic Funds Transfers G. Approve Continuation of Vegetation Management for 2020 with Minnesota Native Landscapes, Inc. for Prairie Restoration Areas H. Approve Resolution Adopting the Leading Together Cities Agenda in Your Community I. Accept Donation to OPH PD Community Outreach Fund J. Approve Mayor to Send a Letter to Governor Walz Councilmember Runk, seconded by Councilmember Dougherty,moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearings: None VI. Old Business: A. Appropriation of City Resources for Medical Responses: Councilmember Runk provided a background on why the proposed policy was drafted. He said the Fire Chief came to the Oak Park Heights City Council in 2018, and at that time they were experiencing burnout. He said that as a postal delivery person to Oak Park Senior Living and Boutwells,he saw many times where it wasn't necessary for the Fire Department to be there for emergency response calls. He reported the Oak Park Heights Police Department's officers were trained first responders and all squad cars were equipped with first aid and emergency equipment such as oxygen and AEDs. He said the City Council requested the Police Department provide information, and they reached out to Lakeview EMS and Washington City Council Meeting Minutes January 28, 2020 Page 3 of 6 County Dispatch, as well as recorded their own data from July through September on emergency response calls. Runk said that the data was shared with the Bayport Fire Department, Lakeview EMS, and Washington County Dispatch. Councilmember Runk, seconded by Councilmember Liljegren, moved to adopt the proposed policy. Susan St. Ores, Mayor of Bayport, reported that the City of Bayport's position was that the proposed changes to the emergency response policy would result in a severe reduction of service to Oak Park Heights residents. She said they had proposed that call responses be modified for specific addresses—senior care facilities--and that was rejected by Oak Park Heights staff. St. Ores proposed the City Council consider a series of meetings starting with the joint worksession scheduled for February 18, then open it to public input. Councilmember Runk responded that the policy would not put the community at risk, and the City had asked for input from Bayport and have not seen anything in writing. He said the process had been going on for almost a year, and the proposed policy was not a sudden decision. He said the process was already being used in the Cities of Hugo and Newport. Runk reported that Lakeview EMS had reviewed the policy and they were comfortable with it. He said meeting with Bayport City Council was not the appropriate method, as the City of Oak Park Heights was a customer of the Bayport Fire Department. Councilmember Dougherty added that the policy was a six-month trial, and he would also ask staff to monitor and work with Bayport staff and other players. He said the City should move forward with it. Joe Buckley, 5860 OIdfield Avenue North, came forward and said that according to records, Oak Park Heights Police Officers were not certified first responders. He also said he felt the process wasn't publicized. Nate Wagner, 14221 55a' Street North, said he felt the City was risking lives because of a delay if the Police Department was called out and they have to then call the Fire Department. He felt the problem. with Ieaving callouts to dispatch was that the dispatcher only had whatever information the caller provided when classifying calls. Jim Kremer, 5475 Oakgreen Place North, said his home backed up to Oakgreen Avenue, so he often saw the Police Department and Lakeview EMS responding to calls, and then the Bayport Fire Department responding a short time later, then soon after the Fire Department vehicle City Council Meeting Minutes January 28, 2020 Page 4 of 6 was leaving the scene. He also said that while out walking by Boutwells, he often saw the Fire Department arrive having sometimes not even gotten out of the vehicle because the Police Department and/or Lakeview had already handled the situation. He also said the information had been public, and he was able to see the statistics and data. He said it made sense to not send people on calls that they were not needed. Mary Buckley, 5860 Oldfield Avenue North, said she had parents at Oak Park Senior Living and was concerned about their safety because their medical response was changing. Police Chief DeRosier reported that there had been considerable disinformation expressed by the public at the meeting. He said the Oak Park Heights Police Officers were certified first responders through Lakeview EMS overseen by the Regions Hospital Director. He said all major medical calls, such as heart attacks, strokes, and car accidents with injuries, were still having all parties dispatched under the new policy. He said the policy was meant to narrow calls to reduce responses for minor medical issues, such as calls for not feeling well. Christian, 5685 Newberry Avenue North, a senior at Stillwater Area High School, said he felt the City Council could have done more to notify the public. Councilmember Runk said the City Council was not trying to endanger the public, that they were trying to do the best they could for the public. He said the City made the decision to have portable defibrillators in the squad cars; Stillwater did not, and he did not believe Bayport does. Councilmember Runk called the question. Council n}ember Johnson said the City Council cared about the residents, and she was thankful that the Police Department were first responders. Councilmember Johnson called the question. Vote taken on Motion. Carried 4-1, McComber opposed. VII. New Business: A. Policies Relating to the Allen S. King Plant Decommissioning and Reuse Advisory Panel—Appointments and Roles: Mayor McComber suggested that the railroad be included in the panel invitation list and that the panel should consist of no more than 24 people. Councilmember Dougherty added that there should be no elected officials on the panel. Councilmember Runk suggested adding the Sierra Club to the panel City Council Meeting Minutes January 28, 2020 Page 5 of 6 invitation list. McComber suggested also the Center for Environmental Advocacy. She said the organizations could appoint an alternate,but the appointee should be able to attend all meetings throughout the entire process. Councilmember Liljegren, seconded by Councilmernber Dougherty, moved to approve the advisory panel appointments and roles with the suggested changes. Can-led 5-0. B. Pollinator Garden Micro-Grant Program: Councilmember Johnson reported that she was approached by a resident about a possible grant program. Mary Turnberg, 5531 Oakgreen Place North, was present at the meeting and said she heard of the State of Minnesota offering grants to establish pollinator gardens. She said she thought it would be good for individual residents to have the opportunity to apply for grants for their yards. Councilmember Johnson, seconded by Councilmember Dougherty, moved to approve a micro-grant program. Carried 5-0. C. Pay Equity Compliance—2020: City Administrator Johnson reported that the City was required to submit a pay equity report every three years. He said the City met all requirements for pay equity. Councilmember Runk, seconded by Councilmember Liljegren, moved to approve the report and submit to the State of Minnesota. Carried 5-0. VIII. Closed Session City Attorney Sandstrom reported that the City Council would go into a closed session on two items: the proposed potential acquisition described as the far end of the parking lot of the retail development containing Kohl's, Michaels, T.J. Maxx, and Pier 1; and for a discussion on labor negotiations. Councilmember Liljegren, seconded by Councilmember Johnson, moved to close the meeting at 7:07 p.m. Mayor McComber reopened the meeting at 7:43 p.m. City Attorney Sandstrom provided the following summary: A. Discussion on Land Acquisition for Backage Road Project (closed pursuant to MN Stat 13d.05. Subd. 3(c)(3)): The City Council reviewed infonnation from City staff. No action was taken. B. Labor Negotiations (closed pursuant to MN Stat 13d.03): The City Council received an update from City Administrator Johnson and provided feedback. No action was taken. City Council Meeting Minutes January 28, 2020 Page 6 of 6 1X. Other Council Items or Announcements: Councilmember Dougherty, seconded by Councilmember Liljegren, moved to cancel the joint worksession set for February IS with the City of Bayport. Carried 5-0. X. Adjourn: Councilmember Liljegren, seconded by Councilmember Johnson, moved to adjourn at 7:44 p.m. Carried 5-0. Respectfully submitted, Approved as to Content and Form, 41 i Jennifer Pinski iMarlyxornber City Clerk Mayor CITY OF OAK PARK HEIGHTS TUESDAY, FEBRUARY 25, 2020 CITY COUNCIL: MEETING MINUTES I. Call to Order/Pledge of Allegiance/Approval of A eg nda: Mayor McComber called the meeting to order at 5:04 p.m. Present: Councilinembers Johnson, Liljegren and Runk. Staff present: City Administrator Johnson, City Clerk Pinski, City Attorney Kevin Sandstrom, City Planner Richards and City Engineer Mann. Absent: Councilmember Dougherty. Mayor McComber added Consent Agenda Item O: "Approve Resolution Granting the Application of MDHA St. Croix Valley Chapter to Conduct a One-Day Raffle at Heights Hall and Club on April 4, 2020" and New Business Item F: "Lookout Trail—Turnback Agreement—MNDOT/OPH" to the agenda. Councilmember Runk, seconded by Councilmember Liljegren, moved to approve the Agenda. Carried 4-0. II. CounciFStaff Reports: A. Mayor McComber: She reported she attended the League of Minnesota Cities advocacy media training; a meeting on Build It Right; a breakfast meeting with City Administrator Johnson and Xcel Energy; a meeting with Representative Lippert the previous week at the state house; the City Administrators, Mayors, and Chamber breakfast meeting that morning; and a meeting with Department of Corrections on their new strategic plan.. She said she would be attending the Minnesota Association of Small Cities Legislative day, a board meeting and a reception; a meeting with Representative Doudt and Representative Gazelka; and a meeting with Governor Walz; and she would be testifying before the Energy Finance Policy Committee on the energy renewable grants. She also said there was a social medial webinar scheduled the following week. B. Councilmember Dougherty: Absent. C. Councilmember Johnson: She reported that the Parks and Trails Commission meeting for February was cancelled. She said she received calls on snowplowing which the City Administrator addressed. D. Councilmember Liljegren: He reported the Planning Commission met on February 13 and the next.Joint Airport Zoning Board meeting was set for March 25 at 3:30 p.m. E. Councilmember Runk: He reported he attended the CVB meeting, and that the February Middle St. Croix Watershed Organization's meeting was cancelled. City Council Meeting Minutes February 25, 2020 Page 2 of 5 F. Staff. City Clerk Pinski reported that Jerid Gardner at 5311 O'Brien Avenue North and Thomas Brechtel of 14075 Upper 54'h Street North were chosen as the recycling award winners in February. III. Visitors/Public Comment: Jim Kremer of 5475 Oakgreen Place North said he was extremely disappointed how the City Council was treated by the Mayor of Bayport at the last City Council meeting. He felt her comments were inappropriate. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Worksession Notes—January 14, 2020 C. Approve City Council Minutes—January 14, 2020 D. Approve Resolution Granting the Application of Stillwater Area Fastpitch Association to Conduct a One-Day Raffle at Stillwater Area High School on May 6, 2020 E. Approve License for Sale/Storage of Fireworks at Menards#3129 F. Approve Model Resolution Supporting Infrastructure Accountability G. Approve the Labor Agreements with Police—LELS, Supervisors- Teamsters and AFSCME H. Approve Salary Adjustment for Exempt Employees I. Approve Code Red Joint Powers Agreement with Washington County Sheriff s Office for 2020—2022 J, Approve Summer Park Programming for 2020—Position and Events K. Approve JPA for Fuel Contract 2020 L. Approve Palmer Station Stormwater Management Declaration & Easement Agreement M. Approve Resolution for Final Funding of the Comprehensive Plan N. Approve Resolution for the 2019 Budget Requiring Fund Balance Allocations O. Approve Resolution.Granting the Application of MDHA St. Croix Valley Chapter to Conduct a One-Day Raffle at Heights Hall and Club on April 4, 2020 Councilmember Johnson, seconded by Councilmember Runk, moved to approve the Consent Agenda. Roll call vote taken. Carried 4-0. V. Public Hearings: None VL Old Business: A. 2020 Street Improvements--Award Bid: City Administrator Johnson reported that the City received bids, and that the funding would be derived from two sources: the Mill and Overlay Fund and the Street _,:r Reconstruction Fund. He said that the City would seek reimbursements City Council Meeting Minutes February 25, 2020 Page 3 of 5 from Baytown Township in the amount of$63,983.58 plus related soft costs. City Engineer Mann reported that the City received eight bids, and the low bid was $866,791.00 made by OMG Midwest, Inc. dba Minnesota Paving and Materials. Councilmember Runk, seconded by Councilmember Liljegren,moved to move forward with the project and award the bid to OMG Midwest, Inc. dba as Minnesota Paving and Materials. Carried 4-0. VII. New Business: A. Fury Jeep—Interim Use Permit Automotive Storage and_Sales_14702 60ffi Street N: City Planner Richards reviewed his planning report. Councilmember Liljegren, seconded by Councilmember Runk, moved to approve the Resolution. Roll call vote taken. Carried 4-0. B. Chief of Police Possible Retirement and Hiring Process: City Administrator Johnson stated that the City should start the process for identifying a replacement for the Chief of Police after his retirement. A timeline was included in the City Council packet, and he proposed a committee of two members of the City Council,the City Administrator, the City Attorney, the City Clerk or other senior staff member, and a possible consultant or fanner Chief from a Minnesota City. Councilmember Liljegren and Mayor McComber said they would like to be a part of the process. Mayor McComber suggested having a worksession to go over the job description before the next City Council meeting and suggested each councilmember provide input on what they were looking for in the next Chief. Councilmember Runk suggested the City seek out a former Chief from a City in Washington County for the committee. McComber suggested having a list of potential Chiefs ready for the worksession. Councilmember Johnson, seconded by Councilmember Liljegren, moved to set a worksession for 5:00 p.m. on March 24, 2020. Carried 4-0. City Administrator Johnson recommended the City Council start a list of 2020 goals for that worksession as well. C. Comprehensive Plan—2018 Update/Adoption: Councilmember Runk seconded by Councilmember Liljegren, moved to approve the Resolution. Roll call vote taken. Carried 4-0. D. Allen S. King PIant Decommissioning and Reuse Advisory Panel: City Administrator Johnson said the invitation for the various agencies identified in the policy was set up to be signed by the Mayor and all Councilmembers. He recommended an edit to the policy to provide joint City Council Meeting Minutes February 25, 2020 Page 4of5 powers associations, such as the watershed, to appoint an elected official if they were unable to send a staff member or other volunteer to be on the panel. Councilmember Liljegren, seconded by Councilmember Johnson,moved to approve the panel participation invitation and policy revision. Carried 4-0. E. Waste Receptacles Curbside After Pickup Day: Mayor McComber suggested sending letters to residents to remind them not to leave waste containers in the street as it impeded snow plows, emergency vehicles, and street sweepers. City Administrator Johnson suggested that sending a letter would be costly. Mayor McComber requested an article be placed in the next City newsletter. F. Lookout Trail —Turnback Agreement—MNDOT,OPH: City Engineer Mann reviewed and addressed the items that were brought up to the City Council by resident David Beaudet at their meeting in January. City Administrator Johnson reported that the Iand swaps had been completed. He said that the stormwater facilities that cross Lookout Trail or are along the West side of Lookout Trial remain the City's facilities to manage and maintain regardless of this project or turnback, but the City would want language in the agreement that would assure the City unambiguous continuation of the facilities and their drainage, and that MNDOT would not be asking the City to divert the water to a different pond. City Administrator Johnson also said there were ponds that were part of the St. Croix River Crossing project that had significant capacity, and the City needed language in the agreement that the City could use the capacity for new or current impervious surfaces. City Engineer Mann said that while Lookout Trail would not drain directly to those ponds, the overall net of the drainage in the area going to the receiving water would be covered. He said the watershed indicated they were willing to agree to the that. Councilmember Runk, seconded by Councilmember Jolnlson, moved to approve the agreement subject to any final language required by City Engineer or the City Attorney. Carried 4-0, VIII. Other Council Items or Announcements: None City Council Meeting Minutes February 25, 2020 Page 5 of 5 IX. Adiourn: Councilmember Liljegren, seconded by Councilmember Johnson, moved to adjourn at 5:38 p.m. Carried 4-0. Respectful bmitted, A ved as to ntent and Form, 4ennifer Pinski Mary McComber City Clerk Mayor CITY OF OAK PARK HEIGHTS TUESDAY, MARCH 24, 2020 CITY COUNCIL MEETING MINUTES HELD TELEPHONICALLY PER MN STAT. 13D.021 I. Call to Order/Approval of Agenda: Mayor McComber called the meeting to order at 6:11 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren and Runk. Staff present: City Administrator Johnson, City Clerk Pinski, City Attorney Kevin Sandstrom, City Planner Richards and City Engineer Mann. Absent: None, Mayor McComber moved Consent Agenda Item M to New Business as Item B, and added New Business Item C: "Consider Resolution Outlining Possible City COVID-19 Responses to Aid Residents and Businesses"to the agenda. Councilmember Liljegren, seconded by Councilmember Johnson, moved to approve the Agenda. Roll call vote taken. Carried 5-0. II. Council/Staff Reports: A. Mayor McComber: She reported she attended an event with Valley Access with representatives from other cities and the Chamber outlining community responses to the pandemic, she testified regarding the energy renewable grant, attended the MN Mayor's Association meeting and the League of Minnesota Board of Directors Meeting via conference call, and participated in a webinar on COVID-19. B. Councilmember Dough : No report. C. Councilmember Johnson: She reported she attended the NLC Conference in Washington, D.C., and the Parks and Trails Commission meeting for March was cancelled. D. Councilmember Liljegren: He reported the Joint Airport Zoning Board meeting in March was cancelled and rescheduled for June 11 from 3:30— 5:00 p.m. at the Baytown Community Center. E. Councilmember Runk: He reported the Middle St. Croix Watershed Organization made an appointment recommendation for the King Plant Advisory Panel at their last meeting. F. Staff: City Clerk Pinski reported that Kristina Gitner of 5335 O'Brien Avenue North was chosen as the recycling award winner. III. Visitors/Public Comment: None City Council Meeting Minutes March 24, 2020 Page 2 of 3 A. Approve Bills & Investments B. Approve City Council Minutes—February 25, 2020 C. Approve Proclamation for April 24, 2020 as Arbor Day and May 2020 as Arbor Month D. Approve Resolution Granting the Application of White Tails Unlimited Metro Area to Conduct a One-Day Raffle at Heights Hall & Club on September 12, 2020 E. Approve Consumption and Display Permit for LRS Enterprises, Inc. dba Sodie's Cigar and Pipe F. Approve Proclamation for May as Pony Pride Month G. Authorize Staff to Enter into Agreement with St. Croix Sweeping for City Sweeping Services through 2020 H. Authorize Staff to Extend Valdes Lawn Care and Snow Removal LLC Contract for Lawn Care Services 1. Approve Beginning Hiring Process for Replacement Officer/Creation of List J. Approve Second Extension to the SRO Service Agreement with the ISD ##834 K. Approve Resolution Outlining Approval with Conditions—Related to Twin Cities Orthopedics—Design Guidelines/Site Plan Review, Conditional Use Permit and Vacation of Easement located at 5715 Memorial Ave L. Approve Resolution Outlining Approval with Conditions---Related to OPC Properties— Sign Replacement at 5991 Norwich Ave M. MOVED TO NEW B USINESS AS ITEM B Councilmember Runk, seconded by Councilmember Dougherty,moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearings: None VI. Old Business: None VII. New Business: A. Reschedule Goal Setting and April 2020 Meetings: Councilmember Liljegren, seconded by Councilmember Johnson,moved to tentatively schedule the City Council goal setting meeting for April 28 at 5:00 p.m. Roll call vote taken. Carried 5-0. Councilmember Liljegren, seconded by Councilmember Dougherty, moved to cancel the first meeting in April. Roll call vote taken. Carried 5- 0. City Council Meeting Minutes March 24, 2020 Page 3 of 3 B. Approve Resolution Continuing Mayoral Declaration of Emergency 20- 03-01 Related to Coronavirus—COVID-19: Councilmember Dougherty, seconded by Councilmember Johnson, moved approve the Resolution extending until such time as the City Council chooses to discontinue. Roll call vote taken. Carried 5-0. C. Consider Resolution Outlining Possible City COVID-19 Responses to Aid City Residents and Businesses: Councilmember Dougherty, seconded by Councilmember Liljegren, moved to adopt the Resolution as revised by staff. Roll call vote taken. Carried 5-0. VIII. Other Council Items or Announcements: The Mayor and Council thanked staff for their hard work during the pandemic. Mayor McComber reminded residents that there were two vacancies on the City's Planning Commission. IX. Adiourn: Councilmember Liljegren, seconded by Councilmember Runk, moved to adjourn at 6:35 p.m. Roll call vote taken. Carried 5-0. Respectfully-submitted, Approved as to ontent and Form, r gMayi �. lG �' Jennifer Pinski mber City Clerk CITY OF OAK PARD HEIGHTS TUESDAY, APRIL 28, 2020 CI'T'Y COUNCIL MEETING MINUTES HELD VIA VIDEO CONFERENCE PER MN STAT. 13D.021 I. Call to Order/Approval of Agenda: Mayor McComber called the meeting to order at 6:02 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren and Runk. Staff present: City Administrator Johnson, City Clerk Pinski, Finance Director Caruso, City Attorney Kevin Sandstrom, City Planner Richards and City Engineer Mann. Absent: None. Councilmember Dougherty, seconded by Councilmember Johnson, moved to approve the Agenda. Roll call vote taken. Carried 5-0. 11. Council/Staff Reports: A. Mayor McComber: She reported she attended multiple meetings through Zoom with the League of Minnesota Cities, the Minnesota Mayor's Association, Washington County, the White House, the Governor's Office, and the National League of Cities. She also reported she had received several calls from residents and businesses over the last few weeks. B. Councilmember Dougierty: He reported he had also received several calls over the last few weeks. C. Councilmember Johnson: She reported she attended the Parks and Trails Commission meeting, and she attended the video conference with Governor Walz through the League of Minnesota Cities. D. Councilmember Liliegren: He reported he attended the Planning Commission meeting. E. Councilmember Runk: He reported he attended the Middle St. Croix Watershed Organization where they accepted the annual report, and that there was no CVB meeting held that month. F. Staff. City Clerk Pinski reported that Joseph Allenspach of 5472 Stagecoach Trail North and Julie McPherson of 14452 570' Street North were chosen as the most recent recycling award winners. Pinski also reported that Spring Clean up had been rescheduled from May 2 to June 27. III. Visitors/Public Comment: None IV. Consent Agenda: City Council Meeting Minutes April 28, 2020 Page 2 of 4 A. Approve Bills & Investments B. Approve City Council Minutes—March 24, 2020 C. Approve Acceptance of the 2019 City Annual Financial Statement and Related Reports D. Designate the Finance Director as the`Business Administrator" for Electronic Fund Transfers E. Approve LMCIT Waiver of Statutory Tort Limits—Liability Coverage F. Approve Renewal of Consumption and Display Permit for St. Croix Yacht Club Councilmember Runk, seconded by Councilmember Liljegren,moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearings: None VI. Old Business: None V11. New Business: A. Menards—Extension Requested Amended Conditional Use Permit—Yard Entrance: Councilmember Dougherty, seconded by Councilmember Johnson, moved to approve the extension as recommended by staff Roll call vote taken. Carried 5-0. B. Zephyr Grout) LLC (Pony Ex rens Car Wash 5970 Neal.Ave Site Guidelines and Site Plan Review: City Planner Richards reviewed his planning report. Councilmember Liljegren, seconded by Councilmember Runk, inoved to approve the Resolution. Roll call vote taken. Carried 5-0. C. Approve Letter of Support for the Center for Energy and Environment (CEE) to Just Transition Fund(JTF): Mayor McComber reported that she received correspondence fi-om Audrey Partridge with the Center for Energy and Environment that there was another grant opportunity for an economic impact study. Councilmember Dougherty, seconded by Councilmember Johnson, moved to approve a letter of support for the grant application. Roll call vote taken. Carried 5-0. D. Manning & STH 36 SOUTH Frontage : Councilmember Runk reported that Washington County established what they called an approved layout for a connection between Manning and Stillwater Boulevard that the City had not been involved in. He said the City did not have a lot of information on the layout. City Council Meeting Minutes April 28, 2020 Page 3 of 4 Councilmember Runk, seconded by Councilmember Liljegren, moved to allow staff to continue to communicate with Washington County on the matter, and that Stantec report back to the City Council any traffic and financial impacts to the City and how it may affect businesses in the City, and send a letter to Washington County that the City had not taken a position and was not taking a position until such time as they received more information and a report back from the professionals. Roll call vote taken. Carried 5-0. E. Consider Resolution Outlining Possible City COVID-19 Responses to Aid: Convention and Visitors' Bureau and Temp. Suspension of Banner Regglations & Actions Related to Liquor Licensing: Councilmember Runk stated that the City received a request from the CVB to delay the submittal of taxes to allow flexibility for hotels and Airbnbs. Mayor McComber suggested businesses be allowed to put up temporary signage letting people know they were open and to prorate the on-sale liquor license fees for license holders for the time they were closed due to the pandemic. Councilmember Johnson, seconded by Councilmember Dougherty, moved to approve the Resolution. Roll call vote taken. Carried 5-0. F. Rate Increase Request - Tennis Sanitation: City Administrator Johnson reported that Terinis Sanitation was seeking a $1.07 per unit per month rate increase for recycling fees. Councilmember Liljegren opposed the increase because they bid a certain amount to get the contract and then continue to ask for increases. Mayor McComber was in favor of the request. Councilmember Dougherty was not in favor for the same reason as Councilmember Liljegren. Councilmember Johnson, seconded by Mayor McComber, moved to approve half of the recycling fee increase request for$0.53 per unit per month. Roll call vote taken. Failed 2-3, opposed by Dougherty, Liljegren, and Runk. G. Consider Appointments to Xcel Energy Advisory Panel: City Administrator Johnson said the City had received several appointments for representatives from the various invited organizations as well as seven citizen applications for the advisory panel. Mayor McComber indicated Shane Zahrt was appointed from the Coalition of Utility Cities with Greg Pruszinske as an alternate. She also said she spoke with Gina Zeuli and Tim Freeman, and they indicated they would be interested in co-chairing the panel. City Council Meeting Minutes April 28, 2020 Page 4 of 4 Councilmember Runk, seconded by Councilmember Dougherty, moved to accept the membership from the invited agencies plus the addition of Shane Zahrt and also the co-chair recommendations. Roll call vote taken. Carried 5-0. Councilmember Liljegren, seconded by Councilmember Runk, moved to table the appointments of citizen representatives until it was conducive to meet with the applicants. Roll call vote taken. Carried 5-0. H. 2020 Party in the Park: City Clerk Pinski reported that Party in the Park was scheduled for June 4 and requested the City Council consider whether they wanted to reschedule or cancel the event due to the pandemic. Mayor McComber suggested many businesses would be reopening after a long closure and may be struggling. Councilmember Runk, seconded by Councilmember Dougherty, moved to cancel the 2020 Party in the Park. Roll call vote taken. Carried 5-0. 1. 2020 Goal Setting: Councilmember Liljegren, seconded by Councilmember Runk, moved to table until the City Council could meet in person. Roll call vote taken. Carried 5-0. VIII. Other Council Items or Announcements: Mayor McComber reminded everyone to follow CDC recommendations and stay safe. IX. Closed Session A. Discussion on Land Acquisition for Backa e Road Prosect closed pursuant to MN Stat. 13D.05 Subd. 3(c)(3)). City Attorney Sandstrom reported that the City Council would go into a closed session to discuss negotiation regarding land acquisition for a road right away in the rear parking lot area of Michaels, Pier 1, TJ Maxx and Kohl's. He reported the meeting would be recorded per statute, and the summary of the meeting would be given at the beginning of the next City Council meeting. Councilmember Liljegren, seconded by Councilmember Johnson, moved to go into closed session at 7:00 p.m. Roll call vote taken. Carried 5-0. X. Adiour_n: Councilmember Runk, seconded by Councilmember Liljegren, moved to adjourn at 7:39 p.m. Roll call vote taken. Carried 5-0. Respectfull bmitted, oved as t ntent d Form, fifer Pins ' mber City Clerk Mayor CITY OF OAK PARK HEIGHTS TUESDAY, MAY 26, 2020 CITY COUNCIL MEETING MINUTES HELD VIA VIDEO CONFERENCE PER MN STAT. 13D.021 1. Call to Order/Approval of Agenda: Mayor McComber called the meeting to order at 6:00 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren and Runk. Staff present: City Administrator Johnson, City Clerk Pinski, City Attorney Kevin Sandstrom, City Engineer Mann, and City Planner Richards. Absent: None. Councilmember Liljegren, seconded by Councilmember Dougherty, moved to approve the Agenda. Roll call vote taken. Carried 5-0. II. Council/Staff Reports: A. Mayor M_cC_omber: She reported she was a panelist in a webinar with the Center for Energy and Environment; she had a webinar with the Public Utilities Commission; several Zoom meetings including one with State Auditor Julie Blaha, one with the Big Four, and one with Congresswoman McCollum; a conference call with the mayors in Washington County; a meeting with the Minnesota Association of Small Cities, and a League of Minnesota Cities Board of Directors meeting. She reported the League Board of Directors virtual Annual Meeting was set for June 25 at 1:00 p.m. B. Councilmember Dougherty: He reported he had been attending Chamber of Commerce meetings via Zoom. C. Councilmember Johnson: She reported she attended the Parks and Trails Commission meeting on May 18. D. Councilmember Lil'e,�gren: He reported he attended the Planning Commission meeting on May 14. E. Councilmember Runk: He reported he attended the CVB on May 13 and they were working on an operation plan. He also reported he attended the MSCWMO meeting on May 14. F. Staff City Clerk Pinski reported that Rickie and Tianna Nelson of 15242 64th Street North were chosen as the most recent recycling award winner. III. Visitors/Public Comment: Nome IV. Consent Agenda: A. Approve Bills & Investments City Council Meeting Minutes May 26, 2020 Page 2 of 4 B. Approve City Council Minutes—May 12, 2020 C. Approve Regular Premium Option for Worker's Comp Insurance 07/07/2020—07/06/2021 D. Approve Resolution—Cities are Essential Campaign Councilmember Runk, seconded by Councilmember Johnson, moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearinp_s: None VI. Old Business: None VII. New Business: A. Conditional Use Permit—Replacement of a Garage at 5714 Penrose Ave. N.: City Planner Richards reported that Lucy and Irwin Turner made an application for replacement of a garage. He said that a CUP was necessary because the square footage of the structure exceeded the allowed size. Richards reported that the Planning Commission recommended approval of the application. Mayor McComber mentioned that it would be difficult to get a certified survey in that area. City Planner Richards said staff could work with the applicant, as he believed the house was set back ten feet from the property line, and the requirement was five feet. The Turners said that the garage was going to be right in line with the house, so just as far from the property line. Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the Conditional Use Permit. Roll call vote taken. Carried 5-0. B. Central Automotive—Timeline Extension to Conditional Use Permit: City Administrator Johnson reported that the applicant had planned for infiltration which they subsequently found out they could not do and needed to come up with a different plan. He said they requested a one-year extension. Councilmember Dougherty, seconded by Councilmember Johnson, moved to approve the extension for one year. Roll call vote taken. Carried 5-0. C. Approve Roadway/Utility/Trailway Easement—5676 Oakgreen Ave. N.: City Administrator Johnson reported that the property owner was amenable to allowing an easement for a trailway and utilities as a donation. He recommended approval. Councilmember Johnson, seconded by Councilmember Liljegren, moved to approve the easement. Roll call vote taken. Carried 5-0. City Council Meeting Minutes May 26, 2020 Page 3 of 4 D. Lookout_Trail—Proposal for Engineering Services: City Engineer Mann reviewed the proposal for engineering services. He said the estimate was $79,600. Councilmember Runk asked when there would be a neighborhood meeting. Mann responded that would take place after some of the design was created. Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the proposal. Roll call vote taken. Carried 5-0. E. Temporary Bus Parking — Stillwater Area High School: City Administrator Johnson reported that the school district was looking for temporary bus parking at the Stillwater Area High School parking lot from May 27, 2020 through July 1, 2020. He reviewed staff recommended conditions for approval. Councilmember Liljegren, seconded by Councilmember Johnson, moved to approve the request with the conditions noted. Roll call vote taken. Carried 5-0. F. Consider Appointments to Xcel Energy Advisory Panel: City Administrator Johnson reported that the City received seven citizen applications for the Xcel Energy Advisory Panel. Mayor McComber noted that an additional appointment form was submitted from the City of Bayport. Councilmember Runk, seconded by Councilmember Dougherty, moved to approve Sara Taylor as the panel member from the City of Bayport. Roll call vote taken. Carried 5-0. Councilmember Johnson, seconded by Councilmember Dougherty, moved to set interviews for June 3 at 5:00 p.m. in a Special City Council meeting via Zoom. Roll call vote taken. Carried 5-0. G. Resolution Relating to Outside Sales of Alcohol —Temporary Sales Areas During COVID-19 Pandemic: City Attorney Sandstrom reported that the draft Resolution should be modified to include both food and liquor sales in an outdoor space and also add that staff had the authority to review and approve requests from businesses. Mayor McComber suggested adding to the Resolution that it was the responsibility of the business owner to comply with the Governor's Orders and ensure that patrons were as well. Councilmember Dougherty suggested an end date of October 31 for the temporary sales areas. City Council Meeting Minutes May 26, 2020 Page 4 of 4 Councilmember Johnson, seconded by Councilmember Dougherty, moved to approve the Resolution with the recommended changes. Roll call vote taken. Carried 5-0. H. Approve Concept for High School Parade Route and Event: Mayor McComber reported that she was contacted by the Superintendent that they wanted to do a parade for the High. School Seniors. She said the students would decorate cars and drive a specified route at 8:34 on May 29. She said that Chief DeRosier reviewed the route. Councilmember Liljegren, seconded by Councilmember Runk, moved to approve the concept and parade route. Roll call vote taken. Carried 5-0. VIII. Other Council Items or Announcements: The City Council requested staff make modifications to the City Council Chambers to allow for in-person social distance compliant meetings. IX. Adjourn: Councilmember Johnson, seconded by Councilmember Liljegren, moved to adjourn at 6:49 p.m. Roll call vote taken. Carried 5-0. Respectfull ubmitted, /� Ap roved2ry Content and Form, fifer Pinski Mrycer City Clerk Mayor CITY OF OAK PARR HEIGHTS WEDNESDAY, JUNE 3, 2020 SPECIAL CITY COUNCIL MEETING MINUTES HELD VIA VIDEO CONFERENCE PER MN STAT. 13D.021 I. Call to Order/Approval of Agenda: Mayor McComber called the meeting to order at 5:00 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren and Runk. Staff present: City Administrator Johnson, City Clerk Pinski, and City Attorney Kevin Sandstrom. Absent: None. Councilmember Liljegren, seconded by Councilmember Johnson, moved to approve the Agenda. Roll call vote taken. Carried 5-0. II. Candidate Interviews -- Citizen Applications for King Plant Advisory Committee: The City Council conducted interviews of seven citizen applicants for the King Plant Advisory Committee. Councilmember Runk, seconded by Councilmember Liljegren, moved to appoint Tim Axel, Jim Kremer, and John Regal to the panel. Roll call vote taken. Carried 5-0. I.II. Adjourn: Councilmember Johnson, seconded by Councilmember Runk,moved to adjourn at 6:34 p.m. Roll call vote taken. Carried 5-0. Respectfully itted, ved as o onte t and l;orm, Je ifer Pins ' �om er City Clerk Mayal CITY OF OAK PARK HEIGHTS TUESDAY, JUNE 235 2020 CITY COUNCIL MEETING MINUTES I. Call to Order/Approval of Agenda: Mayor McComber called the meeting to order at 6:00 p.m. Present: Cowlci]members Dougherty, Johnson, Liljegren and Runk. Staff present: City Administrator Johnson, City Clerk Pinski, City Attorney Kevin Sandstrom, City Engineer Mann, and City Planner Richards. Absent: None. Mayor McComber added "Approve City Council Support for the National Economic Transition Platform" to the Consent Agenda as Item J. Councilmember Dougherty, seconded by Councilmember Liljegren,moved to approve the Agenda as amended. Roll call vote taken. Carried 5-0. II. Council/Staff Reports: A. Ma or McComber: She reported she attended two workshops on the river with the DNR where she received a lot of good information on the transition with the King Plant; she attended the Public Utility Commission meeting, the NLC meeting, a Minnesota Association of Small Cities meeting, two LMC Board of Directors meetings, and the Chamber coffee meeting with Bayport, Stillwater and City Administrator Johnson. She reported she would be attending the Coalition of Utility Cities meeting, the LMC annual meeting, the NLC small cities meeting, the MWCG annual meeting, and the July Minnesota Association of Small Cities meeting. B. Councilmember Dougherty: He reported the Cable Commission meeting was cancelled, he was attending the Business Recovery Meetings with the Chamber weekly. C. Councilmember Johnson: She reported the Parks and Trails Commission meeting in June was cancelled. D. Councilmember Liljegren: He reported the Planning Commission meeting was cancelled. E. Councilmember Runk: He reported the MSCWMO met and discussed Central Automotive, F. Staff. City Clerk Pinski reported that Sandra Lukas of 5632 Osgood Avenue North and Scott and Kathy Seaborg of 5562 Novak Avenue North were chosen as the recycling award winners. Pinski also reported that the Clean Up Day was rescheduled from May 3 to June 27 with special rules due to the pandemic. City Council Meeting Minutes June 23, 2020 Page 2 of 4 I1I. Visitors/Publie Comment: None IV. Consent AlZenda: A. Approve Bills & Investments B. Approve City Council Minutes—May 26, 2020 C. Approve Special City Council Minutes—June 3, 2020 D. Approve Resolution Thanking Jim Kremer for His Service on the Planning Commission E. Approve Resolution Thanking Jennifer Giovinazzo for Her Service on the Planning Commission F. Authorize Expenditure Up to $35,000 for Traffic Control Line Painting G. Adopt 2020-2024 Anticipated Capital Improvement Plan H. Approve and Appoint Election Judges for the 2020 Primary Election 1. Approve Resolution Affirming City's Position on Use of Ball. Fields for Permitted Organized Youth Sports J. Approve City Council Support for the National Economic Transition Platform Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearings: None VI. Old Business: None VII. New Business: A. Consider Request frons Chamber of Commerce—"Rally for Your Chamber": Councilmember Dougherty, seconded by Councilmember Johnson, moved to set an EDA meeting for 15 minutes before the next City Council meeting with City Council support to donate$1,000 to the Chamber. Carried 5-0. B. Consider Resolution Relatintr to Washington County— South Frontage Road Concent: Councilmember Runk provided a summary on a project to build a south frontage road and the decision by Washington County to move forward with a concept without first having a public engagement process. He said a draft City Council Resolution was in the Council packet that did not oppose the road, only that the City was requesting the County go through a public process. Mayor McComber suggested the City Council set a joint worksession with County officials. Runk said the City Council should not meet with the County until after staff had reviewed the concept for the road. Liljegren suggested the City Council hold an internal worksession first. City Engineer Mann reported he would have more infornnation in approximately two weeks. Councilmember Johnson - suggested a Council worksession prior to the July City Council meeting. City Council Meeting Minutes June 23, 2020 Page 3 of 4 McComber did not agree with the portion of the Resolution that the County withdraw from the pursuit of funding with outside entities. Councilmember Runk, seconded by Councilmember Dougherty, moved to adopt the Resolution. Roll call vote taken. Carried 4-1, McComber opposed. C. 2020 Mill and Overlay/Oakgreen Rehabilitation Project—Quantity Overrun: City Engineer Mann reported that one of the bid items for the project was short: it had 500 linear feet of curbing in the bid, but there was a need for 1,600 linear feet. He said that increased the bid amount by approximately$62,000. Councilmember Runk, seconded by Councilmember Johnson, moved to authorize the change order. Carried 5-0. D. Authorize Finance Director to Prepare Preliminary 2021 Budget and Adoption of the Proposed Budget Schedule: Finance Director Caruso reviewed a proposed budget meeting schedule. Mayor McComber suggested setting the budget worksession with the department heads on a day other than the City Council meeting date. Council changed that worksession meeting to July 29 at 4:30 p.m. Councilmember Liljegren, seconded by Councilmember Johnson,moved to adopt the schedule with the one meeting date change and direct Council to send budget requests to the Finance Director. Carried 5-0. E. Reconsider Appointment to Xcel„Energy Advisory Panel—Add Additional Person: Councilmember Johnson suggested the City Council consider appointing one additional person, Kate Hanson, who had previous board experience, to the advisory panel. Councilmember Dougherty suggested appointing all seven applicants to the panel. Mayor McComber suggested keeping the panel as it was but appoint Kate Hanson as an alternate. Councilmember Johnson, seconded by Councilmember Runk, moved to appoint Kate Hanson to the panel. Carried 3-2, Dougherty and Liljegren opposed. Councilmember Dougherty, seconded by Councilmember Runk, moved to appoint all seven applicants to the panel. Carried 3-2, McComber and Liljegren opposed. F. Adopt COVID-19 Preparedness Plan: City Administrator Johnson reported that cities were required to adopt a plan under the Governor's City Council Meeting Minutes June 23, 2020 Page 4 of 4 Orders. Councilmember Runk, seconded by Councilmember Liljegren, moved to approve the Resolution for the plan. Roll call vote taken. Carried 5-0. G. Consider Appointments to Planning Commission: Councilmember Dougherty, seconded by Councilmember Liljegren, moved to approve the recommendations of Tim Freeman and Blake Van Denburgh for appointments and terms through May 31, 2023. Carried 5-0. VIII. Other Council Items or Announcements: None IX. Adiourn: Councilmember Liljegren, seconded by Councilmember Runk, moved to adjourn at 6:40 p.m. Roll call vote taken. Carried 5-0. Respect submitted, Ap ved as to,,Co- tent pd Form, Jennifer Pinski MaryM/ mber City Clerk Mayor ti� CITY OF OAK PARK HEIGHTS TUESDAY, JULY 289 2020 CITY COUNCIL MEETING MINUTES I. Call to Order/Approval of Agenda: Mayor McComber called the meeting to order at 6:39 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren and Runk. Staff present: City Administrator Johnson, City Clerk Pinski, Chief of Police DeRosier, City Attorney Kevin Sandstrom, City Engineer Mann, and City Planner Richards. Absent: None. Mayor McComber removed New Business Item E from the Agenda per the request of the City Clerk. Councilmember Runk, seconded by Councilmember Liljegren, moved to approve the Agenda as amended. Carried 5-0. II. Council/Staff Reports: A. Mayor McComber: She reported she attended meetings with Metro Cities, the League of Minnesota Cities, the Minnesota Association of Small Cities, the NLC Transportation Committee, the NLC Steering Committee, and Women in Municipal Government. She also reported that the Police Chief Hiring Committee met to talk about the next Police Chief, she had a call scheduled for the next day with the Center of Management and Budget regarding COVID, the next meeting of the JAZB was scheduled for August 12, and she would be participating in a program on Valley Access Channels with local mayors and the county commissioner. B. Councilmember Dougherty:No report. C. Councilmember Johnson: She reported the Parks and Trails Commission met and ranked priorities for projects in the park and trail system. She also reported she had calls scheduled for LMC and NLC policy committees. D. Councilmember Liljegren: He reported he attended the Planning Commission meeting the previous week, and he also attended the Police Chief Hiring Committee meetings. E. Councilmember Runk: He reported the July meeting of the Middle St. Croix Watershed Management Organization was cancelled due to lack of business, and he attended the CVB meeting. F. Staff. City Administrator Johnson reported the Chief of Police had new EMS data, and he would provide that to the City Council before the end of August. City Clerk Pinski reported that Thomas Nguyen of 5935 O'Dell Avenue North and Anthony Fee of 5892 Oldfield Avenue North were chosen as the recycling award winners. City Council Meeting Minutes July 28, 2020 Page 2 of 3 I1L Visitors/Public Comment: Jim Kremer, 5475 Cakgreen Avenue North, thanked the City Council for the recognition for his service on the Planning Commission. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes—June 23, 2020 C. Approve Resolution Authorizing the Receipt of donation from Carrie Ogaard to be Used for the City Parks D. Accept Donation for Memorial Bench at Autumn Hills Park E. Approve Construction License and Agreement—MET Council Councilmember Liljegren, seconded by Councilmember Johnson, moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearinas: A. Vacation Public Utility and Roadway Easement: City Administrator Johnson reported that Central Automotive previously applied for a CUP and it was approved by the City Council. He said as part of that they requested reduction of 10 feet from a 30-foot easement. Mayor McComber opened the Public Hearing. No comments were made. Councilmember Runk, seconded by Councilmember Liljegren,moved to close the Public Hearing. Carried 5-0. Councilmember Dougherty, seconded by Councilmember Runk, moved to approve the Resolution. Roll call vote taken. Carried 5-0. Vl. Old Business: None VII. New Business: A. Conditional Use Permit— 15242 64`1' Street—Front Yard Setback Reduction: City Planner Richards reported that Rick Nelson made a request to construct an attached garage and house addition at 15242 641' Street North. He reviewed his planning report. Councilmember Dougherty, seconded by Councilmember Johnson,moved to approve the Resolution. Roll call vote taken. Carried 5-0. B. Palmer Station—Amended PUD—Reduce Front Yard Setback Lots 7,8 & 9: City Planner Richard reviewed his planning report. Councilmember Runk, seconded by Councilmember Liljegren, moved to approve the Resolution. Roll call vote taken. Carried 5-0. City Council Meeting Minutes July 28, 2020 Page 3 of 3 C. Cover Park Volunteer Event: Councilmember Johnson reported that she was approached by resident Pam Patrick for weeding assistance on the slope along Peller Avenue at Cover Park. Johnson requested the City Council support a volunteer event to weed the garden with a budget of up to $500 on August 22, 2020. Councilmember Johnson, seconded by Councilmember Dougherty, moved to approve the funding request. Carried 5-0. D, Police Officer---Hiring Process—Appoint Two Council Members: Councilmember Johnson, seconded by Councilmember Dougherty, moved to appoint Mayor McComber and Councilmember Runk to the process. Carried 5-0. E. Consider Proposed Amendments to Ordinance 1409 Relating to Sales Position and Use of Tobacco by Minors and Repeal Ordinance 1404: RE-440f'FD FROM AGENDA F. COVID-19 CFR Spending Plan: City Administrator Johnson reported that the City received funding from the Federal Government under the CARES Act, and a proposed Resolution in the packet outlined some priorities for the City's use of the funds. Councilmember Liljegren, seconded by Councilmember Runk, moved to approve the Resolution. Roll call vote taken. Carried 5-0. VIII. Other Council Items or Announcements: None IX. AAdiourn: Councilmember Liljegren, seconded by Councilmember Johnson, moved to adjourn at 7:07 p.m. Roll call vote taken. Carried 5-0. Respectfully s mitt A ved as to tent and Form, fifer Pinski Mary omber City Clerk Mayo CITY OF OAK PARK HEIGHTS T"URSDAY, AUGUST 13, 2020 SPECIAL CITY COUNCIL MEETING MINUTES I. Call to Order: Mayor McComber called the meeting to order. Present: Councilmembers Dougherty, Johnson, Liljegren and Runk. Staff present: City Administrator Johnson and City Attorney Kevin Sandstrom. Absent: None. 11. Closed Session (closed pursuant to Minnesota Stat. 13.d.05) A. City Administrator Performance Review: City Attorney Sandstrom reported that the City Council would go into a closed session for the purpose of performance review authorized under Minnesota Statute 13.d.05. The meeting would be recorded as required by statute with the recording being kept for a period of two years. No formal action would be taken during the closed session. III. Adiourn: Meeting was adjourned. Re ectfull su itted, loved as on�tent�a+nd Form, Je ifer Pinski Mi a y,,.rMcConlber City Clerk Mayor CITY OF OAK PARD HEIGHTS TUESDAY, AUGUST 25, 2020 CITY COUNCIL, MEETING MINUTES I. Call to Order/A1212roval of Agenda: Mayor McComber called the meeting to order at 6:02 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren and Runk. Staff present: City Administrator Johnson, City Clerk Pinski, City Attorney Kevin Sandstrom, City Engineer Mann, and City Planner Richards. Absent: None. Mayor McComber added three items to the Agenda: "Approve Proclamation for Constitution Week" as Consent Item H; "Request to Register for the NLC City Summit" as New Business Item E; and "Just Transition Fund Grant" as New Business Item F. Councilmember Liljegren, seconded by Councilmember Johnson, moved to approve the Agenda as amended. Carried 5-0. II. Couneff/Staff Reports: A. Ma or McComber: She reported she attended a League of Minnesota Cities local economies meeting, a Metro Cities transportation meeting, and a Coalition of Utility Cities meeting, and she had several phone calls regarding the bonding bill. B. Councilmember DoughertX: No report. C. Councilmember Johnson: She reported she attended the Parks and Trails Commission meeting, the Cover Park garden clean up event, and LMC policy committee meetings. D. Councilmember Liljegren: He reported he attended the Planning Commission meeting, and the next Joint Airport Zoning Board meeting was set for September 23 from 3:30—5:00 pm. E. Councilmember Runk: He reported he would be attending the CVB meeting and the Middle St. Croix Watershed Management Organization meeting. F. Staff. City Attorney Sandstrom reported that the City Council held a closed meeting on August 13 for the City Administrator annual perforinance review which was closed pursuant to Minnesota Statute 13d.05. He said the City Administrator was in attendance of the meeting and received a positive performance review. City Clerk Pinski reported that Ashley Holmes of 15053 65`1' Street North was chosen as the recycling award winner. City Council Meeting Minutes August 25, 2020 Page 2 of 3 III. Visitors/Public Comment: None IV. Consent Asenda: A. Approve Bills & Investments B. Approve City Council Minutes–June 23, 2020 C. Approve Resolution Authorizing the Receipt of a donation from Carrie Ogaard to be Used for the City Parks D. Accept Donation for Memorial Bench at Autumn Hills Park E. Approve Co�iistruction License and Agreement–MET Council F. Approve Proclamation for Constitution Week Councilmember Runk, seconded by Councilnien7ber Dougherty, moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearings: None Vl. Old. Business: None V11. New Business: A. Minnehaha Propeilies–Amended PUD– 5280 & 5288 Stagecoach Trail: City Planner Richards reviewed his planning report. He said there were some suggested language changes to the Resolution from the City Attorney which he reviewed. Councilmember Liljegren, seconded by Councilmember Runk, moved to approve the Resolution with the changes. Roll call vote taken. Carried 5-0. B. 58'h Street Extension–Letter from Commissioner Gary Kriesel: Mayor McComber reported she received a letter from Commissioner Kriesel. She asked the City Council members how they would like to respond. Comnussioner Dougherty said that the City sent over a proposed Memorandum of Understanding. City Administrator Johnson said their response what that they were not able to sign it. Councilmember Johnson said the City Council was not fundamentally opposed to the project; they were just not prepared to take on the costs. Councilmember Liljegren did not feel it was right to pay for a project that could potentially negatively affect Oak Park Heights residents and businesses. Councilmember Runk suggested notifying the County the City was not rescinding their Resolution because the County had not done what was asked of them. No action was taken. C. Reschedule November 6-2020 City Council Meeting for Canvassin Election Results: City Clerk Pinski reported that Washington County had notified the City that due to absentee voting, they would not have results City Council Meeting Minutes August 25, 2020 Page 3 of 3 to the City until November 10. Councilmember Dougherty, seconded by Councilmember Liljegren, moved to reschedule the City Council meeting to November 10. Carried 5-0. D. Select Date for Chief of Police Candidate Interviews witlh City Council: Councilmember Johnson, seconded by Councilmember Dougherty, moved to set the interviews for Friday, September 11 at 1:00 p.m. with the members of the Council meeting at 12:30 p.m. to discuss interview questions. Carried 5-0. E. Request to Register for NLC City Summit: Councilmember Johnson, seconded by Mayor McComber, moved to authorize Mayor McComber and Councilmember Johnson to attend. Carried 5-0. F. Just Transition Fund Grant: Mayor McComber requested the authorization to work with Cindy Winland and Audrey Partridge to pursue a grant for the expenses incurred for the King Plant Advisory Panel or any policies or other costs that may be related to the retirement of the King Plant. Councilmernber Liljegren, seconded by Councilmember Dougherty, moved to make that authorization. Carried 5-0. VIII. Other Council Items or Announcements: None IX. Adiourn. Councilmember Liljcgren, seconded by Councilmember Dougherty, moved to adjourn at 6:37 p.m. Carried 5-0. Respectfully submitted, App7ved as to- ontent and Form, Jennifer Pinski MaryM omber City Clerk Mayor CITY OF OAK PARK HEIGHTS FRIDAY, SEPTEMBER 11, 2020 SPECIAL CITY COUNCIL MEETING MINUTES I. Call to Order: ]Mayor McComber called the meeting to order at 12:30 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren and Runk. Staff present: City Administrator Johnson and City Clerk Pinski. Also Present: Larry Dauffenbach. II. Chief of Police Candidate Interviews The City Council members conducted interviews of three candidates for the Chief of Police position asking them each five questions. The City Council members held a discussion. Councilmember Dougherty, seconded by Councilmember Liljegren, moved to offer the position to Steve Hansen. Carried 5-0. III. Adjourn: Meeting was adjourned at 3:53 p.m. Res ectfully submitted, 7Aped as to-Content and Form, Jennifer Pinski Mary McComber City Clerk Mayon'� CITY OF OAK PARK HEIGHTS TUESDAY, SEPTEMBER 22, 2020 CITY COUNCIL MEETING MINUTES 1. Call to Order/Approval of Agenda: Mayor McCornber called the meeting to order at 6:00 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren and Runk. Staff present: City Administrator Johnson, City Clerk Pinski, Finance Director Caruso, City Attorney Kevin Sandstrom, City Engineer Mann, and City Planner Richards. Absent: None. Councilmember Dougherty, seconded by Councilmember Liljegren, moved to approve the Agenda as amended. Carried 5-0. II. Council/Staff Reports: A. Mayor McCornber: She reported she attended a Zoom meeting with the Coalition of Utility Cities on September 10, she had a conversation with Audrey Partridge from the Center of Energy and Environment regarding the grant application; she had a Zoom meeting with the East Metro Mayors, she had a Zoom LMC Local Economies meeting. she attended the Bayport Fire Department Advisory Committee meeting on September 16, she had a Metro Cities Transportation meeting on September 21, she attended a webinar on "Bridging Divides" on September 21, the next JAZB meeting was set for September 23, and she had another meeting with the Coalition of Utility Cities set for the following week. B. Councilmember Dougherty: He reported the Fall Clean Up was set for Saturday, October 3 from 7:30am— 1:00pm at the Andersen Corporation parking lot. C. Councilmember Johnson: No report. D. Councilmember Lil e en: He reported he attended the Planning Commission meeting on September 10, and the next Joint Airport Zoning Board meeting was set for September 23 from 3:30— 5:00 pm via telephone only at 612-351-3093 which was open to the public. E. Councilmember Runk: He reported he attended the Middle St. Croix Watershed Management Organization meeting in September. F. Staff: City Clerk Pinski reported that Christina and Scott Mitchell of 5527 Oakgreen Place North and Andrew and Nicole Martens of 14959 57' Street North were chosen as the recycling award winners. III. Visitors/Public Comment: None IV. Consent Agenda: A. Approve Bills & Investments City Council Meeting Minutes September 22, 2020 Page 2 of 3 B. Approve City Council Worksession Notes—August 25, 2020 C. Approve City Council Minutes—August 25, 2020 D. Approve Special City Council Minutes— September 11, 2020 E. Approve Salary Adjustment for Accountant F. Approve Redpath and Company, Auditing Services for December 31, 2020 G. Approve Budget Adjustment for Engineering Expenses Related to Washington County's Proposed Extension of 58`h Street to Manning Ave H. Authorize Staff to Purchase Software/Equipment and Services to Update SCADA Alarm Software Councilmember Runk, seconded by Councilmember Johnson, moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearings: None VI. Old Business: None V11. New Business: A. Carol Johnson—Amended Conditional Use Permit—6165 Beach Road: City Planner Richards reviewed his planning report. He said the request was from Carol Johnson for an amended CUP regarding the principal structure height. He reported the Planning Commission had recommended approval. Councilmember Dougherty, seconded by Councilmember Runk, moved to approve the Resolution. Roll call vote taken. Carried 5-0. B. Discount Tire—ROW &L Utility Easement—Norell Ave Backa e Road: City Attorney Sandstrom recommended preliminary approval of the Right of Way easement concept subject to any final revisions from staff and authorization for staff to pay the$2,000 fee in consideration. Councilmember Runk, seconded by Councilmember Liljegren, moved for preliminary approval subject to staff conditions and authorization for payment of the fee. Roll call vote taken. Carried 5-0. C. Adopt Resolution Approving 2021 Proposed Budget and Proposed Tax Levies: Finance Director Caruso provided a presentation on proposed revenues and expenditures versus the previous year, the tax levy amounts for the previous five years, and the tax impact for the proposed budget. Councilmember Johnson, seconded by Councilmember Liljegren, moved to approve the Resolution. Roll call vote taken. Carried 5-0. City Council Meeting Minutes September 22, 2020 Page 3 of 3 D. Schedule Public Comment/Hcaring Meeting for Truth in Taxation: Councilmember Runk, seconded by Councilmember Johnson, moved to set the Truth in Taxation for December 8 at 6:00 p.m. Carried 5-0. E. Reschedule November 102020 City Council Meeting Date for Canvassing Election Results: City Clerk Pinski reported that Washington County notified her that results would not be available for canvassing until after noon on November 12. Councilmember Johnson, seconded by Councilmember Runk, moved to reschedule the November 10 City Council meeting to November 13 at 6:00 p.m. Carried 5-0. F. City Council Chambers—Digital & Remote Enhancements—CARES Act Fundin : Jordan Simkins of Valley Access Channels provided a presentation on technology needs to accommodate hybrid virtual/in-person meetings and provided a proposal on necessary upgrades. City Administrator Johnson provided a summary of CARES Act funding guidelines on uses and the City's expenditures to date. Councilmember Dougherty, seconded by Councilmember Liljegren, moved to proceed with the audio/video proposal as presented. Carried 5-0. G. City Council—Team Building& Goal Setting: Mayor McComber said she was working with Pam Whitmore of the League of Minnesota Cities to get dates for a team building session with the City Council. She said she would bring dates back to the City Council at the next meeting. Councilmember Runk, seconded by Councilmember Johnson, moved to table the discussion to the next City Council meeting. Carried 5-0, Vlll. Other Council Items or Announcements: City Administrator Johnson reported the King Plant Advisory Panel held their first meeting on September 16. IX. Adjourn: Councilmember Runk, seconded by Councilmember Liljegren,moved to adjourn at 6:49 p.m. Carried 5-0. Respectfully submitted, Approved s t Co Frit and Form, Jenl�ifer Pinski Ma�iy Comber City Clerk Mayor] CITY OF OAK PARK HEIGnTS TUESDAY, OCTOBER 27, 2020 �"F 171 Y C'0�:JNCIL MEETING MINUTES I. Call to Order/Approval of Agenda: Mayor McComber called the meeting to order at 6:00 p.m. Present: Councilmembers Dougherty, Johnson, and Runk. Staff present: City Administrator Johnson, City Clerk Pinski, City Attorney Kevin Sandstrom, and City Engineer Mann. Absent: Councilmember Liljegren and City Planner Richards. Mayor McComber added "Consider the Resumption of Remote Meetings" as New Business Item D. Councilmember Johnson, seconded by Councilmember Dougherty, moved to approve the Agenda as amended. Carried 4-0. II. Council/Staff Reports: A. Mayor McComber: She reported she attended a call with the Coalition of Utility Cities, the Lookout Trail neighborhood meeting on October 24, the Minnesota Association of Small Cities two-day retreat, and a virtual bus tour with the Metropolitan Interfaith Council on Homelessness. She announced the Mayor for a Day Contest which was linked on the City's website. B. Councilmember Douriherty: He reported there would be a Cable Commission meeting in November, he attended the Lookout Trail neighborhood meeting on October 24, and he and Councilmember Runk held an interview aired on the cable access channel. C. Councilmember Johnson: She reported she attended the Parks and Trails Commission meeting where they discussed ice rink procedures during the COVID-19 pandemic. D. Councilmember Liljegren: Absent. E. Councilmember Runk: He reported he attended the CVB meeting and the cable access interview. F. Staff. City Clerk Pinski reported that Marlys Bell of 14812 58th Street North#61) was chosen as the recycling award winner. III. Visitors/Public Comment: None IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes---October 13, 2020 City Council Meeting Minutes October 27, 2020 Page 2 of 3 C. Adopt Resolution Approving a Gambling Premises Permit Application Made by Stillwater Elks #179 for Gambling Activity at Stillwater VFW D. Establish a Capital Project Fund for Norell Interchange and Designate Funding Sources Including an Interfund Transfer from the General Fund Councilmember Runk, seconded by Councilmember Johnson, moved to approve the Consent Agenda. Roll call vote taken. Carried 4-0. V. Public Hearings: None VI. Old Business: A. City Council Teambuilding& Goal Setting: Mayor McComber reported she would get back to the League of Minnesota Cities with date suggestions for a Friday in January. Councilmember Runk, seconded by Councilmember Johnson, moved to table the item to the next meeting. Carried 4-0. VII. New Business: A. Norell Ave. Backage Road— Stantec Proposal — Design and Bidding. Services: City Engineer Mann provided an updated proposal to design the backage road at Norell Avenue. Councilmember Runk, seconded by Councilmember Johnson, moved to accept the proposal for engineering services for the Norell backage road project. Roll call vote taken. Carried 4-0. B. City Stormwater Update—South of 55th Street/River Hills Development: City Administrator Johnson said the City was contacted by a property owner regarding a City stormwater drainage system that extended into Baytown Township. He said he met with the property owner and reviewed the site which appeared to be in need of some improvements. City Engineer Mann provided a proposal with an estimate of$11,700 for an erosion survey and site analysis in order to design a solution. Councilmember Runk, seconded by Councilmember Dougherty,moved to accept the proposal. Carried 4-0. C. Proclamation Recognizing School Choice Week January 24-30, 2021: Mayor McComber reported she received a request from National School Choice Week to consider a Proclamation. Councilmember Runk said it was a political issue and was not an appropriate subject for the City Council to take on. No action taken. City Council Meeting Minutes October 27, 2020 Page 3 of 3 D. Consider the Resumption of Remote Meetings: Mayor McComber suggested with the recent increase in new COVID-19 cases in the area, the City aright want to consider resuming remote meetings. Councilmember Johnson, seconded by Councilmember Dougherty, moved to resume remote meetings. Carried 4-0. VIII. Other Council Items or Announcements: None IX. Adlourn: Councilmember Dougherty, seconded by Councilmember Johnson, moved to adjourn at 6:21 p.m. Carried 5-0. Respectfully submitted, A roved as to Content and Form, Jenna er Pinski Mary Com er City Cleric May CITY OF OAK PARK HEIGHTS FRIDAY, NOVEMBER 13, 2020 CITY COUNCIL MEETING MINUTES HELD VIA VIDEO CONFERENCE PER MN STAT. 13D.021 I. Call to Order/Approval of Agenda: Mayor McComber called the meeting to order at 6:00 p.n-i. Present: Councilmembers Dougherty. Johnson, Liljegren, and Runk. Staff present: City Administrator Johnson, City Clerk Pinski, and City Attorney Kevin Sandstrom. Absent: City Engineer Mann and City Planner Richards. Mayor McComber pulled Consent Agenda Item E and Old Business Item A. Councilmember Dougherty, seconded by Councilmember Liljegren, moved to approve the Agenda as amended. Roll call vote taken. Carried 5-0. II. Council/Staff Reports: A. Mayor McComber: She reported she attended two meetings with the Coalition of Utility Cities and a National Women in Municipal Government board meeting. She would be attending the NLC Summit the following week, a policy adoption meeting the following Friday, the LMC regional meeting, the Metro Cities policy adoption meeting, and a meeting with the St. Paul Chamber of Commerce. She reminded residents of the `Mayor for a Day' contest linked on the City's website. B. Councilmember Dau erty: He reported he also attended the Coalition of Utilities Cities meetings, and there was a Cable Commission meeting scheduled for November 16. C. Councilmember Johnson: She reported the Parks and Trails Commission meeting was cancelled. D. Councilmember Liljegren: No report. E. Councilmember Runk: He reported he attended the Middle St. Croix Watershed Management Organization. F. Staff. City Clerk Pinski reported that Daniel and Monica Bader of 5634 O'Brien Avenue North were chosen as the recycling award winners. III. Visitors/Public Comment: None IV. Consent Agenda: A. Approve Bills & Investments -� B. Approve City Council Worksession Notes— October 27, 2020 C. Approve City Council Minutes— October 27, 2020 City Council Meeting Minutes November 13, 2020 Page 2 of 2 D. Approve Using Mathison Gas for Police Oxygen Tank Refills E. PULLED FROM AGENDA Councilmember Runk, seconded by Councilmember Johnson, moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearinis: None VI. Old Business: A. City Council Teambuilding & Goal Setting: PULLED FROMAGENDA VII. New Business: A. Approve Resolution Thanking Don Fixmer for His Dedicated Service to Oak Park Heir,hts as a Broadcaster for Various City Meetings and Events: Councilmember Johnson, seconded by Councilmember Dougherty, moved to approve the Resolution. Roll call vote taken. Carried 5-0, B. Approve Resolution Canvassing the Tabulation of Votes Cast for the Offices of Mavor and Two City Council Positions and Declaring the Results from the November 3, 2020 Election: Councilmember Liljegren, seconded by Councilmember Johnson, moved to approve the Resolution. Roll call vote taken. Carried 5-0. C. Schcdule City Council Worksession— Lookout Trail: City Administrator Johnson requested the City Council set a Worksession to provide feedback and direction to staff regarding concepts for Lookout Trail. Councilmember Runk, seconded by Councilmember Dougherty, moved to schedule a worksession for November 24 at 5:30 p.m. Roll call vote taken. Carried 5-0. VIII. Other Council Items or Announcements: None IX. Adiourn: Councilmember Dougherty, seconded by Councilmember Liljegren, moved to adjourn at 6:19 p.m. Roll call vote taken. Carried 5-0. Respectfully ib itted, Approved as t�ontent and Form, Je er Pinski MaryYomber City Clerk Mayor CITY OF OAK PARK HEIGHTS TUESDAY, NOVEMBER 24, 2020 CITY COUNCIL MEETING MINUTES HELD VIA VIDEO CONFERENCE PER MN STAT. 13D.021 1. Call to Order/Approval of A.-enda: Mayor McComber called the meeting to order- at 6:00 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren, and Runk. Staff present: City Administrator Johnson, Finance Director Caruso, City Clerk Pinski, City Attorney Kevin Sandstrom, City Engineer Mann and City Planner Richards. Absent: None. City Administrator Johnson requested New Business Item B be removed from the Agenda. Councilmember Liljegren, seconded by Councilmember Runk, moved to approve the Agenda with that change. Rall call vote taken. Carried 5-0. IL Council/Staff Reports: A. Mayor McComber: She reported she attended the NLC Summit virtually, including the following committee meetings: transportation infrastructure, small cities, Women in Municipal Government, and the advisory council for new board members. She said the NLC meeting in March was also planned to be virtual. B. Councilmember Dougherty: He reported he attended the Cable Commission meeting on November 16. C. Councilmember Johnson: No report. D. Councilmember Liljegren: He reported he had received calls regarding winter parking and suggested the policy be discussed at the goal setting meeting. E. Councilmember Runk: He reported he attended the virtual CVB meeting. F. Staff. City Clerk Pinski reported that David Beaudet of 6400 Lookout "frail was chosen as the recycling award winner. 111. Visitors/Public Comment: Willy Tennis and Angela Hamann from Tennis Sanitation requested to meet with staff or council to look over the waste hauling contract. Mayor McComber suggested setting up a meeting with City Administrator Johnson and City Attorney Sandstrom. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes-November 13, 2020 C. Approve Home Occupation Permit Renewals for 2021 City Council Meeting Minutes November 24, 2020 Page 2 of 2 Councilmember Dougherty, seconded by Councilmember Johnson, moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearings: None VI. Old Business: A. 2020 Budget Update and Possible Changes to 2021 Budget: Finance Director Caruso reviewed possible budget changes. She said she would bring the budget for approval to the next meeting. No action taken. B. City Council Teambuilding& Goal Setting: Councilmember Dougherty, seconded by Councilmember Liljegren, moved to set the teambuilding and goal setting for January 8. Roll call vote taken. Carried 5-0. VII. New Business: A. Lowe's Horne Center Planned Unit Development Amendment-w 5888 Nova Scotia Ave Garden Center Expansion: City Planner Richards reported that Lowe's applied for a PUD amendment to allow expansion of the garden center and to add a gate. He reviewed his planning report. Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the Resolution. Roll call vote taken. Carried 5-0. B. Approve Joint Powers Agreement—Mutual Aid w/St. Paul: RFMOVED FROM AGENDA VIII. Other Council Items or A,nnouneements: Mayor McComber wished everyone a Happy Thanksgiving. IX. Adiourn: Councilmember Liljegren, seconded by Councilmember Runk, moved to adjourn at 6:31 p.m. Roll call vote taken. Carried 5-0. Respectfully fitted, Approved as to Content and Form, Jei n fer Pinski Mary,,McComber City Clerk Mayor CITY OF OAK PARK HEIGHTS TUESDAY, DECEMBER S, 2020 CITY COUNCIL MEETING MINUTES HELD VIA VIDEO CONFERENCE PER MN STAT. 13D.021 1. Call to Order/Approval of Agenda: Mayor McComber called the meeting to order at 6:00 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren, and Runk. Staff present: City Administrator Johnson, Finance Director Caruso, City Clerk Pinski, Police Chief Hansen, City Attorney Kevin Sandstrom, and City Engineer Mann. Absent: City Planner Richards. Mayor McComber added New Business Item M: Approve Resolution Recognizing Chief of Police Brian DeRosier. Councilmember Dougherty, seconded by Councilmember Liljegren, moved to approve the Agenda as amended. Roll call vote taken. Carried 5-0. if. Council/Staff Deports: A. Mayor McComber: She reported she would be attending the Coalition of Utility Cities meeting on December 10 and the rational League of Cities transportation policy committee meeting on December 11. She thanked the Bayport Fire Department for driving Santa through the City on November 25. B. Councilmember Dougherty: He reported he would be attending the Coalition of Utility Cities meeting on December 10. C. Councilmember Johnson:No report. D. Councilineinbei- Liljegren: No report. E. Councilmember Runk: No report. F. Staff. City Clerk Pinski reported that Heidi Leedom of 14265 Oldfield Avenue Court North was chosen as the recycling award winner. III. Visitors/Public Comment: None IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Worksession Notes—November 24, 2020 C. Approve City Council Minutes—November 24, 2020 D. Approve 2021 Taxi Cab Licenses for F.D.S. Enterprises dba A. Taxi E. Approve Spring and Fall Clean-up Dates for 2021 —May 1 and October 2 City Council Meeting Minutes December 8, 2020 Page 2 of 4 F. Adopt Resolution Designating the Polling Location for 2021 in the City of Oak Park Heights in the Event of a Special Election G. Approve Resolution for Certification of Delinquent Taxes H. Approve Resolution Designating 2021 Checking and Bank Depositories 1. Approve 2021 Area Charge for Connection to Water, Sewer and Storm Sewer J. Adopt Amended CC 102 Master Fee Schedule K. Approve 2021 Engineer Rates L. Approve Salary Adjustment for Exempt. Employees M. Approve Resolution Recognizing Chief of Police Brian DeRosier Councilmember Runk, seconded by Councilmember Johnson, moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearings: A. Truth in Taxation Hearing— 2021 Budget Presentation: Finance Director Caruso provided a presentation on the 2021 budget. Mayor McComber opened the Public Hearing. No comments were received. Councilmember Liljegren, seconded by Councilmember Runk, moved to close the Public Hearing. Roll call vote taken. Carried 5-0. VI. Old Business: A. Lookout Trail—Cost Estimates—Updates: City Engineer Mann reviewed options. The City Council preferred Option 3. Mann said he would prepare cost estimates for Option 3 and bring it back to Council.No action taken. VII. New Business: A. Resolution Approving the 2021 Budget: Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the Resolution. Roll call vote taken. Carried 5-0. B. Resolution Approving the 2021 Tax Levy: Councilmember Liljegren, seconded by Councilmember Johnson, moved to approve the Resolution. Roll call vote taken. Carried 5-0. C. 2021 Water and Sewer Rates Studv and Review of Storm Water Rates: Finance Director Caruso provided a presentation and recommended no change in rates for 2021. Councilmember Liljegren, seconded by Councilmember Johnson, moved to approve the study. Roll call vote taken. Carried 5-0. D. 2021 Council Appointments: Councilmember Runk, seconded by Councilmember Liljegren, moved to approve the Resolution with a few changes to last year's appointments. Roll call vote taken. Carried 5-0. City Council Meeting Minutes December S, 2020 Page 3 of 4 E. Set City 2021. Council_Meeting Dates: Councilmember Dougherty, seconded by Councilmember Johnson, moved to approve the regular meeting dates cancelling the first meetings in June, July and August and the last meeting in December unless needed. Roll call vote taken. Carried 5-0. F. Community Energy Transition(CET) Grant Program: Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the Resolution. Roll call vote taken. Carried 5-0. G. Fat Tire—Bike Rally January 23 & 24-Councilmember Runk, seconded by Councilmember Lillegren, moved to approve the rally leaving it up to staff to work out the details of the agreement and waiving the fees. Roll call vote taken. Carried 5-0. H. Adopt Resolution for 2021 Liquor. Tobacco, and Amusement License Renewals: City Clerk Pinski presented a list of renewals for approval. Chief Hansen reported that one applicant, Fiesta Cancun Stillwater, had same outstanding legal matters related to a violation of their 202011quor license that had not yet been resolved. City Attorney Sandstrom suggested Council determine whether to renew with conditions or to deny the renewal until the legal matters were resolved. Council determined a conditional renewal was the best method. Councilmember Dougherty, seconded by Councilmember Runk, moved to approve the Resolution with conditional renewal for Fiesta Cancun Stillwater that they be required to come into compliance with legal matters relating to a previous license violation by February I, 2021. Roll call vote taken. CaiTied 5-0. VIII. Other Council Items or Announcements: Mayor McComber wished everyone a Merry Christmas and Happy New Year. Councilmember Liliegren asked staff for a follow up on the request from Tennis Sanitation during the Public Comments section at the previous meeting. City Administrator Johnson reported that Attorney Sandstrom sent a letter requesting clarification on their request, and staff planned to meet with them the following week. Councilmember Runk asked about swearing in of newly elected officials. City Clerk Pinski requested Councilmembers Dougherty and Runk and Mayor MCComber make an appointment with her to take the oath prior to the first meeting in January. City Council Meeting Minutes December 8, 2020 Page 4 of 4 IX. Adjourn: Councilmember Johnson, seconded by Councilmember Dougherty, moved to adjourn at 7:28 p.m. Roll call vote taken. Carried 5-0. Respectfully submitted, Approved as to Content and Form, 7nif'er P13iski Mary, cComber Citv Clerk Ma