HomeMy WebLinkAbout03-09-2021 Council Packet CITY OF OAK PARK HEIGHTS
CITY COUNCIL MEETING AGENDA
TUESDAY, MARCH 9, 2021 AT 6:OOPM
This meeting will be conducted by video/telephone conference due to the ongoing COVID-19 health
pandemic. The meeting will follow the provisions of Minnesota Statute § 13D.021. If practical,members of
the public may be permitted to remotely listen to the meeting as provided in 13D.021, Subd. 3, subject to
such person paying for any added cost incurred by the City as a result of the additional connection. The
open meeting can be viewed remotely online at: https://us02web.zoom.us/i/4786278054 or by calling (312-
626-6799)and entering meeting ID 4786278054.
Please contact the City at 651-439-4439 or jpinski@cityofoakparkheights.com in advance of March 9,2021
if you have any questions about access.
6:00 p.m. I. Call to Order/Approval of Agenda
Estimated
times
6:00 p.m. IL Council/Staff Reports
A. Mayor McComber
B. Councilmember Dougherty
C. Councilmember Johnson
D. Councilmember Liljegren
E. Councilmember Runk
F. Staff
• Recycling Award (pg. 3)
6:05 p.m. III. Visitors/Public Comment
This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please
limit comments to 3 minutes in length).
6:10 p.m. IV. Consent Agenda_ (Roll Call Vote)
A. Approve Bills & Investments
B. Approve City Council Minutes—February 23, 2021 (pg. 5)
C. Approve Arbor Day Proclamation for April 30, 2021 as Arbor Day and May 2021
as Arbor Month (pg. 11)
D. Approve the Purchase of Officer Portable Radios, Officer Body Cameras, Squad
Car Video Cameras, and Squad Car Computers (pg. 13)
E. Approve Disposal of Surplus Audio/Visual Equipment Via Donation to Other
Local Units of Government(pg. 27)
6:10 p.m. V. Public Hearings
6:10 p.m. VI. Old Business
6:10 p.m. VII. New Business
A. MAC—Lake Elmo Airport—Advisory Commission (pg. 31)
6:15 p.m. VIII. Other Council Items or Announcements
6:15 p.m. IX. Adjournment
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Oak Park Heights
Request for Council Action
Meeting Date March 9, 2021
Agenda Item Recycling Award
Time Req. 0
Agenda Placement Staff Reports
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Receive Information
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 3 of 38
4kCity Of
Oak Park Heights
14168 Oak Park Blvd.N.Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
February 26, 2021
Clayton and Dally Parker
14412 Upper 561h Street Ct N
Oak Park Heights, MN 55082
Dear Mr. & Mrs. Parker:
Thank you for participating in the City's recycling program. As an incentive to
recycle and to increase fire prevention awareness, the City rewards two residents
each month with their choice of an award of $25.00 or a fire extinguisher and/or
smoke detector(s).
Your residence was checked on Thursday, February 25, 2021, to determine if you
had your recycling bin out with your regular garbage. Your recycling was out and
ready for collection; therefore, you are one of this month's winners. Please contact
me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me
know your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in the
City's recycling program.
Congratulatto'ns!
ifer Pins i 1
City Clerk
TREE CITY U.S.A.
Page 4 of 38
t-
Oak Park Heights
Request for Council Action
Meeting Date March 9, 2021
Agenda Item Approve City Council Minutes—February 23, 2021
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature�-
Action Requested Approve
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 5 of 38
CITY OF OAK PARK HEIGHTS
TUESDAY, FEBRUARY 23, 2021
CITY COUNCIL MEETING MINUTES
HELD VIA VIDEO CONFERENCE PER MN STAT. 13D.021
I. Call to Order/Approval of Agenda: Mayor McComber called the meeting to
order at 6:00 p.m. Present: C.ouncilmembers Dou�.,herty, Johnson, Liljegren, and
Runk. Staff present: City Administrator Johnson, City Clerk Pinski, City
Attorney Kevin Sandstrom, Police Chief Hansen, Public Works Director Kegley.
City Planner Richards, and City Engineer Mann. Absent: None.
Mayor McComber added "Approve JPA for Fuel Contract 2021" as Consent
Agenda Item F.
Councilmember Johnson, seconded by Councilmember Dougherty, moved to
approve the Agenda as amended. Roll call vote taken. Carried 5-0.
II. Council/Staff Reports:
A. Mayor McComber: She reported she would be attending the Midwest
Governor's meetings through September, she would be attending the
Minnesota Association of Small Cities Board meeting, she attended the
Xcel Energy breakfast meeting on February 23, she attended the Coalition
of Utility Cities meeting and two NLC committee meetings, she attended
the Joint Airport Zoning Board meeting the previous week, and she also
attended a web meeting with the tax chairs Senator Nelson and
Representative Marquart. She reported the League of Minnesota Cities
annual conference would be virtual in 2 02 1.
B. Councilmember Dougherty: He reported he was appointed Treasurer of
the Cable Commission at their February 22 meeting, he attended the
Coalition of Utility Cities meeting on February 10, and he attended the
breakfast meeting with Xcel Energy on February 23.
C. Councilmember Johnson: She reported she attended the NLC Energy,
Environment, and Natural Resources policy committee meeting; and she
would be attending the NLC virtual conference in March. She announced
that the Parks and Trails Commission meeting in February was cancelled
and that there was a vacancy on that Commission.
D. Councilmember Liljegren: He reported he attended the JAZB meeting on
February 10 via conference call and the Planning Commission meeting on
February 11.
E. Councilmember Runk: He reported he attended. the Middle St. Croix
Watershed Management Organization meeting where they discussed the
Page 6 of 38
City Council Meeting Minutes
February 23, 2021
Page 2 of 4
Anderson property water flow issue and determined they would stay out of
it. He also reported he attended a workshop with City Administrator Eric
Johnson at Washington County regarding tax abatement «-here they
explained the process if someone were to apply for tax abatement. He said
he would be attending the CVB meeting on February 24.
F. Staff: City Clerk Pinski reported that Jeffery and Margaret Jones of 13821
55"' Street North were chosen as the recycling award winners.
Ill. Visitors/Public Comment: None
IV. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Worksession Notes—February 9, 2021
C. Approve City Council Minutes—February 9, 2021
D. Approve License for Sale/Storage of Fireworks at Menards #3129
E. Approve Budget Adjustment for Uniform Expenditure Requested by Chief
Hansen
F. Approve JPA for Fuel Contract 2021
Councilmember Runk, seconded by Councilmember Dougherty, moved to
approve the Consent Agenda. Roll call vote taken. Carried 5-0.
V. Public Hearings: None
VI. Old Business:
A. Approve Joint Powcrs Agreement—Mutual Aid w/St. Paul: Police Chief
Hansen reported that the City of St. Paul was looking for extra officers in
the form of a mobile field force officer and a SWAT officer for upcoming
events. He said he would evaluate any requests for assistance and keep the
City Council informed. He said the agreement would go both ways in that
the City of Oak Park Heights could ask for help from the City of St. Paul
if needed. Chief Hansen recommended approval of the agreement. Mayor
McComber questioned insurance and liability. Chief Hansen responded
that the City of St. Paul would be responsible in that any officer sent from
the City of Oak Park Heights would be considered an employee of the
City of St. Paul for liability and insurance purposes. Resident Jim Kremer
of 5475 Oakgreen Place North was present at the meeting and said he was
concerned that the City of St. Paul reduced their force and budget, and he
did not feel there was a benefit to this agreement for the City of Oak Park
Heights' taxpayers. City Attorney Sandstrom said he could look into why
the agreement would be necessary and what the benefit to the City would
be if directed to do so by the City Council. Chief Hansen said that under
the agreement, there was no obligation to send anyone and that he had
discretion on the number of officers to send or to send none at all. Kremer
Page 7 of 38
City Council Meeting Minutes
February 23, 2021
Page 3 of 4
was concerned that the Chief would have to explain his decision to not
send any officers, and Chief Hansen responded that staffing was a valid
issue, and also if there was any intel that anything would be happening in
Washington County where the City's officers would be needed.
Councilmember Dougherty asked if there were other neighboring
communities entering into a similar agreement, and Chief Hansen
responded that most had, and he hasn't followed up with the couple that
hadn't yet.
Councilmember Dougherty, seconded by Councilmember Johnson, moved
to approve the agreement. Roll call vote taken. Carried 5-0.
VII. New Business:
A. Menards Yard Entrance—Conditional Use Permit and Design Guidelines:
City Planner Richards reported that Tyler Edwards made an application
for Conditional Use Permits for setback and parking to add an automated
express lane and Menards. He reviewed his planning report and reported
the Planning Commission recommended approval. Councilmember
Dougherty, seconded by Councilmember Runk, moved to approve the
Resolution. Roll call vote taken. Carried 5-0.
B. Approve Purchase of Five Police Vehicles: Chief Hansen reported that the
current police vehicles were part of a retired fleet. He said he created a
vehicle rotation of safe, presentable, and professional cars with higher
resale value. He said he included an unmarked truck in the request.
Councilmember Liljegren, seconded by Councilmember Dougherty,
moved to approve the request. Roll call vote taken. Carried 5-0.
C. Authorization to Offer Local Government Internship—,.Temp. Position:
City Administrator Johnson reported that the City was contacted by a
Hamlin University student, Katie Danielzuk, who was interested in
working as an intern for the City. He said staff determined some projects
that would be valuable for both an intern and the City, and that an
interfund transfer from health care costs to administration would fund the
position. He reported he contacted Ms. Danielzuk's references and
received positive feedback.
Councilmember Johnson, seconded by Councilmember Liljegren,moved
to authorize the offer. Roll call vote taken. Carried 5-0.
D. Consider Resolution Outlining Possible City COVID-19 Responses to
Aid: Actions Related to Liquor Licensing: Round 2: City Administrator
Johnson reported that Finance Director Caruso ran numbers to determine a
prorated refund of license fees for those businesses affected by the
Page 8 of 38
City Council Meeting Minutes
February 23, 2021
Page 4 of 4
Governor's shutdown orders mid-November 2020 through early January
2021. He said it would be an estimated total of$4,400 refunded.
Councilmember Runk, seconded by Councilmember Johnson,moved to
approve the Resolution. Roll call vote taken. Carried 5-0.
E. Sewer Cleaning Contract: Public Works Director Kegley reported that the
City maintained approximately 135,000 linear feet of sanitary sewer pipe
cleaned over a five-year period. He said Pipe Services proposed cleaning,
televising, and compiling expensive reports of the sewer pipes for
approximately $26,650 per year, and that he has been satisfied with their
work in the past. He recommended approval of the contract.
Councilmember Liljegren, seconded by Councilmember Dougherty,
moved to authorize staff to contract with Pipe Services. Roll call vote
taken. Carried 5-0.
F. Support Legislation Relating to the Small Cities Assistance Program:
Mayor McComber reported that two bills were presented after she testified
before the House Transportation Committee. She requested the City send a
letter supporting sustainable funding for a Small Cities Assistance
Program.
Councilmember Johnson, seconded by Councilmember Runk, moved to
authorize sending the letter. Roll call vote taken. Carried 5-0.
VIII. Other Council Items or Announcements: City Administrator Johnson reported
that he received an email that the Metropolitan Airports Commission was looking
to create a Lake Elmo local advisory committee and for appointment of
representatives from the City. He said he would put it in Weekly Notes and
Council could discuss it the following month.
IX. Adjourn: Councilmember Runk, seconded by Councilmember Dougherty, moved
to adjourn at 6:57 p.m. Roll call vote taken. Carried 5-0.
Respectfully submitted, Approved as to Content and Form,
Jennifer Pinski Mary McComber
City Clerk Mayor
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0
Oak Park Heights
Request for Council Action
Meeting Date: Tuesday March 9th 2021
Agenda Item: Arbor Day Proclamation 2021
Time Req. 1 Minute
Agenda Placement: Consent
Originating DepartmentlReques r: Public Works And Kegley—Public Works Director
Lisa Danielson, Arborist
Requester's Signature
77
Action Requested: ProcI4 Friday, Aril 3011 2 1 Arbor Day and May 2021 Arbor
Month
Please See Attached Proclamation.
Arbor Day is recognized in all 50 states as well as in many other countries. Many communities
have special Arbor Day events and activities such as tree plantings. During Arbor Month the
benefits of tree care and the importance of tree plantings are expressed. Arbor Day and Arbor
Month are a great way to get the community active outdoors and make a difference in the
appearance of their property and city parks. The City of Oak Park Heights has been named a
Tree City USA for 38 years strong and the award is valued greatly by the community. Therefore
I recommend the Council to proclaim Friday April 30' 2021 Arbor Day in the City of Oak Park
Heights and the month of May to be Arbor Month in the City of Oak Park Heights.
Page 11 of 38
CITY OF OAK PARK HEIGHTS
lit
PROCLAMATION
WHEREAS: Minnesota is home to many of our nation's natural resources,foremost
amonb them are our beautiful and abundant forests; and
WHEREAS: Trees are an increasingly vital resource in Minnesota today,enriching our
lives by purifying the air,conserving soil,water and energy, creating jobs
through a large forest products industry, serving as recreational settings,
providing habitat for wildlife of all kinds, and creating beautiful
landscapes to make our communities more livable; and
WHEREAS: Human activities such as construction damage,pollution and neglect, as
well as climatic extremes, disease and insects threaten our trees, creating
the need for concerted action to ensure the future of community and rural
forests in our state and throughout the country;and
WHEREAS: Each individual can act locally to improve the environment by planting
trees and ensuring that these trees are protected and receive proper
maintenance in the years ahead;and
WHEREAS: Each year on the last Friday in the month of April and throughout the
month of May, the people of Minnesota pay special tribute to the vital
natural resource that our trees represent and dedicate themselves to the
continued vitality of our state's community and rural forests;
NOW,THEREFORE I, Mary McComber, Mayor of the City of Oak Park Heights, do
hereby proclaim Friday,April 30,2021 to be
ARBOR DAY
and the month of May,2021 to be ARBOR MONTH in Oak Park Heights, Minnesota.
Signed this, ,2021
Mary McComber,Mayor
Tree City U.S.A. Page 12 of 38
Oak Park Heights
Request for Council Action
Meeting Date March 91h, 2021
Time Required: 5 minutes
Agenda Item Title: Approve the purchase of Officer portable radios, Officer body cameras, Squad
car video cameras, Squad car computers
Agenda Placement Consent Agenda
Originating Department/Requestor Steve Hansen, Chief of Police
Requester's Signature
Action Requested Approve Technology Updates and Purchases For portable radios, officer body
cameras, squad car video cameras and computers.
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
This Council Action Sheet seeks permission to update and replace various equipment that is in need of updating;there are
three(3)items:
ITEM 1: Portable Radios-$48,797
I am requesting the approval to replace 10 officer portable radios. The current radios are 12 yrs old and are no longer
supported by the manufacturer and have not been for the past couple of years. Parts and accessories for these radios can no
longer be purchased. These new requested radios are from Motorola under the APX series. These replacement APX public
safety radios offer encryption capability,allowing staff to share sensitive information with dispatch or other responders that
cannot be monitored by scanners. The APX line of radios also allows remote programming over Wi-Fi. Currently fielded
radios need to be periodically updated by county radio staff in person via USB cable.
10-Portable radios Motorola APX6000,with batteries,chargers is$48,797.00
Vendor:Ancom Communications contract bid pricing
Item 2: Squad Car Video and Body Cameras-$48,140
I am requesting approval to replace 4 squad video cameras,4 officer body cameras and adding 6 additional body cameras
for a total of 10. Currently our squad video cameras are 10 years old and only 3 of them are working.Also,we only have 4
body cameras that are 1St generation devices. Each officer needs to have their own. If there is a large-scale event or multiple
officers involved service call,we currently don't have enough cameras for everyone.It is an absolute must for each officer
to have one available. We have researched other systems and spoke with other vendors for pricing and demonstrations.We
recommend using the same company Watchguard that we currently use but with new updated equipment.
The new equipment will allow squad car cameras to wirelessly upload the video to a server at the PD. This will reduce the
size of hardware equipment currently in the squads as they currently load dvds into the device that are mounted on the
ceiling near the rear-view mirror.Additionally,there will be three squad cameras now recording in each squad. Two
cameras to the front of the squad which include a wide-angle fixed position and a second swivel camera that the officer can
adjust further out to the left or right depending on the incident location. The third camera is in the backseat area.
The new body cameras will now be able to record in conjunction with the squad cameras. This integrated system will allow
both camera systems to download on one event together.If the officer activates their body camera it will also activate the
squad camera too. Each of the new body cameras are more robust/ruggedize with improved camera angle along with two
microphones which counter act the wind interference. The new body cameras have improved battery capabilities designed
to last a 12-hour shift which is ideal for our current 11-hour patrol shift configuration.
Page 13 of 38
These cameras will all download to a new server that will now have redaction capabilities. This is extremely important and
necessary for fulfilling video requests. We can now block out or blur other persons or juveniles that might be intentional or
not intentionally recorded during an incident.Following current data practice laws.
10-body cameras Vista V300 and 4 squad video cameras 4RE is$48,140.00
Vendor Watch Guard is under contract bid pricing plus there will be an annual software maintenance fee for 14 devices at
approx. $2,730.00
Item 3: Squad Car Computers-$15,469.00
Third item request for approval is to replace all 4 squad car computers. The current laptops are 5-6 years old and need to be
replaced with upgraded hardware consisting of internal GPS and Cell provider network cards. I have examined two of most
popular or common laptops for law enforcement that are similar priced.I am choosing to stay with the Panasonic brand
with the semi ruggedized package. These laptops can also be docked in the squad cars or removed for portable use too.
4-laptop computer Panasonic Toughbook FZ-55 with ex warranty is$14,669.00+Software (Microsoft Office version
2019)is an additional$800.00.
Vendor Baycom is under contract bid pricing.
Funding and Bidding
All of the police equipment listed that I am requesting is under state bid pricing and funds have been budgeted for these
replacements in the Budgeted Project Fund see the allocated Sources in the chart below.
USE ESTIMATE SOURCE Current Balance
Portable Radios $ 48,797.00 Police Radio Equipment $ 60,080.00
Squad and Body Camera -VIDEO $ 48,140.00 Police Vehicles $ 188,003.00
Squad Laptops $ 15,469.00 Police Computer Equipment $ 44,612.00
TOTAL $ 112,406.00
Please see attached State contract bid sheets/quotes for more detail on specs.
Page 14 of 38
tiOLUTION.S QUOTE-.1409796
02/01/2021
OAK PARK HEIGHTS POLICE DEPT
14168 OAK PARK BLVD N
OAK PARK HEIGHTS, MN 55082
RE: Motorola Quote for Oak Park Heights PD APX6000 Portables 2021
Dear Chief Steve Hansen,
Motorola Solutions is pleased to present OAK PARK HEIGHTS POLICE DEPT with this quote for quality communications
equipment and services. The development of this quote provided us the opportunity to evaluate your requirements and
propose a solution to best fulfill your communications needs.
This information is provided to assist you in your evaluation process. Our goal is to provide OAK PARK HEIGHTS POLICE
DEPT with the best products and services available in the communications industry. Please direct any questions to Dean
Daninger at dean.daninger@ancom.org.
We thank you for the opportunity to provide you with premier communications and look forward to your review and feedback
regarding this quote.
Sincerely,
Dean Daninger
Motorola Solutions Manufacturer's Representative
I
Page 15 of 38
=sC3LUT1C7NS QUOTE-1409796
Oak Park Heights PD APX6000
Portables 2021
Billing Address: Shipping Address: Quote Date:02/01/2021
OAK PARK HEIGHTS POLICE OAK PARK HEIGHTS POLICE Expiration Date:05/02/2021
DEPT DEPT Quote Created By:
14168 OAK PARK BLVD N 14168 OAK PARK BLVD N Dean Daninger
OAK PARK HEIGHTS, MN 55082 OAK PARK HEIGHTS, MN 55082 dean.daninger@ancom.org
US US End Customer:
OAK PARK HEIGHTS POLICE DEPT
Chief Steve Hansen
shansen@cityofoakparkheights.com
651.439.4723
NumberLine# Item Description
APXTm 6000 Series APX6000
1 H98UCF9PW6BN APX6000 700/800 MODEL 2.5 10 $3,026.00 $1,853.50 $18,535.00
PORTABLE
1a H869BZ ENH: MULTIKEY 10 $330.00 $247.50 $2,475.00
1b QA05570AA ALT: LHON IMPRES2IP68 10 $100.00 $75.00 $750.00
3400 MAH
1c Q361AR ADD: P25 9600 BAUD 10 $300.00 $225.00 $2,250.00
TRUNKING
1d Q58AL ADD: 3Y ESSENTIAL 10 $115.00 $115.00 $1,150.00
SERVICE
1e Q15AK ADD:AES/DES-XL/DES-OFB 10 $799.00 $449.25 $4,492.50
ENCRYPTION AND ADP
1f QA09008AA ADD: GROUP SERVICES 10 $150.00 $112.50 $1,125.00
1g QA09007AA ADD:OUT OF THE BOX WIFI 10 $0.00 $0.00 $0.00
PROVISIONING
1h QA09001AB ADD:WIFI CAPABILITY 10 $300.00 $225.00 $2,250.00
1i H38BT ADD:SMARTZONE 10 $1,200.00 $900.00 $9,000.00
OPERATION
1j Q806BM ADD:ASTRO DIGITAL CAI 10 $515.00 $386.25 $3,862.50
OPERATION
1k H122BR ALT: 1/4 WAVE 7/8 STUBBY 10 $24.00 $18.00 $180.00
(NAR6595)
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying
Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then
Motorola's Standard Terms of Use and Motorola's Standard Tenns and Conditions of Sales and Supplyshall govern the purchase of the Products.
Page 2 Page 16 of 38
�t t �t rft=��� SOLUTIONS QUOTE-1409796
Oak Park Heights PD APX6000
Portables 2021
Line# Item Number Description Qty List Price Sale Price Ext. Sale Price
2 NNTN8860A CHARGER, SINGLE-UNIT, 12 $165.00 $112.50 $1,350.00
IMPRES 2, 3A, 115VAC,
US/NA
3 PMMN4069AL MICROPHONE,IMPRES RSM, 10 $133.00 $99.75 $997.50
3.5MM JACK, IP55
4 RLN6434B APX TRAVEL CHARGER 2 $111.10 $83.25 $166.50
5 PMNN4486A BATT IMPRES 2 LIION R IP67 2 $163.00 $106.50 $213.00
3400T
Grand Total $48,797.00(USD)
Notes:
° PLEASE BE ADVISED: Motorola Solutions is moving towards being more environmentally green and
emailing invoices. You may receive an email invoice instead of a mailed invoice, depending on the purchase. In
addition, the invoice may have a new address for submitting payments. If you have any questions or would like
to change where your electronic invoices will be delivered, please contact your credit analyst or dial
8004224210.
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying
Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then
Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.
Page 3 Page 17 of 38
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From day one, the single-band APX 6000 P25 portable radio has delivered legendary
APX ruggedness and reliability, without compromising on the form factor or features
required for routine activities and extreme emergencies. Now, as the ever-increasing M
needs of public safety personnel grow, we are evolving the APX 6000 to support newer
technologies like Wi-Fi°, Adaptive Audio Engine, and Bluetooth°4.0 wireless technology. ux*
These advances help improve the operational efficiency and response time of public
safety agencies while enhancing the safety of personnel and communities.
VOICE AND DATA,ALL AT ONCE SEAMLESS ON-SCENE COMMUNICATION
Update your radio fleet without interrupting voice Ensure fast and seamless communication and
communications with secure Wi-Fi.This dramatically collaboration across all responders arriving on a scene,
improves the speed of configuring new codeplugs, Mission Critical Geofence automatically changes a
firmware and software features over-the-air via Radio radio's active talkgroup based on its GPS location and an
Management*.Agencies can pre-provision up to 20 agency-defined virtual barrier.For example,an incident
secure Wi-Fi hotspots so personnel can easily access commander can create a geofence around the 3-block
updates at the facility or in the field. radius of a burning building so that all arriving personnel
are automatically placed in the same talkgroup. *Radio Management
HEAR AND BE HEARD application simplifies APX
The APX 6000 is equipped with a 3-watt speaker,3 EMERGENCY FIND ME radio configuration and
integrated microphones and the Adaptive Audio Engine. Bluetooth 4.0 laces a wide range of wireless managements programming
9 P P 9 P 9 up to 16 radios atone time
This changes the level of noise suppression,microphone accessories at your disposal and provides personnel with and tracking which radios
gain,windporting and speaker equalization to produce an added level of security by improving response time have been successfully
clear and loud audio in any environment. in emergencies.With Emergency Find Me,a Bluetooth- programmed,providing a clear
view of the entire radio fleet
enabled beacon signal guides other Bluetooth-enabled and a codeplug history for
APX radios within range to assist the user in distress. each radio.
PRODUCT DATA SHEET I APX 6000 SINGLE-BAND PORTABLE RADIO
Page 18 of 38
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WATCHGUARD V300
CONTINUOUS- OPERATION BODY CAMERA
The WatchGuard V300 continuous-operation body camera with detachable battery, wireless uploading and
expansive storage addresses law enforcement's need for cameras to operate beyond a 12-hour shift.
SPECIFICATIONS SHEET I WATCHGUARD V30O BODY CAMERA 090TOQOIZ,z�,A SOLUTIONS
IONS
Page 19 of 38
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CUSTOMER: Oak Park Heights Police Department ISSUED: 1/29/2021 5:37 PM
EXPIRATION: 5/31/2021 10:00 AM
„ TOTAL PROJECT ESTIMATED AT:
>>> $48,140.00
ATTENTION: Chief Steve Hansen SALES CONTACT: Steve Doble
PHONE: 651-439-4723 DIRECT: 612-306-8241
E-MAIL: shansen@cityofoakparkheights.com E-MAIL: Steve.doble@motorolasolutions.com
V300 Proposal
VISTA HD Cameras and Options
Part Number Detail Qty Direct Discount Total Price
VIS-300-BWC-001 V300, Body Worn Camera, 1080P, 6.00 $995.00 $100.00 $5,370.00
WiFi/Bluetooth with Removable Battery
VIS-300-CHG-001 V300, USB Dock,D300,Desktop Charge/Upload 1.00 $95.00 $95.00 $0.00
Kit Incl. Power and USB Cables
V300 and 4RE System Bundle. Includes 4RE
Standard DVR Camera System with integrated
20OGB automotive grade hard drive,ZSL
camera, 16GB USB removable thumb drive,
rear facing cabin camera,GPS, hardware,
4RE-STD-GPS-RV2 cabling and your choice of mounting bracket. 4.00 $5,550.00 $400.00 $20,600.00
It wit[also include the V300 Continuous Use
Wearable Camera with 12 hours continuous HD
recording,one camera mount, 128 GB of
storage,Wi-Fi docking base, Power over
Ethernet Smart Switch
VISTA HD Warranties
Part Number Detail Qty Direct Discount Total Price
WAR-300-CAM-1ST Warranty,V300 1st Year(Months 1-12) 10.00 $0.00 $0.00 $0.00
Included
Evidence Library 4 Web Software and Licensing
Part Number Detail Qty Direct Discount Total Price
KEY-EL50SRV-001 Evidence Library,Web Server Site License Key 1.00 $1,000.00 $0.00 $1,000.00
SFW-4RE-DEV-FEE Evidence Library,4RE Annual Device License 8 4.00 $195.00 $0.00 $780.00
Support Fee
SFW-BWC-DEV-FEE Evidence Library,VISTA/V300 Annual Device 10.00 $195.00 $0.00 $1,950.00
License Et Support Fee
Shipping and Handling
Part Number Detail Qty Direct Discount Total Price
Freight Shipping/Handling and Processing Charges 1.00 $250.00 $0.00 $250.00
$29,950.00
415 E.Exchange Parkway• Allen,TX• 75002
Toll Free(800)60S-6734• Main(972)423-9777• Fax(972)423-9778
www.WatchGuardVideo.com f
N69A0�8
l
(_ L.D R R®
Technical Services Calculator
WatchGuard Video Technical Services
Part Number Detail Qty Direct Discount Total Price
Tier 2 Remote Installation. Includes Project
Coordination,Project Management, Pre-
Deployment IT Call, Provisioning of ELC and
Azure AD, Install OS and SQL(if Purchased
SVC-4RE-RMT-410 from WatchGuard),Configuration of SQL 1.00 $1,500.00 $0.00 $1,500.00
Server, Installation of Evidence Library,
Webinar Training of Officer and Admin Staff,
Support Handoff,Post Deployment Follow-Up
and Limited WiFi Network Configuration.
$1,500.00
Server Hardware and Options
Server Hardware and Software
Part Number Detail Qty Direct Discount Total Price
Server,EL5,Tower, 1-10 Concurrent Cars,
HDW-4RE-SRV-004 16TB,RAID 6,Windows 10,Keyboard,Monitor, 1.00 $5,995.00 $0.00 $5,995.00
Mouse
WAR-SRV-TWR-5YR Warranty,Tower Server,Extended Warranty to 1,00 $650.00 $0.00 $650.00
5 Total Years
Shipping and Handling
Part Number Detail Qty Direct Discount Total Price
Freight Shipping/Handling and Processing Charges 1.00 $0.00 $0.00 $0.00
$6,645.00
4RE and VISTA Proposal
4RE In-Car System and Options
Part Number Detail Qty Direct Discount Total Price
CAM-4RE-PAN-NHD Additional Front Camera,4RE, HD Panoramic 4.00 $200.00 $20.00 $720.00
Wireless Video Transfer and Networking Options
Part Number Detail Qty Direct Discount Total Price
MikroTik Configured Wireless Kit,4RE In-Car
4RE-WRL-KIT-101 802.11n(Radio,Antenna,PoE,2-10'Ethernet 4.00 $200.00 $20.00 $720.00
Cables) _.
WAP-MIK-CON-802 WiFi Access Point,Configured,MikroTik, 1.00 $250.00 $0.00 $250.00
802.11n,5GHz,SXT,AP
Additional Software and Licensing
Part Number Detail Qty Direct Discount Total Price
KEY-WGV-RED-001 Software,REDACTIVE(sm),Single User 1.00 $4,995.00 $500.00 $4,495.00
License,Rev 3.0
WAR-WGR-MNT-3YR REDACTIVE(sm),Software Support& 1.00 $2,795.00 $280.00 $2,515.00
Maintenance,3-Year Bundle
WatchGuard Video Technical Services
Part Number Detail Qty Direct Discount Total Price
415 E.Exchange Parkway• Allen,TX• 75002
Toll Free(800)605-6734• Main(972)423-9777• Fax(972)423-9778
www.WatchGuardVideo.com
popA� 8
I J 1
� J, rkm
WRTCH
hit
BRK-DVI-MIC-100 V300 Ethernet Transfer Station, 8 Bay 1.00 $1,495.00 $150.00 $1,345.00
Shipping and Handling
Part Number Detail Qty Direct Discount Total Price
Freight Shipping/Handling and Processing Charges 1.00 $0.00 $0.00 $0.00
$10,045.00
Total Estimated Tax, may vary from State to State $0.00
Configuration Discounts $3,385.00
Additional Quote Discount $0.00
Total Amount
NOTE: This is only an estimate for 4RE Et VISTA related hardware, software and WG Technical Services. Actual costs related to a
turn-key operation requires more detailed discussion and analysis,which will define actual back-office costs and any costs
associated with configuration, support and installation. Please contact your sales representative for more details.
Title and risk of loss for the Equipment will pass to Customer upon shipment by Motorola, notwithstanding any other terms and
conditions.
To accept this quotation, sign, date and return with Purchase Order: DATE:
415 E.Exchange Parkway• Allen,TX• 75002
Toll Free(800)605-6734• Main(972)423-9777• Fax(972)423-9778
www.WatchGua[dVideo.com
32Off38
BAYCOMPanasonic
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e
Panasonk
fid
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■ Innovative modular design and user-removable MIL-STD- THE WORLD'S LIGHTEST AND THINNEST
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MobileMark 2014 with optional 2nd battery The Panasonic TOUGHBOOKI 55 breaks new ground offering unrivaled
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■ Backwards compatibility with the previous readers,and even discrete graphic expansion packs are user-upgradeable.
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■ State of the art technology including infrared customers'investments while saving time and resources.Built with state of
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and more secure Wi-Fi,and a 25%larger touchpad.
Sam Colucci
scolucci®baycominc.com 1.800.662.3537
(920)544-4311 na.panasonic.com/us/TOUGHBOOK55 TOUGHBOOK]
www.baycominc.com
mkt
Page 23 of 38
A Lifeline in the
BAYCOMMoments that Mattel
SAM COLUCCI OAK PARK HEIGHTS POLICE DEPT
9494 HEMLOCK LANE N STEVE HANSEN
MAPLE GROVE, MN 55369 14168 OAK PARK BLVD N
PHONE: 920-544-4311 OAK PARK HEIGHTS, MN 55082
PAX: 920-468-8615 3/1/2021
scot ucciCa)bavcominc.com 651-439-4723
shansen()citvofoakoarkheights.com
QUOTE NO.SC20210301 D
PRICING AND FINANCIAL OPTIONS SPECIFIC TO THIS OFFERING:
EQUIPMENT DETAILS AND PRICING
QTY MODEL AND DESCRIPTION UNIT PRICE TOTAL PRICE
Minnesota State Contract Number 179907
4 Panasonic Toughbook FZ-55 $2,649.00 $10,596.00
Intel Core i7-8665U 1.9GHz vPro Processor
14"FHD 1000 nit Gloved Multi Touch Display
8GB SDRAM
512GB Solid State Hard Drive
802.11 a/b/g/n/ac
Ethernet NIC 10/10011000
Bluetooth
4G LTE Multi Carrier WWAN-Band 14
Dedicated GPS
Dual Pass Through Antenna(Chl:GPS/Ch2:WWAN)
Windows 10 Pro
Emissive Backlit Keyboard
Infrared Webcam
Standard Battery and AC Power Adapter
3 Year Parts&Labor Warranty
OPTIONS:
Extend Preferred Warranty to 4 Years: $177.00 each
Extend Preferred Warranty to 5 Years: $307.00 each
Upgrade to 3 year Protection Plus(No Fault)Warranty: $265.00 each
Upgrade to 4 year Protection Plus(No Fault)Warranty: $439.00 each
Upgrade to 5 year Protection Plus(No Fault)Warranty: $705.00 each
CD/DVD Super MULTI Drive: $85.00 each
4 Add SGB Additional Memory $137.00 $548.00
Havis Vehicle Docking Station: $778.00 each
Dual Pass Through Antenna
Includes Lind Power Supply
EQUIPMENT COST: $11,144.00
Payment Terms:Net 30 Days SHIPPING: Included
Quotation Good for 90 Days TAX: Exempt
We impose a surcharge of 2%on credit card purchases over TOTAL: $11,144.00
$1,000.00 which is not greater than our cost of acceptance.
Your signature is an agreement to purchase and an acceptance of Baycom's Terms&Conditions
(http://terms.baycomine.com)
Approved By: /
AUTHORIZED CUSTOMER SIGNATURE DATE
All of the information listed on this proposal is confidential and proprietary information.
If You Have Any Questions,Please Contact Sam Colucci at 920-544-4311
www.baycominc.com I 820.468.5426 I 800.726.5426
MOTOMOLA SOLUTIONS TOUGHBOOK
M6e So4EeeG✓nJINx TPJ30owrecticn KAYCOMWIRELESS
VESTA91-i ISCIUAP Arfi/tri/tri Ab 3M
Page 24 of 38
BUDGETED PROJECTS AND EQUIPMENT REVOLVING FUND
SCHEDULE OF ACTWITY
2020 2020 2020 21!20 272,. 1117' 2321
PROJE2G 19 PROJECTED 9LDGETED PENDING PROJPCTED PROJECTP(] =R.OJL(,TED PROJECTL;1
CT BALANCE REVENUE E%PENDFTURE
-` _ E%P ENDIT4:RF BALANCE XECVtNUE
31g0ACd EXI'ENSF 9RLANLt
i7C.C•00 iFo0.G301 -.
r IL :•J.vl FL.
FNO,18CT5 29.G7C .
25.8 IU
'.IJ•.I'r,;IPR. )1NG MAIN7ENR44CE 1E6.620 15.000 �.� ..
781,620 15,000
1:;AI_T.IP ROVEMEIYTS 401.154 1511.1•[;:
- 401,154 dG.C•'r ""007 296.154
F':.,, C.,P.rJT-'Jrv.r.:_L 71.070 20.(100 r20.07d',
7fi•070 20.1:nC ::IU_:7D0i 7,070
PARI,i',I LLl),i;•,;A I',-S REPLACEMENT 255,014
256014 50.000 306,014
ORENM1..4':.3�',1P'.fi ilt�Sl.. 1'JD 394
TELEPHOF,F IJI'LAaEMENT 394 394
COALCOAL I I:0'!c,F,.fILITY CITIES 16.000 - - (25.000) (25,DOOI
76.004
L,V ERALO A`iI!BORE ERADICATION 720.040 }2016,0110 DdU
�`.Eti6PLRN1`.ul 7701 120,000
P•.-4..1::'i;'J F.:.S'.:EHL::�.E$:
77,801 77,60T
(.r;,r•:rUNP 517.619 -
4325 844 6& P.6bD f7G.000) 66,544
2f3,f75 47,175
- 26tl',350 43,701 (195,9avj f0$A30
;L LIC LIC NORICS VEHICLES 273794 M 50
329,294 50,700 (205.000) 174,994
I::.:.I.iM�dS�.:;_EB 277,24362.5W;:NIP MAPS 339,703 62.500 (289,000) 113,203
4,017 4,077
COPY MACHINE5000 4,017
BUILDING OFF1CrAL VEHICLE2385,000 5.000
CIVIL DEFENSE 29134 3,000 238 234
..-,'P.ITFRS: 32,134 3,DOD 35,134
'-'LA-,-A'FUND 68.423 18,800 !24,353) 460.670
28.750 (43,503) 37.920
'i Fl7Np$ 31.543 6.200
TC-Al ['.C.r•.17II7,,- 37,743 7,250 (14,507) 30,493
97.908 24,800 [24,363] - &6,473 28,000 (58,000) 69x13
71-.N'4 F isC",<. ,x ES URFACWG 20,000 [11,4755 &525
L.
1''J911-C J-111-CV, +.i.r-(TOL FUND 8.525
23.948 3ALY0
T k 31,159 3,000 34,15E
.:l.. CiUIrrdE•Ji 53943 6.440
FIRE$Pt,TION
59,943 8,200 68,143
114,714 93,000 {92.821} 114.893 93.000 (132.821)92,820 116.072
POLICE DONATIONS 2.3215 200
(9701 1,556 1.556
POLICE RADIO EQUIWA N7 55,080 5.000 80.060
5,400 (47.001)1 16,DBU
POLICE COMPy1TER ECR.I`rnEHT 38,612 6,p�
COMPUTER$OFT;tiq-:' 44,612
�3E8 5,000 {20,000} 29.612
PUOJC VK);v'S ED 11':'.I'_.'.' 9,368 9,388
G C:LF'7.;;!Y`d"'(;r:,:. U,llP,GfS.•C7-teP A[AFS) 22.849 22,949
125,264 B.00Q (6.7851 06.064
131264 8,000 4795) 134,479
TCTA1 P:_0_c:hi:•t.iS P.OUIPMENT 148,213 9,000 - 15&213 8.000 513,570] 150,643
:c-E?CH:.'J;=_,i.31 434.704 79.104
,.A, _ 513,800 79.100
- 594,904
6sm x,&`Z esdD
(;.c r, IP�I 0'" nC.-..NT 24,600 3,500
�ouvcl. IL:A••-,. 4.0003-50D 3.5oa 31,540
CHLORI'. f'U-7 zTER x',400 4,000
'JN,r.Ll n-ne 1-I, 423279' - ..
423.279 423,279
7OTA15 $308,642 584.600 (905637 -
1 3.988,605 784,080 17,0%,391} 3,717,214
Page 25 of 38
THIS PAGE INTENTIONALLY LEFT BLANK
Page 26 of 38
Oak Park Heights
Request for Council Action
Meeting Date March 9th, 2021
Time Required: 5 Minutes
Agenda Item Title: Disposal of Surplus—Audio/Visual Equipment.
Agenda Placement Consent Agenda
Originating Department/Requestor: Eric Johnson, City Administrator
Requester's Signature:
Action Requested Declare Certain Audio-Visual Equipment as Surplus and Authorize Staff to
Dispose of via donation to other Local Units of Government.
Background/Justification (Please indicate if any previous action has been taken or if other public bodies
have advised):
With the updating of the City Council Chambers with modern/digital—streaming equipment and that is
expected to facilitate further remote/zoom type meetings; much of the old equipment is no longer needed
by the City and generally beyond interface with new systems.
The attached listing outlines that equipment and attempts to place a value on these based on comparable
sales found on various websites (research done by Mr. Don Fixmer) and totals $3,375.00. Mr. Fixmer
has indicated that there may be communities in the St. Croix Valley that may be able to use some or all
of this equipment for their own broadcasting — as it still is functional for basic recording and limited
broadcasting.
Please note, that some of this equipment might be considered "hazardous" — such as old Ray-tube TV
sets and/or other electronics—these would need to be disposed of appropriately. The City's allocation to
any other LGU would be in an"as-is" condition.
Staff requests the authority to dispose of this property via a donation to another local unit of
government or local non-profit organization. The City would receive no compensation, but would be
relived of the disposal and storage responsibilities. These authorities generally fall under MN Stat.
471.64.
Page 27 of 38
2020 Minnesota Statutes > MUNICIPALITIES >Chapter471 >Section 471.64
4 471.635
2020 Minnesota Statutes
471.64 1LAY GET,DISPOSE OF PROPERTY TO,FROM U.S.,STATE.AGENCIES.
Subdivision 1. Ignore statutes,charter. Any count-_city_toniL school district;or other political subdivision ofthe
state may enter into ane contract Wath the United States ofAmerica or with any agency thereof any state agency,or with
any other political subdivision of the state for the purchase,lease,sale.or other acquisition or disposition of equipment,
supplies;materials,or other property,including real properh-,without regard to statutory or charter provisions.The
acquisition or disposition of such property from or to the federal government shall be in accordance with the rules and
regulations which may be prescribed by the United States ofAmerica or any agency thereof
Subd.2. Designation,authorization. The governing body of any political subdivision of the state may designate by
appropriate resolution or order any officer or employ=ee of its ono to enter a bid or bids in its behalf at any sale of
equipment,supplies,material or other property including real property_awned by the United States of America or with
any agency thereof,any state agency;or with any other political subdivision of the state and may authorize the officer or
employee to make any down payment,or payment in full,required in connection�A ith such bidding.
Histoir: 19Y5c 167s 1 2; 1955 c 637 s 1: 19.57 c 1-'8 s 1 1974 c 260 s 8;1986 c 327 s 4: 1986 c 444
Page 28 of 38
Ca -arlf[ Heo
i
Vide
g=Lfirn -7 nf, int Ust dUe to nle:�Lvlv
0 u
h a r7n,be 0 s
-?—Y
Brand miodel ;# (-Bsri2f 4;) R.esale
p on
111- Compix 4LCG-'3Q0D.Lrr,3 fF 6490.214-',17 7 Charactl_nlir Generator 7'. .tisr
S 2 7 Zj,'!10
(1)- Extron #IISS-408 (A090TIMME.22271WO1766132-2) Video Svvit-C]191-
$275.00
(I)- Extron #R-`.`p2,0Da 1A-nS4ZY40E.21S,26!NC8734579-7'p Video ConviOLI, 'Console
(I)- Extron Mtra 33HVA 'A07Y'R'E21670PO163003020-508r'� Pplatrix Switcher
$275.00
(l)- Extron ,#VSC-5��-JO [AD 931QDE2-1344FIOi6,:j545 - nver-ter
Video Scan 0,a
$125.00
(I)- Crown #CTS-4200A (800171927D Four-Channel Audio Amplifier
III Eia,.,—ri Systems T-ftikaxy,a f�;,!5030 3:3� -G-na n--,ai -AU C7-3 N`
$150.00
(1)- Biamp Systems #Nexia-CS (01503090) 10-Channel Atudilo Mixer
$4150.00
Biamip -Sysfea-,s #Volume 8 (A0134138) Audio Controller
$25.00
2-M smn ', µ s te m si-�I U ry,e 6 "4',0'-'755,37) A u d, o C o nt r a N,e;
S2 5.0 C".
(1)- BiampSyste�,ns #SeiactE (AC'173761) Aud"o0ontroller
$25.00
_%J7
e7
$15 10 C
(1)- LG #L1942-SEU (OC3NDYGJXOIO) 19" Flat Screen VGA M. onitor
$125.00
fT:,Q3NDFVJX027) 19" Flat creenVC-Afflonfor
00
(QA7,07U86051) i9," late Screen VGA Monitor
('i 2 ID r;
fl)- HitaC-hi #RC-C,110 (-15010113) Camera Rernote Controller
$1500
K-amer#11ID-41 OXL
vid
$125.00
*(KIEV
J-L-Ir F-1ACE
Page 29 of 38
Page 2
(I'- Kra-nc-r#VP--4,'14 Q'11'0726769010106) Video
-to-'RXGA Scal'ar
SI 001.00
Krwrner#V7-,-"14 f0I-I,07576G00'I,23';,
C 0,0 w3
(1)- Panasonic #CT-1386YD (LB90701052) i'vialli-Input CRT Eficnitor
' $100.00
ilk 100W744 -�e & f RT Wlonitw9G
$50-00
(I)- Panasonic #1M-V-BM500 t9TVY09745) 5" Single B&VV CRT monitor
$50.00
(I)- Panasonic #M-8 .500 (97A'09746 5" Single B&W CRT Monitor
$6 0 Vi
(I)- Panasonic #WV-BM500 (4YW16075) 5" Single B&W CRT Monitor
(1)- Pay ascrriic #DRUIR-ES20 fQ,--,5KHQJ1782), DVD Recordst-
$50.00
(I)- QVC #HR-S490OU (15831301) VIHS Recoirder
$35.00
(i'- Micf-,ona #2785 IT
2581 12-Volt Power Supply
$25.00
'I)- T�aa i�FI-2'C-,IV-.K2 73641572! SImaa C--hannel 61-vea" Avmp�;Iar
E
Ch�e'; #-CMA440 (J 3 3 3 9) Cl-e J i f in g M cunt $50,00
WV- -'ty #�64PUA fric SX) 34070 Iri 1 2-Aux In Amp'liffer .1 Mixer
(4)- Extron #26-533-03 (no S.N.) VGA-to-BNC 10-footVIdso Cables $50.00
Lz
(2)- E.-Var x-26 C°1_ ,,n-- 5,14.) VGA-to-BNC 5-foot Videc Cables Z
(I)- Panasonic #9747 (97WO) 3-way Mounting Bracket $25.00
RCA, and VI-.-JA audio I video cables $50.cn"
*GRAND TOTAL= $3375.(!
*Ust Coag piled -h
Dan FixymeT
,Vallsy Access C'4al-If-Is
is
X651)?30-2SG6
-L
Page 30 of 38
Oak Park Heights
Request for Council Action
Meeting Date March 9th, 2021
Time Required: 5 Minutes
Agenda Item Title: MAC- Lake Elmo Airport—Advisory Commission
Agenda Placement New Business
Originating Department/Requestor: Eric Johnson, City Administrator
Requester's Signature:
Action Requested _Discussion, Possible Action
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
The City did participate in the JOINT AIRPORT ZONING BOARD (JAZB) discussion as
requested by the Metropolitan Airports Commission (MAC) over the past few years which was a
local stakeholder discussion outlining zoning overlay requirements for the Lake Elmo Airport and
the vicinity.
At this process now moves towards application of such rules, the MAC is seeking a to create the
Lake Elmo Local Advisory Commission to ensure there is a continuing conversation between their
offices and the local community. According, they are seeking two members from the City of Oak
Park Heights (and other members)to continue to serve on this Commission—One Member and One
Alternate.
If the City would like to continue in this, the MAC is seeking a resolution of appointment of two
persons. Staff has drafted a resolution—attached—that appoints the two Council members that
participated in the JAZB process—Mayor McComber and Council member Mike Liljegren for a
TWO-YEAR term.
Page 31 of 38
RESOLUTION 21-03-12
RESOLUTION AUTHORIZING PARTICIPATION IN THE LAKE ELMO AIRPORT
ADVISORY COMMISSION AND APPOINTING A PRIMARY AND ALTERNATIVE
REPRESENTATIVE FROM THE CITY TO THE COMMISSION
WHEREAS, the City of Oak Park Heights has been invited by the Metropolitan Airports
Commission (MAC) to participate in the newly created Lake Elmo Airport Advisory Commission;
and
WHEREAS,participation in the Lake Elmo Airport Advisory Commission will provide a forum for
airport users, stakeholders and community members to interact and advise the Metropolitan Airports
Commission on matters concerning the airport; and
WHEREAS, as a member of the Lake Elmo Airport Advisory Commission, the City Council can
appoint a primary representative and an alternate to serve on the Commission for a two-year period;
and,
WHEREAS, it is in best interests of the City to participate in the Lake Elmo Airport Advisory
Commission and appoint representatives to serve on the Commission.
THEREFORE,BE IT RESOLVED,that the City Council of Oak Park Heights, Minnesota,hereby
authorizes participation in the Lake Elmo Airport Advisory Commission.
BE IT FURTHER RESOLVED,that the City Council hereby appoints Mayor Mary McComber
as the primary representative and Council Member Mike Liljegren as the alternate, to serve on the
Lake Elmo Airport Advisory Commission on behalf of the City of Oak Park Heights for a two-year
term.
Adopted by the Oak Park Heights City Council this day of March,2021.
Mayor Mary McComber
Attest: City Clerk
Page 32 of 38
February 12, 2021
Mr. Eric Johnson
Oak Park Heights City Administrator
14168 Oak Park Blvd North
Oak Park Heights, MN 55082
Dear Mr.Johnson:
The Metropolitan Airports Commission (MAC) invites the City of Oak Park Heights to participate as a member of
a newly formed Lake Elmo Airport Advisory Commission ("Commission"). This Commission will support the
ongoing efforts to engage the stakeholders of the Lake Elmo Airport community.
This Commission will provide an open and balanced forum for strengthening relationships between MAC, airport
users, stakeholders and the community.The proposed membership consists of representatives from surrounding
cities, townships, Washington County, airport businesses, pilots and the Experimental Aircraft Association. The
role of the Committee will be to participate in discussions about matters concerning the Lake Elmo Airport as well
as share information with their respective communities about the Airport. The first meeting is anticipated to held
during the second quarter of 2021, with quarterly meetings the remainder of the year. If necessary, virtual
meetings will be held due to the health pandemic to be consistent with Governor Walz's directives. Attached are
two documents providing more information about the Commission: 1) proposed draft bylaws; and 2) draft annual
work plan.
We invite the City of Oak Park Heights to appoint a primary representative and an alternate to serve on this
Commission for a two-year term. Please provide formal appointment documentation (e.g., resolution or official
letter). The representative must be vested to represent their entire constituency. MAC staff will follow-up with a
phone call to answer questions you may have about the commission and discuss representation.
We look forward to working with your appointed representatives over the next two years.
Sincerely,
Dana Nelson
MAC Director, Stakeholder Engagement
Cc: Joe Harris, MAC Director, Reliever Airports
Page 33 of 38
DRAFT BYLA WS OF
LAKE ELMO A/RPORTADVISORYCOMM/SS/ON(LEAAC)
ARTICLE I
The name of this organization shall be the Lake Elmo Airport Advisory Commission, hereinafter
referred to as the "Commission." By appointing representatives to this Commission, the
appointing authorities do hereby endorse the purpose and goals as identified in these bylaws
and authorize and support the Commission as an advisory body to the respective appointing
bodies.
ARTICLE II
PURPOSE AND GOALS
GOAL: This Commission is formed to further the general welfare of the community and the
Lake Elmo Airport, a public airport in the City of Lake Elmo, County of Washington,
state of Minnesota, through minimizing or resolving problems created by the
aircraft operations at the airport.
PURPOSE: 1. The Commission shall advise the community and the Metropolitan Airports
Commission with regard to all matters affecting the Lake Elmo Airport, the
classification, rules and regulations supplied to the operation of the Airport and the
development of lands adjacent to the Airport.
2. The Commission shall cooperate with the Metropolitan Airports Commission staff
in reviewing matters affecting the use and control of the Lake Elmo Airport.
3. The Commission shall make its recommendations to the Metropolitan Airports
Commission regarding any proposal affecting the use or operations of Lake Elmo
Airport.
ARTICLE III
MEMBERSHIP
1. Officially designated representatives and their alternate representatives shall be appointed
to serve for two (2) year terms and until their successor is appointed. Vacancy shall be filled
by the appointing authority for a new two (2) year term commencing with the date of
appointment of such successor representative.
2. In addition to the designated USER and PUBLIC Representatives (or their appointed
alternate), non-voting membership to the Commission may include TECHNICHAL ADVISORS.
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TECHNICAL ADVISORS— Officially recognized organizations or agencies maybe called upon to
advise the Commission that include: the Federal Aviation Administration (FAA), Minnesota
Pollution Control Agency (MPCA), Metropolitan Airports Commission Board Members or
staff, and any other organization or agency that can provide technical assistance to matters
of interest to the Commission.
3. Voting membership of the Commission is as follows:
Public Representatives (Official City Council,Town Council or County Appointment)
One (1) representative from City of Bayport
One (1) representative from Baytown Township
One (1) representative from City of Lake Elmo
One (1) representative from City of Oak Park Heights
One (1) representative from City of Stillwater
One (1) representative from West Lakeland Township
One (1) representative from Washington County
User Representatives (Airport Manager Appointment)
Two (2) representatives from Experimental Aircraft Association Chapter 54
Four (4) representatives from airport business or at-large airport user
One (1) representative from airport FBO
Both Public and User representatives must be vested to represent on behalf of their entire constituency
and vote accordingly.
ARTICLE IV
VOTING RIGHTS OF MEMBERSHIP
1. A quorum at all meetings of the Commission shall consist of attendance by three (3) USER
REPRESENTATIVES and three (3) PUBLIC REPRESENTATIVES, or duly designated alternatives.
2. Each USER and PUBLIC REPRESENTATIVE, or a duly designated alternate, shall have one (1)
vote.
3. The Bylaws may be amended by majority vote of membership provided that notice of such
proposed amendments shall have been given ten (10) days prior to the Commission meeting.
Voting may be conducted via email, or by members in attendance at a meeting in-person or
through use of virtual collaboration tool.
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ARTICLE V
CO-CHAIRPERSONS
The representatives shall elect by majority vote from membership present (in-person or through
use of virtual collaboration tool) at the time of voting two (2) chairpersons; one (1) from the
PUBLIC REPRESENTATIVE constituency and one (1) from the USER REPRESENTATIVE. The
chairpersons will alternate conducting chairperson duties from one meeting to the next. The
Chairpersons shall serve for a two (2) year term or until his/her representation on the
Commission terminates, whichever occurs first; and until his/her successor is elected. The
powers and duties of the Chairpersons are as follows:
1. To preside at all meetings of the Commission.
2. To call special meetings of the Commission as he/she deems necessary, or upon request by
two (2) USER or two (2) PUBLIC REPRESENTATIVES.
3. To sign as Chairpersons of this Commission, with the approval of the membership,
certifications and other papers and instruments in writing that may require such signature.
4. To perform such other duties and tasks as these Bylaws or as the membership shall from
time to time prescribe.
ARTICLE VI
RULES OF ORDER
1. All administrative support will be provided by a staff member of the Metropolitan Airports
Commission.
2. All record retention will be provided by the Metropolitan Airports Commission.
3. Meetings will be held on a semi-annual basis at a minimum.
4. Membership will establish the location of meetings.
5. Roberts Rules of Order will preside on issues of disagreement.
6. Financing of the Commission initiatives relative to the respective constituencies will be
provided by that constituencies appointing authority, or as other sources of funding are
established.
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LEAAC Draft Work Plan(2021-2022)
1. NAP and pilot guide
2. Airport 101
3. Noise 101
4. Environment 101
5. Mobile Noise Monitoring Study
6. Monitor developments on airport
7. Receive updates about Land-use developments (comp plan updates, etc.)
8. Airport Tour
9. Celebrate runway grand-opening Summer 2022
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