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Home My WebLink About03-30-10 Council Packet CITY OF OAK PARK HEIGHTS TUESDAY, MARCH 30, 2010 CITY COUNCIL MEETING AGENDA 7:00 P.M. 7:00 p.m. I. Call to Order /Pledge of Allegiance /Approval of A;;enda T s11mated thm's 7:05 p.m. II. Department /Council Liaison Reports A. Planning Commission 13, Parks Commission C. Water Management Organizations D. Other Liaison /Staff reports 7:10 p.m. Ill. Visitors /Public Comment A. 2009 Audit and Financial Statements Report 13. Recycling Award (1) This is an opportu €city for the public to address the Council with questions or concerns on issues iiot part of the regular a -enda. (Please limit commenis to 3 11linutes ill ]en "th.) 7:15 p.m. IV. Consent Agenda (Roll Call Vote) A. Approve Bills & Investments 13. Approve City Council Minutes March 9, 2010 (2) ( Dailey Incorporated dba Carbone's P zzeria Request Ior New One -Sale and On- Sale Sunday intoxicating Liquor Licenses (3) I). City l Tall Facility -- Award Moving Contract to Alexander's Mobility Services (4) 7:20 p.n V. Public I Iearin -.s A. Public Bearing — Multi - Family Revenue Bonds (Series 2010) T. Nolde Development — Oakgreen Commons -- Not to Exceed $16,000,000 (:5) 7:30 p.m, VI. Old Business A. City I-3all Facility (ho enclosuiv) 7:40 p.m. VII. New Business A. Consider One -Year Extension to Planning Commission Lil Terns (6) B. City Hall Facility —'Text and Layout of Dedication Plaque (7) 7:50 p.m. VIII. Ad'tournment Page 1 of 22 This Page is Left Intentionally Blank. r• Page 2 of 28 Oak Park Heights Request for Council Action Meeting Date March 30, 2009 Agenda Item Remlinm Award Time Required 0 Agenda Placement Visitors/Public Comment Originating Department /Requester Administration /Jennifer 11inski Requester's Signature Action Requested Receive Information Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). Page 3 of 28 CITY OF ®AID PARIS HEIGHTS 141 G$ pak Park Boulevard No. ° P.O. Box 2007 ° Oak Park heights, MN 55082 -2007 ° Phone: 651/439 -4439 Fax: 651/439 -0574 March 25, 2010 Mike & Lynette Diethert 14256 57 Street North Oak Park Heights, MN 55082 Dear Mr. & Mrs. Diethert: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and /or smoke detectors). Your residence was checked on Thursday, March 25, 2010, to determine if you had your recycling bin out with your regular garbage, Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me at 439 -4439 at your convenience to arrange for delivery of the reward of your choice. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulati .n -sl �l Jen rifer Plnskl Administrative Secretary /Deputy Clerk I I i i I IYIY,, 1ulillllli . U,j I Id'.IILI11111111AI.1111 JAI Ill11,1,jl. IYl6"LliJ111111i111ijOhLIA,1,., II141 Y I406, 111, w.W610 I,, Ah;, I1i.01,'j, 6I llwl Y h1hh II 1.1, ..Ad ro4IYYJW g LIiLWY.JYJ{WI11Nik YWYWiYW.YY AILLiIIIIIYIAYAIIIIILIipIYYYri1WYIJIWAYIn111111AlYlillLYI1YIYIIYIYil ll1LI111YiIIlYli1lHLLi ,IiYlYl1Yry Tree City U.S. Page 4 of 28 i Oak Park Heights Request for Council Action Meeting Date March 30. 2009 Agenda Item Anprove Citv Council Minutes —March 9, 2010 Time Required Agenda Placement Consent Originating Department/lZequestor i Administration/Jennfer . . . ............... Pinski . R e quester's Signature, Action Requested ------------- ._ Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached draft minutes. Page 5of28 CITY OF OAK PARK HEIGHTS 7 :00 P.M. TUESDAY, MARCH 9, 2010 CITY COUNCIL MELTING MINUTES I. Call to Order /Pledge of Allegiance /Annroval of A eat xah: The meeting was called to order at 7:00 p.m. by Mayor Beaudet. Present: Councilmembers Abrahamson, McComber, Runk, and Swenson. Staff present: City Administrator Johnson, City Attorney Vierling, City Engineer I.,ong, and City Planner Richards. Absent: None. Mayor Beaudet added "Jorgenson Construction Inc. 9 "' Payment for New City Hall Project" as Consent Agenda Item 1. Councilmember McComber, seconded by Councilmember Swenson moved to approve the Agenda as amended. Carried 5 -0. IL Department /Council Liaison Rct)orts: A. Planning Commission: City Planner Richards reported that the next meeting of the Planning Commission was set for March I I and the main item on the agenda was a Public I Iearing by Xcel Energy to inform the public on the fly -ash site. B. Parks Commission: Councilmenzber MCComber reported that the next Parks Commission meeting was set for March 15 at 6:30 p.m. at City hall. C. Water Management Orpanizations /Middle St. Croix: Mayor Beaudet reported that the next meeting of the Middle St. Croix Water Management Organization was set for March I I at 7:00 p.m. at the Washington Conservation District Office. Ile stated there was no meeting in February. D. Other Liaison /Staff RCDorts: Councilmember McComber reported that there was a Yellow Ribbon Committee meeting at City Hall the previous week with West Lakeland Township, Baytown "Township, Bayport, and Oak Park Heights, She requested that if anyone was interested in being on the committee they should contact ]let McComber also reported that registration is open for the League of Minnesota Cities Conference scheduled for June. Mayor Beaudet reported that a reminder notice on the US Census was sent out. He encouraged residents to accurately Fill the census form out, as it is important in determining state aid eligibility. III. Visitors /Public Comment: Page 6 of 28 City Council Meeting Minutes March 9.. 2010 Page 2 of 3 Administrative Secretary Pinski reported that Randy and Lynn Garavalia of 14245 53 " Street North were chosen as the recycling award winner. IV. Consent Agenda: A. Approve Bills & Investments 13. Approve City Council Minutes . February 23, 2010 C. Xcel Energy Request for Permit Under City Ordinance 1 110 D, City Hall Facility . -- Approve Resolution Disposition of City Personal Property I. . .Award Fiber Optic Cable Pull Work to Automatic Systems I' Approve Resolution for Floodplain Ordinance Summary G. Electrostatic Painting of bile and Storage Cabinets 1-I. City Hall Facility ._. Low Voltae Cabling to Monitor Locations 1. Jorgenson Construction, Inc. 9" Payment for New City Hall Project Councilmember McCo €Aber, seconded by Councilmember Swenson, moved to approve the Consent agenda. Roll call vote taken. Carried 5 -0. V. Public Hearings: None VI. (old Business: A. City hall facility: Randy I?ngel of Buetow and Associates, the architect on the new City Hall project, provided a status update of the project. He reported the roof was nearly fully installed, the rotunda flashing was being installed, and the drywall was near completion. B. Reconsideration of, Design Guidelines Section 401.15 C.8.: Mayor I3eaudet, seconded by Councilmember Abrahamson, moved to reconsider the item. Carried 5 -0. Councilmember Abrahamson asked Mayor I3eaudet what the concern was. Mayor I3eaudet reported that lie would like the term `remodeling' defined, and a provision added that once a threshold was reached, the guidelines would be required to be followed. City Planner Richards stated he determined the definition of remodeling as 50 percent of :fair market value. Councilmenaber Runk pointed out that a 50 percent remodel could be accomplished with interior work only and would not trigger design guidelines. Councilmember Abrahamson suggested adding the language, "and includes significant changes to the exterior" to the definition. City Page 7 of 28 City Council Meeting Minutes March 9, 2010 Page 3 of 3 Planner Richards suggested that the Planning Commission take another look at the design guidelines update. Councilmember McComber, seconded by Councilmember Abraharnson, moved that the itern go back to the Planning Commission for discussion. Carried 5 -0. VII. New Business. None VIII. Adiournment: Councilrncrnber Swenson, seconded by Councilmember Abrahamson, moved to adiourn at 7:23 p.m. Carried 5 -0. Respectfully submitted, Approved as to Content and Dorm, Jennifer Pinski David Bcaude€ Administrative Secretary /Deputy Clerk Mayor Page 8 of 28 Oak Park H eights Request for Council Action Meeting Date March 30, 2010 Agenda Item Title Dailev Incorporated dba Carbone's Pizzeria Request for New On- Sale and On -Sale Sundav Intoxicating Liquor Licenses Time Required 5 Minutes Agenda Placement New Business Originating Department/ Requestor Finance -Judy Holst, Deputy Clerk/ Finance Director Requester's Signature Action Requested Approve On -Sale lntoxicatinp_� Liquor and On -Sale Sundav Liquor Licenses for Dailev Incorporated dba Carbone's Pizzeria effective May 1, 2010 Background /Justification (Please indicate any previous action, financial implications including budget information and recommendations) . See attached. Page 9 of 28 Memo March 26, 2010 To Mayor & Council From: Judy Holst, Deputy Clerk /Finance Director Re: New On-Sale Intoxicatin O Liquor License and On-Sale Sunday Liquor License Dailey Incorporated dba Carbone's Pizzeria The City has received applicatiom., for an On -Sale .Intox icating Liquor License and an On -Sale Sunday Liquor License for Dailey Incorporated dba Carbone's Pizzeria located at 5988 Osgood Ave. N. The requested start date is May 1, 2010. All applications have been investigated by the City Attorney and the Police Department and found to be in compliance with the City ordinance requirements for liquor license issuance. Dailey Incorporated currently holds a Wine License and 3.2 On-Sale License. These licenses will be cancelled upon issuance of new On-Sale and On-Sale Sunday licenses. City staff recommends approval of the issuance of an On-Sale Intoxicating Liquor License and Sunday On-Sale Liquor Liecrisc to Dailey Incorporated dba Carbone's Pizzeria upon payment of the license fees and approval froril the State of Minnesota, Department of Public Safety, Liquor Control Division. Page 10 of 28 Oak Park Heights Request for Council Action Meeting Date: MarchlOt". 2010 Time Required: I millute Agenda Item Title:. City Hall Facility --- Award Movin ,S -vices Contract to Alexander's Mobility Selvices Agenda Placement: --Con-s-e-mAR -'a ------- OriginatingDepartment/tRequo t Eric,lohnsmtCit _ t n r q, fol, Z _ Action Requested z w Background /Jusfifi ation (Please indicate if anV prelvious action has been taken or if other - public bodies have advised): Thc City issued an RP 'Q for MOVING SERVICES to move items and equipment fi into the Now City ]-lull and into possible storage units. The Following were the three received bids: .......... ------- Nameof Contractor Cashier's Check Base Rid Alternate Total Alexander's YES $ 3,398.00 $ 2,248.00 S 5,646.00 .... ...... --- - ----- - Beltman yl $ 5,933.00 $ 2,940.00 $ 8,773,00 ............................ Bester YES $ 6,785.00 $ 2,190,00 $ 8,975.00 . ..... ....... -- ----- At this thee, the City Commil should award the contract to Alexander's Moving Services for both the Base Bid and the Alternate. (The alternate price wm for moving remaining item into a storage trailer after the move-in was vokupleted) While Heste• Bros does have a lower Alternate cost, however by the firne the City would be done with a secondsct of contracts, insurance policies and security requirements, such time would far exceed the value of the saving of $58.00. Page 11 of 28 This Page is Left Intentionally Blank. sty z i Page 12 of 28 I �� Heights ~,==��^^^ Request for Council Action Meeting Duto� Murob3/y/�, 2.0-1QL___--_-____-- Time Required: ____- Agenda Item Title- Public]Mllti-]Fymil? Revenue Do ds Noldc Develop 1��1�� u�o��moux'uotto�uo;�}�A6, 0 _0 0- 2Q _Q� -"_'-- Placement: -- ~-~~ _-------_-__ - - - .-.--__--�_----_-__-_-_---_--___'_' /ctiou�egucatod Back (Please indicate if any p ^ ous action has been taken or if other p0bfic bodies have advised): The City of Cak Park Heights, Minnesota (the "City") has been asked to issue its Multifamily Housing KevenueBonds (Oakgreen Commons Project), Series 201.0 in an approximate aggregate principal amount not to exceed $1.6,000,000 (the "Bonds"). The Bonds will be initially sold to and underwritten by Dougherty and Company, LLC (the "Underwriter"). The proceeds of the Bonds will be loaned by the City to Oakgreen Commons, LLC, a Minnesota limited liability company (the "Borrower") pursuant to a Loan Agreement (the "Loan Agreement") and used to pay for certain costs incurred hythe Borrower in connection with financing the acquisition, construction and equipping ofanapproximately 120-unit assisted living facility with 26 memory care units, 6S assisted care unit:, and 19 independent living units located in the City (the "Project"). The Bonds and the interest thereon: (i) will be payable solely frorn the revenues pledged therefore under the Loan Agreement; (ii) will not constitute a debt of the City within the meaning of any constitutional or statutory limitation; (iii) will not constitute nor give rise to a pecuniary liability of the City or a charge against its general credit or taxing powers; (iv) will not constitute a charge, lien, or encumbrance, legal or equitable, upon any property of the City other than the City's interest in the Loan Agreement; and (v) will not constitute a general or moral obligation of the City. The City Council is being asked to hold a public hearing on March 30, 2010 to give the public the opportunity to comment on the proposed issuance of the Bonds and the proposed Housing Program. Notice of the hearing has been published in accordance with the law. No further action isreouiredat this time, however, nnAnd113.ZO10 dh cif will be asked to apQLove the issuance of the Bonds and the HousinR Pro& Page 1oo,om This Page Is Left Intentionally Blank. .C9U t= a ✓ s]' $Y a '.a i I i 3 Page 14 of 88 i A Oak Park Heights Request for Council Action Meeting Date:--,— March 2010 ... . ........... .. Time Required: ______3 Minutes Agenda Item'ritle: Consider One Year Extension to Planninp Commissioner LiIjPUeII term Agenda Placement: 13u New sin&q New 13,1" Originating Depaiarnent/Requ 4)rErie Johnson. City Administrator Requester's Signature _ e, Action Requested See o ow.__ Background/Justification (Please indicate if any previous action has been taken or if other oublic bodies have advised): At the March I 1"', 201 Planning Commission inceting, 1110 Commission did engage in the discussion of the fixture of' two of its Ineillbers possibly continuing to serve on the Planning Commission, Specifically, Warren Wasescha and Mike Lil ' iegren, both have served two corlsecilflvc fil I ]--tort ris and pllr io the planning Commission By-Laws may not serve an additional consecutive term. However, the City Coonci I may extend one or both of these persons terni by one additional year. Mr. Waseselia has declined to seek that extension; Mr. Liljegren was interested and would like to serve aii additional year. Considering this, the Planning Confimission did take the additional stop to endorse this one-year extension to Mr. LiIjegren. For the seat left vacant by Mr. Wasecha, the City has initiated the recruitment process; should the Council decide to not allow the ono--year extension for Mr. Liljogren, the City Will Llti]iZC the Sarno recruitment process for two individuals. Ilossible Action. Appoint Mike Lfljeg•en to a one-year special appointment to the Planning Commission with as term expiriug in May 201 Otheir Exoirinp_ Term8: .Jennifer Bye: Currently completing first foll three year term coh May 31, 2012. Chuck LeRoux Currently completing second full term, culminating May 31, 2012, Mike LiIjegren: Currently completing second full term, culminating May 31, 201 Mark Powell: Ctirrently completing first Full term, culminating May 31, 2012. Warren Wasesclia: Ctirrently completing second full terror, culminating May 31, 2010. Page 15 of 28 This Page Is Left Intentionally Blank. � z� Page 16 of 28 1 r. . Oak Park Heights .< Request for Council Action Meeting»• Date _ March 30, 2010 Agenda Item City Hall Facility - "Text and Layout of Dedication Plaque Time Req. 5 Agenda Placement N B usiness Originating; Department /Requestor Mayor Beaudet I Requester's Signature..._,..... ._ � ��•�� Action Requested R eview and approve _.__..._....._._.._...__..____. Background /Justifcation (Please indicate any previous action has been taken or if other public bodies have been advised). Review and approve general plaque text and layout with final approval by the City Administrator. Page 17 of 22 "HAVE THE COURAGE TO ACT INSTEAD OF REACT" Oliver Wendell Holmes Jr. Mayor David Beaudet Council Members Les Abrahamson Jack Doerr Mary McComber Mike Runk Mark Swenson Citizens Advisory Committee David Beaudet Daniel Eder Martin Hauble Mike Runk Allan Stevens Mark Swenson Chris Zeuli Gina Zeuli Building Design Committee David Beaudet Brian DeRosier Daniel Eder Judy Hoist Eric Johnson Jennifer Pinski Mary McComber Tom Ozzello Color & Furnishing Committee Brian DeRosier Judy Hoist Andrew Kegley Mary McComber Mark Swenson Jennifer Pinski Architect Buetow & Associates, Inc. General Contractor Jorgenson Construction, Inc. Dedicated October 9, 2010 Page 18 of 22 GT- PlaquesBookma Light (Tr Typeface name: GT- PlaquesBookmanOldStyle — File size: 157 KB Version: Version 001.000 Co (c) , 0. 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''_ CONTRACTOR PACE SERVICES L. P. r ��J �'�` "a jF�'•Litr`z. .,�. „ t> -�` w%' v fi , _:3 v.S, r ,. - < ?� '.�, � <�, 1 • r ! w This Page Is Left Intentionally Blank. Page 22 of 22 f