HomeMy WebLinkAbout02-09-2021 Council Packet CITY OF OAK PARK HEIGHTS
CITY COUNCIL MEETING AGENDA
TUESDAY, FEBRUARY 9, 2021 AT 6:OOPM
This meeting will be conducted by video/telephone conference due to the ongoing COVID-19 health
pandemic. The meeting will follow the provisions of Minnesota Statute § 13D.021. If practical,members of
the public may be permitted to remotely listen to the meeting as provided in 13D.021, Subd. 3, subject to
such person paying for any added cost incurred by the City as a result of the additional connection. The
open meeting can be viewed remotely online at: https://us02web.zoom.us/i/88688688908 or by calling
(312-626-6799)and entering meeting ID 886 8868 8908.
Please contact the City at 651-439-4439 or jpin ski@city ofoakparkheights.com in advance of February 9,
2021 if you have any questions about access.
6:00 p.m. L Call to Order/Approval of Agenda
Estimated
times
6:00 p.m. IL Council/Staff Reports
A. Mayor McComber
B. Councilmember Dougherty
C. Councilmember Johnson
D. Councilmember Liljegren
E. Councilmember Runk
F. Staff
• Recycling Award (pg. 3)
6:05 p.m. III. Visitors/Public Comment
This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please
limit comments to 3 minutes in length).
6:10 p.m. IV. Consent Agenda_ (Roll Call Vote)
A. Approve Bills & Investments
B. Approve City Council Minutes—January 26, 2021 (pg. 5)
C. Approve Resolution Recognizing the Contributions of Tony Weyer as Oak Park
Heights Parks and Trails Commissioner 2015-2020 (pg. 9)
D. Approve Renewal of Consumption and Display Permit for St. Croix Yacht Club
(pg. 11)
6:10 p.m. V. Public Hearings
6:10 p.m. VI. Old Business
A. City Stormwater Update— South of 55th Street/River Hills Development(pg. 13)
6:15 p.m. VII. New Business
A. 2022-2024 Snow Plowing Agreement(pg. 21)
B. Norell Ave—Backage Road—Clarifying Resolution (pg. 23)
6:30 p.m. VIII. Other Council Items or Announcements
6:30 p.m. IX. Adjournment
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Page 2 of 24
M
L•
Oak Park Heights
Request for Council Action
Meeting Date February 9, 2021
Agenda Item Recycling Award
Time Req. 0
Agenda Placement Staff Reports
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Receive information
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 3 of 24
City of
Oak Park Hei hts
14168 Oak Park Blvd.N.Oak Park Heights,MN 55082•Phone(651)4394439 9 Fax(651)439-0574
January 28, 2021
Mike and Shannon Sullivan
5495 Oakgreen PI N
Oak Park Heights, MN 55082
Dear Mr. and Mrs. Sullivan:
Thank you for participating in the City's recycling program. As an incentive to
recycle and to increase fire prevention awareness, the City rewards two residents
each month with their choice of an award of $25.00 or a fire extinguisher and/or
smoke detector(s).
Your residence was checked on Thursday, January 28, 2021, to determine if you
had your recycling bin out with your regular garbage. Your recycling was out and
ready for collection; therefore, you are one of this month's winners. Please contact
me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me
know your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in the
City's recycling program.
Congratulations)_-,
r
Jennifer Pinski
City Clerk
TREE CITY U,S.A.
Page 4 of 24
J
Oak Park Heights
Request for Council Action
Meeting Date February 9, 2021
Agenda Item Approve City Council Minutes—January 26, 2021
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signat
Action Requested Approve
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 5 of 24
CITY OF OAK PARK HEIGHTS
TUESDAY, JANUARY 26, 2021
CITY COUNCIL MEETING MINUTES
HELD VIA VIDEO CONFERENCE PER MN STAT. 13D.021
L Call to Order/Approval of Agenda: Mayor McComber called the meeting to
order at 6:02 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren, and
Runk. Staff present: City Administrator Johnson, City Clerk Pinski, City
Attorney Kevin Sandstrom, and City Engineer Mann. Absent: City Planner
Richards.
Councilmember Runk, seconded by Councilmember Dougherty, moved to
approve the Agenda. Roll call vote taken. Carried 5-0.
II. Council/Staff Reports:
A. Mayor McComber: She reported she recently met with the following:
Coalition of Utility Cities staff, Congresswoman McCollum; Washington
County Mayors; Senator Housley and Representative Christensen via
phone; and the Transportation Steering Committee for NLC. She also
reported she would be: testifying before the House Transportation
Committee regarding small cities assistance; attending the Minnesota
Advanced Leadership Conference; attending a meeting with the tax chair
Senator Nelson and Representative Marquart; attending continuing
meetings with the Midwest Governors Association on multiple different
items; and attending the JAZB meeting.
B. Councilmember Dougherty: No report.
C. Councilmember Johnson: She reported she attended the Parks and Trails
Commission meeting on January 25, and they announced a vacancy on the
Commission.
D. Councilmember Liljegren: He reported the next JAZB meeting would be
February 10 via conference call.
E. Councilmember Runk: No report.
F. Staff: City Clerk Pinski reported that Brandon Borchardt at 14630 57th
Street North was chosen as the recycling award winner.
III. Visitors/Public Comment: None
IV. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Minutes —January 12, 2020
Page 6 of 24
C. Approve Resolution Granting the Application of Stillwater Area Fastpitch
Association to Conduct a One-Day Raffle at Stillwater Area High School
on May 10, 2021
D. Approve 2021 Prairie Maintenance
Councilmember Liljegren, seconded by Councilmember Johnson, moved to
approve the Consent Agenda. Roll call vote taken. Carried 5-0.
V. Public Hearings: None
VI. Old Business: None
VII. New Business:
A. Tennis Sanitation Request to be on the City Council Agenda: City
Administrator Johnson reported that he received a memo from Willie
Tennis and Angela Hamann from Tennis Sanitation, the City's waste
hauler, that they were seeking a change in the appliance fee from $0.56 to
$0.75 per household per month; a change in the construction materials
extra item fee from $13.00 to $19.50 per cubic yard; and a change in the
extra bag fee from $1.75 to $2.00 per bag.
Willie Tennis and Angela Hamann were present at the meeting. Mr.
Tennis reported that they had received increases from the R&E Board and
all they were asking for was to cover the disposal fees.
Councilmember Liljegren stated he struggled with the fact that Tennis
Sanitation bid a contract that the City accepted, and they have come back
to the City Council a number of times requesting increases. Mr. Tennis
responded that they were asking for increases because their costs had
increased due to the disposal fee from the R&E Board. Liljegren
questioned whether they had anticipated fee increases when they bid the
contract. Ms. Hamann responded that the contract stated that they may ask
for increases.
City Attorney Sandstrom reported that the City had sent correspondence to
Tennis Sanitation proposing some rate increases in exchange for an
extension in the contract, but that it didn't appear to be acceptable by
Tennis Sanitation.
City Administrator Johnson recognized that Tennis Sanitation did a good
job for the City, and he recommended approval of the request from Tennis
Sanitation.
Page 7 of 24
Councilmember Runk, seconded by Councilmember Johnson, moved to
approve the rate increases requested in the memo from Tennis Sanitation.
Roll call vote taken. Carried 4-1, Liljegren opposed.
B. Bonding Bill Discussion: City Administrator Johnson reported that
Lockridge Grindal Nauen provided an estimate of$43,000 for their
services for a two-year time period, but said they may not need a second
year so costs could be lower. He said they also thought the were was a low
chance of success for the Memorial Avenue reconstruction project in the
bonding bill because it was not a regional project and not a matter of
public safety.
Mayor McComber reported she spoke with both Senator Housley and
Representative Christensen who were supportive of the City in helping in
any way they could. She said they thought the City would have a better
chance of success with anything related to the King Plant retirement in the
bonding bill.
Councilmembers Runk, Liljegren, and Dougherty agreed that it was highly
unlikely the Memorial Avenue project would get picked up in the bonding
bill and that the City should focus more on the King Plant closure.
Liljegren suggested maybe the transportation bill for Memorial Avenue
instead.
Councilmember Runk suggested a worksession prior to the next City
Council meeting to review the Memorial Avenue project and to outline
priorities for the lobbyists.
Councilmember Runk, seconded by Councilmember Liljegren, moved to
approve the contract with Lockridge Grindal Nauen, and to hold a
worksession on February 9 at 5:00 p.m. Roll call vote taken. Carried 5-0.
IX. Other Council Items or Announcements: None
X. Adiourn: Councilmember Dougherty, seconded by Councilmember Liljegren,
moved to adjourn at 6:51 p.m. Roll call vote taken. Carried 5-0.
Respectfully submitted, Approved as to Content and Form,
Jennifer Pinski Mary McComber
City Clerk Mayor
Page 8 of 24
Aori
t•
Oak Park Heights
Request for Council Action
Meeting Date February 9, 2021 _
Agenda Item Approve Resolution Recognizing-the Contributions of Tony Weyer as Oak Park
Heights Parks and 'trails Con7missioner 2015-7020
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signat e
�U,--��-
Action Requested Approve
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 9 of 24
RESOLUTION 21-02-08
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION RECOGNIZING THE CONTRIBUTIONS
OF TONY WEYER AS OAK PARK HEIGHTS
PARKS AND TRAILS COMMISSIONER 2015—2020
WHEREAS, Tony Weyer has served as an appointed member of the Parks
and Trails Commission from February 2015 to December 2020; and
WHEREAS, during his time as Parks Commissioner, Tony Weyer served
as a Chairperson and a Vice-Chairperson of the Commission, and participated in
the design process for Oak Park Crossing Park and the new park shelter at Cover
Park, and the implementation of a mountain bike trail in the City.
WHEREAS, the City Council of the City of Oak Park Heights relies on
the recommendations of the Parks and Trails Commission to assist in shaping the
vision of the City's parks, trails, and recreational opportunities in the City.
NOW, THEREFORE, the City of Oak Park Heights hereby recognizes and
commends Tony Weyer on his distinguished service to the Parks and Trails
Commission and his overall service to the City of Oak Park Heights and thanks
him for his dedication during his appointed term.
Adopted by the City Council this 9t' day of February, 2021.
Mary McComber, Mayor
ATTEST:
Eric Johnson, City Administrator
Page 10 of 24
R
1•
Oak bark Heights
Request for Council Action
Meeting Date February 9, 2021
Agenda Item Approve Renewal of Consumption and Display Permit for St. Croix Yacht Club
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signa �L�Q:7r
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
Consumption and Display Permits are issued by the State of Minnesota but require local
approval (MN Stat 304A.41.4, Subd. S). This permit allows a business to sell mixes, but not the
alcohol.
City Council approved the original permit at their March 27, 2018 City Council meeting. Staff
has reviewed the renewal permit application and is recommending and requesting approval by
the City Council.
Page 11 of 24
Minnesota Department of Public Safety
y' Alcohol &Gambling Enforcement Division
445 Minnesota Street
• St Paul,Minnesota 55101
651-201-7507
RENEWAL OF CONSUMPTION AND DISPLAY PERMIT
Permit Fee$250 (Renewal Date: April 1)
Iden: 68321 License Code: CDPRV Business Phone: 6128896581
St.Croix Yacht Club �P NIAMF ANC`
AC71)f7F:�5 SF()WC\
DBA: Ak NttT(; )kl�Ft;"
PO BOX 251144 tvlAKt
RL. J 1
Woodbury, MN 55125
%pt�- FIctLwi q3 ,�'.` K i 7 4e-`?1:) O� n�_,. Zc�zl - Cit 10 t
Worker's Comp. Ins. Name Policy No. Policy Period
City/County where permit approved
Licensee Name
Address, City,State,Zip
Business Phone Email
By signing this renewal application,applicant certifies that there has been no change in ownership,corporate officers,bylaws,
membership, partners, home addresses,or telephone numbers. If changes have occurred during the past 12 months, please give
details on the back of this renewal,then sign below.
Applicant's signature on this renewal confirms the following:
Failure to report any of the following will result in fines.
1, Applicant confirms that it has never had a liquor license rejected by any city/township/county in the state of Minnesota. If ever rejected,please
give details on the back of this renewal,then sign below.
2. Applicant confirms that for the past five years it has not had a liquor license revoked for any liquor law violation(state or local). If a revocation
has occurred, please give details on the back of this renewal,then sign below.
3. Applicant confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If
violations have occurred, please give details on the back of this renewal,then sign below.
4. Applicant confirms that workers compensation insurance is in effect for the fuli license period.
5. Applicant confirms,no club on-sale intoxicating liquor license is held.
6. Applicant confirms business premises are separate from any other business establishment.
Additional information to be provided as is necessary
-Indicate(on back of page)changes of corporate officers, partners,home addresses or telephone numbers:
-Report(on back of page)details of liquor law violations(civil or criminal)that have occurred within the last five years. (Dates,offenses fines or
other penalties, including alcohol penalties):
Report(on back of page)any license rejections or revocations:
-Ci�ty/County Comments:
Licensee Signature Date
(Signature certifies all application information to be correct and permit has been approved by city/county.)
City Clerk/County Signature Date
(Signature certifies that a consumptions and display permit has been approved by the citylcounty as stated above.)
MAKE CHECKS PAYABLE TO: DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT AND RETURN WITH APPLICATION.
Amount Received
Page 12 of 24
t
a
Oak Park Heights
Request for Council Action
Meeting Date February 91h, 2021
Time Required: 5 Minutes
Agenda Item Title: City Stormwater Update— South of 55th Street/River Hills Development
Agenda Placement OLD Business
Originating Department/Requestor: Eric Johnson, City Administrator
Requester's Signature:
Action Requested _Discussion, Possible Action
Background/Justification (Please indicate if any previous action has been taken or if other public bodies
have advised):
The City Engineer has reviewed the site and performed related analysis. See the enclosed memo and
documentation; also historical aerial photos showing drainage patters and changes made to the land by
the owner that likely contributed to these issues.
Discussion Points:
Does the City Council desire to have any role in addressing the Owners concerns? Conceptually the
City does have some—although minor - flow to the site and most of the impacts on the property are as
a result of their own site actions. Perhaps the City can be a Minor partner in addressing any issues -
such as based on percentage of contributing flow?
What that could or should be is unclear as the Property owner would be the party responsible to
develop and implement any actions—NOT CITY LEAD.
Page 13 of 24
To: Eric Johnson From: Lee Mann, PE
Administrator, City of Oak Park Heights City Engineer
File: 193885170 Date: February 5, 2021
Reference: Anderson Property Drainage Issues Update
Eric,
As requested by the City Council, we have reviewed the drainage issues that have been brought forward by
Mr. Lucas Anderson who lives in Baytown Township south of 55th Street. Currently, there is a 12" City
stormwater pipe that drains the pond north of 55th Street which discharges on the north end of the Anderson
property. The concerns expressed by Mr. Anderson include issues regarding erosion, maintenance and
aesthetics. This memo serves as an update regarding our findings to date.
Our engineers met with Mr. Anderson to review the situation and hear his concerns. Subsequently, they
modeled the existing conditions watershed at the south end of Mr. Anderson's property to determine the
drainage characteristics.
The modelling results are shown on the attached Drainage Map. The existing flow rates show that the flows
discharging from 55th Street appear to be a small fraction of the overall flows traversing the Anderson
property. The data on the map can be reviewed in more detail, if desired, when we meet with the City
Council.
Our review has also noted, based on aerial photography, that the historical drainage patterns were altered
when the existing home was built on the property. These alterations have likely contributed to the current
situation.
It is recommended that these findings be reviewed with the City Council prior to discussions regarding
potential solutions.
Let me know if there any questions.
Stantec Consulting Services Inc.
Lee M. Mann, PE MN,WI,CA
Principal
Phone: 612-712-2085
Lee.Mann@stantec.com
attachment: Anderson Property Drainage Map
c. file
Page 14 of 24
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Page 20 of 24
7
Oak Park Heights
Request for Council Action
Meeting Date: February 91h, 2021
Time Required: 5 minutes
Agenda Item Title: 2022-2024 Snow Plowing Agreement
Agenda Placement: New Business
Originating Department/Requestor Eric Johnson, City Administrator
Requester's Signature
Action Requested Consider Snow Plowing Agreement 2022 - 2024
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
Enclosed is proposed contract extension to Raleigh Trucking for snow removal services through at
least April 2022. The City may extend the agreement through April 2024.
While there are no operational amendments or changes to the terms or rates; the document clarifies that
all equipment shall remain in the ownership of M.J. Raleigh Trucking and/or Mike Raleigh. Staff has
communicated with Raleigh that the City's contract remains with their firm and which must remain
intact and operational to fulfill the terms of the Agreement.
Staff would recommend that the City Council approve this Amendment(91) as it will continue the
relationship the City has had with Raleigh and provide some assurance for the future and with a known
annual rate adjustment of 2.0%.
In the interim, the City may consider other options for longer-term services throughout the balance of
2021. This Amendment affords the City flexibility and we hope it remains a positive relationship as it
has for many years.
Page 21 of 24
AMENDMENT #1 TO THE AGREEMENT FOR ROADWAY SNOW REMOVAL AND
SANDING
M. J. Raleigh Trucking, Inc. and the City of Oak Park Heights maintain an AGREEMENT FOR
ROADWAY SNOW REMOVAL AND SANDING and the parties desire to enter into an Amendment.
Accordingly, the terms and conditions of the AGREEMENT FOR ROADWAY SNOW REMOVAL
AND SANDING—(Signed April 2018) are revised and/or clarified to include:
1. The Agreement Term is extended to April 30th, 2022.
2. The City at its sole discretion may further extend the Agreement to April 30th, 2024 by giving
written notice of such extension to the Contractor not later than December 31st, 2021. Any extensions
exercised by the City shall include all terms and conditions of the April 2018 Agreement and any
provisions outlined in the Amendment 91.
3. Annual rate increases shall continue to follow the prior year(s) adjustments, see Sec. 10. of the
Agreement.
4. All specified Equipment, Services and all related elements necessary to complete the
requirements of the Agreement shall remain in the ownership and operational discretion and control
of M. J. Raleigh Trucking, Inc and Michael Raleigh personally. Failure to comply with this provision
shall result in a condition of default as outlined in Section 16 of the Agreement and any related
damages.
Agreed Upon by the Parties Below:
IN WITNESS WHEROF, the parties have set forth their hands and seals this day of ,2021.
CONTRACTOR—M.J. RALEIGH TRUCKING,Inc.
By:
Mr.Mike Raleigh Date
Notary for Contractor's Signature:
AFFIX STAMP HERE 4
CITY OF OAK PARK HEIGHTS
By:
Mary McComber- Mayor Date
By:
Eric Johnson—City Administrator Date
Notary for City Signature(s):
AFFIX STAMP HERE 4
Page 22 of 24
7
Oak Park Heights
Request for Council Action
Meeting Date: February 91h, 2021
Time Required: 5 minutes
Agenda Item Title: Norell Ave- Backage Road—Clarifying resolution_
Agenda Placement: New Business
Originating Department/Requestor Eric Johnson, City Administrator
Requester's Signature
Action Requested Discussion, Possible Action
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
Attached is resolution that is requested by the State of Minnesota clarifying that the City is responsible
for costs associated with the Backage Road project that may exceed the estimated budgets; or phrased
differently—that the State's costs will be limited to the amounts noted.
Municipal Agreement $644,000
State Boding $790,000
City $796,000
TOTAL ESTIMATED SOURCES: $2,230,000 <- City is responsible for additional costs
The City has anticipated this in the budget development and understands that as these roads are
controlled and operated by the City, that the City would be largely responsible for such costs outside of
any secured funds.
Please note that each State contribution—the Municipal Grant or Bonding - each appear to have a
listing of unique rules and requirements that will take some fund management to slot all dollars
effectively.
Page 23 of 24
RESOLUTION 21-02-07
A RESOLUTION OUTLINING CITY COUNCIL SUPPORT FOR AN APPLICATION TO THE STATE
OF MINNESOTA CAPITAL BUDGET FOR 2020 AND PROVIDING A LOCAL CAPITAL MATCH—
UPDATED FOR CITY COMMITMEMNTS RELATING TO REMAINING FUNDING
Whereas the City of Oak Park Heights and Minnesota Department of Transportation (MNDOT) acknowledges
the need of corrections and improvements of the interchange area of State Trunk Highway (STH) 36 and Norell
Ave. and its southerly frontage road; and,
Whereas current service levels at the STH 36 south frontage road at Norell Ave. are at or below a service Level
"F" and are expected to continue to worsen as traffic volumes continue to increase in the STH 36 corridor; and,
Whereas the City and MNDOT have to date completed studies to explore options to improve the functionality of
this intersection and area including the re-alignment of the south frontage roadway which will directly improve
the STH 36 interchange and access to the local commercial corridor; and,
Whereas the estimated project costs for such re-alignment improvements are expected to be substantial and is
estimated at$2,230,000 when factors of utilities,design,storm-water management,bidding,construction and right
of way are included; and,
Whereas the City of Oak Park Heights is not a State Aid City and does not have funding sources available to
complete this Project independently; and,
Whereas to date,the City has secured a Municipal Agreement Grant from MNDOT in the amount of$644,000 to
fund a portion of this Project and was also awarded an allocation of$790,000 from the 2020 State Bonding Bill
leaving a remaining Project Gap and commitment estimated in the amount of$796,000 that must be funded by
the City.
NOW, THEREFORE BE IT RESOLVED, by the City Council for the City of Oak Park Heights that the
City does commit to fund any remaining Project Gap not funded by the 2020 Bonding bill or the Municipal
Grant Agreement.
BE IT FURTHER RESOLVED that City Staff are enabled to complete any reasonably necessary studies,
documents or submissions to the State of Minnesota that fosters the Project or commitments set-forth
above.
Passed by the City Council for the City of Oak Park Heights this 9t' day of February,2021
Mayor Mary McComber
Attest:
Eric Johnson, City Administrator
Page 24 of 24