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HomeMy WebLinkAbout02-09-2021 Council Packet CITY OF OAK PARK HEIGHTS CITY COUNCIL MEETING AGENDA TUESDAY, FEBRUARY 9, 2021 AT 6:OOPM This meeting will be conducted by video/telephone conference due to the ongoing COVID-19 health pandemic. The meeting will follow the provisions of Minnesota Statute § 13D.021. If practical,members of the public may be permitted to remotely listen to the meeting as provided in 13D.021, Subd. 3, subject to such person paying for any added cost incurred by the City as a result of the additional connection. The open meeting can be viewed remotely online at: https://us02web.zoom.us/i/88688688908 or by calling (312-626-6799)and entering meeting ID 886 8868 8908. Please contact the City at 651-439-4439 or jpin ski@city ofoakparkheights.com in advance of February 9, 2021 if you have any questions about access. 6:00 p.m. L Call to Order/Approval of Agenda Estimated times 6:00 p.m. IL Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Johnson D. Councilmember Liljegren E. Councilmember Runk F. Staff • Recycling Award (pg. 3) 6:05 p.m. III. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please limit comments to 3 minutes in length). 6:10 p.m. IV. Consent Agenda_ (Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Minutes—January 26, 2021 (pg. 5) C. Approve Resolution Recognizing the Contributions of Tony Weyer as Oak Park Heights Parks and Trails Commissioner 2015-2020 (pg. 9) D. Approve Renewal of Consumption and Display Permit for St. Croix Yacht Club (pg. 11) 6:10 p.m. V. Public Hearings 6:10 p.m. VI. Old Business A. City Stormwater Update— South of 55th Street/River Hills Development(pg. 13) 6:15 p.m. VII. New Business A. 2022-2024 Snow Plowing Agreement(pg. 21) B. Norell Ave—Backage Road—Clarifying Resolution (pg. 23) 6:30 p.m. VIII. Other Council Items or Announcements 6:30 p.m. IX. Adjournment Page 1 of 24 THIS PAGE INTENTIONALLY LEFT BLANK Page 2 of 24 M L• Oak Park Heights Request for Council Action Meeting Date February 9, 2021 Agenda Item Recycling Award Time Req. 0 Agenda Placement Staff Reports Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Receive information Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 3 of 24 City of Oak Park Hei hts 14168 Oak Park Blvd.N.Oak Park Heights,MN 55082•Phone(651)4394439 9 Fax(651)439-0574 January 28, 2021 Mike and Shannon Sullivan 5495 Oakgreen PI N Oak Park Heights, MN 55082 Dear Mr. and Mrs. Sullivan: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Thursday, January 28, 2021, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations)_-, r Jennifer Pinski City Clerk TREE CITY U,S.A. Page 4 of 24 J Oak Park Heights Request for Council Action Meeting Date February 9, 2021 Agenda Item Approve City Council Minutes—January 26, 2021 Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signat Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 5 of 24 CITY OF OAK PARK HEIGHTS TUESDAY, JANUARY 26, 2021 CITY COUNCIL MEETING MINUTES HELD VIA VIDEO CONFERENCE PER MN STAT. 13D.021 L Call to Order/Approval of Agenda: Mayor McComber called the meeting to order at 6:02 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren, and Runk. Staff present: City Administrator Johnson, City Clerk Pinski, City Attorney Kevin Sandstrom, and City Engineer Mann. Absent: City Planner Richards. Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the Agenda. Roll call vote taken. Carried 5-0. II. Council/Staff Reports: A. Mayor McComber: She reported she recently met with the following: Coalition of Utility Cities staff, Congresswoman McCollum; Washington County Mayors; Senator Housley and Representative Christensen via phone; and the Transportation Steering Committee for NLC. She also reported she would be: testifying before the House Transportation Committee regarding small cities assistance; attending the Minnesota Advanced Leadership Conference; attending a meeting with the tax chair Senator Nelson and Representative Marquart; attending continuing meetings with the Midwest Governors Association on multiple different items; and attending the JAZB meeting. B. Councilmember Dougherty: No report. C. Councilmember Johnson: She reported she attended the Parks and Trails Commission meeting on January 25, and they announced a vacancy on the Commission. D. Councilmember Liljegren: He reported the next JAZB meeting would be February 10 via conference call. E. Councilmember Runk: No report. F. Staff: City Clerk Pinski reported that Brandon Borchardt at 14630 57th Street North was chosen as the recycling award winner. III. Visitors/Public Comment: None IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes —January 12, 2020 Page 6 of 24 C. Approve Resolution Granting the Application of Stillwater Area Fastpitch Association to Conduct a One-Day Raffle at Stillwater Area High School on May 10, 2021 D. Approve 2021 Prairie Maintenance Councilmember Liljegren, seconded by Councilmember Johnson, moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. V. Public Hearings: None VI. Old Business: None VII. New Business: A. Tennis Sanitation Request to be on the City Council Agenda: City Administrator Johnson reported that he received a memo from Willie Tennis and Angela Hamann from Tennis Sanitation, the City's waste hauler, that they were seeking a change in the appliance fee from $0.56 to $0.75 per household per month; a change in the construction materials extra item fee from $13.00 to $19.50 per cubic yard; and a change in the extra bag fee from $1.75 to $2.00 per bag. Willie Tennis and Angela Hamann were present at the meeting. Mr. Tennis reported that they had received increases from the R&E Board and all they were asking for was to cover the disposal fees. Councilmember Liljegren stated he struggled with the fact that Tennis Sanitation bid a contract that the City accepted, and they have come back to the City Council a number of times requesting increases. Mr. Tennis responded that they were asking for increases because their costs had increased due to the disposal fee from the R&E Board. Liljegren questioned whether they had anticipated fee increases when they bid the contract. Ms. Hamann responded that the contract stated that they may ask for increases. City Attorney Sandstrom reported that the City had sent correspondence to Tennis Sanitation proposing some rate increases in exchange for an extension in the contract, but that it didn't appear to be acceptable by Tennis Sanitation. City Administrator Johnson recognized that Tennis Sanitation did a good job for the City, and he recommended approval of the request from Tennis Sanitation. Page 7 of 24 Councilmember Runk, seconded by Councilmember Johnson, moved to approve the rate increases requested in the memo from Tennis Sanitation. Roll call vote taken. Carried 4-1, Liljegren opposed. B. Bonding Bill Discussion: City Administrator Johnson reported that Lockridge Grindal Nauen provided an estimate of$43,000 for their services for a two-year time period, but said they may not need a second year so costs could be lower. He said they also thought the were was a low chance of success for the Memorial Avenue reconstruction project in the bonding bill because it was not a regional project and not a matter of public safety. Mayor McComber reported she spoke with both Senator Housley and Representative Christensen who were supportive of the City in helping in any way they could. She said they thought the City would have a better chance of success with anything related to the King Plant retirement in the bonding bill. Councilmembers Runk, Liljegren, and Dougherty agreed that it was highly unlikely the Memorial Avenue project would get picked up in the bonding bill and that the City should focus more on the King Plant closure. Liljegren suggested maybe the transportation bill for Memorial Avenue instead. Councilmember Runk suggested a worksession prior to the next City Council meeting to review the Memorial Avenue project and to outline priorities for the lobbyists. Councilmember Runk, seconded by Councilmember Liljegren, moved to approve the contract with Lockridge Grindal Nauen, and to hold a worksession on February 9 at 5:00 p.m. Roll call vote taken. Carried 5-0. IX. Other Council Items or Announcements: None X. Adiourn: Councilmember Dougherty, seconded by Councilmember Liljegren, moved to adjourn at 6:51 p.m. Roll call vote taken. Carried 5-0. Respectfully submitted, Approved as to Content and Form, Jennifer Pinski Mary McComber City Clerk Mayor Page 8 of 24 Aori t• Oak Park Heights Request for Council Action Meeting Date February 9, 2021 _ Agenda Item Approve Resolution Recognizing-the Contributions of Tony Weyer as Oak Park Heights Parks and 'trails Con7missioner 2015-7020 Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signat e �U,--��- Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 9 of 24 RESOLUTION 21-02-08 CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA A RESOLUTION RECOGNIZING THE CONTRIBUTIONS OF TONY WEYER AS OAK PARK HEIGHTS PARKS AND TRAILS COMMISSIONER 2015—2020 WHEREAS, Tony Weyer has served as an appointed member of the Parks and Trails Commission from February 2015 to December 2020; and WHEREAS, during his time as Parks Commissioner, Tony Weyer served as a Chairperson and a Vice-Chairperson of the Commission, and participated in the design process for Oak Park Crossing Park and the new park shelter at Cover Park, and the implementation of a mountain bike trail in the City. WHEREAS, the City Council of the City of Oak Park Heights relies on the recommendations of the Parks and Trails Commission to assist in shaping the vision of the City's parks, trails, and recreational opportunities in the City. NOW, THEREFORE, the City of Oak Park Heights hereby recognizes and commends Tony Weyer on his distinguished service to the Parks and Trails Commission and his overall service to the City of Oak Park Heights and thanks him for his dedication during his appointed term. Adopted by the City Council this 9t' day of February, 2021. Mary McComber, Mayor ATTEST: Eric Johnson, City Administrator Page 10 of 24 R 1• Oak bark Heights Request for Council Action Meeting Date February 9, 2021 Agenda Item Approve Renewal of Consumption and Display Permit for St. Croix Yacht Club Time Req. 0 Agenda Placement Consent Originating Department/Requestor Administration/Jennifer Pinski Requester's Signa �L�Q:7r Action Requested Approve Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). Consumption and Display Permits are issued by the State of Minnesota but require local approval (MN Stat 304A.41.4, Subd. S). This permit allows a business to sell mixes, but not the alcohol. City Council approved the original permit at their March 27, 2018 City Council meeting. Staff has reviewed the renewal permit application and is recommending and requesting approval by the City Council. Page 11 of 24 Minnesota Department of Public Safety y' Alcohol &Gambling Enforcement Division 445 Minnesota Street • St Paul,Minnesota 55101 651-201-7507 RENEWAL OF CONSUMPTION AND DISPLAY PERMIT Permit Fee$250 (Renewal Date: April 1) Iden: 68321 License Code: CDPRV Business Phone: 6128896581 St.Croix Yacht Club �P NIAMF ANC` AC71)f7F:�5 SF()WC\ DBA: Ak NttT(; )kl�Ft;" PO BOX 251144 tvlAKt RL. J 1 Woodbury, MN 55125 %pt�- FIctLwi q3 ,�'.` K i 7 4e-`?1:) O� n�_,. Zc�zl - Cit 10 t Worker's Comp. Ins. Name Policy No. Policy Period City/County where permit approved Licensee Name Address, City,State,Zip Business Phone Email By signing this renewal application,applicant certifies that there has been no change in ownership,corporate officers,bylaws, membership, partners, home addresses,or telephone numbers. If changes have occurred during the past 12 months, please give details on the back of this renewal,then sign below. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. 1, Applicant confirms that it has never had a liquor license rejected by any city/township/county in the state of Minnesota. If ever rejected,please give details on the back of this renewal,then sign below. 2. Applicant confirms that for the past five years it has not had a liquor license revoked for any liquor law violation(state or local). If a revocation has occurred, please give details on the back of this renewal,then sign below. 3. Applicant confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on the back of this renewal,then sign below. 4. Applicant confirms that workers compensation insurance is in effect for the fuli license period. 5. Applicant confirms,no club on-sale intoxicating liquor license is held. 6. Applicant confirms business premises are separate from any other business establishment. Additional information to be provided as is necessary -Indicate(on back of page)changes of corporate officers, partners,home addresses or telephone numbers: -Report(on back of page)details of liquor law violations(civil or criminal)that have occurred within the last five years. (Dates,offenses fines or other penalties, including alcohol penalties): Report(on back of page)any license rejections or revocations: -Ci�ty/County Comments: Licensee Signature Date (Signature certifies all application information to be correct and permit has been approved by city/county.) City Clerk/County Signature Date (Signature certifies that a consumptions and display permit has been approved by the citylcounty as stated above.) MAKE CHECKS PAYABLE TO: DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT AND RETURN WITH APPLICATION. Amount Received Page 12 of 24 t a Oak Park Heights Request for Council Action Meeting Date February 91h, 2021 Time Required: 5 Minutes Agenda Item Title: City Stormwater Update— South of 55th Street/River Hills Development Agenda Placement OLD Business Originating Department/Requestor: Eric Johnson, City Administrator Requester's Signature: Action Requested _Discussion, Possible Action Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): The City Engineer has reviewed the site and performed related analysis. See the enclosed memo and documentation; also historical aerial photos showing drainage patters and changes made to the land by the owner that likely contributed to these issues. Discussion Points: Does the City Council desire to have any role in addressing the Owners concerns? Conceptually the City does have some—although minor - flow to the site and most of the impacts on the property are as a result of their own site actions. Perhaps the City can be a Minor partner in addressing any issues - such as based on percentage of contributing flow? What that could or should be is unclear as the Property owner would be the party responsible to develop and implement any actions—NOT CITY LEAD. Page 13 of 24 To: Eric Johnson From: Lee Mann, PE Administrator, City of Oak Park Heights City Engineer File: 193885170 Date: February 5, 2021 Reference: Anderson Property Drainage Issues Update Eric, As requested by the City Council, we have reviewed the drainage issues that have been brought forward by Mr. Lucas Anderson who lives in Baytown Township south of 55th Street. Currently, there is a 12" City stormwater pipe that drains the pond north of 55th Street which discharges on the north end of the Anderson property. The concerns expressed by Mr. Anderson include issues regarding erosion, maintenance and aesthetics. This memo serves as an update regarding our findings to date. Our engineers met with Mr. Anderson to review the situation and hear his concerns. Subsequently, they modeled the existing conditions watershed at the south end of Mr. Anderson's property to determine the drainage characteristics. The modelling results are shown on the attached Drainage Map. The existing flow rates show that the flows discharging from 55th Street appear to be a small fraction of the overall flows traversing the Anderson property. The data on the map can be reviewed in more detail, if desired, when we meet with the City Council. Our review has also noted, based on aerial photography, that the historical drainage patterns were altered when the existing home was built on the property. These alterations have likely contributed to the current situation. It is recommended that these findings be reviewed with the City Council prior to discussions regarding potential solutions. Let me know if there any questions. Stantec Consulting Services Inc. Lee M. Mann, PE MN,WI,CA Principal Phone: 612-712-2085 Lee.Mann@stantec.com attachment: Anderson Property Drainage Map c. file Page 14 of 24 a) g Q � Q H Z ++ o E .d > m ID w m _ _ n �. W � a CLjS O N E � ma� _ v N Q o a) o > o O o QCD IL E w m o v000° CL E 3 p W iS QQ c i (o ° O -o o i c ° YQY ° 00" m - a i f3 fi o a `o01 Q m � ® 0990700 N M w. o 0 I, z I 1 � dt'� pG I j C n Ilk. ti � I o > I I I I I Page 15 of 24 �_ � �,��;�. ,. � ,- mow• P<7" r " 1l Ir � r tti"�� s ,Y"r,w �g„ �r�'Mv,�n�. ►N M�r '� 'w' � !��`, il��' A� JAM MA ti yh �Yey}}�. nw t n • � ( � w`1 "•f �' Cry'° � � ''4 �4. w ^( r Yui " t��C�.•. � 2004 , a . 1 Page 16 of 24 9,/2006.. 2020 �.:. b w MMs At a N45 0 1'43.6 8'Z�7 *L 92149 33. v SEE DRAINAGE WAY r i 1 , 11. Al r s �• r+ Olin At A N w . � r 14) M t rye^ Y; ''� ' ° 2011 Y rmmAL Page 18 of 24 m , Kt w' v y� h M 212 m � ate. w gym, r w Page 19 of 24 THIS PAGE INTENTIONALLY LEFT BLANK Page 20 of 24 7 Oak Park Heights Request for Council Action Meeting Date: February 91h, 2021 Time Required: 5 minutes Agenda Item Title: 2022-2024 Snow Plowing Agreement Agenda Placement: New Business Originating Department/Requestor Eric Johnson, City Administrator Requester's Signature Action Requested Consider Snow Plowing Agreement 2022 - 2024 Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Enclosed is proposed contract extension to Raleigh Trucking for snow removal services through at least April 2022. The City may extend the agreement through April 2024. While there are no operational amendments or changes to the terms or rates; the document clarifies that all equipment shall remain in the ownership of M.J. Raleigh Trucking and/or Mike Raleigh. Staff has communicated with Raleigh that the City's contract remains with their firm and which must remain intact and operational to fulfill the terms of the Agreement. Staff would recommend that the City Council approve this Amendment(91) as it will continue the relationship the City has had with Raleigh and provide some assurance for the future and with a known annual rate adjustment of 2.0%. In the interim, the City may consider other options for longer-term services throughout the balance of 2021. This Amendment affords the City flexibility and we hope it remains a positive relationship as it has for many years. Page 21 of 24 AMENDMENT #1 TO THE AGREEMENT FOR ROADWAY SNOW REMOVAL AND SANDING M. J. Raleigh Trucking, Inc. and the City of Oak Park Heights maintain an AGREEMENT FOR ROADWAY SNOW REMOVAL AND SANDING and the parties desire to enter into an Amendment. Accordingly, the terms and conditions of the AGREEMENT FOR ROADWAY SNOW REMOVAL AND SANDING—(Signed April 2018) are revised and/or clarified to include: 1. The Agreement Term is extended to April 30th, 2022. 2. The City at its sole discretion may further extend the Agreement to April 30th, 2024 by giving written notice of such extension to the Contractor not later than December 31st, 2021. Any extensions exercised by the City shall include all terms and conditions of the April 2018 Agreement and any provisions outlined in the Amendment 91. 3. Annual rate increases shall continue to follow the prior year(s) adjustments, see Sec. 10. of the Agreement. 4. All specified Equipment, Services and all related elements necessary to complete the requirements of the Agreement shall remain in the ownership and operational discretion and control of M. J. Raleigh Trucking, Inc and Michael Raleigh personally. Failure to comply with this provision shall result in a condition of default as outlined in Section 16 of the Agreement and any related damages. Agreed Upon by the Parties Below: IN WITNESS WHEROF, the parties have set forth their hands and seals this day of ,2021. CONTRACTOR—M.J. RALEIGH TRUCKING,Inc. By: Mr.Mike Raleigh Date Notary for Contractor's Signature: AFFIX STAMP HERE 4 CITY OF OAK PARK HEIGHTS By: Mary McComber- Mayor Date By: Eric Johnson—City Administrator Date Notary for City Signature(s): AFFIX STAMP HERE 4 Page 22 of 24 7 Oak Park Heights Request for Council Action Meeting Date: February 91h, 2021 Time Required: 5 minutes Agenda Item Title: Norell Ave- Backage Road—Clarifying resolution_ Agenda Placement: New Business Originating Department/Requestor Eric Johnson, City Administrator Requester's Signature Action Requested Discussion, Possible Action Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Attached is resolution that is requested by the State of Minnesota clarifying that the City is responsible for costs associated with the Backage Road project that may exceed the estimated budgets; or phrased differently—that the State's costs will be limited to the amounts noted. Municipal Agreement $644,000 State Boding $790,000 City $796,000 TOTAL ESTIMATED SOURCES: $2,230,000 <- City is responsible for additional costs The City has anticipated this in the budget development and understands that as these roads are controlled and operated by the City, that the City would be largely responsible for such costs outside of any secured funds. Please note that each State contribution—the Municipal Grant or Bonding - each appear to have a listing of unique rules and requirements that will take some fund management to slot all dollars effectively. Page 23 of 24 RESOLUTION 21-02-07 A RESOLUTION OUTLINING CITY COUNCIL SUPPORT FOR AN APPLICATION TO THE STATE OF MINNESOTA CAPITAL BUDGET FOR 2020 AND PROVIDING A LOCAL CAPITAL MATCH— UPDATED FOR CITY COMMITMEMNTS RELATING TO REMAINING FUNDING Whereas the City of Oak Park Heights and Minnesota Department of Transportation (MNDOT) acknowledges the need of corrections and improvements of the interchange area of State Trunk Highway (STH) 36 and Norell Ave. and its southerly frontage road; and, Whereas current service levels at the STH 36 south frontage road at Norell Ave. are at or below a service Level "F" and are expected to continue to worsen as traffic volumes continue to increase in the STH 36 corridor; and, Whereas the City and MNDOT have to date completed studies to explore options to improve the functionality of this intersection and area including the re-alignment of the south frontage roadway which will directly improve the STH 36 interchange and access to the local commercial corridor; and, Whereas the estimated project costs for such re-alignment improvements are expected to be substantial and is estimated at$2,230,000 when factors of utilities,design,storm-water management,bidding,construction and right of way are included; and, Whereas the City of Oak Park Heights is not a State Aid City and does not have funding sources available to complete this Project independently; and, Whereas to date,the City has secured a Municipal Agreement Grant from MNDOT in the amount of$644,000 to fund a portion of this Project and was also awarded an allocation of$790,000 from the 2020 State Bonding Bill leaving a remaining Project Gap and commitment estimated in the amount of$796,000 that must be funded by the City. NOW, THEREFORE BE IT RESOLVED, by the City Council for the City of Oak Park Heights that the City does commit to fund any remaining Project Gap not funded by the 2020 Bonding bill or the Municipal Grant Agreement. BE IT FURTHER RESOLVED that City Staff are enabled to complete any reasonably necessary studies, documents or submissions to the State of Minnesota that fosters the Project or commitments set-forth above. Passed by the City Council for the City of Oak Park Heights this 9t' day of February,2021 Mayor Mary McComber Attest: Eric Johnson, City Administrator Page 24 of 24