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Home My WebLink AboutRevenue Sharing Audit 1972, 1973, 1974 & Transmittal Letters CITY OF OAK PARK HEIGHTS, MINNESOTA REVENUE SHARING ACCOUNT NO. 24 -2- 082 -502 FINANCIAL STATEMENTS FOR YEARS ENDED DECEMBER 31, 1972, 1973 AND 1974 CITY OF OAK PARK HEIGHTS, MINNESOTA REVENUE SHARING ACCOUNT NO. 24 -2 -082 -502 TABLE OF CONTENTS PAGE NO. AUDIT REPORT STATEMENTS 6F CASH RECEIPTS, DISBURSEMENTS AND UNAPPROPRIATED BALANCE: December 31, 1972 Exhibit A -1 1 December 31, 1973 Exhibit A -2 2 December 31, 1974 Exhibit A-3 3 _ STATEMENT OF CASH DISBURSEMENTS - For the Years Ended December 31, 1973 and 1974 Exhibit B 4 SUMMARIES OF DATA SUBMITTED TO THE BUREAU OF CENSUS: December 31, 1970 Exhibit C -1 5 _ December 31, 1971 Exhibit C -2 6 December 31, 1972 Exhibit C 7 December 31, 1973 Exhibit C -4 8 FOOTNOTES TO FINANCIAL STATEMENTS 9 DELAH U NT VOTO & CO., LTD. CERTIFIED PUBLIC ACCOUNTANTS WHITE BEAR LAKE, MINNESOTA 55110 PHONE 426.3263 P. 0. BOX 8678 To the Honorable Mayor and Members of the City Council City of Oak Park Heights 6141 Panama Ave. No. Stillwater, MN 55082 We have examined the Revenue Sharing Fund - Statement of Cash Receipts and Disbursements and Unappropriated Balance of the CITY OF OAK PARK HEIGHTS, MINNESOTA for the periods ended December 31, 1972, 1973 and 1974 and the Revenue Sharing Fund - Statement of Cash Disbursements of the CITY OF OAK PARK HEIGHTS, MINNESOTA for the years ended December 31, 1973 and 1974 and we have compared the financial data for the calendar years 1970, 1971, 1972 and 1973 included on the Bureau of Census forms with audited records of the CITY OF OAK PARK HEIGHTS, MINNESOTA. Our examination was made in accordance with generally accepted auditing standards and the "Audit Guide and Standards for Revenue Sharing Recipients" issued by the Office of Revenue Sharing, U. S. Department of the Treasury, and accordingly included such tests of the accounting records and such other auditing i procedures as we considered necessary in the circumstances. As part of our examination, we made a study of the compliance matters as pre- scribed in Section V.D. of the "Guide" for the years ended December 31, 1973 and 1974. The accompanying financial statements have been prepared on the cash basis (except for undisubrsed appropriations shown on Exhibit A) and therefore do not purport to present the financial transactions as they would have appeared had generally accepted modified accrual basis accounting principles been applied in their preparation. In our opinion the accompanying Statements of Cash Receipts and Disbursements and Unappropriated Balance and the Statement of Cash Disbursements present fairly the cash transactions and status of revenue sharing funds of the CITY OF OAK PARK HEIGHTS, MINNESOTA for the periods ended December 31, 1972, 1973 and 1974 on a basis consistent with that of the preceding year. MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS Page 2 To the Honorable Mayor and Members of the City Council Also, in our opinion (except as shown in Exhibits C -1, C -2, C -3 and C -4 and the possible effect of these differences on the entitlements received), the financial data submitted on the Bureau of Census forms for the calendar years 1970, 1971, 1972 and 1973 is in agreement with audited records of the CITY OF OAK PARK HEIGHTS, MINNESOTA. Also, our study of compliance, which related to the requirements cited above, disclosed no conditions which we consider matters of non - compliance. A4 _ DE LA HUNT VOTO & CO., LTD. Certified Public Accountants Date Field Work Completed: May 22. 1975 _ Date Audit Report Signed: May 28. 19U CITY OF OAK PARK HEIGHTS, MINNESOTA EXHIBIT A -1 REVENUE SHARING FUND - ACCOUNT NO. 24-2 - 082 -502 STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS AND UNAPPROPRIATED BALANCE FOR THE MONTH ENDED DECEMBER 31, 1972 PER BOOKS ADJUSTMENTS ADJUSTED CASH - CLERK'S BALANCE - December 1, 1972 $ -0- $ -0- $ -0- RECEIPTS: Entitlement Payments $ 8 .695 .00 $ - $ 8.6901 Total Receipts $ 8.695.00 $ -0- $ 8.69'�O( Total $ 8,695.00 $ -0- $ 8,695.0( DISBURSEMENTS -0- -0- -0- CASH - CLERK'S BALANCE - December 31, 1972 S 8.695.00 5 -0- $ 8 ,695 .0( UNDISBURSED APPROPRIATIONS -0- UNAPPROPRIATED BALANCE S 8.6gy.O( _ 1 CITY OF OAK PARK HEIGHTS, MINNESOTA EXHIBIT A -2 REVENUE SHARING FUND - ACCOUNT NO. 24- 2-082-502, STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS AND UNAPPROPRIATED BALANCE FOR THE YEAR ENDED DECEMBER 31, 1973 PER BOOKS ADJUSTMENTS ADJUSTED, CASH - CLERK'S BALANCE - January 1, 1973 $ 8,69 $ -0- $ 8.695.00 RECEIPTS: Entitlement Payments $25.692.00 $ -0- $25.692.00 Total Receipts $25,692.00 $ -0- $25.692.00 Total $34,387.00 $ -0- $34.387.00 DISBURSEMENTS: Capital Outlay: Recreation $22.000.00 $ -0- $22,000.00 Total Disbursements $22,000.00 $ -0- $22.000.00 CASH - CLERK'S BALANCE - December 31, 1973 $12.387.00 S -0- $12,387.00 UNDISBURSED APPROPRIATIONS $12,387.00 UNAPPROPRIATED BALANCE - December 31, 1973 S -0- 2 CITY OF OAK PARK HEIGHTS, MINNESOTA EXHIBIT A -3 REVENUE SHARING FUND - ACCOUNT NO. 24- 2- 082-502 _ STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS AND UNAPPROPRIATED BALANCE FOR THE YEAR ENDED DECEMBER 31, 1974 PER BOOKS ADJUSTMENTS ADJUSTED CASH — CLERK'S BALANCE - January 1, 1974 $12.387.00 $ -0- $12.387.00 RECEIPTS: , Entitlement Payments ,3.135.00 $ -0- $33,135.00 Total Receipts x33.135.00 $ -0- $33,135.00 Total $45.522.00 $ -0- $45,522.00 D IS BURS EMENTS : Capital Outlay: Recreation $30,558.33, $ -0- $30.558.33 Total Disbursements $30,558.33 $ -0- ,30.558.33 CASH - CLERK'S BALANCE - December 31, 1974 $14.963.67 S -0- $14,963.67 UNDISBURSED APPROPRIATIONS 14,963.67 UNAPPROPRIATED BALANCE - December 31, 1974 $ -0- 3 CITY OF OAK PARK HEIGHTS, MINNESOTA REVENUE SHARING FUND - ACCOUNT NO. 24 -2- 082-502 STATEMENT OF CASH DISBURSEMENTS FOR THE YEARS ENDED DECEMBER 31, 1973 AND 1974 PER REPORT PER REPORT 1 1 3- 6/30/71 7/1/73;6/30/74 _ CAPITAL EXPENDITURES: Recreation $21.710.00 $28,651,00 Total Capital Expenditures $21,710.00 $28,651.00 Total Disbursements $21,710.00 S28.651,_QQ NOTE - The expenditures reported on the actual use reports for the periods ending June 30, 1973 and June 30, 1974 reflect the disbursement of Revenue Sharing allotments received. The $524 adjustment reflects disbursements prior to receipts of Revenue Sharing allotments. - EXHIBIT B PER BOOKS 7/1/7 4-12/31/24 TOTAL ADJUSTMENT ADJUSTED $ 1,673.33 ,$52.034.33 $ 524.00 $52,558.3 4 1,673.33 $52,034.33, $ 524.00 $52.558.33 11,673,33 S52.034.33 S 524.00 $52.558.33 4 CITY OF OAK PARK HEIGHTS, MINNESOTA EXHIBIT C -1 REVENUE SHARING ACCOUNT NO. 24 -2- 082 -502 SUMMARY OF DATA SUBMITTED TO THE BUREAU OF CENSUS FOR THE YEAR ENDED DECEMBER 31, 1970 (CENTS OMITTED) AS REPORTED AUDIT (1) ADJUSTMENTS ADJUSTED PART 1 Property Taxes $88 Licenses,`Permits and Other Taxes: Licenses 2,223 Permits 3,442 Total Part 1 $90.482 $ 4.069 $94.551 PART II From State: General Support: Property Tax Relief $ 7,258 Other General Support 3.317 Total Part II $14.135 $ 0.560 $10.575 (1) The Census Bureau report for 1970 was not available at the time of the audit. The original data is per the Office of Revenue Sharing. 5 CITY OF OAK PARK HEIGHTS, MINNESOTA EXHIBIT C -2 REVENUE SHARING ACCOUNT NO. 24 -2- 082-502 SUMMARY OF DATA SUBMITTED TO THE BUREAU OF CENSUS FOR THE YEAR ENDED DECEMBER 31, 1971 (CENTS OMITTED) PER ORIGINAL AUDIT _. REPORT ADJUSTMENTS ADJUSTED PART I Property Taxes $176,732 $176,732 Licenses, Permits and Other Taxes: Mortgage Registration 7,745 7,745 Licenses 2,398 809 3,207 Permits 2,362 2.362 Total Part 1 $179.130 S 10.916 $190.046 PART II From State: General Support: Property Tax Relief $ 9,395 $ 9,395 Other General Support 4.616 $ 2 4.618 Total Part 11 $ 14.011 S 2 $ 14.013 6 CITY OF OAK PARK HEIGHTS, MINNESOTA EXHIBIT C -3 REVENUE SHARING ACCOUNT NO. 24 -2- 082 -502 SUMMARY OF DATA SUBMITTED TO THE BUREAU OF CENSUS FOR THE YEAR ENDED DECEMBER 31, 1972 (CENTS OMITTED) PER ORIGINAL AUDIT REPORT ADJUSTMENTS ADJUSTED PART I , Property Taxes $195,7 $ (9,742) $185,975 Licenses, Permits and Other Taxes: Mortgage Registration 2,946 2,946 Licenses 3,439 3,439 Permits 15.823, 15.823 Total Part I $19S.717 S 12.466 W&183 PART it From State: +' General Support: Property Tax Relief $ 20,983 $ 1,740 $ 22,723 Other General Support 5.127 5.127 Total Part II $ 26.110 S 1.740 x .27.850 7 CITY OF OAK PARK HEIGHTS, MINNESOTA EXHIBIT C -4 REVENUE SHARING ACCOUNT NO. 24 -2- 082 -502 _ SUMMARY OF DATA SUBMITTED TO THE BUREAU OF CENSUS FOR THE YEAR ENDED DECEMBER 31, 1973 (CENTS OMITTED) PER ORIGINAL AUDIT REPORT ADJUSTMENTS ADJUSTED PART I Property Taxes $194,756 $ (2,495) $192,261 Licenses, Permits and Other Taxes: - Mortgage Registration 1,086 1,086 Licenses 3,450 3,450 Permits 3,665 3,665 i Total Part I $194,756 S 5.706 S200.462 PART II From State: General Support: Property Tax Relief $ 23,296 $ 2,109 $ 25,405 Other General Support 5.236 5.236 Total Part II S 28.532 S 2.109 S 30.641 8 CITY OF OAK PARK HEIGHTS, MINNESOTA REVENUE SHARING ACCOUNT NO. 24-2-082-502 FOOTNOTES TO FINANCIAL STATEMENTS NOTE 1 - The CITY OF OAK PARK HEIGHTS, MINNESOTA maintains its financial records and has submitted its revenue sharing reports (Census Data and Actual Use Reports) on the basis of cash receipts and disbursements. Accordingly, the financial statements and summaries of data contained within these financial statements have been prepared on the "cash basis ". NOTE 2 - The undisbursed appropriations at December 31, 1973 and 1974, represent Revenue Sharing entitlements having been appropriated for the purchase of Park Land for Recreational Purposes. This appropriation was made by the City Council in 1973. 9 DELAHUNT VOTO & CO.. LTD. CERTIFIED PUBLIC ACCOUNTANTS WHITE BEAR LAKE, MINNESOTA 55110 PHONE 426 -3269 P. 0. BOX B678 July 2, 1975 To the Honorable Mayor and Members of the City Council City of Oak Park Heights 6141 Panama Ave. No. Stillwater, MN 55082 Gentlemen: Enclosed are eight copies of the Revenue Sharing Audit for the City of Oak Park Heights for the years ended December 31, 1972, 1973 and 1974. Also enclosed are copies of our letters of May 28 to the City of Oak Park Heights and Compliance Manager, which letters were sent transmitting the original statements which were lost. If you have any questions, please do not hesitate to call. Very truly yours, DE LA HUNT VOTO & CO., LTD. Robert J. Voto, CPA RJV /mr enc /8 cc: Correspondence File Financial Statement File MEMDERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS DELAHUNT VOTO a CO.. LTD. CERTIFIED PUBLIC ACCOUNTANTS WHITE BEAR LAKE, MINNESOTA 55110 PHONe 426 -3263 P. O. BOX 8678 May 28, 1975" To the Honorable Mayor and Members of the City Council City of Oak Park Heights 6141 Panama Ave. No. Stillwater, MN 55082 Gentlemen: Enclosed are eight copies of the Revenue Sharing Audit for the City of Oak Park Heights for the years ended December 31, 1972, 1973 and 1974. In accordance with our policy, we have forwarded one additional copy directly to the Federal Office of Revenue Sharing. In accordance with the Revenue Sharing regulations, a copy of this report should be made available to the news media and the public. This requirement may be satisfied by making a copy of this report available in the City Manager's office and so informing the press. If you have any questions, please do not hesitate to call. Very truly yours, DE LA HUNT VOTO & CO., LTD. Ronald J. De La Hunt, CPA RJD /mr enc /8 cc: Correspondence File Financial Statement File MEM13ERS OF AMMRICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS r DELAHUNT VOTO a CO.. LTD. CERTIFIED PUBLIC ACCOUNTANTS WHITE BEAR LAKE, MINNESOTA 55110 PMoNE 426 -3263 P. O. BOX 867 May 28, 1975 Compliance Manager Office of Revenue Sharing Department of the Treasury 1900 Pennsylvania Ave. N. W. Washington, D. C. 20226 Re: City of Oak Park Heights, Minnesota Account No. 24 -2-082 -502 Revenue Sharing Audit December 31, 1972, 1973 and 1974 Gentlemen: In accordance with the "Audit Guide and Standards for Revenue Sharing Recipients" (Section 1 -E), enclosed is a copy of the Revenue Sharing Audit for the City of Oak Park Heights, Minnesota, for the calendar years ended December 31, 1972, 1973 and 1974. If you have any questions, please contact the undersigned. Very truly yours, DE LA HUNT VOTO & CO., LTD. Robert J. Voto, CPA RJV /mr enc cc: City of Oak Park Heights Correspondence File Financial Statement File MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTH