HomeMy WebLinkAboutweekly Notes- May 14th 2021 CITY OF OAK PARK HEIGHTS—WEEKLY NOTES for: May 14th,2021
TO: City Council Members& Staff
FROM: Eric Johnson,City Administrator
Zoning&Development Items:
1. Fury Motors has made an application for a MINOR SUBDIVISION —
acquiring about 8,000 square feet from the AMERICINN Property and
attaching it to their lands.This can be done administratively and these lands
are generally not buildable as it is under the major transmission line. They
plan to construct an outside fenced in tire storage area in the not-too-distant a,
future.We are still awaiting some paperwork from Fury, but it is
expected to arrive promptly. (See image and the enclosed DRAFT
Subdivision Agreement—as this is the tool Staff uses for such Administrative
action) :
2. The CIty was contacted by WOLD Engineering inquring if the City has
any restrictions on the County Campus(in Stillwater)relating to the installation milli
of a possible preimeter fencing.The City provdied them the enclosed response BE ft E"h .0AREA MBE I 91FEREB
TU FURMEORARO
— generally indicating no restrictions, but that they please be mindful of the
residential charter of that NE side of their campus and that they bring the
campus lighting into compliance — consistent with 2007 Developer's
Agreement.
COVID-19 Matters:
• This is the Governor's-PORTAL https://mn.gov/covidl9—Many documents/Exec.Orders can be found. Washington County has
initiated a County Dashboard containing more localized COVID-19 Impacts and rates LINK-»HERE.
• You may also register for vaccine through Washington County -subject to availability ---at:
https://www.co.washington.mn.us/3328/COVID-19-Vaccine-Clinics
• Staff has made edits to its SAFE OPENING PLAN which incorporates recent language on removal of mask requirements for
those fully vaccinated. The City will still need to have internal protocols and those are attached including possible language
for re-starting all City Council,Commission,etc., meetings as of July ls%We would like to try a hybrid in late June—just to
give it a whirl and try the new technology.Please see the enclosed PLAN and noted the highlighted areas which are of
consequential change.Any feedback is welcome!
• It is possible you may receive an inquiry if the City will put in place a local requirement(such as Minneapolis)as I have had
two calls from retailers about such possibility—to which I have responded that the City has not contemplated that to date.
Other Items:
• The Xcel Energy Advisory Panel will continue to be paused through—perhaps thru July as Xcel Energy Staff are still generally
prohibited from large meetings.While it would be great to get rolling in June,waiting to July to better ensure people are comfortable
and are actually able to meet will result in better meetings.
• Information on the 2021 LMC Conference—Virtual—June 22-25
• Following up on a concern from nearby resident,the City did send a short note to Xcel Energy to pick-up some brush and down trees
on lands in the Village area. See enclosed letter to Collette Jurek.
• Xcel Energy plans to address the damaged FENCE near Cover Park Manor this construction season and will replace it with a similar
fence—this is required per the Xcel CUP from late 2000-era; They have also indicated that they plan to install a SHORT GRASS
PRAIRIE on the Xcel property—just east of the Fly-ash site/west of Cover Park,the City has a trail easement in this area.Enclosed
is a rough timeline and image of what a shortgrass prairie looks like.
Mayor McComber provided:
1. Various NLC Updates-May 8`'and May l l'
1 of 53 Please let me know if you have any questions-651-253-7837 Call Anytime.
Approval and Agreement for Minor Subdivision
The City has been petitioned by Leonard Investments LLC and Champion Lodging LLC, (the "Owners") of lands further described as PIN#
0602920110013 and 0502920220013 respectively lying in the City of Oak Park Heights with current legal descriptions noted below and which currently
totals 0.20+/-acres;to perform a Minor Subdivision removing this acreage from parcel 0502920220013 and combining it to parcel 0602920110013.The
action of the subsequent subdivision and immediate conjoinment will result the same number of parcels, not creating new parcels.
CURRENT LOTS—Shown in Figure 1: d ar —
PIN#0602920110013(Leonard)—Legally Described As: Figure 1
Lot 1, Block 1, JACOB ADDITION,according to the plat thereof on file and of record ' r -" a
in the office of the County Recorder,Washington County, Minnesota. ' � oA�' P
a, 40
PIN#0502920220013(Champion)—Legally Described As:
Lot 1, Block 1, BRACKEY 2ND ADDITION,according to the plat thereof on file and of DI
record in the office of the County Recorder,Washington County, Minnesota.
PROPOSED LOTS and Legal Description AFTER SUBDIVISION AND �„ , M '
CONJOINMENT—See Exhibit A.
PIN#0602920110013=Legally Described As:
Lot 1,Block 1,JACOB ADDITION,according to the plat thereof on file and of record in the office of the County Recorder,Washington County,
Minnesota. AND: That part of Lot 1, Block 1, BRACKEY 2ND ADDITION,according to the plat thereof on file and of record in the office
of the County Recorder,Washington County, Minnesota,described as follows:
Beginning at the southwesterly most corner of said Lot 1; thence North 02 degrees 00 minutes 03 seconds West, assumed
bearing along the westerly most line of said Lot 1, a distance of 110.65 feet to a corner of said Lot 1;thence South 89 degrees
36 minutes 32 seconds East,along a line of said Lot 1,a distance of 82.50 feet to a corner of said Lot 1;thence South 02 degrees
00 minutes 03 seconds East,parallel with the westerly most line of said Lot 1, a distance of 110.71 feet to the south line of said
Lot 1;thence North 89 degrees 33 minutes 52 seconds West along said south line of Lot 1, a distance of 82.50 feet to the point
of beginning.
PIN#0502920220013—Legally Described As: Lot 1, Block 1, BRACKEY 2ND ADDITION,according to the plat thereof on file and of record
in the office of the County Recorder,Washington County, Minnesota. EXCEPTING THEREFROM:That part of Lot 1, Block 1, BRACKEY
2ND ADDITION, according to the plat thereof on file and of record in the office of the County Recorder, Washington County, Minnesota,
described as follows:
Beginning at the southwesterly most corner of said Lot 1; thence North 02 degrees 00 minutes 03 seconds West, assumed
bearing along the westerly most line of said Lot 1, a distance of 110.65 feet to a corner of said Lot 1;thence South 89 degrees
36 minutes 32 seconds East,along a line of said Lot 1,a distance of 82.50 feet to a corner of said Lot 1;thence South 02 degrees
00 minutes 03 seconds East,parallel with the westerly most line of said Lot 1, a distance of 110.71 feet to the south line of said
Lot 1;thence North 89 degrees 33 minutes 52 seconds West along said south line of Lot 1, a distance of 82.50 feet to the point
of beginning.
CONDITIONS:
Pursuant to City Ordinance 402.01 G. the City may permit a minor parcel subdivision via an administrative process. Based on review of the proposal
and the comparison with such ordinance the City does not object to the proposed minor subdivision resulting in the lots so described above,subject to
four conditions:
1. Pursuant to City Ord.402.01 G.b.,an additional 10-foot Drainage and Utility Easement is to be granted and dedicated to the public surrounding
the perimeter of all new, updated and/or remnant areas. The Owner of each parcel shall provide to the City a separate Drainage and Utility
Easement in a recordable document to create such easements, which shall be affixed hereto as Exhibit B and which legally describes such
easement areas. This 10-foot easement may be modified to 5 feet on each side of a contiguous line—creating a combined 10' Drainage and
Utility Easement.
2. The City will execute this Agreement upon being supplied correct the Drainage and Utility Easement Documents and which shall be recorded
by the City once the new lots are created through Washington County.Any discrepancies that arise that may preclude the City from recording
the Drainage and Utility Easements—or which fail to accurately legally describe the easements-shall be promptly addressed and corrected
by the Owner(s)and/or at the Owner'(s)expense.The easement areas are to be additionally shown in Exhibit A for reference.
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3. No other subdivision is approved.The Owner shall take all necessary steps to ensure the City's easement(s)are correctly created.
4. The City does not waive any other term,condition,ordinance or requirements with the approval of this subdivision and no land use permits are
granted hereby.
5. Subject to existing easements,declarations and restrictions of record.
Agreed to the Above:
Date For the City
Signature for Owner–LEONARD INVESTMENTS LLC
Date
Er c Johnccr. Ci-.,,,Administrator
Printed Name&Title
NOTARY Signature for OWNER–Affix Stamp Here- ""-;TARP Signature for Eric Johnson-Affix Stamp Here
Date
Signature for Owner–CHAMPION LODGING LLC
Printed Name&Title
NOTARY Signature for OWNER–Affix Stamp Here->
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Exhibit A—Legal Description and Various Documents for Reference.
(SEE ATTACHED)
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Exhibit B—Drainage and Utility Easements
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PERMANENT PUBLIC UTILITY AND DRAINAGE EASEMENT
THIS AGREEMENT, made this day of , 2020, by and between
Grantor, and the City of Oak Park Heights, a municipal corporation under
the laws of the State of Minnesota, Grantee;
WITNESSETH, that the said Grantor, hereby grants and warrants to said Grantee, its successors and
assigns, a permanent easement for public utility and drainage purposes, and for ingress and egress at any and all
times with all machinery, equipment and materials necessary for the aforesaid purpose, in, over, and upon the
following described property owned by Grantor and situated in Washington County, Minnesota:
A perpetual easement for public drainage and utility purposes over, under, and across the following describe
lands:
TO HAVE AND HOLD said Easement unto said Grantee and its assigns. The Grantor hereby warrants the
title to the easement properties and will defend such title against the lawful claims of all persons.
IN WITNESS WHEREOF, said Grantor has hereunto set its hand the day and year first above written.
GRANTOR
By:
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By:
STATE OF MINNESOTA )
SS.
COUNTY OF WASHINGTON )
The foregoing instrument was acknowledged before me this day of 2020, by
Notary Public
This Easement is hereby accepted by the City of Oak Park Heights, GRANTEE
By:
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City of Oak Park Heights
14168 Oak Park Blvd. N•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
5-12-21
TO: Joel Dunning, WOLD ENGINEERING ***via email only Idunning a(�woldae.com***
FROM: Eric Johnson, City Administrator
RE: Fencing Inquiry—May 2021
Dear Joel:
Pursuant to your phone inquiry about if the City of Oak Park Heights has fence restrictions that may impact the possible
installation of fencing in certain areas of the County Campus. The property in general lies in the City of Stillwater and
their rules would apply, but....in looking at the in-force Agreements between the City and County,there does not appear
to be anything that relates directly to fencing.
d. Paris Avcnue will not he widened or enlarged south of 62"r Street and
However please note the following: there shall be no ingress to the County facilities from Paris Avenue. The
currently urpaved roadway may be paved and shall only be utilized as a
secondary access for police and emergency vehicles. If the County installs
1. There are restrictions on the access points a full ingress and egress from Paris Avenue,the County shalt provide the
funding for rhe design and reconditioning, according to the standards of
along Paris Ave. the Agreement Oct 2005 OPH engineer,of Paris Avenue from 62M Street to the point of ingress and
states—(d): egress,including the inctallation/r6placement of curbing and appropriate
storm water infirastructure.
2. There is also similar language in the 16, Fhe County shall pave, but not expand, the currently unpaved
roadway accessing the County facilities from Paris Ave.The County shall install
Development Agreement from the August 2007 a card-access gate to monitor and control unauthorized use of this roadway.'I'Itis
access shall remain a secondary access consistent with the Octubur 4"', 2005
(16): agreement.
These items relate to the east side of the property and
the City would expect the residential character of this neighborhood to remain intact and thus any fencing should be
mindful of that purpose as it is not set in a commercial area nor is it"...out in the sticks".
Lastly, please also note that the entire County Campus
lighting has not been updated consistent with the 10/2007 12, The County Shall cause all current and proposed campus lighting
to be retrofitted to comply with the City of Oak Park Heights lighting standards
Development Agreement in which requires the County to not lata than llecembcr 31 2016.
do so by 12/31/10... what is the timeline to bring this site
into compliance? If it takes another 24 months or so it
would seem reasonable, but that needs to begin,especially of there are other anticipated improvements.
I will email you these two agreements noted above.
Please let me know if you have any questions.
Cc: J. Wagenius, Washington County Dep. Administrator-Jennifer.Wagenius@co.washington.mn.us
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ipt*k�_'
COVID-19 Preparedness Plan for the City of Oak Park Heights — MAY 14th 2021 UPDATE
*** TO BE IN EFFECT ON Monday, May 17th, 2021 and Subject to Further Revisions***
The City of Oak Park Heights is committed to providing a safe and healthy workplace for all our workers, citizens
and customers. To ensure we have as safe and healthy workplace, we have developed the following COVID-19
Preparedness Plan in response to the COVID-19 pandemic.
This document is being revised as of May 14'h 2021 in response to new CDC Guidance and Gov. Tim Walz's
announcements that that fully vaccinated people no longer need to wear a mask or physically distance in any
setting, except where required by federal,state,local, tribal, or territorial laws,rules,and regulations,including
local business and workplace guidance,see the attached links:
https://www.cdc.gov/coronavirus/2019-ncov/vaccines/fully-vaccinated-guidance.htmI
https://mn.gov/governor/covid-19/news/#/detai I/appld/l/id/482065
All City Employees remain responsible for implementing and continuation of this plan. Our goal is to mitigate the
potential for transmission of COVID-19 in our workplaces and communities, and that effort requires full
cooperation among everyone. Only through this cooperative effort can we establish and maintain the safety and
health of our workers and workplaces.
The City is implementing and ensuring compliance with all aspects of this COVID-19 Preparedness Plan. The City
of Oak Park Heights staff have full support in enforcing the provisions of this policy.
Our workers are our most important assets. We are serious about safety and health and keeping our workers
working in the City of Oak Park Heights. Worker involvement is essential in developing and implementing a
successful COVID-19 Preparedness Plan. We have involved our workers in this process by seeking their feedback
towards developing this Plan.Our COVID-19 Preparedness Plan follows Centers for Disease Control and Prevention
(CDC) and Minnesota Department of Health (MDH) guidelines, federal OSHA standards related to COVID-19 and
Executive Order 20-48, and addresses:
• hygiene and respiratory etiquette;
• engineering and administrative controls for social distancing;
• cleaning, disinfecting, decontamination and ventilation;
• prompt identification and isolation of sick persons;
• communications and training that will be provided to managers and workers; and
• management and supervision necessary to ensure effective implementation of the plan.
• protection and controls for pick-up, drop-off and delivery;
• communications and instructions for customers.
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Appendix A outlines a number of links and resources related to the terms and goals found in this Preparedness
Plan.
Screening and policies for employees and officials exhibiting signs and
symptoms of COVID-19
Workers have been informed of and encouraged to self-monitor for signs and symptoms of COVID-19. The
following policies found in Attachment B are being implemented to assess workers' health status prior to entering
the workplace and for workers to report when they are sick or experiencing symptoms. Employees are expected
to critically evaluate their personal health and make sound judgements before they come to the City Hall.
The City of Oak Park Heights has also implemented a policy for informing workers if they have been exposed to a
person with COVID-19 at their workplace and requiring them to quarantine for the required amount of time. In
addition, to protect the privacy of workers' health status and health information and generally consists of HIPPA
regulations, used of confidential communication protocols and limited access to personnel files. These are
common practices and shall be followed.
The City of Oak Park Heights has implemented leave policies consistent with Federal and/or State Laws that
promote workers staying at home when they are sick, when household members are sick, or when required by a
health care provider to isolate or quarantine themselves or a member of their household. Accommodations for
workers with underlying medical conditions or who have household members with underlying health conditions
have been implemented consistent with Federal and/or State Laws. See Attachment C.
Handwashing & Respiratory etiquette: Cover your cough or sneeze
See Attachment D - Basic infection prevention measures are being implemented at our workplaces at all times.
Workers are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout
the day, but especially at the beginning and end of their shift, prior to any mealtimes and after using the toilet.All
customers and visitors to the workplace will be required to wash or sanitize their hands prior to or immediately
upon entering the facility. Hand-sanitizer dispensers(that use sanitizers of greater than 60%alcohol)are at various
locations in the workplace so they can be used for hand hygiene in place of soap and water, as long as hands are
not visibly soiled.
Workers, customers and visitors are being instructed to cover their mouth and nose with their sleeve or a tissue
when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their
hands. They should dispose of tissues in provided trash receptacles and wash or sanitize their hands immediately
afterward. Respiratory etiquette will be demonstrated on posters and supported by making tissues and trash
receptacles available to all workers, customers and visitors.
Social distancing
Social distancing of six feet will be implemented and maintained between workers, customers and visitors in the
workplace through the following engineering and administrative controls:
The following shall be required until notice is provided:
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1. All Visitors to the City Hall (including but not limited to: residents, non-city employees,
consultants, elected officials or hired contractors) may wear a FACEMASK and should follow
CDC and State Guidelines.
2. Staff are not required to wear a facemask in City Hall or other City properties if they are fully-
vaccinated; however if they are not fully vaccinated, they are encouraged to wear a mask and
that all Staff,Officials and Visitors follow State and CDC Guidelines.
3. Staff may attend off-site meetings and are not required to wear a mask to such meetings if they
are fully-vaccinated, but should honor the site requirements of such location and always
consider their personal health and wellness to be sure they are comfortable in any setting.Staff
should let their Department Heads know of any concerns.
4. To the extent reasonable social distancing of 6 feet is encouraged.
5. Use of the COMMON AREA BREAK ROOM should be limited to not more than SIX PERSONS at
any one time and such persons should follow sound social distancing practices.
6. Police and Public Works staff will additionally follow their own Departmental Policies for the
Public Works Garage and Police Department Areas and their related field operations.
7. Consistent with past guidelines, Employees shall not come to City Hall when ill.
8. 7/24/20 Update: In the event any State Order, Rule or Statute that conflicts with provisions of
this Plan,the City shall follow the State guidance;including, but not limited to recent Gov.Order
20-81 issued on 7/22/20 relating to face coverings.
Cleaning, disinfection, and ventilation
Regular housekeeping practices are being implemented, including routine cleaning and disinfecting of work
surfaces, equipment, tools and machinery, delivery vehicles and areas in the work environment, including
restrooms, break rooms, lunch rooms, meeting rooms, checkout stations, fitting rooms, and drop-off and pick-up
locations. Frequent cleaning and disinfecting will be conducted in high-touch areas, such as phones, keyboards,
touch screens, controls, door handles, elevator panels, railings, copy machines, credit card readers, delivery
equipment, etc. Public Works staff will be generally responsible for routine cleaning operations of public areas;
however, the City asks all staff to monitor that effort and pitch-in if time allows. Each employee shall be
responsible for regular cleaning and implementation of hygienic practices at their workstation in the office.
Appropriate and effective cleaning and disinfectant supplies have been purchased and are available for use in
accordance with product labels, safety data sheets and manufacturer specifications and are being used with
required personal protective equipment for the product. These are available in CLEANING CLOSET and or can be
placed at your desk or work areas. The maximum amount of fresh air is being brought into the workplace, air
recirculation is being limited and ventilation systems are being properly used and maintained. Steps are also being
taken to minimize air flow blowing across people.
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Communications and training
This COVID-19 Preparedness Plan is to be all communicated to all workers on or before June 151, 2020 along with
prompt updates when alternations are made and necessary training is to be provided if needed. Additional
communication and/or training will be ongoing. Instructions will be communicated to vendors and visitors about:
how drop-off, pick-up, delivery and permits will be conducted to ensure social distancing between the customers
and workers; required hygiene practices, etc.
Customers and visitors will also be advised not to enter the workplace if they are experiencing symptoms or
have contracted COVID-19. SIGNS will be posted. All staff are to work through this new program together and
update the training as necessary. This COVID-19 Preparedness Plan has been certified by The City of Oak Park
Heights management and was posted throughout the workplace on or before June 1". It will be updated as
necessary.
City Council, Planning Commission, Parks Commission Events:
In light of the events of the Week of May 10th, 2021 with issued guidance by Gov. Walz and the CDC, the City will
resume standard "in-person" meetings (City Council, Parks and Planning Commission) in commencing July 151
2021.Therefore, all June 2021 meetings will continue to be held remotely.
The May 25th and/or June 22nd City Council meetings will attempt a hybrid-format made possible due to new
technology; however thereafter (post July 1", 2021) all meetings shall be "in-person" and following the guidance
found in this document and other statutory requirements.
Any other Ad-hoc or other advisory commissions shall additionally follow this guidance.
The City Council is expected to review this Section (and others) and edit as it deems necessary.
Certified by:
Date
Eric Johnson
City Administrator
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Appendix A — Guidance for developing a COVID-19 Preparedness Plan
General
Centers for Disease Control and Prevention (CDC): Coronavirus (COVID-19)—www.cdc.gov/coronavirus/2019-
nCoV
Minnesota Department of Health (MDH): Coronavirus—www.health.state.mn.us/diseases/coronavirus
State of Minnesota: COVID-19 response—https://mn.gov/covidl9
Businesses
CDC: Resources for businesses and employers—www.cdc.gov/coronavirus/2019-
ncov/community/organizations/businesses-em Plovers.htmI
CDC: General business frequently asked questions—www.cdc.gov/coronavirus/2019-ncov/community/general-
business-fag.html
CDC: Building/business ventilation—www.cdc.gov/coronavirus/2019-ncov/community/guidance-business-
response.html
MDH: Businesses and employers: COVID-19—www.health.state.mn.us/diseases/coronavirus/businesses.html
MDH: Health screening checklist—www.health.state.mn.us/diseases/coronavirus/facilitvhlthscreen.pdf
MDH: Materials for businesses and employers—www.health.state.mn.us/diseases/coronavirus/materials
Minnesota Department of Employment and Economic Development (DEED): COVID-19 information and
resources—https://mn.gov/deed/newscenter/covid/
Minnesota Department of Labor and Industry(DLI): Updates related to COVID-19—www.dli.mn.gov/updates
Federal OSHA—www.osha.gov
Handwashing
MDH: Handwashing video translated into multiple languages—www.youtube.com/watch?v=LdQuPGVcceg
Respiratory etiquette: Cover your cough or sneeze
CDC: www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention.html
CDC: www.cdc.gov/healthvwater/hygiene/etiquette/coughing sneezing.html
MDH: www.health.state.mn.us/diseases/coronavirus/prevention.html
Social distancing
CDC: www.cdc.gov/coronavirus/2019-ncov/community/guidance-business-response.html
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MDH: www.health.state.mn.us/diseases/coronavirus/businesses.html
Housekeeping
CDC: www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html
CDC: www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/disinfecting-your-home.html
CDC: www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html
Environmental Protection Agency (EPA): www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-
sa rs-cov-2
Employees exhibiting signs and symptoms of COVID-19
CDC: www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/steps-when-sick.html
MDH: www.health.state.mn.us/diseases/coronavirus/basics.html
MDH: www.health.state.mn.us/diseases/coronavirus/facilitvhlthscreen.pdf
MDH: www.health.state.mn.us/diseases/coronavirus/returntowork.pdf
State of Minnesota— https://mn.gov/covidl9/for-minnesotans/if-sick/get-tested/index.isp
Training
CDC: www.cdc.gov/coronavirus/2019-ncov/community/guidance-small-business.html
Federal OSHA: www.osha.gov/Publications/OSHA3990.pdf
MDH: www.health.state.mn.us/diseases/coronavirus/about.pdf
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Appendix B — Guidance for developing a COVID-19 Preparedness Plan
Oak Park Heights Employee Guidance—FAQ and Illness Information.
This document will continue to evolve as we receive additional questions and
guidance. We recognize that there is a heightened sense of concern across our
workforce. The City is doing everything we can at this time to ensure the safety of
our workforce and the safety of our community. We are continuing to develop
additional policies and guidance to address the changing nature of COVID-19.Please
visit the CDC website for the most up-to-date information regarding the virus.
1. What to do if you are showing symptoms or feeling ill?
Employees are expected to stay home if sick. At the first sign of illness, notify your
supervisor and leave work immediately to avoid exposing coworkers. Employees should
stay home until completely recovered or the virus has been ruled out.
Employees who have symptoms of illness are expected to communicate with their
department head and stay home and not come to work until they are:
-free of fever(100.4° F [37.8° C] or greater using an oral thermometer,
-free of signs of a fever, cough, sore throat or other symptoms,
AND
-free of any other symptoms for at least 24 hours, without the use of fever-reducing or
other symptom-altering medicines (e.g. cough suppressants).
2. When can you return to work after an illness?
Employees who have symptoms of illness are expected to stay home and not come to work
until they are:
-free of fever(100.4° F [37.8° C] or greater using an oral thermometer,
-free of signs of a fever, cough, sore throat or other symptoms,
AND
-free of any other symptoms for at least 24 hours, without the use of fever-reducing or
other symptom-altering medicines (e.g. cough suppressants).
The City may require a physician's note stating you may safely return to work.
3. What if another employee is exhibiting COVID-19-like symptoms in the
workplace?
Employees should refrain from discussing a co-worker's health condition due to data
privacy and HIPAA laws. If you have concerns you should speak privately with your
supervisor. Employees should be treated the same as any other employee who displays
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symptoms of a contagious disease. Supervisors should not ask employees about a medical
diagnosis,but employees may choose to voluntarily share this information.If the employee
is displaying symptoms of a contagious disease, Supervisors should speak privately with
the employee. Supervisors do have the authority to require an ill employee to leave the
workplace as a safety consideration for the health of other employees. While the supervisor
should not make judgments about a medical diagnosis,they may rely on symptoms to make
a determination to send an employee home.
4. What to do if you believe you have been exposed to the virus?
If you have been in contact with someone who is suspected of having the virus, report this
information to your supervisor and discuss options. The CDC provides further guidelines
if you suspect you are infected with the virus
5. What if an employee needs to be tested for COVID-19?
We understand that the City's health insurance provider,HealthPartners,will cover testing
costs for employees who carry the City's insurance. This coverage includes no member
cost-share for administration of the COVID-19 laboratory test(regardless of where the test
is performed) for the City's health plan members. In addition, there will be no member
cost-share related to an in-network office or urgent care visit associated with the test.
Members with questions about their benefits and coverage should call Member Services at
the number on the back of their member ID card. Members who are concerned that they
may have been exposed to COVID-19 can take screening assessments available online at
Doctor on Demand or should call their primary care clinic. Dedicated site from your health
plan for related information: HealthPartners.com/coronavirus.
9. What responsibilities do employees have to report that they have been
diagnosed with COVID-19?
An employee's diagnosis of any type of illness is considered protected health information.
Employees do not have to disclose their diagnosis. However, employees do need to follow
proper call in procedures if they are not able to report to work. Please consider your fellow
staff and their families.
10. What if an employee is exhibiting COVID-19 like symptoms in the workplace,
what protocol should I follow?
The employee should be treated the same as any other employee who displays symptoms
of a contagious disease.If an employee becomes ill at work, supervisors should speak with
the employee privately and ask them to consider going home.
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Employers can require employees to stay home from work if they have signs or symptoms
of a communicable disease that poses a credible threat of transmission in the workplace,
or if they have traveled to high-risk geographic areas, such as those with wide-spread or
sustained community transmission of the illness.
Employers may send employees home if they are displaying symptoms of contagious
illness. Supervisors should refrain from announcing to employees that a coworker is at risk
of or actually has a disease. Instead, supervisors should focus on educating employees on
best practices for illness prevention.
Employees who have symptoms of illness are requested to stay home and not come to
work until they are:
• free of fever(100.4° F [37.8° C] or greater using an oral thermometer,
• free of signs of a fever, AND
• free of any other symptoms for at least 24 hours, without the use of fever-reducing or
other symptom-altering medicines (e.g. cough suppressants).
17 of 53
Appendix A — Guidance for developing a COVID-19 Preparedness Plan
General
Centers for Disease Control and Prevention (CDC): Coronavirus (COVID-19)—www.cdc.gov/coronavirus/2019-
nCoV
Minnesota Department of Health (MDH): Coronavirus—www.health.state.mn.us/diseases/coronavirus
State of Minnesota: COVID-19 response—https://mn.gov/covidl9
Businesses
CDC: Resources for businesses and employers—www.cdc.gov/coronavirus/2019-
ncov/community/organizations/businesses-em plovers.htmI
CDC: General business frequently asked questions—www.cdc.gov/coronavirus/2019-ncov/community/general-
business-fag.html
CDC: Building/business ventilation—www.cdc.gov/coronavirus/2019-ncov/community/guidance-business-
response.html
MDH: Businesses and employers: COVID-19—www.health.state.mn.us/diseases/coronavirus/businesses.html
MDH: Health screening checklist—www.health.state.mn.us/diseases/coronavirus/facilitvhlthscreen.pdf
MDH: Materials for businesses and employers—www.health.state.mn.us/diseases/coronavirus/materials
Minnesota Department of Employment and Economic Development (DEED): COVID-19 information and
resources—https://mn.gov/deed/newscenter/covid/
Minnesota Department of Labor and Industry(DLI): Updates related to COVID-19—www.dli.mn.gov/updates
Federal OSHA—www.osha.gov
Handwashing
MDH: Handwashing video translated into multiple languages—www.youtube.com/watch?v=LdQuPGVcceg
Respiratory etiquette: Cover your cough or sneeze
CDC: www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention.html
CDC: www.cdc.gov/healthvwater/hygiene/etiquette/coughing sneezing.html
MDH: www.health.state.mn.us/diseases/coronavirus/prevention.html
Mpf-d Opening Protocols for 6/1/20 VERSION 5/26/20
Updated 7/24/20
Social distancing
CDC: www.cdc.gov/coronavirus/2019-ncov/community/guidance-business-response.html
MDH: www.health.state.mn.us/diseases/coronavirus/businesses.html
Housekeeping
CDC: www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html
CDC: www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/disinfecting-vour-home.html
CDC: www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html
Environmental Protection Agency(EPA): www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-
sa rs-cov-2
Employees exhibiting signs and symptoms of COVID-19
CDC: www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/steps-when-sick.html
MDH: www.health.state.mn.us/diseases/coronavirus/basics.html
MDH: www.health.state.mn.us/diseases/coronavirus/facilitvhlthscreen.pdf
MDH: www.health.state.mn.us/diseases/coronavirus/returntowork.pdf
State of Minnesota— https://mn.gov/covidl9/for-minnesotans/if-sick/get-tested/index.isp
Training
CDC: www.cdc.gov/coronavirus/2019-ncov/community/guidance-small-business.html
Federal OSHA: www.osha.gov/Publications/OSHA3990.pdf
MDH: www.health.state.mn.us/diseases/coronavirus/about.pdf
CRpf-d Opening Protocols for 6/1/20 VERSION 5/26/20
Updated 7/24/20
Appendix B — Guidance for developing a COVID-19 Preparedness Plan
Oak Park Heights Employee Guidance—FAQ and Illness Information.
This document will continue to evolve as we receive additional questions and
guidance. We recognize that there is a heightened sense of concern across our
workforce. The City is doing everything we can at this time to ensure the safety of
our workforce and the safety of our community. We are continuing to develop
additional policies and guidance to address the changing nature of COVID-19.Please
visit the CDC website for the most up-to-date information regarding the virus.
1. What to do if you are showing symptoms or feeling ill?
Employees are expected to stay home if sick. At the first sign of illness, notify your
supervisor and leave work immediately to avoid exposing coworkers. Employees should
stay home until completely recovered or the virus has been ruled out.
Employees who have symptoms of illness are expected to communicate with their
department head and stay home and not come to work until they are:
-free of fever(100.4° F [37.8° Q or greater using an oral thermometer,
-free of signs of a fever, cough, sore throat or other symptoms,
AND
-free of any other symptoms for at least 24 hours, without the use of fever-reducing or
other symptom-altering medicines (e.g. cough suppressants).
2. When can you return to work after an illness?
Employees who have symptoms of illness are expected to stay home and not come to work
until they are:
-free of fever(100.4° F [37.8° Q or greater using an oral thermometer,
-free of signs of a fever, cough, sore throat or other symptoms,
AND
-free of any other symptoms for at least 24 hours, without the use of fever-reducing or
other symptom-altering medicines (e.g. cough suppressants).
The City may require a physician's note stating you may safely return to work.
3. What if another employee is exhibiting COVID-19-like symptoms in the
workplace?
ORpf-EaBl Opening Protocols for 6/1/20 VERSION 5/26/20
Updated 7/24/20
Employees should refrain from discussing a co-worker's health condition due to data
privacy and HIPAA laws. If you have concerns you should speak privately with your
supervisor. Employees should be treated the same as any other employee who displays
symptoms of a contagious disease. Supervisors should not ask employees about a medical
diagnosis,but employees may choose to voluntarily share this information.If the employee
is displaying symptoms of a contagious disease, Supervisors should speak privately with
the employee. Supervisors do have the authority to require an ill employee to leave the
workplace as a safety consideration for the health of other employees. While the supervisor
should not make judgments about a medical diagnosis,they may rely on symptoms to make
a determination to send an employee home.
4. What to do if you believe you have been exposed to the virus?
If you have been in contact with someone who is suspected of having the virus,report this
information to your supervisor and discuss options. The CDC provides further guidelines
if you suspect you are infected with the virus
5. What if an employee needs to be tested for COVID-19?
We understand that the City's health insurance provider,HealthPartners,will cover testing
costs for employees who carry the City's insurance. This coverage includes no member
cost-share for administration of the COVID-19 laboratory test(regardless of where the test
is performed) for the City's health plan members. In addition, there will be no member
cost-share related to an in-network office or urgent care visit associated with the test.
Members with questions about their benefits and coverage should call Member Services at
the number on the back of their member ID card. Members who are concerned that they
may have been exposed to COVID-19 can take screening assessments available online at
Doctor on Demand or should call their primary care clinic. Dedicated site from your health
plan for related information: HealthPartners.com/coronavirus.
9. What responsibilities do employees have to report that they have been
diagnosed with COVID-19?
An employee's diagnosis of any type of illness is considered protected health information.
Employees do not have to disclose their diagnosis. However, employees do need to follow
proper call in procedures if they are not able to report to work. Please consider your fellow
staff and their families.
Ettpf-EaBl Opening Protocols for 6/1/20 VERSION 5/26/20
Updated 7/24/20
10. What if an employee is exhibiting COVID-19 like symptoms in the workplace,
what protocol should I follow?
The employee should be treated the same as any other employee who displays symptoms
of a contagious disease.If an employee becomes ill at work, supervisors should speak with
the employee privately and ask them to consider going home.
Employers can require employees to stay home from work if they have signs or symptoms
of a communicable disease that poses a credible threat of transmission in the workplace,
or if they have traveled to high-risk geographic areas, such as those with wide-spread or
sustained community transmission of the illness.
Employers may send employees home if they are displaying symptoms of contagious
illness. Supervisors should refrain from announcing to employees that a coworker is at risk
of or actually has a disease. Instead, supervisors should focus on educating employees on
best practices for illness prevention.
Employees who have symptoms of illness are requested to stay home and not come to
work until they are:
• free of fever(100.4° F [37.8° C] or greater using an oral thermometer,
• free of signs of a fever, AND
• free of any other symptoms for at least 24 hours, without the use of fever-reducing or
other symptom-altering medicines (e.g. cough suppressants).
02pf-Ea3l Opening Protocols for 6/1/20 VERSION 5/26/20
Updated 7/24/20
Appendix C — Guidance for developing a COVID-19 Preparedness Plan
Capf-EO Opening Protocols for 6/1/20 VERSION 5/26/20
Updated 7/24/20
0UNITED STATES DEPARTMENT OF LABOR
WAGE AND • •EMPLOYEE PAID LEAVE RIGHTS10
I
I
FAMILIES FIRST C0R0N"IRV%R1= PNSE Ar-T:
The Families First Coronavirus Response Act(FFCRA or Act) requires certain employers to provide employees with paid sick leave
or expanded family and medical leave for specified reasons related to COVID-19. The Department of Labor's(Department)Wage and
Hour Division (WHD)administers and enforces the new law's paid leave requirements. These provisions will apply from the effective
date through December 31, 2020.
Generally, the Act provides that employees of covered employers are eligible for:
• Two weeks(up to 80 hours)of paid sick leave at the employee's regular rate ofpaywhere the employee is unable to work
because the employee is quarantined(pursuant to Federal, State, or local government order or advice of a health care provider),
and/or experiencing COVID-19 symptoms and seeking a medical diagnosis; or
• Two weeks(up to 80 hours) of paid sick leave at two-thirds the employee's regular rate of pay because the employee is
unable to work because of a bona fide need to care for an individual subject to quarantine (pursuant to Federal, State, or local
government order or advice of a health care provider), or to care for a child (under 18 years of age)whose school or child
care provider is closed or unavailable for reasons related to COVID-19, and/or the employee is experiencing a substantially
similar condition as specified by the Secretary of Health and Human Services, in consultation with the Secretaries of the
Treasury and Labor; and
• Up to an additional 10 weeks of paid expanded family and medical leave at two-thirds the employee's regular rate of pay
where an employee, who has been employed for at least 30 calendar days, is unable to work due to a bona fide need for
leave to care for a child whose school or child care provider is closed or unavailable for reasons related to COVID-19.
Covered Employers:The paid sick leave and expanded family and medical leave provisions of the FFCRA apply to certain public
employers, and private employers with fewer than 500 employees.[1] Most employees of the federal government are covered by Title I I of
the Family and Medical Leave Act,which was not amended by this Act, and are therefore not covered by the expanded family and medical
leave provisions of the FFCRA. However, federal employees covered by Title 11 of the Family and Medical Leave Act are covered by the
paid sick leave provision.
Small businesses with fewer than 50 employees may qualify for exemption from the requirement to provide leave due to school closings or
child care unavailability if the leave requirements would jeopardize the viability of the business as a going concern.
Eligible Employees:All employees of covered employers are eligible for two weeks of paid sick time for specified reasons related to
COVID-19. Employees employed for at least 30 days are eligible for up to an additional 10 weeks of paid family leave to care for a child
under certain circumstances related to COVID-19. [2]
Notice:Where leave is foreseeable, an employee should provide notice of leave to the employer as is practicable.After the first
workday of paid sick time, an employer may require employees to follow reasonable notice procedures in order to continue receiving
paid sick time.
► Qualifying Reasons for Leave
Under the FFCRA, an employee qualifies for paid sick time if the employee is unable to work(or unable to telework)due to a need for
leave because the employee:
1. is subject to a Federal, State, or local quarantine or isolation order related to COVID-19;
2. has been advised by a health care provider to self-quarantine related to COVID-19;
3. is experiencing COVID-19 symptoms and is seeking a medical diagnosis;
4. is caring for an individual subject to an order described in (1)or self-quarantine as described in (2);
5. is caring for a child whose school or place of care is closed (or child care provider is unavailable)for reasons related to
COVID-19; or
6. is experiencing any other substantially-similar condition specified by the Secretary of Health and Human
Services, in consultation with the Secretaries of Labor and Treasury.
Under the FFCRA, an employee qualifies for expanded family leave if the employee is caring for a child whose school or place of care
is closed (or child care provider is unavailable)for reasons related to COVID-19.
[1]Certain provisions may not apply to certain employers with fewer than 50 employees.See Department FFCRA regulations(expected April 2020).
[2]Under tt e c s ecial rulesopTtllx fa foal/�/g Providers and Emergency Responders. VERSION 5/26/20
p Opening
Updated 7/24/20
UNITED STATES DEPARTMENT OF LABOR I WAGE AND HOUR DIVISION CURRENT AS OF 3/2020 1
,- DURATION OF LEAVE
For reasons(1)-(4) and (6):A full-time employee is eligible for 80 hours of leave, and a part-time employee is eligible for the number of
hours of leave that the employee works on average over a two-week period.
For reason(5):A full-time employee is eligible for up to 12 weeks of leave(two weeks of paid sick leave followed by up to 10 weeks of
paid expanded family&medical leave)at 40 hours a week, and a part-time employee is eligible for leave for the number of hours that
the employee is normally scheduled to work over that period.
,- CALCULATION OF PAY [3]
For leave reasons(1), (2), or(3): employees taking leave are entitled to pay at either their regular rate or the applicable minimum
wage,whichever is higher, up to$511 per day and $5,110 in the aggregate(over a 2-week period).
For leave reasons(4) or(6): employees taking leave are entitled to pay at%their regular rate or%the applicable minimum wage,
whichever is higher, up to$200 per day and$2,000 in the aggregate(over a 2-week period).
For leave reason (5): employees taking leave are entitled to pay at%their regular rate or%the applicable minimum wage, whichever
is higher, up to$200 per day and $12,000 in the aggregate(over a 12-week period). [4]
,- RESOURCES
For additional information or to file a complaint:
1-866-487-9243 1 TTY: 1-877-889-5627
dol.aov/aaencies/whd
[3]Paid sick time provided under this Act does not carryover from one year to the next.Employees are not entitled to reimbursement for unused leave upon termination,
resignation,retirement,or other separation from employment.
[4]An employee may elect to substitute any accrued vacation leave,personal leave,or medical or sick leave for the first two weeks of partial paid leave under this section.
�dpf W Opening Protocols for 6/1/20 VERSION 5/26/20
Updated 7/24/20
UNITED STATES DEPARTMENT OF LABOR I WAGE AND HOUR DIVISION CURRENT AS OF 3/2020 2
I
City of Oak Park Heights
Employee Request for Public Health Emergency Leave
For Employees to Request Public Health Emergency Leave under the Families First Coronavirus
Response Act("FFCRA")
Effective April 1,2020, despite the city having work available for you,if you are unable to work,or
telework because you are caring for your minor child whose school or child care provider is closed or
unavailable due to the COVID-19 pandemic,you may be eligible for a partially paid leave of absence
through the Public Health Emergency Leave. This expanded Family Medical Leave is scheduled to
expire on December 31, 2020 under the FFCRA.
If eligible,you may take up to 12 weeks of leave for this reason (providing you have not already
exhausted the "traditional"FMLA you may entitled to throughout the 12-month period). Pursuant to
federal law, the first two weeks of leave are unpaid,but you may use your accrued vacation/PTO
balances, accrued comp. time, or Emergency Paid Sick Leave (should you be eligible)during those initial
two weeks.
To be eligible for this expanded FMLA leave,you must:
• have worked for the city for at least 30 days (i.e., for an eligible employee requesting leave on
April 1,the employee would have to be on the city's payroll as of March 2,2020);
• be unable to work or telework because you are caring for your minor child since your child's
school or daycare closed or your childcare is unavailable due to COVID-19; and
• there is no other suitable person available to care for your child/children during the period of
leave.
Employee Name:
I certify I am unable to work or telework at this time due to the need to care for my minor child/children
who do not have school or child care due to the COVID-19 pandemic. This situation makes me:
Completely unable to work my normal schedule.
Dates of leave requested:
From (date): to (date):
Able to work only a portion of my normal schedule. (Please describe the hours you are able to work
on a separate piece of paper and attach. This will be reviewed with your supervisor and a response
provided as to whether the City can reasonably accommodate the requested schedule.)
Child/Children I must care for:
Pftpf-EaBl Opening Protocols for 6/1/20 VERSION 5/26/20
Updated 7/24/20
Child's Name: Age:
Relationship to Employee:
Name and City of School or Child Care Center/Provider the child is enrolled at:
..................................................................................
Child's Name: Age:
Relationship to Employee:
Name and City of School or Child Care Center/Provider the child is enrolled at:
..................................................................................
Child's Name: Age:
Relationship to Employee:
Name and City of School or Child Care Center/Provider the child is enrolled at:
........................0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000
Please Note: With the care of a child older than 14 during daylight hours,you must include a statement
that special circumstances exist requiring the employee to provide care.
• I certify that the above information is true and accurate to the best of my knowledge.
• I understand pursuant to federal regulations,payments made to employees taking paid leave
pursuant to the FFCRA are not subject to the employer portion of the OASDI tax imposed by
Section 3111(a)of the IRS Code,which is also known as the social security tax.
• I further certify that no other suitable person is available to care for the child(ren)during this
period of time.
For my first two weeks of up to 12 weeks of Public Health Emergency Leave, I elect the following:
D Unpaid leave for two weeks
D Accrued leave through the city for two weeks(paid at my regular rate of pay) (vacation,
comp time or PTO)
D Providing I am eligible,two weeks of Emergency Paid Sick Leave, subject to approval of
my completed request form,paid at 2/3 of my regular rate of pay
D I wish to use my accrued city leave balances to supplement any of the payments made to me
at the 2/3 pay rate, so I may receive my typical paycheck.
Employee Signature Date
PLEASE SUBMIT THIS FROM TO YOUR DEPARTMENT HEAD
07tpf-Ea3l Opening Protocols for 6/1/20 VERSION 5/26/20
Updated 7/24/20
NOTICE TO EMPLOYEES:
• Employees qualifying for expanded FMLA leave due to school or child-care closures will be paid
for two-thirds of their normal wage for the work hours missed,up to a maximum of$200/day.
• The maximum hours available for regular part-time employees will be determined by normally
scheduled hours. For example, a part-time employee who is scheduled to work 25 hours per
week would be eligible for two-thirds of their normal wage for those hours,up to the maximum
of$200/day.
• The maximum hours available for limited part-time,temp and seasonal employees will be
determined by calculating the average hours worked over the last six months to calculate the
average daily hours.
• Prior to being eligible for this paid time-off benefit, employees must first take two weeks of time
off to care for their child/children whose school or child care is closed due to the COVID-19
pandemic. This initial two weeks of time off shall be unpaid,in some cases paid through
Emergency Paid Sick Leave, or paid through the use of some other form of employer provided
accrued leave.
• The use of FMLA leave for this purpose counts towards an employee's total FMLA leave
eligibility of 12 weeks per 12-month period.
PRpHaBl Opening Protocols for 6/1/20 VERSION 5/26/20
Updated 7/24/20
City of Oak Park Heights
Request for Emergency Paid Sick Leave
Effective April 1,2020, despite the City having work available for you,if you are unable to work, or
telework because of the COVID-19 pandemic,you may be eligible for paid sick leave under new federal
legislation. Paid sick leave under the Emergency Paid Sick Leave Act is in addition to other leave
provided under Federal, State,or local law; an applicable collective bargaining agreement; or the city's
accrued leave benefits. This Emergency Paid Sick Leave benefit is scheduled to expire on December 31,
2020 under the FFCRA and is not eligible for pay out at termination of employment.
You will be paid as noted below. Full-time employees may take up to 80 hours of paid emergency sick
leave for a qualifying reason. Part-time employees may take the number of hours they typically work in
an average two-week period. To request paid emergency sick leave,please complete the information
below.
Employee Name:
Despite the city having available work for me, I certify I am unable to work or telework at this time due
the following reason (check one of the applicable boxes):
QI am subject to a Federal, State or local quarantine or isolation order related to
COVID-19.
I am requesting Emergency Paid Sick Leave at my regular rate of pay for two weeks,up to a cap
of$51 I/day or$5,110 total over the entire two-week Emergency Paid Sick Leave period for the following
dates:
From (date): to (date):
Name Government Entity that issued the Quarantine or Isolation Order and Order#:
0 I have been advised by a health care provider to self-quarantine due to concerns related to
COVID-19.
Name of Health Care Provider who advised me to self-quarantine for COVID-19 related
reasons:
I am requesting Emergency Paid Sick Leave at my regular rate of pay for up to two weeks,up to
a cap of$51 I/day or$5,110 total over the entire two-week Emergency Paid Sick Leave period for the
following dates:
From (date): to (date):
PRpf-EaBl Opening Protocols for 6/1/20 VERSION 5/26/20
Updated 7/24/20
0 I am experiencing COVID-19 symptoms and am seeking a medical diagnosis
Name of Health Care Provider I am contacting:
I am requesting Emergency Paid Sick Leave at my regular rate of pay for up to two weeks,
up to a cap of$511/day or$5,110 total over the entire two-week Emergency Paid Sick Leave period
for the following dates:
From (date): to (date):
0 I am caring for an individual who is subject to a Federal,State or local quarantine or isolation
order related to COVID-19; or who has been advised by a health care provider to self-quarantine
due to concerns related to COVID-19.
Name of Individual:
*Relationship to Employee:
*Must be an immediate family member,roommate,or a similar person with whom the
employee has a relationship that creates an expectation that the employee would care for the person due to the
quarantine.
Please specify why employee is unable to work because of the reason for
leave:
I have attached to this form a copy of Governor Walz's Stay at Home Executive Order(or other order)or I
have included the
Name of Health Care Provider who advised identified individual to self-quarantine for COVID-19 related
reasons:
I am requesting Emergency Paid Sick Leave at 2/3 my regular rate of pay for up to two weeks,up to a cap
of$200/day or$2,000 total over the entire two-week Emergency Paid Sick Leave period for the following
dates:
From (date): to (date):
Q I am caring for my minor child whose school or place of care is closed (or child- care
provider is unavailable)to due to COVID-19 related reasons.Per Department of Labor April 1
Guidance, Emergency Paid Sick Leave is only for the period when the employee needs to, and actually is,
caring for his or her child. I assert no other suitable person is available to care for the child during the
period of this requested leave.
From (date): to (date):
Name of Child: Age:
Relationship to Employee:
Name and City of School or Child Care Center/Provider the child is enrolled
at:
GQpf-EaBl Opening Protocols for 6/1/20 VERSION 5/26/20
Updated 7/24/20
Name of Child: Age:
Relationship to Employee:
Name and City of School or Child Care Center/Provider the child is enrolled
at:
Name of Child: Age:
Relationship to Employee:
Name and City of School or Child Care Center/Provider the child is enrolled
at:
I am requesting Emergency Paid Sick Leave at 2/3 my regular rate of pay for up to two weeks,
up to a cap of$200/day or$2,000 total over the entire two-week Emergency Paid Sick Leave period for
the following dates:
From (date): to (date):
0 I am experiencing a substantially similar condition,as specified by the U.S. Department of
Health and Human Services.
I am requesting Emergency Paid Sick Leave at 2/3 my regular rate of pay for up to two weeks,
up to a cap of$200/day or$2,000 total over the entire two-week Emergency
Paid Sick Leave period for the following dates:
From (date): to (date):
0 I wish to use my accrued city leave balances to supplement any of the
payments made to me at the 2/3 pay rate.
• I certify the above information is true and accurate to the best of my knowledge.
• I understand pursuant to federal regulations,payments made to employees taking paid leave
pursuant to the FFCRA are not subject to the employer portion of the OASDI tax imposed by
Section 3111(a)of the IRS Code,which is also known as the social security tax.
Employee Signature Date
PLEASE SUBMIT THIS FORM TO YOUR DEPARTMENT HEAD
61tpf-Ea3l Opening Protocols for 6/1/20 VERSION 5/26/20
Updated 7/24/20
Appendix D— Guidance for developing a COVID-19 Preparedness Plan
Mpf O Opening Protocols for 6/1/20 VERSION 5/26/20
Updated 7/24/20
Germs are everywhere! They can get onto hands and items we touch during
daily activities and make you sick. Cleaning hands at key times with soap and
water or hand sanitizer is one of the most important steps you can take to avoid
getting sick and spreading germs to those around you.
9
There are important differences between washing hands with soap and water
and cleaning them with hand sanitizer. For example, alcohol-based hand
" sanitizers don't kill ALL types of germs, such as a stomach bug called norovirus,
some parasites, and Clostridium difficile, which causes severe diarrhea. Hand
sanitizers also may not remove harmful chemicals, such as pesticides and
heavy metals like lead. Handwashing reduces the amounts of all types of germs,
pesticides, and metals on hands. Knowing when to clean your hands and which
method to use will give you the best chance of preventing sickness.
When should I use?
Soap and Water Alcohol-Based Hand Sanitizer
Before, during, and after preparing food Before and after visiting a friend or a loved
Before eating food one in a hospital or nursing home, unless
the person is sick with Clostridium difficile
Before and after caring for someone (if so, use soap and water to wash hands).
who is sick
Before and after treating a cut or wound If soap and water are not available, use an
alcohol-based hand sanitizer that contains
After using the bathroom, changing at least 60% alcohol, and wash with soap
diapers, or cleaning up a child who
has used the bathroom and water as soon as you can.
After blowing your nose, coughing, Do NOT use hand sanitizer if your hands are visibly
or sneezing
dirty or greasy: for example, after gardening,
After touching an animal, animal food or playing outdoors, or after fishing or camping
treats, animal cages, or animal waste (unless a handwashing station is not available).
After touching garbage Wash your hands with soap and water instead.
If your hands are visibly dirty or greasy
�1
+I / #44
pry M1
Department ofHealth and Human Services
toco s Control • PreventionVERSION 5/26/20
Updated 7/24/20 CS270631
How should I use?
Soap and Water Alcohol-Based Hand Sanitizer
Wet your hands with clean running water Use an alcohol-based hand sanitizer that
(warm or cold) and apply soap. contains at least 60% alcohol. Supervise
Lather your hands by rubbing them young children when they use hand sanitizer
together with the soap. to prevent swallowing alcohol, especially in
schools and childcare facilities.
Scrub all surfaces of your hands, including
the palms, backs, fingers, between Apply. Put enough product on hands to
your fingers, and under your nails. Keep cover all surfaces.
scrubbing for 20 seconds. Need a timer? Rub hands together, until hands feel dry.
Hum the "Happy Birthday" song twice. This should take around 20 seconds.
Rinse your hands under clean,
running water. Note: Do not rinse or wipe off the hand
Dry your hands using a clean towel or sanitizer before it's dry; it may not work
as well against germs.
air dry them.
aw
For more information, visit the CDC handwashing website, www.cdc.gov/handwashin.
S tpf-CO Opening Protocols for 6/1/20 VERSION 5/26/20
Updated 7/24/20
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and Zoonotic Infectious Diseases Updated 7/24/20 CS267337-A
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tissue when you cough or sneeze. �\
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°3O pf-EaBl OpeningProtocolsfor 6/1/20 hand rub. VERSION 5/26/20
Updated 7/24/20 cs208322
(3 Stantec Memo
To: King Plant Reuse Advisory Panel From: John Shardlow, Lauren Walburg
Members
Recipient's Office Minneapolis
File: Advisory Panel Date: May 10, 2021
Reference: Pause in Schedule for Advisory Panel Workshops extended an additional month
Dear Members:
Through some informal polling, we have determined that some members remain uncomfortable, and some
organizations are still prohibiting employees from meeting face to face. Given this and the Governor's recent
announcements, we have consulted City Administrator, Eric Johnson and we have decided to extend the
pause in our schedule for an additional month.
The next workshop will be help on July 21 and you will receive information about the meeting venue well in
advance of this meeting. The focus of this workshop will be on the economic impact of the plant closure. We
will review this topic in detail, including a review of programs and economic development assistance available
from Xcel Energy. We will also describe the grant that the City received to further analyze fiscal and economic
impacts.
We are looking forward to face-to-face meetings starting July 21. Stay safe and healthy until then.
Stantec Consulting Services Inc.
John W. Shardlow FAICP
Senior Principal
Phone: 612 712 2127
Fax: 651 636 1311
John.Shardlow@stantec.com
Attachment: Attachment
c. C.C.
Design with commur
g�:lusersleajohnsonlappdatallocallmicrosoftlwindowslinetcachelcontent.outlooklz2kl58a71advisory panel schedule pause extension.docx
of 53
From: Leaaue of Minnesota Cities
To: Eric Johnson
Subject: Just Announced!The 2021 Virtual Annual Conference is June 22-25
Date: Tuesday, May 11,2021 2:29:29 PM
View this email in your browser
8
Save Your Spot for the 2021 Virtual Annual
Conference
Registration is now open for the 2021 Virtual Annual Conference, June 22-25! Even
though we won't be together in person, this isn't just another Zoom meeting. During the
conference, you'll:
• Have the chance to connect with fellow city officials during networking events.
• Explore hot topics, including energy-saving ideas and building community-wide
38 of 53
partnerships.
• Get motivated during presentations from P.J. Fleck and Alan Page.
Special pricing for 2021 !
This year's conference is only $99 per person. Invite the whole team! Any group of five or
more from the same city can register for only $449.
Register for the2021VirtualAnnual •
Tuesday, June 22
Develop tools to foster courteous discussion, regardless
of differences, during this pre-conference workshop.
Registration is included with full 2021 Virtual Annual
Conference registration.
Wednesday, June 23
Wednesday afternoon, you'll start the conference with
an educational session on infrastructure. Then, hear
from Gophers Football Head Coach P.J. Fleck during
the opening keynote address.
Thursday, June 24
Thursday will begin with a Q&A featuring former Viking
and retired Supreme Court Justice Alan Page! You'll
also take part in four educational sessions and let your
voice be heard during the business meeting.
Friday, June 25
It's been a busy year at the Capitol. Get all the news
your city needs on the final day of the conference with
the legislative update and during a closing address with
Gov. Tim Walz (invited).
Learn more and register for •
39 of 53
As part of your membership in the League of Minnesota Cities,you will receive occasional emails from us about our events,products,and
services.You can opt out of these emails by clicking the unsubscribe link below.
Unsubscribe from this list.
League of Minnesota Cities,145 University Ave.W,Saint Paul,MN 55103-2044 1 www.lmc.ora
40 of 53
City of Oak Park Heights
14168 Oak Park Blvd. N•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
5/10/21
TO: Collette Jurek, Xcel Energy
Via email only: colette.c.jurek2xcelener y com
FROM: Eric Johnson, City Administrator
RE: 2020 Wind Storm damages
Dear Collette:
If you could contact the correct entity within Xcel Energy to please have them remove and clean-
up the downed trees /brush located on Xcel Property as shown in the attached image. These
conditions are estimated to stem from early-July 2020 following a wind storm. Anytime in the
next few weeks would be great.
Thank You
l�
Eric Johnson
City Administrator
St N
ik Park 5866 5870
sing Park 5555 58906
15314 835 5836 5x5344 5%45
15330 7 15430 1 5$38 h
_ thStN
a �t
15325-4 15331153 7 15431 1 IIS403 15851 f _
Approximate a;
Location
5737
5732 I�5727 5730 5720
5718
a
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15336 5715 5714 � 5711
15374 1 5703 5702 5705 5705 m.5704 r 5701
_ \
57th St N r a 5693
s 5560"� 57th St N
r _ 15433, 6� z 5562 S6 j�T 5687
5664 �a - —� 5670 UPPerr,. 5665
56th 75649F
5646 �....5660 St `
41 of 53
Xcel Energy: Cover Park Buffer Property 5/11/21
Pollinator Project/Fencing Replacement Proposal
Timeline Action Additional Background
May/June 2021 Removal of existing privacy fence. Pollinator plot identified for
Removal of unhealthy shrub trees 0.75 acres of buffer property
within buffer property. on the east side of the landfill
site.
Herbicide applied to tree
stumps.
June/July 2021 Existing vegetation mowed within Vegetation removals to be
buffer property area. discussed with Chuck
Top soil prepped for future Dougherty & Eric Johnson.
planting. Herbicide applied within
Two herbicide applications: (1) buffer property area.
primary and (2) residual. Buffer property surface will
Pollinator project signage installed appear cultivated for the late
to inform passersby utilizing trail summer and early fall
system. months.
Autumn 2021 Installation of replacement fencing. Utilizing fencing contractor.
Currently on installation
waitlist.
Autumn 2022 Pollinator mix seeded. Must wait one year after
Hand-seeded application process. herbicide application to seed
Compatible look w/adjacent pollinator project.
manicured lawn area. Aesthetically-pleasing end
result for pathway walkers
and B&B guests.
Early fall 2022 Pollinator growth begins. Pollinator plants to begin
Spring 2023 sprouting.
Spring/summer 2023 Pollinator plants established. Full bloom anticipated.
Annual basis beginning Future maintenance. XE to mow pollinator area
2024 once a year to encourage
root strength. Selective
removal of non-compatible
vegetation.
42 of 53
Seed Mix Options:
1. Fine Fescue/no-mow lawn;
Z. Pollinator Lawn —Add Low Growing Perennials to Fine Fescue no-mow lawn; or
3. Shortgrass prairie
Refer to attached photographs depicting established pollinator areas.
43 of 53
Pollinator/Turf Options
1- Fine Fescue/ no-mow lawn
aw
p
Yr
y.
i
J
.'y p
2- Pollinator Lawn -Add Low Growing Perennials to above
RECOMMENDED SPECIES
DUTCH WHITE CLOVER SELF-HEAL CREEPING THYME GROUNIO PLUM
Trfoliumrepeas Prunellavufgans Thy—serpyLf— AsiragalusCrassicarpus
s,
. w.
44 of 53
3- Shortgrass prairie
Ir�" � � "' aW x 1" �f a" tip►► �:' I° ,,! I
O
N w q T t,
��` ���_ � :•� rte,
Board of Water and Soil Resources seed mix clearinghouse
45 of 53
From: Mary Mccomber
To: Eric Johnson
Subject: Fwd:Advocacy Update-Treasury Guidance and ARPA Implementation
Date: Tuesday,May 11,2021 1:34:21 PM
For weekly notes
-----Original Message-----
From: National League Of Cities (NLC)<advocacy@nlc.org>
To: marymccomber@aol.com
Sent: Tue, May 11, 2021 1:00 pm
Subject: Advocacy Update-Treasury Guidance and ARPA Implementation
Federal Advocacy Newsletter-Tuesday,May 11
L�
The American Rescue Plan
Implementation Update
This week, the U.S. Department of Treasury released additional receiving, reporting and
allowable use guidance related to the Coronavirus Fiscal Recovery Fund under the
American Rescue Plan Act (ARPA)to help communities respond to the pandemic. The
National League of Cities (NLC) is here to answer questions and support your responsible
stewardship of these critical funding opportunities with tools and guidance. We encourage
you to visit our FAQ page regularly for the latest updates and to submit additional
questions.
Here is how you can take action:
FA Update Call
Tele-Town Hall:
Understanding EPA's Lead Keeping Renters Housed: Federal Advocacy Update
and Copper Rule and Ensuring Equitable Call: Coronavirus Local
Financing Opportunities Emergency Rental Fiscal Recovery Fund
Assistance Programs Guidance Release
During the Pandemic .-
46 of 53
Response and Recovery
Help is Here For You!
The American Rescue Plan Act (ARPA)was enacted to help stabilize households,
businesses and government operations. On May 10th, the Treasury Department
released additional receiving, reporting and allowable use guidance related to the
Coronavirus Fiscal Recovery Fund.
• Funding Request Portal for Metropolitan Cities I U.S. Department of the Treasury
• Guidance on final allocations for metropolitan cities and estimated allocations for
non-entitlement units I U.S. Department of the Treasury
• Interim Final Rule I U.S. Department of the Treasury
What Elected Officials Can Do to Help Families Behind on
Rent
The COVID-19 emergency and response by state and local governments have
unintentionally resulted in lost wages and other unavoidable harm to millions of
families. Those with the lowest incomes have been disproportionately impacted and
racial inequities have intensified. Millions of low-income households are behind on
their rent and landlords may be unable to meet their financial obligations. Learn more
and download our new report.
How Local Leaders Can Help Residents Access the
Emergency Broadband Benefit
Beginning tomorrow, qualifying households will be able to start applying for the $50
monthly broadband subsidy through the Emergency Broadband Benefit program.
View new resources from the Federal Communications Commission for local
governments to use to keep their communities informed about how to access the
benefit.
Six Considerations to Leverage Funds for ARPA Mobility
The ARPA's local recovery funding is intended to help communities rebuild in ways
that secure economic stability and mobility for those most impacted by the pandemic.
NLC has developed a set of six economic mobility considerations for ARPA
planning, modeled after our principles for ARPA implementation, which can help guide
city leaders' strategy development.
Rebuild
Upgrading Ferndale's Woodward Corridor and Lead Lines for
a Safer Future
Cities, towns and villages have incredible infrastructure stories. As part of
Infrastructure Week, NLC is highlighting the work and needs of local governments.
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Read the story of Ferndale, Michigan from Mayor Melanie Piana.
91% of Cities Say Insufficient Funding Delaying Critical
Infrastructure Investments
NLC surveyed local governments about funding, developing and providing essential
infrastructure services for their residents. As Congress and the Administration debate
the new infrastructure package, our data identified that insufficient funding for
infrastructure is the top priority.
Human Capital Infrastructure is Essential to Addressing our
Nation's Physical Infrastructure
It is time to work together with Congress to invest in our crumbling infrastructure, while
also addressing the workforce and skills needs in our nation's communities. Together,
this combination will put our nation back on a path to economic recovery. Read the
latest from Elizabeth Carr-Hurst, Mayor of Fairburn, Georgia and Chair of NLC's
Human Development Federal Advocacy Committee
8
Helpful NLC Links:
Articles
Upcoming Events 8
Resources &Training
Advocacy
If this message is not displaying properly, please view the online version.
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You may opt out of email communications from NLC at any time. Update your communication preferences.
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This message was intended for: marymccomber@aol.com
660 North Capitol Street, NW, Suite 450, Washington, DC 20001
Privacy Policy I @ 2021 NLC, All Rights Reserved
Powered by Higher Logic
49 of 53
From: Mary Mccomber
To: Eric Johnson
Subject: Fwd: NLC"s The Weekly-Celebrating Asian Americans and Pacific Islanders
Date: Saturday,May 8,20218:19:35 AM
for weekly notes
-----Original Message-----
From: National League Of Cities (NLC)<news@nlc.org>
To: marymccomber@aol.com
Sent: Sat, May 8, 2021 6:07 am
Subject: NLC's The Weekly-Celebrating Asian Americans and Pacific Islanders
News,resources and events for local leaders and staff.
8
Celebrating Asian Americans and Pacific Islanders
8
Celebrating Asian Americans and Pacific Islanders
May is commemorated as Asian Pacific American Heritage month. It was first celebrated as a
week in 1979, then in 1992, President George H.W. Bush signed a law designating a month.
This year's celebration, however, comes at a challenging time. The Asian American Pacific
Islander community has been under attack since the start of the pandemic. Councilmember
Janice Zahn of Bellevue, WA and president of NLC's Asian Pacific American Municipal Officials
(APAMO) shares how her community is surviving through this moment.
■
8
8
50 of 53
Senate Approves Bipartisan Census Bureau Delivers How Local Governments Play
Water Infrastructure Bill Congressional a Key Role to a Mother's
Apportionment Numbers Success
■
■ ■
IF
Industry News
What We're Reading:
• Federal stimulus is a `lifeline' for communities whacked by the corona-crisis, as scars
of 2008 linger-Market Watch (May 6, 2021)
• Barberton mayor hopes for magic with American Rescue Plan funds -Akron Beacon
Journal(May 5, 2021)
• Legislation would help communities build grade crossings - Transportation Today
(May 3, 2021)
• US Education Department Launches Summer Program For Education Recovery
After the Pandemic - Erudera College News (April 30, 2021)
• Cities weigh how to get the biggest bang for their `Biden bucks' -CitiesToday (April
29, 2021)
Announcements
Rebuilding for Everyone: Local Leaders Focus on Equitable
Infrastructure
On Tuesday, May 11, join NLC and America's local leaders as they share efforts to
rebuild and our goals for Washington to bring forward a bipartisan infrastructure package
that reaches everyone nationwide.
Learn More >
Federal Advocacy Update Call: Coronavirus Local Fiscal Relief
Fund Treasury Dept. Guidance
Join NLC on Wednesday May 12, as we unpack guidance from Treasury on the
allowable uses of the Coronavirus Local Fiscal Relief Fund in ARPA.
Register Here >
51 of 53
Tele-town Hall: Understanding EPA's Lead and Copper Rule and
Financing Opportunities
On Wednesday, May 12, join NLC and the Lead Service Line Replacement
Collaborative for our 3rd tele-town hall digging deeper into the U.S. EPA's revision to the
Lead and Copper Rule. Learn about funding and financing opportunities for lead service
line replacement and more.
Register Here >
Mayoral Roundtable
NLC and IGNITE Cities will host a conversation on May 20 focused on infrastructure with
Madison Mayor Satya Rhodes-Conway and Buffalo Mayor Byron Brown with Mayor
Steve Benjamin. Hear their ideas for rebuilding their cities stronger.
Register Here >
Improving America's Eviction Data Event
Join NLC and partners on Wednesday, May 12 at 12PM ET to probe the challenges of
poor eviction data, showcase what happens when we have this data, and chart a path
towards improving our local and national eviction data systems.
Register Here >
NLC Delivers - ARP Resources
Job Openings
See who's hiring right now:
• Director of Public Works -City of Greenville, SC
• City Manager-City of North Port, FL
• City Manager-City of Winooski, VT
Zm �• • • • • • ■
52 of 53
Helpful NLC Links:
Articles
Upcoming Events 8 8 8
Resources &Training
Advocacy
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National League of Cities
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You may opt out of email communications from NLC at any time. Update your communication preferences.
This message was intended for: marymccomber@aol.com
660 North Capitol Street, NW, Suite 450, Washington, DC 20001
Privacy Policy I @ 2021 NLC, All Rights Reserved
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