HomeMy WebLinkAbout06-22-2021 Worksession Packet 6
City of Oak Park Heights Worksession
Date: Tuesday, June 22, 2021
Time: 5:00pm
This meeting will be conducted by video/telephone conference due to the ongoing COVID-19 health
pandemic. The meeting will follow the provisions of Minnesota Statute § 13D.021. If practical,members
of the public may be permitted to remotely listen to the meeting as provided in 13D.021, Subd. 3, subject
to such person paying for any added cost incurred by the City as a result of the additional connection. The
open meeting can be viewed remotely online at: https://us02web.zoorn.us/x/81654043415 or by calling
(312-626-6799) and entering meeting ID 81654043415.
Please contact the City at 651-439-4439 or jpinski(a�ci ofoakparkheights.com in advance of June 22,2021
if you have any questions about access.
1. Call to Order
2. American Rescue Plan Act
3. 2021 Goals Update
4. Adjourn
1 of 40 June 22nd 2021 Meeting
City of Oak Park Heights
14168 Oak Park Blvd. N•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
June 14th, 2021
MEMO
TO: Mayor and City Council Members:
FROM: Eric Johnson, City Administrator
RE: 2021 Goal Setting— UPDATE June 22nd, 2021
Attached is the listing of items generally discussed at the Council Goal Setting workshop held in early 2021
as well as a brief update on such topic status if one is available. Related documents are also attached.
As always, there is not a specific order to this listing, it is just as my notes were taken.
If I have missed something please let me know and of course this list can be expanded at the meeting as
needed. We are only halfway through the year!
1 of 40 June 22nd 2021 Meeting
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4 of 40 June 22nd 2021 Meeting
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City of Oak Park Heights
14168 Oak Park Blvd. N•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
5/6/21
TO: Mayor and City Council Members
FROM: Eric Johnson, City Administrator
RE: Snow Plowing—In House Cost Estimate.
Introduction.
At the February 2021 City Council Goal Setting, the Council desired to have staff prepare a rough cost estimate that
would enable the City to bring snowplowing services "in-house". Recall, the general beginning of this question stems
from the City's ability to have more long-term control of the overall snowplowing capacity versus being under the services
of a contractor who may not be available in the long-term. And, the notion of frequently switching contractors can also
present challenges to providing stable services or billings.
Current Costs and Arrangement.
The City at this time has a Snow Plowing Service Agreement with Raleigh Trucking for all City Street snow maintenance
services,with the latest three-year version signed in 2018 that expired in April 2021.The City and Raleigh did enter into
an agreement for one-year extension to this (2022) and which also granted the City an option to extend through April
2024 with notice to Raleigh prior to December 21,2021.This Agreement has an automatic price inflator of 2%annually.
The City's annual amounts paid to Raleigh are noted in the Figure 1 below and includes both services and salt/sand.
Raleigh's costs include all elements of staff, equipment, maintenance, etc.
On average the City's annual cost is $158,442.07, but of course can fluctuate based on annual conditions. This is the
unadjusted rate and would be a baseline of comparable costs. Applying a 3% inflator over the next 10 years to this
average would total $1,870,850.00 or about$187,000 annually.
Figure 1
City of Oak Park Heights-
SNOW PLOWING EXPENSES-Raleigh Truck(not Internal Staff for Trails etc)
Plowing Season PLOWING ONLY Sand/Salt TOTAL Adjusted(29/6)
2020/2021 $ 98,446.05 $ 48,200.10 $ 146,646.15 $ 146,646.00
2019/2020 $ 109,194.52 $ 15,909.08 $ 125,103.60 $ 127,605.67
2018/2019 $ 177,923.14 $ 31,181.79 $ 209,104.93 $ 217,469.13
2017/2018 $ 163,761.28 $ 41,336.53 $ 205,097.81 $ 217,403.68
2016/2017 $ 80,623.12 $ 25,634.74 $ 106,257.86 $ 114,758.49
Total $ 629,948.11 $ 162,262.24 $ 792,210.35 $ 823,882.97
5 year Annual Averagel$ 125,989.62 $ 32,452.45 $ 158,442.07 $ 164,776.59
What would the City's approximate costs be if it became an "in-house"operation?
If the City desired (or was compelled) to bring this service "in-house" it would need to consider several cost factors.
These costs are broken down into three sections—all in 2021 COSTS:
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Part 1 - Base Equipment Needs- Initial Cost$718,000 110-year Cost$893,288 (32%of Debt).
This would be the base investment in trucks,graders,loaders to undertake the task.The City would need to acquire this
equipment in a single up-front acquisition so that it is prepared for the task. Public Works Director Andy Kegley did
provide a summary of that equipment and would have an upfront purchase cost of$718,000 (see Attachment on such
equipment).
Part 2-Building Needs-Initial Cost:$1,500,000/10-year Cost:$1,866,200(68%of Debt).
A building for vehicle storage/operations and salt/sand storage would be necessary. The City's facilities do not have
the storage capacity for these vehicles or equipment. Further, City Hall paved surfaces would also need some
adjustments to accommodate these single-axle vehicles. Figure z
In addition, sand/salt would need to be accessed in an I` CONC SIDEWALK
timely manner and thus suggest it too would need to be -
stored on-site and in a covered facility. In reaching out to
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Architect Randy Engel of Buetow-2 Firm, he was kind ADDITION?
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enough to estimate that an addition to the City Public
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Works Garage - shown in very conceptual fashion in , ENCLR RDI--�---- ----------------- �_Jt
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Figure 2-would be between $700,000 and $950,000.
I 'I RD
VERIFY r—
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.. WORKS PUBLIC o
OOIPON WORKS 2P-0• 9d'-0• 20 aY' < �Q
push this cost to between $1,000,000 and $1,250,000. In I `
�I I GARAGE MAIN
ROOF DRAIN
addition, a salt storage building would be needed and RD,
EXTG GONG.APRON TO BE
would itself range between $150,000 and $250,000. No i 't�
REPLACED PROVIDES NI NO
`� 1 1 ,- � Y� APRON AT ALL OPENINGS '
locations are noted for this salt storage. I {Y SIDEWA KTO DE REMOVED I
'EXTEND CURB TO SIDEWALK !
I ALIGN
it 1 PAVING I
1 EXTG CURE T06E _..
�A� �REPLACE❑ —�._! a a ALONG EXTG
Part 3-Operational Costs- Initial Cost$227,975 annually 110 Year cost-$2,691,882 (3%).
The City would need to supply: Fuel, salt/sand, repairs, depreciation, operational personnel (est. 525 Hours at$75 per
hour)to undertake the additional tasks of the snowplowing.These generally outlined below.
Figure 3
STAFF AND OPERATING COSTS
Annual Staff Costs $ 39,375.00
Annual Supplies Costs Fuel &Sand-Consumables $ 45,000.00
Annual Equip Depreciation/Replacement(15%) $ 107,700.00
Annual Repair Costs(5%of new Equip) $ 35,900.00
Subtotal $ 227,975.00
Figure 4
Hours of
#of Staff Response- Total Hours
Number of Needed to Each Staff of Street Staff Person-Rate Per
Staff Cost Estimate Events Respond I Person Plowing Hour(Assume O.T.) Staff Costs
Major Events 10 31 10 300 $ 75.00 $ 22,500.00
Minor Events 15 31 5 225 $ 75.00 $ 16,875.00
Total Staff Hours 525 Total Cost Estimate $ 39,375.00
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Summary:
The City would see expenses of $5.45 Million during the initial 10-year period of an in-house
concept versus $1.87 million with Raleigh, or about an annual difference of$358,000.
In year 11 , much of the bond costs drop off and would be replaced with some increases in
depreciation and building repairs, but should be considerably less than the initial investment,
with years 11 to 20 would perhaps be one-half of this difference between the two.
Figure 5
Purpose 10 year Costs
Raleigh - total $ 1,870,850.76
In House
Part 1- Equipment $ 893,288.11
Part 2- Buildings $ 1,866,200.79
Part 3 - Staff& Operational $ 2,691,882.22
In-House total $ 5,451,371.12
Difference over10Years $ 3,580,520.35
Other Opportunity Costs or Choices?
Itwould be difficult to estimate if the application of current City staff would result in the reduction
of services if these hours are shifted away from their current roles. It is likely that other winter-
time actions would be delayed — include the plowing of trails, rinks and other winter
maintenance. Certainly, trail plowing would be impacted and could not be a priority.
Lastly, it is possible that at some point in the future the City may not have a real choice to NOT
bring these duties in-house, but at this time there appears to be willing contractors for this role.
6 of 40 June 22nd 2021 Meeting
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8 of 40 June 22nd 2021 Meeting
Memorandum
To: Eric Johnson, Administrator
From: Andrew Kegley, Public Works Director
Date: 04/07/2021
Re: Plowing Equipment Cost
I spent a relatively short amount of time seeking cost estimates for plow equipment the City
of Oak Park Heights would need to purchase if city staff were to begin plowing in house. If
the Council directed staff to start plowing city streets in house, the operation would need to
be researched, planned in detail and prepared for which would require an appropriate
amount of time, likely over the course of an entire year or more. Below are good cost
estimates as to what plowing equipment would cost if the City were to purchase it today:
Unit Cost Quantity Total Cost
More Cost
International HV507 Plow Truck $170,000.00 3 $510,000.00 effective
International HV507 Plow
chassis $84,000.00 3 $252,000.00
Crysteel Plow Equipment $127,000.00 3 $381,000.00
CAT 926M Loader $172,000.00 1 $172,000.00
Plow Package for 926M $36,000.00 1 $36,000.00
Full Time PW Staff $98,000.00 2 $196,000.00
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Plow Trucks- International HV507 (W/ Equipment)
An estimate we received from a truck dealer in Janesville Wi priced a "ready to plow" truck
package that includes all the equipment needed to plow. Often, a truck chassis is purchased
separately from the plow equipment (International HV507 chassis is in the range of$84,000).
1 did price plow equipment independently and the cost estimate is $127,000 to outfit a
stripped chassis. At $170,000 per vehicle package vs $211,000 to purchase the equipment
and chassis separately, the plow package estimate is a far better price than I expected.
To effectively plow the City, we would need at least three (3) plow trucks on city streets
during and after a snow event. All three would have the capability of spreading salt.
CAT 926M Loader
The City would need to purchase a loader capable of effectively and efficiently loading salt
into the back of the plow trucks. The City could opt t purchase plow equipment for the loader
for $36,000 but if the loader is out plowing, it would not be loading salt and vice versa. The
sales rep at Caterpillar noted that the CAT 926M and 930 M loaders are the most frequently
purchased loaders by municipalities for snow removal and salt loading functions. OPH would
fill its needs with the smaller 926M unit.
Full time Staff
As you already know, no department in OPH is overstaffed, including the public works
department. In my opinion, the public works department does not have much room to
expand services without some real opportunity costs with the current staffing resources. If
the City were to plow streets in house, there would need to be ample personal to cover
plowing operations as well as maintaining system utilities and parks -especially when water or
sewer systems fail and need immediate maintenance. I believe no less than one full time staff
person, but maybe two would be required to fill the gap. Should the City lean toward in house
plowing in earnest, this would be researched and chewed on a bit, but expect the added
expense.
PW Building w/covered salt storage bin to House and Maintain plow Equipment
I could throw a guestimate of$3-4 Million dollars to build a public works garage large enough
to store the diesel equipment, but I haven't made any connections that could provide closer
cost estimates. Although the building structure could be simple, it would have to have
equipment such as hoists and cranes to install/remove the heavy plow equipment on/off of
the trucks. Further, the building would need interior storage space for plow equipment if
trucks would be used during the other three seasons. The City would need to build a salt
storage shed as well, ideally one that could hold enough salt to fill trucks several times
through the course of a snow event.
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Other items for consideration (would need to flush this out)
• Fixed costs for building, insurance, fuel etc.
• Vehicle replacement costs and schedule
• Vehicle maintenance costs
• Vehicle maintenance service provider (do we hire a mechanic as 1 of 2 hires)?
• Added PW duties for other 3 seasons and additional equipment needs for added staff
(PW day to day vehicles, Lawn care, etc.)
• New operational procedure/hierarchy for PW department
• Need and licensure for CB Radios
• PW staff training to operate plow trucks.
• Need for onsite fuel storage/cooperation w/ County for fuel (70 gallon tanks of diesel
per vehicle x4)
• Could/should salt storage be within wellhead protection zone, or would it have to be
off site? If off site, where?
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INTERNATIONAL® February 22,2021
Prepared For: Presented By:
PREFERRED CUSTOMER LAKESIDE INTL-JANESVILLE
CUSTOMER CUSTOMER Hank Wieland
3411 Bell St. 3850 Kennedy Rd
Janesville, WI 53545- JANESVILLE WI 53545 -
(608)111 - 1111 (608)754-8195
Reference ID: 10208
r 0
0
Model Profile
2021 HV507 SFA (HV507)
AXLE CONFIG: 4X2
MISSION: Requested GVWR: 43000. Calc. GVWR: 43000
Calc. Start/Grade Ability: 31.16%/ 3.06% @ 55 MPH
Calc. Geared Speed: 67.4 MPH
DIMENSION: Wheelbase: 161.00, CA: 86.00, Axle to Frame: 79.00
ENGINE,DIESEL: {Cummins L9 3501 EPA 2017,350HP @ 2000 RPM, 1000 lb-ft Torque @ 1400
RPM, 2200 RPM Governed Speed, 350 Peak HP (Max)
TRANSMISSION, {Allison 3000 RDS} 5th Generation Controls,Close Ratio,6-Speed with Double
AUTOMATIC: Overdrive, with PTO Provision, Less Retarder, Includes Oil Level Sensor, with
80,000-1b GVW and GCW Max, On/Off Highway
CLUTCH: Omit Item (Clutch & Control)
AXLE,FRONT NON- {Meritor MFS-20-133AI Wide Track, I-Beam Type, 20,000-1b Capacity
DRIVING:
AXLE,REAR, SINGLE: {Dana Spicer S23-190DI Single Reduction, Hypoid Gearing, 23,000-1b
Capacity, Driver Control Locking Differential, R Wheel Ends Gear Ratio: 6.14
CAB: Conventional, Day Cab
TIRE, FRONT: (2) 315/80R22.5 Load Range L HSC 3 (CONTINENTAL), 481 rev/mile, 68
MPH, All-Position
Inventor° 'AiLV 22nd 2021 Meeting 1 Proposal: 4499-01
12 of 40 June 22nd 2021 Meeting
INTERNATIONAL° February 22,2021
TIRE,REAR: (4) 11R22.5 Load Range H HDR2 (CONTINENTAL), 491 rev/mile, 75 MPH,
Drive
SUSPENSION,REAR, AIR, {Hendrickson PRIMAAX EX} 23,000-1b Capacity, 9.0" Ride Height, with
SINGLE: Shock Absorbers
PAINT: Cab schematic 100WK
Location 1: 0311, Omaha Orange (Std)
Chassis schematic N/A
Invento6,cV%iLv 22nd 2021 Meeting 2 Proposal: 4499-01
13 of 40 June 22nd 2021 Meeting
INTERNATIONAL® Vehicle Specifications February 22,2021
2021 HV507 SFA(HV507)
Description
Base Chassis, Model HV507 SFA with 161.00 Wheelbase, 86.00 CA, and 79.00 Axle to Frame.
TOW HOOK, FRONT (2) Frame Mounted
AXLE CONFIGURATION {Navistar} 4x2
Notes
: Pricing may change if axle configuration is changed.
FRAME RAILS Heat Treated Alloy Steel (120,000 PSI Yield); 10.866" x 3.622" x 0.437" (276.Omm x 92.Omm
x l l.lmm); 456.0" (11582mm) Maximum OAL
BUMPER, FRONT Swept Back, Steel, Heavy Duty
FRAME EXTENSION, FRONT Integral; 20" In Front of Grille
WHEELBASE RANGE 146" (370cm) Through and Including 195" (495cm)
AXLE, FRONT NON-DRIVING {Meritor MFS-20-133AI Wide Track, I-Beam Type, 20,000-1b Capacity
SUSPENSION,FRONT,SPRING Parabolic Taper Leaf,Shackle Type,20,000-1b Capacity,with Shock Absorbers
SPRINGS, FRONT AUXILIARY Air Bag, Right Side Only, Driver Control
BRAKE SYSTEM, AIR Dual System for Straight Truck Applications
Includes
BRAKE LINES Color and Size Coded Nylon
DRAIN VALVE Twist-Type
GAUGE, AIR PRESSURE (2) Air 1 and Air 2 Gauges; Located in Instrument Cluster
PARKING BRAKE CONTROL Yellow Knob, Located on Instrument Panel
PARKING BRAKE VALVE For Truck
QUICK RELEASE VALVE On Rear Axle for Spring Brake Release: 1 for 4x2, 2 for 6x4
SPRING BRAKE MODULATOR VALVE R-7 for 4x2, SR-7 with relay valve for 6x4/8x6
BRAKES, FRONT, AIR CAM 16.5" x 6", Includes 24 Sgln Long Stroke Brake Chambers
DRAIN VALVE {Berg} with Pull Chain, for Air Tank
AIR BRAKE ABS {Bendix AntiLock Brake System} 4-Channel (4 Sensor/4 Modulator) Full Vehicle Wheel
Control System, with Automatic Traction Control
AIR DRYER {Wabco System Saver 12001 with Heater
BRAKE CHAMBERS, REAR AXLE {Bendix EverSure} 30/30 SgIn Spring Brake
BRAKE CHAMBERS, FRONT AXLE {Bendix} 24 SgIn
BRAKES,REAR,AIR CAM S-Cam; 16.5"x 7.0"; Includes 30/30 Sq.In. Long Stroke Brake Chamber and Spring
Actuated Parking Brake
AIR COMPRESSOR {Cummins} 18.7 CFM
AIR DRYER LOCATION Mounted Inside Left Rail, Back of Cab
InventojjV1AiLV 22nd 2021 Meeting 3 Proposal: 4499-01
14 of 40 June 22nd 2021 Meeting
INTERNATIONAL® Vehicle Specifications February 22,2021
2021 HV507 SFA(HV507)
Description
DUST SHIELDS, FRONT BRAKE for Air Cam Brakes
DUST SHIELDS, REAR BRAKE for Air Cam Brakes
AIR TANK LOCATION (2) : One Mounted Under Each Rail, Front of Rear Suspension, Parallel to Rail
STEERING COLUMN Tilting and Telescoping
STEERING WHEEL 4-Spoke; 18" Dia., Black Leather Wrapped
STEERING GEAR(2) {Sheppard M100/M80} Dual Power
DRIVELINE SYSTEM {Dana Spicer} 1710, for 4x2/6x2
AFTERTREATMENT COVER Aluminum
EXHAUST SYSTEM Single,Horizontal Aftertreatment Device,Frame Mounted Right Side Under Cab,for Single
Vertical Tail Pipe, Frame Mounted Right Side Back of Cab
TAIL PIPE (1) Turnback Type, Bright
MUFFLER/TAIL PIPE GUARD (1) Bright Stainless Steel
EXHAUST HEIGHT 8' 10"
ELECTRICAL SYSTEM 12-Volt, Standard Equipment
Includes
DATA LINK CONNECTOR For Vehicle Programming and Diagnostics In Cab
HAZARD SWITCH Push On/Push Off, Located on Instrument Panel to Right of Steering Wheel
HEADLIGHT DIMMER SWITCH Integral with Turn Signal Lever
PARKING LIGHT Integral with Front Turn Signal and Rear Tail Light
STARTER SWITCH Electric, Key Operated
STOP, TURN, TAIL & B/U LIGHTS Dual, Rear, Combination with Reflector
TURN SIGNAL SWITCH Self-Cancelling for Trucks, Manual Cancelling for Tractors, with Lane Change
Feature
: WINDSHIELD WIPER SWITCH 2-Speed with Wash and Intermittent Feature(5 Pre-Set Delays),Integral with
Turn Signal Lever
WINDSHIELD WIPERS Single Motor, Electric, Cowl Mounted
WIRING, CHASSIS Color Coded and Continuously Numbered
SNOW SHIELD (2) Chrome; for Dual Air Horns
ALTERNATOR {Leece-Neville AVI160P20131 Brush Type, 12 Volt, 160 Amp Capacity, Pad Mount, with
Remote Sense
BODY BUILDER WIRING INSIDE CAB; Includes Sealed Connectors for Tail/Amber, Turn/Marker/Backup/
Accessory, Power/Ground, and Stop/Turn
HORN, AIR(2) Single Tone, Chrome, Roof Mounted, with Lanyard Pull Cord
BATTERY SYSTEM {Fleetrite} Maintenance-Free, (3) 12-Volt 198OCCA Total, Top Threaded Stud
Inventoilo(TAiv 22nd 2021 Meeting 4 Proposal: 4499-01
15 of 40 June 22nd 2021 Meeting
INTERNATIONAL® Vehicle Specifications February 22,2021
2021 HV507 SFA(HV507)
Description
2-WAY RADIO Wiring Effects; Wiring with 20 Amp Fuse Protection, Includes Ignition Wire with 5 Amp Fuse,
Wire Ends Heat Shrink and Routed to Center of Header Console in Cab
SPEAKERS (2) 6.5" Dual Cone Mounted in Both Doors, (2) 5.25" Dual Cone Mounted in Both B-Pillars
RADIO AM/FM/WB/Clock/Bluetooth/USB Input/Auxiliary Input
BACK-UP ALARM Electric, 102 dBA
AUXILIARY HARNESS 3.0' for Auxiliary Front Head Lights and Turn Signals for Front Plow Applications
STOP, TURN, TAIL & B/U LIGHTS {Weldon} Multi-Function LED Lamp, Mounted Outside Rails, Includes
LED License Plate Light
HORN, ELECTRIC Disc Style
SWITCH, BODY CIRCUITS, MID with Remote Power Module Mounted in Cab Behind Driver Seat, Up to 6
Outputs & 6 Inputs, Max 20 amp per Channel, Max 80 amp Total, Includes 1 Switch Pack with Momentary
Switches
JUMP START STUD Remote Mounted
WINDSHIELD WIPER SPD CONTROL Force Wipers to Slowest Intermittent Speed When Park Brake Set and
Wipers Left on for a Predetermined Time
RUNNING LIGHT (2) Daytime
CLEARANCE/MARKER LIGHTS (5) {Truck Lite} Amber LED Lights, Flush Mounted on Cab or Sunshade
TEST EXTERIOR LIGHTS Pre-Trip Inspection will Cycle all Exterior Lamps Except Back-up Lights
HEADLIGHTS ON W/WIPERS Headlights Will Automatically Turn on if Windshield Wipers are turned on
STARTING MOTOR {Delco Remy 38MT Type 3001 12 Volt, Less Thermal Over-Crank Protection
INDICATOR, LOW COOLANT LEVEL with Audible Alarm
ALARM, PARKING BRAKE Electric Horn Sounds in Repetitive Manner When Vehicle Park Brake is "NOT"
Set, with Ignition "OFF" and any Door Opened
CIRCUIT BREAKERS Manual-Reset(Main Panel) SAE Type III with Trip Indicators, Replaces All Fuses
BATTERY BOX Steel, with Aluminum Cover, 14" Wide, 2-3 Battery Capacity, Mounted Left Side Under Cab
TURN SIGNALS, FRONT Includes LED Side Turn Lights Mounted on Fender
USB PORT (1) Located in the Instrument Panel
FENDER EXTENSIONS Rubber
LOGOS EXTERIOR Model Badges
LOGOS EXTERIOR, ENGINE Badge Shipped Loose
HOOD, HATCH (01) for Servicing
Inventor° 'AiLV 22nd 2021 Meeting 5 Proposal: 4499-01
16 of 40 June 22nd 2021 Meeting
INTERNATIONAL® Vehicle Specifications February 22,2021
2021 HV507 SFA(HV507)
Description
INSULATION, UNDER HOOD for Sound Abatement
GRILLE Stationary, Chrome
INSULATION, SPLASH PANELS for Sound Abatement
FRONT END Tilting, Fiberglass, with Three Piece Construction, for WorkStar/HV
PAINT SCHEMATIC, PT-1 Single Color, Design 100
Includes
: PAINT SCHEMATIC ID LETTERS "WK"
PAINT TYPE Base Coat/Clear Coat, 1-2 Tone
KEYS - ALL ALIKE Fleet-Includes Ignition and Cab Door Keys
OVER THE AIR PROGRAMMING {Navistar} for Cummins Engines
LABEL, DEF "DEF ONLY"
PROMOTIONAL PACKAGE Government Silver Package
SAFETY TRIANGLES
KEYS - ALL ALIKE, ID I-1624 Compatible with Z-250
CLUTCH Omit Item (Clutch& Control)
ANTI-FREEZE Red, Extended Life Coolant; To -40 Degrees F/-40 Degrees C, Freeze Protection
PTO EFFECTS, ENGINE FRONT Less PTO Unit, Includes Adapter Plate on Engine Front Mounted
ENGINE, DIESEL {Cummins L9 3501 EPA 2017, 350HP @ 2000 RPM, 1000 lb-ft Torque @ 1400 RPM, 2200
RPM Governed Speed, 350 Peak HP (Max)
FAN DRIVE {Horton Drivemaster} Two-Speed Type,Direct Drive,with Residual Torque Device for Disengaged
Fan Speed
Includes
: FAN Nylon
RADIATOR Aluminum, Cross Flow, Front to Back System, 1228 S@, with 1167 SgIn Charge Air Cooler,
Includes In-Tank Oil Cooler
Includes
DEAERATION SYSTEM with Surge Tank
HOSE CLAMPS, RADIATOR HOSES Gates Shrink Band Type; Thermoplastic Coolant Hose Clamps
RADIATOR HOSES Premium, Rubber
AIR CLEANER Single Element, with Integral Snow Valve and In-Cab Control
FEDERAL EMISSIONS {Cummins L91 EPA, OBD and GHG Certified for Calendar Year 2020
Invento6o(TAkv 22nd 2021 Meeting 6 Proposal: 4499-01
17 of 40 June 22nd 2021 Meeting
INTERNATIONAL® Vehicle Specifications February 22,2021
2021 HV507 SFA(HV507)
Description
THROTTLE, HAND CONTROL Engine Speed Control; Electronic, Stationary, Variable Speed; Mounted on
Steering Wheel
ACCESSORY WIRING, SPECIAL for Road Speed Wire Coiled Under Instrument Panel for Customer Use
ENGINE CONTROL, REMOTE MOUNTED No Provision for Remote Mounted Engine Control
BLOCK HEATER, ENGINE {Phillips} 120V/1000W, with "Y" Cord for Dealer Installed 120V/30OW Oil Pan
Heater
Includes
: BLOCK HEATER SOCKET Receptacle Type; Mounted below Drivers Door
EMISSION COMPLIANCE Federal, Does Not Comply with California Clean Air Idle Regulations
TRANSMISSION, AUTOMATIC {Allison 3000 RDS} 5th Generation Controls, Close Ratio, 6-Speed with
Double Overdrive,with PTO Provision,Less Retarder,Includes Oil Level Sensor,with 80,000-1b GVW and GCW
Max, On/Off Highway
SHIFT CONTROL PARAMETERS {Allison} 3000 or 4000 Series Transmissions, S1 Performance in Primary
and Fixed Programming in Secondary
TRANSMISSION SHIFT CONTROL Column Mounted Stalk Shifter, Not for Use with Allison 1000 & 2000
Series Transmission
TRANSMISSION COOLER HOSES Stainless Steel
TRANSMISSION OIL Synthetic; 29 thru 42 Pints
ALLISON SPARE INPUT/OUTPUT for Rugged Duty Series (RDS) and Regional Haul Series (RHS), General
Purpose Trucks, Construction, Package Number 223
NEUTRAL AT STOP Allison Transmission Shifts to Neutral When Service Brake is Depressed and Vehicle is at
Stop; Remains in Neutral Until Service Brake is Released
TRANSMISSION TCM LOCATION Located Inside Cab
PTO LOCATION Dual, Customer Intends to Install PTO at Left and/or Right Side of Transmission
SUSPENSION AIR CONTROL VALVE Pressure Release Control In Cab
AXLE,REAR, SINGLE {Dana Spicer 523-190DI Single Reduction,Hypoid Gearing,23,000-1b Capacity,Driver
Control Locking Differential, R Wheel Ends . Gear Ratio: 6.14
SUSPENSION,REAR,AIR, SINGLE {Hendrickson PRIMAAX EX} 23,000-1b Capacity,9.0"Ride Height,with
Shock Absorbers
FUEL TANK STRAPS Bright Finish Stainless Steel
FUEL/WATER SEPARATOR {Racor 400 Series,} 12 VDC Electric Heater, Includes Pre-Heater, with Primer
Pump, Includes Water-in-Fuel Sensor
LOCATION FUEL/WATER SEPARATOR Mounted Inboard of 5 Gallon DEF Tank, Under Cab
Inventoi7yo 'AiLV 22nd 2021 Meeting 7 Proposal: 4499-01
18 of 40 June 22nd 2021 Meeting
INTERNATIONAL® Vehicle Specifications February 22,2021
2021 HV507 SFA(HV507)
Description
FUEL TANK Top Draw, Non-Polished Aluminum, 24" Dia, 50 US Gal (189L), Mounted Left Side, Under Cab
DEF TANK 5 US Gal (19L) Capacity, Frame Mounted Outside Left Rail, Under Cab
CAB Conventional, Day Cab
HEATER SHUT-OFF VALVES (1) Ball Valve Type, Supply Line
AUTOMATIC CLIMATE CONTROL Automatically Maintains Cabin Comfort Based on Selected Temperature
AIR CONDITIONER with Integral Heater and Defroster
GAUGE CLUSTER Premium Level; English with English Speedometer and Tachometer, for Air Brake Chassis,
Includes Engine Coolant Temperature, Primary and Secondary Air Pressure, Fuel and DEF Gauges, Oil Pressure
Gauge, Includes 5 Inch LCD Color Display
GRAB HANDLE, CAB INTERIOR (2) Safety Yellow
GAUGE, OIL TEMP, AUTO TRANS for Allison Transmission
GAUGE, AIR CLEANER RESTRICTION {Filter-Minder} with Black Bezel, Mounted in Instrument Panel
IP CLUSTER DISPLAY On Board Diagnostics Display of Fault Codes in Gauge Cluster
SEAT, DRIVER {National 20001 Air Suspension, High Back with Integral Headrest, Cloth,Isolator, 1 Chamber
Lumbar, 2 Position Front Cushion Adjust, -3 to+14 Degree Back Angle Adjust
GRAB HANDLE, EXTERIOR Chrome, Towel Bar Type,with Anti-Slip Rubber Inserts, for Cab Entry Mounted
Left Side at B-Pillar
MIRROR, CONVEX, HOOD MOUNTED {Lang Mekraj (2) Right and Left Sides, Bright, Heated, 7.5" Sq.
SEAT, PASSENGER {National} Non Suspension, High Back with Integral Headrest, Cloth, with Fixed Back,
with Under Seat Storage
MIRRORS (2) Aero Pedestal, Power Adjust, Heated, Turn Signals, Bright Heads, Black Arms, 6.5" x 14" Flat
Glass, Includes 6.5" x 6" Convex Mirrors, for 102" Load Width
Notes
: Mirror Dimensions are Rounded to the Nearest 0.5"
CAB INTERIOR TRIM Diamond, for Day Cab
Includes
: CONSOLE, OVERHEAD Molded Plastic with Dual Storage Pockets, Retainer Nets and CB Radio Pocket;
Located Above Driver and Passenger
: DOME LIGHT, CAB Door Activated and Push On-Off at Light Lens,Timed Theater Dimming,Reading Lights;
Integral to Overhead Console, Center Mounted
: SUN VISOR(3)Padded Vinyl;2 Moveable(Front-to-Side)Primary Visors, Driver Side with Vanity Mirror and
Toll Ticket Strap,plus 1 Auxiliary Visor(Front Only), Driver Side
WINDSHIELD Heated, Single Piece
Inventor° 'AiLV 22nd 2021 Meeting 8 Proposal: 4499-01
19 of 40 June 22nd 2021 Meeting
INTERNATIONAL® Vehicle Specifications February 22,2021
2021 HV507 SFA(HV507)
Description
ARM REST, RIGHT, DRIVER SEAT
WINDOW, POWER(2) and Power Door Locks, Left and Right Doors, Includes Express Down Feature
FRESH AIR FILTER Attached to Air Intake Cover on Cowl Tray in Front of Windshield Under Hood
CAB REAR SUSPENSION Air Bag Type
INSTRUMENT PANEL Wing Panel
SUNSHADE, EXTERIOR Bright Finish, with Integral Clearance/Marker Lights
ACCESS, CAB {Bustin} Aluminum, Driver&Passenger Sides, Two Steps per Door, for use with Day Cab or
Extended Cab, Self-Cleaning
WHEELS, FRONT {Accuride 417301 DISC; 22.5x9.00 Rims, Extra Polish Aluminum, 10-Stud, 285.75mm BC,
Hub-Piloted, Flanged Nut, with Steel Hubs
WHEELS, REAR {Accuride 426441 DUAL DISC; 22.5x8.25 Rims, Standard Polish Aluminum, 10-Stud,
285.75mm BC, Hub-Piloted, Flanged Nut, with Steel Hubs
(4) TIRE, REAR 11R22.5 Load Range H HDR2 (CONTINENTAL), 491 rev/mile, 75 MPH, Drive
(2) TIRE, FRONT 315/80R22.5 Load Range L HSC 3 (CONTINENTAL), 481 rev/mile, 68 MPH, All-Position
Cab schematic 100WK
Location 1: 0311, Omaha Orange (Std)
Chassis schematic N/A
Services Section:
WARRANTY Standard for HV507,HV50B,HV607 Models,Effective with Vehicles Built July 1,2017 or Later,
CTS-2025A
MTE
Inventor° 'AiLV 22nd 2021 Meeting 9 Proposal: 4499-01
20 of 40 June 22nd 2021 Meeting
INTERNATIONAL® Financial Summary February 22,2021
2021 HV507 SFA(HV507)
(US DOLLAR)
Description Price
Net Sales Price: $161,362.64
Please feel free to contact me regarding these specifications should your interests or needs change. I am
confident you will be pleased with the quality and service of an International vehicle.
Approved by Seller: Accepted by Purchaser:
Official Title and Date Firm or Business Name
Authorized Signature Authorized Signature and Date
This proposal is not binding upon the seller
without Seller's Authorized Signature
Official Title and Date
The TOPS FET calculation is an estimate for reference purposes only. The seller or retailer is
responsible for calculating and reporting/paying appropriate FET to the IRS.
The limited warranties applicable to the vehicles described herein are Navistar,Inc.'s standard
printed warranties which are incorporated herein by reference and to which you have been provided
a copy and hereby agree to their terms and conditions.
Inventoi�V'AiLV 22nd 2021 Meeting 10 Proposal: 4499-01
xsERMAT4
INTERNATIONALLAKESIDE
_ 1 ,' IL
TRUCK EQU
pvp11AB�E�
3850 Kennedy Rd - Janesville, Wl 53545 rt
Shown with optional poly fender kit
; _� _ 10'and 11'Crysteel Gladiator Dump Body
..� '^
1/2 Cabshield,Stainless Steel,100%Welded
26"Sides, 48"Front
7 Gauge,201 Grade Stainless Steel Sides&Ends
36"Tailgate with Full-Ribbed Double-Walled Bracing
a; D AR450 (205,000 PSI Tensile;175,000 PSI Yield) Floor with Western
Understructure(Crossmemberless)
Recessed Stop/Turn/Tail &Backup Lights with Sealed Wiring
Harness and Junction Box
• Air Release Tailgate
• Stainless Steel Tailgate Hardware Below the Floor-All Linkage
• (2)Stainless Steel Spring Loaded Shovel Holders
• Rubber Mud Flaps Installed in Front of&Behind Rear Drive Tires
• (3) Rung, Slide-Out Fold-Down Ladder
Grab Handle and Step on Driver Side
r Electric Backup Alarm
r I Crysteel Roller Combo Subframe Hoist
* r Roller-Combo Underbody Subframe Hoist
• Fully Greaseable at all Pivot Points, Including Rear Hinge
• Body Prop Kit
-- 17-Ton Capacity
Industry Leading 5-Year Warranty on Body &Hoist
Rear Towing Hitch
3/4" Pintle Plate
• (2) D-Rings
• 20-Ton Pintle Hook
' 7-Way RV Trailer Plug
Front Truck Portion Hitch- Pin & Loop Style
Fold Flat Lift Arm Design
' 4"x 10" Double Acting Lift Cylinder
` r Monroe Full Moldboard Trip Reversible Plow
• 11'Wide x 41" High
• 10 Gauge Roll-Formed Straight Moldboard
(6)1/2"x 4"Tapered,1-Piece Flamecut Ribs
• 2"x 3"x 3/8"Top Moldboard Angle
• 4"x 4"x 3/4" Bottom Moldboard Angle
Horizontal Moldboard Brace Angles
5/8"x 8"One-piece Top Punch Cutting Edge
• Dual compression Trip Spring Assemblies
":T" 4"4"x 4"x 3/8"Cross-Tube Support
4 , 3.5"x 3.5"x 1/2"Semi-Circle
(2)3"x 10" Double Acting Power Reverse Cylinders with
Cushion Valve
r
Built-In Level Lift Assembly with Single Pick Chain
• Fluorescent Markers
• Removable Parking Jack
• Rubber Snow Deflector
• Welded Loop Plow Portion Hitch
21of4 21 Meefiig. Moldboard &Pushframe 100%Continuously Welded &Powder
Coated Black
9'Monroe Double Function Para-Glide Patrol Wing
Patented Para-Glide F?3rRfffiind`p6s?2nd 2021 fleeting
Right Side Mount
• Rear Mounted Cross Tube,Over-the-Frame for Increased Ground
Clearance
�f 3/16"Tapered Moldboard -31" Intake;37" Discharge
Wing Stop
Single Heavy Duty Pusharm
• Decel Heel Lift Cylinder
• Marker on Toe of Wing Post
• Hydraulic Wing Locks for Toe and Heel Cylinder
Wing Side Dual Air Bags with Auto Level Controls
_r Powder Coated Black
Monroe Under Tailgate Spreader, Direct Drive
*' .. 201 Stainless Steel Construction
• 9" Diameter Auger with 1-Way Flighting for Left or Right Discharge
• 7 Gauge,96"Trough with 1/4"End Plates
• 1-Piece, Removable&Hinged, Combination Cover&Rear Panel
• Quick Detach Mounting Brackets
• Inner Tailgate Shields
• Stainless Steel, Self-Leveling, LH Discharge Spinner with Poly Disc
Manual/Electric Hydraulics Package
Front Mount Loadsense Hydraulics
i
• Force America 6.0 Cu. In. Pump
• 1310 Series Driveline&Associated Mounting Hardware
d 1/4 Turn High Pressure Shut Off Ball Valve
— Hoist: 4-Way/3POS,with 500 PSI A Port Relief,20 GPM
Plow Lift: 4-Way/3POS,20 GPM, Manual
• Plow Angle: 4-Way/3POS,20 GPM, Manual
• Wing Toe: 4-Way/3POS with 500 PSI A Port Relief,20 GPM
• Wing Heel: 4-Way/3POS with 500 PSI A&1700 PSI B Port Reliefs,
v 20 GPM, Manual
Auger: 2-Way,14 GPM
Spinner,2-Way,7 GPM
• 30 Gallon Capacity Stainless Hydraulic Reservoir with Internal Filter
• Filler/Breather Cap, Level/Temp Sight Glass,3/4"Magnetic Plug
• Stainless Enclosure with Cover
• Manual Lever Controls for Hoist, Plow&Wing
• Force 5100EX-3F Ground Based Spreader Control
• Manifold Mounted at Rear Corner Posts
• Stainless Steel Hydraulic Lines with Short Hoses for Plow,Wing&
Spreader
Work Lights
ON`y J.W. Speaker Heated L.E.D. Plow Lights with Stainless Steel Mount-
ing Brackets
TANpEM (2)Wing Lights,(2) Backup Lights&(1)Spreader Light,Clear L.E.D.,
2000 Lumens Each
Warning Lights
_ (2)Whelen Oval Strobes Installed in Rear Corner Posts
Whelen Mini Light Bar Installed in Self Leveling Bracket Mounted
MM 2on Cab Shield with Stainless Steel Guard Assembly
• All L.E.D. Body Lights
• Whelen VTX Series Strobes Mounted on the Side of Rear Posts
,01LAIKESIDE For more information, contact: Rob Eckman
23 of 40 June 22nd 2021 Meeting
r•
City of Oak Park Heights
14168 Oak Park Blvd. N•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
3/18/21
TO: Mr. Joe Gustafson, Washington County Public Works
Joe.Gustafson@co.washington.mn.us
FROM: Eric Johnson, City Administrator
RE: CSAH 26— PED CROSSING — NEAR HOLIDAY
Dear Joe:
The City wanted to reach back out to your office to update you on the status of the above- named
PEDESTRIAN CROSSING. Generally speaking, this crossing remains treacherous as drivers cannot
readily see people within the area.
As I recall, the County did undertake some slope adjustments along the east side in an effort to improve
these sight-lines. Unfortunately, reports to my office do not report a vastly improved condition. We would
ask at this time that your office please revisit these conditions at the site; and perhaps we can discuss
options— if any- in early May.
Please recall that we have requested in the past is an installation of some form of flasher-system and for
which the City has committed to 50%of such funding and we would continue to believe this may be
reasonable and necessary installation. But perhaps your findings might tell us all something different.
Thank you
(for reference only-THESE ARE IMAGES PRIOR to 2020)
w
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23 of 40 June 22nd 2021 Meeting
24 of 40 June 22nd 2021 Meeting
City of Oak Park Heights
14168 Oak Park Blvd. N•Oak Park Heights,NEN 55082•Phone(651)439-4439•Fax(651)439-0574
6/7/21
Mr. Keith Sturm ***also via email keith a(D.upland.com ***
Upland Real Estate Group, Inc.
50 South 6th Street, Suite 1418
Minneapolis, MN 55402
RE: Conditional Use Permit-Stacking of Vehicles JUN E Update–Action NEEDED
Dear Mr. Sturm:
Thank you for the written responses in the past and for your attempts to address the stacking concerns related to
STARBUCKS patrons spilling out onto Neal Ave. Unfortunately, at this time it apparent that the solutions attempted to
address this matter have not resulted in clear compliance with preventing frequent stacking onto Neal Ave. This is a
dangerous situation and the City requires immediate action.
Attached is a POLICE INCIDENT report from an accident occurring on 6/4/21 stemming from the stacking issues we note
as well as various images–taken on May 29th - again showing the situation with cars in the wrong lane. We have further
reports of this being a regular occurrence
Per the underlying Conditional Use Permit–ITEM 6 the Ci is requiring6 A`°°"`"`"`h���"��``i�"``"r���"�ea°��`i'`°"'eh`°hiemm�`oncri`v`n�°°�a"uah,��r;E�i,u��
y g ry revEewflhe¢niidilionHlusepermi�uridsha116�iveiherighuore�uirelhedevuluperromek;mndilivaVuna
you to promptly provide an alternative solution that stops this stacking �o�hPs�enGcaysmzdlrafliCUiroulntiolpP°i°'gin°"'�' ' "s"''°''o°'psi``Ce�` �°br"ar``
into the public right of way. Similar to my letter from Feb 2nd 2021 –you
are to provide a new– professionally drafted - traffic management plan
that eliminates this stacking and also provide a detailed timeline for implementation.
Please have such plan and timeline to me by July 2nd 2021 for City review. In the interim, the City will be commencing its
process towards possible revocation of the Conditional Use Permit that allows STARBUCKS to operate at the site and they
will be closed without such Conditional Use Permit... but we would instead prefer to see your proposed plan.
Please let me know if you have any questions,
Sincerely,
e41—
Eric Johnson
City Administrator
CC: Chief of Police, S. Hansen
Julie Hultman, Building Official
Starbucks- BBilling(a)starbucks.com-coplour((:Dstarbucks.com-dshaughn(a)starbucks.com
24 of 40 June 22nd 2021 Meeting
25 of 40 June 22nd 2021 Meeting
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25 of 40 June 22nd 2021 Meeting
• - NISRS 26 of 40 June 22nd 2021 Meeting
OAK PARK HEIGHTS POLICE DEPT.
1,11 D=1', PEirk Blvd
, .ik PwK:IElghts,MN 55082
6 L;9-4723
VVHEN REPORTED EVENT LOCATION
Fj� �$ $ 0(V64124)21 11:52:21 58TH ST N 1 NEAL AVE N
Rt G'D BY: RADIO OATS PARC HEYGHTS,MINNESOTA 55062
Dewiptan:ACCIDENT Excep'ional Cloarar,ce:NOT APPLICABLE
r
6PFrn se Level ❑escnpfon IJCRrN I6R5 Cadu
9465 MV Accident•Prop Dam?MV vs MV in Traffic 1999 NIERS Non-Reportable
OFFICERS
i.�•r+••c•�c,�nt 081e Name Type
176)0442021 11:52:4f} Fahrendorli OP26294 Reporting
� fr
Person #1 Quiroga,Jessica
Parson #2 "•"Juvonilo—
Pe's'-I'I #3 ..-Juvenile"•*
Persnn #4 —Juvenile—
...
porsrzil 1#5 Holmes,Vickey Mary
e._
Person 1 (tdisc ASSOCIATED NAMES)
_V Firm Name Miedlu None $uFF.x
M OUIROGA JES51CA
Rdt.taas [:r� Ira Cour:ry
O 1017 CEDARWOOD DR WOODBURY MN 55125
z C;0711.x .,..u, Gerder
rvoe al li^u c' n:,ew 46 F
Vi
A:d licr u:IF V,<00-1
Person 2 i1%115C A550CfATED NAMES) `°"'Juvenile*"
Person 3 (wISC ASSOCIATED NAMES) *"**Juvenile *"
"'Hidden*
_.
Person 4 (MISC ASSOCIATED NAMES) —JUVerift'"
"'Hidden"«• ____ _
Person 5 (NISCASSOCIATED NAMES)
F,rn:N;a L.. _Ic N:n= Suffix
HOLMES VICKEY MARY
PRuNTED 9Y Kruse-Raslln ap12349 PRINt[7ATF 06M7=21 TIME 13:27.50 PAGE i OF 2
"5N 11'Rt.I+.`1
26 of 40 June 22nd 2021 Meeting
27 of 40 June 22nd 2021 Meeting
OAK PARK HEIGHTS POLICE DEPT.
14168 Oak Park Blvd
Oak Park Heights,MN 55482
651.439AT23 CASE# OP21008428 cont'd
:a.ddross CITY sl". ,Tip CoLn;r
6411 SAINT CROIX TRI N OAK PARK HEIGHTS MN 55082
�.,r. •,_.••»•• IGendor Prion&
fit i R �ar. xfk
1
..,-:,mal tnrcrmauon
• It
Vnhicicf s:at.s:NONE
Cl7 1_.,.... .1 .::,.� YSar '•:1a Kc kbm, vire
: : 2418 Nissan
r,ill� .1. Calor Quarlitr :Fre..;Fro^in. Politer Nu^ber
IWhtte StateFarm 4161682E2223
�escriplim Relaanship to Item
Vehicle#7 slue NONE
L'.:erso Fla:c'§3:u lu Y;::rr r:dc!.a N:odel Very ;Seri llTi
i 2009 Ford Escape ow"�
F�Ih Hal Rego ConnC�3n!i17 �.ii,;¢: :i7in any 'PelKs Number
Black Pragressiv® 806619023
=:esrriplion Relatcnsh.ip to Item _.... . .. -
OPFICER COMMENTS
JnivalRepori Fatrc-rgorf 00262,94 Q'
Fahrendortt`A76 06104121 1152
Responded to the area on the report of a two vehicle crash in the area of Kmwnlskrs. Located the two vehicles partially blocking the west
entrance to Kowal5ki'5 off of Neal Ave N.located to the southeast of Starbucks, I spoke with bath drivers and got the following information..
Vickey Holmes was driving MN lie southbound on Neal Ave N,waiting to turn eastbound into the Kpwalskrr,entrance. Holmes
advised that there wasa driver nortour on Neal Ave N in the middle turn lane to turn west into the Starbucks lot.Holmes stated that
this driver waved her through the intersection while he waited. Holmes did no[see Jessica Quiroga,who was driving MN lie
northbound on Neal Ave N.Holmes failed to yield to Quiroga.Aa Holnws made the tum eastbound into the lot.Quiroga's vehicle
impaclRd the rear passarger side quarter panel and tire,dlsablirlq the vehicle.Quiroga had heavy front end damage to her vehicle which
was also disabled.Holmes'passenger side airbags deployed as well as Quiroga'-front cr ver's side alrhag-Quiroga's three children were
in the vehicle wlth her ono were not injured.Quiroga did have scrapes and bruising to her forearms From the accident.
Holmes caused the crash due to her failure to yield the right of way to Quiroga. No citation issued as the intersection was hacked up at
the time due.o the design and provided poor visual of oncoming traffic because of it.
Pictures were taken of both vehicles that will be uploaded to the Police drive.Driver and insurance inf0FM2ti0n was gathered.Holmes and
Quiroga were both provided a business caul with the case number attached.Both vehicles were towed by Stillwater Towing State
accident report to be compleled.
I.C.Fahrendorff1476 C6104121
PRINTED Sv Kruse-Roslin op12345 PRINT GATE Q61f17r2621 TIME 13:27:50 PAGE 2 OF 2
02AHIBRS1121
27 of 40 June 22nd 2021 Meeting
28 of 40 June 22nd 2021 Meeting 4
MUTUAL AID AGREEMENT
THIS MUTUAL AID AGREEMENT ("Agreement")is made effective as of Janaury 1,
2021,by and among the City of Saint Paul and the City of Oak Park Heights,political subdivisions
of the State of Minnesota, pursuant to the provisions of Minnesota Statutes §471.59, the Joint
Powers Act("Agreement").
WHEREAS, The Parties (Saint Paul & Oak Park Heights) desire to be prepared to
adequately address fire,flood,natural disaster,civil disturbance,or any other Emergency that may
occur within the jurisdictions of the Parties; and
WHEREAS,In order to protect the public peace and safety, and to preserve the lives and
property of people in each jurisdiction,the Parties(Saint Paul&Oak Park Heights)agree to furnish
Assistance to one another in the event of said emergencies.
NOW, THEREFORE, The Parties (Saint Paul & Oak Park Heights) hereby agree to
furnish Assistance to each other upon the terms and conditions set forth in this Agreement.
I. Purtrose
The general purpose of this Agreement is to enable the Parties(Saint Paul and Oak Park Heights)
and their respective law enforcement personnel to come to the aid of each party to this Agreement
as permitted in Minnesota Statutes §471.59 and Minnesota Statutes §12.331. This Agreement is
limited to the narned Parties.
II. Definitions
The capitalized terms in this Agreement shall have the following meanings:
Assistance means the provision of law enforcement personnel, services, equipment, supplies and
related resources.
IsLLLXencv means any disaster including,but not limited to,a multi-alarm fire;casualty involving
the damage, collapse or destruction of private or public infrastructure; accident or occurrence
involving one or more modes of transportation including,but not limited to air, rail, vehicular or
watercraft; civil disorder or disturbance; release of contaminates or pollutants, hazardous
substances or hazardous waste that necessitates the evacuation of occupants from structures or
some defined geographic area; any quarantine or limitation on the movement of persons due to
disease or threat to health and safety of the general population; any threat to national security;
"Disaster" and "Emergency" as defined in Minnesota Statutes §12.03; and "Emergency" and
"Major disaster"as defined in 44 CFR Sections 206.2(a)(9)and(17).
Inchlent Com urntler niearis tlae ranking peace officer designated by the requesting Party to be
responsible for overseeing the management of Emergency Responders and for the planning,
logistics and finances at the field level during an Emergency.
Partv means a governmental unit as defined by Minnesota Statues, §471.59, Subdivision 1.
"Parties"shall collectively mean more than one Party.
Prov din,Q Parcv means the entity that provides mutual aid Assistance to the Requesting Party.
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Providink, official means the person designated by the Party who is responsible to determine
whether and to what extent that Party should provide assistance to the Requesting Party.
Requesthik,Party means the entity that requests mutual aid Assistance under this Agreement.
Self .1)cp1olunent means deploying resources without a request for mutual aid Assistance from a
Requesting Panty.
State means the State of Minnesota.
III. Assistance
A participating political subdivision may request Assistance(a"Requesting Party")from the other
participating subdivision(a"Providing Party")to respond to an Emergency or as a participant in
drills or exercises authorized under legislation or this Mutual Aid Agreement. A request for
Emergency Assistance shall be made by a Requesting Party to a Providing Party by contacting the
Providing Official or his/her designee. Requests may either be verbal or in writing. Any verbal
requests will be followed by a written request made by the Requesting Party to the Providing
Official or his/her designee as soon as practical or within such period of time as provided by law.
Requests and responses to requests under this Agreement are limited to law enforcement personnel
assistance services, equipment, supplies, and related resources.
In the case of an Emergency for which a Requesting Party will seek reimbursement of costs from
the Federal Emergency Management Agency(FEMA)or the State of Minnesota, the Requesting
Party shall make the request for Assistance to each Providing Party and the Incident Commander
shall monitor and oversee the documentation of the performance of Emergency work and the
documentation of reasonable and reimbursable costs of a Providing Party in accordance with the
FEMA Disaster Assistance Policy and will disburse the federal share of funds owed to a Providing
Party.
In response to a request for Assistance under this Agreement,a Providing Party may authorize and
direct personnel to go to the aid of a Requesting Party.The Providing Party shall provide personnel
who possess the required qualifications along with the equipment and supplies of the Providing
Party to the Requesting Party at the discretion of the Providing Party within the scope of the aid
deemed necessary by the Requesting Party and the Incident Commander.
IV. Limitations
A Party's decision to provide Assistance in response to, or recovery from, an Emergency, or in
authorized drills or exercise is subject to the following conditions:
A.)Party may withhold resources to the extent necessary to provide reasonable protection and
services within its own jurisdiction.
B.)Party may recall Assistance at any time in the best interests of that Party.
C.)Emergency response personnel of a Providing Party shall follow the policies and
procedures of the Providing Party and will be under the Providing Party's command and
control but will follow the operational direction of the Incident Commander and be subject
to the incident management system of the Requesting Party.
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D.)Assets and equipment of a Providing Party shall remain under the control of the Providing
Parry but shall be under the operational control of the Incident Commander within the
incident management system of the Requesting Party.
V. Compensation
The Requesting Party and any Providing Party will each be responsible for its own costs and
compensation for any Assistance arising from any Emergency that may occur during the Term of
the Agreement.
Unless the Emergency is eligible for reimbursement by FEMA, a Providing Party shall be
responsible for the costs and compensation of its personnel, equipment and supplies. For an
Emergency that is eligible for reimbursement of costs by FEMA,the labor force expenses of the
Providing Party will be treated as contract labor, with regular time, overtime wages and certain
benefits eligible for reimbursement.
Notwithstanding the above paragraphs in this Section, a Requesting Party may reimburse a
Providing Party that has provided Assistance pursuant to this Mutual Aid Agreement. The
Providing Party seeking reimbursement from the Requesting Party for Assistance rendered under
the terms of this Mutual Aid Agreement, may do so by submitting to the Requesting Party an
itemized bill for the actual cost of any Assistance provided. The charges for Assistance provided
pursuant to this Agreement will be based upon the actual costs incurred by the Providing Party,
including salaries or wages, overtime, materials, supplies and other necessary expenses, except
that the Parties agree that the Federal Emergency Management Agency equipment rates will be
used as the basis for equipment charges whenever possible.
If a local, State, or federal Emergency is declared, and applicable funds become available, a
Providing Party may charge a Requesting Party for Assistance rendered under the terms of this
Agreement. The Providing Parties will submit to the Requesting Party an itemized bill for the
actual cost of any Assistance provided as described above. The Requesting Party is responsible to
take all steps it deems necessary to seek reimbursement from the United States of America, the
State of Minnesota or other sources, to the extent that such reimbursement is available, for
expenses it incurs for services provided pursuant to this Agreement. Should funding become
available,the Requesting Party may reimburse the Providing Party to the extent possible under the
terms of this Agreement. Any claims for reimbursement by the Providing Party must be made to
the Requesting Party within 90 days after the expense is sustained or incurred.
No Party will be responsible for the reimbursement of Self-Deployment costs.
VI. Workers' Compensation
Each Party will be responsible for injuries or death of its own personnel.Each Party will maintain
workers' compensation insurance or a program of self-insurance covering its own personnel while
they are providing Assistance pursuant to this Agreement. Each Party waives the right to sue any
other Party for any workers' compensation benefits paid to its own employee or volunteer or their
dependents, even if the injuries were caused wholly or partially by the negligence of any other
Party or its officers,employees,or volunteers.
VII. 1)amaLe to Equipment
Each Party shall be responsible for damages to or loss of its own equipment used to respond to an
Emergency under this Agreement. Each Party waives the right to sue any other Party for any
damages to or loss of its equipment,even if the damages or losses were caused wholly or partially
by the negligence of any other Party or its officers, employees,or volunteers.
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VIII. Term of A Bement
This Agreement shall be in full force and effect from January 1,2021 through December 31,2026,
subject to Section XVI Withdrawal of Party/Termination of Agreement.
IX. Liability, and lndenrnification
For purposes of the Minnesota Municipal Tort Liability Act (Minnesota Statues, §466), the
employees and officers of a Providing Party are deemed to be employees(as defined in Minnesota
Statues, §466.01, Subdivision 6)of the Requesting Party.
The Requesting Party agrees to defend and indemnify the Providing Party against any claims
brought or actions filed against the Providing Party or any officer, employee, or volunteer of the
Providing Party for injury to, death of, or damage to the property of any third person or persons,
arising from the performance and provision of Assistance in responding to a request for Assistance
by the Requesting Party pursuant to this Agreement.
Under no circumstances,however,shall a Party be required to pay on behalf of itself and the other
Party, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter
466 applicable to any one Party. The limits of liability for one or both of the Parties may not be
added together to determine the maximum amount of liability for any Party.
The intent of this subdivision is to impose on each Requesting Party a limited duty to defend and
indemnify the Providing Party for claims arising within the Requesting Party's jurisdiction subject
to the limits of liability under Minnesota Statutes§466.The purpose of creating this duty to defend
and indemnify is to simplify the defense of claims by eliminating conflicts among defendants,and
to permit liability claims against multiple defendants from a single occurrence to be defended by
a single attorney.
Neither Party to this Agreement or any officer of any Party shall be liable to the other Party or to
any other person for failure of any Party to furnish Assistance to the other Party, or for recalling
Assistance,both as described in this Agreement.
Nothing in this Agreement is intended to prevent or hinder the pursuit of applicable State or federal
benefits to personnel who respond or render Assistance pursuant to an Emergency request and
sustain injury or death in the course of, and arising out of, their employment and response or
Assistance under this Agreement.
Providing Party shall not be responsible for any injuries, damages or losses arising from the acts
or omissions of personnel of the Requesting Party and its officers, employees,agents and assigns.
X. General Compliance
Both Parties agree to comply with all applicable federal, State and local laws and regulations
governing any services provided under this Agreement.
XI. Accounting;Standards and Retention of Records
A.) Accouritin — Both Parties agree to maintain the necessary source documentation and
enforce sufficient internal controls as dictated by generally accepted accounting practices
and as required by FEMA to properly account for expenses incurred under this Agreement.
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B.) Reteptipii of' Records - Both Parties will retain all records pertinent to expenditures
incurred under this Agreement as required by the applicable records retention schedule.
XII. Data Practices
Both Parties agree to comply with the Minnesota Government Data Practices Act and all other
applicable State and federal laws relating to data privacy or confidentiality. Each Party must
immediately report to other Party any requests from third parties for information relating to
activities performed pursuant to this Agreement. Each Party agrees to promptly respond to
inquiries from the other Party concerning data requests.Each Party agrees to hold the other Party,
their officers and employees harmless from any claims resulting from unlawful disclosure or use
of data protected under state and federal laws by the disclosing Party.
XIIL Applicable Law
The laws of the State of Minnesota shall govern all interpretations of this Agreement and any
litigation which may arise under this Agreement.
XIV. Non-Discrimination
All Parties agree to comply with the provisions of all applicable federal and State statutes and
regulations pertaining to civil rights and nondiscrimination including, without limitation,
Minnesota Statutes§181.59 and§363A.
XV. Withdrawal of Party/Termination U AtYreement
A.) Wi(houl Cause - Either Party may withdraw from this Agreement without cause upon
thirty(3 0)days written notice to the designated recipients for the other Party.If withdrawal
is without cause, the Party shall pay the withdrawing Party all reimbursements and
payments to which it is entitled under this Agreement, to the date of withdrawal. Any
withdrawing Party must also pay all obligations owed to any other Party under this
Agreement,to the date of withdrawal.
B.) Poor Cause - A Party may terminate this Agreement if another Party fails to perform in
accordance with the provisions of this the Agreement in a proper and timely manner, or
otherwise violates the terms of this Agreement. The non-defaulting Party shall have the
right to terminate this Agreement, if the default has not been cured after ten (10) days
written notice has been provided.
C.) This Agreement shall terminate upon expiration of the Term or by mutual written
agreement of both Parties in the form of a resolution by the Party's governing body.
XVI. Severability
Should a court of competent jurisdiction rule any portion,section or subsection of this Agreement
invalid or nullified,that fact shall not affect or invalidate any other portion, section or subsection;
and all remaining portions,sections or subsections shall remain in full force and effect.
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FOR THE CITY OF SAINT PAUL
Approved
RobertThomasser,Assistant Chief of Police
J�ai�r� RA _Trrr{Gr'_..........
Approved 7 ner(Mar12 zozii4:47csr)
Melvin Carter,Mayor
Approved
John McCarthy,Director of Financial Services
Approved ,]rydy fltthmti
Judy Hanson,Assistant City Attorney
Designee for purposes of receipt of Notice:
Title: Deputy Chief of Police,Community Engagement Division
Address: 367 Grove Street, Saint Paul Minnesota 55101
FOR THE CITY OF OAK PARK HEIGHTS
Approved
Chi f Police
r
Approved .r
Mafor
Approved C'
Gity AdministP-ator
Approved
�4tr.;..City Attorney
r
Designee for purposes of receipt of Notice:
Title: Chief of Police/Deputy Chief/etc, >? �'�`�f� '' f�' • . >_
Address: f �Vf-: rr o)>>
1-7
t
i
0
i
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COUNTERPARTS: The parties may sign this Agreement in counterparts, each of which constitutes an
original, but all of which together constitute one instrument.
ELECTRONIC SIGNATURES:The parties agree that the electronic signature of a party to this Agreement
shall be as valid as an original signature of such party and shall be effective to bind such party to this
Agreement. The parties further agree that any document(including this Agreement and any attachments
or exhibits to this Agreement)containing, or to which there is affixed,an electronic signature shall be
deemed(i)to be "written"or"in writing,"(ii)to have been signed and(iii)to constitute a record
established and maintained in the ordinary course of business and an original written record when
printed from electronic files. For purposes hereof, "electronic signature"also means a manually signed
original signature that is then transmitted by any electronic means,including without limitation a faxed
version of an original signature or an electronically scanned and transmitted version(e.g., via PDF)of an
original signature.Any party's failure to produce the original signature of any electronically transmitted
signature shall not affect the enforceability of this Agreement.
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r•
City of Oak Park Heights
14168 Oak Park Blvd. N•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
March 23rd,2021
Mr. Wes Kooistra, General Manager
METRO TRANSIT
560 Sixth Avenue North
Minneapolis,MN 55411
RE: Bus Stop—Accessibility
Dear Mr.Kooistra:
We are writing regardimg the 58t1 Street and Stillwater Blvd bus stops for Route 294—stops 7253 and 7261.
Currently,while one bus stop is near a sidewalk and both have a sign and bench,the bus stops on both sides of
the street are not paved,potentially presenting a concern for individuals with limited mobility. (SEE:
https://www.metrotransit.org/imal)/294 -- STOPS: 7253& 7261 —IMAGES ATTCHED)
The City understands that these may not be high traffic bus stops or even stops that are regularly utilized but
we would like to ensure equitable accessibility of all the bus stops in our City so that all our residents can
benefit. So that you may further understand our perspective,please note that approximately 19.8%of Oak Park
Heights residents have some form of disability,which is higher than the national average,of which, 13.9%
have ambulatory difficulty.'
We can understand these may be older stops that may be coming due for some updates however Metro Transit
must ensure that its bus stops have a firm, stable surface to allow passengers to board the bus and to be in
compliance with the Americans with Disabilities Act and related updates. Currently,the bus stops at 58t1 Street
and Stillwater Blvd do not appear to meet these standards, since they do not have pavement(or other firm
surface) at the stops and as a result lack an accessible connection to the off-street/street route.
We ask that Metro Transit consider paving the stops and make other necessary improvements to better ensure
they are accessible to our community members.And,please let us know the timeline for any such
improvements.
We are grateful to have bus stops in Oak Park Heights and hope to ensure they are accessible to all, so we look
forward to ensuring the accessibly of these stops. Please keep us updated or if you would like to talk to us
further about these concerns.
Sincerely,
Carly Johnson, City Council Member
Mary McComber,Mayor
Mike Liljegren, City Council Member
Chuck Dougherty, City Council Member
Mike Runk,City Council Member
3Qa rkHei c
d_10y�``�fso U.S.CENSUS BUREAU,https://data.census.gov/cedsci/profile?g=160000OUS2747914(last visited March 16,
2iS24g Junneerlg
36 of 40 June 22nd 2021 Meeting
cc: Francisco J.Gonzalez,Member District 12
Gary Kriesel,Commissioner Washington County
i
000
. .. .... is ..,.
0 01 02mi ... ... .
w,
�5 While this bus stop is next to a sidewalk.the actual
bus stop is still on grass.According to the
Department of Justice's guidance.bus stops tnust
have a firm.stable surface(pavement)to be
accessible under the ADA.It is likely the
responsibility of Metro Transit to ensure accessible
routes and paced bus stops.so part of this evaluation
would be reaching out to Metro Transit to hear their
response to this.
Pbotaa are from Google Maps(�9f9).
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From: Porter,Marilyn
To: Eric Johnson
Cc: Sheila Holbrook-White
Subject: RE: Bus Route 294-bus stop accessibility at Stillwater Blvd&58th St N
Date: Friday,April 16,2021 11:21:57 AM
You are welcome, we will ensure all stakeholders are looped in as things unfold, including making
sure proper approvals are in-place.
Marilyn J. Porter, CPE
Director of Engineering and Facilities
Metro Transit
P. 612-349-7689 1 C. 651-230-1020
From: Eric Johnson <eajohnson@cityofoakparkheights.com>
Sent: Friday, April 16, 202110:28 AM
To: Porter, Marilyn <Marilyn.Porter@metrotransit.org>
Cc: Sheila Holbrook-White <sheila.holbrook-white@co.washington.mn.us>
Subject: RE: Bus Route 294- bus stop accessibility at Stillwater Blvd &58th St N
4/16/21
Dear Marilyn:
Thank you for the update.. we appreciate that the work would be accomplished in the next 12-24
months.
Sliding the bus stop in that corridor to better accommodate safety and access point would seem
reasonable,
but as this is COUNTY ROW.. please make sure they are ok with your proposal.
Let me know if you need anything from the City and we again appreciate the update.
Eric Johnson
City Administrator
From: Porter, Marilyn <Marilyn.PorterPmetrotransit.org>
Sent: Thursday, April 15, 20215:37 PM
To: Sheila Holbrook-White <sheila.holbrook-white CcDco.washington.mn.us>; Eric Johnson
<eaiohnsonCcDcityofoakparkheights.com>
Subject: Bus Route 294- bus stop accessibility at Stillwater Blvd &58th St N
Mr. Eric Johnson and Ms. Sheila Holbrook-White,
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I received the letters from City of Oak Park Heights Mayor and Council dated March 23, 2021, and
from Washington County Commissioner Kriesel, dated April 6, 2021.Thank you for the inquiry.
We are adding Bus Stops 7261 and 7253, Stillwater Blvd &58th St N in Oak Park Heights, to our five-
year workplan and anticipate construction may occur in the next one to two years. Metro Transit
staff will begin exploring design options for adding accessible boarding pads.This will include
coordination with Washington County Public Works and City of Oak Park Heights Public Works staff.
At the northbound bus stop, it appears a pad can be added between the curb and trail to make the
accessibility improvement, but site measurements are needed to verify. At the southbound bus stop,
the site conditions and absence of a pedestrian network are challenges to making the stop
accessible. We would like to consider moving the southbound bus stop to the pedestrian crossing
preceding the traffic signal, nearside of the intersection.
Existing,condrtiorls,Southbound Sxil'lwatec 81wd&58",St N
Consider,
hug IOCI�
Schedule will depend on site conditions, design and roadway authority coordination. Should you
have any questions please don't hesitate to contact me.
Marilyn J.Porter
Director of Engineering and Facilities
Metro Transit
651-230-1020
Caution! This email was sent from an external source. Do not click any links or open
attachments unless you trust the sender and know the content is safe.
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R
1.
City of Oak Park Heights
14168 Oak Park Blvd. N•Oak Park Heights,NEN 55082•Phone(651)439-4439•Fax(651)439-0574
April 21St 2021
TO: Washington County Historical Society(WCHS)
Mr. Brent Peterson, Executive Director
PO BOX 167
Stillwater, MN 55082
COPY VIA EMAIL *** brent.Peterson(c-.wchsmn.org ***
FROM: Eric Johnson, City Administrator
RE: City Financial Commitment- $6,500 Heritage Center
Dear Brent:
With this letter the City conveys its support for the continuing development of the Washington County
Heritage Center. Enclosed is the City's commitment of$6,500.00.
City also greatly appreciates your great works to date to be supportive of our City's history. And, the City
continues to encourage that the WCHS include in its collections items related to Oak Park Heights and
other smaller communities and the roles these entities have played in our collective history.
Please let me know if you have any other questions.
Thank you
Eric
e41-
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City of Oak Park Heights Page 1 of 1
14168 Oak Park Blvd. N•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
3-3-21
TO: Adam Bell, City Administrator INVOICE
Bayport Invoice Amount OPH
City of Bayport Year Invoice# Amount Correct PAID
294 N 3rd Street Incurred
Bayport, MN 55003 2015 1 $ 223,497.00 BASEYEAR $ 224,238.00
2016 100 $ 230,371.00 CORRECT $ 230,371.00
ALSO,VIA EMAIL: abell(aci.bayport.mn.us 2017 1 S 241,689.00 CORRECT $ 241,689.00
2018 2017-01 $ 249,765.00 CORRECT $ 249,795.00
2019 2019-001 $ 272,149.00 INCORRECT $ 260,206.00
RE: Received Invoice-2021-006 2020 2020-006 $ 287,541.00 INCORRECT $ 268,947.00
2021 2021-006 $ 294,765.67 INCORRECT $ 272,619.27
Dear Adam,
The City is in receipt of Bayport's 2021 billing for Fire Services seeking a total of$294,764.We would note that the billing appears
to be in conflict the Fire Services Agreement and previous invoicing from the BASE YEAR and past practices. We noted similar
concerns in 2020.The City noted in 2020 that Bayport may not simply delete or edit Fire Aids from the Budget at its sole discretion
and/or shift these costs to the other parties.The formula worked as designed in 2015,2016,2017 and 2018 and the Budget included
these credits and years of invoicing denotes this practice and understandings when this was undertaken in 2015.
At this time, the City has calculated a 3% increase over 2020 to the correct Base Amount (and #of calls adjustments with OPH
being of 53.40% of total) and has supplied that amount herewith (1s' Qtr.) based upon a budget of $510,522.98; which then
calculates to a total payment of$272,619.27. See the chart above. Enclosed is a supplemental check in the amount of$917.83
which adds to our payment submitted earlier this month for the 1s'quarter 2021.The City will be need to make subsequent payments
for the remaining quarters of$68,154.81.
That said, I would offer that the City is willing to discuss options on how to address this continuing discrepancy, but we would ask
that all parties also revisit the historical practice and perhaps Bayport outlines how this could be discussed in an impartial setting—
such as with a mediator of some form—although perhaps not that formal... Wouldn't that be a fun discussion!?!
Take Care!
Eric Johnson
City Administrator
Cc: Weekly Notes
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