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HomeMy WebLinkAbout06-22-2021 Council Packet CITY OF OAK PARK HEIGHTS CITY COUNCIL MEETING AGENDA TUESDAY, JUNE 229 2021 AT 6:OOPM (or upon conclusion of preceding Worksession —whichever is later) This meeting will be conducted in person at City Hall Council Chambers AND by video/telephone conference due to the ongoing COVID-19 health pandemic. The meeting will follow the provisions of Minnesota Statute § 13D.021. Members of the public may either attend the meeting in person at City Hall in the Council Chambers or may remotely listen to the meeting as provided in 13D.021, Subd. 3, subject to such person paying for any added cost incurred by the City as a result of the additional connection. The open meeting can be viewed remotely online at: https://us02web.zoom.us/i/4786278054 or by calling (312- 626-6799)and entering meeting ID 4786278054. Please contact the City at 651-439-4439 or jpinski@cityofoakparkheights.com in advance of June 22,2021 if you have any questions about attendance or access. 6:00 p.m. L Call to Order/Approval of Agenda Estimated times 6:00 p.m. IL Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Johnson D. Councilmember Liljegren E. Councilmember Runk F. Staff • Recycling Award (pg. 3) 6:05 p.m. III. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please limit comments to 3 minutes in length). A. Presentation by Washington County— STH 36 Transit Feasibility Study (pg. 7) 6:10 p.m. IV. Consent Agenda(Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Worksession Notes—May 25, 2021 (pg. 29) C. Approve City Council Minutes—May 25, 2021 (pg. 31) D. Approve Regular Premium Option for Worker's Comp Insurance 07/07/2021 — 07/06/2022 (pg. 37) E. Authorize Repairs to the City Hall Hot Water Circulation System (pg. 47) F. Approve Proclamation Recognizing June 2021 as Small Cities Month (pg. 51) 6:10 p.m. V. Public Hearings A. Public Hearing on Request Regarding Noise Ordinance for a Concert at Stillwater Bowl on July 16, 2021 (pg. 53) 6:15 p.m. VI. Old Business 6:15 p.m. VII. New Business A. Joint Powers Agreement Between St. Croix County Sheriffs and OPH PD (pg. 59) B. Trail Connection—Norwich Parkway from Autumn Hills Neighborhood (pg. 63) C. Approve Purchase Agreement for City Owned Property Located at 5416 Stagecoach Trail (pg. 71) Page 1 of 84 D. Approve Resolution Supporting Submission to the State of Minnesota for Funding in the Upcoming 2022 Bonding Bill—Xcel Energy King Plant(pg. 73) E. American Rescue Plan Act—Resolution to Accept and Direct Funding (pg. 79) F. Set Closed Session for Discussion of Acquisition of Property (pg. 83) 6:55 p.m. VIII. Other Council Items or Announcements 7:00 p.m. IX. Adjournment Page 2 of 84 Oak Park Heights Request for Council Action Meeting Date June 22, 2021 Agenda Item Recycling Award Time Rey. 0 Agenda Placement Staff Reports Originating Department/Requestor Administration/Jennifer Pinski Requester's Signature Action Requested Receive Information Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 3 of 84 City of Oak Park Heights 14168 Oak Park Blvd N.Oak Park Heights,MN 55082.Phone(651)439-0439•Fax(651)439-0574 June 4, 2021 Tom and Lisa Thiets 5655 Peller Ave N Oak Park Heights, MN 55082 Dear Tom and Lisa: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s). Your residence was checked on Friday, June 4, 2021, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratula iflns! I[fJ' i S Jett fer Pinski City Clerk TREE CITY U.S.A. Page 4 of 84 41City of oak Park Hei hts 14168 Oak Park Blvd.N•Oak Park Heights,A 55082•Phone(651)4394439.Fax(651)439-0574 June 17, 2021 Dennis McGuire 5831 Oakgreen Court N Oak Park Heights, MN 55082 Dear Mr. McGuire: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detectors). Your residence was checked on Thursday, June 17, 2021, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Cong atulatio �� J'enni r Pi -1 City Clerk TREE CITY U.S.A, Page 5 of 84 THIS PAGE INTENTIONALLY LEFT BLANK Page 6 of 84 Oak Park Heights Request for Council Action Meeting Date June 22nd 2021 Time Required: 10 Minutes Agenda Item Title: Presentation by Washington County- STH 36 Transit Feasibility Study Agenda Placement Visitor's Public Comment Originating Department/Requestor Eric Johnson, City Administrator Requester's Signature 444—,/ Action Requested Please see below–Discussion/Possible Action Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): County Planners - Emily Jorgenson and Joseph Ayers-Johnson would like to provide a general update to the City Council on the recent STH 36 Transit Feasibility Study. Enclosed is the Final Report, however has room for edits and input from community. No action is being requested by the County. Page 7 of 84 Ole Ole 0.00 I G WAV 36 Tran'sit ' Feasibility Study LE Emi y Jorgensen, Project Manager oe Ayers-Johnson,Assistant Project Manager r" Doe Morgan Abbott,Washington Coun Daniel Pena, Metropolitan Council rank Alarcon, Ramsey County Joseph Scala, Hennepin County son Junge, Mn DOT Morgan Dawley, North St.' Eric Johnson, Oak Park Heights Taylor, Bayport Alexander Kado, Minneapolis Corrin Wendell, Little Michael Martin, Maplewood Abbi Jo Wittman,Stillwater Ben Prchal, Lake Elmo Kelsey Hendrickson, Kimley-Horn Mary Karlsson, Kimley-Horn iz Morice, Kimley-Horn Ashu Kumar, Connectics Transportation Group EXECUTIVE SUMMARY The Highway 36 Transit Feasibility Study began in characteristics of the Highway 36 corridor.These tasks 2020 in order to define the long-term transit vision of provided a deeper understanding of existing conditions Highway 36 through analysis of existing and emerging in the corridor.The project team then worked with mobility needs.The study examines the feasibility of the project management team and technical advisory east-west oriented transit service along the Highway working groups to develop the project's purpose 36 corridor in and between the termini of the city statement,goals, objectives,and evaluation framework. of Minneapolis and the cities of Oak Park Heights, This framework was used to establish options for transit Bayport, and Stillwater. It identifies opportunities to improvements and supported the analysis, evaluation, further study or develop enhanced transit service and final recommendations of those options. operating along the Highway 36 corridor, as well as improve connections to the regional transit system. The project team utilized two evaluation approaches: a segmented evaluation was conducted for evaluation The purpose of the Highway 36 Transit Feasibility criteria that are based on study area characteristics, Study is to expand multimodal travel options, improve while a scenario-based evaluation was conducted for mobility for people who rely on transit or have less evaluation criteria that are based on the outcomes access to a vehicle, and to improve access to jobs and of the combination of potential transit improvements opportunities. Improved transit service that satisfies in each scenario.The scenario-based evaluation the long-term regional mobility and accessibility needs was conducted for objectives that are based on the for residents and businesses supports sustainable criteria and outcomes of the combination of potential development within the study area. transit improvements in each scenario to show the performance difference between these combinations of ANALYSIS PROCESS improvements. In addition to data analysis and technical evaluation, the project team engaged the public and The project team completed a series of tasks stakeholders to learn about transit challenges and to evaluate transit improvement options for the opportunities in the Highway 36 corridor and to gather Highway 36 corridor. First,the project team reviewed feedback on the draft recommendations. previously completed work and plans and study area Washington County HIGHWAY FeasibilityTransit KEY FINDINGS Scenario 2(Maplewood Mall Transit Center) had the highest forecasted ridership,which is likely Key Transit Issues due to the connection to several existing routes The existing conditions analysis for the Highway 36 at the Maplewood Mall Transit Center and the corridor suggested that the issues that support the connections to the University of Minnesota included need for improved transit in the corridor include the in this scenario following: Operations and maintenance costs estimates were most affected by the length of the potential BPT Limited existing transit service span and coverage service and number of BPT stations. While Scenario Limited transit options for people who rely on transit 4(Stillwater/Oak Park Heights/Bayport)was the Traffic congestion most expensive with BPT service the entire length of the corridor, Scenario 2 had longer BPT service Gaps inactive&accessible connections and more stations than Scenarios i (Rice Street) and Planned growth of population,jobs, and density 3 (Hadley Avenue) and was, therefore, the second Segmented Evaluation Key Takeaways most expensive scenario The segmented evaluation analyzed the evaluation The capital costs are fairly similar between the four criteria that are based on study area characteristics scenarios since mobility hubs were assumed in the using 19, half-mile buffers of two-mile segments of the corridor in locations where little transit infrastructure study. The key findings from this evaluation included: currently exists and BPT stations were not assumed. Scenario 2 was estimated to have the lowest capital ► Concentrations of people,jobs, activity centers, and costs,since it was assumed to utilize the existing transit-supportive land uses are located throughout Maplewood Mall Transit Center rather than a new the corridor and there is no unifying transit service mobility hub that was assumed in the other scenarios Much of the corridor has many connections with The largest reduction in vehicle miles traveled north-south oriented transit service was forecasted for Scenario 3,which was likely because Scenario 3 would provide higher frequency Many of the people living and working in this east-west transit further east in the study area corridor would benefit from improved transit to locations that currently have fewer transit options and would be likely to utilize them options and also included express service that was There is limited existing bicycle and pedestrian attractive to people currently making trips in single- infrastructure currently available east of Hadley occupancy vehicles Avenue,which makes fixed route transit options RECOMMENDATIONS more challenging There is likely demand for east-west transit service Transit improvement recommendations were along Highway 36, and the demand is higher in the developed for the Highway 36 corridor with an equity western part of the corridor lens with the intention of expanding multimodal travel Connecting to Maplewood Mall is beneficial for options, improving mobility for people who rely on transfers to other transit services and accessing transit or have less access to a vehicle, improving destinations access to jobs and opportunities, satisfying the long- term regional mobility and accessibility needs for Scenario-Based Evaluation Key Takeways residents and businesses, and supporting sustainable The scenario-based evaluation was conducted for development within the study area. Recommendations objectives that are based on the criteria and outcomes were based on technical evaluation and the feedback of the combination of potential transit improvements received from the public and corridor stakeholders. in each scenario to show the performance difference Technical recommendations are grouped based on between these combinations of improvements. The key their suggested implementation timeframe and include findings from this evaluation included: the need and implementation recommendations. Washington PA11i County HIGHWAY 36 Transit Feasibility Study . . . . FINAL PLAN 0-2 YEARS Immediate Term Recommendations ► Continue to prioritize, maintain, and invest in mobility management ► Study and consider pilot on-demand public transit service ► Continue to engage residents, employees, businesses, and community organizations in corridor transit planning, especially underrepresented populations, and the hospitality industry ► Continue planning and constructing bicycle and pedestrian infrastructure connecting to the highway 36 corridor ► Collaborate with state, regional, and local agencies to show a Highway 36 transitway in planning documents as they are updated (SMTP, TPP, Metropolitan Area Comprehensive Transit Finance Report) 3-5 YEARS 0 Near Term Recommendations Develop a higher frequency(10-15 minute) limited stop service between downtown Minneapolis and Maplewood Mall Transit Center via University of Minnesota ► Develop a lower frequency(30 minute) limited stop service between Maplewood Mall Transit Center and Stillwater/Oak Park Heights/Bayport ► Continue to monitor the need for peak-period, peak-direction express service between Stillwater and downtown Minneapolis ► Form a corridor commission, including city and county policymakers, to: • Identify funding sources for corridor improvements • Develop multijurisdictional agreement • Scope out the projects(transit service and,infrastructure, including mobility management) Monitor need for peak period express bus service to report to the corridor commission 5-8 YEARS Medium Term Improvements ► Strategically develop a network of mobility hubs in the Highway 36 corridor ► Encourage transit-supportive development near potential transit access areas, especially uses that balance out parking demand for shared parking opportunities ► Protect and enhance the existing bus-only shoulders on Highway 36 and explore/designate and enhance bus-only shoulders on Highway 36 east of 694 ► Explore/designate and enhance bus-only shoulders on Highway 280 A'Washinc'ton C 3 HIGHWAY FeasibilityTransit ------------•••••••••••••••••••••••f---•••••••••••••••••••••••••••••••••••••••••••••••••••••••••••4 INTRODUCTION PROJECT DESCRIPTION The Highway 36 Transit Feasibility Study began in 2020 in order to define the long-term transit vision of Highway 36 through analysis of existing and emerging mobility needs.The study examines the feasibility of east-west oriented transit service along the Highway 36 corridor in and between the termini of the city of Minneapolis and the cities of Oak Park Heights, Bayport, and Stillwater. It identifies opportunities to further study or develop enhanced transit service operating along the Highway 36 corridor, as well as improve connections to the regional transit system. Previous transit and highway studies have consistently shown that Highway 36 is a critical multimodal corridor, which serves three counties and 12 cities, as shown in Figure 1. Due to the corridor's importance for the Twin Cities Metro area, connection to Interstates 694,35E and 35W, and direct links to downtown Minneapolis and Wisconsin, the roadway has a significant impact on the region's connectivity, accessibility, and long-term transportation success. This study identifies interim steps that can be taken to improve transit mobility in the corridor and support the long-term vision. Recommendations stemming from this study will improve mobility to and from population centers in the Highway 36 corridor, expand the range of travel options in the region, and improve connections for workers to employment.The outcomes and recommendations produced by this study will serve primarily as guidance for the counties, corridor partners, Metro Transit, and MnDOT. - - - -- D ,4 et K r ��— '�-, GRANT 17 STILLWATER v a PINE SPRINGS 36 — - ® OAK PARK HEIGHTS LITTLE CANADA 0 5 NORTH ROSEVILLE ST.PAUL y NORTHEAST MINNEAPOLIS 36 MAPLEWOOD > BAYPORT a uyq LAKE ELMO" OAKEDALE Elmo v � 2 DOWNTOWN MINNEAPOLIS 51 ¢ W A c s UNIVERSITY OF 3 MINNESOTA MINNEAPOLIS ® HigMvay 36 S,utly Mea BMf, 77 f{ Ceek 0 1 z �Mlln HIGHWAY • Transit • ility Study FINAL PLAN PREVIOUSLY COMPLETE WORK AND PLANS The Highway 36 corridor is an important regional connection. As a result, Highway 36 has been considered in many studies and identified in many area comprehensive plans as an opportunity for transportation improvements. The project team reviewed comprehensive plans from cities and counties in the corridor, transportation plans and transit studies related to the corridor, and various recently completed and programmed projects. This review provided key insights into transit feasibility in the corridor, and provided the foundation to further previous recommendations for BRT in the Highway 36 corridor. Highway 36 station area planning can benefit from the plans and policies adopted by the region's cities in preparation for the other regional transitways. Land use policies that focus on transit-oriented development and embrace active transportation networks create an environment along Highway 36 conducive to collaborative planning and the attainment of federal funding. Plans for road expansion with the introduction of HOV/MnPASS lanes have the potential to support transit efficiency. Space at existing corridor park-and-rides can facilitate transit use for corridor residents. The plans reviewed provided a deeper understanding of existing conditions in the corridor. Key Takeaways from Previous Plans and Studies 01� POADWAY Highway,36 is congested, and studies SEIRVICE Metro Transit customers consistently cited the need for improved transit and lane rated service speed, span, and reliability as the expansion, recommending MnPASS/HOV lanes most important areas for improved service. in the corridor (projects were included in an Increased frequency and spans of service increased revenue scenario). The Highway,36 throughout the corridor were rated as medium corridor has experience over 30 percent increase and high priority in corridor traffic since the opening of the St. Croix Crossing ••- in 2017 TPANSIT-OPIENTED DEVELOPMENTCounty PAPK-AND-PIDE and park& pool facilities and city comprehensive plans have prioritized within the corridor showed high available capacity transit by including land use updates that transit- oriented development ACTIVE TPANSPOPTATION Many TPANSIT NEEDS Many city and county plans comprehensive plans included extensive recognized existing gaps in transit and the need planning regarding active transportation and for better connections • activity centers for ADA accessible transportation planning with residents, particularly given aging populations and connections to transit in mind vulnerable communities • •• • for access to jobs Washington 'County HIGHWAY FeasibilityTransit The project team conducted an analysis of 6economic and demographic existing conditions, 0000 "44**N current and future transit supportive land uses, travel patterns, existing transit ridership, highway congestion and travel time reliability, and future ••• \� projects along the Highway 36 corridor. REVIEW O F It is expected that the corridor will grow by over 20 percent both in terms of population and STUDY AREA employment, a slightly lower rate compared to the CHARACTERISTICS growth in the rest of the metropolitan region.The origin and destination data suggested that there is a higher demand for transit west of Highway 61 than to the east along the Highway 36 corridor. Upcoming projects along Highway 36 provide a potential opportunity to align infrastructure changes with transit needs.The Highway 36 study area shows many priority populations and activity centers that indicate potential for transit demand (Figure 2). 0 os i �MI_5 I � � N z7 K A Va — — -i - • •• �- -•" n M S R Y edi pkv • ••. still er •• M11 I.,recti.nal ear l.. it � • 36 • ••- .•• _ I n k Park N " Y Swint 51 high numbers of Older Adults Int W I ' L Relevant Demographic Trends / L. Relevant Housing Density Trends e out oftwo residents �! numberare People of Color,high of Older A• � Other Key Destinations _ 27J /� Metropolitan Council Defined �- - Job&Activity Centers -� = _ `— Highway 36 Study Area HIGHWAY FeasibilityTransit PUBLIC ENGAGEMENT The project team aimed to facilitate a comprehensive and impactful process for engaging the public and stakeholders in the Highway 36 Corridor Transit Feasibility Study. The intended outcome was for the public and stakeholders to have opportunities to provide feedback that would inform the proposed transit improvements. Given that this study took place during the COVID-19 pandemic, many people, businesses, and organizations were focused on other priorities during this time. It will be essential to hear from these people and industries as future transit planning is done in this corridor. Engagement Process and Findings During fall 2020, the project team conducted focus groups and collected surveys. Focus groups with businesses,governmental agencies, medical providers, and social service organizations in the Highway 36 corridor had the following results: groups &F7 1� Focus -. . variety of needspart improvementseast-west transit .. 36 corridor. would be important, because connections are Workers Clients Visitors desired to many places Students Patients The over 1,200 questionnaires collected from people living,working, or going to school in the Highway 36 corridor showed the following results: Over half of the respondents from the eastern end of the corridor indicated interest in transit options for traveling within Stillwater/Bayport/Oak Park Heights (Figure 3). of respondents are of respondents are interested in taking 00 73 % transit in the Highway 36 corridor multiple interested in taking transit 39 times per week Barriers to currently riding transit in the Highway 36 corridor included: 12 The convenience of Travel time on Challenges of getting driving an automobile transit to/from the bus stop Washington County HIGHWAY • FeasibilityTransit 0 O O IF Traffic congestion on Highway 36, improving mobility for Trip Purpose and Timing: Work, people who rely on transit, and improving the convenience of - Shopping are traveling without car in this corridor were of most importance the trip . .. - identified most for to respondents improved transit options . corridor 3-7pm was the time of day with the most • • -• transit trips in this corridor Also strong interest in morningand midday Top destinations to which respondents are interested in ll� Some interest in later evening service overnighttaking transit in Highway 36 corridor ll� Little interest in Stillwater/Oa &Snelling 1� Work was the purpose most Heights/Bayport Downtown Minneapolis would be taken multiple times per week Those who currently ride transit in the Highway 36 corridor reported that the frequency of existing transit services in this corridor is a barrier. For many, there are no existing transit options Over half of the respondents from the eastern end of the corridor indicated interest in transit options for traveling within Stillwater/Bayport/Oak Park Heights (Figure.3). Grant Stillwater st 171 Saint Pine Springs 3s ,••! o Oak Park Heiehts Anthony ® Little Canada LAKE ELMO/ STILLWATER/ Village ❑c North GRANT/PINE s❑ BAYPORT/OAK Roseville - SPRINGS PARK HEIGHTS HIGHWAY 36& 36 �,•Mapleurood GENEVA AVENUE/ Lauder, HIGHWAY 36& ® HIGHWAY 36& CENTURY AVENUE Lake Elmo ssSNELLING AVENUE WHITE BEAR ® neigncs AVENUE Oakdale tzo DOWNTOWN MINNEAPOLIS] St.Paul 10 Transit Destinations Most Identified by Respondents ® Corridor Section Respondents Identified as Closest to Where They Live Bottle r—k 77 Washington County P HIGHWAY • FeasibilityTransit Nearly 60%of the respondents from the middle of the corridor indicated interest in improved transit options for • the University of • Grant Stillwater 6t t� Pine Springs S6 — = ••�i Saint � Oak Park Heiehts A–nth�on�� Little Canada J STILLWATER/ NORTHEAST El North 5❑ / CBAYPORT/OAK MINNEAPOLIS Roseville PARK HEIGHTS St.Paul 1 i---�� J. Maplewood �.. Lauder, HIGHWAY 36& 8 SNELLING AVENUE HIGHWAY 36& HIGHWAY 36& Lake Elmo RICE STREET WHITE BEAR Oakdale AVENUE 120 Foxe Elmo 51 DOWNTOWN •., � ! i �V MINNEAPOLIS; St.Paul UNIVERSITY OF MINNESOTA ® Transit Destinations Most Identified by Respondents Corridor Section Respondents Identified as Closest to Where They Live -----------------------n Figure 4:Desfinaltions preferred by respondenfs living in the cenfral fhird of the corridor 60%of the respondents from the western end of the corridor indicated interest in improved transit options for i. traveling to downtown Minneapolisand Highway 36 : Snelling(Figure 5). 61 Grant n Saint Pine Springs 3s ' NORTAnthon HEAST` ® Little Canada ❑ NEorth ❑ Oak Park Bht AI sRATER/ MINNEAPOLIS Roseville I 1 St.Paul PARI Maplewood Lauden HIGHWAY 36& Lake Elmo esSNELLINGAVENUE ; neigms-.. Oakdale coke 12a Elmo DOWNTOWN MINNEAPOLIS St.Paul UNIVERSITY OF MINNESOTA Transit Destinations Most Identified by Respondents Corridor Section Respondents Identified as Closest to Where They Live F777 Figure 5:Destinations preferred by respondents living in fhe western third of the corridor Results were shared through a virtual presentation in the Spring of 2021. Further engagement is recommended in the final report recommendations. Washington P • County HIGHWAY FeasibilityTransit f�It PUPPOSE STATEMENT, GOALS, OBJECTIVES, EVALUATION FPAMEWOPK In order to develop the project purpose statement and project needs in the corridor, the project team considered public input in addition to available data regarding socioeconomics, travel patterns, land use other relevant studies. Purpose Statement The purpose statement developed for transit improvements in the Highway 36 corridor was as follows: The purpose of the Highway 36 Transit Feasibility Project is to expand multimodal travel options, improve mobility for people who rely on transit or have less access to a vehicle, and to improve access to jobs and opportunities. Improved transit service that satisfies the long-term regional mobility and accessibility needs for residents and businesses supports sustainable development within the study area. Project - - . ' Limited existing transit service span and coverage The existing conditions analysis 0 Limited transit options for people who rely on transit for the Highway 36 corridor suggested that the issues that I Traffic congestion support the __• for improved I Gaps in active &accessible connections transit in the corridor include the Planned growth of population,jobs, and density Washington County JP HIGHWAY FeasibilityTransit Goals, Objectives, and Evaluation Framework In order to evaluate various transit options, the project team used an evaluation framework that included goals, objectives, and evaluation criteria to distinguish between transit options and identify the transit improvements that best meet the needs of various parts of the study area. Goal 1: Identify improvements that increase transit access and connections • : MEASUREMENT IMPROVE TRANSIT ACCESS FOP PEOPLE WHO Residents served by potential Number of people who live LIVE ALONG HIGHWAY 36 transit improvements within the buffered area IMPROVE TRANSIT ACCESS FOR PEOPLE Forecasted residents(2040) Number of people forecasted FORECASTED TO LIVE ALONG HIGHWAY 36 served by potential transit to live within the buffered area improvements in 2040 IMPROVE TRANSIT ACCESS TO JOBS ALONG Jobs served by potential transit Number of jobs within the HIGHWAY 36 improvements buffered area IMPROVE TRANSIT ACCESS TO JOBS Forecasted jobs(2040) Number of jobs forecasted to FORECASTED TO BE ALONG HIGHWAY 36 served by potential transit be within the buffered area in improvements 2040 IMPROVE TRANSIT ACCESS TO REGIONAL JOB Regional job and activity centers Number of job and activity AND ACTIVITY CENTERS served by potential transit centers within the buffer area improvements Number of people who live INCREASE ALL-DAY(6AM-8PM)WEEKDAY Residents gaining access to all- within the buffered area who TRANSIT ACCESS day weekday transit service who would gain all-day weekday do not have it now transit access who do not have it now MAXIMIZE REGIONAL CONNECTIVITY, Connections to existing transit Number of connecting transit INCLUDING LOCAL CONNECTIONS routes trips per weekday Washington County HIGHWAY FeasibilityTransit Goal 2: Identify improvements that benefit people who rely on transit and historically disadvantaged populations • : MEASUREMENT INCREASE TRANSIT ACCESS FOR PEOPLE WITH People with less access to a people to vehicle ratio within LIMITED ACCESS TO A VEHICLE vehicle served by potential the buffered area transit improvements PROVIDE TRANSIT IMPROVEMENTS FOR PEOPLE People with low incomes People with low incomes within WITH LOW INCOMES served by potential transit the buffered area improvements INCREASE TRANSIT ACCESS TO LOW-AND Low-and moderate-paying Number of low-and moderate- MODERATE-INCOME JOBS jobs served by potential transit paying jobs(<$40,000)within improvements the buffered area PROVIDE INCREASED MOBILITY OPTIONS FOR People with disabilities Number of people with PEOPLE WITH DISABILITIES, INCLUDING OLDER served by potential transit disabilities within the buffered ADULTS improvements area PROVIDE TRANSIT IMPROVEMENTS FOR People of color served by Number of people of color HISTORICALLY DISADVANTAGED POPULATIONS/ TITLE VI' potential transit improvements within the buffered area PROVIDE INCREASED MOBILITY OPTIONS FOR Youth served by potential Number of people ages 15-24 YOUTH (AGES 15-24) transit improvements within the buffered area Goal 3: Identify Improvements that are Cost-Effective and Efficient 11!!l MEASUREMENT • : SUPPORT LEVELS AND TYPES OF TRANSIT SERVICE THAT MATCH SPECIFIC NEEDS OF Number of people likely THE COMMUNITY BASED ON 2040 RIDERSHIP to utilize proposed transit Forecasted ridership improvements FORECASTS PROVIDE TRANSIT SERVICES THAT ARE New transit service required for Annual operations and OPERATIONALLY COST-EFFECTIVE proposed transit improvements maintenance cost of the proposed transit improvements LEVERAGE EXISTING TRANSIT FACILITIES IN THE New transit capital that is Capital cost of proposed transit CORRIDOR required for proposed transit improvements improvements 'Title VI prohibits discrimination on the basis of race, color and national origin, including the denial of meaningful access for limited English proficient(LEP persons). These communities and environmental justice populations which are defined as minority and low-income populations will be included in consideration for this objective. For more information see:https://www.transit. clot.gov/regulations-and-guidance%ivil-rights-ada/title-vi-guidance Washington County HIGHWAY FeasibilityTransit Goal 4: Identify improvements that support the environment and health • : MEASUREMENT ENCOURAGE HEALTHY COMMUNITIES AND Connections with existing Miles of existing bicycle and PRACTICAL ALTERNATIVES TO PERSONAL bicycle and pedestrian pedestrian infrastructure within AUTOMOBILES infrastructure buffer area REDUCE TRANSPORTATION-RELATED AIR Reduction in single-occupancy Forecasted reduction in EMISSIONS vehicle miles traveled single-occupancy vehicle miles traveled Goal 5: Identify improvements that are supported by existing and planned land use • : SERVE LAND USE PATTERNS THAT ARE Connection to existing transit- Percent of existing land uses SUPPORTIVE OF TRANSIT supportive land uses in buffer that are transit- supportive' PROMOTE LAND USE PATTERNS THAT ARE Percent of planned land uses SUPPORTIVE OF TRANSIT, ESPECIALLY INFILL Connection to planned transit in buffer that are transit- AND REDEVELOPMENT supportive land uses supportive 'In the 2040 Transportation Policy Plan(TPP)the Metropolitan council defines transit development in two wags: "1)the density of future residential development;and 2)planning for activity that generates ridership,such as employment,schools, retail, and recreational uses." • • • • • • • • • OPTIONS FOR TRANSIT IMPROVEMENTS The project team developed a set of transit improvement options tailored to the Highway 36 corridor. The project team then analyzed four combinations of these improvements and looked at tradeoffs between locations served and which type of transit improvement would best serve the transit need of different parts of the corridor. The project team reviewed potential locations for bus stops along these transit improvements, but further study will be needed to determine stop locations and the type of transit infrastructure at them. Washington County HIGHWAY • Transit • ility Study FINAL PLAN Summary ofTransit ImprovementOptions r Ill HIGHWAY BUS PAPID TPANSIT(BPT):transit service that operates all day at frequent intervals and provides enhanced passenger facilities and amenities —000 PEAK-PERIOD, PEAK-DIRECTION EXPRESS SERVICE: transit service Par that operates from a park-and-ride into one of the downtowns in the morning and out in the afternoon , r -71 ,;;., a �s' stopsll SUBUIRBAN EXPIRESSSEIRVICE: transit service that operates primarily on the highway between suburban cities and has a limited number of apart)least 4 miles ON-DEMAND PUBLIC TRANSIT:transit service that offers flexible ' routing and scheduling via smaller vehicles and allows users to request a trip through a smartphone app, over the phone, or through a companion 'oonoeot - website and go anywhere within a set boundary Ill • :ILITY HUB- physical locations that act as converging points different types of transportation, allowing for easy transfer between modes MANAGED MOBILITY: an innovative approach for managing and delivering A {OO fl a,4 A 14 . coordinated transportation services to customers, including older adults, people with disabilities, and individuals with lower incomes that focuses on .• , meeting individual customer needs through a wide range of transportation options and service providers and coordinates these services and providers to achieve a more efficient transportation service delivery system Washington County ;Pi'l HIGHWAY 36 Transit Feasibility Study . . . . FINAL PLAN Scenarios Grant m Stillwater Saint Pine Springs s Anthony Little Canada 5W Village r4orth 694 ]5E HI Roseville St.Paul Bayport erdale Falcon Lake Elmo go Heights Oakdale go 94 E11— �maea polis St.Paul BRT (:Scenari.1.07- Express 94 Downtown Minneapolis Iice Street StillwaterlOGk Park DemandHeightsIBayport On m 494 Scenario 1: (Figure 6) includes four transit improvements: Figure 6:Scenario I BRT between downtown Minneapolis and Rice Street via the University of Minnesota ► A peak-period, peak-direction express route between Stillwater and downtown Minneapolis ► Suburban express route between Rice Street and Stillwater/Oak Park Heights/Bayport ► On-demand public transit in the greater Stillwater area Grant 881 m 95 Saint Pine Springs 31 Oa ar Heig ts Anthony d Village Little Cana a Roseville I� s9s mp4IScenariooLa Heights Maplewood Mail Transit Center Minneapolis Express-Downtown Minneapolis to Stillwater Express-5W Moll to StillwaterlOok Pork •6, DemandOn 4% Scenario 2: (Figure 7) includes four transit improvements: Figure 7:Scenario 2 BRT between downtown Minneapolis and Maplewood Mall Transit Center via the University of Minnesota ► A peak-period, peak-direction express route between Stillwater and downtown Minneapolis ► Suburban express route between Maplewood Mall Transit Center and Stillwater/Oak Park Heights/Bayport ► On-demand public transit in the greater Stillwater area - Washinc'ton i L aunty HIGHWAY 36 Transit Feasibility Study . . . . FINAL PLAN 694 Grant Stillwate m 9 Saint 36 AnthonySW Little Canada p /. Villagep © Scenario Roseville 696 I� S6E 9/ i n�, Maplewood Li<Irl.'e 'alcon Hadley Avenue Heights Minneapolis St.Paul BRT 94 DowntownExpress- Express-Hadley Ave to StillwoterlOok Park HeightslBoyport 6W On Demand m 694 Scenario 3: (Figure 8) includes four transit improvements: Figure 8:Scenario 3 BRT between downtown Minneapolis and Hadley Avenue via Northeast Minnesota ► A peak-period, peak-direction express route between Stillwater and downtown Minneapolis ► Suburban express route between Hadley Avenue and Stillwater/Oak Park Heights/Bayport ► On-demand public transit in the greater Stillwater area 694 Grant S"_tflhva'er Saint Pine m W p m Village BaVportRoseville St PaulpNorth 894 J-Loauderdale ralcon Lake Elmo ® III Heights 36E Oakdale 94 Minneapolis C Pau I :• Scenario 94 DemandOn Public Stillwater Transit m 49d Scenario 4: (Figure q) included two transit improvements: Figure 9:Scenario 4 BPT between downtown Minneapolis and Bayport via Northeast Minneapolis On-demand public transit in the greater Stillwater area *Due to the high level of service that would be provided by BRT serving the entire length of the corridor, peak-period,peak-direction express service was not included in this scenario. W�5 �� gtOn Taunt �6 , HIGHWAY • FeasibilityTransit EVALUATION The evaluation process focused on identifying transit improvements that would best serve the transit need of different parts of the corridor based on project goals and corridor characteristics.A segmented evaluation was conducted for evaluation criteria that are based on study area characteristics,while a scenario-based evaluation was conducted for criteria that are based on the outcomes of the combination of potential transit improvements in each scenario. Segmented Evaluation Scenario-Based Evaluation Key Takeaways Key Takeaways The segmented evaluation analyzed the The scenario-based evaluation was conducted for objectives evaluation criteria that are based on study that are based on the criteria and outcomes of the combination area characteristics using 19, half-mile buffers of potential transit improvements in each scenario to show of two-mile segments of the study. The key the performance difference between these combinations of findings from this evaluation included: improvements.The key findings from this evaluation included: ' Concentrations of people,jobs, ' Scenario 2 had the highest forecasted ridership,which is centers, and ...rtive land uses likely due to the connection to several existing routes at are located throughout the corridor and the Maplewood Mall Transit Center and the connections there is no unifying transit service to the University of Minnesota included in this scenario ' Much of the •• ' Operations and maintenance costs estimates were most connections - -• affected by the length of the potential BRT service and transit service number of BRT stations. While Scenario 4 was the most expensive with BRT service the entire length of the ' Many of the people _ and working corridor, Scenario 2 had longer BRT service and more in this corridor woubenefit romstations than Scenarios I and 3 and was, therefore, the improved options and would •_ second most expensive scenario likely utilize them to ' The capital costs are fairly similar between the four limitedThere is existing bicycle and scenarios since mobility hubs were assumed in the pedestrian corridor in locations where little transit infrastructure available -. Hadley Avenue, currently exists and BRT stations were not assumed. makes fixed route transit options more Scenario 2 was estimated to have the lowest capital costs, challenging since it was assumed to utilize the existing Maplewood Mall Transit Center rather than a new mobility hub that ' was assumed in the other scenarios along There is likely demand for east-west transit service demand _ .. ' The largest reduction in vehicle miles traveled was the ..r forecasted for Scenario 3,which was likely because Scenario 3 would provide higher frequency east-west ' Connecting Maplewood transit further east in the study area to locations that beneficial to other currently have fewer transit options and also included services and accessing destinations express service that was attractive to people currently making trips in single-occupancy vehicles Washington 'County Transit Feasibility Study FINAL PLAN Recommendations ► Transit improvement recommendations were developed for the Highway 36 corridor with an equity lens with the intention of expanding multimodal travel options, improving mobility for people who rely on transit or have less access to a vehicle, improving access to jobs and opportunities, satisfying the long-term regional mobility and accessibility needs for residents and businesses, and supporting sustainable development within the study area. Recommendations were based on technical evaluation and the feedback received from the public and corridor stakeholders. Technical recommendations are grouped based on their suggested implementation timeframe and include the need and implementation recommendations. 0-2 Immediate Term Recommendations YEARSImmediate-term recommendations are those that are recommended for implementation in the next two years or ongoing as strategic opportunities arise. Immediate-term recommendations include: ► Continue to prioritize, maintain, and invest in mobility management ► Study and consider pilot on-demand public transit service (Figure io) ► Continue to engage residents, employees, businesses, and community organizations in corridor transit planning, especially underrepresented populations, and the hospitality industry ► Continue planning and constructing bicycle and pedestrian infrastructure connecting to the highway 36 corridor ► Collaborate with state, regional, and local agencies to show a Highway 36 transitway in planning documents as they are updated (SMTP,TPP, Metropolitan Area Comprehensive Transit Finance Report) AAA __. ...... ..... __ _... � s1 Grant 77 is e 7 to Saint g° Pine Springs Anthony iM ! Little Canada Cnv o Village North a Roseville St.Paul c 3s Maplewood O v o m 3 Lauderdale Falcon x Lake Elmo 3 x o Heights Oakdale 0 120 � c...c. `L 51 a St.Paul � N h w 3 C fi C O O � On Demand Public Transit Figure 10:Immediate-term on-demand public transit service recommendation HIGHWAY FeasibilityTransit 3'5 Near Term Recommendations YEARSNear-term recommendations are those that are recommended for implementation in the next three to five years. Near-term recommendations include: Develop a higher frequency(10-15 minute) limited stop service between downtown Minneapolis and Maplewood Mall Transit Center via University of Minnesota (Figure 10) Develop a lower frequency(30 minute) limited stop service between Maplewood Mall Transit Center and Stillwater/Oak Park Heights/Bayport(Figure 10) I Continue to monitor the need for peak-period, peak-direction express service between Stillwater and downtown Minneapolis I Form a corridor commission, including city and county policymakers, to: • Identify funding sources for corridor improvements • Develop multijurisdictional agreement • Scope out the projects(transit service and infrastructure, including mobility management) • Monitor need for peak period express bus service to report to the corridor commission z o Grant Stillwater 3 ss W Pine Springs r1 Saint Oak Park Heights` Anthony ® Little Canada � /J ❑ Village c North 5 Roseville St.Paul Bayport 36 Maplewood Laud80dale Falcon Lake Elmo ® Heights ® Oakdale Lake 120 Elmo 51 Minneapolis St.Paul 9 BRT Figure 71:Near-term,limited-stop transit service recommendations Medium-Term Improvements 58 YCAPSMedium-term recommendations are those that are recommended for;implementation in the next five to eight years. Medium-term Express-Maplewood Mall to Stillwater/Oak Park Heights/Bayport n recommendations .- 1� Strategically .. a network of mobilitycorridor ll� Encourage transit-supportive development near potential transit access areas,especially uses that,balance out parking demand foopportunities Protect .- explore/ shouldersdesignate and enhance bus-only . .•. Explore/designate .- :. Wasbington Oak Park Heights Request for Council Action Meeting Date June 22, 2021 Agenda Item Approve City Council Worksession Notes—May 25, 2021 Time Req. 0 Agenda Placement Consent Originating DepartmentJRequestor inistration/Jeanifer Pinski Requester's Signature J Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 29 of 84 0 CITY OF OAK PARK HEIGHTS CITY COUNCIL WORKSESSION NOTES TUESDSAY,MAY 25, 2021 HELD VIA VIDEO CONFERENCE PER MN STAT. 13DA21 Present: Mayor McComber, CounciImembers Dougherty, Johnson, and Runk; City Administrator Johnson, City Attorney Sandstrom, City Planner Richards, City Engineer Mann, and City Clerk Pinski. Also Present for item 2.A: Brian Zeller. Absent: Michael Liljegren. 1. Call to Order: Mayor McComber called the meeting to order at 5:02 p.m. 2. Closed Session: City Attorney Sandstrom announced that the City Council would go into a Closed Worksession to discuss the two items below. He said the first item would be recorded and maintained for two years as required by statute. A. Discuss offer and proposal for 5416 Stagecoach Trail (,closed pursuant to MN Stat 13.D.05, Subd 3(c)(3)): Realtor Brian Zeller showed the concept submitted by the developer in the tentative offer. Discussion was held and direction was given to staff. No action taken. B. Discuss potential litigation regarding claim for tree damage on Lookout Trail (closed- pursuant closedpursuant to MN Stat 13 D.05, Subd 3(b)): discussion was held and direction was given to staff. No action taken. 3. Open Session: A. Manning Ave/Hwv 36 Project and Pro osed Frontage Road Extension Discussion: Councilmember Runk reported that he had been following the project proposal by the City of Stillwater for tax abatement for a proposed project which included a Hy-Vee, and that the County wanted to extend the frontage road but intended to ask the City of Oak Park Heights to contribute funding and move utilities. Runk said the Hy-Vee developer made it clear that the road extension was necessary for them to proceed with building in Stillwater. Runk said the City did a business analysis study for city businesses should a Hy-Vee be built, and the study showed a fifteen percent reduction to similar businesses. Runk stated he, Councilmember Dougherty, City Administrator Johnson and City Clerk Pinski met with representatives from Kowalski's who were concerned regarding the loss of business if the Hy-Vee project proceeded. He thought it was not right to have Oak Park Heights citizens pay for something that would harm Oak Park Heights businesses. Runk presented the City Council with a draft Resolution to make a statement on the issues which he planned to present at the City Council meeting on May 25. No action taken. 4. Adjourn: The meeting was adjourned at 6:03 p.m. Page 30 of 84 Oak Park Heights Request for Council Action Meeting Date June 22, 2021 Agenda Item Arove Ci Council Minutes—Ma 25, 2021 Time Req. 0 Agenda Placement Consent Originating Department/Re uestor Administration/Jennifer Pinski Requester's Signatur Action Requested. Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 31 of 84 CITY OF OAK PARK HEIGHTS TUESDAY, MAY 25, 2021 CITY COUNCIL MEETING MINUTES HELD VIA VIDEO CONFERENCE PER MN STAT. 13D.021 I. Call to Order/Approval of Agenda: Mayor McComber called the meeting to order at 6:14 p.m. Present: Councilmembers Dougherty, Johnson, and Runk. Staff present: City Administrator Johnson, City Clerk Pinski, City Attorney Kevin Sandstrom, Police Chief Hansen, City Engineer Mann and City Planner Richards. Absent: Councilmember Liljegren. Mayor McComber added.New Business .Item H to the Agenda: Newgate Circle Pond—Aerator Electrical Installation. Councilmember Dougherty, seconded by Councilmember Johnson, moved to approve the Agenda as amended. Roll call vote taken. Carried 4-0. II. Council/Staff Reports: A. Mayor McComber: She reported she would be attending a Coalition of Utility Cities meeting on June 17. She also offered condolences to the family of Wally Abrahamson. B. Councilmember Dougherty: He reported he attended the Cable Commission meeting on May 17.. C. Councilmember Johnson: She reported she attended the Parks and Trails Commission meeting and park walkthrough on May 17. D. Councilmember Liljegren: Absent. E. Councilmember Runk: He reported he attended the CVB meeting on May 12 and the Middle St. Croix Watershed District meeting on May 13. F. Staff: Police Chief Hansen reported that the high school would be having their graduation parade on June 5 at 4:00 p.m., then an outdoor prom the following Saturday. He also reported the new squad cars were set to arrive in.July hopefully. City Attorney Sandstrom reported that the City Council held a closed worksession prior to the meeting with two items of discussion. He said the first item was regarding the City-owned property at 5416 Stagecoach Trail North which was listed for sale. He said the City had received a potential offer, the offer was discussed, and the City Council provided input to the real estate agent. He said the second item was regarding potential litigation against Paul Sinz regarding unauthorized tree removal. He said the Council discussed the matter and provided input to the attorney. Page 32 of 84 City Council Meeting Minutes May 25, 2021 Page 2 of 4 City Clerk Pinski reported that Jack Williams III of 15157 63`d Street North was chosen as the recycling award winner. III. Visitors/Public Comment: A. 2020—City :annual Financial Statement—Presentation by Auditor Dave Mol: Auditor Dave Mol 11-om Redpath & Company reported a clean opinion was issued on the 2020 financial statements, there were no items of internal control over financial reporting, and there were no items of noncompliance noted. IV. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes ---May 11, 2021 C. Set Public Hearing for June 22, 2021 for Request by Stillwater Bowl Regarding Noise Ordinance for a Concert at Stillwater Bowl to be Meld on July 16, 2021 D. Approve Resolution for Summary Publication of Amendments to Ordinance 1409 and Repeal of Ordinance 1404 E. Designate the Finance Director as the Business Administrator for Electronic Fund Transfers F. Approve Probationary Status and Vacation Hour Changes for Chief of Police G. Appoint Mayor Mary McComber as Voting Delegate to LMC Conference Councilmember Runk, seconded by Councilmember Johnson, moved to approve the Consent Agenda. Roll call vote taken. Carried 4-0. V. Public Hearings: None VI. Old Business: A. Consider Possible Repealing, Elements of the City's Emergency Declaration Due to COVID-19: City Administrator Johnson reported that following CDC and the Minnesota Governor's guidelines, the City Hall mask requirements could be lifted immediately for those vaccinated, and meetings could resume in person after July 1, 2021. He provided Council with a draft opening plan dated May 17 for consideration. Councilmember Runk, seconded by Councilmember Dougherty, moved to adopt the opening plan of May 17. Roll call vote taken. Carried 4-0. Councilmember Dougherty, seconded by Councilmember Johnson, moved to change item 5 of the Emergency Declaration Resolution with new language suggested by staff. Roll call vote taken. Carried 4-0. Page 33 of 84 City Council Meeting Minutes May 25, 2021 Page 3 of 4 VIL NeNv Business: A. Authorize Finance Director to Prepare Preliminary Budget and Adoption of the t'roposed Budget Schedule: Finance Director Caruso reviewed the 2022 budget meeting schedule setting worksessions for July 27, August 24, September 14, and September 28, and requested the City Council submit any budget requests by June 30, 2021. B. Vet 1 ---Conditional Use Permit & Design Guidelines Review 5815 Norell Ave N (located inside Walmart): City Planner Richards reviewed his planning report. Councilmember Johnson, seconded by Councilmember Dougherty, moved to approve the Resolution, Roll call vote taken. Carried 4-0. C. Assistant City Administrator/City Clerk: Position: Councilmember Dougherty, seconded by Councilmember Johnson, moved to approve the job description and salary. Roll call vote taken. Carried 4-0. D. Phone S %stem and Provider Chane: City Clerk Pinski provided a recommendation for a phone system from Central "Telephone and service change to Comcast. Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the recommendation. Roll call vote taken. Carried 4-0. E. $3,000 Budget Reallocation from Party in the Park Funds to Other ConYnlunity l;vcnts: City Administrator Johnson suggested that since the City was not holding Party in the Park in 2021, the budgeted funds could be used for other purposes. Police Chief Hansen requested funds for Night to Unite and other police events. Councilmember Dougherty, seconded by Councilmember Runk, moved to reallocate $3,000 to the Police Department to buy items for Night to Unite and other events for public outreach. Roll call vote taken. Carried 4-0. Councilmember Johnson requested $1,000 in funds for soil, tools, and signage for the community garden beds. Councilmember Johnson, seconded by Councilmember Dougherty, moved to approve the plan and policy for the community garden beds. Roll call vote taken. Carried 4-0. Councilmember Johnson, seconded by Councilmember Runk, moved to approve the reallocation of the funds for the concept. Roll call vote taken. Carried 4-0, Page 34 of 84 City Council Meeting Minutes May 25. 2021 Page 4 of 4 F. Set Worksession American Recovery zlct and Goals Update: Councilmember Dougherty, seconded by Councilmember Runk, moved to set a worksession for June 22 at 5:00 p.m. Roll call vote taken. Carried 4- 0. G. Manning Ave/H--r, 36 Project and Proposed Frontage Road Extension: Councilmember Runk, seconded by Councilmember DOLIII lcrty, moved to approve the Resolution Outlining Current Positions on the Proposed South Frontage Road—Manning Ave and STH 36 and Related Use of County Tax Abatement. Roll call vote taken. Carried 3-1, McComber opposed. H. Newgate Circle Pond—Aerator Electrical Installation: Councilmember Dougherty, seconded by Councilmember Runk, moved to go ahead with the electrical installation for the aerator as proposed. Roll call vote taken. Carried 4-0. VIII. Other Council Items or Announcements: None IX. Adjourn: Councilmember Dougherty, seconded by Councilmember Runk, moved to adjourn at 7:10 p.m. Roll call vote taken. Carried 4-0. Respectfully submitted, Approved as to Content and Form, Jennifer Pinski Mary McComber City Clerk Mayor Page 35 of 84 THIS PAGE INTENTIONALLY LEFT BLANK Page 36 of 84 r,;F-1`. Oak Park Heights Request for Council Action ._ ___'Dime RecluIred: l nein Meeting ate litnc 2` `'f,) 1 __ ._._ Agenda Item -Fitle: :Nj�provc Re'-'U1a1-_I)NMiu111 01)0011 f01- 1 iarC:c-r 5 C01711) hlsUz-ancc 07/0712021- 07/06/2022 Agenda Placement Consent Originating Department/Requestor Finance— Bettri Caruso Requester's Signature Action Requested Appi-oN e kciand the Stanch d Premium O tion for the Workman's Com Insurance 7/7/202 1--'6 1 Back`,rouiid/Justification (Please indicate if any previous action has been taken or if other public bodies have adv iscd): We have received our workman's comp quote for 7/7/2021-7/7/2022. Included is a memo explaining the changes for the policy year of 2021/2022. The overall premium increase is 20% due to an increase in rates from LMCIT. The attached worksheet reflects the increases in each classification of rates as compared to the prior term. The Workman's comp insurance renewal offers 3 premium options, the standard, increased deductible and retrospective. All of them are explained in the accompanying memo. Of these 3 premium options, staff is recommending the standard premium option which the city has chosen historically. The budget for 2021 for Workman's Comp is$64,900. The expenditure based on the premiums being allocated to the calendar year would be $65,083. Page 37 of 84 Memo June 17, 2021 To: Mayor and City Council From: Betty Caruso, Finance Director Re: Workman's Comp Quote We have received our workman's comp quote for 7/7/2021-7/7/2022. The premium comparison is as follows: 2021/2022 2020/2021 2019/2020 Calculated Premium $ 114,893 $ 89,797 $ 81,036 Experience Modification 68% 72% 72% Standard Premium 78,127 64,654 58,346 Premium Discount 6,947 5,667 5,068 Net Premium $ 71,180 $ 58,987 $ 53,278 Increase from Prior Year 20.671% 10.715°1 -10.119% A summary of changes is as follows: • The Net Premium increase of the 2021/2022 premium is$12,193 or 20.671%over 2020/2021. • The Calculated Premium increased by$25,096 or 27.94%over 2020/2021 premium. o All individual wage classification rates average increase is 4.5%. ( i.e. Street rate for 2020$9.96/$100 wages; 2021. $10.41/$100 wages) Except for Police classification rates which increased 34.96% to $7.45/$100 from $5.52/$100 o Wages used in the calculation increased by 4.17% (3%Wage and step increases) o The premiums for the police classification are reduced by 10%due to the department is all non-smoking. This equals $4,566 in premiums saved. • The Experience Modification remains low due to minimal claims filed by the city. There are 3 Premium Options the city may choose: 1) The Standard Premium $71,180. (The city has historically taken this option). 2) The Deductible Premium - Gives a premium credit for various deductibles per occurrence (see attached for various amounts).The savings from this choice could easily be lost with a major claim or more than a couple claims filed. 3) A retrospective option offers paying the initial premium of$71,180. 6 months following the end of the term, any claims filed during the policy year would be analyzed and an estimate of the incurred claims would be charged to the city. Depending upon the claims the City could be refunded to the minimum premium or charged to the maximum premium (see attached for various amounts). If a claim is filed and no money is actually paid, the LMCIT estimate of Page 38 of 84 Memo- Workman's Comp Page 2 incurred claim can still be assessed to the city and charged as the claim can remain open up to 16 years. A simplified explanation of this premium by the City's agent Brian Alm, "I kind of liken a retro plan to an adjustable rate mortgage. If you choose an adjustable rate mortgage and rates stay low, you win. If you choose it and interest rates go up, you lose. A retro plan is similar but you are betting on your future claims (both number and cost)." If this option were to be chosen by the council, I would recommend securing the funds for the potential additional premium of at least $30,385 that could potentially be assessed by the LMCIT. Due to the higher risk of claims that may arise due to the recent and projected social unrest, the best choice in premiums would be the Standard Premium, The City has historically chose this option and with the low experience modification this year seems to be the best choice. Included with this memo is: • a worksheet of comparison for years 2020/2021 and 2021/2022 • The League Notice of Premium Options • Article from the League regarding the increases to the classification rates for the workman's comp insurance. The budget for 2021 for Workman's Comp is$64,900. The expenditure based on the 2 years premiums is $65,083. Page 39 of 84 -g- o° d L.D co 00 0) d' �b Lr) O a) 00 LD r dlD ld al N Lri R � r NO N ON wl u > m r1 N o a N N +--I O n m Dl a) Y) ct Ln � M G7 M m N a _, rj en 1,0 Lr) Ln C) cr r 00 a, N O O N N Hri N Lr, V H = N d N N rY, m a Q1 Q1 al d' O tD n Q1 ` cr? M r O tD �I [D ll nj 1 lb acl �� R n m R N i O o n ^ v -1a� Ln Ln °o °�° a Lnora a Co 0No V) o0 00 n R NL',b nN N LD Lr) o v � R n r,- Ln Lf1 41 00 06 vi ui Nn Ct f- m �C CQ N 00 Ln a m 00 Lr, 00 m 7r �D Lr) LJ) Lr) N N o M O rY, rr� o � LKr, oa rm °' m M O N �4 m Ln zr .1 00 O m oo Lr) :I- -i N N V Lr5 al as R R lD lB c R a, 'D N n co Lr1 00 Q R tI', d1 r1 V R M LD Ln c z a N n W R m lD lD N 00 n o ° N Lr' R 00 as Co � lD -4 Lr)cc L t N N 00 n n O h rl N .�-� Ct N 01 G7 6l O Ll, LD DD �--I N LI, � r-S Ca Gt O (71 DO N W R n O - LJ, 00 lD R nj <D CD Ol ao N R LD lD al R -q Do w 0 p R rrrl 4 c-? N � n Ln C6 LD & 0 cr K e1 N � co CD LL 0 o r r n LO) C D R K* m -1 O n tT 0 1-1 Ln cr n N O o 0 O 00 W w m 'Ili nay Ln N ON w Lin W ' �i Lr) C) m NO Lr, l7 00 a M r' 00 �D m 00 a) (D O LD 00 R lO co L.0 [L Q ,Ln., 00 oO LNr, cr o ,-1 00 as LSD 00 o � -i � O r' r-4 C U QIrn .mow - RrlJca LNn o - Lin r� m 000 a. 0 n ID Ln a a) V U. O oa lD O O C' r: O DO lf) O O Y +-r fV � c a 0 N N O \ N � W N N CL d z 2 E E O o .� a O u o h Z v 2 v c a� a Z Q 'G`• i0 LJ Q � v D_ Y ,� aQ1a oov c _ a� — bo _n c E ' v E ay u .� .c E ru .? _ O O +-� aJ O LD aG to cD 4,, O' ru �n a) O rL7 r0 L CG�� O_ ro t_n ¢l V3 L.7) d U V) CL C Lit W V, Q d V In m U -01) 0. C w W V7 0 Page 40 of 84 League of Minnesota Cities Insurance Trust Group Self-Insured Workers' Compensation Plan 145 University Avenue West St. Paul, MN 55103-2044 Phone (651) 215-4173 Notice of Premium Options for Standard Premiums of $50,000 - $100,000 OAK PARK HEIGHTS, CITY OF Agreement No.: WC 1003678Q-5 14168 OAK PARK BLVD N Agreement Period: OAK PARK HEIGHTS, MN 55082-6476 From:. 07/07/2021 To: 07/07/2022 Enclosed is a quotation for workers' compensation deposit premium. Note: Renewal Coverage will be bound as per the expiring coverage arrangement, including coverage for elected and appointed officials, with the premium indicated on the quote, unless the member or agent sends a written request not to bind renewal coverage. ESTIMATED DEPOSIT PAYROLL DESCRIPTION CODE RATE PAYROLL PREMIUM SEE ATTACHED SCHEDULE FOR DETAILS Manual Premium 114,893 Experience Modification 0.68 -36,766 Standard Premium 78,127 Deductible Credit 0.00% 0 Premium Discount -6,947 Net Deposit Premium $71,180 Adjustment for Commission* 0 Total Net Deposit Premium $71,180 *Workers compensation rates assume a 2% standard commission. The commission adjustment accounts for the commission difference, above or below 2%. Agent: 01003 Forest Lake Ins Agency 232 S Lake St Forest Lake, MN 55025-2605 Page 1 of 3 LM4514 (310$MeN.611I/�0) Notice of Premium Options for Standard Premiums of $50,000 - $100,000 (Con't) OPTIONS Please indicate below the premium option you wish to select. You may choose only one option and you cannot change options during the agreement period. 1. ❑ Regular Premium Option Net Deposit Commission total Net Deposit Premium Adjustment Premium 71,180 0 71,180 2. ❑ Deductible Premium Option Deductible options are available in return for a premium credit applied to your estimated standard Premium of$ 78,127. The deductible will apply per occurrence to paid medical costs only. There is no aggregate limit. Deductible Total Net per Premium Credit Net Deposit Commission Deposit Occurrence Credit Amount Premium Adjustment Premium ❑ $250 1.00% -781 70,399 0 70,399 ❑ $500 1.70% -1,328 69,852 0 69,852 ❑ $1,000 2.90% -2,266 68,914 0 68,914 ❑ $2,500 5.00% -3,906 67,274 0 67,274 ❑ $5,000 7.50% -5,860 65,320 0 65,320 ❑ $10,000 10.50% -8,203 62,977 0 62,977 ❑ $25,000 17.00% -13,282 57,898 0 57,898 ❑ $50,000 22.50% -17,579 53,601 0 53,601 3. ❑ Retrospective Rates Premium Option Retro-Rated Est. Minimum Retro-Rated Est. Maximum Minimum Factor Premium MaximumFactor Premium ❑ 0.556% 43,439 1.300 101,565 ❑ 0.517% 40,392 1.500% 117,190 ❑ 0.441 % 34,454 2.000% 156,254 This quotation is for a deposit premium based on your estimate of payroll and selected options. Your final actual premium will be computed after an audit of payroll subsequent to the close of your agreement year and will be subject to revisions in rates, payrolls and experience modification. While you are a member of the LMCIT Workers' Compensation Plan, you will be eligible to participate in divident distributions from the Trust based upon claims experience and earnings of the Trust. If you desire the coverage offered above, please return this signed document for the option you have selected. This quotation should be signed by an authorized representative of the city requesting coverage. Signature Title Date Page 2 of 3 LM4514 (310 .0JgJ0) Notice of Premium Options for Standard Premiums of $50,000 - $100,000 (Con't) CONTINUATION SCHEDULE FOR QUOTATION PAGE REMUNERATION RATE CODE DESCRIPTION EST. PREM 161,555 10.41 5506 STREET CONSTRUCTION 16,818 187,854 4.38 7520 WATERWORKS 8,228 1,070,517 7.45 7721 POLICE-NON SMOKING 79,754 566,642 0.82 8810 CLERICAL OFFICE EMPLOYEES NOC 4,646 18,150 8.90 9016 SKATING RINK OPERATION 1,615 47,300 6.31 9102 PARKS 2,985 106,360 0.70 9410 MUNICIPAL EMPLOYEES 745 18,200 0.56 9411 ELECTED OR APPOINTED OFFICIALS 102 Manual Premium 114,893 Page 3 of 3 LM4514 (3102jfRd4ff10) 6/9/2023 2020-2021 Premium Rates-League of Minnesota Cities LMCLEAGUE MINNESOTA CITIES 2020-2021 Premium Rates The League of Minnesota Cities Insurance Trust's Board of Trustee evaluates loss projections every year to ensure premium rates are adequately set to respond to future claims experienced by Minnesota cities. Here is information about premium rates going into effect for property/casualty coverages renewing on or after Nov. 15, 2020, and for workers'compensation coverages renewing on or after Jan. 1, 2021. Property/casualty program Property/casualty premium rates will remain flat this year. Recognizing the pressure members are facing from COVID-related costs and the effect of post-traumatic stress disorder(PTSD) claims on workers'compensation rates,the Board of Trustees decided against rate increases for this program. Fortunately, the Trust's strong property/casualty fund balance, and the opportunity that provides to increase reinsurance retentions, made it possible to avoid a rate increase. There will be a minor shift between certain auto rates that will not change the program's overall revenue. Based on our evaluation of projected losses and expenses, auto physical damage rates will decrease 5% and auto liability rates will increase 5%. Members should note their premium might be affected by other factors that are specific to their individual organization, such as changes in expenditures, property values, payrolls, experience rating, and other exposure measures. Workers' compensation program The workers'compensation program's fund balance remains strong and costs have remained stable or improved in many job classifications, but public safety PTSD claims have had significant cost implications, resulting in an average rate increase of 13%for the coming year. That will be implemented by way of a 35%rate increase for police job classes and a 4.5% increase in all other job classes. Because of the effect this could have on stand-alone police departments,the rate increase for those members will be capped at 20% for the year. It's important to note individual member premiums will also be affected by other factors like changes in member expenditures, payrolls, experience rating, and other exposure measures. These increases will move us toward a workers'compensation funding level for police job classes that will be sustainable over time, but there is still a projected gap, meaning we're likely to see additional pressure on rates in the coming year.As public officials themselves,the Trustees understand the impact this has on member budgets. The Trust's work to address PTSD Page 44 of 84 https://www.Imc.org/insurance-trust/coverages/coverages-changes/premium-rates! 6/9/2021 2420-2021 Premium Rates-League of Minnesota Cities Unfortunately, PTSD has become a very significant factor for the program. Since PTSD claims first became compensable in 2013, they have risen to a point where they're currently projected to make up more than 30% of our annual claim costs,with most of that arising from police departments. The Trust is working diligently with our members, public safety professional organizations, local government self-insurance pools across the country, and other stakeholders to address PTSD.We are addressing it not only from a financial perspective, but also in recognition of the effects it has on staffing, departmental morale, and the well-being of individuals and their friends, families, and communities. As part of this effort, the Trust hired a former public safety officer as a dedicated full-time resource on PTSD and general public safety mental health. Over the last year, she has: • Created our online PTSD and Mental Health Toolkit in consultation with a psychologist and a number of state public safety leaders. • Collaborated with the University of Minnesota on research projects designed to measure the scope and effectiveness of different approaches to preventing, identifying, and mitigating PTSD. • Initiated a broad analysis with other state league pools of national trends regarding these types of claims. • Worked with members and the League's Intergovernmental Relations staff to develop legislative strategies to reduce the burdens PTSD is creating for our members, both in the workers'compensation system and with regard to Public Employee Retirement Association health benefit costs. Results will take time While these efforts are expected to ultimately result in more manageable claim trends,that is not likely to happen overnight, and it could take several years to reach that goal. Although there are treatments that are widely effective for PTSD, there are still social and cultural obstacles to acknowledging mental health issues, seeking appropriate care, and encouraging return to work. Obstacles like those can take time to overcome. In addition,while we are encouraging the state to take a more active role in addressing the problem,the state's own economic challenges suggest the Trust and our members will have to play an outsized role in finding solutions. Nevertheless,we believe this is ultimately a broader problem that local governments and the workers'compensation system cannot fix without help from state and federal governments, public health professionals, health care organizations and insurers, and others with an interest in ensuring cost-effective public safety and healthy public safety officers.The Trust is committed to playing an active and significant role in confronting the challenge of PTSD.We are equally committed to engaging other participants in this effort. Your LMC Resource Underwriters are available to assist with questions about coverages and more. Connect with Underwriters choose "Underwriting"under "Department" Page 45 of 84 https://www.Imc.org/insurance-trust/coverages/coverages-changes/promium-rates/ THIS PAGE INTENTIONALLY LEFT BLANK Page 46 of 84 Oak Park Heights Request for Council Action Meeting Date: Tuesday June 22, 2021 Agenda Item : Cijy Hall Hot Water Circulation System Repairs Time Req. 1 Minute Agenda Placement: Consent Originating Department/Requestor: Andy Kegley, Public Works Director Requester's Signature l Action Requested: Authorize 1airs to the City Hall hot water Circulation system Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached memo. Page 47 of 84 City of Oak Park Heights 14168 Oak Park Blvd N.•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Memorandum To: Eric Johnson, Administrator Cc: Mayor and Council From: Andrew Kegley, Public Works Director Date: 6/15/2021 Re: Install VFDs for City Hall Domestic Hot Wafter Circulation System After having repaired several leaks to the City Hall domestic hot water distribution system, staff requested our mechanical and plumbing service provider NAC investigate the cause of the leaks. The determination is the original circulation pumps are too large for the system and the high pump/flow rate is causing water to erode the interior copper walls of the pipe. The most economical solution is to install variable frequency drives (VFD's) to slow the pumps down. NAC is proposing to install two (2) ABB VFDs and install a three (3) speed recirculation pump to fix the problem for an estimated $6,070. Bringing the repair cost into perspective, the City spent$7,412.65 in 2020 and $938.14 so far in 2021 repairing leaks to the domestic hot water system, so it should be money well spent. This work will be funded from the budgeted projects municipal building maintenance budget which has a balance of$ 196,000. Page 48 of 84 Quote Number: Building Solutions Since 1984 10183 1001 Labore Industrial Court,Suite B 651490-9868 Work Order Id: Vadnais Heights,Minnesota 55110 651490-1636 Fax service@nac-hvac.com www.nac-hvac.com Date: 05/2512021 Submitted By: Page: 1 of 1 Proposal To: Service Location: CITY OF OAK PARK HEIGHTS CITY OF OAK PARK HEIGHTS 14168 OAK PARK BLVD N 14168 OAK PARK BLVD N OAK PARK HEIGHTS MN 55082-6476 OAK PARK HEIGHTS MN 55082-6476 14168NOAKPARKBL 14168NOAKPARKBL Option # 1 NAC proposes to furnish labor and materials to install two ABB drives to slow down the main pumps and install one 3-speed recirculation pump. Some calibration and programming will be required to maximize the flow and heat transfer. Services Included.- -Coordination ncluded:•Coordination with client -Isolate the electrical and shut down the pumps -Furnish, mount, and install (2)ABB drives -Install electrical between the pump and the VFD -Reuse electrical disconnects -Program the drives -install (1) 3-speed stainless steel Grundfos recirculation pump -Start up and check operation •Clean-up of work area Sincerely, Stephen Kotzmacher Account Manager 651-230-8971 --------------- Initial: Total 6,070.00 Notes: 1 Proposal based upon normal working hours 2 Any addstional work beyond the above scope will be billed at time and materials rates upon prior approval. 3.Proposal scope of work and pricing valid for period of 30 days. Accepted By: Date: Mechanical : Electrical = Fabrication A. Building Technology a 24 Hour Service Page 49 of 84 THIS PAGE INTENTIONALLY LEFT BLANK Page 50 of 84 Oak Park Heights Request for Council Action Meeting Date June 22nd, 2021 Time Required: 3 Minutes Agenda Item Title: Approve Proclamation Recognizing June 2021 as Small Cities Month Agenda Placement Consent Agenda/Proclamation Originating Department/Requestor: Mayor Mary McComber Requester's Signature Action Requested Approve Proclamation Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Approve Proclamation recognizing June 2021 as SMALL CITIES MONTH. Page 51 of 84 City of Oak Park Heights Proclamation National League of Cities Small Cities Month June 2021 Whereas small cities and towns under 50,000 population are the home to millions of Americans and constitute the vast majority of municipalities across the United States; and Whereas small cities and towns strive to strengthen their communities through the provision of services and programs to improve the quality of life for all citizens; and Whereas the federal government is an essential partner in the success of small cities and towns, and must be encouraged to continue to support programs and legislation that strengthen small communities; and Whereas state governments are partners in the success of small cities and towns, and must be encouraged to continue to support key programs and legislation that strengthen communities; and Whereas organizations,businesses,and citizens are partners in the success of small cities and towns, and must be encouraged to continue to grow their efforts to make small communities a viable choice for people to live in; and Whereas during these challenging economic times, the need for a renewed intergovernmental partnership to support essential public services is more important than ever to ensure the safety and growth of small town America; and Whereas the National League of Cities President and the Small Cities Council of the National League of Cities have declared June 2021 as Small Cities Month; Now therefore, the Council of Oak Park Heights does hereby proclaim June 2021, as Small Cities Month, and encourages President Biden, Congress, state governments, organizations, businesses, and all citizens to recognize this event, and to work together this month and throughout the year to invest in small cities and towns to better the lives of all citizens. Mayor Mary McComber Page 52 of 84 Oak Park Heights Request for Council Action Meeting Date June 22, 2021 Agenda Item Public Hearing on Request Regarding Noise Ordinance for Concert at Stillwater Bowl on July 16, 2021 Time Req. 5 Agenda Placement Public Hearings Originating Department/Requestor Ad inistration/Jennifer Pinski Requester's Signature Action Requested Public Hearing/Possible Action Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). Randy Urtel fi-om Stillwater Bowl has filed an application for an outdoor concert on July 16, 2021 (with a rain date of July 18, 202 1) and is requesting the City Council consider authorizing an extension of one hour allowing the concert to go until 11:00 p.m. on July 16 and allow a deviation from the noise"audibility"matter. Per City Ordinance 1.109.04.F.6.a., any sound system cannot be "operated in which it is plainly audible, at a distance of 50 feet or more from its source between the hours of 10:00 p.m. and 6:00 a.m." and any sound system cannot be"operated in which it is plainly audible from its source at a distance of 100 feet or more between the hours of 6:00 a.m. and 10:00 p.m." A Notice of Public Hearing was published in the Stillwater Gazette,mailed to neighbors within a 500-foot radius of Stillwater Bowl, and posted at City Hall. The City Council may consider a reasonable deviation under the City Special Event permitting process for the event to deviate from the noise restrictions. If the City Council does desire to grant the one-time request for this event, Staff would recommend that the following conditions be placed on the applicant's permit: 1. That the applicant must provide a security/safety plan that is acceptable to the Chief of Police by July 1, 2021, and the applicant must provide a forecasted attendance/ maximum attendance number to the Chief of Police by July 1, 2021. The applicant must provide the Chief of Police an updated expected attendance including actual total ticket sales five (5) days prior to the event with a final/updated security plan accounting for the Page 53 of 84 expected attendance. This plan must include sold and forecasted continued ticket sales and "door" sales. 2. That the applicant shall ensure that all designated security personnel are non-drinking and sober. 3. That City Police presence is required if deemed necessary by the Chief of Police, and that such costs are the sole responsibility of the applicant. 4. That a cash deposit of$1,000 be made to ensure payment of above Police costs and/or possible penalties stemming from violating the permission granted herein. 5. That all outdoor music and/or operations cease at 11:00 p.m. and that above ordinances are strictly enforced at 11:01 p.m. 6. That the applicant acknowledges that the City may revoke this permit at any time should the event post any undue risks to the general public. Page 54 of 84 Special Event Permit-Outdoor Concert Friday. July 16, 2021 Mr. Randy Urtel, the owner of Stillwater Bowl, (the Applicant) seeks a special event permit for the hosting of an outdoor concert"Event"on Friday, July 16,2021 between the hours of 6:00 PM and 11:00 PM on their property located at 5862 Omaha Ave.The"Event"is planned to attract not more than 1,500 attendees. The Applicant's request is hereby approved subject to the following conditions and full execution of this document. Attachments Include: Exhibit 1. Approved Site Plan Exhibit 2. Proof of Insurance—Naming the City as Additionally Insured Conditions: 1. The Applicant shall ensure that there are adequate staff under his direct employment and supervision to manage the Event safety and to monitor all access points.The applicant shall provide a security 1 safety plan that is acceptable to the Chief of Police,and shall provide a forecasted attendance including actual total ticket sales five(5)days prior to the event with a final/updated security plan accounting for the expected attendance.The Applicant shall ensure all designated security personnel are non-drinking and sober. 2. The Applicant shall be responsible for all costs, if billed by the City utilizing City established rates, for up to two City Patrol officers to patrol the site during the event as Police Staff may be available and subject to the approval of the Chief of Police. Any City Police presence is for general patrol and community presence and not meant as site security. The Applicant is solely responsible for planning and managing site safety for all site users and coordinating emergency responses. 3. Liquor or Alcoholic Beverages may be served consistent with the Applicant's current liquor licensure and shall remain in the enclosed and fenced areas shown on the site plan. 4. The Applicant shall install temporary"No Parking Signs"around the property to ensure fire access remains clearly defined and Applicant staff shall monitor for compliance. 5. The Applicant is solely responsible to ensure the general safety and welfare of all vendors,visitors and attendees to the Event and does hereby hold-harmless the City from any and all losses that may occur from the Event and/or from any vendor,volunteer,visitor or attendee that may arise. The Applicant does further fully indemnify the City from any and all liabilities resulting from the Event and/or that may additionally occur to any vendors, site visitors, attendees or volunteers and for any reason. The Applicant shall provide the City of Proof of general liability insurance of not less than$300,000(Exhibit 2)and shall name the City as an additionally insured. 6, The Applicant shall have Applicant's staff on the site at all times and shall closely monitor the Event and shall promptly remediate any conflicts,issues or situations that may arise that may endanger the general public andlor causes a public disturbance.This also includes the Applicant's responsibility to ensure the provision of emergency medical services and to ensure all site visitors, vendors or attendees have access to shelter in the event of severe weather. The City may revoke or rescind this Permit at any time without penalty if the City believes the event or its continuance poses undue risks to the general public. 7. The City shall allow a deviation from noise regulations found in City Ord. 1109.04, all outdoor elements, including the concert and the sale of liquor must cease at or prior to 11:00 PM.Noise ordinances shall be enforced at 11:01 PM. This deviation is for this Event only. 8. A Cash Deposit of$1,000 to ensure payment of above Police costs andlor possible penalties stemming from violating the permission granted herein. The City may withhold these funds as full or partial payment of any implemented penalties. Failure to comply with any of such provisions will result immediate discontinuance of such permit, possible prohibition of future events and/or further sanctions to be issued by the City Council. AGREED AND ACCEPTED: For: Randy Urtel 1 Stiflwater Bowl—The Applicant date Signature Notary Signature for the Applicant: Affix Stamp here 4 For: City of Oak Park Heights Date Eric Johnson, City Administrator (Permit not valid until executed by the City) Page 55 of 84 Approved Site Plan - Exhibit 1. I rhtc », r Ata f °'� .. Page 56 of 84 Proof of Insurance— Naming the City as Additional) Insured— Exhibit 2 Page 57 of 84 THIS PAGE INTENTIONALLY LEFT BLANK Page 58 of 84 Oak Park Heights Request for Council Action Meeting Date June 22nd 2021 Time Required: 5 min Agenda Item Title: Joint Powers Agreement between St. Croix County Sheriffs and OPH PD Agenda Placement New Business Originating Department/Requestor Chief of Police Steve Hansen Requester's Signature Action Requested Approval of JPA between St. Croix County Sheriff's Office and OPHPD Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): With the opening of the new St. Croix River Crossing Bridge on August 2nd 2017 and the closing of the Stillwater Lift Bridge, this has shifted the main access points for both States through our jurisdiction of Oak Park Heights. Oak Park Heights Police dept has been proactive with responding to emergency calls for service to the "bridge area" already and has seen in increase of calls for service ranging from traffic accidents, pedestrian complaints, medicals, traffic enforcement, animals in roadway, debris in roadway and persons in crisis.As you can imagine, most of these calls give a general location of the "bridge area" or on the pedestrian walk way. This causes officers from both States to travel through the entire length of the bridge and turnaround in the other State. Sometimes it is clear the incident is on the Wisconsin side rather than the Minnesota side. But it would be irresponsible to delay the response and wait for clarity of jurisdictional assignment. Also, MN State Patrol is available but not always in the area and will usually have a delayed response because of their call loads or proximity. Regardless,both agencies will need to work together on such a large infrastructure of a bridge and a major highway for the simple fact of logistics of personnel or equipment. We may find ourselves blocking traffic on the Wisconsin side and vise versa they may need to come over to our side. An additional component is officer safety for both entities that request for assistance. Currently, Oak Park Heights will most likely have the quickest response time to aid an officer/deputy on the rare occasion requesting for help over in the St. Josephs Township/Houlton area of St. Croix County. This mutual aid agreement is targeted to assist with resources and be beneficial to both parties handling of any emergency situation or voluntarily aid request which are most commonly found to be in relation with the new bridge. I am requesting City Council approval of the Mutual Aid/Joint Powers Agreement with the St. Croix County Sheriff s Office subject to any final revisions deemed reasonable from the City Attorney. Page 59 of 84 MUTUAL AID/JOINT EXERCISE OF POWERS AGREEMENT BETWEEN THE ST. CROIX COUNTY,WISCONSIN SHERIFF'S OFFICE AND THE CITY OF OAK PARD HEIGHTS,MINNESOTA POLICE DEPARTMENT This agreement supersedes any previous agreement between the parties for mutual aid/joint exercise of powers. WHEREAS, St. Croix County, Wisconsin and Washington County,Minnesota are recognized as"border counties"of a"physical adjacent state,"as defined by Wisconsin Statutes §§ 175.46(l)(a) and 175.46(1)(d); and WHEREAS,the City of Oak Park Heights, Minnesota is located in Washington County, Minnesota and meets the definition of"political subdivision" as set forth in Wisconsin Statute § 175.46(1)(e); and WHEREAS,the St. Croix County Sheriff's Office is a"Wisconsin law enforcement agency"as defined by Wisconsin Status § 175.46(1)(f); and WHEREAS,the City of Oak Park Heights is"law enforcement agency" as defined by Minnesota Statute § 626.84(f) and a"law enforcement agency of a physically adjacent state" as defined by Wisconsin Statute § 175.46(1)(b); and WHEREAS,both law enforcement agencies must confront threats to public health and safety including,but not limited to,natural or man-made disasters; and WHEREAS,neither of the agencies possesses all of the necessary resources to cope with every possible law enforcement emergency or disaster by itself,and an effective,efficient response can best be achieved by the application and leveraging of the collective resources of both agencies; and WHEREAS, it is desirable that each of the agencies should voluntarily aid and assist the other in the event that an emergency situation occurs; and WHEREAS, it is necessary and desirable that a mutual aid/joint exercise of powers agreement be executed for the performance of such assistance. THEREFORE, in accordance with Wisconsin Statute § 175.46 and Minnesota Statute § 471.59,the St. Croix County, Wisconsin Sheriff's Office and the Oak Park Heights Police Department do hereby grant law enforcement authority to each duly sworn law enforcement officer of the other law enforcement agency under the following terms and conditions: 1. When requested by the St. Croix County Sheriff's Office, Oak Park Heights may in its discretion and subject to staffing availability (but shall not be obligated)to provide mutual aid and send law enforcement officers of the City of Oak Park Heights Police Department to St. Croix County, WI to act with all the arrest and other police authority of a law enforcement officer of the St. Croix County Page 60 of 84 �9 Sheriff s Office while within the boundaries of St. Croix County, Wisconsin. This shall include responses upon the St. Croix River Crossing bridge regardless of precise location of the incident. 2. When requested by the Oak Park Heights Police Department, St. Croix County may in its discretion and subject to staffing availability (but shall not be obligated) to provide mutual aid and send law enforcement officers of the St. Croix County Sheriff's Office to Oak Park Heights, Minnesota to act with all the arrest and other police authority of a law enforcement officer of the City of Oak Park Heights Police Department while within the boundaries of the City of Oak Park Heights, Minnesota. This shall include responses upon the St. Croix River Crossing bridge regardless of precise location of the incident. 3. Any law enforcement officer acting under this Agreement is considered to be acting in the ordinary course of his or her employment with his or her employing agency. 4. Any law enforcement officer acting under the Agreement shall continue to be considered solely an employee of and covered by his or her employing agency for the purpose of worker's compensation,unemployment insurance, disability and any other employee benefits, and for civil liability. 5. St. Croix County shall indemnify, defend and hold harmless Oak Park Heights from all claims, actions, liabilities, or lawsuits asserted by third-parties as a result of the intentional,reckless, or negligent actions of St. Croix County or its agents or employees while either party is engaged in providing joint mutual aid under this Agreement. Oak Park Heights shall indernnify, defend and hold harmless St. Croix County from all claims,actions, liabilities,or lawsuits asserted by third- parties as a result of the intentional,reckless, or negligent actions of Oak Park Heights or its agents or employees while either party is engaged in providing joint mutual aid under this Agreement. 6. Any law enforcement officer acting under this Agreement is immune from liability or protected by limits on liability to the same extent as any law enforcement officer of the other agency under the statutes,rules, and laws of the jurisdiction in which mutual aid is being rendered. 7. No law enforcement officer acting under this Agreement may be considered for liability purposes as an employee of the other agency or an agent of the other state, or any other law enforcement agency of the other state,for his or her actions regardless of the supervision or control over the officer's actions. 8. Each law enforcement officer acting under this Agreement will, as soon as reasonably possible and/or practical, notify his or her employing agency that he or she is acting under this agreement and their presence in the other's jurisdiction. Page 61 of 84 This Agreement will remain in effect until such time as one or both of the law enforcement agencies to this agreement declares in writing that this Agreement is terminated. ST. CROIX COUNTY,WISCONSIN SHERIFF'S OFFICE BY: 7J"c-- Date: Zz)> Its: Shy i �c�)F f � S CR,- Approved as to form: Date: ' ,vy� Heather M. Amos, Assistant Corporation Counsel OAK PARK HEIGHTS POLICE DEPARTMENT, CITY OF OAI(PARK HEIGHTS, MINNESOTA By: Date: Its: Ma or Ma!j McComber By: Date Its City Administrator Eric Johnson Approved as to form: Date: Devin Sandstrom, City of Oak Park Heights Attorney Page 62 of 84 _) V Oak Park Heights Request for Council Action Meeting Date June 22nd, 2021 Time Required: 3 Minutes Agenda Item Title: Trail Connection—Norwich Parkway From Autumn Hills Neighborhood Agenda Placement New Business Agenda Originating Department/Requestor Mary McComber, Mayor Requester's Signature Action Requested Discussion, Possible Action Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Please see the attached letter seeking a possible crosswalk from residents on Newell Circle. I would like the City Staff/Engineer to provide cost estimate and recommendation for a crosswalk—possibly at location X or Y— See map—(or other) so there is a better connection to Autumn Hills Park. Page 63 of 84 r kLL �a•x' jJ��7n, � moi''\. ai`tl' YYyyy,� , a 'fes CD 25 „�,-:ire, 0 M N x 44 .. a; w C o � r y } N r -0 h 14 CD M U) y CD D ------------ t• � s Q qr�r . 'i - 1 Looking West to Trail to Autumn Hills Neighborhood Google X LOCATION f AL � Y LOCATION ' I rev,•-+�.�'��- ,,. ;-. a` s_ Page 65 of 84 4 1� Q r- +� 9 T � 1L -77 � �`. 'd r(.�.� f'4`--�`` moi"'• � t � y 4 u i Fr if ti v Page 67 of 84 l r } F r F Page 68 of 84 4 N L : � Pr y x, 3 k --::a.�'�:m�Aas.'ir.Si.,3..�+n.xSn��,xv:�.' -v.,:F. ,,e'-a: ...:___a.-a.�s-n';..rbti�'s k-.w..:i �'.•._.,-I.�m c..---.��'-^ �.�.,4:,,-;_ 'ucniti.scF.._�..i + ... Page 69 of 84 THIS PAGE INTENTIONALLY LEFT BLANK Page 70 of 84 Oak Park Heights Request for Council Action Meeting Date June 22nd 2021 Time Required: 5 Minutes Agenda Item Title: Approve Purchase Agreement for City Owned Property located at 5416 Stagecoach Trail. Agenda Placement New Business Originating Department/Requestor: Eric Johnson, City Administrator Requester's Signature Action Requested Discussion Possible Action Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): City Staff has further engaged the potential buyer of the City-owned property at 5416 Stagecoach Ave,generally known as the BELL PROPERTY. The City has had this on the market for 24 months+/-.At this time,it would appear that a purchase price of$150,000 is acceptable with specific contingencies(outlined below)towards an acceptable development to be submitted by the purchaser for City review by date certain—9/1/21. The language does provide some reasonable timeline for the buyer(Developer)to prepare a plan following the City's standard public hearing process and protocols.No other City commitments are provided. Requested Action:Approve the execution of Purchase Agreement—with contingencies-for the City's Property located at 5416 Stagecoach Ave for$150,000 and subject to final approval of the City Attorney. CONTINENCY LANGUAGE: Buyer must submit application and receive formal city approvals for any development project, independent of this Purchase Agreement.In other words, this Purchase Agreement does not constitute City approval of any prior suggested development plans that were discussed on an informal basis;and the City's review and approval of any proposed development project is independent of this Purchase Agreement. City approval of a development project in advance of closing that is consistent with the City's Code of Ordinances and development standards, and the negotiation and execution of a Developer's Agreement by both parties in conjunction with the Closing,shall be an express condition precedent to either Buyer's and/or Seller's obligation to close upon this Purchase Agreement.Buyer shall submit a completed development application and all necessary supporting materials to the City no later than September 1, 2021. Subject to City review and approval of the development plan and a separate Developer's Agreement as noted above, the anticipated Closing Date shall be December 31, 2021 unless a sooner or later date is mutually agreed upon by the parties. Page 71 of 84 .Y L" 3 ' . �rJJW TI la�� 4 � �A ?-� � n do '. a'm � �� .L °�"",� ',�", ,►.�. I �' I �.�, �� � a ,'v�..I tom.�� �8�. ,i.6 d'...^'`�.�1,� " *_, �,' s.vw. "• w'°" f �uVv�""" S.� ...�'w Ilc�^. rIP, "' W do ei.. Brill PON a m- LO t� a_ 'fl r f . .. �'� , z 7 Q� — C7 7 Oak Park Heights Request for Council Action Meeting Date June 22, 2021 Time Required: 3 Minutes Agenda Item Title: Approve Resolution Supporting Submission to the State of Minnesota for Funding in the Upcoming 2022 Bonding Bill—Xcel Energy King Plant. Agenda Placement New Business Originating Department/Requestor Eric Johnson, City Administrator Requester's Signature Action Requested _Discussion, Possible Action. Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): The City is required to pass a resolution supporting the submission to the State of Minnesota for consideration for funding the upcoming Bonding Bill. Please see the enclosed resolution. Also attached is a high-level summary of costs provided by STANTEC that outlines the generalities of utility extensions and some base assumptions. These will be likely be amended or refined as the process continues, but STAFF did need to have a basis for a submission. Lastly,please recall the City has requested $10,000,000 with the SENATE (S.F. 2157 ) and is consistent with this submission, in-so-far-as this is only for an initial PHASE (A). The next phase (B)presumably would be for roads, trails, on-site utilities, etc.—or another $5.5million. Page 73 of 84 RESOLUTION A RESOLUTION OUTLINING CITY COUNCIL SUPPORT FOR AN APPLICATION TO THE STATE OF MINNESOTA CAPITAL BUDGET FOR 2022 Whereas the State of Minnesota has established targets and policies towards the reduction of the use of coal-fired power plants including the Allen S. King Plant located in Oak Park Heights,Minnesota; and, Whereas,Xcel Energy additionally has corporate targets to be carbon-free by 2050; and Whereas the City of Oak Park Heights,(the City),is a small community with a population of less than 5,000 residents and has been a long-term host to the Allen S. King Plant since the 1960s benefitting the region with affordable and reliable power; and, Whereas the anticipated closure of the Plant should not result in the creation of burdens on the businesses and residents of the City to address costs associated with clean-up, remediation, or redevelopment of the Site - which is 170 acres along the St. Croix River — a Federally Designated and Protected — Wild and Scenic River; and, Whereas with closure of the Plant,the City will lose approximately 35 percent of its property tax base and would not have funding sources available to complete this Project independently. NOW THEREFORE BE IT RESOLVED,by the City Council for the City of Oak Park Heights that the City does hereby request the State of Minnesota to fund $4,650,000 in the 2022 Bonding Bill the costs associated with PHASE A of the Redevelopment of the Plant site—generally being the extension of utility infrastructure (water, sewer and storm) to the Site which is critical towards any redevelopment as only limited utility facilities exist. BE IT FURTHER RESOLVED that the City will endeavor to seek other funding sources and commit its own available resources towards this Project but it acknowledges that large percentages of such costs are likely well beyond the scope of a small community that is losing 35 percent of its property tax base. BE IT FURTHER RESOLVED that City Staff are enabled to complete any reasonably necessary studies, documents or submissions to the State of Minnesota that fosters the Project or commitments set-forth above. Passed by the City Council for the City of Oak Park Heights this 22°d day of June,2021 Signed: Mayor Mary McComber Attest: Eric Johnson, City Administrator Page 74 of 84 To: City Council, City Administrator From: Lee M. Mann, PE City of Oak Park Heights City Engineer File: 193801828 Date: June 14, 2021 Reference: King Plant Site: Water, Sewer and Storm Sewer Estimates As requested, Stantec has performed a preliminary analysis of costs for extending utilities to serve the future King Plant site development, which is presumed to occur after its decommissioning sometime after 2028. This analysis includes trunk facilities related to water distribution, sanitary sewer service and storm water mitigation. This preliminary estimate of costs is provided to support the City's application for the State bonding bill in 2022. A detailed report outlining and updating the costs presented in this memo will be underway shortly and is anticipated to be completed in October-November 2021. Assumptions: The King Plant site covers approximately 140 acres, of which approximately 80 acres are presumed developable. For the purposes of this analysis, the density of development on the site is assumed to be a combination of commercial and higher density residential. Analysis: Water Distribution: Based on the assumed density of development, the average water demand is calculated to be 120,000 gallons per day. It is estimated that this type of development would need a fire flow of approximately 1,500 to 2,000 gpm. Please note that this number must be verified with the mechanical designers and the fire department during the development of the property. This type of development is generally served with a combination of a hydrant and a sprinkler system. This level of fire demand can be conveyed in a looped 8 inch water main. This water main is projected to connect to the City's system at the intersection of 56th St. N. and Perkins Ave. N., and with the trunk 12 inch main located north of 58th St. N. and Hwy 95. This connection results in a looped water main with a length of approximately 5,500 feet. The estimated cost to install the watermain and appurtenances is $1,100,000. Sanitary Sewer Service: Due to the topography of the site, it is assumed that the sanitary sewer will need to be conveyed via lift station and force main to the City's trunk sanitary sewer system located on the east side of St. Croix Trail N., south of Hwy 36. A 350 gpm lift station would convey the flows via a 6 inch force main to tie into the gravity sewer. This distance will be approximately 3,600 feet depending upon exactly where the lift station is located. The estimated cost to install the lift station and force main is $1,250,000. Please note that it will be necessary to extend either 208 volt or 480 volt 3 phase power to the lift station location. This cost is not included. The lift station O&M costs will be approximately $10,500 per year for the first 15-20 years. At that time, a pump/control replacement project will be needed. Page 75 of 84 Storm Water Facilities: As this project will be a redevelopment, it will need to meet certain requirements for rate control, water quality, and volume reduction. Based on the assumed level of development, approximately 64 acres of the development would be impervious. Discharge of runoff must stay at or below existing rates. The reduction in impervious for the proposed development compared to the existing impervious area within the current King Plant Site will create a reduction in peak flows from existing to proposed conditions. It will be further reduced by the BMPs being proposed to meet the water quality and volume requirements. To meet these requirements the development will need to treat a runoff volume of 1.1 inches from impervious surfaces. This equates to approximately —6 acre-feet of volume retention to comply with the watershed rules. Due to unknown soil conditions and contamination, a filtration basin with an underdrain is being proposed. The estimated cost to construct this facility is $1,800,000. The BMP may be constructed as one facility or broken up as development occurs and plans are revised. Estimate of Costs Summary All cost estimates are Comprehensive Plan level cost estimates that include construction costs plus contingencies and include 30% Legal, Engineering, Administrative soft costs. Water System $1,100,000 Sanitary Sewer System $1,250,000 Storm Water Facilities $1,800,000 Total $4,150,000 Please do not hesitate to contact me with any questions. Stantec Consulting Services Inc. Lee M. Mann, PE MN,WI,CA Principal Direct: 612-712-2085 Mobile: 651-775-5956 Lee.Mann@stantec.com Attachment: Preliminary Utility Figure c. file Page 76 of 84 u Z J 4T Q U a LU > w k vs a qa H O W _� z 0 ° LU U � ZwZ Q- ED z G� v cwn p w w w fn w a a V) cn O w w H Lf) �a H ¢ w ri z D V) D D V) D D ¢ C7 w C7 C7 w w C7 w w w a z z z cn z cn cn H z � a a a 4 a n 4 OwwOOwOOw u 0 LO 00 U- 1! i Z 1 00 Q 00 o rN Z rl L a F- F-- LO -LO STAGEGOACO—� n n I —r M5 ' H � w ,4 ~ �J w n D rr a r C Lu I L Q L U w rCL (� U z .,,...�,,..s.l_l',.ss„� ._ sam ��mmo. rva,m.G9�,Amrory ��e� Page 77 of 84 03/16/21 REVISOR JSK/LG 21-03773 as introduced SENATE STATE OF MINNESOTA NINETY-SECOND SESSION S.F. NO. 2157 (SEDATE AUTHORS:HOUSLEY) DATE D-PG OFFICIAL STATUS 03I1812f121 1067 Introduction a pi reading Referred to Capitalal Investment tD M �cr1 4wr '`meq P4 T S 1 tC-- nyv . .�.. 'If . 1.1 A bill for an act 12 relating to capital investment;appropriating money for site preparation for 1.3 redevelopment of the Allen S.King power plant site in the city of Oak Park Heights; 1.4 authorizing the sale and issuance of state bonds. 1.5 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 1.6 Section 1. OAK PARK HEIGHTS;ALLEN S.KING POWER PLANT SITE. 1.7 Subdivision 1.Appropriation.$10,000,000 is appropriated from the bond proceeds 1.8 fund to the commissioner of em to ment and economic development fora Eant to the city 1.9 of Oak Park Heights to predesign,design,construct,furnish,and equip public infrastructure i tc for development of the Allen S.King power plant site in the city of Oak Park Heights.Public 1.11 infrastructure includes clean water systems,sanitary sewer systems, storm a-ater systems, t.t2 roads,trails,and sidewalks.This appropriation is available when the commissioner of 1.13 management and budget determines that sufficient resources have been committed to 1.14 complete theproject,as required by Minnesota Statutes, section 16A.502. 1.15 Subd.2. Bond sale. To provide the money appropriated in this section from the bond 1 16 proceeds fund,the commissioner of management and budget shall sell and issue bonds of 1.17 the state in an amount up to$10,000,000 in the manner,upon the terms,and with the effect 1.18 prescribed by Minnesota Statutes, sections 16A.631 to 16A.675, and by the Miiulesota 1.19 Constitution, article X1, sections 4 to 7. 1.20 EFFECTIVE DATE.This section is effective the day following final enactment. Section 1 1 Page 78 of 84 Oak Park Heights Request for Council Action Meeting Date June 22nd, 2021 Time Required: 5 Minutes Agenda Item Title: American Rescue Plan Act—Resolution to Accept and Direct Funding Agenda Placement New Business Originating Department/Requestor Eric Johnson, City Administrator Requester's Signature 4 Action Requested Discussion, Possible Action Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): The City is expected to receive approximately $525,315 from the US Treasury issued under the American Rescue Plan Act. Certainly, the City will want to maximize the use of these funds to manage for impacts related to the COVID-19 pandemic, but also to advance its future resiliency and staff capacity to aid the City in future situations. Staff has made some recommendations on possible uses, but please note that the recent Act does have more rigid spending criteria compared to the 2020 Federal CARES Act. Accordingly, the attached resolution directs staff to secure all available fund that may be available to the City under the Act and establishes Council priorities for how such funds shall be expended. Page 79 of 84 RESOLUTION A RESOLUTION TO ACCEPT THE CORONAVIRUS LOCAL FISCAL RECOVERY FUND ESTABLISHED UNDER THE AMERICAN RESCUE PLAN ACT WHEREAS, since the first case of coronavirus disease 2019 (COVID-19)was discovered in the United States in January 2020,the disease has infected over 32 million and killed over 575,000 Americans ("Pandemic"). The disease has impacted every part of life: as social distancing became a necessity, businesses closed, schools transitioned to remote education,travel was sharply reduced, and millions of Americans lost their jobs; WHEREAS, as a result of the Pandemic cities have been called on to respond to the needs of their communities through the prevention,treatment, and vaccination of COVID-19. WHEREAS,city revenues,businesses and nonprofits in the city have faced economic impacts due to the Pandemic. WHEREAS, Congress adopted the American Rescue Plan Act in March 2021 ("ARPA")which included $65 billion in recovery funds for cities across the country. WHEREAS,ARPA funds are intended to provide support to state,local, and tribal governments in responding to the impact of COVID-19 and in their efforts to contain COVID-19 in their communities, residents, and businesses. WHEREAS, an estimated$525,315 has been allocated to the City of Oak Park Heights("City")pursuant to the ARPA("Allocation"). WHEREAS,the United States Department of Treasury has adopted guidance regarding the use of ARPA funds. WHEREAS,the City,in response to the Pandemic,has had expenditures and anticipates future expenditures consistent with the Department of Treasury's ARPA guidance. WHEREAS,the State of Minnesota will distribute ARPA funds to the City because its population is less than 50,000. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS MINNESOTA THAT IT SHALL UNDERTAKE FOLLOWING 1. The City intends to collect its share of ARPA funds from the State of Minnesota to use in a manner consistent with the Department of Treasury's guidance; and, 2. City Staff are hereby authorized to take reasonable actions necessary to receive the City's share of ARPA funds from the State of Minnesota for expenses incurred because of the Pandemic; and, 3. The City Council does outline the following targeted uses for such ARPA funds: a. Up to $15,000 for retroactive pay for essential workers who have not already received additional compensation for their service during the pandemic. This is permitted under US TREASURY GUIDANCE as: Premium Pay-Retroactive pay for the essential workers who performed essential work during the initial COVIDI9 pandemic, at heightened risk due to in-person interaction and handling of items that were handled by others. Page 80 of 84 b. $10,000 for allocation($5,000 each)to the Greater Stillwater Chamber of Commerce and the Oak Park Heights- Stillwater Convention and Visitors Bureau which shall utilize such funds to benefit all local business during the continuing recovery and ensure their operations remain consistent with COVID-19 protocols. This is permitted under US TREASURY GUIDANCE as: Public Health and Economic Impacts—Assistance in Tourism and promotion of local business due to hardships and consequences of COVIDI9 pandemic c. $12,000 for allocation($4,000 each)to the Youth Service Bureau and Community Thread and Valley Outreach which shall utilize funds to benefit the community as a whole and ensure their operations remain consistent with COVID-19 protocols. This is permitted under US TREASURY GUIDANCE as: Public Health and Economic Impacts—Assistance in Non-profits with declines in revenues and assistance with ongoing operating costs. d. $10,000 for City computer/website remote service enhancements This is permitted under US TREASURY GUIDANCE as: Investment in Infrastructure -Broadband: Providing access to city programs remotely with additional interactive user capabilities. e. $479,315 (OR REMAINDER)to be allocated for investments in City Water Utility Improvements—specifically: Replacement of City Water Utility Customer Meters. This is permitted under US TREASURY GUIDANCE as: Investment in Infrastructure—Water: Assisting in production of high-quality infrastructure to advert disruptive services and promote efficiency 4. City staff are requested to make recommendations to the City Council for other future expenditures or reasonable amendments should other eligible projects become apparent and necessary and that may be reimbursed with ARPA funds. Adopted by the City Council of the City of Oak Park Heights Minnesota this 22nd day of June,2021. Mayor Mary McComber Attested: City Administrator Page 81 of 84 THIS PAGE INTENTIONALLY LEFT BLANK Page 82 of 84 Oak Park Heights Request for Council Action Meeting Date June 22nd 2021 Time Required: 3 Minutes Agenda Item Title: Set Closed Session for Discussion of Acquisition of Property Agenda Placement New Business Originating Department/Requestor Council Member Mike Runk Requester's Signature Action Requested Please see below—Discussion/Possible Action Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): With the School District's plan to sell its land in Oak Park Heights becoming apparent, such lands could be viable for a third City Well. It is currently not taxable, largely unbuildable due to powerlines, may be properly in line with City's water capture zone and away from the pollution plumes that lie to the south of the City. I would like the City Council to set a"closed session"to discuss the possibility of acquisition of property that could be utilized for a third city well. Perhaps the Council sets a date in mid-July after the City Engineer and Staff have a chance to investigate the possibility. Page 83 of 84 THIS PAGE INTENTIONALLY LEFT BLANK Page 84 of 84