HomeMy WebLinkAbout2021-09-24 SE Permit - Homecoming CarnivalCity of Oak Park Heights
14168 Oak Park Blvd. N • Oak Park Heights, MN 55082
Phone (651) 439-4439 • Fax (651) 439-0574
www.cityofoakparkheights.com
Temporary "Special Event" Sign/Banner
& Temporary Outdoor Sales Tent
Permit Application
PLEASE TYPE OR PRINT
Applicant's Name: Pete Heldstab Title: Coordinator of Facilities
Business Name: Stillwater Area Public Schools
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Phone: 651-351-8398 Fax: Other:
Applicant Email Address: heldstabp gnstillwaterschools.org
Type: Check All Applicable
Banner _ Sign _ Balloon _ Tent _ Other: Homecoming Carnival
Description of Items): Include message content, location, exact dimensions of item(s) and how it/they
will be erected (e.g. banner attached to building wall). Please use the back of this application if you need
additional room. For tent placement a site plan must be submitted with this application, showing location,
number of parking spaces, if any displaced, etc.
Homecoming Carnival before football game. 4:30-6:30pm. Free inflatables and games
for kids. 3-4 food trucks in the PAC parking lot. No signs hung and there is a school
district 1 0x1 0 EZ Up Tent, no rental tents. ��4 *µsl )-ct 44834 () (�C
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Date Item(s) Will Be Erected: 22fLL Dated Item(s) Will Be Removed: 2q&21
• 50 Days Maximum Per Calendar Year
By signature below, the applicant hereby agrees to work in accordance with the Ordinances of the Local
Municipality, State Building Code, and the requirements enforced by the City of Oak Park Heights. The
applicant further agrees to place and remove temporary signage as approved and notify Code Enforcement of
any change to design, location or placement duration.
Peter Heldstab Dated: 7/20/21
Applicant's Signature
For Office Use Only: Julie Hultman, Building Official
Date Issued: —V) 2 I Planning & Code Enforcement
Duration: Direct: (651) 351-1661
Accumulated Durati FAX: (651) 439-0574
Permit Fee: _None Email: jhultman@cityofoakparkheights.com Permit Granted/Denied
by:
denied):
Temporary "Special Event' Sign/Banner
& Temporary Outdoor Sales Tent
Permit Application
Page 2
Continued Description (from page 7):
Site Plan:
Reason for Denial (if
From: Peter Heldstab <heldstabp@stillwaterschools.org>
Sent: Wednesday, September 15, 202112:20 PM
To: Julie Hultman <jhultman@cityofoakparkheights.com>; Eric Johnson
<eajo h nso n @cityofoa kpa rkheights.co m>
Subject: Re: FW: SAHS Homecoming Carnival
Annette Sallman, Community Education Director will make final emergency decisions. Document
updated.
Stillwater Area Public Schools - Emergency Operation Plan for Homecoming Carnival
Homecoming Carnival Committee
Annette Sallman - Community Education Director 612-554-6734
Carissa Keister- Community Engagement Director 651-210-8796
Chris Freichels - Marketing Coordinator 651-235-3366
Rob Bach - SAHS Principal 651-278-6965
Dusty Dennis - Homecoming Advisor 612-382-5480
Becky Mazzara - NHS Advisor 651-271-0001
Pete Heldstab - Community Education Coordinator 651-351-8398
SAHS Administrative Team
Rob Bach - SAHS Principal 651-278-6965
Ricky Michels 651-442-9337
Dr. Aaron Drevlow 651-248-0759
Chris Otto 651-269-1816
Matt Kraft 651-6004044
Shelly Phernetton 651-263-5271
RE: Stillwater Area Public Schools Homecoming Carnival September 24, 2021
Operational Period: 4:30-6:30 pm, Approximate set up 9:00 am -3:30 pm
Location: SAHS 5701 Stillwater Blvd N, Oak Park Heights, MN 55082
Overview/Synopsis: SAHS will be hosting a Homecoming Carnival before the football
game. The carnival will celebrate:
1) Stillwater Area Homecoming Week and celebrate Pony Pride.
2) Bring the Community together
The following is a timeline of a list of items that will take place:
1. 4:30-6:30 Homecoming Carnival available for Community families and students to
use inflatables, visit sponsor booths or district booths.
- Carnival will consist of 10 inflatables located on the interior grass portion of the Pony
Plaza in front of the stadium and interior portions of the grass along the front of the school
and island. This will be outside the stadium, clear of the sidewalks and roads per Fire
Chief.
Pete Heldstab (Coordinator of Facilities) and Bayport Fire Chief Allan Eisinger will
review and agree to the plans.
2. 2:00- 3:30 set up for food trucks. (appropriate paperwork will be received by all
vendors and submitted to Washington County.)
3. 4:30-6:30 PM- Carnival open to the community and younger students - inflatables and
kiddy games.
- Carnival and 2 Food Trucks, 1 Pizza slice stand to sell food in the PAC Parking Lot.
- Those waiting in line will stand on the PAC Plaza and will not be in the parking lot.
4. In the event of inclement weather, the plan is to move the carnival inside using the
cafeteria, Gyms 1-4, PAC, Wrestling and Auxiliary gyms.
Estimated Number of people attending: A football game can have 500-5000 people
depending on the night. Due to this being the Homecoming Game with events before the
game, it is expected that we will have a good showing from the community.
Duty
Assignments:
1. There will be a volunteer check in table at the PAC entrance.
2. We will have adult volunteers and student volunteers working shifts with the
a. inflatables,
b. in the SAHS PLAZA for supervision,
c. on the PAC Plaza.
d. There will be assigned workers at specific gates and doors to prevent carnival
participants getting into the game on the south and east side of the building.
3. The School Resource Officer Lindsay Paradise will be present for the carnival
Communication:
1. Word of mouth will be used to inform attendees of important information and provide
direction.
2. Access to school PA system can be heard outside in the event that information
is needed to be portrayed to the public. The Homecoming Committee and High
School Administrative staff will be present.
3. Cell Phone communication will be used for sensitive information not to be
overheard over the radio speaker.
4. Cell numbers have been provided above for individuals involved in the event.
Weather related concerns: Pete Heldstab will monitor weather for storm related conditions. He
will consult with the Homecoming Carnival Committee and SAHS Administration in the event of
conditions requiring evacuation or cancellation of the event. He will monitor the event location
for possible hazard conditions to attendees such as trip hazards, evacuation route blockage due
to cars or other objects, congested events or areas and any other possible hazardous
conditions. Any hazardous conditions determined by Pete will be addressed at the time with the
officers and SAHS Administration Staff.
Fire/EMS: There will be a high school athletic trainer on site if needed. Incidents needing Fire
or EMS services will be called to have Lakeview EMS or Bayport Fire respond as the
situation dictates. This request will be done using police radio or cell phone.
Dignitary or Persons attending attracting high attention or large gathering of people: In
the event someone of this nature attends the event and it appears the person or circumstances
surrounding the person attending require additional security of an officer presence OPH will be
notified as soon as possible of the dignitary.
Non -emergency Evacuation: In the case of a non -emergency evacuation of the carnival due
to a power failure or other non -emergency reason:
1. We will utilize word of mouth to provide direction.
2. We will utilize the school PA system to make announcements, time permitting. .
3. Use of SRO Squad Car PA System if needed.
4. Daylight hours for the event.
Emergency Evacuation: Immediate dangerous weather, Bomb Threat, Active Shooter,
Hostage, Chemical Spill, etc.
1. In the event of an emergency evacuation all attempts will be made to do so in an orderly
manner while providing safety and security to civilians and officers.
2. SAHS Administrative Staff and Homecoming Carnival Committee will assist with the
process. 3. Officers and SAHS Staff will direct all attendees to the gymnasiums or best
location at SAHS. Homecoming Carnival Committee Members will make sure the
gymnasium doors are open and lights are on.
4. Attendees will be directed to go into the High School gyms 1-4 or PAC gyms 5-8
whichever is closest.
5. SRO will be called upon to be positioned in the gymnasium for security.
6. OPH Police will be called up to assist with evacuation of carnival area and
parking lot if required.
7. Assistance from Stillwater Police, Bayport Police, WCSO and State Patrol
may be required to assist with evacuation of the stadium and parking lot.
8. Officers will secure any crime scene ASAP.
Emergency Access or Egress: In the event of need to evacuate or for the access
of emergency vehicles to the area the following routes will be used as available:
1. Primary: Main entrance/58th St N 2. Secondary: Bus entrance 58th Street N - East
of SAHS 3. Third Option: Highway 5/West entrance - 4. These access and egress
points will also be used by emergency personnel as needed and available.
Annette Sallman, Community Education Director will make final emergency decisions.
Once the emergency evacuation process has begun, it is likely that only authorized
personnel will be allowed to enter on to the property and OPH or other Emergency
Personnel will provide direction going forward .
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