HomeMy WebLinkAbout08-31-2021 Council Packet CITY OF OAK PARK HEIGHTS
CITY COUNCIL MEETING AGENDA
TUESDAY, AUGUST 31, 2021 AT 6:OOPM
(or upon conclusion of preceding Worksession —whichever is later)
This meeting will be conducted in person at City Hall Council Chambers AND by video/telephone
conference due to the ongoing COVID-19 health pandemic. The meeting will follow the provisions of
Minnesota Statute § 13D.021. Members of the public may either attend the meeting in person at City Hall
in the Council Chambers or may remotely listen to the meeting as provided in 13D.021, Subd. 3, subject to
such person paying for any added cost incurred by the City as a result of the additional connection. The
open meeting can be viewed remotely online at: https://us02web.zoom.us/i/4786278054 or by calling (312-
626-6799)and entering meeting ID 4786278054.
Please contact the City at 651-439-4439 or jpinski@cityofoakparkheights.com in advance of August 31,
2021 if you have any questions about attendance or access.
6:00 p.m. L Call to Order/Approval of Agenda
Estimated
times
6:00 p.m. IL Council/Staff Reports
A. Mayor McComber
B. Councilmember Dougherty
C. Councilmember Johnson
D. Councilmember Liljegren
E. Councilmember Runk
F. Staff
• Recycling Award (pg. 3)
6:05 p.m. III. Visitors/Public Comment
This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please
limit comments to 3 minutes in length).
A. Request Appearance from School Superintendent M. Landsfeldt(pg. 6)
6:10 p.m. IV. Consent Agenda(Roll Call Vote)
A. Approve Bills & Investments
B. Approve City Council Worksession Notes—July 21, 2021 (pg. 7)
C. Approve City Council Minutes—July 21, 2021 (pg. 9)
D. Set Public Hearing for Increase in On-Sale Liquor, On-Sale 3.2, Off-Sale 3.2, and
Wine License Fees for October 12, 2021 (pg. 14)
E. Authorize Staff to Contract with RCM for Trail Patching (pg. 16)
F. Authorize Staff to Purchase and Install Toddler Swing Set at Cover Park (pg. 19)
G. Approve Replacement of Police Dept Issued Handguns (pg. 37)
H. Approve Civic Systems Proposal for Software Upgrade and Conversion (pg. 41)
L Approve Pay Request 91 —Lookout Trail Improvements (pg. 46)
J. Approve Change Order#I —Lookout Trail Improvements (pg. 53)
K. Approve Resolution Accepting Donations for National Night Out Events (pg. 57)
6:10 p.m. V. Public Hearings
6:10 p.m. VI. Old Business
A. Discuss City Administrator Review Process (pg. 59)
B. Discuss Options for Council Goalsetting and Teambuilding SessiT
6:20 p.m. VII. New Business
A. Discuss Possible Updates to COVID-19 Procedures for City Hall and Public
Meetings (pg. 72)
B. No Parking Area—Olene Ave. N. (pg. 78)
C. Norell Ave—Backage Road—Plans Update (pg. 83)
6:40 p.m. VIII. Other Council Items or Announcements
6:40 p.m. X. Closed Session (closed pursuant to Minnesota Stat. 13.d.05, Subd. 3(b))
A. Discuss potential litigation against Paul A. Sinz regarding damage to City trees
Lookout Trail
7:00 p.m. XI. Adjournment
Page 2 of 84
4
Oak Park Heights
Request for Council lection
Meeting Date August 31, 2021
Agenda Item Recycling Award
Time Req. 0
Agenda Placement Staff Reports
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature,—(
Action Requested Receive Information
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 3 of 84
City Of
Oak Park Heights_
1416�Park Bhrd,Nom.Oak Park Heights,MN 55082.Phone(651)439-4439•Fax(651)439-0574 �—
August 26, 2021
Randy Thoreson
14436 Upper 56' St Ct N
Oak Park Heights, MN 55082
Dear Randy:
Thank you for participating in the City's recycling program. As an incentive to
recycle and to increase fire prevention awareness, the City rewards two residents
each month with their choice of an award of $25.00 or a fire extinguisher and/or
smoke detector(s).
Your residence was checked on Thursday, August 26, 2021, to determine if you had
your recycling bin out with your regular garbage. Your recycling was out and ready
for collection; therefore, you are one of this month's winners. Please contact me
via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me
know your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in the
City's recycling program.
Congratulatio s!
fifer linski
City Clerk
TREE CITY U.S.A.
Page 4 of 84
City of
-Oak Park Heiahts
wwwwwww.wi��ww
14168 Oak Park Blvd N.Oak Park Heights,MN 55082.Phone(651)439-0439.Fax(651)439-0574
August 26, 2021
Bruce Clark
5525 Oldfield Ave N
Oak Park Heights, MN 55082
Dear Bruce:
Thank you for participating in the City's recycling program. As an incentive to
recycle and to increase fire prevention awareness, the City rewards two residents
each month with their choice of an award of $25.00 or a fire extinguisher and/or
smoke detector(s).
Your residence was checked on Thursday, August 26, 2021, to determine if you had
your recycling bin out with your regular garbage. Your recycling was out and ready
for collection; therefore, you are one of this month's winners. Please contact me
via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me
know your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in the
City's recycling program.
Congratula nsC
- � 1
)e ler Pinski
City Clerk
TREE CITY U.S.A.
Page 5 of 84
Oak Park Heights
Request for Council Action
Meeting Date: August 31st 2021
Time Required: 10 Minutes
Agenda Item Title: Requested Appearance from School M. Lansfeldt Superintendent
Agenda Placement Visitor's /Public Comment
Originating Department/Requestor: Mayor, Mary McComber
Requester's Signature:
Action Requested Discussion, Possible Action
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
The City has received a request from the Greater Stillwater Aera School District 9834 to hear a
presentation regarding possible 2021 Referenda and other District updates.
Page 6 of 84
Oak Park Heights
Request for Council Action
Meeting Date August 31, 2021
Agenda Item m Approve City Council Worksession Notes—JuIy 21, 2021
Time Req. 0
Agenda Placement Consent
Originating Department/Reque for Administration/Jennifer Pinski
Requester's Signature
Action Requested Approve
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 7 of 84
0
CITY OF OAK PARK HEIGHTS
CITY COUNCIL WORKSESSION NOTES
TUESDAY,JULY 21,2021
Present: Mayor McComber, Councilmembers.Dougherty, Johnson, Liljegren and Runk; City
Administrator Johnson, Finance Director Caruso, Police Chief Hansen and Public Works Director
Kegley. Absent: None.
1. Call to Order: Mayor McComber called the meeting to order at 5:00 p.m.
2. 2022 Budget: Finance Director Caruso reviewed her memo on the budget and the revenue and
expenditure summaries.
Police Chief Hansen reviewed his memo on the needs of the Police Department. The Council
discussed the tasers and squad equipment rotation. Caruso said she moved the software, chairs,
tasers,and handguns to 2021 and can move the items on the Capital Improvement Plan from 2023
to 2022 because of the proceeds from the sale of vehicles.
Public Works Director Kegley reviewed his budget and memo on budgeted projects. He said he
was asking for an increase from$20,000 for trail maintenance.
Caruso reviewed the Administration,Finance,Mayor and Council, computer and contingency
budgets. She also reviewed the transfers. She said the Council could chose to levy in 2022 or
absorb the costs in the budget for an abatement request from Washiiwton County that was
received. The City Council said they wanted staff to acknowledge that it was Washington
County's error in the statement.
No action taken.
3. Adjourn: The meeting was adjourned at 6:11 p.m.
Page 8 of 84
r .
PT-W
Oak Park Heights
Request for Council Action
Meeting Date August 31, 2021
Agenda Item Approve gjty Council Meeting Minutes—July 21, 2021
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinsk]
Requester's Signature
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 9 of 84
CITY OF OAK PARK HEIGHTS
TUESDAY, JULY 21, 2021
CITY COUNCIL MEETING MINUTES
I. Call to Order/Approval of Agenda: Mayor McComber called the meeting to
order at 6:14 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren and
Runk. Staff present: City Administrator Johnson, Police Chief Hansen, Assistant
City Administrator/City Clerk Pinski, Finance Director Caruso, City Attorney
Kevin Sandstrom, City Engineer Mann and City Planner Richards. Also Present:
City Intern Katie Danielzuk. Absent: None.
Mayor McComber added two items to the Consent Agenda: "Approve
Appointment of Annie Catherine Berres to the Parks and Trails Commission" as
Item G and "Approve NLC City Summit Registration" as Item H. She moved
Consent Agenda Item F to New Business as Item G.
Councilmember Dougherty, seconded by Councilmember Johnson, moved to
approve the Agenda as amended. Roll call vote taken. Carried 5-0.
II. Council/Staff Reports:
A. Mayor McComber: She reported she attended the LMC Annual
Conference as well as the MWCG Annual Meeting; the policy committee
meetings commenced the previous week; she attended WIMG,
Transportation Steering Committee, and Small Cities meetings; the loop
trail ribbon cutting was scheduled for August 14; and she was staying up
to date with various LMC, Metro Cities, NLC, and Midwest Governor
Task Force meetings.
B. Councilmember Dougherty: He reported he had been attending various
planning meetings for the loop trail ribbon cutting.
C. Councilmember Johnson: She reported she attended the Parks and Trails
Commission meeting and the Improving Service Delivery committee
meeting.
D. Councilmember Liljegren: He reported that he attended the Planning
Commission meeting for July.
E. Councilmember Runk: He reported there was no meeting for the Middle
St. Croix Watershed District meeting, and he attended the CVB meeting.
F. Staff. Assistant City Administrator/City Clerk Pinski reported that Kelsey
Splinter of 5696 Osgood Avenue North and Jerome and Gerilyn Wasinger
of 15090 63rd Street North were chosen as the recycling award winners for
the month of July.
Page 10 of 84
City Council Meeting Minutes
July 21, 2021
Page 2 of 4
Pinski also reported that Mayor Mary McComber received the Lifetime
Achievement Award from the Minnesota Women in City Government
organization in June.
III. Visitors/Public Comment:
A. Proclamation of Achievement—Christian Howlett: Councilmember
Liljegren, seconded by Councilmember Dougherty, moved to approve the
Proclamation. Carried 5-0.
Angie Hong, Water Education Senior Specialist for the Washington Conservation
District was present at the meeting and thanked the City Council for continuing to
support the East Metro Water Resource Education Program.
IV. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Worksession Notes—June 22, 2021
C. Approve City Council Minutes June 22, 2021
D. Approve Resolution Accepting Donation from Taco Johns for Use as
Prizes for the Walk/Run Event
E. Approve Agreement Extension—EMWREP —for MS4 Educational
Assistance
F. Adept 2021 2026-Anticipated Capital improvement P MOVED TO
NEW B USINESS
G. Approve Appointment of Annie Catherine Berres to the Parks and Trails
Commission
H. Approve NLC City Summit Registration
Councilmember Runk, seconded by Councilmember Johnson, moved to approve
the Consent Agenda. Roll call vote taken. Carried 5-0.
V. Public Hearings: None
VI. Old Business: None
VII. New Business:
A Lot 4, ark Mines leAve-Planned Unit Development Amendment-
p .
: City Planner Richards reviewed his report.
Councilmember Dougherty, seconded by Councilmember Runk, moved to
approve the Resolution. Roll call vote taken. Carried 5-0.
B. Consider Date Amendment for Au sgu t 2e City Council Meeting: Mayor
McComber reported a conflict on her calendar for August 24,
Councilmember Dougherty, seconded by Councilmember Liljegren,
Page 11 of 84
City Council Meeting Minutes
July 21, 2021
Page 3 of 4
moved to set a worksession for 4:.30 and Council meeting following
moving it to August 31 from August 24. Carried 5-0.
C. Update to City Administrator Performance Revietiv Process:
Councilmember Johnson, seconded by Councilmember Dougherty, moved
to authorize the City Attorney to update the perforinanec review process.
Carried 5-0.
D. Consider Scheduling of Council TeambuildinSession: The City Council
discussed options of having a half day or full day session in January
possibly on a Friday. Councilmember Johnson, seconded by
Councilmember Dougherty, moved to direct staff to look into facilitators.
Carried 5-0.
E. Municipal State Aid—Local Roads: City Engineer Mann reviewed his
memo and Stantec's proposal. Councilmember Liljegren, seconded by
Councilmember Johnson, moved to move forward the proposal from
Stantec. Carried 5-0.
F. Approve Agreement Authorizing Bike Event for Sunrise Rotary on
8/15/21 — Bridge the Valley: Rick Heidick from Sunrise Rotary was
present at the meeting. Councilmember Dougherty, seconded by
Councilmember Liljegren, moved to approve the agreement and waive the
$500 fee. Carried 5-0.
G. Adopt 2021-2026 Anticipated Capital Improvement Plan: Finance
Director Caruso outlined some changes that were discussed at the
preceding City Council Worksession. Councilmember Runk, seconded by
Councilmember Liljegren, moved to accept the Capital Improvement Plan
with the changes. Carried 5-0.
VIII. Other Council Items or Announcements: City Intern Katie Danielzuk reported
she would be providing the City Council with an update on the projects she was
working on at the next City Council meeting.
IX. Closed Session (closed pursuant to MN Stat, 13D.05, Subd. 3(c)(3))
A. Discussion on Possible Land Acquisition: City Attorney Sandstrom
reported that the City Council would go into a Closed Session to discuss
the undeveloped lot owned by School District 824 on Memorial Avenue
between Century Power and Public Storage.
Councilmember Liljegren, seconded by Councilmember Runk, moved to
adjourn to the Closed Session at 6:51 p.m. Carried 5-0.
X. Adjourn: The meeting concluded at 7:05 p.m.
Page 12 of 84
City Council Meeting Minutes
July 21, 2021
Page 4 of 4
Respectfully submitted, Approved as to Content and Form,
Jennifer Pinski Mary McComber
City Clerk Mayor
Page 13 of 84
�M.
Oak Park Heights
Request for Council Action
Meeting Date August 31, 2021
Agenda Item Set Public Hearin for Increase in On-Sale Liquor, On-Sale 3.2, Off-Sale 3 2, and
Wine License Fees for October 12, 2021
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Approve
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
City policy is to review and consider annual license fees for all licenses issued by the City every
other year to reflect the 2-year IPD (Implicit Price Deflator). The last increase in fee was
January 1, 2020. Other considerations for increasing fees are the increased cost of administration
and enforcement of the licensing requirements.
The State of Minnesota regulates the fees for off-sale intoxicating liquor licenses and Sunday on-
sale licenses.
Staff will be recommending increasing the following fees effective January 1, 2022. to reflect the
2-year Implicit Price Deflator(5.75 percent):
On-Sale intoxicating liquor license fee from $3,638 to $3,847 per year
On-Sale 3.2 license fee from $184 to $195 per year
Off-Sale 3.2 license fee from $63 to $67 per year
Wine license fee from $748 to $791 per year
Per State Statute, the City must hold a public hearing on fee increases for a liquor license and
must mail a notice to all affected licensees at least 30 days before the date set for the hearing.
Staff requests the City Council set a public hearing for an increase in on-sale intoxicating liquor
license fees and wine license fees for Tuesday, October 12 at 6:00 p.m.
Page 14 of 84
8!12/2021 Bureau of Economic Analysis
Bureau of Economic Analysis
"fable 1.1.9. Implicit Price Deflators for Gross Domestic Product
[Index numbers,2012=100]Seasonally adjusted
Last Revised on:July 29,2021 -Next Release Date August 26,2021
Line 2019 �Q21
1 2019 �19 2020 2020 2020 2020
z .P P l Q3I1QI3.346 IQ2 3 12.8591 �3.$$8 ll4.439
1 Gross domestic raduct 111 514, . 1 I12.517 .Personal consumption expenditures ' 109.0971 109.8331 110.1361 110.604 110.946 110.4911 1I1.490 111.910
3 Goods 94,649: 95.1211 94.696 94.459. 94.588 93,2301 94.345 94.418'
4 Durabtegaods86.994.1 86.8641 86 .370 45,76.5 85.421 84.7831 86.344 86.386
S Nondurable goods j 98.672 99.4901 99.I06, 99.719'' 99.485 97.7121 98.544 98.636'
6 Services 116.6511 17.53 CI 4.248: 118.896; 119.599 119.7091 120.620 121.263
7 Gross private domestic investment I 108.520 108.990; 109.114' 109.342' 109.395 109.1341 110.022 110.143
8 Fixed investment 1 109.210 i 109.678; 109.9131 109.9261;r 110.334 110.6941 111.307 111.840
9 Nonresidential 103.820; 104.'49' 104.3121104.160 104.488 104.867; 104.899 105.009
10 Structures 117.483; 114.58', 119.585 120.223 120.799 120.6201 120.931 121.086
11 Equipment 98.0291 97.983; 97.688 97.5561 97.739 97.755 97.330 96.802
12 Intellectual property products 102.88011 103.373' 103.515 102.9191 103.328 ]04.4201 104.848 105.682
13 Residential 132.957' 133595 134.613 135.384 136.132 136.402 139.442 141.651
14 Change in private inventories i __- _ -__j _
15 Net exports of goods and services
16 Exports
p j 98.415 99.2981 98.674 98.2541 97.686 93.047; 95.998 97.440
17 Goods 91.943 92.5461 91.532 91.1441 90.082 84.6321 87.831 89.297.
18 Services 112.897 114.4283 114.730 114.270] 114.959 112.352} 114.659 115.985
.
19 Imports 90.180 907961 89.898 89.4211 89.139 86.3491 88.008
88.489
20 Goods 86.581 87.2241 86.167 85.5581 85.212 82.1801 83.900 84.261'
21 Services 108.853 109.3141 109.300 109.574 109.732 108.5741' 109.755 111.061
22 Government consumption expenditures 112.839 113.067 113.355 113.711, 114.503 114.253 114.922 115.769
and gross investment
23 Federal 111.076 110.304` 110.675 111.070 111.400 111.44311 112.267 112.957
24 National defense 108.354 108.6631 109.019 109.4041 109.646 109.298' 110.259 110.933
25 Nondefense 115.334 112.875 113.270 113.681 114.148 114.765 115.398 116.111
26 State and local 114.012 114.875 1I5.110 115.4441 116.535 116.093: 116.659 117.612
Addendum: i 1
27 Gross national product 11].504 112.141 112.505 112.965! 113.332 112.$4611 113 873 114.432
Line' 2021 1 2021
_........ _ Q1 i Q2
1 Gross domestic product 115.6521 117.380'
2 Personal consumption expenditures 112.9701 114.739
3 Goods 95.771: 97.920'
4 Durable goods 86.8791 90.310
5 Nondurable goods 100.5471 101.785
6 Services 122.105. 123.573
7 Gross private domestic investment 110.919; 111.870
8 Fixed investment 112.8551 114.067
9 Nonresidential 105.2071 105.455
10 Structures 122.2531 124.865
11 Equipment 97.3411 96.506
12 Intellectual property products 105.0631 105.596;
13 Residential 145.838= 150.874
14 Change in private inventories ___1 __-
15 Net exports of goods and services
16 Exports 102.192 106.849.
17 Goods 94,7331 100.228
18 Services 118.5691 120.610
19 Imports91.286 94.208.
20 Goods 87.241' 90.205
21 Services 112.329; 114.719 0/
22 Government consumption expenditures and grossS.
investment 117.294: 118.974
23 Federal 114.063;` 115.174:
24 National defense 112,1461 113.306
25 Nondefense 117.063; 11$.107'
26 State and local 119.417€ 121.481
Addendum:
Page 15 of 84
https://apps.bea.gov/iTable/downfood.cfm 1/2
Oak. Park Heights
Request for Council Action
Meeting Date: Tuesday August 31. 2021
Agenda Item : Trail Patching
Time Req. 1 Minute
Agenda Placement: Consent
Originating Department/Requestor: AJy Kegley,-Public Works Director
Requester's Signature
Action Requested: Authorize staii contract with RCM to s.pLay patch trail cracks and
potholes.
Background/Justification(Please i dicate any previous action has been taken or if other public
bodies have been advised).
See attached memo.
Page 16 of 84
wP City of Oak Park Heights
14168 Oak Park Blvd N.•Oak:Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574
Memorandum
To: Eric Johnson, Administrator
Cc: Mayor and Council
From: Andrew Kegley, Public Works Director
Date: 08/17/2021
Re: Patching Trails
Some areas of the City trail, particularly the Autumn Hills Park trail have developed large
cracks which can be tripping hazards. PW staff did attempt to fill the cracks with hot tar, but
the cracks are too large so it settles or seeps out. In the past the City has contracted with RCM
to patch difficult potholes as they utilize a method that sprays hot patch, filling difficult nooks
and cranny's and leaves an even level surface.
RCM provided a quote for $3,692 to spray 27 Tons of material, which will cover the large
cracks in the Autumn Hill Trail as well as several on 58th St. N. This work will be paid for using
the budgeted projects Trail maintenance fund which has a $111,070 balance.
I am requesting authorization to contract with RCM to complete trail patching work for an
estimated $3,692.
Page 17 of 84
RCM Specialties Inc.
12090 Margo Ave. S
Hastings, MN 55033
Phone (651) 480-8886
Fax (651) 480-8808
July 16, 2021
Andy Kegley
City of Oak Park Heights
14168 Oak Park Blvd.
Oak Park Heights, MN 55082
Spray Patching Project: Trail Patching
RCM will patch cup cracks and distressed areas as directed by Andy. RCM will apply
approximately 27 tons of material. RCM will use Dresser FA2 Trap rock mixed with CRS2
Asphalt emulsion. RCM will use the spray injection patching method for the repairs.
Spray injection patching is a specialized repair process that combines hot asphalt
emulsion and crushed aggregate using forced air. The truck mounted spray patch
equipment consists of an aggregate hopper, hot asphalt emulsion tank and a high
volume blower which is all mounted on a truck chassis. All of the repair process is
controlled from the cab of the truck by one operator.
Project Cost $3692.00
This includes time and materials
Approved
Date
Bid good for 30 days from date
rcmspecialtiesinc@gmail.com
Page 18 of 84
Oak Park Heights
Request for Council Action
Meeting Date: Tuesday August 31, 2021
Agenda Item : Cover Park Toddler Swine liiswll
Time Req. 1 Minute
Agenda Placement: Consent
Originating Department/Requestor: Aj4y Kegley, Public Works Director
Requester's Signature
Action Requested: Authorize sta f'€o purchase swing set and materials to install Toddler swin<g,
at Cover Park. —
Back round/Justification Please indicate an previous action has been taken or if other public
Background/Justification t any
bodies have been advised).
See attached memo.
Page 19 of 84
City of oak Park Heights
---------------
14168 Oak Park Blvd N.*Oak Park!Ieights,MN 55052•Phone(651)439-4439• Fax 439-0574
Memorandum
To: Eric Johnson, Administrator
Cc: Mayor and Council
From: Andrew Kegley, Public Works Director
Date: 0$11712021
Re: Cover Park Toddler Swing Set
During the Park Commissions 2021 Park walkthrough discussion in July 2021, commissioners
ranked adding a toddler swing set to the Cover Park play equipment important and requested
that staff return with quotes to install the swings. At the August 16, 2021meeting, staff
discussed a proposal to create an addition to the existing play area due to the limited space
and provided quotes to purchase a swing set and the necessary border and mulch.
The Park Commission did motion and pass a recommendation to the City Council to purchase
a Landscape Structures Toddler Swing Model # 177336 from Flagship Recreation in Lake Elmo
and the necessary border and mulch for an estimated total of$4,196. This project would be
funded using Molter Funds which has a current balance of$97,000.
If the Council is amenable to the Park Commissions recommendation, Staff is requesting
authorization to purchase the necessary equipment and materials and will install the swing
set in house.
k ! The toddler swings will be added to the east of the existing
swings in a 24'x 24' enclosure. Installing swings here
eliminates the need to remove two trees and move the
existing donated bench swing.
Page 20 of 84
III
City of Oak Park Heights
14168 Oak Park Blvd N.•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574
Memorandum
To: Park Commission
From: Andrew Kegley, Public Works Director
Date: 08/12/2021
Re: Cover Park Toddler Swing Quotes
As requested, City staff compiled data and acquired quotes to install a toddler swing set to
the existing Cover Park play equipment. To minimize cost and disruption to the existing play
area, we recommend creating an addition to the existing swing set area rather than creating a
standalone enclosure. Assuming that, there is a 24' x 24' space for the swing without
necessitating removal of two trees and relocating an existing donated bench swing.
Attached, you'll find quotes for the swings. City staff have worked with all three companies in
past projects and considers each of them reputable. As shown on the cost breakdown sheet,
Flagship Recreation (Based in Lake Elmo) can provide the lowest cost equipment and that
which would work best for our proposed addition as it has the smallest minimum ATSM use
zone requirement. We recommend purchasing the toddler swing frame Model # 177336 from
Flagship Recreation. The estimated $4,196 project cost would be paid for using the Molter
Fund, which has a current balance of$97,000. If the Park Commission is amenable, the
process is as follows:
1. Park commission makes an official recommendation.
2. City Council considers project (Next meeting: August 24, 2021).
3. If Council Approves, staff orders the equipment.
4. When equipment arrives, PW staff will install the new swings and play area.
(The proposed swing will be Pine green to closely match the existing equipment)
Page 21 of 84
ESTIMATED COST FOR COVER PARK BABY
SIEVING SET
BABY SWING SET FOR COVER PARK SWING SET FRAME COST TOTAL ESTIMATED PROJECT COST
FLAGSHIP RECREATION $2,045.00 $4,196.00
MN WI PLAYGROUND $2,455.62 $4,606.62
ST. CROIX RECREATION $2,542.291 $4,693.29
ADA PLAYGROUND MULCH COST FOR COVER PARK BABY SWING SET$1,175.00
PLASTIC PLAYGROUND BORDER EDGING & GALVANIZED STAKES TO SECURE EDGING COST FOR
COVER PARK BABY SWING SET$976.00
NOTE: THE TOTAL ESTIMATED PROJECT COST INCLUDES:SWING SET FRAME,(2)BABYSWING SEATS W/CHAINS,
ADA COMPLIANT PLAYGROUND MULCH, PLASTIC PLAYGROUND BORDER EDGING, GALVANIZED STAKES TO
SECURE EDGING AND SHIPPING
Page 22 of 84
Landscape Structures Toddler Swing Frame
Color: Pine Green
Model # 177336
Minimum ATSM Use Zone Size Requirement: 17ft x 21ft gin
Total Quoted Cost from Flagship Recreation in lake Elmo: $2,045.00
*(Quote includes cost for Toddler Swing Frame, (2) Full Bucket Seat w/ProGard Chains for 8'
Beam Height and Delivery)*
P�
1,
r�
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Page 23 of 84
Flagship Recreation
11123 Upper 33rd Street North Quote
u ote
>flLake Elmo, MN 55042
reUd `�°shl�
°" 763.550.7860 : info@flagshipplay.com Date 7/30/2021
Quote# 22717
Bill To Ship To
Project
City of Oak Park Heights City of Oak Park Heights
14168 Oak Park Blvd.N 14168 Oak Park Blvd. N
Oak Park Heights,MN 55082 Oak Park Heights,MN 55082 Terms Net 3c7
Drawing#
We are pleased to submit the proposal to supply the following items:
Qty Item Description Price Total
I 177336AToddler Swing Frame-pine green 1,150.00 1 150 00
2 176038A Full Bucket Seat w/Chains ProGuard Chains for 8'Beam Height 360.00 720.00
1 FREIGHT DELIVERY 175.00 175.00
Subtotal $2,045.00
Please remit payment to: Sales Tax (6.8757.) $0.00
Flagship Recreation
Signature 11123 Upper 33rd Street North
Lake Elmo Mn 55042 Total $2.045.00
Prices care good for 30 days.
Page 24 of 84
SAFETY NOTE
aim Choose a protective swfaang MOIL&mat
has a Clifical Hokght Value of at leas)the
KEY 4�oA height of me Highest Accesside Pa VFa,
vv i VNoigtvpftheadjac..nEequypmenL(ftefASTM
Seat 7vne dimension"A" V1487.)
landscape Belt NIA
Cerd}fcd
Flat N!A
structures- Full Bucket 8'-6"(2,59 m) 1a502100
Half Bucket 12'-6"(9,81 m)
Molded Bucket NIA DETAIL
Molded Bucket/Harness NIA
Lnfant Fun Bucket _ 8'-6" 2( 59 m) SWING BEAM ATTACHMENT
NOTE:Tighten all(4
1
-Minimum Use i Post BHCS wlPin equally.
Zone
r
(4)%"Standard Hex — BHCS w/Pin
6Nuts w/31B' SAE Flat
Washers
Swing
Beam
Swing
Beam
'l r
1 !
r d f
-_ __ Pla Typical ter, �(2)1/4"x 3/e"
\� --- ----�--�---- �� �� � Drive Rivets
Beam Post
Beam
DETAIL �� E
DOUBLE CLEVIS ATTACHMENT ' _m
(2)Swing
Chains 0
E
(4) /fs.,x 2 1/16" (2)Swing a o
Beam BHCS w/Pin Limited (3)Warning Chains o
Thread Bolts Labels
u I
""��-U rlpdfilAlfl,YIIIfIiI11 IRMI'M�'�pl
Y•..�.,m.u..., FlfllllilH:ifllYlmll
J f1_ Full Bucket Seat Full Bucket Seat.
(4)Doubt
Clevis c
t r' Loose Fill
E i; Protective N
Surfacing
(4)Swing BHCS w/Pin
Limited Thread
Chains Bolts �il;Jl I�Ili!_;I 4
�i �
L
is Swing is designed _ I — oauseersupto5years /��III� �iI—!ILII— a,:'<�. a..'.a _!H?I-10E (I �
8 0
Subgrade4
Use 3000 PSI
Concrete
Minimum
NOTE: Model number is for Crushed Rock
swing frame only, order swing 30"
seats with chains separately. 760
Swings 177336 Toddler Swinggame
.Slum , i . • .i F MME
1£2012 by Landscape Structures. AN rights reserved.
Pacun3 5ntlfJ148602100
Swings 177336 Toddler Swing Frame
landscape
structures,
Parts List Installation Instructions
Part# Description Qty- 1) Dig footing spaced as shown.
135549-00 Swing Beam,Specify Color......................................2
116653-00 Steel 124"(DB)Post,Specify Color................. 1 2) Attach Swing b=m to post using I'/r"BHCS w/pin and%"standard
hex nuts with 1/g" SAE flat washers. Refer to the Swing Beam At.
185014-00 Beam Hardware Package ................................ I tachment Detail.NOTE: 71ghlen all(4)BHCS w/Pin equally-
100198-00 % 1 '4"BHCS w/Pin,SST.... 4
1003 2 7-00 Standard Hex Nut, SST........................... ........4 3) Set post with swing beams in footing hole and with post plumb,tem-
l4al_o5.00 SAE Flat Washer,SST........................................4 poraffly prop in position. NOTE: Bottom of beam should he 75"
1 U061 1-00 14"x I/F"Drive Rivet,AL/SST...............................2 above finished grade.
i 0:�1 1-00 Hot Surface Warning Label....................................... I
i82212_00 Fritanglernent Warning Label...................__.......... 1 4) Pour concrete footing and let care for 7 days before proceeding.
:I 3 17(1-00 Hard Surface Warning Label................ .............. 3 NOTE:Use-5 000 PSI cone-ele minimum.
132634-00 Double Clevis Hardware Package.......................2 5) Attach double clevises to beams using X 2 BHCS w/pin
127068-00 '/,,"x 2'/,,"BHCS w/Pin Ltd.Thread Bolt,SST.. 4 limited thread bolts,and attach swing chains to double clevises using
100292-00 Y."x 1 1/4"BHCS w/Pin Ltd.Thread Bolt,SST 4 V,"x I ,'4" HIK'S v,'pin limited thread bolts. Refer to the Double
1 389 1 7-00 Double Clevis...................................... ..........4 Clevis Attachment Detail.
6) Install Swing Buckct Scat per the installation sheet.
S
7) Drill through hole in steel half clamps and into post with a'/4"or"F"
(only)drill bit.Install'/,"x'/a"drive rivets,Refer tothe Swing Beam
Post: See Plav800stcl' (PB)General Specifications. Attachment Detail.
Swing Beam: Weldnient comprised of 3.500"O.D. RS-20(.120"- 8) Apply Warning Labels,as shown.
.130")gpivanized sicel tubing,6"wide zinc plateds,eel 9) Install protective surfacing before users are allowed to play 0
clamp, 3�500" pipe rap. and I I'i , housings with Is n the
bronze bushings. Finish:Prosilield".color specified. structure.
Fasteners: Primary J"JSjenejLS shad be socketed and pinned
taTDp,-rproofind,-si�n..qlaililesssteel(SST)per AS'f'NI
F S79 UnIOS OJtCnt�jSe indicated(-,cc Shccific prod- i
uct illLLilfation,specif-teitiio,-IS).
Installation Time: Approx.4 man hours
Concrete Req.- Approx. 12.7 cu.ft.
Area Req.: 1 Tx,2I'9"(5,18 m x 6,63 m)
Weight: 136 Jbs
Does l N19502100-rlaces#17744900,Added warning labels to hwdw p_kagc.
Page 26 of 84
GameTime T-Swing
Color: Dark Green
Model# P831
Minimum ATSM Use Zone Size Requirement: 23ft x 30ft 11in
*Total Quoted Cost from Minnesota Wisconsin Playground: $ 2,455.62
*(Quote includes cost for T-Swing Frame, (2) Enclosed baby swing seats and Delivery)*
A
Sf
s r
J
t:
k:
Page 27 of 84
Minnesota/Wisconsin Playground 07/29/2021
5101 Highway 55,Suite 6000 Quote#101698-01-01
c6ameTirme) Golden Valley,Minnesota 55422
Ph.800-622-5425 f 763-546-7787
x PL Core C-P... Fax 763-546-5050 j into@mnwiplay.com
T Swing
City of Oak Park Heights Shf to Zi
Attn:Lisa Danielson p p 55109
14168 Oak park Blvd North
Oak Park Heights,MN 55082
Phone:651-775-6177
Idanielson@cityofoakparkheights.com
Quantity D_
ce Amount
1 P831 GameTime-T-Swing(Painted),3 112"Od $1,054.00 $1,054.00
2 8696 GameTime-End Seat 3 112"(8696) $287.00 $574,00
Sub Total $1,628,00
Material Surcharge $279.43
Freight $548.19
Total $2,45S.62
This quotation is subject to current Minnesota/Wisconsin Playground(MWP)policies as well as the following terms and conditions.Our quotation is
based on shipment of all items at one time to a single destination,unless noted,and changes are subject to price adjustment.Purchases in excess
of$1,000.00 to be supported by your written purchase order made out to Minnesota/Wrsconsin Playground.
Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and MWP,terms and conditions
of this quotation shall be as outlined herein with no other requirements applicable.
Indemnification:Owner/Owner's Representative will indemnify and hold Minnesota Playground,Inc.,dba,Minnesota Wisconsin Playground(MWP),
harmless for all claims,damages and related costs,including reasonable legal fees and costs,arising out of Owner/Owner's Representative's
negligence or noncompliance with any of its commitments under this document.MWP will indemnify and hold Owner/Owner's Representative
harmless for all claims,damages and related costs,including reasonable legal fees and costs,arising out of MWP's negligence or noncompliance
with any of its commitments under this document.
Excusable Delays/Additional Costs: MWP,and/or its affiliates,shall be liable for default unless delay of performance,whether supplying materials
only or including installation in accordance with our project scope,is caused by an occurrence beyond reasonable control of MWP,and/or its
affiliates,such as,but not limited to,acts of Superior Force or the public enemy,acts of Government in either its sovereign or contractual capacity,
fire,floods,epidemics,quarantine restrictions,strikes,unusually severe weather,delays of common carriers(for transportation of goods whether
raw materials or finished product)and attainability of raw materials. Such events resulting in additional costs are not included in quoted amounts
and shall be the responsibility of the Owner/Owner's Representative. Any additional costs shall be provided in writing for purchasers records and
shall be due upon payment of invoice.
This quotation is subject to polices in the current Gametime Park and Playground catalog and the following terms and conditions,Our quotation is
based on shipment of all items at one time to a single destination,unless noted,and changes are subject to price adjustment.Purchases in excess
of$1,000.00 to be supported by your written purchase order made out to Gametime,c/o Minnesota/VVisconsin Playground.
Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and GameTime,terms and
conditions of this quotation shall be as outlined herein with no other requirements applicable.
Pricing:f.o.b.factory,firm for 15 days from date of quotation.A tax-exempt certificate is needed at time of order entry for all orders whether from
tax-supported government agencies or not.Sales tax,if applicable,wilt be added at time of invoice unless a tax exempt certificate is provided at
time of order entry.
Exclusions:unless specifically included,this quotation excludes all site work and landscaping;removal of existing equipment;acceptance of
equipment and off-loading;storage of goods prior to installation;equipment assembly and installation;safety surfacing;borders and drainage
provisions.
Page 1 of 2
Page 28 of 84
Minnesota/Wisconsin Playground 07/29/2021
5101 Highway 55,Suite 6000 Quote#101698-41-01
a11?�TI771�' Golden Valley,Minnesota 55422
Ph.800-622-5425 1763-546-7787
P[ CORE< ,N. , Fax 763-546-50501 info@mm%iplay.com
T Swing
Order Information:
Bili To: Ship To:
Company: Project Name:
Attn: Attn:
Address: Address:
City,State,Zip: City,Slate,Zip:
Contact: Contact:
Tel: Tel:
Fax: Fax:
Act ee notation:
Accepted By(printed): P.O.No:
Signature: Elate:
Title: Phone:
Facsimile: Purchase Amount:$2,465.62
Page 2 of 2
Page 29 of 84
Burke Playgrounds T-Swing
Color: Green
Model # 550-0181
Minimum ATSM Use Zone Size Requirement: 24ft x 23ft
Total Quoted Cost from St. Croix Recreation in Stillwater: $2,542.29
*(Quote includes cost for T-Swing Frame, (2) Molded Rubber Tot Seats w/Galvanized Chain, and
Delivery)*
r
V
Page 30 of 84
St.Croix Recreabon Fun Playgrounds INC. a
1826 Tower Dr W 0/Stillwater, MN 55082 CJS ((jj
16514301247
hannah@stcroixrec.com
RECREATION
Estimate
1 t"Y"1 ate ESTIMATE# 5235
+<7 ! ! [ DATE 07/29/2021
EXPIRATION DATE 08/29/2021
ADDRESS SHIP TO
City of Oak Park Heights City of Oak Park Heights
Accounts Payable Parks Dept
14168 Oak Park Blvd Attn: Lisa
Oak Park Heights, MN 55082 14168 Oak Park Blvd
Oak Park Heights, MN
55082
PLEASE DETACH TOP PORTION AND RETURN WITH YOUR PAYMENT.
SALES REP
CJ
ACTIVITY QTY RATE AMOUNT
Clover Park:
BCI 550-0181 1 2,206.00 2,206.00T
T-Swing-7' post -ANti-wrap-Galvanized chain with (2) Molded rubber tot
seats-powder coat color: Green
Lead time 5-6 weeks
QUOTES ARE EFFECTIVE FOR 30 DAYS. SUBTOTAL 2,206.00
SALES TAX SUBJECT TO CHANGE.ADD 1F NOT TAX EXEMPT OR TAX(0%) 0.00
SUPPLY EXEMPTION CERTIFICATE IF NOT ON FILE OR ADD. SHIPPING 336.29
PAYMENT TERMS ARE NET 30 DAYS UNLESS OTHERWISE NOTED. "TOTAL �w n
FAILURE TO PAY IN A TIMELY MANNER WILL BE SUBJECT TO $2,542.29
INTEREST AT 1.51/VMONTH OR 18%ANNUALLY.
ST CROIX RECREATION IS NOT LIABLE FOR INTERPRETATION OF
PROJECT BIDS,DRAWINGS OR ADDENDA.IT IS THE CUSTOMER'S
RESPONSIBILITY TO VERIFY ACCURACY OF MODEL NUMBER,
DESCRIPTION,QUANTITY AND COLOR DIRECTLY WITH ARCHITECT
OR END USER.
Accepted By Accepted Date
By signing estimate or authorizing by email or PO,purchaser is agreeing to all terms and conditions as listed an the estimate,body of emails and
supplemental documents including billing terms,shipping information and model number(s),quantity and color(s).
Page 31 of 84
� I
✓� r
UNLESS OTHERWISE SPECIFIED,ALL DPMEN5IONS ARE INCHES WfTH MILLIMETER EQUIVALENT INSIDE I J BRACKETS.
30 3116"[7661
ARM,SWING SUPPORT,
ANTE-WRAP
\ / 030-2456
1
i
DETAIL 8 SWING HANGER,
-DETAIL A ANTI-WRAP,3 112"
049-1305
DETAIL D POST ASSEMBLY 84"121341
5"OD X 139"
r 049-0785 1 GALVANIZED,
410 CHAIN 64 9116"
009-0074
MOLDED RUBBER TOP OF
TOT SEAT
018-0025 RESILIENT
MATERIAL
41"[10411
SWING SEAT HEIGHT REQUIREMENTS
CUT CHAIN OFF THE TOP,
TO ATTAIN 24"MINIMUM
SEAT HEIGHT,MAKE SURE TO
CUT EQUAL AMOUNTS OFF BOTH CHAINS.
550-0181 5 -01 1
!T—SWING, 79 NTI— iy GALY
C1118AIN
BCI Burke Company, LLC P.O. Box 549 Fond du Lac, Wisconsin 54936-0549 TelephonepItAO93�:6$@42070
i
UNLESS OTHERWISE SPECIFIED,ALL DIMENSIONS ARE INCHES WITH MILLIMET
ER EQUIVALENT INSIDE I I BRACKETS.
P�1
112"SS LdCKNUT / a
002.8049(6x)
a '
112"SS FLAT WASHER
3 112"OD TOP BEAM 021-0034(12x) `
J
SWING HANGER, ARM,SWING SUPPORT
ANTI-WRAP,3 112-
049-1305
POST ASSEMBLY— I
ARM,SWING
SUPPORT,
112"X 1 114"AN I- RAP
til CARRIAGE BOLT
BEARING SLEEVE SET, y 001-0141 (6x)
-3 112"ANTI-WRAP SWING DETAIL A
r? 046-0509
r
#12 SELF-TAPPING SCREW
(PART OF HARDWARE PACK
036-0851)
'H'SHACKLE WIBOLT
046-0319
l
ASSEMBLE SWING HANGER WITH
SELF-TAPPING SCREWS HORIZONTAL I `+
AS SHOWN
� I
5/16"X 314"DRIVE PIN
3 5116"[84) 004.0005
516"[16] DETAIL C
(2 PLACES)
I
!I pI \
l' SPACER 1.13"
OD X.25"
DRILL#8 HOLE 046-0089
(4 PLACES FOR
EACH HANGER)
CHAIN 410
DETAIL B -APPLY LOCTITE ,
(4 PLACES) CLEVIS
SHACKLE W/BOLT
046-0314 \ MOLDED
RUBBER SEAT
DETAIL D
(4 PLACES) 550-01081
T-SWING, 71, TI- Af�, GALV CHAIN
BCI Burke Company, LLC P.O. Box 549 Fond du Lac,Wisconsin 54936-0549 Telephone 1-800-356-2070
Page 33 of 84
I
GNLE55 OTHERWISE SPECIFIED,ALL pfMEN$IONS ARE INCHES W17M MILLIMETER EQUIVALENT Ik51DE]]9RACKEtS.
5"OD
POST
12-13051
RESILIENT GROUND
COVER DEPTH
MAXIMUM
I IC F ! � III1 I
ilf Illu Q 4 -III-I11
41"[1041] II=ISI ° I1I-- IIII -
1
° D 36"[814]
MINIMUM
3,000 I
CONCRETE
fi 111111 11 Ga
=! 1 f
[ . — —
_ 1
_ °
CRUSHED ROCK 7"[178]
� III—III, —III P
POST SUPPORT BLOCK UP POST I I I a 6 a I I I�I
l I I l I I I I=III III-III—III I I RED PLASTIC CAP
f I I I (SUPPLIED TO KEEP POST
I
I I=1 I la I MI El
I ON TOP OF SUPPORT
MATERIAL)
24"[610]
MINIMUM DIAMETER—
FOOTING DETAIL
550-0181
T-SWING, 719 ANTI-WRAP, GALV CHAIN
BCI Burke Company, LLC P.O. Box 549 Fond du Lac, Wisconsin 54936-0549 Te[ephonpag89o3642070
UNLESS OTkCE.RWISE SPECIFIED.ALL DIMENSIONS ARE INCHES WITH MILLIMETER EQUWALENT INSIDE I I BRACKETS.
240"[60961
I
173"[439411 }
269 9116"[6847] FOOTING
1
/ R72"[R18291
TYP
USA
USE ZONE PER ASTMICPSC STANDARDS
R70 718"[R1800]TYP
381314-[96961 �I
- 240"[6096] --f', - y 70 718"[1800]
i TYP
j 70 718-[18001
TVP
267 5116"[6790]
231 7116"[58791 ti
I
/ FOOTING II
Y
I
NO ENCROACHMENT
CANADA ZONE
PROTECTIVE SURFACING ZONE PER CSR STANDARDS
61 5-
T-SWI 9 7", KTi- 9 GALV CHAIN
SCI Burke Company, LLC P.O. Box 549 Fond du Lac, !Wisconsin 54936-0549 Telephone 1-800-356-2070
Page 35 of 84
PARTS LIST SPECIFICATIONS
FART NO. DESCRIPTION QTY GALVANIZED,410 CHAIN 64 9116":318"diameter,410 straight coil chain
009-0074 GALVANIZED, 410 CHAIN 64 9116" 4 MOLDED RUBBER TOT SEAT.Molded rubber,reinforced with a steel
018-0025 MOLDED RUBBER TOT SEAT 2 insert.Riveted galvanized attachment hardware
030-2456 ARM, SWING SUPPORT,ANTI- 2
WRAP ARM SWING SUPPORTANTI-WRAP7 One piece all welded construction
036-0788 HARDWARE PACKAGE 2 consisting of 3 112"OD 8 GA galvanized steel tubing and 8 GA galvanized
036-0851 HARDWARE PACKAGE,ANTI-WRAP 4 steel plate Finished with a baked on powder coating
SWING HANGERS HARDWARE PACKAGE 5116"Shackle with a 318"X 1 5132"bolt.
036-1429 HARDWARE PACKAGE 1
046-0089 SPACER 1.13" OD X .25" 4 HARDWARE PACKAGE,ANTI-WRAP SWING HANGERS stainless steel
046-0291 LOCTITE 1 self-tapping screws wlplastic washers.
049-0785 POST ASSEMBLY 5"OD X 139" 1
049-1305 SWING HANGER,ANTI-WRAP 3 112" 4 HARDWARE PACKAGE,Stainless Steel
SPACER 1.13"OD X 25": 1/4"Nylatron GS.
LOCTITE-Thread Locker, CAUTION May irritate eyes,skin and
respiratory system. Contains:polygiycol dimethacrylate,polyglyccl oleate
propylene elycol,titanium dioxide,and cumene hydroperoxide_
POST ASSEMBLY 5"OD X 139":Assembly consisting of 5"OD x 11 GA
galvanized steel tubing, 114"wall cast aluminum cap,and 1/8"x 15/32"
aluminum drive rivets-Tubing and cap finished with a baked on powder
coating.
SWING HANGER,ANTI-WRAP 3 112":Galvanized gray cast iron swing
hanger with grease zerk,black nylon PA type 6 bearing and galvanized
ductile iron clevis.
Note: Hardware package(s)may include extra hardware
that is not necessary for this installation. SHIPPING WEIGHT: 178 LBS.
INSTALLATION INSTRUCTIONS
FRAME ASSEMBLY:
1. Determine 5"OD post location per dimensions shown,
2. Dig footing hole. See FOOTING DETAIL.
3. Attach first ARM,SWING SUPPORT to second ARM,SWING SUPPORT using 112"x 1 114"SS carriage bolts, 112"SS flat washers and 112"SS
locknuts. Set to proper height,tighten hardware.See DETAIL A&FRONT PAGE.
4. Drill 5/16"diameter holes through pilot holes of half clamps and 5"OD beam. See DETAIL C
5. Drive 5/16"x 314"pins Flush with clamps.
6. Spray drive pin locations with touch-up paint.
7. Block up,plumb,and level Post and Swing Support Arms.
8. Pour concrete and allow it to set for 2 to 3 days.
ANTI-WRAP SWING HANGER ASSEMBLY(SEE DETAIL B)
Assembly: This hanger is made for a 3 1/2"O.D.Top Beam. Determine spacing of swing hangers on Top Beam following the swing frame
installation prints. Mark pipe with correct spacing. Remove H-Shackle by using HEX ALLEN WRENCH to remove the tamper proof bolt.Open the
swing hanger and remove plastic collar. Place plastic collar on Top Beam. Make sure that both halves are aligned by interlocking the tabs. Drill four
#8 holes into pipe. From Hardware Pack 036-0851,screw in one#12 self-tapping screw into the plastic insert and make sure that the hanger inserts
align property. Then screw in the remaining three screws. Put the steel hanger around the plastic collar. Attach the hanger around the plastic
sleeve by inserting the H-shackle. Insert the tamper proof bolt using a Hex Allen Wrench after putting permanent lock-tite on the bolt threads to
prevent it from backing out. Using a grease gun,put a sufficient amount of standard grease in the hanger to allow the hanger to swing freely.SEE
DETAIL B.
9. Unscrew bolt on swing hanger and attach swing CHAIN 410 to swing hanger. Apply LOCTITE to all bolts on hangers before tightening. See
DETAIL B.
10. Unscrew bolt in CLEVIS SHACKLE and slide shackles onto both sides of MOLDED RUBBER TOT SEAT.See DETAIL D.
11. Determine what length to cut the chains.Attach the seat to the chains with SPACER and shackle at your desired height.Note there must be a
minimum of 24"between the underside of the seat and the top of the resilient material.
12. With the seats at the desired heights and also attaining the 24"minimum clearance,cut and remove the excess chain.Make sure to cut the
same length off each chain so that the seat remains level. Apply loctite to all shackle bolts and tighten.
13. Install resilient surfacing material in accordance with installation guidelines,ASTM standards and CPSC guidelines.
Maintenance: At the beginning and end of each play season and once a month during play season,check for sharp edges and/or cracks in hanger,
paying particular attention to plastic collar. It should also be determined at this time whether more grease should be added to maintain the swing
hanger to move freely. Check to see if H-shackle is worn or cracking.Check that tamper bolts in shackle are tight. When shackle is worn or cracked,
replace shackle.Check that self-tapping screws in sleeve are not missing or loose.Check for vandalism. Replace parts if necessary.
550-0181.doc Description: T-SWING,7',ANTI-WRAP, GALV CHAIN
REV:05 PCN: 16-0153 7/31/2018
Page 36 of 84
Oak Park Heights
Request for Council Action
Meeting Date August 31St 2021
Time Required: 1 Minute
Agenda Item Title: Replacement of Police Dept issued Handguns
Agenda Placement Consent Agenda
Originating Department/Requestor Chief of Police Steve Hansen
Requester's Signature
Action Requested Approval to order and purchase 12 new handguns/holsters/maw
Background/Justification(Please indicate if any previous action has been taken or if other public bodies have
advised):
I am requesting the approval to purchase 12 new Glock handguns to replace the almost 12 yr old handguns. Our
current Glock 22 handguns are in need of replacement of spring assembly after 2500-3000 rounds,magazine
springs(every 5 years) and fixed night sights.After 10 yrs the night sights glow is reduced by half and the cost
to replace is $84.00 per gun. With the maintenance cost and trade-in allowance combined,it makes sense to
move forward with purchasing new handguns.
I am suggesting we switch calibers from a.40 cal to a 9 mm. Specifically the Glock Model 17 and 19. Majority
of law enforcement agencies have switched to a 9 mm platform for the following reasons which include;
advancement in ammunition and the reduction of recoil or(kick back)up 27-29%versus the .40 cal_ This is a
huge benefit for accuracy and recovery on staying with the target for sight picture alignment.There is also a cost
savings benefit for buying 9mm versus .40cal of approximately$75.00 per case. Additionally,the new Glock
handguns will now have the capability of mounting a separate red dot sight optic if the officer chooses to use
one at their own expense. This allows for even greater accuracy and capabilities.
With the changeover it will also give officers the opportunity to choose between two different size Glock
handguns to accommodate the individual officer's hand size. This is obviously important for basic handling,
accuracy,and weapon retention. Each new handgun will come with 4 additional grip attachments for further
modification or customizing to a better fit.
I have received three separate quotes from vendors and will be recommending our purchase through Kiesler
Police Supply which has provided the best pricing.The department's current Glock handguns will be traded in
with an allowance of$3,000.00 or$250 per gun.
12-New Glock handguns with extra magazines after trade in $3,265.00
10-New handgun holsters ($150.00 each) $1500.00
Total $4,765.00
See attached vendor bid sheets
FUNDING: Budgeted Proiects—Police Equipment—401-444311.Proiected balance of$42,000 from sale
of Police Vehicles.
Page 37 of 84
W,nux M
Page 1 /3
Sales Quote
KIESLER POLICE SUPPLY
2802 SABLE MILL RD
JEFFERSONVILLE, IN 47130
Bill-to Customer Ship-to Address
OAK PARK HEIGHTS POLICE DEPARTMENT OAK PARK HEIGHTS POLICE DEPARTMENT
14168 OAK PARK BLVD CHIEF HANSEN/PH:651-294-4822
OAK PARK HEIGHTS, MN 55082 14168 OAK PARK BLVD
OAK PARK HEIGHTS, MN 55082
Your Reference
Bill-to Customer No. L73715 Salesperson TERESA
Tax Registration No. Email
Home Page
No. Q124658 Phone No.
Document Date August 9,2021
Due Date September 8,2021
Payment Terms
Payment Method
Tax Identification Type Legal Entity
Shipment Method
SHansen@cityofoakparkheights.com
Unit of Unit Price Line Amount
No. Description Quantity Measure Excl.Tax Excl.Tax
KIESLER NOTE AGENCY QUOTE 1 EACH 0.00 0
GLOCPA175S702MO GLOCK 17MOS GEN 5 9MM PISTOL BLACK,FRONT 7 EACH 481.00 3,367
S
SERRATIONS,GLOCK NIGHT SIGHTS
GLOCPA195S702MO GLOCK 19MOS GENS 9MM PISTOL BLACK,FRONT SERRATION 5 EACH 481.00 2,405
S
GLOCK NIGHT SIGHTS
GLOC39328 GLOCK 17 GENS 9MM 17RD MAGAZINE,BLACK,PLATE 01, 20 EACH 19.00 380
FOLLOWER ORANGE
GLOC39231 GLOCK 19 GENS 9MM 15RD MAGAZINE,BLACK PLATE 01, 4 EACH 19.00 76
FOLLOWER ORANGE
TRADE IN TRADE IN ALLOWANCE 12 EACH -250.00 -3,000
ALLOWANCE
(12)GLOCK 22 GEN4 NIGHT SIGHTS&3 MAGS
=$250.00 EACH
KIESLER NOTE CHECK IN LIEU OF GUN OFFICER BUYBACK PRICE 1 EACH 0.00 0
_$300.00 EACH
SEE INSTRUCTIONS ON WORD DOCUMENT.
"IF KIESLERS HANDLES THE OFFICER BUYBACKS
"IN-HOUSE,THEN TAX&SHIPPING ARE ADDITIONAL
SHIPPING Shipping FOR NEW PISTOLS-FREE WITH DROP SHIP 1 EACH 0.00 0
FROM GLOCK AND 90-120 DAYS EST.DELIVERY TIME.
SHIPPING ONE HALF OF SHIPPING CHARGE IF TRADE IN PISTOLS 1 EACH 37.50 37.5
ARE SHIPPED TO KIESLER POLICE SUPPLY.
KIESLERS WILL PROVIDE THE 2ND DAY AIR SHIPPING
Page 38 of 84
Paget/3
Unit of Unit Price Line Amount
No. Description Quantity Measure Excl.Tax Excl.Tax
LABEL.PRICE IS BASED UPON THE QUANTITY OF PISTOLS
ACTUALLY SHIPPED. IF NOT PISTOLS SHIP TO KIESLERS
THEN THIS CHARGE IS VOIDED.
KIESLER TRADE PLEASE NOTE:KIESLER POLICE SUPPLY 1 EACH 0.00 0
GUNS
ONLY ACCEPTS TRADE IN FIREARMS IN
LEGAL,WORKING CONDITION.FIREARMS
THAT ARE BROKEN,DEFECTIVE,WITH
MISSING OR AFTERMARKET MAGS WILL BE
RETURNED OR REDUCED IN PRICE-$10.00
PER MAG&-$15.00 FOR NON WORKING
NIGHT SIGHTS-ANY ILLEGAL FIREARM
(INCLUDING SAWED OFF BARREL&NO
SERIAL NUMBERS,ETC)WILL NOT BE
ACCEPTED!!DO NOT SHIP!!!!!
KIESLER TRADE PLEASE NOTE: 1 EACH 0.00 0
GUNS
1.TRADE-IN AGENCY DUTY FIREARMS
THAT HAVE BEEN ALTERED IN ANY WAY,
SHAPE,OR FORM FROM ORIGINAL
FACTORY SPECS CAN BE SUBJECT TO
REFUSAL OR CREDIT DEDUCTION.
2. TRADE-IN AGENCY DUTY FIREARMS
THAT ARE NOT MODEL,VARIANT,OR
GENERATION SPECIFIED BY AGENCY ON
ORIGINAL QUOTE CAN BE SUBJECT TO
REFUSAL OR CREDIT DEDUCTION.
3. VALUES ARE BASED ON CURRENT LOCAL,CITY,
STATE&FEDERAL FIREARM LAWS.ANY CHANGES TO
THESE LAWS COULD RESULT IN A REDUCTION IN TRADE
VALUE OR ABSOLUTE REFUSAL TO ACCEPT THEM.
FORMAT TERESA QUOTED BY TERESA MCKINNIE 1 EACH 0.00 0
KIESLER POLICE SUPPLY
2802 SABLE MILL ROAD
JEFFERSONVILLE,IN 47130
THIS QUOTE IS VALID FOR 30 DAYS
TMC KI N N I E@ KI ES LER.CO M
KIESLER SIGNATURE SIGN/DATE TO APPROVE PURCHASE 1 EACH 0.00 0
X
SIGNATURE REQUIRED
X
DATE REQUIRED
X
PHONE#FOR FED X QUESTIONS
Amount Subject to Sales Tax 0.00 Subtotal 3,265.50
Amount Exempt from Sales Tax 3,265.50 Total Tax 0.00
Total$Incl.Tax 3,265.50
Tax Amount 0.00
Page 39 of 84
Page 3/3
KIESLER POLICE SUPPLY FFL#4-35-019-11-1 M-08220
RETURNED GOODS POLICY DEFECTIVE MERCHANDISE POLICY DAMAGED GOODS POLICY
No returned goods will be accepted without prior consent.Any We are not a warranty repair station for any manufacturer. Claims of shortages or damaged shipments must be made
packages returned without properly displaying a return Returns of defective merchandise must be made directly to the immediately upon receipt of shipment.
authorization number will be refused.Returns subject to up to manufacturer for repair or replacement.
25%restocking fee
4
7777
i
r�5
M5
T'6 RATIONS
t
Gens M%-' 5
WITH FRONT SkRRATQN$ �JI�
Ar.
L
i3
RIMED WITH CONFIDENCF1_1 n
Page 40 of 84
l4e,- -
Oak Park Heights
Request for Council Action
Meeting Date August 31,2021
Agenda Item Title Upgrade Computer Software and Conversion Proposal
Agenda Placement Consent
Originating Department/Requestor Finance- Betty Caruso, Finance Director
Requester's Signature E� K_,CULGI,dd
Action Requested Approve Civic Systems Proposal for Software Upgrade and Conversion of Financial
Data
Background/Justification (Please indicate any previous action, financial implications including
budget information and recommendations).
In 2012 the City upgraded the financial and utility software to Clarity, supported by Civic Systems,
LLC. Since then, Civic Systems has made changes to the software and upgraded it to what they call
Connect. With the development of the new software, the Clarity software, which we utilize, is no
longer supported with changes. This has impaired our processing of data or getting current changes
such as reporting updates which are required.
Civic systems have offered us a price to upgrade to the new Connection Software. There is a onetime
upgrade cost of$15,125 which includes conversions and video training. With the upgrade and the
annual support fee, all future upgrades will be included. The City presently pays $10,500 annually
for support. The new annual support fee will be increased by $600/year for the next 4 years at
which time the annual cost will be $12,900 (includes all future upgrades costs).
In addition to our present modules of software, I am requesting an addition of miBudget add on
software. This module allows each department to have access to budget information, building notes,
comments, schedules and history along with drill down capabilities on their line items budgets. The
cost for this module is an additional $3600 with an annual support fee of$750.
Funding for the Software would be as follows:
FUNDING FOR COMPUTER SOFTWARE UPGRADE
UPGRADE: ONE TIME$ ANNUAL
Current Module Upgrade 13,125 $10,500+$600/YR/4
Utility Online Bill Pay 2,000 NONE
15,125
ADD-ON:
mi-Budget 3,600 $750
TOTAL 18,725
BUDGETED PROJECTS 9,388
UTILITY
Water 4,200
Sewer 4,200
Storm 937
TOTAL FUNDING 18,725
STAFF RECOMMENDS: Approval of the upgrade to the City's Software with Civic Systems,
LLC with the recommended funding from budgeted projects and utility funds.
Page 41 of 84
Computer Software and
Conversion Services Proposal
City of Oak Park Heights
Prepared by Civic Systems, LLC
civicsystems
strong software, strong community
A SUBSIDIARY OF BAKER TILLY US, LLP
Civic Systems,LLC
4807 Innovate Ln
P.O.Box 7398
Madison,WI 53707-7398
Phone: 888.241.1517
Fax: 608.249.1050
mlaesch(&,civicsystems.com
www.civicsystems.com
July 9,2021
Page 42 of 84
Software Purchase Agreement
Civic Systems,LLC City of Oak Park Heights
4807 Innovate Ln 14168 Oak Park Boulevard N
P.O.Box 7398 Oak Park Heights,MN 55082
Madison,WI 53707-7398
You agree to purchase the software and services detailed below and Civic Systems,LLC agrees
to provide them. Payment is due upon execution of the contract unless other payment
terms are negotiated. The information provided in this proposal is valid for 90 days.
INVESTMENT SUMMARY
Connect License Fees(4 Concurrent Users) $ 52,500
Less Connect Upgrade Discount (39,375)
Conversion/Setup 0
Training 0
New Module License Fees 5,000
Conversion and Setup 600
TOTAL INVESTMENT $ 18,725
ANNUAL SUPPORT INCREASE (New Modules) $ 750
SOFTWARE FOR LIFE: Software for Life provides the assurance that the
City will never have to purchase another upgrade at any point in the future.
As a result,the City will always be on the latest version of the software. To
attain the Software for Life Premium, annual support will increase $600 each
of the next four(4)years.
*Travel costs are not included.
SIGNATURE AGREEMENT
The signatures below indicate each party's acceptance and understanding of the
Computer Software and Services Contract,Attachment A—Caselle Software
Distribution Agreement,and Attachment B—Civic Support Agreement.
CITY OF OAK PARK HEIGHTS,MN
Signature:
Title:
Date:
CIVIC SYSTEMS,LLC
Signature:
Title:
Date:
Civicsy stems
A SUBSIDIARY OF BAKER TILLY US, LLP
Page 43 of 84
Selected Modules Detailed Costs
LICENSE FEES (4 CONCURRENT USERS
License Conversion Training Total
Connect Upgrade Modules Fee Cost Investment
Based on 4 Concurrent User Licenses $ 0 $ 0 $ 0 $ 0
Accounts Payable 5,500 Included Videos 5,500
Accounts Receivable 5,500 Included Videos 5,500
Asset Management 3,300 Included Videos 3,300
Cash Receipting 5,500 Included Videos 5,500
Check Validation Included Included Videos Included
General Ledger 5,500 Included Videos 5,500
Activity Reporting Included Included Videos Included
Bank Rec Included Included Videos Included
Budgeting Included Included Videos Included
miExcel GL FREE Included Videos FREE
miViewPoint FREE Included Videos FREE
Payroll 13,600 Included Videos 13,600
Direct Deposit Included Included Videos Included
Electronic Submittals Included Included Videos Included
miPay Online(Electronic W2s and Pa stubs) FREE Included Videos FREE
Timekeeping Included Included Videos Included
Utility Billing 13,600 Included Videos 13,600
ACH Direct Pay Included Included Videos Included
Electronic Read Interface Included Included Videos Included
Service Orders Included Included Videos Included
Tax Certification Included Included Videos Included
Less:Upgrade Discount3( 9,375) -- -- (39,365)
TOTALS COSTS
NEW MODULES
Training
One-Time and Onsite
conversion/ Assistance Year one Total Annual
Selected Product Descriptions License Fee setup Cost/Das w/o Support Fees*
miViewPoint Add Ons
miBud et 3,000 300 300 3,600 750
Utility Billing Add Ons
Online Bill Pa —Web Services(Interface) 2.000 -- -- 2,000 0
TOTALS COSTS 5 000 300 300 5,600 750
(71CIVICSy stems
A SUBSIDIARY OF BAKER TILLY US, LLP
Page 44 of 84
Optional Module Detailed Costs
OPTIONAL MODULES
Training
One-Time and Onsite
License Fee 4 conversion/ Assistance Year one Total Annual
Selected Product Descriptions Concurrent setup Cost/Days w/o Support Fees*
Concurrent Users Above 4 each $ 2,000 $ 0 $ 0 $ 2,000 $ 500
Payroll Ad Ons
miExcel Payroll Import 2,000 1,000 -- 3,000 500
miTime(Electronic Timesheets and Approvals) 4,500 1,200 600 6,300 1,125
miViewPoint Add Ons
miAP Workflow 4,500 1,200 600 6,300 1,125
Utility Billing Add Ons
Mobile SO 2,500 300 300 3,100 625
*Above amounts do not include travel expenses
**If Online Bill Presentment is chosen additional setup and training payments along with all transaction and hosting payments are
paid to the online billing provider. These prices can be provided by our Preferred Vendor.
rl Civicsy stems
strong software,strong mmmuninj
A SUBSIDIARY OF BAKER TILLY US, LLP
Page 45 of 84
Oak Park Heights
Request for Council Action
Meeting Date: August 31st 2021
Time Required: 1 Minutes
Agenda Item Title: Approve Pay request 91 —Lookout Trail Improvements
Agenda Placement Consent Agenda
Originating Department/Requestor: Eric Johnson, City Administrator
Requester's Signature:
Action Requested Approve Pay Request 91 - Lookout Trail Improvements
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
The City has received Pay Request#1. the Lookout Trail Project—(this includes the Change
Order#1) and has been approved by the City Engineer.
Page 46 of 84
City of Oak Park Heights Page 1 of 6
3� Stantec oject Number:
14168 Oak Park Boulevard Client
p Payment Number:
Oak Park Heights, MN 55082
Contract Number: 193805070
Pay Request Number: 1
Stantec Project Number I Project Description_
193805070 1 LOOKOUT TRAIL IMPROVEMENTS
Contractor: Dresel Contracting, Inc.
74044 July Avenue Up To Date: 08/20/2021
Chisa o, MN 55013
Contract Amount Funds Encumbered
Original Contract $975,985.95 Original $975,985.95
Contract Changes $32,310.56 Additional N/A
Revised Contract $1,008,296.51 Total $975,985.95
Work Certified To Date
Base Bid Items $755,048.31
Contract Changes $34,089.46
Material On Hand $0.00
Total $789,137.77
Work Certified Work Certified To Less Amount Less Previous Amount Paid This Total Amount
This Request Date Retained Pa ments Request Paid To Date
$789,137.77 $789,137.77 $39,456.89 $0.00 $749,680.88 1 $749,680.88
Percent: Retained:5% Percent Complete:78.26%
1 hereby certify that all items and amounts shown are.correct for the work completed to date.
Contractor:Dresel Contracting, Inc.
Approved by: Date:
A
TheVM on this project and ap ' as been reviewed and the amount shown is recommended for payment.
Stantec Engineer. Kellie Schlegel
Approved by: Date:
Approved for Payment by Owner:City of Oak Park Heights
Approved by: Date:
Page 47 of 84
Stantec City of Oak Park Heights Page 2 of 6
14168 Oak Park Boulevard Client Project Number:
Payment Number:1
Oak Park Heights, MN 55082
Payment Summary
No. Up To Date Work Certified Amount Retained Amount Paid
Per Request Per Request Per Request
1 2021-08-20 789137.77 39,456.89 749,680.88
Funding Funding Work Certified Less Amount Less Previous Amount Paid Total Amount
Category Name Category to Date Retained Payments this Request Paid to Date
Number
CITY FUNDS 789,137.77 39,456.89 0.00 749,680.88 749,680.88
Accounting Funding Source Amount Paid this Revised Contract Funds Paid Contractor to
Number Request Amount Encumbered to Date
Date
CITY FUNDS City Funds 749,680.88 749,680.88
Contract Item Status
Line Item Description Units Unit Price Contract Quantity AmountThis This Quantity Amount
Quantity Request Request To Date To Date
1 1200.0001 MOBILIZATION LS 56,640.00 1 0.9 50,976.00 0.9 50,976.00
2 1550.0001 TRAFFIC CONTROL LS 3,720.00 1 0.9 3,348.00 0.9 3,348.00
3 2504.603. TEMPORARY MAILBOXES LS 1,200.00 1 0.5 600.00 0.5 600.00
9964
STREET SWEEPER(WITH
4 1200.9999 PICK UP BROOM WITH HR 168.00 70 0 0.00 0 0.00
OPERATOR
5 2130.610 WATER FOR DUST CONTROL TGAL 46.50 40 30 1,395.00 30 1,395.00
6 1570.0013 SILT FENCE, MACHINE LF 2.84 1700 1620 4,600.80 1620 4,600.80
7 SLICED
7 2573.530/ INLET PROTECTION EA 131.25 38 10 1,312.50 10 1,312.50
00010
8 1200.998 CULVERT PROTECTION EA 84.00 6 6 504.00 6 504.00
9 1570.0011 TEMPORARY ROCK TN 81.60 30 30 2,448.00 30 2,448.00
CONSTRUCTION ENTRANCE
10 2753.604 TEMPORARY HYDROMULCH SY 0.60 4000 0 0.00 0 0.00
11 1200.997 CLEARING
ARING AND GRUBBING LS 10,500.00 1 1 10,500.00 1 10,500.00
12 1200.996 CLEARING AND GRUBBING EA 472.50 24 38 17,955.00 38 17,955.00
TREE
13 9990.0125 SALVAGE AND REINSTALL EA 240.00 2 0 0.00 0 0.00
5 STREET SIGN
14 1200.995 REMOVE STREET SIGN EA 48.00 5 2 96.00 2 96.00
Page 48 of 84
Stantec City of Oak Park Heights Page 3 of 6
14168 Oak Park Boulevard Client Project Number:
Payment Number:1
Oak Park Heights, MN 55082
Contract Item Status
Line Item Description Units Unit Price Contract Quantity AmountThis This Quantity Amount
Quantity Request Request To Date To Date
REMOVE EXISTING STORM
15 1200.994 SEWER PIPE, INCLUDING LF 16.58 320 273 4,526.34 273 4,526.34
END SECTION
16 1200.993 REMOVE EXISTING STORM EA 252.00 3 3 756.00 3 756.00
SEWER STRUCTURE
17 1200.992 BULKHEAD ABANDONED EA 950.00 6 3 2,850.00 3 2,850.00
FORCEMAIN
18 2225.0003 REMOVE CONCRETE CURB LF 3.61 2200 2513 9,071.93 2513 9,071.93
0 AND GUTTER
19 1200.991 REMOVE BITUMINOUS SY 2.78 2000 2600 7,228.00 2600 7,228.00
ROADWAY PAVEMENT
REMOVE CONCRETE
20 1200.990 ROADWAY PAVEMENT WITH SY 2.88 4000 3400 9,792.00 3400 9,792.00
BITUMINOUS OVERLAY
21 2104.503/ REMOVE BITUMINOUS SF 1.44 500 5449 7,846.56 5449 7,846.56
00123 DRIVEWAY PAVEMENT
22 2104.503/ REMOVE CONCRETE SF 1.80 400 215 387.00 215 387.00
00024 DRIVEWAY PAVEMENT
23 5990.3758 REMOVE BITUMINOUS PATH SF 4.50 80 216 972.00 216 972.00
24 9990.2010 REMOVE CONCRETE LF 8.12 325 325 2,639.00 325 2,639.00
2 CHANNEL
25 1200.989 REMOVE HEADWALL LS 114.00 1 1 114.00 1 114.00
SALVAGE AND REINSTALL 3
26 1200.888 CABLE GUARD RAIL(LOW LF 21.00 1250 625 13,125.00 625 13,125.00
TENSION
27 1200.887 SAWCUT ROADWAY LF 1.98 200 208 411.84 208 411.84
PAVEMENT
28 1200.886 MILL BITUMINOUS PAVEMENT SY 6.30 135 0 0.00 0 0.00
(2"DEPTH)
29 1200.885 REMOVE RIPRAP CY 190.00 3 15 2,850.00 15 2,850.00
30 9990.0120 SALVAGE AND REINSTALL EA 180.00 9 4.5 810.00 4.5 810.00
7 MAILBOX
ADJUST EXISTING CASTING,
31 1200.859 INCLUDING NEW HDPE EA 720.00 4 4 2,880.00 4 2,880.00
RINGS
32 5990.0314 ADJUST GATE VALVE BOX EA 285.00 2 2 570.00 2 570.00
33 2280.0008 EXTEND HYDRANT BARREL LF 585.00 2 0 0.00 0 0.00
ROTATE SEWER MH CONE
34 1200.884 SECTION AND INSTALL NEW EA 1,035.00 4 0 0.00 0 0.00
STEPS
35 2105.501/ COMMON EXCAVATION(P) CY 11.38 3400 3400 38,692.00 3400 38,692.00
00010 P
Page 49 of 84
Stantec City of Oak Park Heights Page 4 of 6
14168 Oak Park Boulevard Client Project Number:
Payment Number:1
Oak Park Heights, MN 55082
Contract Item Status
Line Item Description Units Unit Price Contract Quantity AmountThis This Quantity Amount
Quantity Request Request To Date To Date
36 9990.2985 COMMON BORROW CY 17.55 200 0 0.00 0 0.00
37 1315.0004 U GRADE EXCAVATION CY 13.90 300 0 0.00 0 0.00
38 1200.883 ROCK EXCAVATION-HARD CY 42.75 160 103.7 4,433.18 103.7 4,433.18
39 1200.882 ROCK EXCAVATION- CY 18.11 1500 1703.36 30,847.85 1703.36 30,847.85
WEATHERED
40 2315.0011 GEOTEXTILE FABRIC,TYPE V SY 2.03 800 7470 15,164.10 7470 15,164.10
41 9990.2111 SELECT GRANULAR CY 23.46 2800 2750 64,515.00 2750 64,515.00
9 BORROW MODIFIED
42 2720.0011 AGGREGATE BASE,CLASS 5, TN 14.17 3000 3578.2 50,703.09 3578.2 50,703.09
0 100%CRUSHED
43 1200.882 CONCRETE CURB&GUTTER, LF 13.25 2350 1221 16,178.25 1221 16,178.25
B618
44 1200.881 SURMOUNTABLE CONCRETE LF 13.25 2220 1285 17,026.25 1285 17,026.25
CURB&GUTTER, D428
45 2770.0013 CONCRETE VALLEY GUTTER SY 75.92 60 0 0.00 0 0.00
46 1200.880 TYPE SP 9.5 WEARING TN 79.80 550 0 0.00 0 0.00
COURSE SPWEA240C
TYPE SP 9.5 WEARING
47 1200.879 COURSE(SPWEA240C), TN 157.50 20 0 0.00 0 0.00
DRIVEWAY
48 1200.878 TYPE SP 12.5 NON-WEARING TN 56.70 900 522 29,597.40 522 29,597.40
COURSE SPNWB230B
49 2357.502/ BITUMINOUS MATERIAL FOR GAL 3.15 300 100 315.00 100 315.00
00010 TACK COAT
4"PVC PERFORATED DRAIN
50 1200.877 TILE WITH COARSE FILTER LF 27.84 2500 272 7,572.48 272 7,572.48
AGGREAGET AND FILTER
FABRIC
51 2531.507 6"CONCRETE DRIVEWAY SF 8.24 400 0 0.00 0 0.00
52 1200.876 6"CONCRETE CURB RAMP SF 9.29 100 0 0.00 0 0.00
53 2105.525. TOPSOIL BORROW(LV) CY 29.60 600 405 11,988.00 405 11,988.00
000101
54 4990.3549 ROCK DITCH CHECK LF 69.30 100 100 6,930.00 100 6,930.00
SEED WITH EROSION
55 1200.875 CONTROL BLANKET, SY 1.58 3500 3205 5,063.90 3205 5,063.90
CATEGORY 3
56 1200.874 SEED WITH MULCH SY 1.58 3500 1210 1,911.80 1210 1,911.80
Page 50 of 84
Stantec City of Oak Park Heights Page 5 of 6
14168 Oak Park Boulevard Client Project Number:
Payment Number:1
Oak Park Heights, MN 55082
Contract Item Status
Line Item Description Units Unit Price Contract Quantity AmountThis This Quantity Amount
Quantity Request Request To Date To Date
57 1200.873 FILTER LOG,TYPE WOOD LF 2.84 200 200 568.00 200 568.00
FIBER
58 9990.0579 12"SOLID LINE,WHITE LF 1.58 2200 0 0.00 0 0.00
9 EPDXY
59 9990.1819 4"DOUBLE SOLID LINE, LF 0.42 2200 0 0.00 0 0.00
0 YELLOW EPDXY
60 1200.872 INSTALL NEW GUARD RAIL EA 120.00 30 0 0.00 0 0.00
POST
61 1200.871 STREET NAME BLADE SIGN EA 210.00 4 0 0.00 0 0.00
62 4990.4413 SIGN PANEL,TYPE C SF 73.50 28 0 0.00 0 0.00
63 2990.4217 SAND CUSHION LF 6.71 1825 900 6,039.00 900 6,039.00
64 2502.604 INSULATION-4"THICK SY 12.00 20 22 264.00 22 264.00
65 2320.0004 IMPROVED PIPE LF 0.01 1825 0 0.00 0 0.00
4 FOUNDATION
66 1200.872 REPAIR SANITARY SEWER LF 85.50 40 20 1,710.00 20 1,710.00
SERVICE PIPE
67 2503.511/ 12"RC PIPE SEWER DES 3006 LF 51.41 80 82 4,215.62 82 4,215.62
90125 CL V
68 1200.871 15V C PIPE SEWER DES 3006 LF 54.41 170 138 7,508.58 138 7,508.58
CL
69 9990.4911 18"RC PIPE SEWER DES 3006 LF 59.53 160 157 9,346.21 157 9,346.21
9 CL V
70 1200.870 24"RC PIPE SEWER DES 3006 LF 71.95 950 946 68,064.70 946 68,064.70
CL IV
71 9990.4796 27"RC PIPE SEWER DES 3006 LF 98.21 30 29 2,848.09 29 2,848.09
9 CL III
72 9990.4161 30"RC PIPE SEWER DES 3006 LF 117.87 380 379 44,672.73 379 44,672.73
6 CL III
73 9990.4767 36"RC PIPE SEWER DES 3006 LF 139.21 55 51 7,099.71 51 7,099.71
0 CL III
74 1200.869 36"RC BEND-45 DEGREES EA 2,916.58 2 2 5,833.16 2 5,833.16
75 5990.0315 15"RC PIPE APRON EA 1,779.00 1 0 0.00 0 0.00
76 1200.868 48"DIA.STORM SEWER EA 2,610.10 3 3 7,830.30 3 7,830.30
CATCH BASIN/MANHOLE
77 1200.867 60"DIA.STORM SEWER EA 4,556.30 7 7 31,894.10 7 31,894.10
CATCH BASIN/MANHOLE
78 1200.866 60"DIA.STORM SEWER EA 6,300.85 1 1 6,300.85 1 6,300.85
MANHOLE WITH SUMP
Page 51 of 84
Stantec City of Oak Park Heights Page 6 of 6
14168 Oak Park Boulevard Client Project Number:
Payment Number:1
Oak Park Heights, MN 55082
Contract Item Status
Line Item Description Units Unit Price Contract Quantity AmountThis This Quantity Amount
Quantity Request Request To Date To Date
79 1200.865 72"DIA STORM SEWER EA 6,440.29 3 3 19,320.87 3 19,320.87
CATCH BASIN/MANHOLE
80 1200.863 84"DIA STORM SEWER EA 10,341.78 1 1 10,341.78 1 10,341.78
CATCH BASIN/MANHOLE
81 1200.862 STORM SEWER CATCH EA 1,822.26 7 7 12,755.82 7 12,755.82
BASIN,2'X3'
82 1200.861 27"BEEHIVE CATCH BASIN EA 2,016.48 4 4 8,065.92 4 8,065.92
83 1200.860 4'x 6'HIGH CAPACITY EA 16,528.80 2 2 33,057.60 2 33,057.60
STRUCTURE
84 6630.0005 CONNECT TO EXISTING PIPE EA 855.00 8 6 5,130.00 6 5,130.00
85 0990.0566 RANDOM RIPRAP CLASS III CY 135.60 10 5 678.00 5 678.00
Base Bid Totals: $755,048.31 $755,048.31
Project Category Totals
Project Category Amount This Request Amount To Date
193805070 PART A: STREET 462,071.27 462,071.27
CONSTRUCTION
193805070 PART B: STORM SEWER 292,977.04 292,977.04
CONSTRUCTION
Contract Change Item Status
CC Line Item Description Units Unit Contract Quantity Amount Quantity Amount
CC # p This This
Price Quantity Request Request To Date To Date
CO 1 86 2502.604 INSULATION-4"THICK SY 90.76 356 375.6 34,089.46 375.6 34,089.46
Contract Change Totals: $34,089.46 $34,089.46
Contract Total $789,137.77
Contract Chan a Totals
Number Description Amount This Amount To Date
Request
1 This CO provides for installation additional insulation over the existing 34,089.46 34,089.46
watermain due to the shallow depth of the pipe.
Page 52 of 84
Oak Park Heights
Request for Council Action
Meeting Date: August 31st 2021
Time Required: 1 Minutes
Agenda Item Title: Approve Change Order 91 —Lookout Trail Improvements
Agenda Placement Consent Agenda
Originating Department/Requestor: Eric Johnson, City Administrator
Requester's Signature:
Action Requested Approve Change Order#1 —Lookout Trail Improvements
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
The City has received the following CHANGE ORDER 91 necessary as part of the Lookout
Trail Project—water main insulation. Please see the attached memo from Lee Mann, City
Engineer.
Page 53 of 84
To: Eric Johnson, City Administrator From: Lee Mann, P.E.
City of Oak Park Heights City Engineer
File: 193805070 Date: August 9, 2021
Reference: 2021 Lookout Trail Improvements Project—Change Order#1
Eric,
During the installation of storm sewer on Lookout Trail, the existing watermain was found to be installed at a
depth of approximately 5.5', which is shallower than anticipated. Typically, watermain in Minnesota is
installed at a depth of 7.5' to 8' to minimize the risk of the pipe freezing due to frost penetrating into the
ground.
While it is our understanding that the City has not experienced any significant issues with the existing
watermain on Lookout Trail to date, the widening of the roadway towards the watermain (to the west)will
increase the potential of the watermain freezing in the future, particular at the shallower depth, and where the
watermain is closest to the roadway. There is a section of the roadway that is approximately 825 feet in
length where the watermain will be in close proximity to the new curb, resulting in an increased risk of
freezing.
Generally, when a watermain depth of 7.5' is not achievable, insulation is installed above the watermain to
minimize the risk of the pipes freezing. We have discussed with the contractor the option of installing 4"thick
insulation over the existing watermain along this 825-foot stretch of roadway. The additional cost to do this is
approximately $32,300, depending on the final quantity. Based on the information above, it is strongly
recommended that insulation be added over the water main in this area.
The cost for the project as originally bid is $975,985.95. With the additional cost to install insulation over the
existing watermain, the construction cost would be revised to approximately $1,008,300. The final cost will be
based on the actual work performed and items completed as measured in place, which include the balance of
minor quantity underruns and overruns, as is typical of a project of this nature.
Let me know if there are any further questions.
Stantec Consulting Services Inc.
Lee M. Mann, PE MN,WI,CA
Principal
Phone: 612-712-2085
Lee.Mann@stantec.com
c. file
Page 54 of 84
Owner: City of Oak Park Heights, 14168 Oak Park Blvd. N., Oak Park H Date July 29,2021
fid'Stantec Contractor: Dresel Contracting, Inc., 74044 July Ave., Chisago City, MN 55013
Bond Co:Travelers Casualty&Surety Co. of America, One Tower Square, 2SHS, Bond No:
Hartford,CT 06183 10737/8029
CHANGE ORDER NO. 1
2021 LOOKOUT TRAIL IMPROVEMENTS
STANTEC PROJECT NO. 193805070
Description of Work
This Change Order provides for installing additional insulation over the existing watermain due to the shallow depth of
the pipe. Installation of 6"of select granular borrow below the insulation, and 2"of select granular borrow above the
insulation is included in this Change Order.
Contract Unit Total
No. Item Unit Quantity Price Amount
CHANGE ORDER NO. 1
1 INSULATION -4"THICK (INCLUDES SAND) SY 356 $90.76 $32,310.56
Page 55 of 84
193805070CHOl Asm
Original Contract Amount $975,985.95
Previous Change Orders
This Change Order $32,310.56
Revised Contract Amount (including this change order) $1,008,296.51
CHANGE IN CONTRACT TIMES
Original Contract Times:
Substantial Completion (days or date):
Ready for final Payment (days or date):
Increase of this Change Order:
Substantial Completion (days or date):
Ready for final Payment (days or date):
Contract Time with all approved Change Orders:
Substantial Completion (days or date):
Ready for final Payment (days or date):
Recommended for Approval by:
STANTEC
Date:
_S
'7 301
Approved by Contractor: Approved by Owner:
DRE EIS CONTRA INC-ANG. CITY OF OAK PARK HEIGHTS, MN
2
2—
Date
Date Date
cc: Owner
Contractor
Bonding Company
Stontec
193805070C1101.x1sm
Page 56 of 84
Oak Park Heights
Request for Council Action
Meeting Date: August 31st 2021
Time Required: 1 Minute
Agenda Item Title: Approve Resolution—Accepting Donations for National Night Out Events
Agenda Placement Consent Agenda
Originating Department/Requestor: Steve Hansen, Chief of Police
Requester's Signature:
Action Requested Accept Donations for National Night Out Events 2021
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
See attached resolution outlining received donations to the City supporting the National Night
Out Events (Night to Unite).
Page 57 of 84
RESOLUTION 21-08-27
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY,MINNESOTA
A RESOLUTION AUTHORIZING RECEIPT OF DONATIONS AND DIRECTING THE DONATIONS BE
USED FOR NATIONAL NIGHT OUT EVENTS—"NIGHT TO UNITE"
WHEREAS,the following donations were made to the City of Oak Park Heights for the National Night Out
Events:
Kwik Trip: $500.00 check/cash donation
Tire Pros: $50.00 check/cash donation
Wal-Mart: $250.00 gift card donation
Fred's Tire: $25.00 gift certificates x3 for handouts
St.Paul Realtors Assoc: $50.00 Cub foods gift card donation
Joseph's Restaurant: Free ice cream cone gift cards x100(approx.val. -$150.00)
Kowalski's: 480 bottles of water, 50 boxes of(8)fruit snacks, 64 fruit cups(approx.val.
$400.00)
Stillwater Motors: 100 frisbees for handouts(approx.val. - $75.00)
WHEREAS,the City of Oak Park Heights is grateful for the donations.
NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of Oak Park
Heights shall accept the donations and that the City is authorized to use the donations for the
National Night Out Events.
Passed by the City Council of Oak Park Heights this 31st day of August, 2021.
Mary McComber
ATTEST: Mayor
Eric A. Johnson
City Administrator
Page 58 of 84
d �
Oak Park Heights
Request for Council Action
Meeting Date August 31, 2021
Agenda Item Discuss City Administrator Review Process
Time Req. 5
Agenda Placement Old Business
Originating Department/Requestor Councilwoman Carly Johnson
Requester's Signature
Action Requested. Discussion and approval
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
Attached is the proposed final draft of the revised performance review form. Councilmembers
should provide input on whether you like this new format or want some additional tweaks to it.
Once it is given final approval by the Council, the performance review will take place in early
September and be scheduled for a closed session at one of the September meetings, preferably
the first one if completed forms can be returned to the City Attorney's office by September 10.
Please discuss the attached form and instructions; make changes, if necessary; approve the final
process and form; and set the date for the closed session.
Page 59 of 84
City of Oak Park Heights
Performance Evaluation
City Administrator
PURPOSE
The purpose of the employee performance evaluation and development report is to increase
communication between the City Council and the City Administrator concerning the performance of the
City Administrator in the accomplishment of their assigned duties and responsibilities, and the
establishment of specific work-related goals and objectives.
PROCESS
1. The City Administrator completes the self-evaluation and provides it to a third-party facilitator.
2. The facilitator will copy and distribute the City Administrator Performance Evaluation form as well as
the City Administrator's self-evaluation to the Mayor and Council for review.
3. The facilitator will copy and distribute the City Administrator Performance Evaluation form to the
department heads of the city.
4. The department heads, Mayor and Council members will complete a performance evaluation for the
City Administrator and then return the completed form to the facilitator.
5. The facilitator will tabulate the results of the evaluation forms and create a summary evaluation. This
summary evaluation does not include merely compiling individual evaluations and providing those
individual responses directly to the City Administrator. Rather, the summary evaluation is a separate
document outlining the (1)the average score for each category based on the cumulative numbers from
the individual responses, (2)the average score for each question based on the cumulative numbers
from the individual responses, and (3)the inclusion of the specific narratives from each individual
evaluation. The summary also will generally identify who participated in the evaluation. For example,
all council members and number of Staff.
6. The Mayor and Council Members will provide the compiled evaluation to the Administrator for
review. The Mayor and Council members will meet in a closed session with the City Administrator to
discuss their compiled evaluation unless the City Administrator requests that meeting to be open.
Performance Evaluation - City Administrator [01501-02427/2914640/1] Page 1 of 6
Page 60 of 84
REVIEWER'S PACKET
Performance Evaluation
City Administrator Date:
Evaluation Period: to
Reviewer's Name
Please complete this evaluation form, sign it in the space below, and return it to
The deadline for submitting this performance evaluation is Evaluations will be
summarized by and provided to by the Mayor and Council Members for
discussion during a closed meeting.
Signature
Date submitted
Performance Evaluation - City Administrator [01501-02427/2914640/1] Page 2 of 6
Page 61 of 84
INSTRUCTIONS
Review the employee's work performance for the entire period; try to refrain from basing judgement only
on recent events or isolated incidents. Disregard your general impression of the employee and
concentrate on one factor at a time.
Evaluate the employee on the basis of standards you expect to be met for the job, considering the length
of time in the job. Check(,/)the number which most accurately reflects the level of performance for the
factor appraised using the rating scale described below.
Performance Standard Rating
Exceeds Expectations =EE 3
Fully Effective =FE 2
Needs Improvement =NI 1
No Opinion/Not Observed =N/O N/O
The standard evaluation form rates the City Administrator performance at four levels defined as follows:
Exceeds Expectations: Employee performance exceeds normal expectations of the position.
Fully Effective: Employee has achieved full competence in all critical measures of performance and
overall contribution is entirely satisfactory.
Needs Improvement: Employee has had adequate time, training, and the opportunity to achieve the fully
effective level but performance in one or more areas is below the level of full competence and
effectiveness.
No Opinion/Not Observed: Evaluator has no opinion and/or knowledge in this area.
L Performance Evaluation and Achievements
1. City Council Relationships 1 2 3 N/O
A. Effectively implements policies and programs
approved by the City Council.
B. Reports to the City Council in a timely, clear,
concise and thorough manner.
C. Accepts direction/instructions from Council
after Council action in an open and responsive manner.
Performance Evaluation - City Administrator [01501-02427/2914640/1] Page 3 of 6
Page 62 of 84
D. Effectively aids the City Council in establishing
long range goals.
E. Informs the City Council of current plans
and activities of administration and new developments
in technology, legislation, governmental practices
and regulations, etc in a timely manner.
Comments:
2. Public Relations 1 2 3 N/O
A. Projects a professional public image.
B. Is courteous to the public at all times.
C. Maintains effective relations with media
representatives.
D. Proactively supports or identifies initiatives
advancing accessibility, equity and inclusion.
Comments:
3. Employee Relations 1 2 3 N/O
A. Works well with other employees.
B. Seeks to develop skills and abilities of employees.
C. Motivates employees toward the accomplishment of
goals and objectives.
D. Delegates appropriate responsibilities.
F. Effectively supervises and directs staff.
Performance Evaluation - City Administrator [01501-02427/2914640/1] Page 4 of 6
Page 63 of 84
Comments:
4. Fiscal Management 1 2 3 N/O
A. Prepares realistic annual budget.
B. Seeks efficiency, economy and effectiveness in all
programs.
C. Controls expenditures in accordance with approved
budget.
D. Keeps City Council informed about revenues and
expenditures, actual and projected.
E. Ensures that the budget addresses the City Council's
goals and objectives.
Comments:
5. Communication 1 2 3 N/O
A. Oral communication is clear, concise, and articulate.
B. Written communications are clear, concise, and
accurate.
Comments:
6. Ouantitv/Ouality 1 2 3 N/O
A. Completion of work on time (meets deadlines).
B. Promotion of the long-term view for the city
in national, state, county, and local affairs?
Performance Evaluation - City Administrator [01501-02427/2914640/1] Page 5 of 6
Page 64 of 84
Comments:
7. Personal Traits 1 2 3 N/O
A. Proposes, when appropriate, ideas that could represent
new or different ways to advance council, department,
staff, or management goals?
B. Exercises thoughtful and calculated judgment in fiscal,
personnel, and other matters of public concern?
C. Deals with the Council, Department Heads, and staff
in a fair and impartial manner?
D. Demonstrates a willingness to explore new ways
to leverage existing and potential assets?
Comments:
8. Intergovernmental Affairs 1 2 3 N/O
A. Maintains effective communication with local,
regional, state and federal government agencies.
B. Pursues financial resources (grants) from other agencies.
C. Contributes to good government through regular
participation in local, regional, and state committees
and organizations.
D. Lobbies effectively with legislators and state agencies
regarding City programs and projects.
Performance Evaluation - City Administrator [01501-02427/2914640/1] Page 6 of 6
Page 65 of 84
E. Does the Administrator build and maintain relationships with members of commissions?
Comments:
Achievements relative to objectives for this evaluation period:
If you marked any response in Section I. Performance Evaluation and Achievements as 1, needs
improvement,please specify how the City Administrator can improve in this area:
Comments:
If you marked any response in Section I. Performance Evaluation and Achievements as 3, exceed
expectations please share this feedback regarding the City Administrator:
Comments:
Performance Evaluation - City Administrator [01501-02427/2914640/1] Page 7 of 6
Page 66 of 84
IL Narrative Evaluation
What would you identify as the City Administrator's strengths, expressed in terms of the principal results
achieved during the rating period?
Comments:
What performance areas would you identify as most critical for improvement?
Comments:
What suggestions or assistance can you offer the City Administrator to improve performance?
Comments:
III. Future Goals and Objectives
Specific goals and objectives to be achieved in the next evaluation period:
Performance Evaluation - City Administrator [01501-02427/2914640/1] Page 8 of 6
Page 67 of 84
CITY ADMINISTRATOR'S SELF-EVALUATION
1. Employee's overall self-evaluation of performance:
2. Job Related Strengths:
3. Development plans and areas targeted for improved performance:
4. Recommended major goals and objectives for next year:
5. Projects, tasks, meeting attendance, or activities that were particularly important about which
Council should be made aware?
6. How can your Mayor and/or City Council assist in your job success and enjoyment?
Performance Evaluation - City Administrator [01501-02427/2914640/1] Page 9 of 6
Page 68 of 84
7. Additional Comments:
Employee Signature Date
Performance Evaluation - City Administrator [01501-02427/2914640/1] Page 10 of 6
Page 69 of 84
Summary Report
The third-party facilitator should do a summary report following the template above, incorporating
cumulative scores and comments, without identifying specific reviewers. This summary evaluation does
not include merely compiling individual evaluations and providing those individual responses directly to
the City Administrator. Rather, the summary evaluation is a separate document outlining the (1)the
average score for each category based on the cumulative numbers from the individual responses, (2)the
average score for each question based on the cumulative numbers from the individual responses, and (3)
the inclusion of the specific narratives from each individual evaluation. The summary also will generally
identify who participated in the evaluation. For example, all council members and number of Staff.
Once summary provided to employee and Council, then Council in their performance evaluation meeting
can discuss. After discussion, Council should document that this evaluation has been reviewed and
discussed between the City Council and the City Administrator on:
Council Members Concurrence
YES /NO
YES /NO
YES /NO
YES /NO
YES /NO
City Administrator
Signature Next Evaluation Date
Performance Evaluation - City Administrator [01501-02427/2914640/1] Page 11 of 6
Page 70 of 84
Z4 -
x.
Oak Park Heights
Request for Council Action
Meeting Date August 31, 2021
Agenda Item Discuss Options for COUncll Goalsetting and Teambuildin 7 Sessions
Time Req. 5
Agenda Placement Old Business
Originating Department/Requestor Mayor McComber
Requester's Signature '��� �, `�I �' �/J}�72&g,)hp
Action Requested Discussion and possible action
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
I have corresponded with Laura Honeck and Dan Greensweig at the League of Minnesota Cities
regarding options for facilitating a teambuilding session. Council should discuss those options
for a Council goalsetting session as well as a possible Council/Staff teambuilding session.
Page 71 of 84
Oak Park Heights
Request for Council Action
Meeting Date August 31, 2421
Agenda Item Discuss Possible Updates to COVID-19 Procedures for City Hall and Public
Meetings
Time Req. 5
Agenda Placement New Business
Originating Department/Requestor Mayor McComber
Requester's Signature -
Action Requested Discussion and possible action
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
With new information from the CDC and Minnesota Department of Health regarding the Delta
variant and recent increase in cases of COVID-19, the City Council should discuss procedures
and practices for City Hall and City meetings relating to masking and in-person/virtual meetings.
Attached is the latest update to the Emergency Declaration Resolution for the City of Oak Park
Heights related to in-person meetings and the latest version of the Preparedness Plan.
Page 72 of 84
RESOLUTION: 21-05-23
RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS
AMENDING
SECTION 5 OF EMERGENCY DECLARATION 20-03-01 AND RESOLUTION 20-03-19
WHEREAS, the City Council issued an Emergency Declaration 20-03-01 on March 17, 2020 and
affirmed with Resolution 20-03-19 on March 24, 2020 related to the public health emergency for
COVID-19;
WHEREAS, on May 25, 2021, the City Council amended section 5 of the Declaration and Resolution;
and
WHEREAS, all other sections of the Declaration and Resolution remained unchanged and in effect.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS
DIRECTS THAT SECTION 5 OF EMERGENCY DECLARATION 20-03-01 AND
RESOLUTION 20-03-19 BE AMENDED TO READ:
5. In consideration of the recent (May 2021) guidance by the State of Minnesota and the US
Centers for Disease Control (CDC) the City shall resume "in-person" meetings of the City
Council, Planning Commission, and other advisory commissions as of July 1, 2021 until such
time as it may again be impractical or imprudent because of the COVID-19 health pandemic
to continue "in-person" meetings. All such meetings shall continue to follow such guidance
and any related updates as may be issued by the State.
Passed by the City Council of Oak Park Heights this 25cb day of May, 2021.
- q;1z,
M4 amber, Mayor
At
Jenn Piriski, City Clerk
Page 73 of 84
COVID-19 Preparedness Plan for the City of Oak Park Heights —
MAY 14th 2021 UPDATE *** TO BE IN EFFECT ON May 17th, 2021
***Subject to Further Revisions***
The City of Oak Park Heights is committed to providing a safe and healthy workplace for all our workers,citizens
and customers.To ensure we have as safe and healthy workplace,we have developed the following COVID-19
Preparedness Plan in response to the COVID-19 pandemic. This Pian is not a City-wide mandate or rule, rather
it provides guidance for City Officials, Staff,Visitors and related City events.
The City of Oak Park Heights Declaration of Emergency- 20-03-01 (March 2020)as well as Gov. Walz's
Emergency Order(s)still remain in effect as of May 171h, 2021, however:
This document is being revised as of May 17th 2021 in response to new CDC Guidance and Gov. Tim Walz's
announcements that that fully vaccinated people no longer need to wear a mask or physically distance in
any setting,except where required by federal,state,local, tribal,or territorial laws,rules, and regulations,
including local business and workplace guidance,see the attached links:
https://www.cdc.gov/coronavirus/2019-ncov/vaccines/fully-vaccinated-guidance htmI
https://mn.gov/governor/covid-19/news/#/detai I/appId/l/id/4821)65
All City Employees remain responsible for implementing and continuation of this plan. Our goal is to mitigate the
potential for transmission of COVID-19 in our workplaces and communities, and that effort requires full
cooperation among everyone. Only through this cooperative effort can we establish and maintain the safety and
health of our workers and workplaces.
The City is implementing and ensuring compliance with all aspects of this COVID-19 Preparedness Plan. The City
of Oak Park Heights staff have full support in enforcing the provisions of this policy.
Our workers are our most important assets. We are serious about safety and health and keeping our workers
working in the City of Oak Park Heights. Worker involvement is essential in developing and implementing a
successful COVID-19 Preparedness Plan. We have involved our workers in this process by seeking their feedback
towards developing this Plan.Our COVID-19 Preparedness Plan follows Centers for Disease Control and Prevention
(CDC) and Minnesota Department of Health (MDH) guidelines, federal OSHA standards related to COVID-19 and
Executive Order 20-48, and addresses:
• hygiene and respiratory etiquette;
• engineering and administrative controls for social distancing;
• cleaning, disinfecting, decontamination and ventilation;
Page 74 of 84
• prompt identification and isolation of sick persons;
• communications and training that will be provided to managers and workers; and
• management and supervision necessary to ensure effective implementation of the plan.
• protection and controls for pick-up, drop-off and delivery;
• communications and instructions for customers.
Appendix A outlines a number of links and resources related to the terms and goals found in this Preparedness
Plan.
Screening and policies for employees and officials exhibiting signs and
symptoms of COVID-19:
Workers have been informed of and encouraged to self-monitor for signs and symptoms of COVID-19. The
following policies found in Attachment B are being implemented to assess workers' health status prior to entering
the workplace and for workers to report when they are sick or experiencing symptoms. Employees are expected
to critically evaluate their personal health and make sound judgements before they come to the City Hall.
The City of Oak Park Heights has also implemented a policy for informing workers if they have been exposed to a
person with COVID-19 at their workplace and requiring them to quarantine for the required amount of time. In
addition, to protect the privacy of workers' health status and health information and generally consists of HIPPA
regulations, used of confidential communication protocols and limited access to personnel files. These are
common practices and shall be followed.
The City of Oak Park Heights has implemented leave policies consistent with Federal and/or State Laws that
promote workers staying at home when they are sick,when household members are sick, or when required by a
health care provider to isolate or quarantine themselves or a member of their household. Accommodations for
workers with underlying medical conditions or who have household members with underlying health conditions
have been implemented consistent with Federal and/or State Laws.See Attachment C—and note that there likely
are other additional Federal or State Updates.
Handwashing & Respiratory etiquette: Cover your cough or sneeze
See Attachment D - Basic infection prevention measures are being implemented at our workplaces at all times.
Workers are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout
the day, but especially at the beginning and end of their shift, prior to any mealtimes and after using the toilet.All
customers and visitors to the workplace will be required to wash or sanitize their hands prior to or immediately
upon entering the facility. Hand-sanitizer dispensers(that use sanitizers of greater than 60%alcohol)are at various
locations in the workplace so they can be used for hand hygiene in place of soap and water, as long as hands are
not visibly soiled.
Workers, customers and visitors are being instructed to cover their mouth and nose with their sleeve or a tissue
when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their
hands.They should dispose of tissues in provided trash receptacles and wash or sanitize their hands immediately
afterward. Respiratory etiquette will be demonstrated on posters and supported by making tissues and trash
receptacles available to all workers,customers and visitors.
Page 75 of 84
Social distancing:
Social distancing of six feet will be implemented and maintainer! between workers, customers and visitors in the
workplace through the following engineering and administrative controls:
The following shall be required until notice is provided:
1. All Visitors to the City Hall (including but not limited to: residents, non-city employees,
consultants, elected officials or hired contractors) may wear a FACEMASK and should follow
CDC and State Guidelines.
2. Staff are not required to wear a facemask in City Hall or other City properties if they are fully-
vaccinated; however if they are not fully vaccinated,they are encouraged to wear a mask and
that all Staff,Officials and Visitors follow State and CDC Guidelines.
3. Staff may attend off-site meetings and are not required to wear a mask to such meetings if they
are fully-vaccinated, but shall honor the site requirements of such location (when on official
business) and always consider their personal health and wellness to be sure they are
comfortable in any setting.Staff should let their Department Heads know of any concerns relate
to this subsection or any element of this document.
4. To the extent reasonable,social distancing of 6 feet is encouraged.
S. Use of the COMMON AREA BREAK ROOM should be limited to not more than SIX PERSONS at
any one time and such persons should follow sound social distancing practices.
6. Police and Public Works staff will additionally follow their own Departmental Policies for
the Public Works Garage and Police Department Areas and their related field operations.
7. Consistent with past guidelines, Employees shall not come to City Hall when ill.
8. 7/24/20 Update: In the event any State Order, Rule or Statute that conflicts with provisions of
this Plan,the City shall follow the State guidance;including,but not limited to recent Gov.Order
20-81 issued on 7/22/20 relating to face coverings.
Cleaning, disinfection, and ventilation:
Regular housekeeping practices are being implemented, including routine cleaning and disinfecting of work
surfaces, equipment, tools and machinery, delivery vehicles and areas in the work environment, including
restrooms, break rooms, lunch rooms, meeting rooms, checkout stations,fitting rooms, and drop-off and pick-up
locations. Frequent cleaning and disinfecting will be conducted in high-touch areas, such as phones, keyboards,
touch screens, controls, door handles, elevator panels, railings, copy machines, credit card readers, delivery
equipment, etc. Public Works staff will be generally responsible for routine cleaning operations of public areas;
however, the City asks all staff to monitor that effort and pitch-in if time allows. Each employee shall be
responsible for regular cleaning and implementation of hygienic practices at their workstation in the office,
Page 76 of 84
Appropriate and effective cleaning and disinfectant supplies have been purchased and are available for use in
accordance with product labels, safety data sheets and manufacturer specifications and are being used with
required personal protective equipment for the product. These are available in CLEANING CLOSET and or can be
placed at your desk or work areas. The maximum amount of fresh air is being brought into the workplace, air
recirculation is being limited and ventilation systems are being properly used and maintained.Steps are also being
taken to minimize air flow blowing across people.
Communications and training:
This COVID-19 Preparedness Plan is to be all communicated to all workers on or before June 1st, 2020 along with
prompt updates when alternations are made and necessary training is to be provided if needed. Additional
communication and/or training will be ongoing, Instructions will be communicated to vendors and visitors about:
how drop-off, pick-up, delivery and permits will be conducted to ensure social distancing between the customers
and workers; required hygiene practices, etc.
Customers and visitors will also be advised not to enter the workplace if they are experiencing symptoms or
have contracted COVID-19. SIGNS will be posted. All staff are to work through this new program together and
update the training as necessary.This COVID-19 Preparedness Plan has been certified by The City of Oak Park
Heights management and was posted throughout the workplace on or before June V. It will be updated as
necessary,
City Council, Planning Commission, Parks Commission Events:
In light of the events of the Week of May 101h, 2021 with issued guidance by Gov. Walz and the CDC,the City will
resume standard "in-person" meetings (City Council, Parks and Planning Commission) commencing July 151,
2021.Therefore, all June 2021 meetings will continue to be held remotely.
The May 25"and/or June 22nd City Council meetings will attempt a hybrid-format made possible due to new
technology; however thereafter(post July 15`, 2021)all meetings shall be "in-person" and following the guidance
found in this document and other statutory requirements.
Any other Ad-hoc or other advisory commissions shall additionally follow this guidance.
May 17`h Update and All Elements-Certified by:
Gam"_
Date 5/17/21
Eric Johnson
City Administrator
Page 77 of 84
Oak Park Heights
Request for Council Action
Meeting Date: August 31"2021
Time Required: 5 Minutes
Agenda Item Title: No Parking Area-Olene Ave. N
Agenda Placement New Business
Originating Department/Requestor: Eric Johnson, City Administrator
Requester's Signature:
Action Requested Discussion, Possible Action
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
Over the last several months, the city has received comments from residents to the south 14399 Olene
Ave. that they have had a difficult time moving through this area as the various businesses have, at
least in a paraphrase of their words; "unreasonably" blocked this roadway due to their customers,
deliveries and/or staff parking in the street and which can become impassible when several cars are
moving through. This also included,parking a tow truck vehicle in the street and/or appearance of cars
being worked on in the street. Also note this area is essentially a large"dead-end"with one way in and
out.
In discussing these issues with the Owner of the property (Kevin LaCasse) and two tenants (Fixem -
All- Motors and NAPA) neither had on objection to a no-parking area, but if one space for a very
limited duration could be retained it would be helpful. These parties seemed to appreciate the issues by
the neighbors and have been willing to try to solve the stated concerns as well.
So, attached is REDLINE/DRAFT language
to City Ordinance 1117 that would establish
this no parking zone, but would preserve one
147 ' Na Paving TWO
o
..
r
Parking space for 10- minute duration. This ARROWS-EAST SIDE
would better enable the City address any935 5934 5952 5925 & OF OtENE A VE-except �=
.
future issues and may aid these tenants help 5919 539si IM51S
921 s91o.�� s9oi . ,58813 6for ONE SPACE for 10
7 MIN-accomodating for
reduce conflicts.
5892 5556 5557 s c�_ sa deliveries/or drop off.
=53as i:5s71
5876 ' 5857 58729
5&b2K �..
It would appear that the areas proposed would SM 5369 I��53 9 . 5855
not conflict with MN Stat. 169.34 and these 58,11 5"'5835 5,93f55355834 5862 14751°`'
5317' 5509
would be considered for final I0-Minute zone 5826.,1 5839 5810 '551J- 59`h S7.N,
5314 X 5341 { 14386::::::.:1 5854
placement. 58th i"k,
Swager Park
The Council could adopt the ordinance
amendment as outlined or discuss further.
Page 78 of 84
1117
AN ORDINANCE RELATING TO THE PARKING OF VEHICLES
THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS, WASHINGTON COUNTY,
MINNESOTA, DOES ORDAIN:
1117.01 Definitions.
As used herein, the term:
A. "Vehicle" means any device in,upon, or by which any person or property is
or may be transported or drawn upon a highway, except devices moved by
human power or used exclusively upon stationary rail or tracks, and
B. "Street"means any street,avenue,place,drive,or any other public way in the
City of Oak Park Heights.
1117.02 No Parking.
There shall be no parking at any time of any vehicle at the following street locations
in the City of Oak Park Heights:
A. South side of 64th Street North.
B. South side of Upper 63rd Street North, West of Paris Avenue.
C. South side of 63rd Street North.
D. East side of Paul Avenue.
E. North side of 62nd Street North.
F. Peller Avenue North, 40 feet back from 59th Street North, East side from
60th Street North to Upper 61 st Street.
G. West side of Stagecoach Trail.
H. Both sides of Mill Road, now called 59th Street North, West of 95.
I. West side of Peabody Avenue North, North of Beach Road North.
J. East side of Olinda Avenue North.
K. Both sides of Omaha Avenue North, from 60th Street North to the dead end
near the St. Croix Bowl.
L. East side of Olene Avenue North between 60th Street North Frontage
Road) and the northern boundary line of 59th Street North. One
parking space shall be identified and preserved by the City to
accommodate_for a single vehicle, 10 minute parking zone. Page 79 of 84
1117.03 No Parking for More than Twenty-Four Hours.
No vehicle shall be parked on any street in the City of Oak Park Heights for more
than twenty-four (24) consecutive hours.
1117.04 Emergency Declaration.
Whenever, in the opinion of the Mayor of the City Of Oak Park Heights, an
emergency exists in the City, or in a section or sections thereof, because of snow,
freezing rain, sleet,ice, snowdrifts, or other natural phenomena which create, or are
likely to create hazardous road conditions impeding, or likely to impede, the free
movement of fire,health,police, emergency, or other vehicular traffic, or the safety
and welfare of the community,the Mayor may declare an emergency to exists for a
period of seventy-two (72)hours, but such emergency may be sooner terminated if
conditions permit. If the Mayor is absent from the City or is unable to act,the said
emergency may be declared by any two(2)members of the City Council. Notice of
such emergency shall be given by radio,television,or press,which news media shall
be requested to cooperate with the City officials, and when given such notice, shall
constitute due and proper notice. Said notice shall specify the hour that said
emergency commences and there shall be an interval of at last six(6)hours between
the first time that notice is given and the commencement of said emergency.
1117.05 Emergency Parking Restrictions.
A. During said period of emergency,no vehicle shall be parked or left standing
on any streets from 1:00 A.M. to 8:00 A.M.
B. The parking of vehicles directly in front of all-night eating establishments on
the above-described streets during said emergency between the hours of 1:00
A.M. and 8:00 A.M. will not be prohibited under Section 1117.07 of this
Ordinance if the owner or operator of the vehicle is inside the eating
establishment while it is parked, and is available to move said vehicle if it is
hindering snow removal operations. If the owner or operator does not
remove his vehicle when requested by a police officer or a City employee
engaged in removing snow, said vehicle may be removed as provided in
Section 1117.07.
C. Parking may be resumed on individual streets in this area as soon as the snow
has been removed from these streets, except as may be otherwise restricted
by ordinance.
1117.06 Parking During Emergency.
2
Page 80 of 84
During the period of said emergency, all vehicles on streets, avenues, places, and
drives of the City of Oak Park Heights shall be parked as follows:
A. All vehicles on streets, avenues,places, and drives of the City of Oak Park
Heights, between the hours of 8:00 A.M. and 8:00 A.M. of the succeeding
day, shall be parked only on the side of the streets, avenues, places, and
drives bearing even-numbered United States Post Office addresses on even-
numbered days of the month.
B. All vehicles on streets, avenues,places, and drives of the City of Oak Park
Heights, between the hours of 8:00 A.M. and 8:00 A.M. of the succeeding
day, shall be parked only on the side of the streets, avenues, places, and
drives bearing odd-numbered United States Post Office addresses on odd-
numbered days of the month.
C. Where parking is normally permitted only on one side of the street,vehicles
parked pursuant to the aforesaid provisions may be parked on that side of the
street only.
D. The parking of vehicles on streets during the period of said emergency that
are directly in front of business places during business hours will not be
prohibited unless the vehicle in front of said business establishment is
hindering snow removal.
1117.07 Temporary Parking Restrictions Imposed by the Chief of Police for the City of
Oak Park Heights. The Chief of Police for the City of Oak Park Heights may
impose temporary parking restrictions in any area of the City for up to forty-eight
(48) hours as may be required under either or any of the following circumstances
and implementing the following procedures:
A. To facilitate the public safety, health and welfare of the residents of the
City of Oak Park Heights and the community should the Chief of Police
determine that a temporary parking restriction imposed within the given
neighborhood or district of the City is required because of any significant
traffic impacting event such as major sporting events, civic activities,
public works projects or other events that will have a significant impact on
traffic circulation and flow through a neighborhood or neighborhoods in
the City of Oak Park Heights as a result of such an event the Chief may
impose parking restrictions.
B. When such temporary parking restrictions are declared by the Chief of
Police for the City of Oak Park Heights, all existing parking signs now
located within the area to be temporary restricted shall be covered and
temporary signs establishing the temporary no parking restriction shall be
3
Page 81 of 84
posted throughout the affected areas at the beginning of such parking
restricted time and removed and collected by the City at the end of the
parking restricted time.
C. There shall also be posted at the public bulletin board for the City of Oak
Park Heights a notice by the Chief of Police that he has declared a
temporary parking restriction, identifying the area or areas so impacted by
the temporary restriction, the dates and times and hours of the restriction,
and the purpose for which the restriction is being imposed. Copy of said
notice will also be provided to the Director of Public Works and published
in a legal newspaper established by the City of Oak Park Heights.
1117.08 Removal.
A. Any vehicle which shall be left parked or standing in violation of this
Ordinance may be summarily removed without notice to the owner or
operator by officers of the police department of the City of Oak Park Heights,
or persons employed or designated by them, and stored in any appropriate
place. All necessary costs and expenses of towing,removing and storing of
such vehicles shall be first paid to the person or persons designated, by the
person claiming the vehicles before release of the same.
B. The City of Oak Park Heights shall not be responsible for any damage to
such vehicles removed in accordance with the provisions of this Ordinance.
1117.09 Violation.
It shall be unlawful for any firm, person, or corporation to cause, allow, suffer, or
permit any vehicle operated by or registered in the name of such person, firm, or
corporation to be parked contrary to the provisions of this Ordinance. The presence
of any vehicle on a public street in the City of Oak Park Heights,parked contrary to
the provisions of this Ordinance, shall be prima facie evidence that the registered
owner of said vehicle submitted or authorized the commission of the violation.
1117.10 Penal .
Any person, firm, or corporation violating the provisions of this Ordinance shall be
guilty of a misdemeanor and upon conviction thereof shall be subject to a fine not
exceeding Seven Hundred Dollars($700.00)or imprisonment not exceeding ninety
(90) days, or both.
4
Page 82 of 84
Oak Park Heights
Request for Council Action
Meeting Date: August 31"2021
Time Required: 15 Minutes
Agenda Item Title: Norell Ave-Backage Road —Plans Update
Agenda Placement New Business
Originating Department/Requestor: Eric Johnson, City Administrator
Requester's Signature:
Action Requested Discussion, Possible Action
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
STANTEC will be providing an update of the Norell Ave. Backage Road to the City Council.
Final plans are nearing completion and they wanted to provide a general update. Layout concepts
will be presented at the meeting. See attached general layout
One action item will be the need to set-up a final NEIGHBORHOOD MEETING.
Page 83 of 84
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