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HomeMy WebLinkAbout10-18-2021 Parks and Trail Commission Packet CITY OF OAK PARK HEIGHTS 4k PARKS COMMISSION MEETING AGENDA MONDAY, OCTOBER 18, 2021 5:30 PM — Park Walkthroughs: Cover Park and Swager Park 6:00 PM — Regular Meeting at City Hall Council Chambers L Call to Order IL Approval of Agenda III. Approve Parks and Trails Commission Minutes — September 20, 2021 (1) IV. Department/Commission Liaison Reports A. Arborist(2) B. Public Works Director (3) C. Other/ Commission Liaison Report V. Visitors/Public Comment This is an opportunity for the public to address the Commission with questions or concerns not on the agenda. Please limit comments to three minutes. VI. Public Hearing None VII. Old Business A. Swager Park Playground Equipment Replacement B. Brekke Park Train Equipment(4) VIII. New Business A. Summer Park Program Coordinator Position Replacement Process (5) IX. Informational A. Next Meeting: Monday, November 15 at 6:00 p.m. at City Hall B. Upcoming Council Meeting: Tuesday, October 26 at 6:00 p.m. at City Hall X. Adjourn Pagel of 38 THIS PAGE INTENTIONALLY LEFT BLANK Page 2 of 38 Encl. 1 L Call to Order: Chair Chirhart called the meeting to order at 6:00 p.m. Present: Vice Chair Peterson, Commissioner Thoreson and Commissioner Berres. Also present: Assistant City Administrator Pinski, Public Works Director Kegley, Arborist Danielson, and Commission Liaison Councilmember Johnson. Absent: Commissioner Hoeppner. It Approval of Agenda _ No additions or changes were made to the Agenda. III. Approve Parks and Trails Commission Minutes—August 16, 2021: Chair Chirhart, seconded by Commissioner Berres, moved to approve the Minutes. Carried 4-0. IV. Department/Commission Liaison Reports: A. Arborist: Arborist Danielson reported that the she had been working on an Emerald Ash Borer Management Plan for the City, and that she would be bringing it to the City Council for approval at their October 12 City Council meeting. B. Public Works Director: Public Works Director Kegley reported that the park attendants would be working through the end of September, and that the City would be keeping the park shelters open as long as possible and likely closing mid-October. C. Other/Commission Liaison Reports: Councilmember Johnson reported that the City Council authorized staff to work with the City Engineer for a proposal to reconstruct the trail along 58th Street east of Osgood. V. Visitor/Public Comment: George Vania, a resident at Boutwells Landing, was present at the meeting and expressed thanks to the City staff for their work on maintaining the trail system. VI. Public Hearings: None VII. Old Business: A. Cover Park Garden and Historical Marker Sign: The Commissioners reviewed and discussed different design ideas for the sign at Cover Park and selected a single pedestal sign style. Vice Chair Peterson, seconded by Commissioner Berres, moved to direct staff to obtain cost estimates for the sign and set up a time at the next meeting to pick a location at the park for the sign to be placed. Carried 4-0. B. Community Garden Program Annual Review: Commissioner Thoreson provided feedback on the program and suggested the marketing begin earlier in 2022. Councilmember Johnson reported that the garden beds needed to be cleaned out by October 31 as per the policy. No action was taken. Page 3 of 38 X. New Business: A. Swager Park Playground Equipment Replacement: Public Works Director Kegley reported that the old play structure was taken down and hauled away. He provided a packet of options for replacement structures in that location. He suggested the Parks and Trails Commissioners stop at Swager Park after Cover Park at their next meeting to look at the site. Commissioner Berres suggested the City consider spreading out the equipment and installing fewer more natural feeling and looking pieces. She showed pictures of the play space at Mattocks Park in St. Paul as a concept idea. Chair Chirhart, seconded by Vice Chair Peterson, moved to direct staff to put a notice of park planning in the City's December newsletter asking for advice, and to direct staff to set up a time to meet at the park. Carried 4-0. Commissioner Berres offered to be a part of any planning meetings and discussions. B. Discuss Meeting Start Time—Possible Amendment to Bylaws: The Commissioners discussed the meeting start time and suggested no changes be made. No action was taken. C. Zephyr Theater Shakespeare in the Park Event: Assistant City Administrator Pinski provided a post-event report received by the program director to the Commissioners. No action was taken. XI. Informational: A. Next Meeting: Monday, October 18 at 6:00 p.m. at City Hall B. Upcoming Council Meeting: Tuesday, September 28 at 6:00 p.m. at City Hall XII. Adjourn: Vice Chair Peterson, seconded by Commissioner Berres, moved to adjourn at 6:45 p.m. Carried 4-0. Respectfully submitted, Jennifer Pinski Assistant City Administrator Page 4 of 38 Encl. 2 Oak Park Heights Request for Council Action Meeting Date: October 12, 2021 Time Required: 10 minutes Agenda Item Title: Emerald Ash Borer—Management Plan Agenda Placement: New Business Originating Department/Requestor Eric Johnson, City Administrator Requester's Signature Action Requested Discussion, Possible Action Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): At the City Council's 2021 Goal setting discussion, the Council did further discuss the Emerald Ash Borer(EAB) as an active concern and desired additional actions on the part of the City —especially since it has now been identified in the City. In discussing options with the City Arborist, Lisa Danielson it is believed that a comprehensive plan is necessary to address the EAB and how it relates not only to City owned trees in the right-of-way and parks, but also on private property— as no tree will be left untouched by this invasive. Attached is the proposed EAB Management Plan developed by City Arborist Lisa Danielson for 2021- 2025 and which engages both public and private trees and outlines methods and policies the City Staff will follow. The estimated $250,000 in total costs for the five-year plan will exceed the City fund balance of$170,000 as of now. So future funds will be necessary, however hopefully these can be acquired from possible grants in the future or cost savings not yet identified. Staff would please ask the Council to review the Plan and to please consider a formal adoption. Once adopted Staff will move forward with its elements and hopefully begin to reduce EAB stresses. Page 5 of 38 S Emerald Ash Borer Management Plan City ofOak Park Heights zou 4k TABLE OF CONTENTS Purpose ....................................................................................................................................................1 Background ..........................................................................................................................................2 Recognitionof EAB ..........................................................................................................................2-5 Inventory .................................................................................................................................................6 TreeManagement Plan .....................................................................................................................6-8 BoulevardTrees......................................................................................................................6-7 PublicProperty Trees ...............................................................................................................8 Private Property Trees ..........................................................................................................8-9 Education and Community Outreach ................................................................................................10 WoodUtilization ............................................................................................................................10-11 Monitoringand Tracking .....................................................................................................................11 Budget/Funding ....................................................................................................................................11 5-Year EAB Plan ....................................................................................................................................12 End of 5-Year EAB Plan Results ..........................................................................................................13 Appendix A: City Resources Appendix B: Other Resources-Handouts and Online Links Appendix C: Photos and Charts Page 7 of 38 City of Oak Park Heights 4k Emerald Ash Borer Management Plan Purpose By implementing the provisions in this management plan, the City will take a proactive and informed approach to identify and mitigate infestations of the emerald ash borer (EAB) and continue to help prepare City staff, council, commissions, and residents, now that EAB has been confirmed in Oak Park Heights. The expected loss of ash trees in the City due to this insect will have an economic impact on both the City and its residents. It will also have an effect on property values, quality of life and the environment. The goal is to buffer these impacts by implementing current management strategies and options regarding what is known about this pest and its management in other states, and in areas where it has already been confirmed, taking a proactive approach will enable the City to address public and private needs in an efficient and effective manner. Below are some takeaways from this management plan: • EAB will cost the City a significant amount of money regardless of what management approach(es) is/are taken. • There are an estimated 500 ash trees located along City Boulevard Right-of- Ways, within the maintained areas (mowed area) of City Parks and on other City owned Public Property (ie. City Hall Building). • A trunk injection of emamectin benzoate (chemical treatment) has proven to protect an ash tree from EAB for 2-3 years. • All management of EAB (tree removals, planting and treatments) will be in addition to the City's typical tree maintenance of tree removals, planting and pruning. Page 8 of 38 Background Agrilus planipennis, more commonly known as emerald ash borer (EAB) is a non-native destructive wood-boring pest of ash trees (Fraxinus spp.). EAB was first discovered in North America in 2002 in Michigan. The borer is native to China and probably arrived to North America on solid wood packing material carried on cargo ships or airplanes. It has killed millions of ash trees in the state of Michigan and has now spread to thirty-five states as well the District of Columbia and five Canadian provinces. All species of ash appear to be susceptible. In Minnesota, green ash is the species most commonly planted in urban and suburban landscapes and it also occurs naturally in native woodlands. White ash is occasionally planted and occurs naturally in native woodlands. Black ash is a species primarily found in wet areas, such as black ash swamps in northern Minnesota. Site and soil moisture factors do not seem to make much difference in terms of a tree's susceptibility to EAB. Emerald ash borer adults can fly at least a half mile from the tree when they emerge. However, new infestations are most often created when people transport infested nursery ash trees, logs or firewood into uninfested areas. Shipments of ash trees and transportation of firewood has been regulated by the state to reduce the spread of EAB. It was first discovered in Minnesota in 2009 and has since spread throughout much of the southern half of the state (Total of 87 counties in Minnesota and 28 counties have EAB infestations-August 2021). Washington County is a designated quarantine area and transportation of ash wood outside of the county is prohibited. Emerald ash borer was first confirmed in Oak Park Heights in July of 2021 near Osgood Ave N. Recognition of EAB Signs and symptoms of EAB that can help detect an infestation include: • Increased woodpecker activity/damage (Photo#1) • Bark splitting o Vertical fissures on bark o Galleries exposed under bark split • Sprouting of epicormic shoots from the base of the tree (Photo#2) Page 9 of 38 • Canopy dieback/branch dieback (Photo#3) o Begins in the top one-third of the trees canopy o Progresses until the tree is bare • "D"-shaped exit holes created by adult insects as they emerge from the tree (Photo #4) • Serpentine ("S"-shaped) larval feeding galleries underneath the bark (Photo #5, Photo #6) • The presence of EAB or larvae o Adult-Bright, metallic green % inch long, flattened back (Photo#7) o Larva-Creamy white, legless (Photo#8) Recognition of EAB Photos ar r = (Photo#1-Increased woodpecker d activity, Shallow woodpecker holes) 1 - FY 1 j r�{'_� �'. III ♦ f. �rt SM++" K rF MT• qr. (Photo#2- Sprouting of epicormic shoots from the base of the tree) Page 10 of 38 �r (Photo#3 Canopy dieback/branch dieback) r, x•,*may �p E. r gr , IN VIR t t Y- - t (Photo#42"D-shaped exit holes) C• " Page 11 of 38 (Photo#5- Serpentine ("S"-shaped) larval feeding galleries underneath the bark) A�° f • p. i it f4: q+J (Photo#6 Serpentine ("S"-shaped) larval feeding galleries underneath the bark) k �r T , (Photo#7-Adult Emerald Ash Borer and "D"- shaped exit holes) (Photo#8-Emerald Ash Borer Larva) Page 12 of 38 Inventory The City completed an ash tree inventory in June 2021. All boulevard trees on the City owned road right-of-ways, park open spaces and City Hall were included. A total of around 500 ash trees were inventoried. Out of these trees inventoried most of them are located on the City Boulevard Right-of-Ways. Tree Management Plan Boulevard Trees • The City will continue the policy of excluding any new ash tree plantings in the public right-of-way and will prohibit citizens and business from planting ash trees. The prohibition applies only to Froxinus spp. (green ash, white ash, black ash and blue ash) and does not include Sorbus spp. (mountain ash). • The City shall begin to further inventory any poor quality ash trees or trees in fair condition with major defects once this management plan is adopted and continuously monitor all other City ash trees. • The City will not immediately remove any ash tree that is considered to be stressed, poor structured, dead, dying or diseased (City Boulevard Right-of-Way trees only). A tree removal list will be started and trees will be removed on the list in proper order based on: trees with demonstrated EAB infestations, trees with overhead or underground utility conflicts, trees with major structural defects and trees that are not able to be treated. If an ash tree(s) is considered hazardous to the public, it will be removed as soon as possible. • The City will not remove apparently healthy ash trees, and has no plan to remove mass amounts of ash trees that are not diseased within neighborhoods heavily populated with ash trees. • The City will replace removed boulevard trees in residential areas (City Boulevard Right-of-Way trees only) where appropriate, such as areas that do not contain infringements on the locations of underground utilities, overhead utilities, traffic signs, street lights ect. Page 13 of 38 • The City will not trim or remove ash trees on the boulevard during the EAB flight season (May-September) unless it is an emergency. • Boulevard trees found to be infested with EAB will be marked with a small green painted dot or a piece of green flag tape tied around the trunk for identification. EAB Treatment on City Boulevard ROW's and Public Property ASH TREE TRUNK INJECTION CRITERIA The City Arborist will have main discretion in determining which City trees will be treated and which trees will not be treated based on the condition of the tree. The selection of the treatment will be based on the following criteria for each tree: • Injection Timeline: Full leaf out until prior to fall leaf color (Approximately June 151_ September 3011) • Size of the tree must be at least 14" DBH (diameter at breast height). • Individual tree considerations: o Health of the tree o Location of the tree in relation to the trail/sidewalk, driveway, street, curbing, ect. o Good form o No external wounds o No structural damage to roots o No construction damage o No significant utility impairment (such as underground or overhead utilities) o Tree is not competing with other trees or infrastructure o Tree shows no more than 30% canopy decline if infestation is suspected • Legacy Trees o Greater than 20" DBH o Provide significant benefit to the community, neighborhood and homeowner o Located in good growing conditions Page 14 of 38 Public Property Trees • The City will not plant any new ash trees on public property. • The City shall begin to remove any poor quality tree or trees in fair condition with major defects. • Ash trees located within the maintained areas (mowed areas) of the parks showing symptoms of EAB will be removed in accordance with the recognized best practices to slow the spread to the community. • Ash trees in wooded areas will be left alone unless tree failure would result in harm or damage to adjacent structures or targets. If infestation is early, the tree(s) will be removed as needed to slow the spread to the community. • It is not the intent to remove healthy ash trees to manage the spread of EAB, without special circumstance. • In mowed areas, ash trees will be replaced where appropriate. Replacement trees will be placed to promote species diversity, and will favor native species when possible. • The City will not trim or remove ash trees on the boulevard during the EAB flight season (May-September) unless it is an emergency. • Public property trees found to be infested with EAB will be marked with a small green painted dot or a piece of green flag tape tied around the trunk for identification. Private Property Trees • Ash trees on private property are the responsibility of the property owner. • Planting of any new ash trees is very strongly discouraged. • Property owners are strongly urged to monitor EAB. If a resident would like their ash tree inspected please contact the City Arborist, Lisa Danielson. • Property owners and hired licensed tree contractors should not trim or remove ash trees on private property during the EAB flight season (May-September) unless it is an emergency. Page 15 of 38 • The City permits residents to use chemical treatments on their private ash trees given the following: o Private contractors must hold a current City of Oak Park Heights Tree Worker's License (must apply for annually) and hold a Minnesota Department of Agriculture Commercial Pesticide Applicators License. o Only the approved injection method by the Minnesota Department of Agriculture is to be used by the licensed applicator. o Private contractors are to submit Page #6 of the Current Year's City of OPH Tree Worker's License Application monthly to the City Arborist (See Appendix A for a copy of the form). • The City will encourage residents to replace trees lost with appropriate species for their site or to plant new trees in advance of EAB infestation and ash tree removal. • The City will not treat or dispose of any ash trees (twigs, branches, logs, stumps, roots) from private property. • Residents with a private tree(s) found to be infested EAB will be mailed a notification letter and a copy of City ordinance 1302. Trees must be promptly addressed during the timeline given in the letter to avoid any future nuisance enforcement actions on the part of the City. • Private trees found to be infested with EAB will be marked with a piece of green flag tape tied around the trunk for identification. Schedule/Timeline Starting Fall 2021 through Spring 2022 -Removal of EAB infested trees will take place. o Residents with ash trees demonstrated to be infested with EAB on the City Boulevard ROW will be mailed a letter notifying them of the infestation and of the required tree removal. Page 16 of 38 o Residents and/or Property owners with private ash trees demonstrated to be infested with EAB will be mailed a letter notifying them of the infestation and required tree removal they are to have completed within a given timeframe. -Removal of poor condition ash trees on City Boulevard ROW's will take place. o Residents will be mailed a letter notifying them of the upcoming tree removal to take place. -Pruning of Ash trees along City Boulevard ROW's and on Public Property that are due for scheduled maintenance will take place. o During this timeframe Residents are also encouraged to have private ash trees pruned if they feel their tree is due for maintenance. Spring 2022 o Replacement trees will be planted where ash trees were removed Fall 2021 along City Boulevard ROW's where appropriate and on Public Property where appropriate. o May/June 2022 Preventative treatments for EAB will begin if this option is chosen Education and Community Outreach The City will continue to educate the community concerning EAB using newsletter articles, updates during commission meetings, the City website, and the City Facebook page; and a variety of handouts will be available at City Hall for residents to take home. Wood Utilization The City will publicize the Minnesota Department of Agriculture's regulations for handling ash wood removal. Washington County is currently under a quarantine which prohibits the transportation of wood outside of the County. From October 1 to April 30, EAB infested trees Page 17 of 38 can be removed and transported only within the quarantine area, so long as they are promptly chipped to the required dimensions of less than 1"x1"x1". Monitoring and Tracking The City will track the spread of EAB in Oak Park Heights in conjunction with the Department of Agriculture and Department of Natural Resources. The City will also monitor trees that have been treated as reported by private contractors. o Contractors are to submit Page #6 of the Current Year's City of OPH Tree Worker's License Application monthly to the City Arborist (See Appendix A for a copy of the form). Budget/Funding The City has an established fund for the eradication of the emerald ash borer. The present balance of this fund is $120,000. The 2022 Preliminary Budget has allocated an additional $50,000 to the fund ($170,000 total funds available in 2022). Future funding may be required to continue the eradication of the EAB as per the management plan. In addition to the above $170,000, the City presently has the Tree Replacement Fund with a balance of $77,600. The Tree Replacement Fund is supported with a Payment in Lieu of Tree Replacement required from the development or construction within the City when the trees removed are not replaced with an equivalent number of trees. Future funding may be restricted as the City has a limited amount of area left to be developed. Prior to EAB, the City replaced on average $12,000/year. Present funds would support approximately 6 years of regular tree replacement without consideration of EAB. Page 18 of 38 5-Year EAB Plan YEAR PROJECTED EAB Management Tactics EXPENSES 1 $20,000.00 • Removal of Poor Quality Ash Trees • Removal of City owned Ash trees demonstrated to be (2021) infested with EAB 2 $75,000.00 • Removal of Poor Quality Ash Trees • Removal of City owned Ash trees demonstrated to be (2022) infested with EAB • Removal of City owned Ash trees that do not qualify for treatment • Trunk Injections for City owned trees which qualify for treatment • Voluntary Ash tree Removal Program for City owned Ash trees (Cap @ $10,000.00 for the year) • Planting of Replacement Trees(^'$15,000.00) 3 $65,000.00 • Removal of Poor Quality Ash Trees • Removal of City owned Ash trees demonstrated to be (2023) infested with EAB • Removal of City owned Ash trees that do not qualify for treatment • Trunk Injections for City owned trees which qualify for treatment • Voluntary Ash tree Removal Program for City owned Ash trees (Cap @ $10,000.00 for the year) • Planting of Replacement Trees(^'$15,000.00) 4 $60,000.00 • Re-treatment of trees that were treated in 2022 • Removal of City owned Ash trees demonstrated to be (2024) infested with EAB • Trunk Injections for City owned trees which qualify for treatment • Voluntary Ash tree Removal Program for City owned Ash trees (Cap @ $10,000.00 for the year) • Planting of Replacement Trees(^'$15,000.00) 5 $30,000.00 • Re-treatment of trees that were treated in 2023 • Removal of City owned Ash trees demonstrated to be (2025) infested with EAB TOTAL PROJECTED Since the Total Projected Expenses exceed the 2022 EXPENSES FOR THE S- budget balance, Projected Expenses will be adjusted YEAR PLAN= $250,000.00 or additional funding will be needed. Page 19 of 38 End of 5-Year Plan Results At the end of this 5-Year EAB Management Plan the City will have reduced the amount of ash trees by 30-40% along City boulevard ROW's and on Public Property by removing poor quality ash trees and ash trees determined to be infested with EAB. Ash trees that were not removed have been treated and should continue to be treated every two years or as the current recommendation suggests. Page 20 of 38 Encl. 3 City of Oak Park Heights 14168 Oak Park Blvd N.•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574 Memorandum To: Park Commissioners From:Andrew Kegley, Public Works Director Date: 10/18/2021 Re: PW Director Update for October 2021 Trail Patching- Autumn Hills Park Trail Loop and 58th St N The City contracted with RCM, a company that specializes in spray patching to patch some difficult cracks and pot holes within the Autumn Hills Park Trail loop. The final product turned out great, so we've requested and Council approved patching along the 58th St Trail. The work will occur within the next couple weeks and should improve trail users experience. This type of patching may prove to be an economical way to revive some of the older and rough trail segments throughout the system. Page 21 of 38 i 3� w , .s �• t 1.1k VI l �brl „, •�� �{•,fib ` �� �'�� � - `� A� w w +rt r f � Vd �ti {�^�� +.�$.� `!_±� pyx• 9r. s 4 "�.��""5.3 �',�•c�.+� "S. � N�'� `�Y bah' ,y y £ } �'"} 1��'�•. �va+� ' i �A: � �'ZA RM `Ii ,a � {•'"`} '{+,��, .: ',> 'n� ..{ ..a-'. y_3 '!"5''wfxy:� i �t"� '.• s * '^ ;t 'at F,;� It )' �y � t � �-tt , AIN n 58th St. trail -Will be spray atched. Tqq 10 ° 2 r F is# Na i i ' ✓, 2, ,rt x a • � L"A -Ts'G`:a°i'f+r3.y�` c`` s + x � � '�s�fi•a i;.., o w:� tr rk 'z z "v. .srt ;a 74^4 _ �, '�, .�`i r, -eCP T= g4s Y+� f `•y � "R t VF i. b! 4'e �A Y. sf Y���t i°� t, x d� t � •; x��![�'�• a -: ,Sf3 � + 5r .,, vlt4i� "Yet4: � `' � _lA� rl�v' ,,�,q 4 m, �f R ° s.._ _ .r.Z�6." .ex+.4iT di ... ,. Afy.uF� �4S`�;.= `. '.�'.n... #�'_��.':�'�r�r -,�� d St !.'�' Y.• w.�Yx r`F,2. .S 8..,' � � n. 58th St N Trail Patching (Blue Highlit Segment) This map is for reference use only. '`` The print is not an engineered plan. Page 22 of 38 Tree and Brush Trimming OPH Public Works staff will begin routine tree and brush trimming along City trails and in some parks in the coming weeks. Cover Park Swing The City took delivery of the new Cover Park Swing on Friday October 81" Installation is in in progress, so the swing should be up before November. Park Shelter Restroom Closure for Winter Since many of the parks don't have heat in the shelter interiors/restrooms, staff must turn water off, disassemble the plumbing fixtures and blow all water out of the plumbing each fall. Not doing so has proven to require costly repairs in the spring when the shelters and drinking fountains are opened for the season. Park winterizing is right around the corner and is expected to occur the week of October 18t". Of course people can still enjoy the parks and the City does provide portable toilets at each park. Cover Park Vandalism Due to repeated vandalism, the Cover Park shelter was closed for the season on September 25, 2021. Both part time and full time staff cleaned the vandalism daily only for the same vandalism to reoccur. After over a week of this pattern, the doors were locked, however the shelter is opened for reservations, and closed after the party leaves. For your viewing pleasure, I've included some of the photos attached to the final police report before the doors were locked for the season. Page 23 of 38 SATURDAY,SEP 25,2021,8:56 AM •14168 OAK PARK BLVD,OAK PARK HEIGHTS Cover Park Vandalism- Saturday September 25, 2021 {A t "I r I — Page 24 of 38 1 Encl. 4 City of Oak Park Heights 14168 Oak Park Blvd N.•Oak Park Heights,MN 55082 a Phone(651)439-4439•Fax 439-0574 Memorandum To: Park Commission From: Andrew Kegley, Public Works Director Date: 10/13/2021 i Re: Brekke Park Train Equipment -Update from Discussion at September 2021 Meeting The Brekke Park train, a popular piece of play equipment is made of wood and is aging. PW staff does maintain as best we can. To prolong the life of the current train, staff will remove it from the park over the winter and bring it back to the PW Garage to restore it as best we can by replacing rotten/broken boards and repainting it from supplies purchased locally. When the train is no longer maintainable in house, a similar version is still available for purchase. Below is a quote for a replacement train for the Brekke Park Playground. The brand of the train is Kompan, a European manufacturer which is why the cost is high. The products ship from Europe to Texas then to Minnesota. The cost for a replacement train are as follows- -Cost if staff assembles and installs in house: $27,772.50 -Cost if Ultimate Playgrounds installs: $34,385.00 Page 25 of 38 14033 Commerce Aive NE X364 ULI' 1 MATE Prior Lake, NIN 5537? InFocrnUltirnatePlay.grounds.coni PLAYGROUNDS (612) 460-PLAY I'iay and Park Design I Site Furnishings I Splash Pads f Shade & Shelter ................................. .................................................I..........I—-........ ._........ Quotation ....................................................................................................................................................................................................................I............................. Project: Phone: 651-77.5-6177 Contact: Lisa Dartielson pax: Ship To: Bill To: City of Oak Park Heights Email: tyofQnkr)cirkI-_teiohIs.coM Shipping Contact Name: Date: 10/12/21 Qty Design/Item# Description Retail Price Total Border/Surfacing Piny Equipment 1 M52570-3417P Kompan Steam Engine $12,580.00 1 M52670-3417P Railway Carriage $13,870.00 1 New Custorner Discount 10% -$2,6450 Subtotal $23,805.00 Freight $3,467.50 Tax Exempt#___ ___ T_ Y Please provide certificate SalesTax Local SalesTax .._., ,. Total $27,772.50 NOTE: ENIXSS OTHERWISE NOTED.prices shmin are material only.'fhev DO NOT include:assembly.installation,border•safety surfacing, drain ble,geotextile fabric,removal of existing equipment,site preparation,excavation or site restoration.unloading of equipment disposal of packaging material,storage of equipment,additional insurance and bonding would be ettra,unless otherwise stated above-t r playground equipment or materials are scored off site,customer is responsible for transporting equipment to job site. Prices frrn for 30 daps,subject to review thereafter. Ora leans are.net 30- A jarance charge o/1.5%wil/be imposed on the outsran&ng balance turpaid for more than 30 days after the,shipment ofmaterials.Eompment.shall be invoiced seperaleh•from other senuces and shall be payable in ash-ante ofthose serrpices and projecr completion.Retahwge not accepted Once customer has signed quorarion,your order cannot be changed or canceled Please allow 3to4 weeks for delivery after receipt of order. Standard mann,/actur ng design,specification,and constn ction app4,unless noted otherwise. Customer is responsible for the idenrificanon ofall underground utilities.Area must be accessible to Bobcat and other equiporent necessary for installation or additional fees will be charged.Freigltr quare is based on customer unloading equipment and checkuig in all equipment for any missing parts.lfproviuct is refused by customer upon delivery for any reason(unless damaged), without prior authorisation front Uhanare PIMgrounds,Inc,, the customer agrees to pay 20%restac•kmg fee phrsfreighi charges. If we can be ofQdner Assistance,please feel free to contact us. Signed: Accepted: Ultimate Playgrounds Representative Date: Printed Name: Page 26 of 38 1=i 033 Coninnerce Ave NE X364 U Lul MATE Prior Lake, MN 55372 Info(f`LJltiniatePlar-grotlnds.coiii PLAYGROUNDS (612) <60-'FLAY Play and Park Design f Site Furnishings I Splash Pads I Shade & Shelter .........................................................................................................................................................................,,................................................................................ Quotation _...................................................................................................................................................................................................................................................... Project: Phone: A,51-775-A177 Contact: Lisa Danielson Fax: Ship To: Bill To: City of Oak Park Heights i_rnail: dconleicon(ac1tyotaakag[Lt1aiahtccom Shipping Contact Name: Date: 9/23/21 Qty Design/Item# Description Retail Price Total Border/Surfacing clay Equipment 1 M52570-34T 7P Kompan Steam Engine $12,580.00 1 M52670-3417P Railway Carriage $13,870.00 1 New Customer Discount 10% -$2,645.00 1 Full Installation $6,612.50 Subtotal $30,417.50 Freight $3,967.50 Tax Exempt# *Pieose provide certificate Sales Tax Local Sales Tax ..........................................................................................................................................................._................ ................................................................... Total $34,385.00 NOTE: V LESS OTHER►'VIS£DOTED,prices shown are material only.TheyDO NOT include:assembly,installation,border,safety surfacing, drain tile,geotextsle fabric,removal of existing equipment_site preparation, excavation or site restoration,unloading of equipment,disposal of packaging material,storage of equipment,additional insurance and bonding would be extra,unless otherwise stated above-Tf playground cuuiprnent or materials are stored off site,customer is responsible for transporting equipment to job site. Prices firm for 30 dm's,subject io review thereafter. Our terms are net 30 ,q finance eharee of 1.5%will be imposed on the otrlsfmrdinrt balance unpaid for more than 30 days after the shipment ofmaterials.Equipment shall be im,oiced seperareh,from ocher services and shall be payable in ach-ance of those seiviccs and project complexion.Rerama2e nor accepled Orr a customer has signed quotation,your order carnal be chanted or canceled Please allow 3ro4 weeks for delivery after receipt oforder- Standard manufacturntQ design,specifecariorr,mrd consbvction apply unless noted atherkise. Customer is responsible for the identifrcarion ofall underground utilities.Area must be accessible to Bobcat and other equipment necessmy for insrallarion or additional fees will be charged Freight quote is based on customer unloading egrapment and checking in all equipment for guy missing parts.Ifproduci is refused by customer upon delivery-for aiu-reason witless damaged), unhotupriorauihorizationfromUhimatePkn-grouruit,Inc., the customer agrees topay20%restockingfeephsfreighrcharges. lfwe can be of Otherrlsststance,please feel free to contact us. 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The Summer Park Program was created in 2009 and has been extremely successful. Summer Park Program Coordinator Gina Zeuli has announced that 2021 will be her last year in that position. I request the City Council approve the following process and timeline for replacement of the coordinator position: October-November 2021 Staff posts and advertises position in the Stillwater Gazette and announces on City's social media account and other communication methods with deadline for application of December 15, 2021. December 2021 Parks and Trails Commission reviews applications during worksession. January 2022 Parks and Trails Commission conducts interviews and determines top candidate for recommendation to the City Council. February 2022 City Council considers the Parks and Trails Commission recommendation and takes formal action to direct staff to make offer and enter into contract with candidate. March 2022 Parks and Trails Commission holds worksession with new coordinator to discuss program goals and ideas. June 2022 Season 14 of the Summer Park Program begins. Page 38 of 38