HomeMy WebLinkAbout10-12-2021 Council Packet CITY OF OAK PARK HEIGHTS
CITY COUNCIL MEETING AGENDA
TUESDAY, OCTOBER 12, 2021 AT 6:OOPM
This meeting will be conducted in person at City Hall Council Chambers AND by video/telephone
conference due to the ongoing COVID-19 health pandemic. The meeting will follow the provisions of
Minnesota Statute § 13D.021. Members of the public may either attend the meeting in person at City Hall
in the Council Chambers or may remotely listen to the meeting as provided in 13D.021, Subd. 3, subject to
such person paying for any added cost incurred by the City as a result of the additional connection. The
open meeting can be viewed remotely online at: https://us02web.zoom.us/j/4786278054 or by calling (312-
626-6799)and entering meeting ID 4786278054.
Please contact the City at 651-439-4439 or jpinski@cityofoakparkheights.com in advance of October 12,
2021 if you have any questions about attendance or access.
6:00 p.m. L Call to Order/Pledge of Allegiance/Approval of Agenda
Estimated
times
6:00 p.m. IL Swearing In of Officer Kaylyn Fahrendorff by the Honorable GreSOIV G. Galler
6:05 p.m. III. Council/Staff Reports
A. Mayor McComber
B. Councilmember Dougherty
C. Councilmember Johnson
D. Councilmember Liljegren
E. Councilmember Runk
F. Staff
• Recycling Award (pg. 3)
• Clean Up Day Report(pg. 5)
6:05 p.m. IV. Visitors/Public Comment
This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please
limit comments to 3 minutes in length).
A. Presentation by Bob Streetar—Xcel Energy Advisory Panel —Fiscal Impacts (pg.
6)
6:15 p.m. V. Consent Agenda(Roll Call Vote)
A. Approve Bills & Investments
B. Approve City Council Minutes— September 14, 2021 (pg. 8)
C. Authorize Expenditure to Contract with RCM for 58th Street Trail Patching (pg.
13)
D. Approve Joint Powers Agreement Between St. Croix County Sheriff's Office and
OPH Police Department(pg. 16)
E. Approve Resolution Accepting Donation from Neal Rose and Allocating to Police
Department Donation Fund(pg. 21)
6:15 p.m. VI. Public Hearings
A. Public Hearing for Increase in On-Sale Liquor, On-Sale 3.2, Off-Sale 3.2, and
Wine License Fees for 2022 (pg. 23)
6:20 p.m. VII. Old Business
Page 1 of 48
6:20 p.m. VIII. New Business
A. Emerald Ash Borer—Management Plan (pg. 25)
B. Loop Trail Port-a-Pot Discussion (pg. 41)
C. Authorize Process and Timeline for the Summer Park Program Coordinator
Position (pg. 45)
6:40 p.m. VIII. Other Council Items or Announcements
6:40 p.m. IX. Adjournment
Page 2 of 48
Oak Park Heights
Request for Council Action
Meeting Date October 12, 2021
Agenda Item Recycling Award
Time Req. 0
Agenda Placement Staff Reports
Originating Department/Requestor Ad ministration/Jennifer Pinski
6
Requester's Signature
Action Requested Receive Information
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 3 of 48
City of
Oak Park Hei hts
14168 Oak Park Blvd N.Oak Park Heights,MN 55082.Phone(651)4394439 r Fax(651)439-0574
October 7, 2021
Gary and Lois Ridenhower
14418 57th St N
Oak Park Heights, MN 55082
Dear Mr. and Mrs. Ridenhower:
Thank you for participating in the City's recycling program. As an incentive to
recycle and to increase fire prevention awareness, the City rewards two residents
each month with their choice of an award of $25.00 or a fire extinguisher and/or
smoke detector(s).
Your residence was checked on Thursday, October 7, 2021, to determine if you had
your recycling bin out with your regular garbage. Your recycling was out and ready
for collection; therefore, you are one of this month's winners. Please contact me
via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me
know your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in the
City's recycling program.
Co gratulatioDs!,
fifer Pinski
City Clerk
TREE CITY U.S.A.
Page 4 of 48
CLEAN-UP LOAD REPORT
YEAR SEASON LOADS
2021 Fall 316
2021 Spring 357
2020 Fall 280
2020 Summer 374
2019 Fall 318
2019 Spring 379
2018 Fall 236
2018 Spring 338
2017 Fall 257
2017 spring 362
2016 Fall 265
2016 Spring 372
2015 Fall 310
2015 Spring 325
2014 Fall 263
2014 S ring 332
2013 Fall 186
2013 Spring 297
2012 Fall 254
2012 Spring 397
2011 Fall 266
2011 Spring 353
2010 Fall 200
2010 Spring 300
2009 Fall 277
2009 Spring 412
2008 Fall 2S9
2008 Spring 422
2007 Fall 340
2007 Spring 365
2006 Fall 205
2006 SRn:ng 333
2005 Fall 294
2005 Sping Spin329
2004 Fall 255
2004 Spring 208
2003 Fall 246
2003 Spring 307
2002 Fall 261
2002 S ring 200+
2001 Fall 258
Page 5 of 48
Oak Park Heights
Request for Council Action
Meeting Date October 12',2021
Time Required: 1 Minute
Agenda Item Title: PRESENTATION BY BOB STREETAR–XCEL ENERGY
ADVISORY PANEL -FISCAL IMPACTS
Agenda Placement Visitor's Section
Originating Department/Requestor: Eric Johnson, City Administrator
Requester's Signature: (""—
Action Requested: Discussion.
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
As part of the Xcel Energy Advisory Panel process, the Panel has received significant
information about many issues — environmental, closing concerns, timelines, community
interests, etc. — however one additional element the Panel has been made aware of are
some of the expected FISCAL IMPACTS — such as to City tax levies and possible other
revenue losses or adjustments (such as to fiscal disparities).
The City continues to investigate these issues and STAFF felt it was of value to have this
element of the presentation shared directly with the Council as it will again be seeking
possible legislation in 2022— for LGA allocation and Bonding for utilities. This again is
but one-piece-of-the-puzzle unfolding for 2028 and beyond.
Mr. Bob Streetar will be making an abbreviated presentation to the City Council about
the expected fiscal impacts noted above and as presented to the Advisory Panel. Mr.
Streeter's —background is below.
No particular action is requested by Staff.
Robert Streetar,DPA
Owm.,r&Principal
For over 20 years Bob has served as the Director of Cotmnunity Development for
two Minncapolis;St. Paul suburban communities. During this time he has
successfully directed the planning and implementation of a v atiety of conunercial
and residential development andredevelopment,downtown revitalization, economic
developtnent and housing projects and programs. Bob currently serves as a
wmmunity and economic development consultant to a variety of cities.hi addition,
he teaches a graduate course in community and economic development at the
1.lniversity of Minnesota, Humphrey School of Public. Affairs. He has a Masters
Degree in Urban and Regional Plannin, from Mankato State University, and a
Doctoratc in Public Administration horn I I:amline University.
THIS PAGE INTENTIONALLY LEFT BLANK
Page 7 of 48
P"'.
Oak Park heights
Request for Council Action
Meeting Date October 12, 2021
Agenda Item Approve City Council Minutes— September 14, 2021
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 8 of 48
CITY OF OAK PARD HEIGHTS
TUESDAY, SEPTEMBER 14, 2021
CITY COUNCIL MEETING MINUTES
HELD AT CITY HALL AND VIA VIDEO CONFERENCE
PER MN STAT. 13D.021
L Call to Order/Approval of Agenda: Mayor McComber called the meeting to
order at 6:00 p.m. Present: Councilmeinbers Dougherty, Johnson, Liljegren and
Runk. Staff present: City Administrator Johnson, Police Chief Hansen, Assistant
City Administrator/City Clerk Pinski, Finance Director Caruso, City Attorney
Kevin Sandstrom, City Planner Richards and City Engineer Mann. Absent: None.
Mayor McComber added "Sale of City Property— 5416 Stagecoach Trail -
Update"to Old Business as Item A.
Councilmcmber Dougherty, seconded by Couneilinember Runk, moved to
approve the Agenda as amended. Carried 5-0.
IL Council/Staff Reports:
A. Mayor McComber: She reported she attended the Improving Local
Economies policy committee meeting, the Metro Cities transportation
committee meeting, and the Boutwells community event; she had several
NLC calls; she would be attending the US Department of Energy meeting
regarding power plants; and there would be a Senate and House bonding
tour in January 2022. She recognized and thanked Gina Zeuli for her work
with the Summer Park Program as coordinator.
B. Councilmember Dougherty_: He reported he attended the Shopko Optical
ribbon cutting on September 14.
C. Councilmember Johnson: She reported she had coffee with Commissioner
Kriesel and discussed the abatement request by the City of Stillwater. She
also reported she attended the Improving Service Delivery policy
committee meeting, and she announced the new Commissioner on the
Parks and Trails Commission.
D. Councilmember Liljegren: No report.
E. Councilmember Runk: He reported he attended the CVB meeting and the
Middle St. Croix Watershed Management Organization meeting.
F. Staff: Assistant City Administrator/City Clerk Pinski reported that Lisa
Cox at 5905 Odell Avenue North was chosen as the most recent recycling
award winner.
Page 9 of 48
City Council Meeting Minutes
September 14, 2021.
Page 2 of 4
III. Visitors/Public Comment: None
IV. Consent Agenda:
A. Approve Bills & Investments
B. Approve City Council Worksession Notes—August 31, 2021
C. Approve City Council Minutes —August 31, 2021
D. Approve Summary for Publication of Ordinance 1117 Amendment
Councilmember Runk, seconded by Councilmember Dougherty, moved to
approve the Consent Agenda. Roll call vote taken. Carried 5-0.
V. Public Hearings: None
VI. Old Business:
A. Sale of City Property—5416 Stagecoach Trail - Update: City Attorney
Sandstrom reported that as part of the purchase agreement, the developer
was directed to provide information by September 1, 2021. He said the
deadline was not met, and the City received a response from Realtor Brian
Zeller that the developer was still working on it. Sandstrom recommended
authorizing an extension of the deadline in the purchase agreement to give
the developer until October 15, 2021.
Councilmember Dougherty, seconded by Councilmember Liljegren,
moved to authorize staff to extend the deadline. Carried 5-0.
VII. New Business:
A. Adopt Resolution Approving 2022 Proposed Budget and Proposed Tax
Levies: Finance Director Caruso gave a presentation on the 2022
preliminary budget of$6,499,473 and levy of$6,034,373.
Councilmember Liljegren, seconded by Councilmember Runk, moved to
approve the Resolution. Roll call vote taken. Carried 5-0.
B. Schedule Public Comment/Hearing Meeting for Truth in Taxation:
Councilmember Johnson, seconded by Councilmember Dougherty,moved
to set the Truth in Taxation Public Hering for December 14 at 6:00 p.m.
Carried 5-0.
C. 2018_. Comp Plan—Minor Revision—Annexation Area/Road Extension:
City Administrator Johnson reported that the City was required to turn
over to Met Council various elements, including a transportation plan, as
part of the comprehensive planning process. He said that the transportation
plan included a possible extension if the City had annexed property,but it
was being misinterpreted by other parties. He said staff suggested a minor
amendment to delete the possible extension from the Comprehensive Plan.
Page 10 of 48
City Council Meeting Minutes
September 14, 2021
Page 3 of 4
City Planner Richards reported that an amendment would require a Public
Hearing which could be held at the October 14 Planning Commission
meeting and discussed at the second City Council meeting in October.
City Attorney Sandstrom said the rationale for deleting the language was
to clear up confusion and misinterpretation that the City had given
municipal consent to the road extension.
Councilmember Runk, seconded by Councilmember Liljegren, moved to
set a Public Hearing for the October 14, 2021 Planning Commission
meeting. Carried 5-0.
D. Sidewalk Improvements to 58a' Street(East of Osgood): Councilmember
Johnson, seconded by Councilmember Dougherty, moved to authorize
staff to seek from the City Engineer a project proposal and cost estimate
for the project for 2022. Carried 5-0.
E. 2022 —2024 Snow Plowing Agreement: Councilmember Runk, seconded
by Councilmember Liljegren, moved to approve the extension through
April 2024. Carried 5-0.
E. WATE Enterprises Planned Unit Development Amendment— 5570
Memorial Ave. N. Outdoor Storag : City Planner Richards reported that
Will Zintl of WATE Enterprises made an application for a PUD
Amendment and CUP for outdoor storage. He reviewed his planning
report.
Councilmember Dougherty, seconded by Councilmember Johnson, moved
to approve the Resolution. Roll call vote taken. Carried 5-0.
G. Approval of Consulting Agreement with Marie Ridgeway I SW LLC
Therapy and Consulting Services: Councilmember Liljegren, seconded by
Councilmember Johnson, moved to approve the agreement. Carried 5-0.
VIII. Other Council Items or Announcements: Mayor McComber reported she
brought in the Housing Industry News Bulletin to City Hall for anyone to read.
IX. Closed Session (closed pursuant to MN Stat. 13D.05)
A. City Administrator Performance Review: City Attorney Sandstrom
reported that the City Council would go into a Closed Session as
authorized by Minnesota Statute for the annual City Administrator
performance review. He reported the meeting would be recorded as
required.
Page 11 of 48
City Council Meeting Minutes
September 14, 2021
Page 4 of 4
X. Adiourn: Councilmember Runk, seconded by Councilmember Johnson, moved to
adjourn to the Closed Session at 6:42 p.m. Carried 4-0.
Respectfully submitted, Approved as to Content and Form,
Jennifer Pinski Mary McComber
City Clerk Mayor
Page 12 of 48
Oak Park "eights
Request for Council Action
Meeting Date: Tuesday October 12, 2021
Agenda Item : 58th Street Trail Patching
Time Req. 1 Minute
Agenda Placement: Consent
Originating Department/Requestor: Idy Ke le !, Public Works Director
Requester's Signature
Action Requested: Authorize ex nditure to contract with RCM to Patch 581h St. Trail
Background/Justification(Please Licate any previous action has been taken or if other public
bodies have been advised).
See attached memo.
Page 13 of 48
M
t
City of Oak Park Heights
14168 Oak Part;13]vd N.•Oak Park Heights,MN 55082•Phone(65 1)439-4434 s Fax 439-0574
Memorandum
To: Eric,Johnson, Administrator
Cc: Mayor and Council
From: Andrew Kegley, Public Works Director
Date: 10/7/2021
Re: 58`h St. Trail Patching
The trail along 581h St N needs immediate maintenance. Large cracks have expanded to
potholes making the trail difficult to navigate for many users. The City recently contracted
with RCM to patch large cracks/potholes on the trail within the Autumn Hills Park loop. The
company patches by applying hot tar,then blowing chip rock into and on top of the tar, which
seeps into the deep cracks and forms a well bonded patch that is level with the surface.
RCM is proposing to patch the cracks/potholes
on the 58th St. Trail (about 1 mile long) using the same
for n estimated 11 076 and n complete
method o a est at ca c ete
$ p
the work this fall. This maintenance will be funded
!� using the trail maintenance budget in budgeted
projects which has a current balance of$ 111,000.
recommend and am requesting approval of this
expenditure as it will at a minimum improve user
experience and I believe it will extend the life of the
trail along 58th St N.
(Trail patching on BLUE Portion of 581h Trail)
b
Page 14 of 48
RCM Specialties Inc.
12090 Margo Ave. S
Hastings, MN 55033
Phone (651) 480-8886
Fax (651) 480-8808
October 7, 2021
Andy Kegley
City of Oak Park Heights
14168 Oak Park Blvd.
Oak Park Heights, MN 55082
Spray Patching Project: Trail Patching
RCM will patch cup cracks and distressed areas as directed by Andy. RCM will apply
approximately 3 loads of material. RCM will use Dresser FA2 Trap rock mixed with CRS2
Asphalt emulsion. RCM will use the spray injection patching method for the repairs.
Spray injection patching is a specialized repair process that combines hot asphalt
emulsion and crushed aggregate using forced air. The truck mounted spray patch
equipment consists of an aggregate hopper, hot asphalt emulsion tank and a high
volume blower which is all mounted on a truck chassis. All of the repair process is
controlled from the cab of the truck by one operator.
Project Cost $11,076.00
This includes time and materials
Approved
Date
Bid good for 30 days from date
rcrospecialtiesincC&gmail.com
Page 15 of 48
Oak Park Heights
Request for Council Action
Meeting Date October 12th, 2021
Time Required: 1 minute
Agenda Item Title: Joint Powers Agreement between St. Croix County Sheriffs and OPH PD
Agenda Placement Consent Agenda
Originating Department/Requestor Chief of Police Steve Hansen
Requester's Signature
Action Requested Approval of JPA between St. Croix County Sheriff's Office and OPHPD
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
With the opening of the new St. Croix River Crossing Bridge on August 2nd 2017 and the closing of the
Stillwater Lift Bridge,this has shifted the main access points for both States through our jurisdiction of Oak
Park Heights.
Oak Park Heights Police dept has been proactive with responding to emergency calls for service to the"bridge
area" already and has seen an increase of calls for service ranging from traffic accidents,pedestrian complaints,
medicals,traffic enforcement,animals in roadway,debris in roadway and persons in crisis. As you can imagine,
most of these calls give a general location of the "bridge area"or on the pedestrian walk way. This causes
officers from both States to travel through the entire length of the bridge and turnaround in the other State.
Sometimes it is clear the incident is on the Wisconsin side rather than the Minnesota side.But it would be
irresponsible to delay the response and wait for clarity of jurisdictional assignment. Also,MN State Patrol is
available but not always in the area and will usually have a delayed response because of their call loads or
proximity.
Regardless,both agencies will need to work together on such a large infrastructure of a bridge and a major
highway for the simple fact of logistics of personnel or equipment.We may find ourselves blocking traffic on
the Wisconsin side and vise versa they may need to come over to our side. An additional component is officer
safety for both entities that request for assistance. Currently, Oak Park Heights will most likely have the
quickest response time to aid an officer/deputy on the rare occasion requesting for help over in the St. Josephs
Township/Houlton area of St. Croix County.
This mutual aid agreement is targeted to assist with resources and be beneficial to both parties handling of any
emergency situation or voluntarily aid request which are most commonly found to be in relation with the new
bridge.
Considering the above: I am requesting City Council approval of the Mutual Aid/Joint Powers
Agreement with the St. Croix County Sheriff's Office with the final revisions recommended by City
Attorney and agreed upon by St. Croix County.
Note: This was preliminary approved already at the June 22, 2021 council meeting and since then we have
requested additional language change which mutually benefits both entities. Thus, changes have been
accordingly made to the newly revised agreement.
Page 16 of 48
MUTUAL AID/JOINT EXERCISE OF POWERS AGREEMENT BETWEEN THE ST.
CROIX COUNTY,WISCONSIN SHERIFF'S OFFICE AND THE CITY OF OAK PARK
HEIGHTS, MINNESOTA POLICE DEPARTMENT
This agreement supersedes any previous agreement between the parties for mutual
aid/joint exercise of powers.
WHEREAS, St. Croix County, Wisconsin and Washington County, Minnesota are
recognized as "border counties" of a"physical adjacent state," as defined by Wisconsin Statutes
§§ 175.46(1)(a) and 175.46(1)(d); and
WHEREAS, the City of Oak Park Heights, Minnesota is located in Washington County,
Minnesota and meets the definition of"political subdivision" as set forth in Wisconsin Statute §
175.46(1)(e); and
WHEREAS, the St. Croix County Sheriff's Office is a"Wisconsin law enforcement
agency" as defined by Wisconsin Status § 175.46(1)(O; and
WHEREAS, the City of Oak Park Heights is "law enforcement agency" as defined by
Minnesota Statute § 626.84(o and a"law enforcement agency of a physically adjacent state" as
defined by Wisconsin Statute § 175.46(1)(b); and
WHEREAS, both law enforcement agencies must confront threats to public health and
safety including, but not limited to, natural or man-made disasters; and
WHEREAS, neither of the agencies possesses all of the necessary resources to cope with
every possible law enforcement emergency or disaster by itself, and an effective, efficient
response can best be achieved by the application and leveraging of the collective resources of
both agencies; and
WHEREAS, it is desirable that each of the agencies should voluntarily aid and assist the
other in the event that an emergency situation occurs; and
WHEREAS, it is necessary and desirable that a mutual aid/joint exercise of powers
agreement be executed for the performance of such assistance.
THEREFORE, in accordance with Wisconsin Statute § 175.46 and Minnesota Statute §
471.59,the St. Croix County, Wisconsin Sheriff's Office and the Oak Park Heights Police
Department do hereby grant law enforcement authority to each duly sworn law enforcement
officer of the other law enforcement agency under the following terms and conditions:
1. When requested by the St. Croix County Sheriff's Office, Oak Park Heights may
in its discretion and subject to staffing availability (but shall not be obligated)to
provide mutual aid and send law enforcement officers of the City of Oak Park
Heights Police Department to St. Croix County, WI to act with all the arrest and
other police authority of a law enforcement officer of the St. Croix County
Page 17 of 48
Sheriff's Office while within the boundaries of St. Croix County, Wisconsin. This
shall include responses upon the St. Croix River Crossing bridge regardless of
precise location of the incident.
2. When requested by the Oak Park Heights Police Department, St.. Croix County
may in its discretion and subject to staffing availability (but shall not be obligated)
to provide mutual aid and send law enforcement officers of the St. Croix County
Sheriff's Office to Oak Park Heights, Minnesota to act with all the arrest and other
police authority of a law enforcement officer of the City of Oak Park Heights
Police Department while within the boundaries of the City of Oak Park Heights,
Minnesota. This shall include responses upon the St. Croix River Crossing bridge
regardless of precise location of the incident.
3. Any law enforcement officer acting under this Agreement is considered to be
acting in the ordinary course of his or her employment with his or her employing
agency.
4. Any law enforcement officer acting under the Agreement shall continue to be
considered an employee of and covered by his or her employing agency for the
purpose of wages, worker's compensation, unemployment insurance, disability and
any other employee benefits. Each Party shall be responsible for injuries or death
of its own personnel, and shall maintain appropriate workers' compensation
coverage to cover its own employees. Each Party and its employees and workers'
compensation insurers waives the right to sue any other Party for any workers'
compensation benefits paid to its own employees or volunteer or their dependents,
even if the injuries were caused wholly or partially by the negligence of any other
Party or its officers, employees, or volunteers.
5. The party requesting mutual aid ("Requesting Party") agrees to defend and
indemnify the party providing aid("Responding Party") against any claims
brought or actions filed against the Responding Party or any officer, employee, or
volunteer of the Responding Party for injury to, death of, or damage to the
property of any third person or persons, arising from the performance and
provision of assistance in responding to a request for assistance by the Requesting
Party pursuant to this Agreement.
For purposes of determining total liability for damages pursuant to Minn. Stat. §
471.59 (for activities in Minnesota) or pursuant to Wis. Stat. § 893.80 (for
activities in Wisconsin), the Parties are considered a single governmental unit and
the total liability of the Parties shall not exceed the limits on governmental liability
for a single governmental unit as specified in Minn. Stat. § 466.04, subd. 1 or Wis.
Stat. § 893.80.
The intent of this subdivision is to impose on each Requesting Party a duty to
defend and indemnify a Responding Party for claims arising within the Requesting
Party's jurisdiction subject to the limits of liability under applicable state statutes.
Page 18 of 48
The purpose of creating this duty to defend and indemnify is to simplify the
defense of claims by eliminating conflicts among defendants, and to permit
liability claims against multiple defendants from a single occurrence to be
defended by a single attorney.
6. Any law enforcement officer acting under this Agreement is immune from liability
or protected by limits on liability to the same extent as any law enforcement officer
of the other agency under the statutes, rules and laws of the jurisdiction in which
mutual aid is being rendered.
7. No law enforcement officer acting under this Agreement may be considered for
liability purposes as an employee of the other agency or an agent of the other state,
or any other law enforcement agency of the other state, for his or her actions
regardless of the supervision or control over the officer's actions.
8. Each law enforcement officer acting under this Agreement will, as soon as
reasonably possible and/or practical, notify his or her employing agency that he or
she is acting under this agreement and their presence in the other's jurisdiction.
9. Each Party shall be responsible for damages to or loss of its own equipment. No
charges will be levied by a Responding Party to this Agreement for assistance
rendered to a Requesting Party under the terms of this Agreement unless that
assistance continues for a period of more than 8 hours. If assistance provided under
this Agreement continues for more than 8 hours, the Responding Party will submit
to the Requesting Party an itemized bill for the actual cost of any Assistance
provided after the initial 8-hour period, including salaries, overtime, materials and
supplies and other necessary expenses. The Requesting Party will reimburse the
Party providing the Assistance for that amount.
This Agreement will remain in effect until such time as one or both of the law enforcement
agencies to this agreement declares in writing that this Agreement is terminated.
[Signatures to follow on next page]
Page 19 of 48
ST. CROIX COUNTY, WISCONSIN SHERIFF'S OFFICE
By: Date:
Its:
Approved as to form:
Date:
Heather M. Amos, Assistant Corporation Counsel
OAK PARK HEIGHTS POLICE DEPARTMENT, CITY OF OAK PARK HEIGHTS,
MINNESOTA
By: Date:
Its: Mayor Mary McComber
By: Date:
Its City Administrator Eric Johnson
Approved as to form:
Date:
Kevin Sandstrom, City of Oak Park Heights Attorney
Page 20 of 48
Oak Park Heights
Request for Council Action
Meeting Date October 12th
Time Required: I Minute
Agenda Item Title: Accept Donation—Neal Rose
Agenda Placement New Business
Originating Department/Requestor: EricJohnson, City Administrator
Requester's Signature: e41—
Action Requested: Approve Resolution Accepting Donation from Neal Rose and Allocation
to Police Department Donation Fund
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
See Resolution
Page 21 of 48
RESOLUTION
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY,MINNESOTA
A RESOLUTION AUTHORIZING RECEIPT OF A DONATION TO THE
POLICE DEPARTMENT IN REMEMBERANCE OF 9/11
WHEREAS, the following donation was made to the City of Oak Park Heights
for the Police Department Donation Fund:
OPH Resident Neal Rose $100 cash
WHEREAS,the City of Oak Park Heights is grateful for the donation.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Oak Park Heights shall accept the donation and that the City is authorized to use the
donation for the Police Department Donation fund involving community outreach.
Passed by the City Council of Oak Park Heights this 12th day of October, 2021.
Mary McComber
ATTEST: Mayor
Eric A. Johnson
City Administrator
Page 22 of 48
i•
Oak Park Heights
Request for Council Action
Meeting Date October 12, 2021
Agenda Item Public Hearing for Increase in On-Sale Liquor, On-Sale 3.2, Off-Sale 3.2, and
Wine License Fees for 2022
Time Req. 10
Agenda Placement Public Hearings
Originating Department/Requestor mistration/Jennifer Pinski
Requester's Signature
Action Requested Hold Public Hearing, Discussion, and Approval of Increase
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
City policy is to review and consider annual license fees for all licenses issued by the City every
other year to reflect the 2-year IPD (Implicit Price Deflator). The last increase in fee was
January 1, 2020. Other considerations for increasing fees are the increased cost of administration
and enforcement of the licensing requirements.
The State of Minnesota regulates the fees for off-sale intoxicating liquor licenses and Sunday on-
sale licenses.
Staff will be recommending increasing the following fees effective January 1, 2022 to reflect the
2-year Implicit Price Deflator(5.75 percent):
On-Sale intoxicating liquor license fee from $3,638 to $3,847 per year
On-Sale 3.2 license fee from 5184 to $195 per year
Off-Sale 3.2 license fee from $63 to $67 per year
Wine license fee from $748 to $791 per year
The Notice of Public Hearing was published in the Stillwater Gazette and mailed to all affected
license holders.
Page 23 of 48
NOTICE OF PUBLIC HEARING
ON INCREASE IN ON-SALE INTOXICATING LIQUOR LICENSE FEES, ON-SALE
NON- INTOXICATING LIQUOR LICENSE I=FES, OFF-SALE NON-INTOXICATING
LIQUOR LICENSE FEES, AND WINE LICENSE FEES
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
NOTICE IS HEREBY GIVEN that the City Council of the City of Oak Park Heights,
Washington County, Minnesota shall hold a public hearing to consider increasing fees for
on-sale intoxicating liquor Iicenses, on-sale non-intoxicating liquor licenses, off-sale non-
intoxicating liquor licenses and wine licenses effective January 1, 2022.
The liquor license fees proposed will reflect the 2-year Implicit Price Deflator from the
Bureau of Economic Statistics; proposed increase:
On-sale intoxicating liquor license fee from $3,638 to $3,847
On-sale non-intoxicating liquor license fee from $184 to $195
Off-sale non-intoxicating liquor license fee from $63 to $67
Wine license from $748 to $791
The public hearing shall be held on Tuesday, October 12 at 6:00 o'clock p.m. at the City
Hall, 14168 Oak Park Blvd. N., Oak Park Heights, Minnesota 55082.
Dated this 81'' day of September, 2021
BY ORDER OF THE CITY COUNCIL
Jennifer Pinski, City Clerk
Page 24 of 48
Oak Park Heights
Request for Council Action
Meeting Date: October 12, 2021
Time Required: 10 minutes
Agenda Item Title: Emerald Ash Borer—Management Plan
Agenda Placement: New Business
Originating Department/Requestor Eric Johnson, City Administrator
Requester's Signature
Action Requested Discussion, Possible Action
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
At the City Council's 2021 Goal setting discussion, the Council did further discuss the Emerald Ash
Borer(EAB) as an active concern and desired additional actions on the part of the City—especially
since it has now been identified in the City. In discussing options with the City Arborist, Lisa
Danielson it is believed that a comprehensive plan is necessary to address the EAB and how it relates
not only to City owned trees in the right-of-way and parks, but also on private property—as no tree
will be left untouched by this invasive.
Attached is the proposed EAB Management Plan developed by City Arborist Lisa Danielson for 2021-
2025 and which engages both public and private trees and outlines methods and policies the City Staff
will follow. The estimated $250,000 in total costs for the five-year plan will exceed the City fund
balance of$170,000 as of now. So future funds will be necessary, however hopefully these can be
acquired from possible grants in the future or cost savings not yet identified.
Staff would please ask the Council to review the Plan and to please consider a formal adoption.
Once adopted Staff will move forward with its elements and hopefully begin to reduce EAB stresses.
NOTES:
1. The EAB Plan Document and related Injection Cost Estimates are placed in your mailbox at City Hall as there are a bit too large
to provide in totality here,however the summary is enclosed.
2. Lisa Danielson,City Arborist will be present at the 10/12 City Council meeting to give a short presentation and answer any
questions.
Page 25 of 48
S
Emerald Ash Borer
Management Plan
City ofOak Park Heights
zou
4k
TABLE OF CONTENTS
Purpose ....................................................................................................................................................1
Background ..........................................................................................................................................2
Recognitionof EAB ..........................................................................................................................2-5
Inventory .................................................................................................................................................6
TreeManagement Plan .....................................................................................................................6-8
BoulevardTrees......................................................................................................................6-7
PublicProperty Trees ...............................................................................................................8
Private Property Trees ..........................................................................................................8-9
Education and Community Outreach ................................................................................................10
WoodUtilization ............................................................................................................................10-11
Monitoringand Tracking .....................................................................................................................11
Budget/Funding ....................................................................................................................................11
5-Year EAB Plan ....................................................................................................................................12
End of 5-Year EAB Plan Results ..........................................................................................................13
Appendix A: City Resources
Appendix B: Other Resources-Handouts and Online Links
Appendix C: Photos and Charts
Page 27 of 48
City of Oak Park Heights
4k Emerald Ash Borer
Management Plan
Purpose
By implementing the provisions in this management plan, the City will take a proactive and
informed approach to identify and mitigate infestations of the emerald ash borer (EAB) and
continue to help prepare City staff, council, commissions, and residents, now that EAB has
been confirmed in Oak Park Heights. The expected loss of ash trees in the City due to this
insect will have an economic impact on both the City and its residents. It will also have an
effect on property values, quality of life and the environment. The goal is to buffer these
impacts by implementing current management strategies and options regarding what is
known about this pest and its management in other states, and in areas where it has already
been confirmed, taking a proactive approach will enable the City to address public and private
needs in an efficient and effective manner.
Below are some takeaways from this management plan:
• EAB will cost the City a significant amount of money regardless of what
management approach(es) is/are taken.
• There are an estimated 500 ash trees located along City Boulevard Right-of-
Ways, within the maintained areas (mowed area) of City Parks and on other
City owned Public Property (ie. City Hall Building).
• A trunk injection of emamectin benzoate (chemical treatment) has proven to
protect an ash tree from EAB for 2-3 years.
• All management of EAB (tree removals, planting and treatments) will be in
addition to the City's typical tree maintenance of tree removals, planting and
pruning.
Page 28 of 48
Background
Agrilus planipennis, more commonly known as emerald ash borer (EAB) is a non-native
destructive wood-boring pest of ash trees (Fraxinus spp.). EAB was first discovered in North
America in 2002 in Michigan. The borer is native to China and probably arrived to North
America on solid wood packing material carried on cargo ships or airplanes. It has killed
millions of ash trees in the state of Michigan and has now spread to thirty-five states as well
the District of Columbia and five Canadian provinces. All species of ash appear to be
susceptible. In Minnesota, green ash is the species most commonly planted in urban and
suburban landscapes and it also occurs naturally in native woodlands. White ash is
occasionally planted and occurs naturally in native woodlands. Black ash is a species primarily
found in wet areas, such as black ash swamps in northern Minnesota. Site and soil moisture
factors do not seem to make much difference in terms of a tree's susceptibility to EAB.
Emerald ash borer adults can fly at least a half mile from the tree when they emerge.
However, new infestations are most often created when people transport infested nursery
ash trees, logs or firewood into uninfested areas. Shipments of ash trees and transportation
of firewood has been regulated by the state to reduce the spread of EAB. It was first
discovered in Minnesota in 2009 and has since spread throughout much of the southern half
of the state (Total of 87 counties in Minnesota and 28 counties have EAB infestations-August
2021). Washington County is a designated quarantine area and transportation of ash wood
outside of the county is prohibited. Emerald ash borer was first confirmed in Oak Park Heights
in July of 2021 near Osgood Ave N.
Recognition of EAB
Signs and symptoms of EAB that can help detect an infestation include:
• Increased woodpecker activity/damage (Photo#1)
• Bark splitting
o Vertical fissures on bark
o Galleries exposed under bark split
• Sprouting of epicormic shoots from the base of the tree (Photo#2)
Page 29 of 48
• Canopy dieback/branch dieback (Photo#3)
o Begins in the top one-third of the trees canopy
o Progresses until the tree is bare
• "D"-shaped exit holes created by adult insects as they emerge from the tree (Photo
#4)
• Serpentine ("S"-shaped) larval feeding galleries underneath the bark (Photo #5, Photo
#6)
• The presence of EAB or larvae
o Adult-Bright, metallic green % inch long, flattened back (Photo#7)
o Larva-Creamy white, legless (Photo#8)
Recognition of EAB Photos
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d activity, Shallow woodpecker holes)
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(Photo#2- Sprouting of epicormic
shoots from the base of the tree)
Page 30 of 48
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(Photo#3 Canopy dieback/branch
dieback)
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IN
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(Photo#42"D-shaped exit holes)
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Page 31 of 48
(Photo#5- Serpentine ("S"-shaped) larval feeding
galleries underneath the bark)
A�° f
• p.
i
it f4:
q+J
(Photo#6 Serpentine ("S"-shaped) larval
feeding galleries underneath the bark) k
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(Photo#7-Adult Emerald Ash Borer and "D"-
shaped exit holes) (Photo#8-Emerald Ash Borer Larva)
Page 32 of 48
Inventory
The City completed an ash tree inventory in June 2021. All boulevard trees on the City owned
road right-of-ways, park open spaces and City Hall were included. A total of around 500 ash
trees were inventoried. Out of these trees inventoried most of them are located on the City
Boulevard Right-of-Ways.
Tree Management Plan
Boulevard Trees
• The City will continue the policy of excluding any new ash tree plantings in the public
right-of-way and will prohibit citizens and business from planting ash trees. The
prohibition applies only to Froxinus spp. (green ash, white ash, black ash and blue ash)
and does not include Sorbus spp. (mountain ash).
• The City shall begin to further inventory any poor quality ash trees or trees in fair
condition with major defects once this management plan is adopted and continuously
monitor all other City ash trees.
• The City will not immediately remove any ash tree that is considered to be stressed,
poor structured, dead, dying or diseased (City Boulevard Right-of-Way trees only). A
tree removal list will be started and trees will be removed on the list in proper order
based on: trees with demonstrated EAB infestations, trees with overhead or
underground utility conflicts, trees with major structural defects and trees that are not
able to be treated. If an ash tree(s) is considered hazardous to the public, it will be
removed as soon as possible.
• The City will not remove apparently healthy ash trees, and has no plan to remove
mass amounts of ash trees that are not diseased within neighborhoods heavily
populated with ash trees.
• The City will replace removed boulevard trees in residential areas (City Boulevard
Right-of-Way trees only) where appropriate, such as areas that do not contain
infringements on the locations of underground utilities, overhead utilities, traffic
signs, street lights ect.
Page 33 of 48
• The City will not trim or remove ash trees on the boulevard during the EAB flight
season (May-September) unless it is an emergency.
• Boulevard trees found to be infested with EAB will be marked with a small green
painted dot or a piece of green flag tape tied around the trunk for identification.
EAB Treatment on City Boulevard ROW's and Public Property
ASH TREE TRUNK INJECTION CRITERIA
The City Arborist will have main discretion in determining which City trees will be treated and
which trees will not be treated based on the condition of the tree. The selection of the
treatment will be based on the following criteria for each tree:
• Injection Timeline: Full leaf out until prior to fall leaf color (Approximately June 151_
September 3011)
• Size of the tree must be at least 14" DBH (diameter at breast height).
• Individual tree considerations:
o Health of the tree
o Location of the tree in relation to the trail/sidewalk, driveway, street, curbing,
ect.
o Good form
o No external wounds
o No structural damage to roots
o No construction damage
o No significant utility impairment (such as underground or overhead utilities)
o Tree is not competing with other trees or infrastructure
o Tree shows no more than 30% canopy decline if infestation is suspected
• Legacy Trees
o Greater than 20" DBH
o Provide significant benefit to the community, neighborhood and homeowner
o Located in good growing conditions
Page 34 of 48
Public Property Trees
• The City will not plant any new ash trees on public property.
• The City shall begin to remove any poor quality tree or trees in fair condition with
major defects.
• Ash trees located within the maintained areas (mowed areas) of the parks showing
symptoms of EAB will be removed in accordance with the recognized best
practices to slow the spread to the community.
• Ash trees in wooded areas will be left alone unless tree failure would result in
harm or damage to adjacent structures or targets. If infestation is early, the tree(s)
will be removed as needed to slow the spread to the community.
• It is not the intent to remove healthy ash trees to manage the spread of EAB,
without special circumstance.
• In mowed areas, ash trees will be replaced where appropriate. Replacement trees
will be placed to promote species diversity, and will favor native species when
possible.
• The City will not trim or remove ash trees on the boulevard during the EAB flight
season (May-September) unless it is an emergency.
• Public property trees found to be infested with EAB will be marked with a small
green painted dot or a piece of green flag tape tied around the trunk for
identification.
Private Property Trees
• Ash trees on private property are the responsibility of the property owner.
• Planting of any new ash trees is very strongly discouraged.
• Property owners are strongly urged to monitor EAB. If a resident would like their ash
tree inspected please contact the City Arborist, Lisa Danielson.
• Property owners and hired licensed tree contractors should not trim or remove ash
trees on private property during the EAB flight season (May-September) unless it is an
emergency.
Page 35 of 48
• The City permits residents to use chemical treatments on their private ash trees given
the following:
o Private contractors must hold a current City of Oak Park Heights Tree Worker's
License (must apply for annually) and hold a Minnesota Department of
Agriculture Commercial Pesticide Applicators License.
o Only the approved injection method by the Minnesota Department of
Agriculture is to be used by the licensed applicator.
o Private contractors are to submit Page #6 of the Current Year's City of OPH
Tree Worker's License Application monthly to the City Arborist (See Appendix
A for a copy of the form).
• The City will encourage residents to replace trees lost with appropriate species for
their site or to plant new trees in advance of EAB infestation and ash tree removal.
• The City will not treat or dispose of any ash trees (twigs, branches, logs, stumps, roots)
from private property.
• Residents with a private tree(s) found to be infested EAB will be mailed a notification
letter and a copy of City ordinance 1302. Trees must be promptly addressed during
the timeline given in the letter to avoid any future nuisance enforcement actions on
the part of the City.
• Private trees found to be infested with EAB will be marked with a piece of green flag
tape tied around the trunk for identification.
Schedule/Timeline
Starting Fall 2021 through Spring 2022
-Removal of EAB infested trees will take place.
o Residents with ash trees demonstrated to be infested with EAB on the City Boulevard
ROW will be mailed a letter notifying them of the infestation and of the required tree
removal.
Page 36 of 48
o Residents and/or Property owners with private ash trees demonstrated to be infested
with EAB will be mailed a letter notifying them of the infestation and required tree
removal they are to have completed within a given timeframe.
-Removal of poor condition ash trees on City Boulevard ROW's will take place.
o Residents will be mailed a letter notifying them of the upcoming tree removal to
take place.
-Pruning of Ash trees along City Boulevard ROW's and on Public Property that are due for
scheduled maintenance will take place.
o During this timeframe Residents are also encouraged to have private ash trees
pruned if they feel their tree is due for maintenance.
Spring 2022
o Replacement trees will be planted where ash trees were removed Fall 2021 along
City Boulevard ROW's where appropriate and on Public Property where
appropriate.
o May/June 2022 Preventative treatments for EAB will begin if this option is chosen
Education and Community Outreach
The City will continue to educate the community concerning EAB using newsletter articles,
updates during commission meetings, the City website, and the City Facebook page; and a
variety of handouts will be available at City Hall for residents to take home.
Wood Utilization
The City will publicize the Minnesota Department of Agriculture's regulations for handling ash
wood removal. Washington County is currently under a quarantine which prohibits the
transportation of wood outside of the County. From October 1 to April 30, EAB infested trees
Page 37 of 48
can be removed and transported only within the quarantine area, so long as they are
promptly chipped to the required dimensions of less than 1"x1"x1".
Monitoring and Tracking
The City will track the spread of EAB in Oak Park Heights in conjunction with the Department
of Agriculture and Department of Natural Resources. The City will also monitor trees that
have been treated as reported by private contractors.
o Contractors are to submit Page #6 of the Current Year's City of OPH Tree Worker's
License Application monthly to the City Arborist (See Appendix A for a copy of the
form).
Budget/Funding
The City has an established fund for the eradication of the emerald ash borer. The present
balance of this fund is $120,000. The 2022 Preliminary Budget has allocated an additional
$50,000 to the fund ($170,000 total funds available in 2022). Future funding may be required
to continue the eradication of the EAB as per the management plan.
In addition to the above $170,000, the City presently has the Tree Replacement Fund with a
balance of $77,600. The Tree Replacement Fund is supported with a Payment in Lieu of Tree
Replacement required from the development or construction within the City when the trees
removed are not replaced with an equivalent number of trees. Future funding may be
restricted as the City has a limited amount of area left to be developed. Prior to EAB, the City
replaced on average $12,000/year. Present funds would support approximately 6 years of
regular tree replacement without consideration of EAB.
Page 38 of 48
5-Year EAB Plan
YEAR PROJECTED EAB Management Tactics
EXPENSES
1 $20,000.00 • Removal of Poor Quality Ash Trees
• Removal of City owned Ash trees demonstrated to be
(2021) infested with EAB
2 $75,000.00 • Removal of Poor Quality Ash Trees
• Removal of City owned Ash trees demonstrated to be
(2022) infested with EAB
• Removal of City owned Ash trees that do not qualify for
treatment
• Trunk Injections for City owned trees which qualify for
treatment
• Voluntary Ash tree Removal Program for City owned
Ash trees (Cap @ $10,000.00 for the year)
• Planting of Replacement Trees(^'$15,000.00)
3 $65,000.00 • Removal of Poor Quality Ash Trees
• Removal of City owned Ash trees demonstrated to be
(2023) infested with EAB
• Removal of City owned Ash trees that do not qualify for
treatment
• Trunk Injections for City owned trees which qualify for
treatment
• Voluntary Ash tree Removal Program for City owned
Ash trees (Cap @ $10,000.00 for the year)
• Planting of Replacement Trees(^'$15,000.00)
4 $60,000.00 • Re-treatment of trees that were treated in 2022
• Removal of City owned Ash trees demonstrated to be
(2024) infested with EAB
• Trunk Injections for City owned trees which qualify for
treatment
• Voluntary Ash tree Removal Program for City owned
Ash trees (Cap @ $10,000.00 for the year)
• Planting of Replacement Trees(^'$15,000.00)
5 $30,000.00 • Re-treatment of trees that were treated in 2023
• Removal of City owned Ash trees demonstrated to be
(2025) infested with EAB
TOTAL PROJECTED Since the Total Projected Expenses exceed the 2022
EXPENSES FOR THE S- budget balance, Projected Expenses will be adjusted
YEAR PLAN=
$250,000.00 or additional funding will be needed.
Page 39 of 48
End of 5-Year Plan Results
At the end of this 5-Year EAB Management Plan the City will have reduced the amount of ash
trees by 30-40% along City boulevard ROW's and on Public Property by removing poor quality
ash trees and ash trees determined to be infested with EAB. Ash trees that were not removed
have been treated and should continue to be treated every two years or as the current
recommendation suggests.
Page 40 of 48
Oak Park Heights
Request for Council Action
Meeting Date October 12th
Time Required: 10 Minutes
Agenda Item Title: Loop Trail Port-A-Pot-DISCUSSION
Agenda Placement New Business
Originating Department/Requestor: Eric Johnson, City Administrator
Requester's Signature:
Action Requested: Loop Trail Port-A-Pot
Background/Justification(Please indicate if any previous action has been taken or if other public bodies
have advised):
The City has received inquiries about the possibility of installing a PORT A POT facility someone near the
new River Crossing—Loop Trail.The City has made this inquiry in the past,but MNDOT declined to allow
that. As this was some years ago and the volume of foot traffic has increased, I did inquire again if that is
something that could be accomplished. That inquiry was made in the attached letter dated 9/7/21.
Adam Josephson of MNDOT did respond —generally indicating that it could be done under a LIMITED
USE PERMIT and CITY Resolution(samples enclosed) and if it was maintained by the City. He indicated
that could be best installed at the bottom of the westbound off-ramp,but just around the corner to the north
as there are fiber optic lines and would give some setback for snow removal.
These type of facilities are prone to wind-tippping and which could be reduced if a small structure could be
built around it;much like at Brekke and Oak Park Crossing park. This would include a concrete slab and a
small gable roof.
Monthly costs for port-a-pot fees are with Citys current vendor is $524 month (A.D.A. UNIT) with Bi-
weekly cleaning and stocking. (we expect to seek new quotes for 2022 but likely will not be altered by
much)
Some discussion points:
• Does the City desire to sponsor or assume the costs such installation on the Loop Trail?Is this
a City I MNDOT responsibility?
• The City can expect complaints about cleanliness or damages, but do these concerns outweigh
the need. The City cannot maintain this 24/7.
• The City could service the Port-A-Potty unit a bit more in the summer with Park Help?
• A small structure can be about$3,000—as the City would expect to install one that is a bit more
robust/durable than what we have seen by Scouts. This prevents most nature and willful tipping
and looks more attractive.
• Should it be OPHISTWpartnership?—note STW is responsible for maintenance on the Loop
Trail
Maybe OPH builds it and STW manages it under their vendor? Vise-versa? STW already has
one in the parking lot to the north.
Page 41 of 48
RE50LLMON NO
CITY OF f �=I[ LMII=USE PERMIT
=THE STATE OF 1wE NESOTA
DEPART1kiENT OF TRANSFOR,TATION
FOR A IP THE R_-GH-1-GAF-t1-Al'OF
TRT-,,-K HIGHtk: 1 AT
Counh,/ the Cih•of is a political subdivisi.n, organized
and exisbng under the larks of the State of Nhrm,esota,and,
Tuh E„-�5,lm=City,Council of tl.e Cit}-of ! Counh-bond has approved
a plan to corutruct a in the right-of way of Tnink High-way to prop-Lote
the orderly and safe crossirmo of the high way and ;and,
WBERL-�5. the State of lbn nesotsy Department cf Transportation requires a LinutEd
Use Permit for the construction and utilization of said pedestrian trail.
NOW,THEITIORE, BE.IT RESOL�,'ED,that the Cit} Comumcil of the City of
Count4 Board hereby enters into a L,inuted Use Permit with the State of Minnesota,Department
of Transportation for the follovnnE;purposes:
To construct, operate and maintain a non-motorized recreational trail within the rie;mt-
of-wam-of Trunk Hior"ay_(TH_=--)of the State of h inntesota along
County/The Cit-of shall construct,operate and maintain said trail m
accordance with the Limited Use Permit granted by the Mir mesota Department of
Transportation.
T`TEHYDRE, BE IT FLI THBR RESCrL TD, that the Crfficef title and the
are authcnised to execute the Limited Use Permit and ant•amendments to
t:m=l-a=nut.
av-mn.•that time above Resolutian is an sro=te copy of the Resolution adopted by the Board of
,�onirr_s sinners of_Courmty/City,Council of the Cit- of at an auttwrized meeting held
vn time day of_20_as shrnxzm by the minutes of the meeting in mn possession
Subscribed and sworn to before cue
this day of _'
Notan•Public rlrpc oc ficthkamx�
NOTARY STA EP
------------------------------
Page 42 of 48
■
City of Oak Park Heights
14168 Oak Park Blvd. N•Oak Park Heights,MN 55082•Phone(651)439-4439•Fax(651)439-0574
9/7/21
TO: Adam Josephson, MNDOT
Via EMAIL Only: adam.iosephson@state.mn.us
FROM: Eric Johnson, City Administrator
RE: Loop Trail -PORT a Pot needs
Dear Adam,
Our City(as well as Stillwater) has received inquiries related to the need of additional facilities on the
LOOP TRAIL/St. Croix River Crossing trailway areas—namely the installation of"port-a-potty"type
facility. With the ever-increasing use of this trailway, such facility-demand cannot be ignored or denied
with plain reference to MNDOT policies—as some MNDOT staff have stated in the past.
The placement of the port-a-potty at the parking lot near Sunnyside Marina is helpful, but inadequate.
We have witnessed people relieving themselves in the brush and off the bridge itself. So, at this stage
the City would propose that MNDOT directly place (or allow the local units of government) to place a
port-a-potty facility along this loop trail—or more specifically at the bottom of the WESTBOUND
OFFRAMP—see images below—as an approximate area. There could be other sites worthy of discussion
as well! All
The City has recently constructed a facility with a local Boy Scout
Troop at a nearby park—an Port-a-potty enclosure that would
prevent intentional or wind-load tipping—see image and concrete _.
foundation. This image shows the unit waiting to be placed inside.
,y'�garyy.. k,
v'
We could facilitate a similar construction—however utilizing a more k
detailed design—but you get the idea. This can accommodate ADA
compliance as well.
If you would let me know your thoughts and how this might
proceed?
Thank you for reviewing—glad to discuss!
Eric
Page 43 of 48
avoids
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Page 44 of 48
SO-
Oak Park Heights
Request for Council Action
Meeting Date October 12, 2021
Agenda Item Approve Process and Timeline for the Summer Park Program Coordinator Position
Time Req. 5
Agenda Placement New Business
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Review and approve
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
The Summer Park Program was created in 2009 and has been extremely successful. Summer
Park Program Coordinator Gina Zeuli has announced that 2021 will be her last year in that
position.
I request the City Council approve the following process and timeline for replacement of the
coordinator position:
October- November 2021 Staff posts and advertises position in the Stillwater Gazette and
announces on City's social media account and other
communication methods with deadline for application of
December 15, 2021.
December 2021 Parks and Trails Commission reviews applications during
worksession.
January 2022 Parks and Trails Commission conducts interviews and determines
top candidate for recommendation to the City Council.
February 2022 City Council considers the Parks and Trails Commission
recommendation and takes formal action to direct staff to make
offer and enter into contract with candidate.
March 2022 Parks and Trails Commission holds worksession with new
coordinator to discuss program goals and ideas.
June 2022 Season 14 of the Summer Park Program begins.
Page 45 of 48
CITY OF OAK PARK HEIGHTS
TITLE: EVENTS COORDINATOR—
DEPARTMENT: PARKS
REPORTS TO: CITY ADMINISTRATOR
SUMMARY OF POSITION:
Under general direction, coordinates and plans special events and activities in City Parks to enhance the
City's community relationship. Performs other related duties as assigned.
ESSENTIAL JOB FUNCTIONS:
1. Plans, organizes, coordinates,promotes, and facilitates special events at City parks;
2. Schedules and maintains communication with speakers, vendors, and participants;
3. Coordinates and monitors event timelines;
4. Assists in preparing a variety of publications, materials, and programs for events;
5. Coordinate fundraising efforts, including soliciting donations, sponsorships, and prizes for raffles and
other events;
6. Designs posters, fliers, displays and other public relations releases;
7. Attends meetings to report on program activities;
8. Explains policies and procedures for use of City parks to clients and the general public;
9. Resolves problems or complaints from clients or the public in accordance with established policies
and procedures;
10. Opens and secures facilities before and after events;
11. Writes event reports noting attendance, times, and significant problems;
12. Maintains communication with law enforcement and emergency medical services in order to inform
them of potential situations that may have an effect on their department or on the City in general; and
13. Performs other duties as may be required or assigned.
Page 46 of 48
REQUIRED KNOWLEDGE, SHILLS,AND ABILITIES:
• Ability to direct and manage the work activities of multiple support staff groups and satisfy the
contract requirements for events;
• Ability to plan, service, and supervise a variety of events;
• Ability to anticipate equipment and other needs for individual events;
• Ability to effectively plan one's own work and the work of others;
• Ability to work independently and to meet deadlines;
• Ability to work as a member of a team;
• Ability to supervise others;
• Ability to follow oral and written instructions;
• Ability to communicate effectively, both orally and in writing;
• Ability to develop and maintain effective working relationships with a wide variety of people;
• Ability to exercise initiative, discretion, and independence of judgment;
• Ability to work effectively under pressure and competently handle a number of different tasks at one
time;
• Ability to plan and perform duties with only general minimum supervision; and
• Ability to establish and maintain effective working relations with co-workers, City officials, and
general public
MINIMUM QUALIFICATIONS:
• High school diploma or equivalent
• Three (3) years of customer service and/or public relations experience; or a combination of education
and/or experience that is accepted as equivalent
• Valid driver's license
PREFERRED QUALIFICATIONS:
• Similar experience with city, county, or related government park agency
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• Previous experience in public relations or event planning highly desirable
• Knowledge of the City's park system.
• Associate's Degree in related field
OTHER ITEMS:
• Staff or Personnel in this classification work irregular hours, evenings, and weekends.
MINIMUM TRAINING AND EXPERIENCE: See Above.
SUPERVISION OF OTHERS: NA
OTHER ITEMS: NA
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. While performing the duties of this job, the employee
regularly works in outside weather conditions, (from extreme cold to extreme heat). The above examples
and elements are intended only as an illustration of various types of work performed and related skill sets
needed by the City and is not all-inclusive. The job description is subject to change as the needs of the
employer and requirements of the job change.
ESSENTIAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. While performing the duties of this job, the
employee is regularly required to use hands to finger, handle or feel objects, tools, or controls. The
employee is frequently required to stand; walk; reach with hands and arms; climb or balance; stoop;
kneel, crouch or crawl; use a telephone or equivalent.
The employee must regularly lift and/or move up to twenty-five (25) pounds, frequently lift and/or move
up to fifty (50) pounds, and occasionally lift and/or move more than one hundred (100) pounds. Specific
vision abilities required by this job include close vision, distance vision, color vision, peripheral vision,
and depth perception, and the ability to adjust focus.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all persons.
All employment policies and practices shall be non-discriminatory, in compliance with federal laws,
statutes and local ordinances.
All positions shall be required to work from the City Hall or City designated
location(s) so as to meet the City's regular customer service and staffing needs.
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