HomeMy WebLinkAbout12-14-2021 Council Packet CITY OF OAK PARK HEIGHTS
CITY COUNCIL MEETING AGENDA
TUESDAY, DECEMBER 14, 2021 AT 6:00 PM
This meeting will be conducted in person at City Hall Council Chambers AND by video/telephone conference
due to the ongoing COVID-19 health pandemic. The meeting will follow the provisions of Minnesota Statute §
13D.021. Members of the public may either attend the meeting in person at City Hall in the Council Chambers
or may remotely listen to the meeting as provided in 13D.021, Subd. 3, subject to such person paying for any
added cost incurred by the City as a result of the additional connection. The open meeting can be viewed
remotely online at: https://us02web.zoom.us/j/4786278054 or by calling (312-626-6799)and entering meeting
ID 4786278054.
Please contact the City at 651-439-4439 or jpinski@cityofoakparkheights.com in advance of December 14,
2021 if you have any questions about attendance or access.
6:00 p.m. L Call to Order/Approval of Agenda
Estimated
times
6:00 p.m. IL Council/Staff Reports
A. Mayor McComber
B. Councilmember Dougherty
C. Councilmember Johnson
D. Councilmember Liljegren
E. Councilmember Runk
F. Staff
• Recycling Award(pg. 3)
6:05 p.m. III. Visitors/Public Comment
This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please
limit comments to 3 minutes in length).
6:05 p.m. IV. Consent Agenda (Roll Call Vote)
A. Approve Bills & Investments
B. Approve City Council Minutes—November 23, 2021 (pg. 5)
C. Adopt Resolution for 2022 Liquor, Tobacco, and Amusement License Renewals
(pg. 11)
D. Approve Spring and Fall Clean-up Dates for 2022 —May 7 and October 1 (pg. 15)
E. Adopt Resolution Designating the Polling Location for 2022 Elections in the City
of Oak Park Heights (pg. 17)
F. Approve Resolution for Certification of Delinquent Taxes (pg. 19)
G. Approve Resolution Designating 2022 Checking and Bank Depositories (pg. 21)
H. Approve Budget Adjustment Resolution for Unexpected 2021 Expenditures and
the Funding Sources (pg. 23)
I. Approve 2022 Area Charge for Connection to Water, Sewer and Storm Sewer(pg.
27)
J. Approve 2022 Engineering Rates (pg. 31)
K. Approve Salary Adjustment for Exempt Employees (pg. 35)
L. Approve the Purchase of New Police Vehicle (pg. 37)
M. Approve Purchase of Replacement Police Rifles (pg. 39)
Page 1 of 118
6:05 p.m. V. Public Hearings
A. Truth in Taxation Hearing—2022 Budget Presentation (pg. 43)
6:15 p.m. VL Old Business
A. Sidewalk Improvements —58th Street(East of Osgood Ave.) (pg. 51)
6:20 p.m. VII. New Business
A. Resolution Approving the 2022 Budget(pg. 59)
B. Resolution Approving the 2022 Tax Levy (pg. 63)
C. 2022 Water and Sewer Rate Study and Review of Storm Water Rates (pg. 65)
D. Adopt Amended CC 102 Master Fee Schedule (pg. 10 1)
E. Council Appointments - 2022 (pg. 105)
F. Redistribution of 2021 ARPA Funds (pg. 107)
G. Sanitary Sewer Pipe Segment Lining (pg. 111)
7:00 p.m. VIII. Other Council Items or Announcements
7:00 p.m. IX. Adjournment
Page 2 of 118
Tw
q
Oak Park Heights
Request for Council Action
Meeting Date December 14, 2021
Agenda Item Recycling Award
Time Req. 0
Agenda Placement Staff Reports
Originating Department/Requestor Administration/Jennifer Pinski
1
Requester's Signature 1
Action Requested Receive Information
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 3 of 118
4kCity of
Oak Park Heights
14168 Oak Park 8hrd.N•Oak Park Heights,MN 55082+Phone(651)439-4439.Fax{651)439-0574
December 2, 2021
Robin Anthony
13992 551h Street N
Oak Park Heights, MN 55082
Dear Robin:
Thank you for participating in the City's recycling program. As an incentive to
recycle and to increase fire prevention awareness, the City rewards two residents
each month with their choice of an award of $25.00 or a fire extinguisher and/or
smoke detector(s).
Your residence was checked on Thursday, December 2, 2021, to determine if you
had your recycling bin out with your regular garbage. Your recycling was out and
ready for collection; therefore, you are one of this month's winners. Please contact
me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me
know your choice of award.
On behalf of the Oak Park Heights City Council, thank you for participating in the
City's recycling program.
Congratulations!
Jennifer Pinski �
City Clerk
TREE CITY U.S.A.
Page 4 of 118
WT44
Oak Park Heights
Request for Council Action
Meeting Date December 14, 2021
Agenda Item Approve City Council Minutes November 23, 2021
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Approve
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 5 of 118
CITY OF OAK PARK HEIGHTS
TUESDAY, NOVEMBER 23, 2021
CITY COUNCIL MEETING MINUTES
HELD AT CITY HALL AND VIA VIDEO CONFERENCE
PER MN STAT. 13D.021
I. Call to Order/Approval of Agenda: Mayor McComber called the meeting to
order at 6:02 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren and
Runk. Staff present: City Administrator Johnson, Police Chief Hansen, Assistant
City Administrator/City Clerk Pinski, City Attorney Sandstrom, City Planner
Richards, and City Engineer Mann. Absent: None.
Mayor McComber added "Joint Powers Agreements & Resolutions Relating to
Criminal Justice Data Communications with the State of Minnesota"to the
Consent Agenda as Item H.
Councilmember Dougherty, seconded by Councilmember LiIjegren,moved to
approve the Agenda as amended. Carried 5-0.
II. Council/Staff Reports:
A. Mayor McComber: She reported she attended the NLC Conference the
previous week, the bonding tour on November 18, and the Bayport Fire
Department meeting on November 10; the next JAZB meeting was set for
December 1; and the Coalition of Utility Cities meeting was set for
December 14.
B. Councilmember Dougherty: He reported he attended the Cable
Commission on November 15, the ribbon cutting for St. Croix Event
Center, and the bonding tour..
C. Councilmember Johnson: She reported that she attended the bonding tour
and that the November Parks and Trails Commission meeting was
cancelled.
D. Councilmember Liljegen: He reported he attended the Planning
Commission meeting on November 18, and the next JAZB meeting was
set for December I from 3:00—4:30 p.m.
E. Councilmember Runk: He reported he attended the Middle St. Croix
Watershed Management Organization meeting, the bounding tour, and the
CVB meeting. He said that the CVB director was leaving at the end of her
contract, and the CVB would be meeting to discuss that position.
F. Staff. Police Chief Hansen reported there had been an increase in stolen
vehicles in the area and reminded residents to lock their vehicle doors. He
said there was a Toys for Tots drive at City Hall and Joseph's Restaurant.
Page 6 of 118
City Council Meeting Minutes
November 23, 2021
Page 2 of 4
He also provided a report on behalf of Fire Chief Eisinger: Santa would be
coming through the City on Friday, November 26 on the fire truck, and
there were increases in fires during the holiday season due to cooking and
holiday lighting so residents should practice care.
City Attorney Sandstrom reported that the City Council met in a closed
session at the end of their last meeting to discuss pending litigation against
Paul Sinz. He said Council gave direction, and no official action was taken
during the closed session.
Assistant City Administrator/City Clerk Pinski reported that Ann Vick of
5691 Oren Avenue was chosen as the recycling award winner.
III. Visitors/Public Comment: None
IV. Consent A$Zenda:
A. Approve Bills & Investments
B. Approve City Council Minutes—October 26, 2021
C. Approve Redpath and Company, Auditing Services for December 31,
2021
D. Approve Home Occupation Permit Renewals for 2022
E. Approve 2022 Taxi Licenses for F.D.S. Enterprises dba A Taxi
F. Approve Settlement Offer--W Lookout Trail Tree Damages
G. Approve Order for Replacement Police Dept Issued Tasers
H. Joint Powers Agreements & Resolutions Relating to Criminal Justice Data
Communications with the State of Minnesota
Councilmember Runk, seconded by Councilmember Johnson, moved to approve
the Consent Agenda. Roll call vote taken. Carried 5-0.
V. Public hearings: None
VI. Old Business:
VII. New Business:
A. Water Meter Replacement: Public Works Director Kegley reported that
the City had funding in place for a water meter replacement project. He
said the project was complex and staff requested Stantec prepare a
proposal for assistance in planning and bidding.
Councilmember Liljegren, seconded by Councilmember Dougherty,
moved to approve Stantec's proposal to assist the City with a water meter
replacement project not to exceed $49,300. Carried 5-0.
Page 7 of 118
City Council Meeting Minutes
November 23, 2021
Page 3 of 4
B. 2022 Mill and Overlay— .Area 7: Councilmember Runk, seconded by
Councilmember Johnson, moved to approve Public Works Director
Kegley's request for authorization for Stantec to design and bid a 2022
Mill and Overlay project for Area 7 not to exceed $43,500. Carried 5-0.
C. 2022 City Council Meeting, Dates: Assistant City Administrator/City Clerk
Pinski presented the City Council with a calendar marked with the regular
meeting dates of the second and fourth Tuesday of each month and noted
some conflicts on certain dates in 2022.
Councilmember Liljegren, seconded by Councilmember Dougherty,
moved to approve the City Council meeting dates with the following
changes: cancel the first regular meetings of the month in each of June,
July, and August; cancel the second regular meeting in December; and
reschedule the first regular meeting in November to Monday,November
14 to canvass election results. Carried 5-0.
D. Scope and Fee Amendment for Engineering Services—NorelI Avenue/60th
Street Reconstruction: City Administrator Johnson reported that MNDOT
asked if the City would agree to the installation of a trail in the Norell
Avenue project along the north side of the frontage road that was not
included in the original scope of the project.
Councilmember Dougherty, seconded by Councilmember Runk, moved to
approve Stantec's scope and fee amendment for engineering; services for
design and bidding of a trail and modifications to 60"' Street. Carried 5-0.
E. Bayport Fire Services Agreement— Request for Further Discussion: City
Administrator Johnson reported that the City of Bayport was requesting a
meeting with the City of Oak Park Heights and other parties to review
their concerns with the Bayport Fire Department Service Agreement. He
suggested that if the City wanted to participate they should appoint two
members of the City Council and the Chief of Police and Finance Director
to a discussion delegation for the purpose of learning about the issues the
City of Bayport presented and discussing options to address the issues.
Councilmember Johnson, seconded by Councilmember Dougherty, moved
for Mayor McComber and Councilmember Liljegren, with
Councilmember Runk as an alternate, to be appointed as discussion
delegates along with Finance Director Caruso and Police Chief Hansen
and to attend not more than two meetings before February 2022. Carried
5-0.
F. Lookout Trail Reconstruction—Consider Change Order#2:
Councilmember Runk, seconded by Councilmember Liljegren, moved to
approve Change Order#2. Carried 5-0.
Page 8 of 118
City Council Meeting Minutes
November 23, 2021
Page 4 of 4
G. LCI Landscapes— Land_Reclaination & Grading Conditional Use Pen-nit
— 5675 Newell Circle: City Planner Richards reviewed his planning report.
Councilmember Dougherty, seconded by Councilmember Runk, moved to
approve the Resolution. Roll call vote taken. Carried 5-0.
H. Comments on Washington County Capital Im_prov_ement Plan(2022-
2026): Councilmember Liljegren, seconded by Councilmember
Dougherty, moved to approve the Resolution and letter with comments.
Roll call vote taken. Carried 5-0.
I. Osgood Ave—Westbound Turn Lane Onto STH 36—Request to State and
Washington County: Mayor McComber suggested the City Council ask
Washington County and the State of Minnesota to explore the possibility
of installing an additional westbound turn lane from northbound Osgood
Avenue and Highway 36. City Administrator Johnson suggested that
Stantec could run some geometries. Mayor McComber said those could be
included to back up the request.
Councilmember Johnson, seconded by Councilmember Dougherty, moved
to direct staff to send a letter. Carried 5-0.
VIII. Other Council Items or Announcements: Councilmember Runk announced that
he and Councilmember Johnson had been coordinating a thank you surprise for
City staff.
IX. Adiourn: Councilmember Liljegren, seconded by Councilmember Johnson,
moved to adjourn at 7:13 p.m. Carried 5-0.
Respectfully submitted, Approved as to Content and Form,
Jennifer Pinski Mary McComber
City Clerk Mayor
Page 9 of 118
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Page 10 of 118
Jak Park Heights
: eazzest for Council Action
Meeting Date December 14, 2021
Agenda Item Adopt Resolution for 2022 Liquor, Tobacco, and Amusement License Renewals
Time Req. 0
Agenda Placement Consent
Originating Department/Requester Ad 'nistration/Jennifer Pinski
Requester's Signature _
Action Requested Approve
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached Resolution. All fees have been paid and the background checks were completed by
the Oak Park Heights Police Department. I recommend approval of the attached Resolution.
Page 11 of 118
CITY OF OAK PARK HEIGHTS
RESOLUTION 21-12-37
A RESOLUTION APPROVING PROPOSED ANNUAL
LIQUOR, TOBACCO, AND AMUSEMENT LICENSES
WHEREAS, the City Council for the City of Oak Park Heights has received applications
for the year 2022 liquor, tobacco, and amusement licenses from businesses located within the
City limits.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Oak
Park Heights that the licenses outlined in Exhibit A are hereby approved.
Passed by the City Council of Oak Park Heights this 14te day of December, 2021.
Mary McComber
Mayor
Attest:
Eric A. Johnson
City Administrator
Page 12 of 118
EXHIBIT A
CITY OF OAK PARK HEIGHTS
2022 LICENSES
Off-Sale Liquor Licenses
Kowalski Companies Inc. dba Kowalski's Market
LaPalao Companies LLC dba Liquor Time
Wal-Mart Stores, Inc. dba Wal-Mart Store#1861
On-Sale Liquor Licenses
Apple Minnesota LLC dba Applebee's Neighborhood Grill & Bar
Dailey Incorporated dba Carbon's Pizzeria& Pub
Phil's Tara Hideaway Inc. dba Club Tara Hideaway
Letru Inc. dba Stillwater Bowl & Lounge
Lo, Inc. dba Joseph's Family Restaurant
Muddy Cow Oak Park Heights dba Muddy Cow
Edgar Alexis Gomez Alcocer dba Fiesta Mexican Grill
On-Sale Sunday Liquor Licenses
Apple Minnesota LLC dba Applebee's Neighborhood Grill & Bar
Dailey Incorporated dba Carbones Pizzeria& Pub
Phil's Tara Hideaway Inc. dba Club Tara Hideaway
Letru Inc. dba Stillwater Bowl & Lounge
VFW 323 dba Greeder-Hinds Comfort Post
Lo, Inc. dba Joseph's Family Restaurant
Muddy Cow Oak Park Heights dba Muddy Cow
Edgar Alexis Gomez Alcocer dba Fiesta Mexican Grill
Club Liquor License
VFW 323 dba Greeder-Hinds Comfort Post
On-Sale Wine License
Tan's, Inc. dba Golden Crown Restaurant
On-Sale Non-Intoxicating Liquor License
Tan's, Inc. dba Golden Crown Restaurant
Page 13 of 118
City of Oak Park Heights
2022 Licenses
Page 2
Off-Sale Non-intoxicating Liquor License
Kowalski Companies Inc. dba Kowalski's Market
Northern Tier Retail LLC dba Speedway#7036
Kwik Trip Inc. dba Kwik Trip #111
LaPalao Companies LLC dba Liquor Time
Northern Tier Retail LLC dba Speedway#4549
Wal-Mart Stores Inc. dba Wal-Mart Supercenter#1861
Amusement Licenses
Letru Inc. dba Stillwater Bowl & Lounge
Wal-Mart Store#1861
Tobacco Licenses
Northern Tier Retail LLC dba Speedway#7036
Holiday Stationstore#237
Kwik Trip, Inc. dba Kwik Trip #111
LaPalao Companies LLC dba Liquor Time
LRS Enterprises dba Sodie's Cigar&Pipe
Northern Tier Retail LLC dba Speedway#4549
Wal-Mart Stores, Inc. dba Wal-Mart Store#1861
Walgreens #06916
Keep it Growing LLC dba Keep it Growing
Page 14 of 118
M
l
Oak Park Heights
Request for Council Action
Meeting Date December 14, 2021
Agenda Item Approve Spring and Fall Clean-up Dates for 2022 —Max 7 and October 1
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinsk]
Requester's Signature
Action Requested Approve
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
Staff has reserved Saturday, May 7 and Saturday, October 1 with the City's garbage hauler and
Andersen Coij)oration for the Spring and Fall Clean-up events. The time would remain the same
as last year: 7:30am to 1:OOpm.
I request approval of those dates.
Page 15 of 118
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Page 16 of 118
Oak Park Heights
Request for Council Action
Meeting Date December 14, 2021
Agenda Item Adopt Resolution Designating the Polling Location for 2022 in the City of Oak Park
Heights
Time Req, 0
Agenda Placement Consent
Originating Department/Request rLdministration/Jennifer Pinski
i
Requester's Signaturd�
Action Requested Approve
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 17 of 118
RESOLUTION 21-12-38
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION DESIGNATING THE POLLING LOCATION FOR 2022
ELECTIONS IN THE CITY OF OAK PARK HEIGHTS
WHEREAS, there was a change made during the 2017 legislative session to State
Statute 204B.16 which discusses polling place designations; and
WHEREAS, state law now requires municipalities to designate precinct polling
places for all elections for the year by December 31 of the prior year; and,
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Oak Park Heights hereby designates one precinct polling location for 2022 elections in
the City of Oak Park Heights at the following location:
Oak Park Heights City Hall, 14168 Oak Park Boulevard North
Passed by the City Council of Oak Park Heights this 14" day of December, 2021
Mary McComber
ATTEST: Mayor
Eric A. Johnson
City Administrator
Page 18 of 118
off"
Oak Park Heights
Request for Council Action
Meeting Date December 14, 2021 Time Required: I minute
Agenda Item Title Certification of Delinquent Utility Biilin�',
Agenda Placement Consent
Originating Department/Requestor Finance—Betty Caruso, Finance Director
Requester's Signature
Action Requested .Approve the attached Resolution App1-oving Certification of Delinquent Utility
Charges to the County Auditor for Collection With the 2022 Tax Bills
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
In accordance with MS 444.075 subd 3c and the city ordinance of 1001.04
I am requesting that the council approve the listing of delinquent bills as a lien against the property and
authorize that they be sent to the County Auditor for collection with the 2022 tax billing.
The list may be subject to changes due to payments being accepted through 12/10/21 and the
payments that may arrive at the city through the mail. Therefore, I request that Council adopt
the list and give me authority to adjust the amounts for payments or corrections that may be
received prior to certification to the County Auditor.
Page 19 of 118
CITY OF OAK PARK HEIGHTS
COUNTY OF WASHINGTON AND
STATE OF MINNESOTA
RESOLUTION 21-12-39
A RESOLUTION APPROVING CERTIFICATION OF DELINQUENT UTILITY
CHARGES TO THE COUNTY AUDITOR FOR COLLECTION WITH THE 2022 TAX
BILLS
WHEREAS, the following properties have delinquent utility bills as of December 14,
2021 and require collection;
SEE ATTACHED LIST
WHEREAS, the City Staff for the City of Oak Park Heights has complied with the
collection procedures for the utility billing and the above accounts remain delinquent as of
December 14, 2021; and,
WHEREAS, the City is allowed by statute to use certification to the County for inclusion
on the real estate tax collection system as the collection mechanism.
NOW, THEREFORE,BE IT RESOLVED, by the City Council of the City of Oak
Park Heights that delinquent utility charges included on the list supplied by the Finance Director,
be certified to the County Auditor for Collection with the 2022 Tax Bill.
Passed by the City Council of Oak Park Heights this 14th day of December, 2021.
Mary McComber
Mayor
Attest:
Eric A. Johnson
City Administrator
Page 20 of 118
W
LA
Oak Park Heights
Request for Council Action
Meeting Date: December t4, 2021
Agenda Item Title: Approve Resolution Designating 2021 Checking and Bank
Depositories
Time Required 1 minute
Agenda Placement. Consent
Originating Department/Requestor Betty Caruso, Finance Director
Requester's Signature
Action Requested : .Approve Resolution designating 2022 checking and bank depositories
Background/Justification (Please indicate any previous action, financial implications including budget
information and recommendations).
The City currently has its checking and some investments with MidWestOne Bank.
The remaining institutions hold the other city investments:
First State Bank and Trust, First Resource Bank, RBC Wealth Management, Wells Fargo Advisors,
LLC and the 4M Fund.
There are some institutions that I have included on the list that I am not presently investing with,
however, I may be using them in the future depending upon the rates offered and if they are willing to
pledge securities for any deposits above FDIC limits. If we were to invest with any new financial
institution, Finance would review bank ratings and financial criteria before investing, along with
consulting with other cities regarding the broker.
The list of depositories is as follows:
MidWestOne Bank
First State Bank and Trust
Wells Fargo Advisors, LLC
US Bank (Bank used by 4M for transactions)
First Resource Bank
Oppenheimer& Co. Inc (not presently used)
RBC Wealth Management
Minnesota Municipal Money Market Fund (4M)
Page 21 of 118
CITY OF OAK PARK HEIGHTS
RESOLUTION 21-12-40
A RESOLUTION DESIGNATING
2022 CHECKING& BANK DEPOSITORIES
MidWestOne Bank—Checking and Investments
First State Bank and Trust-- Investments
US Bank—Investments
Minnesota Municipal Money Market Fund- 4M Fund—Investments
Wells Fargo Advisors, LLC—Investments
First Resource Bank—Investments
RBC Wealth Management—Investments
Oppenheimber& Co, Inc - Investments
Passed by the City Council of Oak Park Heights this 14th day of December 2021.
Mary MCComber, Mayor
ATTEST:
Eric A. Johnson Administrator
Page 22 of 118
Oak Park Heights
Request for Council Action
Meeting Date December 14, 2021 Time Required: 1 zein
Agenda Item Title: Approve Budget Adjustment
Agenda Placement Consent
Originating Department/Requestor Betty Caruso -Finance Director
Requester's Signature & '
-1
Action Requested Approve Budget Adjustment Resolution Unexpected 2021 Expenditures
and the Funding Sources
Background/,Justification (Please indicate if any previous action has been taken or if other
public bodies have advised):
The City 2021 Budget was adopted in December of 2021, since adoption the following
changes have occurred:
1) During 2021 expenditures outside the normal budget were incurred as listed:
• Costs of Illegal Tree Removal $9,700
• Storm Damage — Tree/Brush Removal $6,600
• ARPA Premium Pay $12,498
• Police Training- refunded by the County $3,043
2) During 2021 revenue outside the normal budget was received as listed:
• Small Cities Grant $73,500
• Legal Settlement- Sinz tree removal $96,000
• ARPA funding of Premium Pay $12,498
• Donations $ 715
• Washington County training Reimbursement $ 3,043
The items listed above affects the line items of departments budgets and can cause shortages of the
funds available for the regular operations of the city. The budgets should be adjusted to reflect the
amounts and also for the policy of transferring funds such as the Small Cities Grant to Budgeted
Projects Fund to be utilized for street maintenance with in the state guidelines, along with the ARPA
funds for premium pay and the donations received for the police to be used for police promotions.
The list of adjustments includes the line item account numbers that affected by these amounts. The
purpose of the adjustments is to reflect the city's acknowledgement of these expenses and revenues
and their uses.
Action Request: Adopt the Resolution for the Budget Adjustments and use of $6600 Fund
Balance- Contingency for the storm damage that was incurred dur 2021.
Page 23 of 118
UST OF 2021 BUDGET ADJUSTr,,IENTS 12/14/21
ADOPTED ADJ USTED
BUDGET BUDGET CHANGE
SPvl ALL CITIES GRA ;
S- L L C- E S (73.5W) (73 5001
PROJEC-S
E 74500
7- '-ans'
—:—i--sforuse on Sreez P-C S'a,e QerM5SC w USA-
SI NZ
-UAL ZS3�om 45.00G 6000
'-
om i56,000
_EG,AL 7 3011 30,000 3Aom
V- - i 1 150 900 70D
IULCH
Assn ng-07expenfes,ncurred due tothe � Im3a ---a
7EE�,,J%- PJG C7JAL 45000 51.600 6 60(3
J f PJC C F 9173 om 966.400 6m)
ARPA TRANSFER FOR PRE%lWool PAY
E
77 (4.999) (4 9
(3.000) (�oxl
7,,NSH-�&J-,.-DPA FUND 12,498
:DC.11"A- ONS �:---:sc M) (715) (715)
7-R-N S F E R-0 B J X E-E?-", P R OJ EC 7S :a-I L 3 715 715
ADJUSTMENT FOR VvIASH COJNTY FUNDING OFFICER
aO43
RE FUN C*
(ZO43)
Record re:und
L-
-
Page 24 of 118
RESOLUTION 21-12-
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION APPROVING ADJUSTMENTS TO THE 2021 BUDGET
WHEREAS, The City Council adopted the 2021 budget for calendar year on
December 8, 2020, and,
WHEREAS, the City Council for the City of Oak Park Heights during the 2021
incurred expenditures for storm damage, illegal tree removal, and payments for premium
pay from COVID -ARPA funds, and additional police training.
WHEREAS, the City Council for the City of Oak Park Heights recognizing ARPA
grant revenue reimbursement for premium pay, Small Cities Grant funds, Legal Settlement
for the tree removals, county reimbursements for police training and fund balance
contingency funds as funding sources for the unexpected expenditures;
NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Oak
Park Heights to adjust the 2021 General Fund Budget for the following list of adjustments:
Page 25 of 118
LIST OF 20121 BUDGET ADJUSTMENTS 12/14/21
ADOPTED ADJUSTED
BUDGET BUDGET CHANGE
SMALL CITIES GRANT
SMALL CITIES FUNDING 101-36120-100 - (73,500) (73,501)
TRANSFER TO BUDGET PROJECTS 101-44444-920 1,746,450 1,819,950 73,5010
To transfer funds for use on Street Projects-per state permissble use
SINZ
TREE PLANTING-CONTRACTUAL 101-42520-212 39,000 45,000 6,000
REFUNDS-REIMBURSMENT 101-38050-000 60,000 156,000 (96,000)
LEGAL 101-40200-103 27,000 30,000 3,000
OMG-MIDWEST HYDRO MULCH 101-42040-311 150 900 700
Funding of expenses incurred due to the illegal Tree Removal
TREE PLANTING-CONTRACTUAL 101-42520-212 45,000 51,600 6,600
FUND BALANCE-CONTINGENCY 101-39999-000 973,000 966,400 (6,600)
Funding of storm damage-tree removals
ARPA TRANSFER FOR PREMIUM PAY
TRANSFER IN-GENERAL 101-39020-000 - (3,999) (3,999)
TRANSFER IN-WATER 705-39020-000 (4,999) (4,999)
TRANSFER IN-SEWER 706-39020-000 - (3,000) (3,000)
TRANSFER IN-STORM 707-39020-000 (500) (500)
TRANSFER OUT ARPA FUND 209 44444-920 - 12,498 12,498
Transfer ARPA funds for employee permium pay
DONATIONS 401-39020-000 (715) (715)
TRANSFER TO BUDGETED PROJECTS 101-44444 920 715 715
Transfer Donations to the Police Department to
Budgeted Projects Fund per policy
ADJUSTMENT FOR WASH COUNTY FUNDING-OFFICER TRAINING
POLICE TRAINING 101-41510-203 3,043
REFUNDS AND REIMBURSEMENTS 101-38050-000 (3,043)
Record refund from Wash County to pay for OfficerTraning
Passed by the City Council for the City of Oak Park Heights this 14th day of
December 2021.
Attest: Mary McComber, Mayor
Eric A. Johnson
Administrator
Page 26 of 118
fir AL
Oak Park Heights
Request for Council Action
Meeting Date December 14, 2021
Agenda Item Title Approve 2_022 Area Charge for Connection to Water, Sewer and Storm Sewer
Systems _ _ Time Required I min
Agenda Placement Consent
Originating Department/Requestor_ Finance —Betty Caruso, Finance Director
Requester's Signature `
Action Requested Approve the 2022_Arca Charge for Connections to Municipal Water Systems,
Sanitary Sewer Svstems and Storm Sewer Svstems
Background/Justification (Please indicate any previous action, financial implications including budget
information and recommendations).
The City Engineer has calculated the City's utility area charges for 2022 and is recommending an 8.4%
increase in the area charges for water, sanitary sewer, and storm sewer. This increase percentage is
based on the Construction Cost Index.
I recommend approval of the area charges for sanitary sewer, water main, storm sewer and TSMP area
storm sewer as of January 1, 2022 per the attached recommendation from the City Engineer.
Page 27 of 118
2335 Highway 36 West,St.Paul MN 55113-3819
ta rite
November 22, 2029
File: 193801828
Attention: Eric Johnson
City of Oak Park Heights
14168 Oak Park Blvd, N.
Oak Park Heights, MN 55082
Reference: Utility Area Charges
Dear Eric,
The City has established a system of area charges to assist in financing trunk utility
improvements. These charges should be adjusted from time to time to recover additional costs
incurred due to inflation, capitalized interest, or revisions/updates to trunk facilities. The table on
the following page is a tabulation of the current area charges and those proposed for
development initiated after January 1, 2022.
Adjustments to the City's utility area charges are tied to the ENR national Construction Cost Index
(CCI), which is a benchmark of the current cost of materials and labor in the construction industry.
The City's utility area charges were last updated in November 2020. From the third quarter of
2020 to the third quarter of 2021, the CCI has increased 8.4%, which is the current increase we
are recommending to the City's area charges.
If you have any questions or require further information, please call me at (612) 712-2085.
Regards,
Stantec Consulting Services Inc.
Lee M. Mann, P.E.
Principal
Phone: 612-712-2085
lee.mann@stantec.com
Attachments: Utility Area Charge Updates for 2022
ENR Sep 2021 Cost Index
ENR CCI Partial History
c. Betty Caruso, Julie Hultman —City of Oak Park Heights
Kevin Sandstrom —City Attorney
Design wif,°,co-orn:n4y in rn7 nd
Page 28 of 118
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Page 29 of 118
THIS PAGE INTENTIONALLY LEFT BLANK
Page 30 of 118
W
V.
Oak Park Heights
Request for Council Action
Meeting Date December 14, 2021
Agenda Item Approve 2022 Engine nRates
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor AdMinistration/Jennifer Pinski
Requester's Signature -� =
Action Requested Approve engineering rate schedule for 2022
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
Attached is the 2022 Rate Schedule for Stantec Consulting Services Inc. which is used for the
City and for private development review and inspection services. Stantec is proposing an
increase of no more than 3.8% over the 2021 rates.
Page 31 of 118
Stantec Consulting Services Inc.
733 Marquette Avenue Suile 1000
Minneapolis MN 55402-2309
(S StantecTel: (612) 712-2000
December 9, 2021
File: 193801828
Attention: Eric Johnson
City of Oak Park Heights
14168 Oak Park Boulevard N
Oak Park Heights, MN 55082
Reference: 2022 Stantec Rates
Dear Eric,
We wish to thank the City of Oak Park Heights for allowing us to partner with you in planning and
implementing your municipal projects. To help you prepare for projects next year, we are
enclosing our 2022 hourly rate schedules for municipal services and for standard (private
development) review and inspection services.
Stantec is committed to employing excellent people; keeping our technical capabilities
innovative and effective to serve you best. As such, we are proposing to hold your Stantec
team's rates in Oak Park Heights to an increase of no more than 3.80. We continue to strive
internally to minimize cost increases and look for cost saving measures in our day-to-day
operations with staff to provide the greatest value for your engineering investment.
We are very grateful for our relationship with Oak Park Heights. Your Stantec Team is dedicated to
providing the City with high quality service while working within your budget constraints. We look
forward to continuing to partner with you in 2022.
If you have any questions or require further information, please call me at (612) 712-2085.
Regards,
STANTEC CONSULTING SERVICES INC.
Lee M. Mann, P.F.
Principal
Attachments: Municipal Rate Table
Standard Rafe Table (for Private work)
Page 32 of 118
2022
RATE SCHEDULE
(Municipal)
Classification
2022
Senior Principal $ 168.00 - $ 207.00
Principal $ 160.00 - $ 196.00
Specialist* $ 148.00 - $ 277.00
Project Manager $ 156.00 - $ 205.00
Senior Engineer I Scientist I Architect Landscape Architect I Planner $ 150.00 - $ 198.00
Architect I Landscape Architect $ 135.00 - $ 165.00
Land Surveyor $ 119.00 - $ 177.00
Engineer I Planner j Scientist $ 116.00 - $ 165.00
Designer I GIS I Landscape Designer Graphics I Senior Technician $ 116.00 - $ 166.00
Engineering Technician $ 92.00 - $ 134.00
Project Technician $ 62.00 - $ 88.00
Field Supervisor $ 125.00 - $ 196.00
Inspector $ 95.00 - $ 129.00
1-Person Survey Crew $ 162.00
2-Person Survey Crew $ 232.00
*Specialist: Experts in highly technical disciplines including Principal Planners, Market Analyst and
Certified Industrial Hygienist
These rates are adjusted annually in accordance with the normal review procedures of Stantec.
Page 33 of 118
2022
STANTEC RATE SCHEDULE
(Standard)
Classification 2022
Senior Principal $ 220.00 - $ 256.00
Principal $ 208.00 - $ 243.00
Specialist* $ 208.00 - $ 266.00
Project Manager $ 164.00 - $ 220.00
Senior Engineer I Scientist I Architect Landscape Architect I Planner $ 179.00 - $ 220.00
Architect I Landscape Architect $ 144.00 - $ 251.00
Land Surveyor $ 144.00 - $ 179.00
Engineer I Planner I Scientist $ 132.00 - $ 188.00
Designer I GIS I Landscape Designer Graphics I Senior Technician $ 132.00 - $ 188.00
Engineering Technician $ 132.00 - $ 179.00
Project Technician $ 105.00 - $ 144.00
Field Supervisor $ 154.00 - $ 220.00
Inspector $ 105.00 - $ 179.00
1-Person Survey Crew $ 162.00
2-Person Survey Crew $ 232.00
*Specialist: Experts in highly technical disciplines including Principal Planners, Market Analyst and
Certified Industrial Hygienist
These rates are adjusted annually in accordance with the normal review procedures of Stantec.
Page 34 of 118
Oak Park Heights
Request for Council Action
Meeting Date December 14th, 2021
Time Required: 1 minute
Agenda Item Title: Approve Salary Adjustment for Exempt Employees
Agenda Placement Consent Agenda
Originating Department/Requestor Eric Johnson, City Administrator
Requester's Signature
Action Requested Approve Salary Adjustments for Exempt Employees for 2022 —effective 1/1/22.
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
Typically, the City Council considers a wage adjustments on an annual basis for exempt (non-
represented employees). The Action requested at this time is to approve a 3.0% wage increase for the
City Clerk / Asst. City Admin. and the Accountant 11 positions. The 2022 Budget as currently
proposed does have adequate funding for 3.0% increase and is expected to mirror increases for other
employees found in Unions.
In addition, these positions would similarly follow the health care contribution increases and cost
sharing by the represented employees. Based on 2021 LMC Salary Survey data., these positions are
generally above the average of their metro peers, but are not unreasonably out of line with the
current market conditions and—I believe -what is commensurate with their total roles the City expects
them to continue to perform.
2011 was 0.0%
2012 was 1.5%.
2013 was 3.0%
2014 was 3.0%
2015 was 2.75%
2016 was 2.75%
2017 was 2.75%
2018 was 2.75%
2019 was 2.75%
2020 was 3.00%
2021 was 3.00%
2022 3.0%is proposed
Page 35 of 118
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Page 36 of 118
Oak Park Heights
Request for Council Action
Meeting Date December 14th
Time Required:
Agenda Item Title: Approve the purchase of new police vehicle
Agenda Placement Consent
Originating Department/Requestor Chief of Police Steve Hansen
Requester's Signature
Action Requested Approval to order and purchase new police vehicle through the State
Contract bid.
Background/Justification (Please indicate if any previous action has been taken or if other
public bodies have advised):
Earlier this year we ordered and replaced 3 of our patrol vehicles along with 2
admin/unmarked vehicles, all which exceeded their lifespan. Maintenance costs were
substantial this year for those older vehicles and overall reliability became a concern.
Thankfully all of those new squads have finally been put into service as of last month after
numerous delays. I am hoping to move forward with completing the fleet change out next
year and developing an appropriate rotation schedule.
I am requesting the approval to order and purchase 1 police vehicle (fully marked patrol
squad car) to replace our current 2017 Ford Explorer Interceptor patrol vehicle. Our current
rotation for patrol vehicles is 4 years and the typical lifespan of an active patrol vehicle is 3-5
years. This rotation benefits the City in maintenance costs and improved resale value.
I would like to place the order now as the anticipated delivery date will be considerably
delayed until fall of 2022. The micro chip shortage and supply chain delays have also caused
considerable disruption affecting sourcing issues along with inflation of electronic
components. Thus, I would like to get the order in sooner rather later and also take advantage
of potential cost savings now for new equipment in the squad car that needs to replaced such
as lighting equipment, radio, and laptop computer.
2022-(1) Ford Interceptor Patrol Vehicle $35,000
Emergency lighting package $15,000
Squad Radio $ 5,000
Squad graphics removal/install $ 1,400
Squad computer laptop $ 4,000
Estimated total budgeted project $60,400
This has been reviewed by Finance Director Caruso and funds will be coming from the
budgeted projects fund and the police computer replacement fund.
Page 37 of 118
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Page 38 of 118
Oak Park Heights
Request for Council Action
Meeting Date December 14, 2021
Time Required:
Agenda Item Title: Replacement of Police Rifles
Agenda Placement Consent
Originating Department/Requestor Chief of Police Steve Hansen
Requester's Signature
Action Requested Approval to order and purchase 7 new rifles
Background/Justification (Please indicate if any previous action has been taken or if other
public bodies have advised):
Currently the Police Dept has 5 surplus M-16 rifles on loan from the U.S. Federal Government.These
are old 1968 production models from the Vietnam War Era. Back in 2007 OPHPD acquired these
rifles under the LESO (Law Enforcement Support Office)program.
Approximately 15 years ago these army surplus rifles were acquired by hundreds of law enforcement
agencies and were placed into squad cars across the USA. It was a quick affordable option to allow law
enforcement to achieve or match firepower capabilities against possible threats, active shooters,or
acts of terrorism. Unfortunately,these rifles came with some short comings.These old rifles are much
bigger and heavier than even current updated rifles that modern militaries or law enforcement use
now. These older rifles and the magazines have had several malfunctions during training including
misfeeding of ammo, ejection of ammo and parts falling off.They have no way of mounting an optic
and can only be used with fixed iron sights.This can be problematic for accuracy and night time
deployments. Updated rifles are lighter, shorter, and come with better optics capabilities for all
day/night use deployments.Additionally,with updated rifles we can also fit the gun to the individual
officers of all sizes.
Rifles are important to have for long range lethal capabilities if needed and they are a go to perimeter
weapon which allow for high velocity round penetration or stand-off capabilities if needed.To
improve overall response capabilities, I am recommending each squad to have a rifle assigned to it.
The police department has field tested several different rifles and options that would best fit our
department. I am requesting approval to order and purchase 7 new rifles from the vendor Bravo
Company Manufacturing and additional components or attachments from various other vendors
which include optics,lights, suppressors, slings.
7- BCM Carbine 610-75o rifles 5.56/223 $7,500
7- OSS HXQD 556k suppressor $5,600
7- Aimpoint Rifle Optic red dots $2,800
7- Flashlight attachment $ 750
7 Sling attachments $ 700
Budgeted project estimates $17,350
Funded by the budgeted project funds
Page 39 of 118
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Page 40 of 118
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Page 41 of 118
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Page 42 of 118
�p
Oak Park Heights
Request for Council Action
Meeting Date _December 14, 2021
Agenda Item Title Truth in Taxation - 2022 Budget Presentation
Time Required 10 min
Agenda Placement Public Hearing
Originating Department/Requestor Finance-Betty Caruso Finance Director
Requester's Signature
Action Requested Hold Public TNT Hearing for Taxpayers Comments and
Information
Background/Justification (Please indicate any previous action, financial
implications including budget information and recommendations).
TNT Hearing Notices were mailed to taxpayers in the city on November 12th, giving them notice of
their proposed property taxes for 2022. The TNT hearing is scheduled for December 14, 2021, 6:00
p.m. City Hall, 14168 Oak Park Blvd. N., for public input and information.
The city council adopted a proposed budget$6,499,473 on September 14, 2021 and the information
given to the taxpayers is based on that budget. Changes to the budget can be made through
adoption, however the Council cannot make changes to exceed the preliminary TAX LEVY of
$6,034,373.
Action Request
Hold the Public Hearing
Page 43 of 118
12/10/2021
CITY OF OAK PARK
HEIGHTS
2022 Truth-In-Taxation Budget Meeting
December 14, 2021
2022 Budget
Services P—Ided Who Cay: Public Works
General Government
Street Maintenance
Mayor and Council Snow Removal
Administration and Finance Street L%hting and Signs
Planning,Zoning and Engineering Tree Removal
Insurance Sanitation(Garbagel)
Parks and Recreation
Public Safety
Police Protection Capital Improvements
Fire Protection Street Maintenance Program-Seal Coating/Mill and Overlay
Building Inspection/Permits Storm Sewer Replacement
Animal Control • Equipment and Vehicle Replacement
Emergency Management Parks Buildings and Equipment
Page 44 of 118 1
12/10/2021
2022 ,
EXPENDITURE CATEGORY (DECItIE-ASW�1
Expenditure
Budget GENERAL GOVERNMENT $ 1,589,000 $ 1,653,000 $ 64,000
ROUNDED TO$1,000
PUBLIC SAFETY 1,967,000 2,125,000 158,000
PUBLIC WORKS 394,000 400,000 6,000
PARKS AND RECREATION 186,000 191,000 5,000
SANITATION 235,000 252,000 17,000
TOTAL GENERAL OPERATIONS $ 4,371,000 $ 4,621,000 $ 250,000
TRANSFERS-CAPITAL
IMPROVEMENTS 1,167,000 1,299,000 132,000
TRANSFERS-DEBT 579,000 579,000 0
TOTAL EXPENDITURES $ 6,117,000 $ 6,499,000 $ 382,000
2022 Revenue
1 R
Budget 1
CATEGORY
Rol
\D1.1)u)$ TAXES-PROPERTY $5,691,000 $ 6,034,000 $ 343,000
TAXES-OTHER 66,000 66,000 0
BUSINESS LICENSE-PERMITS 45,000 39,000 (61000)
NONBUSINESS LICENSES-
PERMITS 45,000 65,000 20,000
FINES&FORFEITS 45,000 35,000 (10,0001,
INTERGOVERNMENTAL
REVENUES 110,000 124,000 14,000
CHARGES FOR SERVICES 35,000 27,000 (81000)
MISC REVENUES 74,000 109,000 35,000
FUND BALANCE USED 6,000 0 (6,000)
TOTAL REVENUES $ 6,117,000 $ 6,499,000 $ 382,000,
Page 45 of 118 2
12/10/2021
EXPENDITURES
SUMMARY OF CHANGES EXPENDITURES:
SALARIES/SHIFT CHANGES/OVERTIME $ 132,800
TO 2022 BUDGET
CONTRACTUAL 12,500
(COMPARED TO THE 2021 TRAINING 26,000
FIRE 9,000
BUDGET) SANITATION 17,000
EVENT 10,000
INSURANCE-GENERAL/WC 16,400
REVENUE INSURANCE-HEALTH (13,200)
SOCIAL WORKER 20,000
REVENUES: SUPPLIES 9,500
BUILDING PERMITS $ 2D,000 OTHER ACCUMULATED CHANGES 10,700
LICENSING (6.2DD) TOTALOPERATIONS CHANGES $ 25D,70D
INTERGOVERNMENT-POUCEAID/SAFE SOBER 13,900
CAPITAL IMPROVMENIS:
COURTFINES/CHARGES (23.700) FUNDING STREET PROGRAM $ 36,500
SRO BILLING 35,OD0 FUNDING EMERALD ASH BORE 50,000
TOTAL REVENUE CHANGES $ 39,DD0 VEHICLE AND EQUIPMENT-REALLOCATION 45,100
TOTAL CAPITAL IMPROVEMENT CHANGES $ 131,600
TOTAL CHANGESTO 2022BUDGET/TAX LEVY $ 343,300
2022 PROPOSED TAX LEVY
2022
2021 PROPOSED INCREASE %CHANGE
LEVY TAX LEVY TAX LEVY OVER 2020 2022
OPERATIONS $ 3,944,562 $ 4,156,373 $ 211,811 5.37%
TRANSFERS $ 1,167,450 $ 1,299,000 $ 131,550 11.27%
DEBTSERVICE $ 579,000 $ 579,000 $ - 0.00%
TOTAL TAX LEVY $ 5,691,012 $ 6,034y373 $ 343,361 6.03%
i
Page 46 of 118 3
12/10/2021
TAXES- WHO PAYS BASED ON VALUES
` IF THE TAX LEVY WAS$?00.00:
WHO PAYS: VALUES FOR THE 2021 TAX LEVY
(moat mmnt"lueamlkbk)
• PUBLIC UTILITY(XCEL) $34.00 F
COMMERCIAL $30.00
RESIDENTIAL $35.00
ALL OTHER 1,00
TOTAL $100.00
PROPERTY VALUES - CHANGES FROM 2021-2022
• FINAL VALUES FOR 2022 TAXES AVAILABLE IN FEBRUARY 2022
• COUNTY ESTIMATES(avg)
• RESIDENTIAL INCREASES 3.2%
• COMMERCIAL INCREASE 9.46%
• PUBLIC UTILITY VALUES ESTIMATED INCREASE 9.96% (ACTUAL 2.1%INCREASE)
• TOTAL TAX CAPACITY VALUE INCREASE FROM 20215%
• TNT NOTICE—COUNTY USE OF OVERSTATE VALUE UNDERSTATES TAXES
° TNT NOTICE TAX RATE 50.029 VS ACTUAL 51.230
' ACTUAL INCREASE IN TAXES—TNT NOTICE 1.5%UECREASE
Page 47 of 118 4
12/10/2021
PROPOSED 2022 BUDGET
2022 TAX IMPACT FOR-RESIDEN'T'IAL PROPERTY
ESTIMATED CITY TAXES
HOMEVALUE 2021 ACTUAL 2022ACTUAL INCREASE VALUE BUDGET %CHANGE
$ 200,000 $ 884.60 $ 926.06 $ 4L46 $ (8.32) $ 49.78 4.69%
$ 250,000 $ 1,152.80 S 1,204.98 S 52.18 $ (12.59) $ 64.77 4.53%
$ 300,000 $ 1,421.56 $ 1,484.48 $ 62.92 $ (16.87) $ 79.79 4.43%
$ 320,000 $ 1,521.85 $ 1,588.79 $ 66.94 $ (18.47) $ 85.40 4.40%
$ 400,000 $ 1,958.51 $ 2,042.88 $ 84.37 $ (25.44) $ 109.81
WHERE DOES THE THE PROPERTY TAX GO?
a.ms a n�xw �'y �y
PoR11l1.Ot�t�lY� IW GG C 1,J am. .. �. 0,w+r.
.. t t5•r,n. h'.li i f
C8123025 D
PUBLIC SAFETY PUBLIC GENERAL PARKS AND CAPITAL SANITATION DEBT
$0.30 WORKS GOVERNMENT RECREATION IMPROVEMENT $0.04 $0.09
$0.07 $0.26 $0.03 $0.21
Page 48 of 118 5
12/10/2021
SUMMARY
BUDGET
• 2022 BUDGET EXPENDITURES INCREASED $382,291 OR 6.25%
• 2022 BUDGETED REVENUES OTHER THAN TAXES INCREASE$38,930
• TOTAL 2022 BUDGET$6,499,473
TAX LEVY
• 2021 TAX LEVY$6,034,373-INCREASE $343,361 OR 6.03%
PROPERTY VALUES
• VALUES SHIFTS FROM RESIDENTIAL TO COMMERICAL SLIGHTLY
• OVERALL INCREASE IN RESIDENTIAL TAXES 4.5%
QUESTIONS?
Page 49 of 118
THIS PAGE INTENTIONALLY LEFT BLANK
Page 50 of 118
Oak Park Heights
Request for Council Action
Meeting Date December 14th 2021
Time Required: 10 Minutes
Agenda Item Title: Sidewalk Improvements—58' Street(East of Osgood Ave.)
AGENDA PLACEMENT OLD BUSINESS
ORIGINATING DEPARTMENT/Requestor: Eric Johnson, City Administrator
Requester's Signature: _ ✓
Action Requested: Discussion. Possible Action.
Background/Justification(Please indicate if any previous action has been taken or if other public
bodies have advised):
In October of this year,the Council authorized some pre-liminary studies and cost estimates for the 58th
Street Trail/Sidewalk extension-lying east of Osgood Ave.That is report is enclosed for review and
discussion from Lee Mann of STANTEC.It generally discusses the following:
• Preparation of memorandum to discuss proposed improvements. Memo shall contain the following:
o Review of existing conditions and summary of proposed improvements
o Identification conflicts with proposed walk/trail, including utility conflicts
o Identification of potential easement areas
o Identification of required permits
o Preparation of preliminary cost estimate
o Concept drawing identifying proposed improvements and key components
Ultimately,the Council could disucss if it desireso- 62nd St N
to proceed to construction, some further
surveying is needed. Washington county �a
Government Center j
Funding could be derived from the City's Park
and Trail Dedication fund. - which
exceeds $500,000 in unallocated balance. It is ---1
� "
possible that this project could be bid
as an ALTERNATE to one of the City's 60th St N - 60th St N
projects in 2022 - such as Mill & Overlay or z
possibly the NorellAve Project.
n 6
a
a
Such a link would be valuable to connect theti---
0
t
"Ra mie Johnson" area o the City's networks , 58th St w 58th St
3' �' tkAndersen Windows Corp Office
lying to the west and linking trails from Swager
Park to the east. - -
5
Page 51 of 118
Stantec Consulting Services Inc.
® Stantec 733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309
December 9, 2021
File: 193805462
Attention: Honorable Mayor and City Council
City of Oak Park Heights
14168 Oak Park Boulevard
Oak Park heights, MN 55082
Dear Mayor and Council:
Reference: 58th Street Walk Analysis and Cost Estimate
Introduction
On October 26, 2021, the City Council authorized Stantec to prepare a preliminary engineering analysis
and cost estimate for proposed sidewalk improvements along the north side of 58th Street N, from Osgood
Avenue to 57th Street N and the existing trail entrance to Valley View Park. This engineering analysis
summarizes the existing conditions and identifies proposed improvements to provide the pedestrian
connection identified. Also included is a preliminary cost estimate for the proposed improvements.
Existing Conditions
The project area extends from Osgood Avenue N on the west to 57th Avenue N on the east. There is an
existing north-south concrete sidewalk along the east side of Osgood Ave N, and an existing 8' wide
bituminous trail on the east end that provides pedestrian access to Valley View Park from 58th Street N.
There are 5 driveway entrances along the north side of 58th Street N that provide access to the adjacent
apartment buildings, several town homes, and a church.
There is currently a narrow, bituminous pathway along a portion of the north side of 58th Street N. This
pathway, which is 3.5' to 4'wide, extends from Osgood Ave N to approximately 510' east of Osgood Ave N.
Other existing items in the project area include mailbox banks, utility pedestals/transformers, and a fire
hydrant.
In general, the terrain along the north side of 58th Street N is relatively flat, with wide boulevards. The
primary exception would be approximately 425' east of Osgood Ave N where there is a fairly steep grade
extending north of the curb, adjacent to a stormwater pond. There is a small, block retaining wall along a
portion of the existing walk. This wall is approximately 20' long and 2' in height.
The existing right of way width along 58th Street N is 60'. There is approximately 13' of right of way north of
the northerly curb line to accommodate construction of a wider path.
Design with community in mind
Page 52 of 118
December 9,2021
Honorable Mayor and City Council
Page 2 of 3
Reference: 58th Street Walk Analysis and Cost Estimate
Proposed Improvements
To provide a connection between the two existing pedestrian routes on either end of the project area, we
would recommend construction of a 6' wide pedestrian path that extends from the existing pedestrian ramp
at Osgood Ave N to the existing bituminous trail at 57th Street N. The walk could be constructed adjacent to
the back of the curb and be constructed of either concrete or bituminous pavement. The attached Figure 1
illustrates the proposed improvements.
It is recommended that pedestrian curb ramps with truncated domes be constructed at each of the 5
driveway entrances. This will provide added pedestrian safety, and conform to other areas in Oak Park
Heights where pedestrian ramps have been constructed where trails cross drive entrances.
In general, a minimal amount of grading would be required to accommodate a proposed 6' wide walk.
However, a retaining wall will need to be constructed behind the walkway adjacent to the existing
stormwater pond identified in the existing conditions. This wall would be roughly 3'-4' in height and be
approximately 140' long.
Just east of this proposed wall location, there is an existing hydrant that is approximately 5' behind the curb.
This hydrant will need to be relocated, and possibly replaced due to its apparent age. Relocation should be
coordinated with Public Works staff. There are also several mailbox banks, small utility pedestals and a
transformer which will likely need to be relocated to accommodate the proposed walk. The relocation of
these facilities will need to be coordinated with the facility owners.
There appears to be sufficient right of way available along the north side of 58th Street N to accommodate a
6' path the entire length, as well as a retaining wall along the north side of the walk at the location indicated.
Temporary construction easements may be required to accommodate proposed grading beyond the
walk/retaining wall and will be identified during the design phase.
Estimated Project Costs
Estimated Project Costs for both a 6' wide bituminous path and a 6'wide concrete walk are provided below.
Cost estimates include a 15% construction contingency, and additional indirect (legal, engineering,
administrative) costs. Detailed cost breakdowns are attached to this analysis.
Table 1: Estimated Project Costs
6' Wide Concrete Walk 6' Wide Bituminous Walk
Estimated Construction Cost $172,000 $142,000
15% Construction Contingency $26,000 $22,000
Subtotal Construction Cost $198,000 $164,000
Indirect Costs $50,000 $50,000
Estimated Total Project Cost $248,000 $214,000
Page 53 of 118
December 9,2021
Honorable Mayor and City Council
Page 3 of 3
Reference: 58th Street Walk Analysis and Cost Estimate
Next Steps
If the Council wishes to proceed based on the information provided in this analysis, we will provide a
proposal for preliminary survey, design and bidding services for the proposed walk extension at the first
meeting in January 2022.
Regards,
Stantec Consulting Services Inc.
MN, WI, CA MN
City Engineer Senior Associate
Phone: 612-712-2085 Phone: 612-712-2125
Lee.mann@stantec.com Kellie.schlegel@stantec.com
Attachment: Figure 1 —Project Location,Cost Estimates
c. Andy Kegley—Public Works Director
Page 54 of 118
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Page 55 of 118
PRELIMINARY OPINION OF PROBABLE COST
58th STREET WALK EXTENSION
6' WIDE CONCRETE WALK
OAK PARK HEIGHTS, MN
DECEMBER 2021
No. Item Units Qty EE Unit Price EE Total Price
6' WIDE CONCRETE WALK
1 MOBILIZATION LS 1 $8,000.00 $8,000.00
2 TRAFFIC CONTROL LS 1 $2,000.00 $2,000.00
3 TEMPORARY MAILBOXES LS 1 $2,000.00 $2,000.00
4 STREET SWEEPER WITH PICK UP BROOM WITH HR 20 $150.00 $3,000.00
5 SILT FENCE, MACHINE SLICED LF 500 $4.00 $2,000.00
6 INLET PROTECTION EA 6 $250.00 $1,500.00
7 SALVAGE AND REINSTALL SIGN EA 5 $250.00 $1,250.00
8 RELOCATE EXISTING HYDRANT LS 1 $8,000.00 $8,000.00
9 REMOVE CONCRETE CURB &GUTTER LF 400 $4.00 $1,600.00
10 REMOVE CONCRETE WALK SF 150 $4.00 $600.00
11 REMOVE MODULAR BLOCK RETAINING WALL SF 80 $10.00 $800.00
12 REMOVE BITUMINOUS PATH SY 185 $5.00 $925.00
13 REMOVE BITUMINOUS PAVEMENT SY 140 $10.00 $1,400.00
14 SAWCUT BITUMINOUS PAVEMENT LF 400 $4.00 $1,600.00
15 REMOVE CONCRETE APRON SY 36 $15.00 $540.00
16 SALVAGE AND REINSTALL MAILBOX BANK EA 6 $400.00 $2,400.00
17 COMMON EXCAVATION CY 400 $20.00 $8,000.00
18 AGGREGATE BASE, CLASS 5, 100% CRUSHED TN 300 $21.00 $6,300.00
19 CONCRETE CURB &GUTTER LF 400 $22.00 $8,800.00
20 BITUMINOUS PAVEMENT PATCHING SY 140 $40.00 $5,600.00
21 4" CONCRETE WALK SF 5600 $8.00 $44,800.00
22 CONCRETE PEDESTRIAN CURB RAMP SF 800 $13.00 $10,400.00
23 TRUNCATED DOME PANEL SF 120 $50.00 $6,000.00
24 MODULAR BLOCK RETAINING WALL SF 650 $55.00 $35,750.00
25 TOPSOIL BORROW (LV) CY 150 $35.00 $5,250.00
26 SEED WITH BLANKET SY 1200 $2.50 $3,000.00
CONSTRUCTION SUBTOTAL $171,515.00
15% CONTINGENCY $25,727.25
CONSTRUCTION TOTAL $197,242.25
INDIRECT $50,000.00
ESTIMATED TOTAL PROJECT COST $247,242.25
Page 56 of 118
PRELIMINARY OPINION OF PROBABLE COST
58th STREET WALK EXTENSION
6' WIDE BITUMINOUS WALK
OAK PARK HEIGHTS, MN
DECEMBER 2021
No. Item Units Qty EE Unit Price EE Total Price
6' WIDE BITUMINOUS WALK
1 MOBILIZATION LS 1 $8,000.00 $8,000.00
2 TRAFFIC CONTROL LS 1 $2,000.00 $2,000.00
3 TEMPORARY MAILBOXES LS 1 $2,000.00 $2,000.00
4 STREET SWEEPER WITH PICK UP BROOM WITH HR 20 $150.00 $3,000.00
5 SILT FENCE, MACHINE SLICED LF 500 $4.00 $2,000.00
6 INLET PROTECTION EA 6 $250.00 $1,500.00
7 SALVAGE AND REINSTALL SIGN EA 5 $250.00 $1,250.00
8 RELOCATE EXISTING HYDRANT LS 1 $8,000.00 $8,000.00
9 REMOVE CONCRETE CURB &GUTTER LF 400 $4.00 $1,600.00
10 REMOVE CONCRETE WALK SF 150 $4.00 $600.00
11 REMOVE MODULAR BLOCK RETAINING WALL SF 80 $10.00 $800.00
12 REMOVE BITUMINOUS PATH SY 185 $5.00 $925.00
13 REMOVE BITUMINOUS PAVEMENT SY 140 $10.00 $1,400.00
14 SAWCUT BITUMINOUS PAVEMENT LF 400 $4.00 $1,600.00
15 REMOVE CONCRETE APRON SY 36 $15.00 $540.00
16 SALVAGE AND REINSTALL MAILBOX BANK EA 6 $400.00 $2,400.00
17 COMMON EXCAVATION CY 400 $20.00 $8,000.00
18 AGGREGATE BASE, CLASS 5, 100% CRUSHED TN 300 $21.00 $6,300.00
19 CONCRETE CURB &GUTTER LF 400 $22.00 $8,800.00
20 BITUMINOUS PAVEMENT PATCHING SY 140 $40.00 $5,600.00
21 BITUMINOUS WEAR COURSE FOR WALK TN 120 $125.00 $15,000.00
22 CONCRETE PEDESTRIAN CURB RAMP SF 800 $13.00 $10,400.00
23 TRUNCATED DOME PANEL SF 120 $50.00 $6,000.00
24 MODULAR BLOCK RETAINING WALL SF 650 $55.00 $35,750.00
25 TOPSOIL BORROW (LV) CY 150 $35.00 $5,250.00
26 SEED WITH BLANKET SY 1200 $2.50 $3,000.00
CONSTRUCTION SUBTOTAL $141,715.00
15% CONTINGENCY $21,257.25
CONSTRUCTION TOTAL $162,972.25
INDIRECT $50,000.00
ESTIMATED TOTAL PROJECT COST $212,972.25
Page 57 of 118
To: Eric Johnson, City Administrator From: Lee M. Mann, PE
City of Oak Park Heights City Engineer
File: 193805462 Date: December 10, 2021
Reference: 58th Street Walk— Preliminary Survey
Eric,
We have prepared a cost to conduct a preliminary design survey for the 58th Street Trail. We have indicated
that if the City Council wishes to move forward with the project, we would provide a proposal for the design
and bidding at the first meeting in January. However, if the Council wishes to move forward with the project, it
would be advantageous to get going on the survey as soon as practical.
The estimated cost to perform the survey is $1,960. This should be a conservative estimate which takes into
account the possibility of snow cover when our crew gets out there. Snow cover, and how significant it is, will
impact the time it takes to complete the work.
Let me know if you have any questions.
Stantec Consulting Services Inc.
,ee M. Mann, PE MN,WI,CA
Principal
612-712-2085
Lee.Mann@stantec.com
c. file
Kellie Schlegel,Stantec
Page 58 of 118
Oak Park Heights
Request for Council Action
Meeting Date December 14 2021
Agenda Item Title Resolution Approving the 2022 Budge
Time Required I Minutes
Agenda Placement New Business
Originating Department/Requestor Finance-Betty Caruso Finance Director
Requester's Signature _
Action Requested Approve Resolution for 2022 Budge
Background/Justification (Please indicate any previous action, financial
implications including budget information and recommendations).
Attached is:
• Resolution Approving the 2022 Budget
• Summary of the 2022 Budgeted Revenues
• Summary of the 2021 Budgeted Expenditure
A full copy of the 2022 Budget is in your council mailbox at City Hall.
The total General Fund Budget as Proposed is $6,499,473.
2022 General Fund Budgeted Expenditures increased by$382,291, or 6.25% compared to 2021.
• $250,691 or 5.74% increase in Operations
• $131,600 or 11.27 % increase in the Transfer of funds for capital projects
• $ 0 change in the Debt portion of the levy
Information regarding this and the changes in revenue mix are included in the 2022 Annual Budget.
The proposed tax levy for the City is $6,034,373 for the General Levy and $0 for the Debt Levy. This
Levy is a $343,361 increase as compared to 2021 levy a 6.03% increase. The levy increase is due to
$382,291 increase in expenses and $38,930 increase in other 2022 revenues.
I have prepared the resolutions for the 2022 Budget Adoption based on the present budget. If
during the TNT hearing any changes are made by the council, I will change the resolution
accordingly.
Action Request
Adopt the Resolution for the 2022 Budget for General Fund of$6,499,473 or as adjusted by council.
Page 59 of 118
RESOLUTION 21-12-
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION APPROVING THE 2022 BUDGET
WHEREAS, the City Staff has prepared and submitted to the City Council the
proposed budget for calendar year 2022, and,
WHEREAS, the City Council for the City of Oak Park Heights has determined that
the proposed budget as submitted by the City Staff is in the best interests of the citizens of
the City of Oak Park Heights.
NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Oak
Park Heights:
That the 2022 budget is hereby approved as presented by the City Finance Director
in the total General Fund amount of 6,499,473
Passed by the City Council for the City of Oak Park Heights this 14th day of
December 2021.
Mary McComber, Mayor
Attest:
Eric A. Johnson
Administrator
Page 60 of 118
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Page 62 of 118
fir
Oak Park Heights
Request for Council Action
Meeting Date_December 14, 2021
Agenda Item Title Resolution Approvinthe 2022 Tax Levy
Time Required 1 Minutes
Agenda Placement Neve Business
Originating Department/Requestor_ Finance-Betty Caruso Finance Director
Requester's Signature _
Action Requested Approve Resolution for 2022 Tax Levies
Background/Justification (Please indicate any previous action, financial
implications including budget information and recommendations).
The Proposed 2022 Tax Levy is $6,034,373. This represents a 6.03% increase to the
2021 tax levy.
The Tax Levy will be Certified as follows:
The General Fund Tax Levy - $6,034,373
The General Obligation Debt Levies for 2022 are:
• 2012 G O Capital Improvement Bonds - $0. ($475,000 Scheduled- paid
for by General Fund Levy)
2014 G O Capital Improvement Bonds - $O ($42,000 Scheduled-paid for
by General Fund Levy)
(Scheduled Bonded Debt Levies are Cancelled and are levied for in the General Fund
Tax Levy then transferred to the Debt Funds).
Attached is a copy of the Resolution for the 2022 General Fund Levy, and the
cancellation of the Bonded Indebtedness Levy for General Obligation Capital
Improvement Bonds as listed above.
I have prepared the resolutions for the 2022 Tax Levy based on the present budget. If during the
TNT hearing any changes are made by the council, I will change the resolution accordingly.
Action Request
Adopt Resolution for the 2022 Tax Levy with the Corresponding Budget Resolution
and include any changes as directed by council.
Page 63 of 118
RESOLUTION 21-12-
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION APPROVING THE 2022 GENERAL FUND LEVY, AND THE
CANCELATION OF THE BONDED INDEBTEDNESS LEVY FOR GENERAL
OBLIGATION CAPITAL IMPROVEMENT BONDS OF 2012 AND GENERAL
OBLIGATION CAPTIAL IMPROVEMENT BONDS OF 2014
WHEREAS, the City Staff has prepared and submitted to the City Council the
proposed general fund levy for calendar year 2022; and,
WHEREAS, the City Council for the City of Oak Park Heights has determined that
the proposed general fund levy as submitted by the City Staff is in the best interests of the
citizens of the City of Oak Park Heights.
NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Oak Park
Heights-
1 That
eights:1.That the City Administrator is hereby authorized and directed to certify to the
Washington County Tax Accounting and Research Department the General Fund
levy for the City of Oak Park Heights for calendar year 2022 in the amount of
$6,034,373.
27hat the City Administrator is also authorized and directed to cancel the scheduled
tax levy of$475,000 for the General Obligation Capital Improvement Bonds of 2012;
and $42,000 of the General Obligation Bonds of 2014.
Passed by the City Council for the City of Oak Park Heights this 14th day of December,
2021.
Mary McComber, Mayor
Attest:
Eric A. Johnson
Administrator
Page 64 of 118
e
Oak Park Heights
Request for Council Action
Meeting Date December 14, 2021
Agenda Item Title 2022 Water and Sewer Rate Study and review of Storm Water Rates
Time Required 5 Minutes
Agenda Placement New Business
Originating Department/Requestor Finance-Betty Caruso,Finance Director
Requester's Signature
Action Requested 1)Approve Rate Study,
2)Approve Recommendations for No Rate Change for Water Utility and Storm Sewer Utility;
3)Approve Recommendation and adopt the Resolution for Rate Change Sewer Utility and;
4) fund the budgeted deficits with Unrestricted Utilijy Funds
Background/Justification(Please indicate any previous action, financial implications including budget
information and recommendations).
See attached Memo and Rate Study and Resolution.
Page 65 of 118
RESOLUTION NO. 21-12-
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION ESTABLISHING SEWER USAGE RATES
WITHIN THE CITY OF OAK PARK HEIGHTS
EFFECTIVE January 1, 2022
WHEREAS, the City of Oak Park Heights by resolution
and ordinance regulates sewer usage rates within the City
for all users; and,
WHEREAS, a rate study has been conducted and completed
by the Finance Director recommending a sewer rate increase
to accommodate the cost for administrating, managing, and
providing municipal sewer services to the citizens of the
City of Oak Park Heights and all properties connected
thereto; and,
WHEREAS, the City Council has reviewed said rate
increase and determined the same to be fair and equitable.
WHEREAS, the city ordinances provide for the
implementation of rate increases by resolution.
NOW, THEREFORE, BE IT RESOLVED, by the City Council
for the City of Oak Park Heights as follows:
That effective January 1, 2022, the City of Oak Park
Heights shall establish a municipal sewer rate for all
users as follows:
a. A quarterly rate $5 . 40 per 1, 000 gallons of
water used for the first 15, 000 gallons, with a
per quarter minimum charge of $81. 00 .
b. A rate of $5 . 87 per 1, 000 gallons of water
used over 15, 000 gallons up to 50, 000 gallons .
C. A rate of $6. 12 per 1, 000 gallons of water
used over 50, 000 gallons
Page 66 of 118
d. Residential sewer rates are determined by
the amount of water used in the March quarter of
each year. Commercial, industrial, institutional
and high density residential sewer rates are
based on actual usage.
Passed by the City Council for the City of Oak Park
Heights this 14th day of December 2021 .
Mary McComber, Mayor
ATTEST:
Eric A. Johnson
Administrator
Page 67 of 118
12/1/2021
CITY OF OAK PARK
HEIGHTS
2022 UTILITY RATE STUDY
Utility Rates
Water
Sewer
Storm Sewer
Page 68 of 118 1
12/1/2021
Water Utility Budget rDDRdedto$1,000
11 2020 2021 2022
ACTUAL EST ACTUAL BUD F
REVENUES
CUSTOMER BILLINGS $ 819,000 $ 891,000 $ 844,000
OTHER REVENUES 35,000 13,000 5,000
TOTALREVENUES $ 854,000 $ 904,000 $ 849,000
EXPENDITURES
OPERATIONS AND MAINTENANCE $ 356,000 $ 425,000 $ 458,000
RENEWAL AND REPLACEMENT 243,000 256,000 252,000
DEBT SERVICE 105,000 106,000 107,000
CAPITALOUTLAY 87,000 85,000 81,000
TOTAL EXPENSES $ 791,000 $ 872,000 $ 898,000
NET REVENUE $ 63,000 $ 32,000 $ (49,000)
ry
Water Usage
WATER USAGE BILLED BY YEAR
195,=
Average annual usage
180,000,000 gallons
a ias,aao
I
z 2021 ACTUAL
191,000,000 gallons
175.000 2020 Usage is lower than
normal 176,000,000
_m� gallons
2017 2018 2019 2020 2021
WATER BILLED BY 185,196 191,643 177,006 17GA81 191,370
YEAR
Page 69 of 118 2
x / /221.
Water Summary
Last Increase in Rates was 2020
Budget Shortage for 2022 estimated at $49,000.
Usage shifts due to COVID19 for 2020 and drought in
2021- what is normal? (180,000,000 used for study)
Surplus Funds available from prior years.
No rate increase for 2022 and review for 2023
Sewer Utility Budget roundedtc$1,0o
7512.0 2021 2022
ACTUAL EST ACTUAL BUDGET
REVENUES
CUSTOMER BILLINGS $ 950,000 $ 963,000 $ 963,000
OTHER REVENUES 39,000 10,000 10,000
TOTALREVENUES $ 989,000 $ 973,000 $ 973,000
EXPENDITURES
OPERATIONS AND MAINTENANCE $ 241,000 $ 277,000 $ 310,000
MCES 460,00D 474,000 492,000
REN EWAL AN D REPLACEMENT 178,000 172,000 173,000
CAPITALOUTLAY 48,000 47,000 46,000
TOTAL EXPENSES $ 927,000 $ 970,000 $ 1,021,000
NET REVENUE $ 62,000 $ 3,000 $ (48,000)
I
Page 70 of 118
12/1/2021
Sewer Summary
Revenues and Expenditures for 2021 less than expected but still
estimating $3,000 surplus.
Billing flows reduced due to COVIDI9, 150,000,000 gallons
usually billed. 2020 and 2021 -142,000,000 gallons billed.(5%
reduction)
Revenues using current rate for 2022 insufficient to fund
expenditures. Estimated loss of$48,000.
Last rate change was 2018— sewer rate decrease.
Increase rates by 3%- generates $28,000 of additional revenue.
Fund remaining estimated loss $20,000 with surplus funds
available from prior years.
Review flows for pre-Covid flow rates 2022 / 2023 rate study
Proposed Sewer Rate Compared to Current Rate
CURRENT RATES 2021
EXAMPLES
4500,000 1501000 2000 MINIMUM
SEWER LARGEUSER MID USER RESIDENTIAL RESIDENTIAL
Tien /1000GAL MINIMUM
0-15,599 $ 78.50 $ 71150 $ 78.50 $ 7&50
16,000.54999 S 199.50 $ 199.50 $ 2&50 $ -
51,000.999,999 S 26A77.50S 595.OD $ $
$ 26,755.50 S 873.00 $ 107.00 $ 78.50
PROPOSED 2022
3%RATE INCREASES
SEWER
ilgg /1000GAL MINIMUM
0.15,999 $ 81.00 $ 6100 S 81.00 S 61.00
16,000-50,999 $ 205.45 $ 205.45 $ 29.35 $ -
51,0013o-999,999 27234.00 $ 612.00 $ - $
TOTAL $ 27,520A5 $ 69&45 $ 110.35 $ 81.00
%INC OVER 2021 RATE 2.86% 2.92% 3.13% S.
Page 71 of 118
12/1/2021
Storm Sewer Utility Budget roundedm51,000
2
E9tActual BUDGET
REVENUES
CUSTOMER BILLINGS $ 97,000 $ 97,000 $ 97,000
OTHER REVENUES 4,000 11000 11000
TOTAL REVENUES $ 101,000 $ 98,000 $ 98,000
EXPENDITURES
OPERATIONS AND MAINTENANCE $ 54,000 $ 61,000 $ 93,000
ADMIN FEE 5,000 6,000 6,000
CAPITALOUTLAY 5,000 6,000 7,000
TOTAL EXPENSES $ 64,000 $ 73,000 $ 106,000
NETREVENUE $ 37,000 $ 21000 $ (8,000)
Storm Sewer Summary
Estimated Loss for 2022 $8000— Sufficient funds from prior
year to fund loss should it happen.
°Last rate change was 2020
-No rate increase and review for 2021/2022
Page 72 of 118
IWATER AND SBAtR RATE STUDY
2022
i
CITY OF OAK PARK HEIGHTS
Page 73 of 118
TABLE, OF CONTENTS
Table of Contents
Introduction 1
Water User Charges 2
General 2
Water Usage Estimates 2
Customer Base 3
Consumption 6
Water department expenditures 7
Water rates 9
Summary 11
Sewer User Charges 12
General 12
System flow estimates 12
Sewer department expenditures 15
Sewer rates 17
Summary 18
Storm Sewer User Charges 20
General 20
CONCLUSIONS AND RECOMMENDATONS 22
Water 22
Sewer 22
Storm sewer 23
EXHIBIT A-Proposed Sewer Rates 24
EXHIBIT B-Proposed Sewer Rates• Customer Impacts 25
Page 74 of 118
Introduction
The City of Oak Park Heights annually reviews the water and sewer rate schedule to assure the
receipt of adequate funding for the operation of the utility systems. This updated report is a
summary of the data for the purpose to determine the user rates required are adequate and
equitably finance the proposed 2022 operating budgets of the Water and Sewer Funds.
This report contains an update to the analysis of the past and projected flows, usages, and
system connections as well as a review of costs and projected expenditures for operation and
maintenance.
While the report focuses on the Water and Sewer Utilities, a review of the Storm Sewer Utility
Charges is also included for 2022.
Page 1
Page 75 of 118
WATER USER CHARGES
Water User Charges
GENER14L
It is necessary to periodically review the water user rates to determine if adequate revenue is
being generated to operate the water supply and distribution system and to meet other
financial obligations for capital improvements and for the renewal and replacement of
infrastructure.
The following sections of this report reviews water sales as well as expenditures and other
financial obligations. Using this information, rates are computed to produce sufficient revenue
to operate and maintain the water system for the coming year. The City bills its customers
based on the amount of water that is consumed during a calendar quarter. The amount
consumed is billed on a tier system. The base rate for all customers is the same for all
customers who use 15,000 gallons or less per quarter. The tiers rates increase with the usage.
The customers are varied and a small percentage utilize the highest tier rate. The following
analysis will explain in more detail each of these aspects of the billing system.
WATER USAGE ESTIMATES
Each dwelling and structure connected to the City water system is equipped with a water meter
to measure water usage. Each well supply is also equipped with a water meter to measure
water produced. These two sources are then used to verify and estimate water consumption.
Billed consumption for the last 5 years is reflected in CHART A. The gallons billed over these 5
years fluctuate from 176,000,000 to 191,000,000. Variations from year to year can be due to
individuals practicing conservation, climate conditions and possible malfunctioning water
meters. In 2020 a reduction in use can partially be attributed to the COVID 19 Pandemic and
the "Stay at Home" executive order from the governor. 2021 has increased usage which may
be due to the summer drought conditions. A conservative estimate of 180,000,000 gallons is
the amount that will be used for calculating the estimated 2021 rates.
Page 2
Page 76 of 118
CHART A
Yearly Tier Consumption Cor r
2017-2021
,00
200,000
000
r
100,000
if
r
d�lf �II (.s uuii� I�I
!r `
105 di 2)17 553
:!. t 5, 1311 19iC22 b7,109 185,196
2018 56.034 29,7
BILLING TiERS
m 2017 2020 m2021
Water usage in the four tiers(0-200)fluctuates minimally. The upper tier of usage>200 million
gallons is affected by the changes in climate and causes the greatest fluctuation in usage from
year to year.
CUSTOMER BASE
The city's customer base consists of residential, commercial/industrial, public institution and
sprinkler-irrigation accounts. The total of the regular accounts is approximately 1310 and 40
for the irrigation accounts (which are generally billed June through September). For the
purpose of the study 1300 customers are used.
Page 3
Page 77 of 118
1156 Residential users are 88%of the water customers, 144 Commercial users are 11%while 7
Public Institutions are.5%,and 40 Irrigation (Sprinklers)accounts are.5%of the total customers
billed. (Chart B)
While residential users are 88%of the water customers,they consume 54%of the water usage
billings. The other users Commercial, Public Institution and Sprinkler generate the remaining
46%of the water billings. (Chart C)
CHART B-2021 Customer Type CHART C-2021 Consumption by
Customer Type
PUBLIC INSTITUTION SPRINKLER
0.5% PUBLIC INTI I U FION 12%
COMMERCIAL 14%
11% SPRINKLER
0.5%
'l
COMMERCIAL
20%
RESIDENTIAL RESIDE:NTIAI.
88% 5410
RESIDENTIAL COMMERCIAL RESIDENTIAL ■COMMERCIAL
PUBLIC INSTITUTION SPRINKLER ■ PUBLIC INSTITUTION a SPRINKLER
2021 BILLING
DARTER TOTAL RESIDENTIAL COMMERCIAL PUBLIC INSTITUTION SPRINKLER
Jan-March $ 161,297 $ 86,682 $ 41,554 $ 26,086 $ 6,975
April-June $ 236,346 $ 120,876 $ 50,762 $ 40,412 $ 24,296
July-Sept $ 321,165 $ 137,337 $ 50,756 $ 56,606 $ 76,466
Oct-Dec 2020 $ 172,462 $ 96,422 $ 42,526 $ 30,152 $ 3,362
$ 891,270 $ 441,316 $ 185,599 $ 153,256 $ 111,099
Percent of Total 100.00% 49.52% 20.82% 17.20% 12.47%
2021 CONSUMPTION
QUARTER TOTAL RESIDENTIAL COMMERCIAL PUBUC INSTITUTION SPRINKLER
Jan-March 33,710 19,291 8,593 4,590 1,236
Arpil-June 52,613 29,307 10,681 7,021 5,604
July-Sept 68,647 33,042 10,731 9,761 15,113
Oct-Dec 2020 36,400 22,204 8,909 5,287 0
191,370 103,844 38,914 26,659 21,953
Percent of Total 100.00% 54.26% 20.33% 13.93% 11.47%
Page 4
Page 78 of 118
MI.......................�')) nnnnnnnnnnn 110�000....................... nn.
1156 Residential customers generate 50% of the water revenue while the remaining 151
customers generate the other 50% revenue. Residents tend to use less gallons than
commercial or public institution customers. In a tiered rate structure, the vulnerability in the
division of customers is that 151 customers or 12% (those other than residential)generate 50%
of the water revenue and when a large user (Commercial/Public Institution/ Sprinkler) has a
change in usage it can have a large impact on the revenues generated. In 2021 there was higher
usage due to the drought, resulting in the Sprinkler billing increase of 72%or$46,500.
Customer Type Consumption 2017-2021
120,000
100,000 x,532
80,000
o li
a60,000 p a.
2 40,000 40,390
29,647
20,000 ° + 16 750
0
RESIDENTIAL COMMERCIAL PUBLIC SPRINKLER
Years
2017 ■2018 M 2019 I$2020 2021 *Average
The above chart reflects the change in usage by customer type comparing it to the average.
Two observations for changes in 2020 and 2021 is the impact of the covid pandemic and the
drought. During 2020,the pandemic caused the residential usage to increase as people were
ordered to "Stay at Home". The pandemic also caused Commercial and Public usage to drop
as schools were closed and virtual learning was practiced and many commercial businesses
closed or worked at a reduced capacity. 2021 continued lower usage for Commercial as Covid
and staff shortages continues to create challenges. Public usage remained lower as the schools
Page 5
Page 79 of 118
were not open during the first part of 2021. However, Sprinkler and Residential increased in
2021 significantly due to the drought and yard watering.
CONSUMPTION
Presently water billings are based on tiers of consumption. The higher the usage the higher
the rate per gallon. Consumption can vary in the rate tiers during quarterly billing periods.
The current consumption tier levels per quarter are:
• 0-15,000 gallons
• 16,000-50,000 gallons
• 51,000-99,000 gallons
• 100,000-200,000 gallons
• >200,000 gallons
Projected consumptions are used to estimate revenues for funding the current year budget.
The projected consumption for 2021 was 180,000,000 and for 2020 was 182,000,000. The
actual consumption in 2021 is projected to be 191,000,000 and actual consumption in 2020
was 176,000,000. Estimating consumption to establish rates to generate revenue to fund the
budget can result in fluctuations. The actual amount of loss or gain in revenue depends upon
the consumption by rate tiers, especially the higher priced tiers.
The following tables reflect Projected usage and revenues compared to Actual usage and
revenues for 2021 and 2020.
2021 PROJeCTED ACTUAL PKII ACTUAL
Rate Tier WATER USAGE WATER BILLING
/1,000 gal usage REVENUE
0-15,999 55,000 56,410 $211,484 $215,770
16,000-50,999 26,000 31,489 $91,000 $111,300
51,000-99,999 15,000 16,749 $60,750 $68,200
10,000-200,999 19,000 19,579 $95,150 $98,000
201,000-999,999 65,000 67,143 $385,450 $398,000
Total 180,000 191,370 $843,834 $_891,270
Page 6
Page 80 of 118
2020 PROJECffil) ACTUAL PROIFCTFD ACTUAL
WATER USAGE WATER BILLING
Rate Tier
/1,000 gal usage REVENUE
0-15,999 55,000 55,382 $215,691 $213,487
16,000-50,999 26,000 28,374 $91,000 $99,334
51,000-99,999 15,000 14,750 $60,750 $59,778
100,000-200,999 19,000 17,963 $9,5,150 $9Q,
201,000-999,999 67,000 60,012 $397,350 $355,871
Total 182,000 176,481 $854,941 $878,971
The tiered revenue amounts in the tables show the greatest amount of revenue is generated
from the>200,000,000 gallons. This is due to two reasons,the rate charged for this tier is 118%
greater than the lowest tier, and the usage in this tier is the highest. The revenue generated is
approximated 45%and 43%of the total revenue for 2021 and 2020 respectively. Shifts of usage
from this tier have the greatest impact on revenue generated. The 2020 loss of $40,970
expected revenue ($859,941 projected compared to the $818,513 estimated) is from the loss
of revenues related to the > 200,000 tier. The expected 2021 gain of $42,700 ($843,834
projected compared to the $886,591 estimated) is due in part to the highest tier but also
reflected in the 16,000-50,000 tier. This is attributable to the residential lawn/garden watering
during the drought. Fluctuations will always occur, but budgeting based on usage in "normal'
years will help stabilize the rates charged.
The average quarterly water usage per customer account for 2021 is:
• Residential 22,500 gallons (includes apartments, duplexes, condo, and individual)
• Commercial 67,500 gallons
• Public Institution 952,100 gallons
• Sprinkler (seasonal) 137,000 gallons
Because of the limited number of customers, such as 7 Public Institution customers and 40
Sprinkler customers, and the disparity from the average usage, changes incurred by this small
group will have the largest financial impact to water revenue.
WATER DEPARTMENT EXPENDITURES
To determine a water usage rate schedule, it is necessary to estimate the amount of the
expenditures anticipated and revenue required. Expenditures can be generally classified in the
following categories:
Page 7
Page 81 of 118
a. Operation and maintenance
b. Capital Outlay
c. System renewal and replacement
d. Debt Service
Operation and maintenance costs are to be included in the rate calculation and are taken
directly from the City Budget. The City presently plans for current and future improvements
within the current budget. Funds for current capital outlay are transferred to the Budgeted
Projects Fund. Funds for capital improvements are transferred to the Capital Project Funds for
Tower, Well and Renewal and Replacement to fund the future improvements and replacement
of facilities and infrastructure. The following is a financial statement of the Water Fund from
2017 Actual through 2022 Budget.
WATERFUND 2017 2018 2019 2020 2021 2021 2022
ACTUAL ACTUAL ACTUAL ACTUAL BUDGET ESTACTUAL BUDGET
REVENUES
CUSTOMER BILLINGS $ 773,617 $ 873,146 $ 799,397 $ 818,971 $ 843,900 $ 8911000 $ 844,000
OTHERRFVENUFS 33,494 26,564 59,859 34,844 5,000 12,845 5,000
TOTALREVENUES $ 807,111 $ 899,710 $ 859,256 $ 853,815 $ 848,900 $ 903,845 $ 849,000
EXPENSES
PERSONNEL $ 180,730 $ 184,085 $ 202,563 $ 200,482 $ 221,750 $ 205,380 $ 228,700
CONTRACTUAL 138,583 119,329 118,504 121,656 (1) 182,320 193,850 196,600
MATERIAL AND SUPPLIES 26,419 25,407 22,614 34,010 35,000 26,000 32,500
CAPITAL OUTLAY 95,900 90,100 86,600 87,100 85,000 85,000 81,100
TRANSFER CAPITAL IMP 250,815 252,002 247,905 242,592 255,179 256,079 252,079
TRANSFER FOR DEBT 102,000 103,000 104,000 105,000 106,000 106,000 107,000
TOTAL EXPENSES $ 794,447 $ 773,923 $ 782,186 $ 790,840 $ 88.5,249 $ 872,309 $ 897,979
NETREVENUE $ 12,664 $ 125,787 $ 77,070 $ 62,975 $ (36,349) $ 31,536 $ (48,979)
Based on estimated consumption of 180,000,000 gallons and 2021 water rates, 2022 reflects a
revenue of $844,000 and Net Revenue loss of$(48,979). The projected loss is based on the
2022 Budgeted Expenses.
(1)Contractual Expenses have increased since 2020. This is largely due to Utilities Expense for
Well 1 that were previously allocated to the General Fund. A method of allocation based on
Well 2's usage was implemented for allocating Well 1's cost to the Water Fund instead of the
General Fund beginning in 2021. This raised the cost of utilities from $25,000 to $49,000, but
reflects the cost of energy for pumping from 2 wells while prior years reflect only 1 well. The
expenditure for Contractual fluctuates from year to year. This is primarily due to the repairs of
water main breaks which is a result of the weather or the aging of the infrastructure. Five major
Page 8
Page 82 of 118
USERILLAR
breaks and watermain repairs occurred in 2021 which cost $54,000. This expense and the
reallocation of utilities are reflective of the increase to 2021 actual expense as compared to
2020.
Expenditures for capital improvement transfers is budgeted in 2022 based on the depreciation
expense. It has been City policy to transfer funds, equal to infrastructure depreciation, to the
Renewal and Replacement Fund for future construction. A continuing analysis of the policy
helps to determine what would be an appropriate amount to set aside for replacement within
an acceptable fee base for the users of the system.
The City did a street reconstruction project during 2014 and 2015 that utilized the funds in the
Utility Renewal and Replacement Fund to partially fund the water infrastructure replacement
that was required. The total amount needed to fund the water improvement portion of the
project was also funded with a utility revenue bond. The future debt service of this bond is
$107,000-$110,000/year for 2022-2025 (Total remaining of$434,000). The water utility rates
have included this expenditure into the rate structure for 2015 and forward for the term of the
bond issue.
Since 2012 Council directed that the Administrative Charge (7% of current expenditures) be
allocated to the Renewal Replacement Fund. In prior years this was transferred to the General
Fund for the Utility's share of administration, accounting and billing. This reallocation of funds
does not increase the expenditures of the water fund. This amount is still calculated and
transferred out to the Renewal and Replacement Fund instead of the General Fund.
WATER RATES
The estimated unit cost to produce and supply water in the City of Oak Park Heights can be
determined by dividing the estimated operating expenditures by the assumed flow. The
budgeted expenditure cost per unit is summarized in the following chart:
Page 9
Page 83 of 118
WATER
2022 BUDGETED EXPENDITURES PER UNIT COST
(180,000 gallons) (1300Cust)
11,000 GALLONS /CUSTOMER
Operation&Maintenance $ 457,800 $ 2.54 $ 352.15
Renewal &Replacement 252,079 $ 1.40 $ 193.91
Debt Service 107,000 $ 0.59 $ 82.31
Capital Outlay 81,100 $ 0.45 $ 62.38
Total $ 897,979 $ 4.99 $ 690.75
Calculated Minimum quarterly bill 15,000 gallons/
or based on per customer cost $ 74.83 $ 172.69
Actual minimum quarterly bill-volume base $ 40.67 $ 40.67
A per unit cost is$4.99/1,000 gallons($897,979/180,000,000 gallons)or$690.75 per customer.
This would result in a minimum quarterly bill based on 15,000 gallons of usage of$74.83 or a
minimum quarterly bill "per customer" of$172.69. Our current minimum bill based on 15,000
gallons is$40.67. The difference as to the cost per 1,000 gallons per the chart($74.83)and the
actual amount charged for a minimum quarterly bill ($40.67) is funded by the tiered rate
structure which incorporates volume billing rates. In addition to the unit cost, the City is also
required to submit $9.72 per water connection per year to the State of Minnesota for water
connection service fees.
The Current established water rates for are as follows:
$2.43/quarter for State Water Connection Fee- Per Connection
Minimum Charge $40.67/quarter for up to 15,000 gallons
$3.50/1,000 gallons for usage from 16,000 to 50,000 gallons/qtr.
$4.05/1,000 gallons for usage from 51,000 to 99,000 gallons/qtr.
$5.01/1,000 gallons for usage from 99,000 to 200,000 gallons/qtr.
$5.93/1,000 gallons for usage over 200,000 gallons/qtr.
The 2022 Revenue is estimated in the present tier billing rates as indicated in the following
chart based on the 3 year average usage in the individual tiers. Water Rates were last increased
in 2020 by an average of 4%.
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2022 REVENUES FROM PRESENT RATES
2022
Rate Tier 1000 gal Rate Estimated Revenue
0-15,999 55,000 $40.67/acct $211,600
16,000-50,999 26,000 $3.50 $91,000
51,000-99,999 15,000 $4.05 $60,750
10,000-20,999 19,000 $5.01 $95,200
201,000-999,9999 65,000 $5.93 $385,450
Total 180,000 $844,000
For budget 2022, $844,000 is not sufficient to fund the 2022 estimated expenditures of
$897,979. A projected shortfall of$48,979 is estimated.
SUMMARY
The review of the water fund reflects that the continued rate structure using a conservative
usage will not generate enough revenue to fund the expenditures as budgeted for in 2022,
resulting in a loss of$48,979. In 2021 as the budget and the expenses were reviewed it was
projected to also have a loss of $36,349, however due to an increase in usage and billing for
2021, it is projected to end with a $31,500 gain. 2021 had high usage/billings due to an
unusually dry summer season, while 2020 had low usage/billings due to the Covid-19
nandemic. These events are hard to predict or plan for, however both years saw a net gain in
revenues over expenditures as reflected in the financial information on page 7.
The Customer base continues to be volatile as so few customers provide 50% of the revenue
needed to fund the Water expenses. Irrigation provides 12%of the revenues and can fluctuate
causing losses and gains.
A review of the Water Utility over a 5-year period reflects usage changes and is averaged to
even out the fluctuations so rates need not be adjusted every year. The fluctuations will
continue as there are so few users in the high-end tiers.
Rates could possibly be adjusted forthe expected loss; however, history reflects funds available
to use toward this loss should it occur. The Water Fund Unrestricted (available) Fund Balance
is $1,199,200, or 133%of the 2022 Budgeted Expenditures .
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SEWER USER CHARGES
Sewer User Charges
GENERAL
The City of Oak Park Heights regularly reviews, adopts, and/or modifies its sewer user rate
schedule to assure that sufficient revenue is being generated for the payment of all
expenditures associated with the operation and maintenance of the sewage collection system
and treatment facilities. This review is also undertaken to verify that all classification of sewer
users are charged for service in a manner which is fair and equitable as defined in State and
Federal regulations.
The following sections of this report will describe the system usage, financial obligations, and
budgeted expenditures as well as a suggested rate schedule to provide adequate revenues to
operate and maintain the system in 2022.
SYSTEM FLOW ESTIMATES
Utility user rates can be established by equating the amount of service sold to the estimated
expenditures anticipated by the utility. In the case of a sanitary sewer system, the use or
service can be measured by sewage flow with projections for future use being dependent upon
growth by number and type of connections to the system.
The Metropolitan Council Environmental Services (MCES) maintains flow-measuring devices
which are used to total all sewage flows from the entire City. The MCES utilizes a "firm flow"
allocation method in order to stabilize the flow revenue for the MCES and the charges to the
municipalities. This means instead of estimating a system flow, the MCES uses the last known
flow numbers to allocate their budget for the coming year. To determine the 2022 annual
billing amount, the calculation is based on flows from January 1, 2020 and ending December
31, 2020. The annual charge is a flat rate and billed to the city in equal monthly installments.
The sewer flow of 175,260,000 gallons is the MCES measurement for the city during 2020 and
is used for the calculation of the 2022 charges due the MCES. The total amount of water billed
for 2020 was 163,500,000 (Excludes Sprinkler Billed). The difference can be attributed to
unbilled water,such as broken meters,unmetered usage(use of winter water usage to calculate
summer sewer bills) and if the city has any Inflow and Infiltration of storm/ground water.
The total amount of water pumped for 2020 was 209,626,000. The MCES flows are 83%of the
water pumped. The amounts of MCES Flow compared to Well Pump amounts are being
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,1,
compared periodically. The MCES has a lag of about 3-6 months in the data being provided
which makes it harder to catch discrepancies on a timely basis. The MCES is STILL working to
shorten the data lag. The MCES daily flow calculations will continue to be monitored by city
staff and compared to the City's water pump reports.
Assumptions and estimates must be used to apportion flows and resulting costs to the various
types of users on the system. The budgeted billable flow for sewer for 2021 is 145,000,000
gallons. 2021 billed flow is estimated at 142,000,000. For 2022, 142,000,000 will be used for
calculating the rates. Historical, 2012-2019, billing flows of 150,000,000-156,000,000 was
consistent which generated a steady amount of revenues. However, 2020 billed flow was
141,000,000 and the current year of 142,000,000, this merits a new estimate of 142,000,000
gallons.
Sewage flows from residential connections are assumed to be equal to the quarterly water
usage experienced during the winter months when no lawn sprinkling occurs. Actual quarterly
water meter readings are used for sewage discharge billing for all commercial, industrial,
institutional and high-end residential connections (> 3 units). The following chart reflects the
billed million gallons (mg) of sewer for each type of user for the 2021 year.
2021 Estimated Flow by Customer
(mg)
RESIDN>3 COMM/PUB-VARIABLE K RESIDENTIAL-FIXED
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w
SEWER USER CHARGES
Water meters exist at each connection which measures the water purchased, but does not
provide information on the quantity discharged to the sewer. Generally, almost all water
purchased enters the sewer system with the exception of that water used for lawn irrigation.
Lawn sprinkling is primarily confined to single family,townhouse, and similar land uses. Where
large institutional facilities or other users have high irrigation demands, separate meters are
becoming common so that sewer billing is limited to the non-sprinkler water usage only. There
is an approximate total of 1300 customers, 200 customers are billed actual water usage
(commercial/residential >3units/public institution) and 1,100 billed the entire year on winter
water usage (fixed residential).
Due to the COVID19 pandemic there was a shift in sewer usage billed which was similar to the
shift in water. This is reflected in the chart below in 2020 and 2021. This is reasonable as the
sewer usage for commercial, who services were temporarily closed or reduced, is billed on
water usage. Residents billed on winter usage is similar to prior years. The following graph
reflects the change in usage.
USAGE (FLOW)BILLED
120,000
100,000
fA
z80,000
o -
J
J
Q
60,000
Z
O
J
J 40,000
20,000 —
2017 2018 2019 2020 2021
*RESIDN>3 COMM/PUB- 103,423 106,435 100,064 94,977 95,857
VARIABLE
i RESIDENTIAL-FIXED 47,326 50,093 45,620 46,713 46,069
BILLED USAGE BY YEAR AND CUSTOMER TYPE
®RESIDN>3 COMM/PUB-VARIABLE ■RESIDENTIAL-FIXED
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SEWER DEPARTMENT EXPENDITURES
In addition to estimating the volume of sewage flow, the other basic factor required in
establishing user rates is the amount of expenditures anticipated and revenue required.
Expenditures can be generally classified in the following categories:
a. Metropolitan Council Environmental Services billing
b. Local operation and maintenance
c. Capital Outlay
d. System renewal and replacement
The Sewer Utility Budgets for 2021 and 2022 along with actual expenditures for 2017- 2020
and estimated 2021 are in the following table.
SEWERFUND 2017 2018 2019 2020 2021 2021 2022
ACTUAL ACTUAL ACTUAL ACTUAL BUDGET ESTACTUAL BUDGET
REVENUES
CUSTOMER BILLINGS $ 972,017 $ 1,030,293 $ 974,950 $ 949,846 $ 973,750 $ 962,750 $ 963,000
REBATE $ (103,275) $ -
OTHER REVENUES 45,398 20,548 49,047 38,802 10,000 10,000 10,000
TOTAL REVENUES $ 1,017,415 $ 947,566 $1,023,997 $ 988,648 $ 983,750 $ 972,750 $ 973,000
EXPENSES
PERSONNEL $ 118,289 $ 121,371 $ 127,532 $ 132,010 $ 136,000 $ 136,000 $ 130,320
CONTRACTUAL 102,075 123,452 128,792 99,532 156,875 125,875 163,700
MCES 498,930 421,608 445,828 460,043 473,500 473,500 491,690
MATERIAL AND SUPPLIES 13,853 7,962 7,555 9,535 15,450 15,450 15,950
CAPITAL OUTLAY 49,725 51,725 47,777 47,625 46,525 46,525 45,650
TRANSFER CAPITAL IMP 171,303 173,061 183,085 178,122 171,750 171,750 173,700
TOTALEXPENSES $ 954,175 $ 899,179 $ 940,569 $ 926,867 $ 1,000,100 $ 969,100 $ 1,021,010
NETREVENUE $ 63,240 $ 48,387 $ 83,428 $ 61,781 $ (16,350) $ 3,650 $ (48,010)
The 2018 revenues reflect a rebate given by the City for the credit that was received from MCES
for 2018. This was a onetime $80.00 reduction in each sewer customer's bill.
Revenues have provided sufficient amounts to fund the expenditures for 2017 through
projected 2021.
The Budget for 2022 reflects a deficit of $48,010 or (5.0%) based on the proposed budget
expenditures of$1,021,010. 2022 Revenues are based on billed flows of 142,000,000 gallons.
2021 Budget was based on 145,000,000 gallons billed. This reduction of flow billing results in
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SEWE
a reduction of $11,000 in estimated revenue for 2021. 2022 Budgeted Expenditures are
estimate to increase by$20,910 or 2.0%over the 2021 Budget
The Metropolitan Council Environmental Services fee will be $491,690 for 2022 as compared
to $473,500 for the year 2021. This represents a 3.8% increase in the MCES fee. The MCES
charges since 2011 are in the following chart.
MCES CHARGES BASED ON FLOWS AND BUDGET CHANGES
OPH%of %
MCES OPH TOTAL %INC IN MCES INCREASE
Years TOTAL FLOW FLOWS FLOWS MCES BUDGET BUDGET ANNUALCHG DECREASE
2011 85,293.98 201.05 0.23571% 172,784,609 3.21% $407,277.81 4.40%
2012 93,680.78 194.90 0.20805% 173,649,000 0.50% $361,271.44 -11.30°%
2013 88,133.97 176.84 0.20065% 178,823,786 2.98% $ 358,808.28 -0.68%
2014 86,007.24 160.68 0.18682% 184,188,500 3.00% $ 344,103.68 -4.10%
2015 91,494.90 154.69 0.16907% 190,710,000 3.54% $322,432.51 -6.30%
2016 85,601.13 163.99 0.19157% 201,013,000 5.40% $376,143.46 16.66%
2017 85,298.36 166.36 0.19503% 211,941,538 5.44% $413,356.06 9.89%
2018 90,747.95 174.11 0.19186% 219,749,756 3.68% $421,614.26 2.00%
2019 89,991.18 176.40 0.19602% 227,440,997 3.50% $445,828.05 5.74%
2020 87,891.72 171.60 0.19524% 235,629,000 3.60% $460,042.61 3.19%
2021 96,967.05 191.00 019697% 240,342,000 2A0% $ 473,411.56 2.91%
2022 89,095.42 175.26 0.19671% 249,955,000 4.00% $491,687.60 3.86%
The chart shows an increase in the MCES budget for 2022 of 4.0%, however the percentage
increase in the annual MCES charge for the city for 2021 is 3.86%. This is due to the City's flow
in relation to the total MCES flow percentage of.19671%.
Local operation and maintenance costs for sewer are incorporated into the rate structure and
have been taken directly from the City Budget or from actual expenditures when available.The
City presently plans for current and future improvements within the current budget.
Since 2012 Council directed that the Administrative Charge (7% of current expenditures) be
allocated to the Renewal Replacement Fund. In prior years this was transferred to the General
Fund for the Utility's share of administration, accounting and billing. This reallocation of funds
does not increase the expenditures of the sewer fund. This amount is still calculated and
transferred out to the Renewal and Replacement Fund instead of the General Fund.
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Like the Water Utility Fund, it has been City policy to transfer funds equal to depreciation to
the Renewal and Replacement Fund for future construction. This amount is reviewed and
analyzed on occasion along with policy to determine if funding for future renewal and
replacement of infrastructure is sufficient to achieve the expected capital improvement.
Sewer costs can be computed by simply dividing the various operating costs by the estimated
flow. This generates a per unit cost. The present rates based on per unit and volume billing
are calculated in the chart.
SEWER
2022 BUDGETED EXPENDITURES PER UNIT COST
(142,000 gallons) 13CO
/1,000 GALLONS /CUSTOMER
Operation &Maintenance $ 308,970 $ 2.18 $ 237.67
NXES 491,690 $ 3.46 $ 378,22
Capital Improvements 173,700 $ 1.22 $ 133.62
Capital Outlay 46,650 $ 0.33 $ 35.88
Total $ 1,021,010 $ 7.19 $ 785.39
Minimum quarterly bill 15,000gallons
based on per unit cost $ 106.35 $ 196.35
Actual minimum quarterly bill-volume base $ 78.50 $ 78.50
A per unit cost is $7.19/1,000 gallons ($1,021,010/142,000,000 gallons) or $785.39 per
customer ($1,021,010/1300 customers). This would result in a minimum quarterly bill based
on 15,000 gallons of usage of $106.35 or a minimum bill "per customer" of $196.35. Our
current minimum bill based on 15,000 gallons is$78.50
The current established quarterly sewer rates are as follows:
Minimum Charge $78.50/quarter for up to 15,000 gallons
$5.70/1,000 gallons for usage over 15,000-50,000 gallons
$5.95/1,000 gallons for usage above 50,000 gallons
Page 17
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USER CHARGE!�-q
The projected revenue for 2021 is estimated to be at $963,000, the budgeted amount was
$973,750. The 2021 budget was based on 145,000 mg while the projected 2021 is 142,OOOmg.
Even though this decrease of $37,100 in revenues for 2021, it is estimated that 2021
expenditures are$30,110 less than budget and therefore enough revenue will be generated to
cover the 2020 expenditure budget, with an approximate $17,500 surplus.
The following tables reflects the actual rates and estimated revenue for 2021 and 2022 based
on the estimate of 142,000,000 gallons of flow and 2022 estimate utilizing the current rates
with the projected billed flow of 142,000,000.
2021 and 2022
Estimated Actual
Rate Tier 1000 gal Rate Estimated Revenue
0-151999 48,000 $78.50/acct $408,200
16,000-50,999 19,000 $5.70 $108,300
51,000-999,999 75.000 $5.95 W6,250
Total 142,000 $962,750
If rates for 2022 were to remain the same as 2021 there would be an approximate loss of
$48,010 for the 2022 budget.
SUMMARY
Budgets are an estimate of income and expenses for a set period of time. The estimated Budget
for 2022 is based on a reduction in billing flows and a 2% increase over 2021 Budgeted
Expenses. Expenditures can vary based on large expenses planned for backups and
maintenance that may be required to the infrastructure and equipment. The City has a sound
policy on renewal and replacement of both, but occasionally there may be an unexpected
major expense. The contractual budget which includes sewer cleaning,televising and pumping
expenses, is expected to be $20,000 under budget for 2021, and is the reason that 2021
reduced revenues will still meet the expenses with an estimated $3,300 surplus.
2021 is not atypical year due to the COVID19 pandemic. Usages/Flows changed due to closures
of businesses and schools, people working from home and reductions of hours of service for
many commercial businesses. The economic impact is not expected to correct back to pre-
pandemic any time soon. In order to meet the 2022 cost of operating the Sewer utility rates
Page 18
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should be adjusted. In order to cover the expected loss of$48,010, the present rates would
need to be raised by 5%. Understanding there is uncertainty to the flow predictions and
when/if the economy may return to pre-pandemic status, an overall 3% rate adjustment is
proposed to alleviate a portion of the expected loss of$48,010. This would raise the revenues
by$29,000 based on the 2021 flow billing. An analysis of 2022 flow billing and actual expenses,
it may become necessary to raise the rates again in 2023. The last rate change was in 2019
when the minimum bill was reduced to$78.50 from the$81.00. The last increase was in 2018.
The following charts reflect a 3% increase and a 5% increase.
202iRates-16/6
Increase
Rate Tier stimated Revenue;
0-15,999 04 ..
16,000-50,999 $, $57 1 ,5 0
51,000-999,999 is-SOO $E,12
Total 142, A)
2022 Rates-5%
Increase
Rate Tier 1000 gal Rate Estimated Revenue
0-15,999 48,000 82.5 $429,000
16,000-50,999 19,000 $5.98 $113,620
511000-999,999 75,000 $6.25 $468,750
Total 142,000 $1,011,370
The Unrestricted Funds that Sewer has available are $1,449,418. This is 141% of the 2022
budget and can be utilized should 2022 incur a loss as expected. The fund balance is an
accumulation of revenues $1,001,188 that have exceeded expenditures in the past, the
unallocated balance of$331,435 from the MCES refund for overcharging the City and$116,795
of prior year SAC credits the City received from MCES for the St. Croix Cleaners.
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STORM SEWER USER CHARGES
Storm Sewer User Charges
GENERAL
Storm Sewer Charges were established by the City in 1999. The purpose of all funds derived
from the storm water drainage utility is to pay for all or part of the construction, reconstruction,
repair, enlargement, improvement, regulatory response, maintenance, operation and use of
the storm sewer utility as established by the City of Oak Park Heights.
The following is 2017-2020 Actual Revenue and Expenditures, along with 2021 Budget,
Estimate and 2022 Budget:
STORM SEWER FUND 2017 2018 2019 2020 2021 2021 2022
ACTUAL ACTUAL ACTUAL ACTUAL BUDGET Est Actual BUDGET
REVENUES
CUSTOMERBILLINGS $ 82,732 $ 83,907 $ 83,469 $ 97,766 $ 97,600 $ 97,600 $ 97,600
OTHER REVENUES 3,454 3,668 6,002 3,943 500 500 500
TOTALREVENUES $ 86,186 $ 87,575 $ 89,471 $ 101,709 $ 98,100 $ 98,100 $ 98,100
EXPENSES
PERSONNEL $ 21,568 $ 21,934 $ 39,271 $ 26,075 $ 45,700 $ 24,500 $ 47,000
CONTRACTUAL 26,299 46,255 24,284 26,930 42,845 34,000 43,390
MATERIALAND SUPPLIES 1,754 1,360 2,357 993 2,050 2,350 2,350
ADM FEE 5,350 5,350 51500 5,500 6,350 6,350 6,350
CAPITALOUTLAY 13,850 36,600 36,600 5,100 5,750 5,925 7,450
TOTAL EXPENSES $ 68,821 $ 111,499 $ 108,012 $ 64,598 $ 102,695 $ 73,125 $ 106,540
NETREVENUE $ 17,365 $ (23,924) $ 18,541) $ 37,111 $ 4,595) $ 24,975 $ (8,440)
The fees are established as:
Residential $4.50 per quarter per unit(up to 4 units)
Vacant Land $2.0 per quarter
Developed Commercial, Industrial &
High Density Residential $33.00 per acre per quarter
Undeveloped Commercial, Industrial &
High Density Residential $5.00 per acre per quarter
Presently the fees generate$98,100 revenue,and the budgeted expenses for 2022 are$106540
causing a $8,440 deficit. The actual expenses for 2021 is estimated at$73,125, while revenue
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is estimated at $98,100, providing a surplus of$24,975.Actual expenses have historically been
under budget.
No changes are recommended as there are sufficient funds available to meet this deficit,should
it occur. Unrestricted Balance for Storm Sewer is $230,630.
Rates were last adjusted in 2020.
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CONCLUSIONS 1► RECOMMENDATONS
CONCLUSIONS AND RECOMMENDATONS
The Study reflects that there is a budgeted loss for 2022 Water Fund. 2020 and 2021 were
unusual years, from the 2020 Covid pandemic and the 2021 severe drought. Usage billed had
a significant impact on the revenues needed to fund the expenses. However, both years are
expected to end with a surplus. 2022 budgeted loss of$48,979 is based on 180,000,000
gallons of water billed. This is an estimate subject to fluctuations as seen in the recent years.
Because 2020 and 2021 were unusual years, it should not be used as a standard for developing
rates for the Water Utility. However,it should be seen as a source for an analysis of the volatility
of the tiered rate structure. Using an average of the last 5-7 years, ignoring the years with large
variances has generated enough revenue to result in a gain for the water fund for each of the
last 5 years. The average method should result in gains and losses that can be absorbed by the
years. At this time, the estimated loss of$48,979 for 2022 should be funded with the prior 5
year accumulated gains of$310,000. The other consideration is that the Transfer for Debt of
$107,000 will no longer need funding after 2025. This should be a consideration as each year
is reviewed in the future.
Recommend to address the budget shortfall:
1) Leave the 2022 Budget as is and fund the anticipated deficit of$48,000 with fund balance.
The fund balance is in a strong position- the Unrestricted Fund Balance is $1,199,200.
SEWER
Sewer Rates should be increased to fund at least part of the expected deficit of$48,000. MCES
continues to raise the expense charged to the City and the flow billings are not sufficient to
provide for all the budgeted expenses.
Understanding there is uncertainty to the flow predictions and when/if the economy may
return to pre-pandemic status, an overall 3%rate adjustment is proposed to alleviate a portion
of the expected loss of$48,010. This would raise the revenues by$28,000 based on the 2021
flow billing. An analysis of 2022 flow billing and actual expenses, it may become necessary to
raise the rates again in 2023.
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Exhibit A and B are reflecting a 3%and a 5% increase and the impact on various customers.
Recommend to address the budget shortfall:
1) Increase the Rates by 3% (Alternative 2) and fund the remainind anticipated deficit of
$20,000 with the fund balance. Unrestricted Fund Balance is $1,449,418. 2022 flows
should be reviewed for anticipated increases and how it may affect 2023. ( The $28,000
of estimated revenue that will increase with this rate increase should help to fund the
increase in MCES expenses since 2020 of$31,700.)
STORM SEWER
No change in rates recommended. The budgeted loss of$8,440 is fundable with unallocated
funds available of$230,630.
Recommend to address the budget shortfall:
1) Leave the 2022 Budget as is and fund the deficit with fund balance.
The fund balance is in a strong position, the Unrestricted Fund Balance is$230,630.
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CONCLUSIONS i -
EXHIBIT A
SEWER RATE ALTERNATIVES
CURRENT RATES 2021
SEWER /1000 Estimated
Tiers /1000GAL MINIMUM Gallons Revenue
0-15,999 $ 5.23 $ 78.50 48,000 $ 408,200
16,000-K999 $ 5.70 19,000 $ 108,300
51,000-999,999 $ 5.95 75,000 $ 446,250
142,000 $ 962,750
PROPOSED 2022 ***Fully Fund $48,000 shortage
ALTERNATIVE#1-5%INC IN RATE BY TIER Provides$48,000 in additional revenue
SEWER /1000 Estimated
Tiers /1000GAL MINIMUM Gallons Revenue
0-15,999 5.5L, 82.50 48,000 $ 429,000
16,000-50,999 $ 5.98 19,000 $ 113,620
51,000-999,999 $ 6,?",' 75,000. $ 468,750
TOTAL 142,000 $ 1,011,370
%INC OVER 2021 RATE 5.05%
PROPOSED 2022 ***Parially Fund $48,000 shortage
ALTERNATIVE#2-3%INC IN RATE BY TIER Provides$29,000 additional revenue
SEWER /1000 Estimated
Tiers /1000 GAL MINIMUM Gallons Revenue
0-15,999 $ 5.40 $ E 48,000 $ 421,200
16,000-50,999 $ 5.87 19,000 $ 111,530
51,000-999,999 $ 6.12 75,000 $ 459,000
TOTAL 142,000 $ 991,730
%INC OVER 2021 RATE 3.01%
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CONCLUSIONS A
EXHIBIT B
SEWER RATE ALTERNATIVES- EXAMPLES OF CUSTOMER BILLS
CURRENT RATES 2021
EXAMPLES
4,500,000 150,000 20,000 MINIMUM
SEWER LARGE USER MID USER RESIDENTIAL RESIDENTIAL
Tiers /1000GAL MINIMUM
0-15,999 $ 5.23 $ 78.50 $ 78.50 $ 78.50 $ 78.50 $ 78.50
16,000-50,999 $ 5.70 $ 199.50 $ 199.50 $ 28.50 $ -
51,000-999,999 $ 5.95 $ 26,477.50 595.00 $ - $ -
$ 26,755.50 $ 873.00 $ 107.00 $ 78.50
PROPOSED 2022
EXAMPLES
ALTERNATIVE#1-5%RATE INCREASE 4,500,000 150,000 20,000 MINIMUM
SEWER LARGE USER MID USER RESIDENTIAL RESIDENTIAL
Tiers /1000GAL MINIMUM
0-15,999 $ 5.50 $ 82.50 $ 82.50 $ 82.50 $ 82.50 $ 82.50
16,000-50,999 $ 5.98 $ 209.30 $ 209.30 $ 29.90 $ -
51,000-999,999 $ 6.25 S 27,812.50 625.00 S- $ -
TOTAL $ 28,104.30 $ 916.80 $ 112.40 $ 82.50
%INC OVER 2021 RATE 5.04% 5.02% 5.05% 5.10%
ALTERNATIVE#2-3%RATE INCREASES
SEWER
Tiers /1000GAL MINIMUM
0-15,999 $ 5.40 $ 81.00 $ 81.00 $ 81.00 $ 81.00 $ 81.00
16,000-50,999 $ 5.87 $ 205.45 $ 205.45 $ 29.35 $ -
51,000-999,999 $ 6.12 $ 27,234.00 $ 612.00 $ - $ -
TOTAL $ 27,520.45 $ 898.45 $ 110.35 $ 81.00
%INC OVER 2021 RATE 2.86% 2.92% 3.13% 3.18%
Page,
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.w
Oak Park Heights
Request for Council Action
Meeting Date December 14, 2021
Agenda Item Approve Changes to City Ordinance 102 —Master Fee Schedule
Time Req. 5
Agenda Placement New Business
Originating Department/Requestor Administration/Jennifer Pinski
'
Re uesters Si nature
Requester's g �\y -
Action Requested Consider and Adopt Amended CC 102 Master Fee Schedule
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
In May of 2006, the City Council reviewed and adopted City Ordinance CC 102 —Master Fee
Schedule which was created in such a manner that it could be revised on an as needed basis
without re-adoption of the City Code and/or publication. The schedule was last updated, with
changes adopted, March 24, 2021.
Attached is a summary of proposed Master Fee Schedule amendments.
Changes being proposed include:
1. Sewer Usage Quarterly Rates as approved at the December 14, 2021 City Council
meeting.
2. Area Connection Charges as approved at the December 14, 2021 City Council meeting.
3. Removal of language in the Plumbing and Mechanical sections of the fee schedule that
was repealed at the State level and is no longer applicable.
I recommend that the summary of fee amendments to CC 102 Master Fee Schedule be adopted as
proposed, with any amendments made by the City Council.
Page 101 of 118
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY,MINNESOTA
ORDINANCE NO.2021-102-05
AN ORDINANCE AMENDING CHAPTER 102 CODE OF ORDINANCES OF THE CITY
OF OAK PARK HEIGHTS SPECIFICALLY RELATED FEE CHANGES
THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS, WASHINGTON COUNTY,
MINNESOTA, DOES ORDAIN:
Section 1. Amendment. That Chapter 102 of the Code of Ordinances of the City of
Oak Park Heights is hereby amended to add the following changes in fees:
Schedule of Fee Amendments:
Area Connection Charges: For Undeveloped/Unconnected Land(Utility Area Charge)
Land Use: Commercial/Industrial& Retail/Business Centers:
Sanitary Sewer From$2,852 per acre to$3,092 per acre
Water Main From$14,819 per acre to $16,064 per acre
Storm Sewer From$2,312 per acre to $2,506 per acre
Storm Sewer-TSMP Area From$10,778 per acre to $11,683 per acre
Land Use: Low Density Residential:
Sanitary Sewer From $2,718 per acre to $2,946 per acre
Water Main From $14,135 per acre to $15,322 per acre
Storm Sewer From $1,272 per acre to$1,379 per acre
Storm Sewer-TSMP Area From $9;740 per acre to $10,558 per acre
Land Use: Medium Density Residential:
Sanitary Sewer From$3,672 per acre to $3,932 per acre
Water Main From$18,847 per acre to $20,430 per acre
Storm Sewer From$1,846 per acre to $2,001 per acre
Storm Sewer-TSMP Area From$10,311 per acre to $11,177 per acre
Land Use: High Density Residential:
Sanitary Sewer From$6,347 per acre to $6,880 per acre
Water Main From$32,987 per acre to $35,758 per acre
Storm Sewer From $2,312 per acre to $2,506 per acre
Storm Sewer-TSMP Area From $10,778 per acre to $11,683 per acre
Sewer Usage Rates(Quarterly)
*Residential rates determined by amount of water used in the March quarter of each year.
*Commercial, Industrial, Institutional& High.Density Residential rates are based upon actual
usage each quarter.
Up to 15,000 gallons From $78.50 to $81.00
Page 102 of 118
+ Each 1,000 gallons above 15,000 gallons From $5.70 to $5.$7
up to 50,000 gallons
Each 1,000 gallons above 50,000 gallons From $595 to $6.12
Section 2. Removal of Lang_uage. That Chapter 102 of the Code of Ordinances of the City
of Oak Park Heights is hereby amended to remove the following language in both the Plumbing and
HeatingNentilation/Colling Permits (Mechanical) sections:
Residential: Minor Improvement *
* Eg. pre-wired dishwasher, water softener,
and minor repair meeting the following:
• Does not modify gas or electrical
service; 5%of job valuation ($15.00 min.) + MIS
• Does not exceed total labor cost of State Surcharge
$500; and
• Is improved, installed or replaced by the
homeowner or a licensed contractor
Section 3. Effective Date. This Ordinance shall be in full farce and effect January
1, 2022, after its passage and publication according to law.
Passed and adopted by the City Council of the City of Oak Park Heights. Washington
County,Minnesota, on this 14a`day of December, 2021.
CITY OF OAK PARK HEIGHTS
Mary McComber, Mayor
Attest:
Eric A. Johnson, City Administrator
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Page 104 of 118
Oak Park Heights
Request for Council Action
Meeting Date December 14th, 2021
Time Required: 5 Minutes
Agenda Item Title: Council Appointments - 2022
Agenda Placement New Business
Originating Department/Requestor: Mayor McComber
Requester's Signature
Action Requested: See Below
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
Attached is the listed Appointments for 2021;
I would like to discuss the Council's requests for 2022 and for possible approval - all open for
discussion. Some immediate thoughts are, although mostly similar to 2021 are as follows:
Deputy Mayor- Chuck Dougherty
Civil Defense - Steve Hansen
Park Commission Liaison - Chuck Dougherty (This was the only request I received)
Browns Creek Watershed - Chuck LeRoux (This is a County Appointment— Oust a FYI)
Coalition of Utility Cities - Mary McComber
Alternate - Chuck Dougherty
2nd Alternate - Jennifer Pinski
Data Compliance - Betty Caruso
JAZB - Mary McComber and Mike Liljegren
Alternate - Jim Kremer
Page 105 of 118
Page lOOofll8
Oak Park Heights
Request for Council Action
Meeting Date December 14th, 2021
Time Required: 5 Minutes
Agenda Item Title: Redistribution of 2021 ARPA Funds
Agenda Placement New Business
Originating Department/Requestor: Eric Johnson, City Administrator
Requester's Signature
Action Requested: See Below
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
The City was recently informed by the State Office of Management and Budget(MMB)that cities under
50,000 population are receiving an additional deposit of American Rescue Plan Act(ABPA)Funds,
directly deposited into cities' bank accounts.
These funds represent the share of unclaimed ARPA funds available to non-entitlement units of
government(government entities below 50,000 population). Guidelines and requirements for
redistributed funds are the same as for the first distribution. The second distribution of funds will be
made in 2022.
While City Staff believes no further action is necessary for such distribution,the City may adopt a
resolution accepting such additional funds and committing to their use consistent with established ARPA
rules. Staff would also forward this to the State. The City has already received its first distribution -
$8,668.24.
NOTE: The City secured$525,315 in ARPA funds June, 2021 and allocated such funds in City
Resolution 21-06-24—attached.
Page 107 of 118
RESOLUTION 21-12-45
A RESOLUTION BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS TO
ACCEPT THE REDISTRIBUTION OF UNREQUESTED CORONAVIRUS LOCAL FISCAL
RECOVERY FUNDESTABLISHED UNDER THE AMERICAN RESCUE PLAN ACT
WHEREAS, Congress adopted the American Rescue Plan Act in March 2021 ("ARPA")which included $65
billion in recovery funds for cities across the country.
WHEREAS,ARPA funds are intended to provide support to state, local, and tribal governments in responding
to the impact of COVID-19 and in their efforts to contain COVID-19 in their communities,residents, and
businesses.
WHEREAS,The Fiscal Recovery Funds provides for$19.53 billion in payments to be made to States and
territories which will distribute the funds to non-entitlement units of local government(NEUs).
WHEREAS,NEUs generally have populations below 50,000.
WHEREAS,The ARPA requires that States and territories allocate funding to NEUs in an amount that bears
the same proportion as the population of the NEU bears to the total population of all NEUs in the State or
territory.
WHEREAS, after the deadline of October 11,2021,passed for NEUs to request ARPA funds,nearly$12
million of the$377 million available to Minnesota's NEUs remained unrequested.
WHEREAS, as allowed by the U.S. Treasury,the State of Minnesota has redistributed these remaining funds
amongst eligible local governments who requested ARPA funds.
WHEREAS,the redistribution amount is approximately$3.47 per capita,capped at 75%of the most recent
budget adopted as of January 27,2020.
WHEREAS, an initial distribution of$8,668.24 has been allocated to the City of Oak Park Heights("City")
pursuant to the ARPA(Redistribution)and which may approach a total amount of approximately$17,000.00
when a second distribution is received in 2022.
WHEREAS,the Redistribution will be distributed in two disbursements with half received in 2021 and the
second half in 2022.
WHEREAS,the United States Department of Treasury has adopted guidance regarding the use of ARPA
funds.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF Oak Park
Heights,MINNESOTA AS FOLLOWS:
1. The City accepts the Redistribution of coronavirus local fiscal recovery fund established under the
ARPA to be used in a manner consistent with guidance adopted by the United State Department of
Treasury.
2. The City Administrator and Mayor are authorized to take actions to secure the Redistribution for the
City,if necessary.
Adopted by the City Council of the City of Oak Park Heights this 14t1 day of December,2021
Mayor Mary McComber
Attested:
City Clerk
Page 108 of 118
RESOLUTION^14
A RESOLUTION TO ACCEPT THE CORONAVIRUS LOCAL FISCAL RECOVERY FUND
ESTABLISHED UNDER T14E AMERICAN RESCUE PLAN ACT
WHEREAS, since the first case of coronavirus disease 2019(COVID-19)was discovered in the United
States in January 2020,the disease has infected over 32 million and killed over 575,000 Americans
(`Pandemic''). The disease has impacted every part of life: as social distancing became a necessity,
businesses closed,schools transitioned to remote education,travel was sharply reduced, and millions of
Americans lost their jobs;
WHEREAS,as a result of the Pandemic cities have been called on to respond to the needs of their
communities through the prevention,treatment,and vaccination of COVID-19.
WHEREAS,city revenues,businesses and nonprofits in the city have faced economic impacts due to the
Pandemic.
WHEREAS,Congress adopted the American Rescue Plan Act in March 2021 ("ARPA")which included
$65 billion in recovery funds for cities across the country.
WHEREAS,ARPA funds are intended to provide support to state, local, and tribal governments in
responding to the impact of COVID49 and in their efforts to contain COVID-19 in their
communities, residents, and businesses.
WHEREAS, an estimated $525,315 has been allocated to the City of Oak Park Heights("City")pursuant
to the ARPA ("Allocation'').
WHEREAS,the United States Department of Treasury has adopted guidance regarding the use of
ARPA funds.
WHEREAS,the City,in response to the Pandemic,has had expenditures and anticipates future
expenditures consistent with the Department of Treasury's ARPA guidance.
WHEREAS,the State of Minnesota will distribute ARPA funds to the City because its population is less
than 50,000.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OAK
PARK HEIGHTS MINNESOTA THAT IT SHALL UNDERTAKE FOLLOWING
1. The City intends to collect its share of ARPA funds from the State of Minnesota to use in a
manner consistent with the Department of Treasury's guidance; and,
2. City Staff are hereby authorized to take reasonable actions necessary to receive the City's share
of ARPA funds from the State of Minnesota for expenses incurred because of the Pandemic; and,
3. The City Council does outline the following targeted uses for such ARPA funds:
a. Up to $15,000 for retroactive pay for essential workers who have not already
received additional compensation for their service during the pandemic.
This is permitted under US TREASURY GUIDANCE as: Premium Pay-Retroactive
pay for the essential workers who performed essential work during the initial
COVIDI9 pandemic,at heightened risk due to in-person interaction and handling of
items that were handled by others.
Page 109 of 118
b. $10,000 for allocation($5,000 each)to the Greater Stillwater Chamber of Commerce
and the Oak Park Heights - Stillwater Convention and Visitors Bureau which shall
utilize such funds to benefit all local business during the continuing recovery and
ensure their operations remain consistent with COVID-19 protocols.
This is permitted under US TREASURY GUIDANCE, as: Public Health and
Economic Impacts—Assistance in Tourism and promotion of local business due to
hardships and consequences of COVIDI9 pandemic
c. $12,000 for allocation ($4,000 each)to the Youth Service Bureau and Community
Thread and Valley Outreach which shall utilize funds to benefit the community as a
whole and ensure their operations remain consistent �N ith COVID-19 protocols.
This is permitted under US TREASURY GUIDANCE as: Public Health and
Economic Impacts—Assistance in Non-profits with declines in revenues and
assistance with ongoing operating costs.
d. $10,000 for City computer/website remote service enhancements
This is permitted under US TREASURY GUIDANCE as: Investment in
Infrastructure-Broadband: Providing access to city programs remotely with
additional interactive user capabilities.
e. $479,315 (OR REMAINDER)to be allocated for investments in City Water Utility
Improvements—specifically. Replacement of City Water Utility Customer Meters.
This is permitted under US TREASURY GUIDANCE as: Investment in
Infrastructure—Water: Assisting in production of high-quality infrastructure to
advert disruptive services and promote efficiency
4. City staff are requested to make recommendations to the City Council for other future
expenditures or reasonable amendments should other eligible projects become apparent and
necessary and that may be reimbursed with ABPA funds.
Adopted by the City Council of the City of Oak Park Heights Minnesota this 22nd day of June,2021.
�U
M or ry eComber
tteste f
ity A inistrator
t
Page 110 of 118
0
Oak Park Heights
Request for Council Action
Meeting Date: Tuesday December 14, 2021
Agenda Item : Sanitary Sewer Pipe Segment Linin
Time Req. 3 Minutes
Agenda Placement:New business
Originating Department/Requestor: d Ke ev,Public Works Director
Requester's Signature
Action Requested: A rove/Ac t Stantec's Pro o to design and bid sanitga sewer linin
project
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached memo.
Page 111 of 118
i
Is
City of Oak Park Heights
14168 Oak Park Blvd Me Oak Park Heights,MN 55082•Phone(651)439-4439•Fax 439-0574
Memorandum
To: Eric Johnson,Administrator
Cc: Mayor and Council VL From: Andrew Kegley, Public Works Director
Date: 12/14/2021
Re: Sanitary Sewer Lining
Sanitary sewer cleaning and televising records indicate 1947 linear feet of sewer pipe is
damaged and needs to be repaired. The proper repair for the types of cracks, breaks and root
intrusion at joints shown on the sewer televising reports is pipe lining.
It is expected that the pump lining portion of the project might cost an ESTIMATED $45 per
linear foot or roughly$90,000 before engineering and soft costs are calculated. Stantec
provided a proposal to design and bid the project for a not to exceed $21,800 and will provide
construction service costs when the scope of work is more clear.The project will be funded
from the City's renewal and replacement fund which has a balance of$2,328,000.
t am requesting Council accept Stantec's proposal to design and bid the project for$21,800.
Page 112 of 118
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Page 113 of 118
Stantec Consuh...n .—
Stantec 733 Marquette Avenue Suite 1000,Minneapolis MN 55402-2309
December 9, 2021
File: 193880119
Attention: Mr. Eric Johnson,City Administrator
City of Oak Park Heights
14168 Oak Park Boulevard
Oak Park Heights, MN 55082
Reference: Proposal for Engineering Services—2022 Sanitary Sewer Lining Project
Dear Eric,
This letter constitutes the Scope of Services for Professional Services between the City of Oak Park
Heights and Stantec Consulting Services Inc. for providing design and bidding services for the 2022
Sanitary Sewer Lining project. The improvements generally include repair and rehabilitation of several
existing sanitary sewer pipe segments through the City via cured-in-place-pipe(CIPP) lining, a trenchless
sewer pipe repair method. The total length of pipe to be CIPP lined as part of this project is
approximately 1,950 linear feet. The pipe segments are identified on the attached project map and vary
in diameter from 8"to 12".
The total estimated hourly not-to-exceed (without prior authorization)fee for the design and bidding is
$21,800, including expenses. A proposal for construction services will be forwarded for the City's review
toward the end of the design phase. Task descriptions and a fee summary are provided below.
Task 1: Design Services
The design services for the project include the following:
• Project Kick-Off. Meeting with City staff to confirm elements to be included in the project.
• Pipe Investigation: Stantec staff will review all televising reports and videos provided by the City to
identify pipe size, length, as well as cracks, areas of infiltration, and other issues.
• Design: Prepare construction plans and an opinion of probable cost. Present and discuss plans and
specifications with City staff at progress meeting to be held at 90% plan completion.
• Construction documents: Preparation of construction plan set and project specifications.
• Mileage and printing.
Task 2: Bidding Services
The bidding services for the project include the following:
• Package Bid Documents and Issue Ad for Bids
• Respond to contractor questions and issue addenda as needed
• Attend bid opening and review/compile a tabulation of all bids received
Page 114 of 118
December 9,2021
Mr.Eric Johnson,City Administrator
Page 2 of 3
Reference: Proposal for Engineering Services-2022 Sanitary Sewer Lining Project
• Prepare award letter/recommend award of project
The fees for the tasks outlined above are as follows:
Task 1 —Design Services $17,300
Task 2—Bidding Services $4,500
Total Estimated Fee $21,800
Proposed Schedule
A potential schedule for this project is as follows:
December 14, 2022 Authorization to prepare Plans and Specifications
February 8, 2022 Approve plans and specifications/Authorize Bidding
March 3, 2022 Receive Bids
March 8, 2022 Council Reviews Bids, Considers Award
Summer/Fall 2022 Begin Construction
December 2022 Substantial/Final Completion
This letter and Scope of Services described above represent the understanding between the City and
Stantec in respect to the Project and may only be modified in writing signed by both of us and is subject to
the current Master Services Agreement between the City and Stantec.
If this letter satisfactorily sets forth conditions of our Agreement, please sign in the space below and
return one copy to our office.
CITY OF OAK PARK HEIGHTS
By
Print Name and Title
Date
Page 115 of 118
December 9,2021
Mr.Eric Johnson,City Administrator
Page 3 of 3
Reference: Proposal for Engineering Services-2022 Sanitary Sewer Lining Project
If you have any questions, need additional information, or wish to discuss this matter in greater detail,
please contact us. Thank you for the opportunity to provide these services.
Regards,
I,tantec Consulting Services Inc.
MN,WI, CA .Schlegei, r MN
City Engineer Senior Associate
Phone: 612-712-2085 Phone: 612-712-2125
Lee.mann@stantec.com Kellie.schlegel@stantec.com
attachment: Project Area Map
c. file
Andrew Kegley, Public Works Director
Page 116 of 118
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