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HomeMy WebLinkAbout01-24-2022 Parks and Trails Packet CITY OF OAK PARK HEIGHTS PARKS COMMISSION MEETING AGENDA MONDAY, JANUARY 24, 2022 CITY HALL 5:30 PM — Worksession (Interview), Conference Room 6:00 PM — Regular Meeting, Council Chambers I. Call to Order 11. Approval of Agenda III. Approve Parks Commission Meeting Minutes—December 20, 2021 (1) IV. Department/Commission Liaison Reports A. Arborist B. Public Works Director C. Other/ Commission Liaison Report V. Visitors/Public Comment This is an opportunity for the public to address the Commission with questions or concerns not on the agenda. Please limit comments to three minutes. VI. Public Hearing None VII. Old Business A. Swager Park Playground Equipment Replacement Discussion (2) B. Summer Park Program Coordinator Position (3) VIII. New Business A. Parks and Trails Commission Vacancies (4) IX. Annual Meeting of the Parks Commission—Election of Officers (5) X. Informational A. Next Meeting: Monday, February 28 at 6:00 p.m. at City Hall B. Upcoming Council Meeting: Tuesday, January 25 at 6:00 p.m. XI. Adjourn Page 1 of 34 THIS PAGE INTENTIONALLY LEFT BLANK Page 2 of 34 Encl. 1 CITY OF OAK PARK HEIGHTS PARKS AND TRAILS COMMISSION MEETING MINUTES Monday, December 20, 2021 at City Hall L Call to Order: Chair Chirhart called the meeting to order at 6:02 p.m. Present: Vice Chair Peterson, Commissioner Hoeppner and Commissioner Berres. Also present: Assistant City Administrator Pinski, Public Works Director Kegley, Arborist Danielson, and Commission Liaison Councilmember Johnson. Absent: Commissioner Thoreson. It Approval of Agenda: Commissioner Hoeppner, seconded by Vice Chair Peterson, moved to approve the Agenda. 4-0. III. Approve Parks and Trails Commission Minutes—October 18, 2021: Commissioner Hoeppner, seconded by Commissioner Berres, moved to approve the Minutes. Carried 4-0. IV. Department/Commission Liaison Reports: A. Arborist: Arborist Danielson reported she submitted the 2021 Tree City USA and Growth Award application and SavATree did the first found of Ash tree removals and completed the fall boulevard pruning and removal list. B. Public Works Director: Public Works Director Kegley reported that the Brekke train was being rebuilt. He said he would have photos for the next Parks and Trails Commission packet. He reported the department would begin flooding rinks after Christmas. C. Other/Commission Liaison Reports: Councilmember Johnson reported that the City Council approved a sidewalk improvement on 58th Street east of Osgood Avenue. She also said that Councilmember Chuck Dougherty would be the new liaison to the Parks and Trails Commission in 2022. V. Visitor/Public Comment: None VI. Public Hearings: None VII. Old Business: A. Swager Park Playground Equipment Replacement Survey: Commissioner Hoeppner said it would be more beneficial to send a survey to the local area rather than City- wide in the newsletter. Chair Chirhart said there were a lot of other people rather than locals that passed through or used the trail system at the park. The Parks and Trails Commission discussed what should be included in a survey. Vice Chair Peterson, seconded by Commissioner Hoeppner, moved to direct staff to get two or three concepts to talk about at the next meeting. Carried 4-0. VIII. New Business: A. Review and Approve Parks and Trails Commission 2022 Meeting Dates: Commissioner Hoeppner, seconded by Chair Chirhart, moved to approve the 2022 meeting dates. Carried 4-0. Page 3 of 34 Parks Commission Minutes December 20, 2021 Page 2 of 2 B. Set Interview Date/Time for Summer Park Program Coordinator Position: Chair Chirhart reported that the City received two applications for the Summer Park Program Coordinator position which were reviewed at a previous worksession. Vice Chair Peterson, seconded by Commissioner Hoeppner, moved to set interviews for 5:30p.m. and 5:45p.m. on January 24. Carried 4-0. XI. Informational: A. Next Meeting: Monday, January 24 at 6:00 p.m. at City Hall with Worksession at 5:25 p.m. for Interviews B. Upcoming Council Meeting: Tuesday, January 11 at 6:00 p.m. at City Hall C. King Plant Advisory Panel Update from Chair Chirhart XII. Adjourn: Vice Chair Peterson, seconded by Commissioner Hoeppner, moved to adjourn at 6:45 p.m. Carried 4-0. Respectfully submitted, Jennifer Pinski Assistant City Administrator Page 4 of 34 Encl. 2 Swager Park Qption 4 p � - ��a��a AL �I II Oi,tion�5+te Piar � gym, mmd 1 Google Page 5 of 34 .�.• 3 G Goggle Earth m � .,,•. e ". N SWager Park aptEon 3 Legend � Ti it ........... 1% Google Page 7 of 34 Swager Park Playground Planning Ideas By St. Croix Recreation Date 1/21/2022 Option 1 Price Berliner Pentagode L Net Structure $ 35,730.00 Discount $ (1,429.20) Freight 13-15 week lead time $ 2,100.00 Install net structure $ 15,000.00 Includes pump truck and lull machine, Swings $ 3,259.00 dirt for holes spread onsite Spinner $ 2,149.00 Discount $ (216.32) Freight 8 week lead time $ 525.00 Install swings and spinner $ 1,081.60 Woodfiber installed by city $ 5,782.80 4819 sqft 285 If Total $ 63,981.88 Option 2 Berliner Spaceball L Net Structure $ 29,601.00 Discount $ (1,184,04) Freight 13-15 week lead times $ 2,100.00 Install net structure $ 6,512.22 Swings $ 3,259.00 Spinner $ 2,149.00 Discount $ (216.32) Freight 8 week lead time $ 525.00 City to unload and store equipment Install swings and spinner $ 1,081.60 at shop till berliner equipment shows up woodfiber installed by city $ 3,810.00 3175 sqft 229 If Total $ 47,637.46 Option 3 Burke Level X Ally Structure $ 22,890.00 Playhouse $ 5,945.00 Bench and counter $ 740.00 Swings $ 3,259,00 Spinner $ 2,149.00 Discount $ (1,399.32) Freight 8 week lead time $ 2,900.00 Install swings and spinner $ 6,996.60 woodfiber installed by city $ 3,972.00 3310 sqft 230 If Total $ 47,452.28 Page 8 of 34 M 0 0, uo, 00 OZ aZo C Cl) a LD cN 000 N ~ M X V r V ti/ 3 x Ln K 0000 m � Q N N M E r A Cn r a o `y c Z m r � .... u° Q a �r N .� F 4z Page 10 of 34 cr Ow N —LJ N11 LO V 3 X }( Lp OC 67 _ m cc € Z m N > CL COL FM � t� V J v rt �1 Page 11 of 34 C :r- _ 00 m N e M r N l4 000 v. Z z- cro N X r N X Q� r jq E Q 0- 0- Fill Li1:1 IV Page 12 of 34 AL + Ali ,. vIj ' r l 4 Z y{ w r• ta.r N, � �Y'y � Tn "�4 . w r s. w 1 , r _ � s � 4 a I � 1 i� �s{ 1 I G G C P 0 � Ll [kl a v ■ M m iY a 7 f t \ �+ t \\ 7/1012 P � a Pa • u • L .a � � � Q� i r C �• N "'�' c 'wL' .� W s v ■ � � a ., i /` � L 1 � ! // i ��� :_ %� �� \ /, i �m __ ___._ � C L L a f v City of oak Park Heights Swager Park Proposal # Swager Park Burke Level X Ally playhouse and swings January 21, 2022 Presented by St. Croix Recreation Company, Inc. Burke, Page 18 of 34 Burke(, January 21, 2022 Andrew Kegley City of Oak Park Heights 14168 Oak Park Blvd N Oak Park Heights, MN 55082 Dear Andrew Kegley : St. Croix Recreation Company, Inc. is delighted to provide City of Oak Park. Heights with this playground equipment proposal. This design was developed with your specific needs in mind, and we look forward to discussing this project further with you to ensure your complete satisfaction. St. Croix Recreation Company, Inc. is confident that this proposal will satisfy City of Oak Park Heights's functional, environmental, and safety requirements -- and most importantly -- bring joy and excitement to the children and families directly benefiting from your new playground. You have our personal commitment to support this project and your organization in every manner possible, and we look forward to continue developing a long-standing relationship with City of Oak Park Heights. We appreciate your consideration and value this opportunity to earn your business. Sincerely, Christopher Johnsen St. Croix Recreation Company, Inc. 225 N. Second Street Stillwater, MN 55082 Page 19 of 34 Design Summary_ St. Croix Recreation Company, Inc. is very pleased to present this Proposal for consideration for the Swager Park located in . BCI Burke Company, LLC has been providing recreational playground equipment for over 90 years and has developed the right mix of world-class capabilities to meet the initial and continuing needs of City of Oak Park Heights. We believe our proposal will meet or exceed your project's requirements and will deliver the greatest value to you. The following is a summary of some of the key elements of our Proposal: • Project Name: Swager Park • Project Number: Swager Park Burke Level X Ally playhouse and swings • User Capacity: 65 • Age Groups: Ages 5-12 years • Dimensions: 45' 9" x 650" • Designer Name: St. Croix Recreation Company, Inc. has developed a custom playground configuration based on the requirements as they have been presented for the Swager Park playground project. Our custom design will provide a safe and affordable playground environment that is aesthetically pleasing, full of fun for all users and uniquely satisfies your specific requirements. In addition, proposal # Swager Park Burke Level X Ally playhouse and swings has been designed with a focus on safety, and is fully compliant with ASTM F1487 and CPSC playground safety standards. We invite you to review this proposal for the Swager Park playground project and to contact us with any questions that you may have. Thank you in advance for giving us the opportunity to make this project a success. Page 20 of 34 Q fn o m c J W Y)V) -F Li Q W LL-j © 'b Q E S a N�N .cOOOo0 ^'- ZC! � � (� $$ 0 •moL m�W Y B' 0-H. [)N N fY U7 O ¢ C O W—p �p OC�c pr3 � � w W r C7 s • �� W cmc am a W L� Q 'n LAJ Z 2' K( d W W �" ® mum 8 8 E E t m o M m ALL bo x !Y © Q UJ s c m o cn¢U . -° UFCL cfl f 11n y �aF�d �yc� ��- Dul`° U� c ODWwQ m U o� of -r >- S W M� Em° yam g<-8 �j ? .r -E2 F- it 0 CL' HU N n r M �Q.W a14 $.mF�� 8mum r�c°a'ac`�a cz_ L�L1 f) ���]�}y�I F r$�yy§j?.'�'.> �,E E E V ym C (� �� � ❑ U � F �L�WL � �w LU WWz Y 8 ¢_ i �Z W fY M w I.L Z �7 H Cd7 LLZ- 5 � Z y a >W � LLz LL 0) LU w az °� a � �qeS c��a?3 Pop LL 00 m n z eid (O Q 5 $ 0 LLr � Tcnwq� � iii nmOg °z W � �m Z Amo W A o W V K4 LU Q u- 9 U, ag J Q U x 0 January 21, 2022 SER4ES:Basics Swager Park St. Croix Recreation Company, Inc. SITE PLAN Swager Park Burke Level X Ally playhouse and swings DRAWN BY: Page 21 of 34 BCI Burke Company,LLC PO Box 549 Fond du Lac, Wisconsin 54936-0549 Telephone 920-921-9220 Z J h U a Z �U yWj Z Q Q NK F-g. gZg gZF a. X EO�a✓n QZ- L).6 - F- V J W zLU W> ao04opNNpyti� p INppn v M (D Ob V N O O 4 d O O O Q Burke January 21, 2022 SERIES:Basics Swager Park St. Croix Recreation Company, Inc. COMPONENT PLAN Swager Park Burke Level X Ally playhouse and swings DRAWN BY: Page 22 of 34 BCI Burke Company,LLC PO Box 549 Fond du Lac, Wisconsin 54936-0549 Telephone 920-921-9220 ,19-14 I• e- I461aH MY I le1anp s l m �1 = U .L U N r O IC O E { E m f � t _ Q � C U f0 f[l N w —•- lu�!aH lle� n. "'A Wlsv � rKe January 21, 2022 j SERIES: Basics Swager Park St. Croix Recreation Company, Inc. ELEVATION PLAN Swager Park Burke Level X Ally playhouse and swings DRAWN BY: Page 23 of 34 \ BCi Burke Company,LLC PO Box 549 Fond du Lac, Wisconsin 54936-0549 Telephone 920-921-9220 L Iry �y Burke January 21, 2022 SERIES: Basics Swager Park St. Croix Recreation Company, Inc. ISOMETRIC PLAN Swager Park Burke Level X Ally playhouse and swings DRAWN BY: Page 24 of 34 BCI Burke Company,LLC PO Box 549 Ford du Lac, Wisconsin 54936-0549 Telephone 920-921-9220 Proposal # Swager Park Burke Level X Ally playhouse and swings u January 21, 2022 rK 2022 Pricing Proposal Prepared for: Project Location: Proposal Prepared by: Andrew Kegley Swager Park St. Croix Recreation Company, Inc. City of Oak Park Heights 225 N. Second Street 14168 Oak Park Blvd N Stillwater, MN 55082 Oak Park Heights, MN 55082 Phone: 651-430-1247 Phone: (651) 334-514 Fax: 651-430-9231 cj@stcroixrec.com Christopher Johnsen Phone: 651-430-1247 Fax: 651-430-9231 cj@stcroixrec.com Component No. Description Qty User Cap Ext. User Cap Weight Ext. Weight Phase One Burke Basics 550-0100 TOT SEAT, 7' & 8' PAIR, STD ... 1 2 2 23 23 550-0112 BELT SEAT, 8' PAIR, STD CHAIN 1 2 2 20 20 550-0201 SINGLE POST SWING ASSEMBLY 5"... 1 0 0 220 220 550-0202 SINGLE POST SWING ADD-ON 5" OD 1 0 0 145 145 560-2577 BENCH AND COUNTER 1 4 4 72 72 560-2612 LEVEL X ALLY 1 43 43 1,138 1,138 580-1373 PLAYHOUSE 1 8 8 360 360 660-0100 INSTALL KIT, BURKE BASICS - P... 1 0 0 2 2 Phase One User Capacity: 59 Phase One Weight: 1,980 lbs. Phase One Price: $32,834 Phase Two Burke Basics 560-2586 COMET i 1 6 6 154 154 660-0099 INSTALL KIT, BURKE BASICS - P... 1 0 0 2 2 Phase Two User Capacity: 6 Phase Two Weight: 156 lbs. Phase Two Price: $2,149 Total User Capacity: 65 Total Weight: 2,136 lbs. Total Price: $34,983 Information is relative to the Nov 15 2021 4:35AM database. Special Notes: Prices do not include freight, unloading, material storage, site excavation/preparation, removal of existing equipment, removal of excess soil from footing holes, site security, safety surfacing, installation, or sales tax (if applicable). Prices are based on standard colors per CURRENT YEAR BCI Burke Catalog. Custom colors, where available, would be an extra charge. Pricing is valid for 30 days from the date of this proposal. Page 25 of 34 li? Page 26 of 34 . T C 4 a° b Page 27 of 34 r� .l a r. i J k Encl. 3 October-November 2021 Staff posts and advertises position in the Stillwater Gazette and announces on City's social media account and other communication methods with deadline for application of December 15, 2021. December 2021 Parks and Trails Commission reviews applications during worksession. January 2022 Parks and Trails Conunission conducts interviews and detennines top candidate for recommendation to the City Council. February 2022 City Council considers the Parks and Trails Commission recommendation and takes formal action to direct staff to make offer and enter into contract with candidate. March 2022 Parks and Trails Commission holds worksession with new coordinator to discuss program goals and ideas. June 2022 Season 14 of the Summer Park Program begins. Page 29 of 34 THIS PAGE INTENTIONALLY LEFT BLANK Page 30 of 34 Encl. 4 OAK PARK HEIGHTS PARKS COMMISSION Member Judith Chirhart Term First: May 2016- December 2019 Second: January 2020- December 2022 04118/2016: Parks Commission recommended appointment to fill vacancy and to serve History three year term 04/2412016: City Council appointed to fill vacancy 01/2912018: Parks Commission appointed as Vice-Chair 01125/2019: Parks Commission reappointed as Vice-Chair 01/27/2020: Parks Commission recommended appointment to second term 01/2712020: Parks Commission appointed as Chair Officer Terms 2018: Vice-Chairperson 2019: Vice-Chairperson 2020: Chairperson Member Hal Peterson Term First: May 2018- December 2021 04/16/2018:Parks Commission recommended appointed to fill vacancy and to serve History three year term 04124/2018: City Council appointed to fill vacancy and to three year term 01/27/2020: Parks Commission appointed as Vice-Chair Officer Terms 2020: Vice-Chairperson Member Randy Thoreson Term First: May 2018- December 2021 0411612018: Parks Commission recommded appointed to fill vacancy and to serve three History year term 04124/2018: City Council appointed to fill vacancy Officer Terms Member George Hoeppner Term First: January 2020- December 2023 12/16/2019: Parks Commission recommended appointment to fill vacancy and to serve History three year term 01/14/2020: City Council appointed to fill vacancy and three year term Officer Terms Member Annie Catherine Berres Term First:August 2021 - December 2023 History 07/19/2021: Parks Commission recommended appointment to fill vacancy 07/21/2021: City Council appointed to fill vacancy Officer Terms Page 31 of 34 THIS PAGE INTENTIONALLY LEFT BLANK Page 32 of 34 SP City of Oak Park Heights Encl. 5 Memo To: Parks and Trails Commission From: Jennifer Pinski Date: January 21, 2022 Re: Annual Meeting For your convenience, I have provided you with a copy of page 3 of the Parks and Trails Commission Bylaws. This will provide guidance for the Annual Meeting. Annual Meetings are to be held each year, with the nomination and election of Chairperson and Vice- Chairperson as needed. At the January 2021 Annual Meeting, Judith Chirhart was elected as Chairperson and Hal Peterson was elected as Vice-Chairperson with both positions expiring January 2022. According to the Bylaws, a member can serve as Chairperson or Vice-Chairperson for two consecutive years. Since the current Chairperson and Vice-Chairperson have each served in those roles for only two years, they cannot serve another term for this year. Any other member of the Parks and Trails Commission could be elected to either position. The current Chair can be elected as Vice-Chair. Upon completion of the Annual Meeting, the new Chairperson will Chair the remainder of Parks and Trails Commission Meeting Agenda. Page 33 of 34 B. Duties of the Chairperson. The Chairperson shall preside at all meetings, appoint Parks and Trails Commission members to committees, appoint Parks and Trails Commission representatives, rule on procedural questions (subject to reversal by a two-thirds (2/3) vote of those members in attendance), meet with all newly appointed members, exercise the same voting rights as other Parks and Trails Commissioners and carry out such other duties as are assigned by the Parks and Trails Commission or by the City Council. C. Duties of the Vice-Chairperson. The Vice-Chairperson shall act in the absence or inability to act of the Chairperson, and in such instances shall have the powers and functions of the Chairperson. D. Terms. The Parks and Trails Commission officers shall be elected from among its appointed members. No member shall serve as Chairperson or Vice- Chairperson for more than two consecutive years. A member may serve as Vice- Chairperson for two years and then Chairperson for two years, or in alternate or alternating order. The election shall occur at the Parks and Trails Commission's annual meeting. E. Vote. Candidates for office receiving a majority vote of the entire membership (three-fifths (3/5), shall be declared duly elected. F. Date of Office. Newly elected officers and members shall take office at the annual meeting in January and which is an end date (sine die) for the preceding term year. G. Vacancies. Vacancies occurring in the offices of the Parks and Trails Commission shall be filled immediately by the above election procedure. ARTICLE 5 — MEETINGS A. Annual Meeting. An annual organizational meeting shall be held in January of each year. Election of officers shall be conducted at that time. B. Regular Meetings. Regular meetings of the Parks and Trails Commission shall be held at 6:00 PM on the third Monday of each month or as otherwise designated to account for legal holidays or other special circumstances as approved by the City Administrator. The meetings shall be held in the City Hall Council Chambers or as otherwise designated and duly posted. The regular meeting date of the Parks and Trails Commission may be changed by resolution of the City Council. C. Special Meetings. Special meetings may be called at the discretion of the Chairperson, after consultation with City staff. 3 Page 34 of 34