HomeMy WebLinkAbout02-08-2022 Council Packet CITY OF OAK PARK HEIGHTS
CITY COUNCIL MEETING AGENDA
TUESDAY, FEBRUARY 8, 2022 AT 6:OOPM
This meeting will be conducted by video/telephone conference due to the ongoing COVID-19 health
pandemic. The meeting will follow the provisions of Minnesota Statute § 13D.021. Members of the public
may either attend the meeting in person at City Hall in the Council Chambers or may remotely listen to the
meeting as provided in 13D.021, Subd. 3, subject to such person paying for any added cost incurred by the
City as a result of the additional connection. The open meeting can be viewed remotely online at:
https://us02web.zoom.us/j/4786278054 or by calling(312-626-6799)and entering meeting ID 4786278054.
Please contact the City at 651-439-4439 or jpinski@cityofoakparkheights.com in advance of February 8,
2022 if you have any questions about attendance or access.
6:00 p.m. L Call to Order/Pledge of Allegiance/Approval of Agenda
Estimated
times
6:00 p.m. IL Council/Staff Reports
A. Mayor McComber
B. Councilmember Dougherty
C. Councilmember Johnson
D. Councilmember Liljegren
E. Councilmember Runk
F. Staff
• Recycling Award (pg. 3)
6:05 p.m. III. Visitors/Public Comment
This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please
limit comments to 3 minutes in length).
6:05 p.m. IV. Consent Agenda(Roll Call Vote)
A. Approve Bills & Investments
B. Approve City Council Minutes—January 25, 2022 (pg. 5)
C. Approve Resolution Granting the Application of Ducks Unlimited St. Croix
Valley Chapter to Conduct a One-Day Raffle at St. Croix Event Center on May 5,
2022 (pg. 9)
D. Approve Renewal of Consumption and Display Permit for St. Croix Yacht Club
(pg. 11)
E. Approve Appointment of Randy Thoreson to the Parks and Trails Commission for
a Second Term (pg. 13)
F. Approve NLC City Summit Registration (pg. 15)
G. Approve Resolution Supporting Housing and Local Decision-Making Authority
(pg. 19)
6:15 p.m. V. Public Hearings
6:15 p.m. VI. Old Business
A. Norell Ave/South Frontage Road Project—Bidding Update (pg. 21)
6:20 p.m. VII. New Business
A. Amendment to CC 1115 —Fire Code, Adopting 2020 MSFC Appendix P (pg. 23)
B. Local Roads— Speed Limits— Statutory and Local Limits (pg. 31)
C. Summer Park Programming—2022 (pg. 33)
Page 1 of 42
D. Tennis Sanitation Fee Increase Request(pg. 39)
6:45 p.m. VIII. Other Council Items or Announcements
6:50 p.m. IX. Adj ournment
Page 2 of 42
Oak Park Heights
Request for Council Action
Meeting Date February S, 2022
Agenda Item Recycling Award
Time Req. 0
Agenda Placement Staff Reports
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Receive Information
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 3 of 42
City of
Oak Park Heights
14168 Oak Park Blvd.N•Oak Park Heights,MN 55082.Phone(651)439-4439•Fax(651)43M574
January 27, 2022
Judy Delich
15073 63rd Street North
Oak Park Heights, MN 55082
Dear Ms. Delich:
Thank you for participating in the City's recycling program. As an incentive to
recycle and to increase fire prevention awareness, the City rewards two residents
each month with their choice of an award of $25.00 or a fire extinguisher and/or
smoke detector(s).
Your residence was checked on Thursday, January 27, 2022, to determine if you
had your recycling bin out with your regular garbage. Your recycling was out and
ready for collection; therefore, you are one of this month's winners. Please contact
me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me
know your choice of award,
On behalf of the Oak Park Heights City Council, thank you for participating in the
City's recycling program.
Congratulations!
Jennifer Pinski
City Clerk
TREE CITY U.S.A.
Page 4 of 42
Oak Park Heights
Request for Council Action
Meeting Date February 8, 2022
Agenda Item Approve City Council Minutes—January 25, 2022
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
t
Requester's Signature
Action Requested Approve
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 5 of 42
CITY OF OAK PARK HEIGHTS
TUESDAY, JANUARY 25, 2022
CITY COUNCIL MEETING MINUTES
HELD IN PERSON AND VIA VIDEO CONFERENCE
PER MN STAT, 13D.021
Y. Call to Order/Pledge of Allemiance/Approval of A eg yda: Mayor McComber
called the ineeting to order at 6:01 p.m. Present: Councilmembers Dougherty,
Johnson, Liljcgrcn and Runk. Staff present: City Administrator Johnson, Police
Chief Hansen, Assistant City Administrator/City Clerk Pinski, and City Attorney
Sandstrom. Absent: City Planner Richards and City Engineer Mann.
Mayor McComber added"Traffic Calming for 58`x' Street" as New Business Item
B and a discussion on the process and timeline for COVID return to remote
meetings under Section VIII of the Agenda.
Councilmember Dougherty, seconded by Councilmember Liljegren, moved to
approve the Agenda as amended. Roll call vote taken. Carried 5-0.
II. Council/Staff Reports:
A. Mayor McComber: Mayor McComber reported that the two bills HF-
2695/Sla-2157 and HF-2698/SF-2156 were ready to go when the
legislature started; she attended the Women in Municipal Government
meeting on January 21 and the Small Cities legislative agenda meeting on
January 25; she would be attending the Coalition of Utility Cities meeting,
a Metropolitan Council meeting on affordable housing, the NLC
transportation meeting, a LMC regional meeting in Oakdale, the
Advanced Leadership Conference, and the Regional Council of Mayors
meeting. She reported that LMC cancelled the "Day on the Hill," the
Minnesota Association of Small Cities legislative reception was cancelled,
and the NLC Conference in Washington would be in-person with no
virtual option.
B. Councilmember Dougherty: He reported he attended the Parks and Trails
Commission meeting on January 24 and there were vacancies on the
Commission, they postponed their annual election of officers, and they
discussed the Swager Park playground equipment and the Summer Park
Program Coordinator position.
C. Councilmember Johnson: No report.
D. Councilmember Liliegren: No report.
E. Councilmember Runk: No report.
Page 6 of 42
City Council Meeting Minutes
January 25, 2022
Page 2 of 3
F. Staff: Assistant City Administrator/City Clerk Pinski reported that Trent
and Mary Wood of 5819 Oldfield Avenue North were chosen as the
recycling award winners.
III, Visitors/Public Comment:
A. Stillwater Mountain Bike Team Championship—Sign_Presentation:
Councilmember Johnson presented the team with a new sign and a 2021
sign rider. Dan Roust, Director of the team, thanked the City for their
partnership and the trail at Valley View Park.
IV. Consent Aaenda:
A. Approve Bills & Investments
13. Approve City Council Minutes —January 11, 2022
C. Adopt Resolution Approving a Gambling Premises Permit Application
Made by American Legion Post 491 for Gambling Activity at Fiesta
Cancun
D. Adopt Resolution Granting the Application of White Tails Unlimited
Metro Area to Conduct a One-Day Raffle at St. Croix Event Center on
March 26, 2022
E. Adopt Resolution Recognizing the Contributions of Hal Peterson as Oak
Park Heights Parks and Trails Commissioner 2018-2021.
F. Approve 2022 Prairie Maintenance with Minnesota Native Landscapes,
Inc.
Councilmember Johnson, seconded by Councilmember Dougherty, moved to
approve the Consent Agenda. Roll call vote taken. Carried 5-0.
V. Public Hearings: None
V1. Old Business: None
VII. New Business:
A. Fat Tire Bike Rally—February 20, 2022: Councilmember Dougherty,
seconded by Councilmember Liljegren, moved to approve the agreement
and waive fees same as done in the past. Roll call vote taken. Carried 5-0.
B. Traffic Calming on 58h Street: Mayor McComber reported that she
received an email from High School student Alexis Schmitz proposing
that the City consider a speed radar sign on the speed limit sign on 58`"
Street. Chief Hansen reported he was concerned about traffic congestion
on 58�h Street with the upcoming Norell Avenue and.Highway 36
construction. He said he was looking at options for safety during that time.
Councilmember Liljegren, seconded by Councilmember Johnson, moved
to direct Chief Hansen, Public Works Director Kegley, and Ms. Schmitz to
Page 7 of 42
City Council Meeting Minutes
January 25, 2022
Page 3 of 3
meet to discuss options and bring the item back to the City Council. Roll
call vote taken. Carried 5-0.
VIII. Other Council Items or Announcements- City Administrator Johnson provided
the City Council with a memo outlining concerns and Statutes related to remote
public meetings. The City Council discussed the provisions of the two Statutes
and the desire to meet virtually until COVID numbers recede. The City Council
discussed the upcoming scheduled worksessions and decided it was best to cancel
those and reschedule at a future date when it was feasible to meet in person.
Councilmember Johnson, seconded by Councilmember LiIjegren, moved that it
was practical and prudent that all public meetings for the next 30 days be held
remotely and that all worksessions scheduled in February be postponed. Roll call
vote taken. Carried 5-0.
IX. Ad iourn: Councilmember Runk, seconded by Councilmember LiIjegren, moved
to adjourn at 6:36 p.m. Roll call vote taken. Carried 5-0.
Respectfully submitted, Approved as to Content and Form,
Jennifer Pinski Mary McComber
City Clerk Mayor
Page 8 of 42
pl ,,�
(yak Park Heights
Request for Council Action
Meeting Date February 8, 2022
Agenda Item Approve Resolution Granting the Application of Ducks Unlimited St. Croix Valley
Chapter to Conduct a One-Day Raffle at St. Croix Event Center on May 5, 2022
Time Req. 0
Agenda Placement Consent
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
1
Action Requested Approve
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached.
Page 9 of 42
RESOLUTION 22-02-09
CITY OF OAK PARK HEIGHTS
WASHINGTON COUNTY, MINNESOTA
RESOLUTION GRANTING THE APPLICATION OF
DUCKS UNLIMITED ST. CROIX VALLEY CHAPTER
TO CONDUCT A ONE-DAY RAFFLE AT
ST. CROIX EVENT CENTER ON MAY S, 2022
WHEREAS, Mike Dvorak, on behalf of Ducks Unlimited St. Croix Valley
Chapter, has submitted a request to conduct a one-day raffle on May 5, 2022 at the site of
the St. Croix Event Center, 5880 Omaha Avenue North, Suite 3; and
WHEREAS, the City of Oak Park Heights has reviewed the request and finds
that its purposes meet the necessary community standards; and
WHEREAS, the City of Oak Park Heights has solicited the input of the public
and there have been no objections to the granting of the application for the raffle permit
as applied for by White Tails Unlimited Metro Area with the State of Minnesota
Gambling Control Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR
THE CITE' OF OAK PARK HEIGHTS AS FOLLOWS:
That the application of Ducks Unlimited St. Croix Valley Chapter with. the State
of Minnesota Gambling Control Board to conduct a one-day raffle on May 5, 2022 at the
site of St. Croix Event Center, 5880 Omaha Avenue North, Suite 3, within the City of
Oak Park Heights is hereby approved with no waiting period.
Passed by the City Council of Oak Park Heights this 8`t'day of February,2022.
Mary McComber
ATTEST: Mayor
Eric A. Johnson
City Administrator
Page 10 of 42
5`
Oak Park. Heights
Request for Council Action
Meeting Date February S, 2022
Agenda Item Approve Renewal of Consumption and Display Permit for St. Croix Yacht Club
Time Req. 0
Agenda Placemezit Consent
Originating DepartmentlRequestor A inistration/Jennifer Pinski
Requester's Signature
J .
Action Requested Approve
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
Consumption and Display Permits are issued by the State of Minnesota but require local
approval (MN Stat 304A.414, Subd. 5). This permit allows for a business to allow consumption
but not sell alcohol.
Staff has reviewed the permit and is recommending approval by the City Council.
Page 11 of 42
Minnesota Department of Public Safety
Alcohol&Gambling Enforcement Division
445 Minnesota Street
St Paul,Minnesota 55101
651-201-7507
RENEWAL OF CONSUMPTION AND DISPLAY PERMIT
Permit Fee$250(Renewal Date: April 1)
Iden: 68321 License Code: CDPRV Business Phone: 6128896581
St.Croix Yacht Club EF`f,M14 � n i
DBA:
/}\ f IYf IL�I
PO BOX 251144 a
Woodbury,MN 55125
Worker's Comp. Ins.Name state Farm Policy No. 93-C8-P727-9 Policy Period 1/1/2022-1;!131/2022
City/County where permit approved Stillwater Washington County
Licensee Name St Croix Yacht Club(Kelly Hesli Club Secretary)
Address,City,State,Zip PO Box 251144 Woodbury,MN 55125
Business Phone 763-232-1598 Email secretary@stcroixyachtclub.com
By signing this renewal application,applicant certifies that there has been no change In ownership,corporate officers,bylaws,
membership, partners,home addresses,or telephone numbers. If changes have occurred during the past 12 months,please give
details an the back of this renewal,then stgn below.
Applicant's signature on this renewal confirms the following:
Failure to report any of the following will result in fines.
1. Applicant confirms that it has never had a liquor license rejected by any city/township/county in the state of Minnesota. If ever rejected,please
give details on the back of this renewal,then sign below.
2. Applicant confirms that for the past five years it has not had a liquor license revoked for any liquor law violation(state or local). If a revocation
has occurred,please give details on the back of this renewal,then sign below.
3. Applicant Confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. if
violations have occurred,please give details on the back of this renewal,then sign below.
4. Applicant confirms that workers compensation insurance is in effect for the full license period.
5. Applicant confirms,no club on-sale intoxicating liquor license Is held.
6. Applicant confirms business premises are separate from any other business establishment.
Additional information to be provided as is necessary
Indicate(on back of page)changes of corporate officers,partners,home addresses or telephone numbers:
-Report(on back of page)details of liquor law violations(civil or criminal)that have occurred within the last five years. (Dates,offenses fines or
other penalties,including alcohol penalties):
-Report(on back of page)any license rejections or revocations:
-City/County Comments:
_4�J�V"6_ 1/1912022
Licensee Sig natulDate
(Signature certifies all application information to be correct and permit has been approved by city/county.)
City Clerk/County Signature Date
(Signature certifies that a consumptions and display permit has been approved by the city/county as stated above.)
MAKE CHECKS PAYABLE;TO: DIRECTOR ALCOHOL AND GAMBLING ENFTAWW4&4QN WITH APPLICATION.
Amount Received PARI
I
-CE1VED JAN 2 6 2022
Page 12 of 42�--� 4
Oak Park Heights
Request for Council Action
Meeting Date February 8, 2022
Agenda Item Approve Appointment of Randy Thorsen to Parks and Trails Commission for a
Second Term
Time Req. 0
Agenda Placement Stint
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature
Action Requested Approve appointment as recommended by the Parks and Trails Commission
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
Randy Thoreson was appointed by the City Council on April 24, 201.8 to fill a vacancy and serve
a first term with the City Parks and Trails Commission through December 31, 2 02 1. Mr.
Thoreson has expressed interest in a second term, and the Parks and Trails Commission took
action at their January 24, 2022 meeting to recommend his appointment.
Staff recommends the City Council appoint Randy Thoreson to a second term on the Parks and
Trails Commission commencing January 2022 through December 2024.
Page 13 of 42
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Page 14 of 42
Oak Park Heights
Request for Council Action
Meeting Date February 8t'',2022
Time Required: I Minute
Agenda Item Title: Approve NLC- City Summit Registration
Agenda Placement Consent Agenda
Originating Department/Requestor: Mary McComber,Mayor
Requester's Signature
Action Requested Approve NLC 2022 Early- City Summit Registration and Related Travel Costs
for Mayor or City Council Member Attendance
Background/Justification(Please indicate if any previous action has been taken or if other public bodies
have advised):
Pursuant to MN Stat.471.661 relating to Out of State Travel and the City's adopted policy relating to
Travel, Conferences and Schools- Section 3,I would like the City Council to consider and approve costs
associated with attendance of the National League of Cities—City Summit—planned at this time to be
held in Kansas City—Nov 17-19
Conferences&Meetings-National League of Cities(nlc.org) -https://www.nlc.org/conferences-meetings/
The cost of attendance for early registration which may open soon is typically in the $600-range versus
later registration which is usually about$200 more.I have yet to identify"coach" airfare or base hotel
registration costs as these too can carry early registration cost reductions,however the base registration
rate usually has a fixed timeline.
The NLC City Summit is compliant and consistent with the City's policy(attached) as it is an annual
conference for local government officials to learn about what other cities are doing,interact with other
local leaders from around the country and participate in policy discussions that provide direction to the
NLC. The NLC is non-partisan and works to support the benefit cities across the nation.
At this time the 2022 Budget for Council—Travel, Conf and Schools—Account Balance is: $20,000
(Acct#40100-203)I would life to register in the "early"window and attend the event.
I would also encourage any Council Member to also consider if it may work in their schedules.
Information on the City Summit can be found at https:Hcitysummit.nlc.org/
Page 15 of 42
0
CITY OF OAK PARK HEIGHTS
POLICY ON FUNDING FOR TRAVEL, CONFERNCES AND
SCHOOLS FOR ELECTED OFFICIALS
Purpose:
The City of Oak Park Heights recognizes that its elected officials may receive value from
traveling for workshops, conferences, events and other assignments outside of the City.
This policy sets forth the conditions under which travel, conferences and schools will be
reimbursed(or paid directly)by the City. It is the further intention of this Policy to comply
with Minnesota Statute 471.661. This Policy would take effect on January lst, 2020.
l ItiIRNMESOTA STATUTES 2015 471.66
471.661 017-OF-STATE TRAVEL.
The g0%_eF1lil1g body of each statutory or Name File charter city,comit3,school district,regional agenc3.
OF Diller political subclivzsian.except a tQvat.nnlst have oat record a police that controls travel outside the
state of Nfillnesota for the applicable elected officials of the relevant tutit of govetunteot.The policy must
be approved by a recorded vote and specify-:
(1)twhetl travel otnside the state is appropriate;
('_)applicable expense limits:and
(3)procedures for spprotial of the travel-
The police•imist be made available for public inspection upon request-Subsequent changes to Hee polic}
oiust be approved b.-a recorded vote.
Histoty:200+e 156 arr 2 s 35,-2009 e 152 s 21
General Guidelines:
1. At the time of the creation of the City's Annual Budget and as resources permit, the
Council may identify and allocate a total amount to Fund 9101-40100-203(1)as it deems
reasonable to accomplish the purposes of this Policy for the forthcoming year.
2. If funds are allocated in the budget process, the Fund may then be utilized for the
following"in-State"purposes without further Council action and in the following order
of priority as funds permit:
a. The Fund shall be first utilized for the attendance of any City elected official
to the League of Minnesota Cities(LMC)Annual Conference and its related
travel and lodging expenses.
b. the Fund shall also provide the Office of the Mayor resources for attendance
to the Minnesota Mayor's Association Annual Conference including its
related travel and lodging expenses.
Page 16 of 42
c. The Fund shall cover the related travel, registration and expenses of LMC
Newly Elected Officials Training for any newly elected officials, (within
the first 12 months in office).
d. Metro area meetings (such as those held by the LMC, METRO CITIES,
MAOSC and the Coalition of Utility Cities; including but not limited to
their related policy development and adoption meetings, Experienced
Elected Officials Training or other general training these groups may offer)
where overnight accommodations are not necessary.
3. In order to expend any other amounts from this Fund (or any other fund); the event,
workshop, conference or assignment(in or out-of-State) must be approved in advance
by a majority of the City Council at an open meeting and must include an estimate of
the costs including the event, travel and /or lodging. In evaluating the request, the
Council will consider the following:
• Whether the elected official will be receiving training on issues relevant to
the City or to his or her role as the Mayor or as a council member;
• Whether the elected official will be meeting and networking with other
elected officials to exchange ideas on topics of relevance to the City or on
the official roles of local elected officials.
• Whether the elected official will be viewing a city facility or function that
is similar in nature to one that is currently operating at, or under
consideration by the City where the purpose for the trip is to study the
facility or function to bring back ideas for the consideration of the full
council.
• Whether the elected official has been specifically assigned by the Council
to testify on behalf of the city or to otherwise meet with elected state or
elected federal officials on behalf of the city.
• Whether the city has sufficient funding available in the budgeted Fund to
pay the cost of the trip. If the budgeted Fund does not have resources, the
Council will be required to identify and approve an alternative funding
source.
4. No reimbursements will be made for attendance at events sponsored by or affiliated
with political parties.
5. The City may make payments in advance for airfare, lodging and registration if
necessary. Otherwise all payments will be made as reimbursements to the elected
official.
6. Use of the most cost-efficient mode of travel available, taking into consideration
reasonable time constraints, is required.
7. Airfare will be reimbursed at the coach rate.
Page 17 of 42
8. Mileage will be reimbursed at the IRS rate. If two or more council members travel
together by car, only the driver will receive reimbursement. The City will reimburse
for the cost of renting an automobile if necessary, to conduct city business.
9. Lodging and meal costs are limited to those which are reasonable and necessary.
10. Receipts are required for lodging, airfare, and meals and should accompany an
expense report form. It is not necessary to have receipts for cabs and tips. The expense
report form shall be submitted to the City Clerk(or Finance Department) for payment
within 30 days after the event.
11. The City will not reimburse for alcoholic beverages, personal telephone calls, costs
associated with the attendance of a family member,rental of luxury vehicles, separate
meal expenses when otherwise included in the cost of registration, or recreational
expenses such as golf or tennis.
12. Elected officials are encouraged to give oral or written reports on the results of the trip
/event at the next Council meeting and are encouraged to collect and share reasonable
materials received to the balance of the Council.
13. The City Council may make exceptions to the policy as deemed reasonable and
necessary by a majority of the City Council.
Page 18 of 42
Oak Park Heights
Request for Council Action
Meeting Date February 81h, 2022
Time Required: 1 Minute
Agenda Item Title: Approve Resolution - SUPPORTING HOUSING AND LOCAL
DECISION-MAKING AUTHORITY
Agenda Placement Consent Agenda
Originating Department/Requestor: Mayor Mary McComber
Requester's Signature
Action Requested: Approve Resolution - SUPPORTING HOUSING AND LOCAL
DECISION-MAKING AUTHORITY
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
Housing industry groups have recently attacked city land use tools such as zoning and planned
use developments. They claim incorrectly that these basic regulatory functions are prohibiting
the building of more affordable housing stock, when market factors such as labor costs, land, and
materials are largely creating market challenges we see today. For example, this is particularly
obvious in Greater Minnesota cities and can also be seen in metro data indicating that 84% of
metro cities have zoning districts that allow residential property to be built on a 1/4-acre lot or
less.
Accordingly,the League of Minnesota Cities has a model resolution supporting the
authority of local elected officials and city staff to make land use decisions in their
community and is seeking City Councils to adopt the resolution (attached) and forward it
to their local legislators.
MORE INFORMATION CAN BE FOUND:
Advocacv Toolkit:Housinjz and Development-Leajzue of Minnesota Cities(lmc.ori)
https://www.lmc.org/advocacy/how-to-advocate/advocacy-toolkit-housing-and-development/
A Blojz for Minnesota Cities:Housinjz Is Local: Undermininjz Local Authority Is Not a Solution(post#1 of 2)
http://minnesotacities.blogspot.com/2021/12/housing-is-local post-I-of-2.html
A Blog for Minnesota Cities:Housing Is Local:Do the Math Preemption Arguments Are Based on Incomplete
Research(post#2 oft) http://minnesotacities.blogspot.coml2021/12/housing-is-local-do-mathpreemption.html
BA TC Papers: Top Five Inaccuracies (lmc.org)
https://www.lmc.org/wp-content/uploads/documents/Top-Five-Inaccuracies-Build-I t-Right-1-14-202Ov2.pdf
Page 19 of 42
RESOLUTION
A RESOLUTION SUPPORTING HOUSING AND LOCAL DECISION-MAKING
AUTHORITY
WHEREAS, local elected decision-makers are in the best position to determine the health,
safety, and welfare regulations that best serve the unique needs of their constituents; and
WHEREAS, zoning regulation is an important planning tool that benefits communities
economically and socially, improves health and wellness, and helps conserve the environment;
and
WHEREAS, local zoning regulation allows communities to plan for the use of land
transparently, involving residents through public engagement; and
WHEREAS, cities across the state are keenly aware of the distinct housing challenges facing
their communities and they target those local housing challenges with available tools; and
WHEREAS, multiple bills restricting local decision-making related to housing have been
introduced in the 2021-2022 biennium.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OAK PARK
HEIGHTS that this Council supports local decision-making authority and opposes legislation
that restricts the ability for local elected officials to respond to the needs of their communities.
BE IT FURTHER RESOLVED that this Council supports housing policy that advances solutions
to support full housing spectrum solutions, local innovation, incentives instead of mandates, and
community-specific solutions throughout Minnesota.
ADOPTED by the Oak Park Heights City Council this 8th day of February 2022.
Mayor Mary McComber
Attest:
City Administrator
Page 20 of 42
Oak Park Heights
Request for Council Action
Meeting Date February 8t'',2022
Time Required: 5 Minutes
Agenda Item Title: Norell Ave/ South Frontage Road Project—Bidding Update
Agenda Placement Old Business
Originating Department/Requestor: Eric Johnson, City Administrator
Requester's Signature
Action Requested Discussion/Possible Action
Background/Justification(Please indicate if any previous action has been taken or if other public bodies
have advised):
Bids for the Norell Ave.Project are due on 2/4/22—Staff will be reviewing these and seeking to affirm
tabulations. SEE ATTACHED -RAW-UNVERFIED BID TABULATION. However,project award
will likely come in a few weeks.
However,we hope to provide a short summary of the bids and update timelines for the Council on 2/8/22.
Page 21 of 42
All figures are
Norell Ave North Improvements UNVERIFIED - raw
QUesteBidDm-Number 810361 responses
Closing Date:Fri,02/0412022 02:00 PM CST
Posting Type:Construction Project
Owner Name: City of Oak Park Heights
Solicitor Name: Stantec-Minneapolis
Contact: Jeff Preston
Email: Jeff.Preston®stantec.00m
Phone: (612)749-7384
Award Date.
Comments:
Award Status: Pending
Letting Bid Tabulation: View an vBlc
Company Contact Phone E-mail Amount Awarded Comment
Eureka Construction,Inc. Mike Derr (952)469-5685 estimating®eurekaoonstoom $3,130,886.04
Forest Lake Contracting,Inc. Trish Carlson 651-464,4500 trish®forestlakecontracting.com $3,246,561.92
Miller Excavating,Inc. Steve St.Claire or Mindy Hackett 651-439-1637 estimating®millerexccom $3,449,618.00
Park Construction Company Michael Christianson 785786-9800 estimating®parkconstructionoocom $3,624,627.33
Meyer Contracting Inc. verlyn Schoep 785391-5959 estimating®meyerctoom $3,657,872.06
Page 22 of 42
Oak Park Heights
Request for Council Action
Meeting Date February 8, 2022
Agenda Item Amendment to CC 1115 —Fire Code, Adopting 2020 MSFC Appendix P
Time Req. 5 Minutes
Agenda Placement New Business
Originating Department/Requestor Code Enforcement/Julie Hultman
Requester's Signature
Action Requested Set Public Hearing for Amendment Consideration on February 22, 2022
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
Staff seeks to have the City Council direct scheduling of public hearing to consider amendment
of City Ordinance 1115, with regard to the Uniform Fire Code, to consider amendment of the
same to shorten the Ordinance Title to "An Ordinance Adopting the Uniform Fire Code," and to
include 2020 MSFC Appendix P among those adopted within Section 1115.01. Such
amendment—for example - would assist in addressing emergency radio coverage deficiencies at
the Stillwater Area High School and other commercial and institutional buildings, within the
City, as well as address placement requirements to provide adequate coverage within new
construction as appropriate.
Appendix P—Emergency Responder Radio Coverage
Washington County uses the 800 Mhz radio system for dispatching and working channels. The
800 Mhz system allows for enhanced radio communication, being able to track each individual
portable and vehicle radio by ID and user to allow for accountability at emergency scenes. One
of the issues with the 800 Mhz radio system is that it is unable to penetrate some buildings due to
their construction and/or ability for one of the radio towers to connect to the portable radio
2020 Minnesota State Fire Code (MSFC) Appendix P enables local agencies to require the
review of radio coverage in existing and new buildings and require the building owners to add
appropriate devices such as repeaters, additional antennas, etc., to provide adequate emergency
responder coverage within the building. The requirement would be applied to new construction
and specific permitted reconstruction/remodel/alteration of commercial and institutional
buildings.
Appendix P has been adopted by the Cities of Bayport, Lake Elmo, Oakdale, Stillwater, and
Woodbury. REDLINE& APPENDIX P is attached.
Page 23 of 42
1115
AN ORDINANCE ADOPTING THE UNIFORM FIRE CODE ^-4ttNW-OR 4 F!
- i. n n PP�ESGR4BPTGn Pr_D c
TO TIF A-4D PROPERTY FROM FIRE OR EXPLOSION,ny n�TIDP FOR TUE TccTG Of
PD TT
F FOR u n Z n PrDOUS USES A_4D OPERATIONS A_4n FURTHER ao�T�G
ORDPn�WE NO. i i i 5 OF TUE GODE OF nv DP n i GES OF TUE riTY OF OAK u D n v u
,r EiCA4T-SA_4SO AA4E CDP. _runPTE 30i 0i OF- THE COD OF- nnDpn n WES Or
zuE GITY OF OAK u D n R UEIGHTS TO PROVIDE FOR n T TOM n TTr FIDE cT%cam
SYSTEA4SPT T49 CITY OF-n n u PARK R u�TC 4T-S IAT n S14N _TON COT 4TY T i PPR RSOTA.
THE CITY COUNCIL OF THE CITY OF OAK PARK HEIGHTS, WASHINGTON COUNTY,
MINNESOTA DOES ORDAIN:
1115.01 Adoption of Uniform Fire Code.
There is hereby adopted by the City of Oak Park Heights for the purpose of
prescribing regulations governing conditions hazardous to life and property from fire
or explosion, that certain code and standards known as the Uniform Fire Code,
including Appendix Chapters 1-A, 1-B, 11C, 1V-A, V-A,V1-D P-and the Uniform
Fire Code Standards as published by the International Fire Code Institute, being
particularly the 1991 Edition thereof and the whole thereof, and all amendments and
changes thereto adopted by the Minnesota Commissioner of Public Safety through
the Division of the State Fire Marshal and set forth in Minnesota State Rules and
Regulations of the Department of Public Safety, Fire Marshal Division, Chapter
7511, save and except such portions as are hereafter deleted, modified, or amended
by this Ordinance. One copy of this code and the standards prescribed pursuant
thereto must be and are now filed in the Office of the City Clerk in and for the City
of Oak Park Heights, and the same are hereby adopted and incorporated as fully as if
set forth at length herein, and from the date an whiehon which this Ordinance shall
take effect,the provisions thereof shall be controlling within the limits of the City of
Oak Park Heights.
1115.02 Definitions.
"Jurisdiction" means the City of Oak Park Heights.
1115.03 Establishment and Duties of a Bureau of Fire Prevention.
A. The Uniform Fire Code shall be enforced by the Bureau of Fire Prevention in
the Fire Department of the Bayport Volunteer Fire Department which is
hereby established and which shall be operated under the supervision of the
Chief of that fire department.
B. The Chief(or Marshal) in charge of the Bureau of Fire Prevention shall be
appointed by the Bayport Volunteer Fire Department on the basis of
established procedures.
Page 24 of 42
C. The Chief of the Fire Department may detail such members of the Fire
Department as inspectors as shall from time to time be required or necessary.
The Chief of the Fire Department shall recommend to the Bayport Volunteer
Fire Department the employment of technical inspectors who, when
authorization is made, shall be selected through an examination to determine
their fitness for the position. The examination shall be open to members and
non-members of the Fire Department and appointments made after
examination shall be for an indefinite term with removal only for cause.
1115.04 Appeals.
Whenever the Chief disapproves an application or refuses to grant a permit applied
for, or when it is claimed that the provisions of the Code do not apply or that the true
intent of the Code does not apply or has been misconstrued or has been wrongly
interpreted, the applicant may appeal from the decision of the Chief of the fire
department to the City of Oak Park Heights within thirty (30)days of the date of the
decision appealed.
1115.05 New Construction and Renovation.
All plans and specifications for new commercial construction and renovation of
commercial or public buildings shall be submitted to and reviewed by the Fire
Department and the fire prevention officer prior to the issuance of the building
permit.
1115.050 Indoor and outdoor storage of fireworks and related products.
There shall be regulated within the City of Oak Park Heights the storage for sale or
other purposes, of fireworks, and toy pistols,toy guns in which paper caps containing
25/100 grains or less of explosive material are used and toy caps which contain less
than 20/100 grains of explosive mixture,wire or wood sparklers of not more than 100
grams of mixture per item, other sparkling items which are non-explosive and non-
aerial and containing 75 grams or less of chemical mixture per tube, or a total of 200
grams or less from multiple tubes, snakes, glowworms, smoke devices or trick
noisemakers which include paper streamers, parry poppers, string poppers, snappers,
and drop pops, each containing not more than 25/100 grains of explosive mixture.
The storage of each or any of these materials outside of the principal structure located
upon the lot upon which the storage is occurring, shall be permitted subject to the
following regulations:
1. All such materials must be located at least 100 feet from the principal
structure on the lot.
2. The area in which the storage of these items occur shall be prominently
posted"No Smoking."
3. There shall be no parking of motor vehicles within 25 feet of the
structure containing these items.
2
Page 25 of 42
4. There shall be a minimum of two fire extinguishers present within the
storage area in which these items are kept.
5. The storage area shall adhere to applicable Minnesota Fire Codes and
NFPA Codes.
6. The property owner shall provide a listing of the items to be stored
within the area,together with a site plan,to the Fire Code Official with
the City of Oak Park Heights prior to implementing the storage on the
site and shall obtain a permit for the storage of these items for which
there shall be no charge.
The above-referenced items may be stored within the principal structure located upon
the lot provided that the principal structure is fully sprinkled pursuant to the city
ordinances for Fire Suppression Systems, and:
1. The material shall not be located in the building within one hundred
(100)feet of any combustible liquid fuel dispensing or storage facility.
2. The principal structure and the storage of the items within same shall
adhere fully to the Minnesota Uniform Fire Codes and the NFPA
Codes.
3. The property owner shall file a site plan with Building and Fire Code
Officials for the City of Oak Park Heights identifying the place of
storage of such materials and shall receive a permit therefor,for which
there shall be no charge.
1115.06 Penalty.
Any person violating the provisions of this Ordinance shall be guilty of a
misdemeanor and upon conviction thereof, shall be punished by a fine not to exceed
Seven Hundred Dollars($700.00)or imprisonment for a period not to exceed ninety
(90) days, or both.
Amended: Section 1115.050 passed June 25, 2002
3
Page 26 of 42
APPENDIX P M
N
M
M
EMERGENCY RESPONDER RADIO COVERAGE N
M
N
M
N
M
The provisions contained in this appendix are not mandatory unless specifically referenced in the local adopting ordinance. M
N
N P1.01 Emergency responder radio coverage in existing P104.1 Radio signal strength.The building shall be con- M
buildings.Existing buildings that do not have approved radio sidered to have acceptable emergency responder radio M
N coverage for emergency responders within the building, coverage when signal strength measurements in 95 percent M
N based upon the existing coverage levels of the public safety of all areas on each floor of the building meet the signal M
N comrllrulication systems of the jurisdiction at the exterior of strength requirements in Sections P104.1.I and P104.1.2. M
the building, shall be equipped «irJi such coverage according P104.1.1 Minimum signal strength into the building. N
M to one of the following: A minimum signal strength of-95 dBm shall be receiv- M
M 1. WhcneNer an existing wired communication system able within the building at a hip-worn device. M
M cannot be repaired or is being replaced, or where not P104.1.2 Ibiinimum signal strength out of the build- N
N approved, in A rninimum signal strength of-95 dBrn shall be M
M p g
M 2. Within a time frame established by the adopting author- received by the agency's radio systern when transmit- M
M ity. ted from.within the building from a hip-worn device. M
N
N Exception: Where it is determined by the fixe code P104.2 System design. The emergency responder radio N
N official that the radio coverage system is not needed. coverage system shall be designed in accordance with Sec- N
M P102 Emergency responder radio coverage in new build- tions P104.2.1 tlxaau�h P104.2.6. N
M ings. All new buildings shall have approved radio coverage Pt04.2.1 In-building coverage systems allowed. M
M
for emergency responders within the building based upon the Buildings and strictures which cannot support the N
M existing coverage levels of the public safety communication required level of radio coverage shall be equipped with N
M systems of the jurisdiction at the exterior of the building.This a radiating cable system, a distributed antenna system M
Nsection shall not require improvement of the existing public with Federal Communications Commission(FCC)cer- M
M safety communication systems, tifred repeaters, bi-directional amplifiers, picocells or N
their equivalents, or other system approved by the fire M
M E
M Exceptions: code official in order to achieve the required adequate N
M 1. Where approved by the building official and the fire radio coverage. N
M code official, a wired communication system in P104.2.2 Technical criteria. The fide official
M re co
M
accordance with Section 907.2.12.2 shall be permit- "
" ted to be installed or maintained in lieu of an shall maintain a document providing the specific tech- M
M approved radio coverage system. nical information and requirements for the emergency N
N responder radio coverage system. This document shall M
N 2. Where it is determined by the fire code official that contain the various frequencies required,the location of M
N the radio coverage system is not needed. radio sites, effective radiated power of radio sites, and ,,
M 3. In facilities where emergency responder radio cover- other supporting technical information. M
M age is required and such systems, components, or P104.2.3 Standby power.Emergency responder radio N
N equipment required could have a negative impact on coverage systems shall be provided with dedicated N
14 the normal operations of that facility, the fire code standby batteries or provided with 2-hour standby bat- N
Nofficial shall have the authority to accept an auto- teries and connected to the facility generator power sys- N
M matically activated emergency responder radio cov- tem accordance with Section 1203. The standby power N
N erage system. supply shall be capable of operating the emergency N
M 4. Where it is determined to be unreasonably burden responder radio coverage system at 100 percent system N
some to implement an approved radio coverage sys- capacity for a duration of rat less than 12 hours. N
N tem. P104.2.4 In-building coverage system requirements. M
4 P103 Permit required. A construction permit for the instal-
If used, in-building coverage systems shall meet the M
N following requirements: N
a lation of or modification to emergency responder radio cover- M
4 age systems and related equipment is required. Maintenance 1. All in-building coverage system components M
performed in accordance with this code is not considered a shall be contained in a National Electrical Manu- M
4 modification and does not require a permit. facturer's Association (NEMA) 4-type water- M
P104 Technical requirements. Systems, components, and proof cabinet. M
A equipment required to provide emergency responder radio 2. Battery systems used for the emergency powerN
n coverage system shall comply with Sections P104.1 through source shall be contained in a NEMA 4-type N
P1042.6. waterproof cabinet. N
2020 MINNESOTA STATE FIRE CODE Page J;6f42
APPENDIX P
I
N 3. The in-building coverage system and battery sys- 4. In the event that three of the test areas fail the test,in N
N tem .shall be electrically supervised and moni- order to be more statistiealiy accurate,the floor shall N
N tored by a supervisor), service, or when approved be permitted to be divided into 40 equal test areas. N
M b} the fire code official, shall sound an audible Failure of a maximum of four nonadjacent test areas N
N sigma]at a constantiy attended location. shall not result in failure of the test. if' the system N
M fails the 40-area test, the system shall be altered to N
N 4. Equipment shall have FCC certification prior to meet the 95 percent coverage requirement. N
installation. M
N P104.2.5 Additional frequencies and change of fre- 5. A test locatic.m approximately in the center of each M
M test area shall be selected for the test. with the radio M
M quencies .The emergency responder radio covera2C enabled to verify two-way contntumications fa and "
capable of modification or expansion in M
N system shall be
M from the outside of the building through the public
N the eventfrcquency changes are required by the FCC or agency's radio communications system. Once. the i�
N additional frequencies are made available by the FCC, test location has been selected, that location mall "
N or public safety entities operating in a given jurisdiction
N make modifications, changes, or upgrades to their com- represent the entire test area. Failure in the selected A,
M test location shall be considered failure of that test N
munication systeni(s) that change the frequencies such M
N systems utilize.
area.Additional test locations shall not be permitted. M
M P104.2.6 Availability. The in-building co`e.rage sys- h. The -am values of all amplifiers,if applicable,shall N
M tem, in general, shall operate according to its intended be measured, and the test measurement results shall M
M specification with "5-9s" availability of 99.999 percent be kept on file with the building owner so that the M
M of each year; that is, no critical component of the sys- ?measurements can be verified durine annual tests.In M
the event that the measurement results become lost, N
M tem shall be out of normal operation for more than 5.26 M
M minutes of each year. the building owner shall be required to rerun the M
N acceptance test to reestablish the gain values. M
N P105 Installation requirements.The installation of the pub- N
M Iic safety radio coverage system shall be in accordance with 7• As part of the installation, a spectrum analyzer or N
N other suitable test equipment shall be utilized to M
Sections P105.1 through P105.5. ensure spurious oscillations are not being generated M
N P105.1 Approval prior to installation. Amplification by the subject in-building coverage system. This test M
Msystems capable of operating on frequencies licensed to shall be conducted at time of installation and subse- m
M any public safety agency by the FCC shall not be installed quent annual inspections. N
N without prior coordination and approval of the fire code M
N official. 8. A test shall be considered a "failure" when a trans- M
M mission from the test device within the building fails M
iN P105.2 Minimum qualifications of personnel.The mini- to deliver intelligible audio or data to the appropriate M
N mum qualifications of the system designer and lead instal- public safety dispatch center or equivalent as would M
M lation personnel shall include at]cast one of the following: be expected during normal operation;and/or when a N
N 1. Certification of in building transmission from a public safety dispatch center or M
N system training issued equivalent fails to deliver intelligible audio or data M
M by a nationally recognized organization or school. to the test device within the building as would be M
N2. A certificate issued by the manufacturer of the expected during normal operation. M
r equipment being installed. P105.5 FCC compliance.The emergency responder radio N
M These qualifications shall not be required where coverage system installation and components shall also N
M demonstration of adequate skills and experience satisfac- comply with all applicable federal regulations including N
M tory to the fire code official is provided. FCC 47 CFR Part 90.219. N
N P105.3 Acceptance test procedure.When an emergency P106 Maintenance. The emergency responder radio cover- M
N responder radio coverage system is required, and upon age system shall be maintained operational at all times in M
N completion of installation, the building owner shall have accordance with Sections.P106.1 through P106.4. M
N the radio system tested to ensure that two-way coverage on N
N each floor of the building is a nunimum of 95 percent. The P106.1 Testing and proof of compliance.The emergency N
N test procedure shall be conducted as follows: responder radio coverage system shall be inspected and N
M tested annually or whenever structural changes occur, N
M I. Each floor of the building shall be divided into a including additions or remodels that could materially N
M grid of 20 approximately equal test areas. change the original field performance tests. Testing shall N
N2. The test shall be conducted using a calibrated hand- consist of the following: N
N held or hip-worn device of the latest brand and 1. In-building coverage test as described in Section M
N model used by the agency talking through the P105.3. N
N agency's radio communications system. N
M 2. Signal boosters in-building coverage systems shall N
M 3. Failure of a maximum of two nonadjacent test areas be tested to ensure that the gain is the same as it was N
M shall not result in failure of the test. upon initial installation and acceptance. N
Pa a 28 of 42
600 2020 MINNESOTA STATE FIRE CODE
APPENDIX P
N 3. Backup batteries and power supplies shall be tested
N under load of a period of one hour to verify that they
N will properly operate during an actual power outage.
N If,within the one-hour test period,the hattery exhib-
N its symptoms of failure,the test shall be extended for
N additional one-hour periods until the integrity of the
N battery can be determined.
M
M 4. All other active components shall hechocked to ver-
M ify operation within the in anttfacturer's Specifica-
M tions.
N
N S. At the conclusion of the testing, a report, which shell
N verify compliance with Section P105.3,shall be suh-
N witted to the fire code official.
M
M P106.2 Additional frequencies.The building owner shill I
M modify or expand the cmergency responder radio coverage
M system at their expense in the evert frequency changes tine
M required by the FCC or additional frequencies are made
M available by the FCC:. or public safety entities operating in
M., a given jurisdiction make modifications, changes. or
N
M upgrades to their communication system(s)that change the
N
N frequenciesm
such systems utilize. Prior approval of a pub-
N lic safety radio coverage system oat previous frequencies
N does not exempt this section.
M
M P106.3 Field testing. Agency personnel shali have the
M right to enter onto the property at any reasonable time to
N conduct field testing to verify the required level of radio
M coverage.
N
N P106.4 Planned outages. Any planned outages of the in-
N building coverage system, such as for replacement or
N upgrade of the system, shall be done with the written
N approval of an entity legitimately representing public
N safety agencies operating within the jurisdiction, such as a
N county sheriff.
2020 MINNESOTA STATE FIRE CODE Page 29642
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Page 30 of 42
Oak Park Heights
Request for Council Action
Meeting Date February 81h, 2022
Time Required: 5 Minutes
Agenda Item Title: Local Roads - Speed Limits— Statutory and Local Limits
Agenda Placement New Business
Originating Department/Requestor: Mike Runk, Council Member
Requester's Signature
Action Requested Discussion, Possible Action
Background/Justification (Please indicate if any previous action has been taken or if other public
bodies have advised):
I received an inquiry from a resident on Upper 55th Street about the possibility of the City at
least considering the lowering speed limits in the City.
STAFF did send out some recent information about what Bayport did do in late 2021 moving to
a city-wide 20 mph rate.
I am unsure if it something that would work in all situations and/or if it something we would
like to discuss in the future—probably pros and cons to be discussed; including the costs of the
speed study analysis and signage. Maybe a good topic for a Worksession in the coming weeks?
Page 31 of 42
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Page 32 of 42
x-
Oak Park Heights
Request for Council Action
Meeting Date February 8, 2022
Agenda Item Summer Park Programming - 2022 -
Time Req. 5
Agenda Placement New Business
Originating Department/Requestor A inistration/Jennifer Pinski
Requester's Signature *`
Action Requested Discuss Parks and Trails Commission Recommendation for Appointment
Background/Justification (Please indicate any previous action has been taken or if other public
bodies have been advised).
The City Council approved a timeline and process for the replacement of the Summer Park
Program Coordinator at your October 12, 2021 City Council meeting. Following that process,
City staff posted and advertised the position, and the City received two applications. The Parks
and Trails Commission reviewed the applications, made a recommendation for interviews, and
held those interviews at their January 24, 2022 Commission meeting.
The Parks and Trails Commission ultimately took action to recommend to the City Council that
Annie Catherine Berres be offered the contracted position of Summer Park Program Coordinator
for 2022. Ms. Berres is an Oak Park Heights resident with a background in early childhood
education and currently works as a teacher at Dodge Nature Preschool. She has attended many of
the previous park programs and plans to incorporate those types of events into her plan, along
with some nature-based events.
The Parks and Trails Commission has had an opportunity to get to know Annie as she has been
on the Parks and Trails Commission since August 2021 and felt she was a great fit for the
position.
Action Requested: Authorize staff to offer the contracted position to Annie Catherine Berres for
2022.
Page 33 of 42
October-November 2021 Staff posts and advertises position in the Stillwater Gazette and
announces on City's social media account and other
communication methods with deadline for application of
December 15, 2021.
December 2021 Parks and Trails Commission reviews applications during
worksession.
January 2022 Parks and Trails Commission conducts interviews and determines
top candidate for recommendation to the City Council.
February 2022 City Council considers the Parks and Trails Commission
recommendation and takes formal action to direct staff to make
offer and enter into contract with candidate.
March 2022 Parks and Trails Commission holds worksession with new
coordinator to discuss program goals and ideas.
June 2022 Season 14 of the Summer Park Program begins.
Page 34 of 42
City of
Oak Park Heights
14168 Oak Park Blvd. N•Oak Park Heights,MN 55082•Phone(651)4394439•Fax(651)439-0574
February 9, 2022
TO: Annie Catherine Berres
FROM: Jennifer Pinski, Assistant City Administrator
RE: Position Offer
Dear Ms. Berres:
The City of Oak Park Heights is extending to you and offer of temporary employment for the
Summer of 2022 as the Summer Park Program Coordinator extending from June 1 through
approximately the end of September. This offer is contingent upon passage of a background
check by the City Police Department.
The duties anticipated are generally found in the attached jab description and require you to plan
and execute six (6) "Family Focused Events" and eleven(11) "Children's Events"to be held in
the City Park System consistent with events held in previous years of the Summer Park Program.
You will work with the Parks and Trails Commission directly to finalize actual events, locations,
dates, etc.
For compensation, the City will issue to you seven(7) equalized bi-weekly paychecks on the 15t'
and 30th of each month for work completed based on the salary stated below.
Position Title: Temporary Summer Park Program Coordinator
Total Gross Salary: $8,500
Fringe Benefits: None
Start/End Date: June 1, 2022— September 30, 2022
Please sign below (and return to my attention) acknowledging your receipt and acceptance of this
position and its general scope.
Annalise Berres
Page 35 of 42
CITY OF OAK PARK HEIGHTS
TITLE: EVENTS COORDINATOR—
DEPARTMENT: PARKS
REPORTS TO: CITY ADMINISTRATOR
SUMMARY OF POSITION:
Under general direction. coordinates and plans special events and activities in City Parks to enhance the
City's community relationship. Performs other related duties as assigned.
ESSENTIAL JOB FUNCTIONS:
1. Plans, organizes, coordinates,promotes, and facilitates special events at City parks;
2. Schedules and maintains communication with speakers,vendors, and participants;
3. Coordinates and monitors event timelines;
4. Assists in preparing a variety of publications, materials, and programs for events;
5. Coordinate fundraising efforts, including soliciting donations, sponsorships, and prizes for raffles and
other events;
b. Designs posters, fliers, displays and other public relations releases;
7. Attends meetings to report on program activities;
8. Explains policies and procedures for use of City parks to clients and the general public;
9. Resolves problems or complaints from clients or the public in accordance with established policies
and procedures;
10. Opens and secures facilities before and after events;
11. Writes event reports noting attendance, times, and significant problems;
12. Maintains communication with law enforcement and emergency medical services in order to inform
them of potential situations that may have an effect on their department or on the City in general; and
13. Performs other duties as may be required or assigned.
Page 36 of 42
REQUIRED KNOWLEDGE, SKILLS,AND ABILITIES:
• Ability to direct and manage the work activities of multiple support staff groups and satisfy the
contract requirements for events;
• AbiIity to plan, service, and supervise a variety of events;
• Ability to anticipate equipment and other needs for individual events;
• Ability to effectively plan one's own work and the work of others;
• Ability to work independently and to meet deadlines;
• Ability to work as a member of a team;
• Ability to supervise others;
• Ability to follow oral and written instructions;
• Ability to communicate effectively, both orally and in writing;
• Ability to develop and maintain effective working relationships with a wide variety of people;
• Ability to exercise initiative, discretion, and independence of judgment;
• Ability to work effectively under pressure and competently handle a number of different tasks at one
time;
• Ability to plan and perform duties with only general minimum supervision; and
• Ability to establish and maintain effective working relations with co-workers, City officials, and
general public
MINIMUM QUALIFICATIONS:
• High school diploma or equivalent
• Three(3) years of customer service and/or public relations experience; or a combination of education
and/or experience that is accepted as equivalent
• Valid driver's license
PREFERRED QUALIFICATIONS:
• Similar experience with city, county, or related government park agency
Page 37 of 42
• Previous experience in public relations or event planning highly desirable
• Knowledge of the City's park system.
• Associate's Degree in related field
OTHER ITEMS:
• Staff or Personnel in this classification work irregular hours, evenings, and weekends.
MINIMUM TRAINING AND EXPERIENCE: See Above.
SUPERVISION OF OTHERS: NA
OTHER ITEMS: NA
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. While performing the duties of this job, the employee
regularly works in outside weather conditions, (from extreme cold to extreme heat). The above examples
and elements are intended only as an illustration of various types of work performed and related skill sets
needed by the City and is not all-inclusive. The job description is subject to change as the needs of the
employer and requirements of the job change.
ESSENTIAL PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. While performing the duties of this job,the
employee is regularly required to use hands to finger, handle or feel objects, tools,or controls. The
employee is frequently required to stand; walk; reach with hands and arms; climb or balance; stoop;
kneel, crouch or crawl;use a telephone or equivalent.
The employee must regularly lift and/or move up to twenty-five (25) pounds, frequently lift and/or move
up to fifty (50) pounds, and occasionally lift and/or move more than one hundred (100) pounds. Specific
vision abilities required by this job include close vision, distance vision, color vision, peripheral vision,
and depth perception, and the ability to adjust focus.
EQUAL EMPLOYMENT POLICY:
It is the policy of the City of Oak Park Heights to provide equal employment opportunities to all persons.
All employment policies and practices shall be non-discriminatory, in compliance with federal laws,
statutes and local ordinances.
All positions shall be required to work from the City Hall or City designated
location(s) so as to meet the City's regular customer service and staffing needs.
Page 38 of 42
Oak Park Heights
Request for Council Action
Meeting Date February 8, 2422
Agenda Item Tennis Sanitation Fee Increase Request
Time Req. 5
Agenda Placement New Business
Originating Department/Requestor Administration/Jennifer Pinski
Requester's Signature ,
Action Requested See attached memo.
Background/Justification(Please indicate any previous action has been taken or if other public
bodies have been advised).
See attached memo.
Page 39 of 42
City of Oak Park H :,ghts
Memo
February 4, 2022
To: Mayor and City Council Members
Eric Johnson, City Administrator
From: Jennifer Pinski,Assistant City Administrator
Re: Tennis Sanitation Fee Increase Request
Tennis Sanitation submitted a request to the City of Oak Park Heights on November 15, 2021 for
a four percent increase in non-County Disposal rates for 2022, plus an increase in the extra bag
fee from $2.00 to $2.08 and construction debris from $19.50 per yard to $20.28 per yard. Based
on this request the Contract does not allow automatic increases as proposed, instead it is tied to
the CPI for Private Transportation(CPT-T) and both parties must agree to the increase as outlined
in Sec D.1.
Staff responded to Tennis Sanitation's D. The City or the Contractor may initiate adjustments as foilows:
request in an email on December 28, 1. On April I st of each year,cither patty may request adjustments to the collection
2021 denying the request as it was and recycling fee of the Contracts base dwelling unit rates on the basis of 75%of
inconsistent with known data related the percent increm or decrease in the Private Transportation Consumer Price
Index(CPI)Minneapolis St. Paul,for the twelve(12) month period ending the
to the established CPI —T and not previous calendar year. Such changes shall be effective July Ist of!!IV year
matching the established April requested and when only agreed upon in writing by both parties.
timeline for fees NOT associated with
County Disposal rates.
CONSUbiERPRICE UMEX-PRIG:ATE TR.A'rSPORTATIO`
On January 12, 2022, the CPI-T was updated YEAR CPT PERCEN-r CHANGE
2015 180.416
1.7011/6
and released showing an increase effective 2016 176.512 2.16%
January 1,2021 over January 1, 2020 of 16.85 2017 180.328 +2.16°1/6
percent. See the annual chart. Tennis did lois 198.024 +417%
2019 186.298 -0.92%
submit a supplemental request for the same 2020 177.803 _4.56°6
four percent increase with this new data in 2021 207.770 1 16.35%
mind dated January 12, 2022. Averaize since 2201=. -1.13%
Considering this, it is important to know the City of Oak Park Heights has not requested adjustments
to the costs as allowed under Contract, when the CPI -T decreased and has approved some increases
in the past few years. However, based on this new information and the data included in their
supplemental request,City staff does recommend that the City Council approve their request of
four percent for the collection and recycling fee. This stated provision of the contract does not
include the yard waste fee, appliance fee, extra bag fee, and construction debris, however Staff
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does also recommend similar changes to those fees from 2021 rates but would also be effective
on July 1,2022.
Such increases would move the City's total costs for 2022 from$223,122 to$225,290.
Requested action: Approve rate increase of 4%for collection and recycling fees and to the Extra Bag
and Construction Debris—all effective July 1, 2022, and authorize staff to execute written agreement
to update such rates.
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