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HomeMy WebLinkAbout2022-03-10 Planning Commission Meeting Packet CITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING AGENDA Thursday, March 10, 2022 6:00 P.M. I. Call to Order/Pledge of Allegiance II. Approval of Agenda III. Approve November 18, 2021 Planning Commission Meeting Minutes (1) IV. Department/Commission Liaison/Other Reports V. Visitors/Public Comment This is an opportunity for the public to address the Commission with questions or concerns on or not upon the agenda. Please limit comments to three minutes. VI. Public Hearings A. Minnehaha Transportation, Inc. CUP: Review and consider request for a Conditional Use Permit to allow outside truck storage, truck repair and body shop at 5280-5288 Stagecoach Trail N. (2) VII. New Business A. Annual Planning Commission Meeting: Commission Terms & Election of Chair and Vice Chair(3) VIII. Old Business IX. Informational A. Upcoming Meetings (4) B. Council Representative • Tuesday, March 22, 2022—Commissioner VanDyke • Tuesday, April 26, 2022 —Commissioner Van Denburgh X. Adjourn. & ulli.)j CITY OF OAK PARK HEIGHTS PLANNING COMMISSION MEETING MINUTES Thursday,November 18, 2021 I. Call to Order/Pledge of Allegiance: Chair Freeman called the meeting to order @ 6:00 p.m. Present: Commissioners Freeman, Husby, VanDyke and White; City Administrator Johnson, City Planner Richards, and City Councilmember Liaison Representative Liljegren. Absent: Commissioner Van Denburgh II. Approval of Agenda: Commissioner VanDyke, seconded by Commissioner White, moved to approve the Agenda as presented. Carried 4-0. III. Approval of October 14, 2021 Meeting Minutes: Commissioner White, seconded by Commissioner VanDyke, moved to approve the Minutes as presented. Carried 4-0. IV. Department/ Commission Liaison/Other Reports: City Councilmember Liaison Liljegren noted that the next City Council meeting is scheduled for November 23,2021. Chair Freeman noted that the A.S. King Advisory Panel met November 17th. He and City Administrator Johnson provided an update to the Panel's activities. V. Visitors/Public Comment: None. VI. Public Hearings: A. LCI Landscapes Land Reclamation & Grading CUP: Review and consider request for a Conditional Use Permit for Land Reclamation & Grading per City Ordinance 308.08 with regard to proposed rear-yard landscaping at 5675 Newell Circle N. City Planner Richards reviewed the November 10, 2021 Planning Report to the request, provided an issue analysis and discussed the same. Richards stated that staff recommends approval, subject to the conditions noted within the planning report. Chair Freeman invited the applicant to address the Commission. The applicant, Tim O'Connor representing LCI Landscapes was present and stated that he had nothing to add and made himself available for questions. Planning Commission Minutes November 18, 2021 Page 2 of 3 Chair Freeman opened the public hearing at 6:08 p.m. and invited public comment. There being no visitors to the public hearing, Commissioner VanDyke, seconded by Commissioner Husby, moved to close the public hearing. Carried 4-0. Discussion was had as to the City Ordinance provisions regarding the land reclamation and easement requirement, City Engineer recommendation regarding placement of the proposed boulder retaining wall no closer than three feet from the rear property line and whether or not there were any potential drainage problems that might arise in the future as a result of the wall placement. Commissioner Husby, seconded by Commissioner VanDyke, moved to recommend City Council approval of the request subject to the amended conditions of the October 6, 2021 Planning Report, specifically, that: 1. The Owner and Applicant shall comply with all provisions of Chapter 308 of the City Code. 2. All conditions of the City Engineer's letter dated November 9, 2021, shall be complied with, including placement of the boulder wall no closer than three feet from the rear property line. 3. The Owner acknowledges that their project encroaches into existing public drainage and utility easements and Owner is fully responsible for any damages, repairs or encumbrances impacting such areas should these unreasonably interfere with such easements. Further, the Owner acknowledges that the City is not responsible for any damages or repairs to the Owner's improvements should the City need to perform any maintenance or other actions deemed necessary for public drainage or utility purposes in such areas. 4. The Owner and Applicant may not install underground stormwater piping connecting eaves or roof downspouts to a point of discharge below the top grade of the proposed rock wall. All stormwater structures and piping(including downspouts) form such roof areas must be above grade, ensuring continued overland drainage. Carried 4-0. VII. New Business: A. 2022 Meeting Calendar& Commission Representative Schedule: Commissioner White, seconded by Commissioner VanDyke moved to approve the schedule as presented. Carried 4-0. Planning Commission Minutes November 18, 2021 Page 3 of 3 VIII. Old Business: None. IX. Informational: A. Upcoming Meetings: Noted. B. Council Representative: • Tuesday,November 23, 2021 —Commissioner Van Denburgh • Tuesday, December 14, 2021 —Commissioner Husby X. Adjourn: Commissioner VanDyke, seconded by Commissioner Husby, moved to adjourn at 6:13 p.m. Carried 4-0. Respectfully submitted, Julie Hultman Planning& Code Enforcement Approved by the Planning Commission: TAnoka3601 Thurston Avenue55303N, Suite 100 P, � Phone: 763.231.5840 Facsimile: 763.427.0520 TPCCG?)PlanningCo.com `,{�C '\ 'tti ;i 4 PLANNING REPORT TO: Eric Johnson FROM: Scott Richards DATE: March 3, 2022 RE: Oak Park Heights — Minnehaha Transportation Inc. — Conditional Use Permit for Storage of Trucks — 5280/5288 Stagecoach Trail North TPC FILE: 236.02 — 22.01 BACKGROUND Indiris Mohamud has made application for use of the site at 5280/5288 Stagecoach Trail North for outdoor storage of trucks and truck repair. The application consists of a request for a Conditional Use Permit to allow the outdoor storage of trucks. The property has been used as a bus garage with outdoor storage of school buses. No exterior changes to the site or building are proposed with this request. The site is zoned I Industrial District. General vehicle repair is a permitted use, but the outdoor storage of trucks is a listed Conditional Use. In September of 2019, the City Council approved a request for the outdoor storage of trucks at the site. That Conditional Use Permit was allowed to expire. A Conditional Use Permit for the outdoor storage of school buses was approved in August of 2020. School buses were stored there until another location was found for bus storage. The request for the outdoor storage of trucks is an identical request to what was granted in 2019. EXHIBITS The review is based upon the following submittals: Exhibit 1: Letter to Eric Johnson — February 15, 2022 Exhibit 2: Narrative —August 28, 2019 Exhibit 3: Site Plan Exhibit 4: Resolution to Allow Truck Repair Operation and Outdoor Storage — September 24, 2019 Exhibit 5: Resolution to Allow Outdoor Storage of School Buses and Related Vehicles — August 25, 2020 Exhibit 6: Site Pictures PROJECT DESCRIPTION The Applicant has provided a letter that is found as Exhibit 1 of this report as follows. The project narrative is found as Exhibit 2. "This letter us to assist the City of Oak Park Heights in understanding Minnehaha Transportation Inc.'s (Minnehaha) application for a conditional use permit (CUP) at 5280/5288 Stagecoach Trail N located in the I Industrial District. Minnehaha proposes to use with 100% of the same use conditions as the previous CUP. Minnehaha is seeking approval with similar terms to the previous CUP issued on November 5, 2019 (City Council approved on September 24, 2019). The uses shall be: Outside storage, truck repair shop, and body shop. Please see Exhibit 2 for out previous narrative." ISSUES ANALYSIS Comprehensive Plan. The property is designated as Residential/Business Transitional on the Proposed Land Use Map. This land use has been designated for this area to accommodate a potential future land use change. Zoning. The property is zoned I Industrial District. General vehicle repair (repair garage) and body work and painting are permitted uses in that district. Open and outdoor storage is a Conditional Use. Review of the criteria for the Conditional Use Permit is found later in this report. Surrounding Uses. The adjoining uses to this site are: • North — Vacant Lot/Single Family Residential • South — Single Family Residential • East — Minnesota Correctional Facility - Stillwater • West — Perro Pond Setbacks. There are no changes planned onsite to the parking areas and buildings. The parking areas are setback from the property lines, with berms and planted with an evergreen barrier. Traffic Circulation/Curb Cuts/Security Gate. The existing curb cut will remain for access to Stagecoach Trail North. A security gate has been installed at the entrance to the site. A rapid entry lock box has been installed to provide police, fire and other emergency services access. 2 Hours of Operation. The Applicant has proposed that the facility be open from 6 AM to 9 PM Monday through Friday, and 8 AM to 6 PM on the weekends. Parking. Parking requirements for truck storage facilities are not outlined in the Zoning Ordinance. The submitted site plan indicates a total of 112 truck parking spaces and 113 car spaces. With a maximum of 75 to 80 trucks at a time, there will be adequate parking. The bus facility was permitted to a maximum of 100 buses, with no major parking issues noted in recent years. Adequate circulation for fuel deliveries and truck traffic is provided on site. Trash Enclosure/Tire Storage. All trash, recycling and tire storage shall be fully screened. Environmental. The previous Conditional Use Permit required the submittal and approval of a Stormwater Pollution Prevention Plan by the Minnesota Pollution Control Agency (MPCA). The Applicant should verify that that permit is in place with the MPCA. A Spill Prevention Control and Countermeasures Plan (SPCC) is required for any facility with above ground site storage facilities for petroleum exceeding 1,320 gallons. Body Shop. The Applicant has indicated that a body shop with a paint booth will be added as part of the truck repair operations. A paint booth had previously been installed but is not operational. Any ventilation or other requirements for the body shop and paint booth will need to be addressed and permitted by the City. Grading/Drainage/Utilities. With previous addition of curb, gutter, and adequate stormwater drainage facilities, there are no issues with the truck storage areas. The City Engineer shall approve any changes, if proposed, to the stormwater for the site. Landscaping. As part of the previous bus garage Conditional Use Permit, the perimeter of the site was landscaped, and a berm installed to address screening issues. The City Arborist should review the trees and the screening and determine if any additions or maintenance should be done. Mechanical Screening. Any new exterior mechanical equipment, either on the roof or ground mounted will need to be screened in accordance with Section 401.15.E.10.e. of the Zoning Ordinance. Signage. Freestanding/Wall Signs. The Applicant has indicated that new signage will be added but has not provided a sign plan. All new signage shall require a permit and comply with the Zoning Ordinance sign requirements. Sign Illumination. All existing and new signs will be required to comply with the Zoning Ordinance sign lighting requirements. Staff will approve the lighting specifications for the signs at the time of permitting. 3 Lighting. The lighting for the site shall be required to meet all Zoning Ordinance standards including full cut off fixtures. Any lighting that is not currently compliant shall be updated. Updates to the lighting will require City review and installed in compliance with the lighting standards of the Zoning Ordinance. Outdoor lighting for parking lots shall be turned off one hour after closing, except for approved security lighting. Noise. In 1999, when the bus garage was first approved, there was considerable concern related to adding of buses and back up warning systems. As a result, conditions related to all buses being backed into their respective spots at the end of the day and requiring block heaters and heater plugs was required. The Applicant shall address if the block heaters would be used and address any anticipated noise issues. Design Guidelines. There are no changes to the building proposed at this time. Any exterior changes that require Design Standards review will need to be addressed by the City. Conditional Use Permit Review Criteria. 401.32.E. Conditional Uses 1. Open and outdoor storage as an accessory use provided that: a. The area is fenced and screened from view of neighboring residential uses or if abutting a residential district in compliance with Section 401.15.E. of this Ordinance. Comment: The area is screened from view with a berm and existing landscaping. b. Storage is screened from view from the public right-of-way in compliance with Section 401.15.E. of this Ordinance. Comment: The area is screened from view with a berm and existing landscaping. The City Arborist should comment if there are any tree maintenance issues or if additional trees should be added. c. Storage area is grassed or surfaced to control dust. Comment: The lot is paved and surrounded with curb and gutter. Adequate storm water facilities are in place. d. All lighting shall be hooded and so directed that the light source shall not be visible from the public right-of-way or from neighboring residences and shall be in compliance with Section 401.15.8.7 of this Ordinance. 4 Comment: The lighting shall be updated to be compliant with the Zoning Ordinance. e. The provisions of Section 401.03.A.7 of this Ordinance are considered and satisfactorily met. Comment: The criteria for Conditional Use Permit is reviewed as follows in this report. Section 401.03.A.7 The conditional use permit criteria, found in Section 401.03.A.7 of the Zoning Ordinance, are found as follows: 1. Relationship to the specific policies and provisions of the municipal comprehensive plan. 2. The conformity with present and future land uses in the area. 3. The environmental issues and geographic area involved. 4. Whether the use will tend to or actually depreciate the area in which it is proposed. 5. The impact on character of the surrounding area. 6. The demonstrated need for such use. 7. Traffic generation by the use in relation to capabilities of streets serving the property. 8. The impact upon existing public services and facilities including parks, schools, streets, and utilities, and the City's service capacity. 9. The proposed use's conformity with all performance standards contained herein (i.e., parking, loading, noise, etc.). Comment: The Planning Commission should comment if any of these criteria will be at odds with the Conditional Use Permit proposed for the site. City Staff does not see any issues. CONCLUSION / RECOMMENDATION Subject to the preceding review, City Staff recommends approval of a Conditional Use Permit to allow the outdoor storage of trucks at 5280/5288 Stagecoach Trail North subject to the following conditions: 1. The number of truck vehicles including truck only, tractor only, trailer only, or combination truck-trailer allowed onsite and stored outdoors shall not exceed 85. 2. All employees dispensing fuel shall receive training for proper fueling techniques including emergency spill response procedures. 3. The Applicant shall submit a Spill Prevention and Control Countermeasure Plan to the EPA and to the City if required. 5 4. The Applicant shall receive and retain a Hazardous Waste Generators License from Washington County for the repair operation. 5. The Applicant shall comply with all Building Code requirements for the fuel tank and installation of a paint booth. A Building Permit shall be required from the City for the fuel tank and paint booth installation. 6. The Applicant shall provide a plan for noise and exhaust mitigation for review by the City. All air quality standards of the Minnesota Pollution Control Agency shall be complied with. 7. A rapid entry lock box shall be maintained at the entrance gate to provide police, fire and emergency services access. 8. Any changes to the grading, drainage and utilities shall be subject to the review and approval of the City Engineer. 9. All lighting fixtures shall be full cut off and replaced/installed in compliance with the lighting standards of the Zoning Ordinance. 10. The outdoor lighting shall be turned off one hour after closing, except for approved security lighting. 11. The City Arborist should comment if there are any tree maintenance issues or if additional trees should be added for screening and the Applicant shall take appropriate corrective measures. A tree plan shall be subject to approval of the City Arborist. 12. Signage shall be subject review and approval of City Staff for conformance with Zoning Ordinance standards. 13. All noise generated from the business shall be compliant with Section 401.15.B.11 of the Zoning Ordinance. The service doors to the building shall be closed at all times except when vehicles are moved in and out of the service bays. 14. Mechanical equipment that is located on the roof or visible from street level or from neighboring properties shall be screened with materials that blend harmoniously with the building façade materials and in accordance with Section 401.15.E.10.e of the Zoning Ordinance. 15. There shall be no outside storage, including tires and vehicle parts unless enclosed with a screen. No storage shall be allowed in trailers that are parked on the property. 16. Hours of operation shall be limited to 7:00 AM to 9:00 PM Monday through Friday, and 8:00 AM to 5:00 PM Saturday and Sunday except for 6 emergency truck repair drop offs. The operations shall cease, and the entrance gate shall be locked no later than 15 minutes after the approved closing times or emergency truck repair drop off. 17. All employees shall be assigned a designated parking stall. No employee or vehicle client parking shall be allowed on Stagecoach Trail. 18. There shall be no overnight stays by clients. 19. If truck backing alert systems create a noise issue for surrounding properties, the City Council shall review the Conditional Use Permit and conditions of approval. 20. Annual review is imposed as a condition of this Conditional Use Permit. This permit shall be reviewed on or about October 1 of each year and may be amended or altered at the discretion of the City Council through an amended Conditional Use Permit. 21. Emergency vehicle access and business operations related to fuel dispensing shall be subject to review of the Police Chief and Fire Marshal. 22. All Conditional Use Permits previously issued by the City of Oak Park Heights for 5280 and 5288 Stagecoach Trail North shall be deemed revoked and canceled as part of an in consideration of the grant of this new Conditional Use Permit. PC: Julie Hultman 7 To: City of Oak Park Attn: Eric Johnson Re: CUP at 5280/5288 Stagecoach Trail,N. 02/15/2022 This letter is to assist the City of Oak Park in understanding Minnehaha Transportation Inc.'s ("Minnehaha") application for a conditional use permit("CUP") at 5280/5288 Stagecoach Train N. located in the I, Industrial District. Minnehaha proposes to use with 100% of the same use conditions as the previous CUP. Minnehaha is seeking the approval with similar terms to the previous CUP issued on November 5, 2019. The uses shall be: Outside storage, truck repair shop, and body shop. Please see Exhibit 1 for our previous narrative. IDIRIS MOHAMUD PRESIDENT MINNEHAHA TRANSPORTATION INC 2507 WALNUT STREET ROSEVILLE,MN 55113 4-2, Conditional Use Permit Narrative Submitted with CUP Application by Minnehaha Transportation,Inc.for 5280-5302 Stagecoach Trail N. Oak Park Heights,MN. To:City of Oak Park Heights,August 28,2019 Property Usage: The facility will be designed to meet the needs of independent truckers in the Twin Cities metro area. When trucks are not operating on the road the owner need a place to park and serve them.Our business will cater to those needs.The facility would park around 75-80 trucks at a time. Trucks stored and serviced will be semi-trucks;primarily dry goods haulers and car carrier haulers. The attached diagram shows how we anticipate the layout for the location.There will be parking spaces for semi-trucks;parking for employees and customers and the existing buildings on site. The primary working operation will be a mechanics shop to do engine and mechanical repair to the trucks on site. No other type of business operations are planned. We would also like to have a body shop in the adjacent building if local permitting permits. In addition,one of the building would be used as an office for scheduling and administrative needs. We are not planning to construct any additional buildings or facilities. Fueling Island,Above Ground Fuel Storage We are in the process of negotiating the purchase of the existing above ground fuel tank dispenser currently being used by the school system. If we are unable to obtain the existing system,we plan to replace it with a similar type and size system. Per previously approved CUP application the location of the tank and fueling station have been chosen: 1. To be as far as possible from the property lines 2. To be on level ground 3. To be separate from each other for increased operational safety 4. To allow fueling island to be accessible from both sides reducing or eliminating idling or waiting times. MPCA rules will be followed regarding the registration of the above ground fuel tanks. Hours of Operation Overall hours of operation:6:00 AM to 9:00PM Monday through Friday,and 8:00AM to 6:00PM on Saturday and Sunday. Because of the nature of the business there will be a minimum of traffic in and out since the facility is designed to park and repair. We do not anticipate any truck vehicles accessing the site after business hours. Lighting and Signage 'arking lot lighting approved at the time of the previous CUP has not changed. Intensities at the oroperty line at that time and now are within City requirements. No change in lighting is planned. vo additional signage is proposed at this time. trash and Recycling Locations of two trash and recycling enclosures will remain as currently installed. The enclosures are constructed of cedar typical of these types of enclosures and have doors. Screening and Physical Barriers According to finding 5e of the CUP from 1999: "The existing and proposed vegetation on the site will serve to mitigate any negative impacts to existing development' The trees present at that time and planted subsequent to the 2008 approved CUP are still present and they have grown in size. They provide sufficient screening as viewed from the adjacent properties on the north.south,east and west. Applicant hopes and plans to have a good and respectful relationship with the surrounding neighbors and as such is willing to put a fence around the property to screen the buildings from public view if that is seen as desirable. Employment We are planning on hiring up to 15 employees to work for us. Application for a New Water Service Applicant has no knowledge of a permit application for a new water service. • .143 1 i i 5 .5EwAAO' MAk. vi GALN Y'JNt<NWAr V'if'EY WAY tP AMN,.S SA .ai.�2f : Fencing by trees Truck Parkina � � [ Truck 1. `_ Parking k Customer Car i Parking i c ! t.: a LA i c1:1 r Mechanics d Body . _ . v OS�cp ice tee z r 4k r z y 3280 - 3302 STAGECOACi-1 TRL. ,#.,<,Fk� OAK PARIGh T 5 LE5ME OUTDOOR 5TORAGF AND PARKING D`SIGNATION A,.nte6: rA, L 4 RESOLUTION NO. 19-09-40 CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST BY MINNEHAHA TRANSPORTATION FOR A CONDITIONAL USE PERMIT TO ALLOW A TRUCK REPAIR OPERATION WITH OUTDOOR STORAGE OF TRUCKS AT 5280/5288 STAGECOACH TRAIL BE APPROVED WITH CONDITIONS WHEREAS,the City of Oak Park Heights has received a request from Minnehaha Transportation for a Conditional Use Permit to allow a truck repair operation with outdoor storage of trucks at 5280/5288 Stagecoach Trail; and after having conducted a public hearing relative thereto,the Planning Commission of Oak Park Heights recommended that the application be approved with conditions. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution: 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The property is zoned I, Industrial District. General vehicle repair is a permitted use,but the outdoor storage of trucks requires the review of a Conditional Use Permit; and 4. The Applicant proposes a facility to park and service trucks and trailers for independent truckers in the Twin Cities metro area. The facility would park around 75 to 80 trucks ata time; and 5. The primary working operation will be a mechanics shop for engine and mechanical repair. The Applicant has also indicated that a body shop may be added, and the existing fuel tank dispenser will be used; and 6. Design Guideline/Site Plan approval is not required in that no exterior building or site changes are proposed; and 7. City staff prepared a planning report dated September 6,2019 reviewing the request; and 8. Said report recommended approval of the Conditional Use Permit subject to the fulfillment of conditions; and 9. The Planning Commission held a public hearing at their September 12, 2019 meeting, took comments from the applicants and public, closed the public hearing, and recommended the application with conditions. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted by Minnehaha Transportation for a Conditional Use Permit to allow a truck repair operation with outdoor storage of trucks at 5280/5288 Stagecoach Trail and affecting the real property as follows: SEE ATTACHMENT A Be and the same as hereby approved by the City Council of the City of Oak Park Heights subject to the conditions as follows: 1. The number of truck vehicles including truck only, tractor only, trailer only, or combination truck-trailer allowed onsite and stored outdoors shall not exceed 85. 2. All employees dispensing fuel shall receive training for proper fueling techniques including emergency spill response procedures. 3. The Applicant shall submit a Stormwater Pollution Prevention Plan and Notification for Above Ground Store Tanks to the MPCA if the tank is to be replaced. 4. The Applicant shall submit a Spill Prevention and Control Countermeasure Plan to the EPA and to the City if required. 5. The Applicant shall receive and retain a Hazardous Waste Generators License from Washington County for the repair operation. 2 6. The Applicant shall comply with all Building Code requirements for the fuel tank and installation of a paint booth. A Building Permit shall be required from the City for the fuel tank and paint booth installation. 7. The Applicant shall provide a plan for noise and exhaust mitigation for review by the City. All air quality standards of the Minnesota Pollution Control Agency shall be complied with. 8. A rapid entry lock box shall be installed at the entrance gate to provide police, fire and emergency services access. 9. Any changes to the grading, drainage and utilities shall be subject to the review and approval of the City Engineer. 10. All lighting fixtures shall be full cut off and installed in compliance with the lighting standards of the Zoning Ordinance. 11. The outdoor lighting shall be turned off one hour after closing, except for approved security lighting. 12. The City Arborist should comment if there are any tree maintenance issues or if additional trees should be added for screening and the Applicant shall provide a plan to take appropriate corrective measures. The tree plan shall be subject to review and approval of the City Arborist. 13. Any additional signage shall be subject review and approval of City Staff for conformance with Zoning Ordinance standards. 14. All noise generated from the business shall be compliant with Section 401.15.B.11 of the Zoning Ordinance. No vehicle repair shall be conducted outside. The service doors to the building shall be closed at all times except when vehicles are moved in and out of the service bays. 15. Mechanical equipment that is located on the roof or visible from street level or from neighboring properties shall be screened with materials that blend harmoniously with the building façade materials and in accordance with Section 401.15.E.10.e of the Zoning Ordinance. 16. There shall be no outside storage, including tires and vehicle parts unless enclosed with a screen. No storage shall be allowed in trailers that are parked on the property. 17. The hours of operation shall be limited to 7:00 AM to 9:00 PM Monday through Friday and 8 AM to 5 PM Saturday and Sunday except for emergency truck repair drop offs. The operations shall cease, and the 3 entrance gate shall be locked no later than 15 minutes after the approved closing times or emergency truck repair drop offs. 18. All employees shall be assigned a designated parking stall. No employee or vehicle client parking shall be allowed on Stagecoach Trail. The City shall make a request to Washington County that Stagecoach Trail, adjacent to the subject site in Oak Park Heights be designated for no parking on either side of the roadway. 19. There shall be no overnight stays by clients. 20. If truck backing alert systems create a noise issue for surrounding properties, the City Council shall review the Conditional Use Permit and conditions of approval. 21. Emergency vehicle access and business operations related to fuel dispensing shall be subject to review of the Police Chief and the Fire Marshal. 22. Annual review is imposed as a condition of this Conditional Use Permit. This permit shall be reviewed on or about October 1 of each year and may be amended or altered at the discretion of the City Council through an amended Conditional Use Permit. Approved by the City Council of the City •f Oak P Heights this 24th day of September 2019. 1 r --c..- Mary McComber, Mayor ATTEST: � L l/l�'t��Yl Eric A. o son, City Adm is or 4 ATTACHMENT A Conditional Use Permit To Allow A Truck Repair Operation With Outside Storage of Trucks Minnehaha Transportation,Inc. Washington County Property Identification Number&Legal Description: 5280 Stagecoach Trail N. WC Property ID: 03.029.20.31.0004 Legal Description: All that part of the NE 'A of the SW 1/4 of Section 3,Township 29,Range 20,contained within the following bounds,to-wit: Beginning at a point 30 feet West of a stake which is 80 rods South of the center of said Section 3, and running thence West 24 rods and 3 feet;thence South 21 rods and 9.9 feet to the place of beginning,excepting therefrom the South 150 feet thereof. 5288 Stagecoach Trail N. WC Property ID: 03.029.20.31.0003 Legal Description: The North 963.6 feet of the East 429 feet of the NE 'A of the SW '/ of Section 3,Township 29 North,Range 20 West, excepting the following two tracts: 1.The North 232 feet of the East 165 feet thereof; and 2.The South 262 feet of the North 494 feet of the East 233 feet thereof. ATTACHMENT B Conditional Use Permit To Allow A Truck Repair Operation With Outside Storage of Trucks Minnehaha Transportation,Inc. 5280/5288 Stagecoach Trail N. Application Materials e Application Form e Fees Plan Sets • written Narrative and Graphic Materials Explaining Proposal • Proof of Ownership or Authorization to Proceed Planning Commission Review&Recommendation; September 12,2019 Conditional Use Permit-Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request,the conditional use permit shall become null and void twelve(12)months after the date of approval,unless the property owner or applicant has substantially started the construction of any building, structure, addition or alteration,or use requested as part of the conditional use. An application to extend the approval of a conditional use permit shall be submitted to the Zoning Administrator not Iess than thirty(30) days before the expiration of said approval. (401.03.C.4.a and b) RESOLUTION NO.20-08-36 CITY COUNCIL CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY,MINNESOTA A RESOLUTION ESTABLISHING FINDINGS OF FACT AND RESOLUTION OF THE CITY COUNCIL THAT THE REQUEST BY MINNEHAHA PROPERTIES LLC FOR A CONDITIONAL USE PERMIT TO ALLOW FOR OUTDOOR STORAGE OF SCHOOL BUSES AND RELATED VEHICLES AT 5280 AND 5288 STAGECOACH TRAIL NORTH BE APPROVED WITH CONDITIONS WHEREAS,the City of Oak Park Heights has received a request by Minnehaha Properties LLC(Applicant) for a Conditional Use Permit to allow for the outdoor storage of school buses and related vehicles at 5280 and 5288 Stagecoach Trail North, and after having conducted a public hearing relative thereto,the Planning Commission of Oak Park Heights recommended the application with conditions. The City Council of the City of Oak Park Heights makes the following findings of fact and resolution: 1. The real property affected by said application is legally described as follows, to wit: SEE ATTACHMENT A and 2. The applicant has submitted an application and supporting documentation to the Community Development Department consisting of the following items: SEE ATTACHMENT B and 3. The Applicant has proposed to use the site for a bus fleet management office, school bus maintenance and for the storage of up to 100 school buses and; 4. The property is zoned I—Industrial District in which the bus fleet management office and school bus maintenance is a permitted use and the outdoor storage of school buses and related vehicles requires a Conditional Use Permit; and 5. The Applicant has requested allowances to park up to 100 school buses, school vans and trailers, and employee parking at the site; and 6. City staff prepared a planning report dated August 6,2020 reviewing the request; and 7. Said report recommended approval of the Conditional Use Permit subject to the fulfillment of conditions; and 8. The Planning Commission held a public hearing for the Conditional Use Permit at their August 13, 2020 meeting,took comments from the applicants and public, closed the public hearing, and recommended the application with conditions. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS THAT THE CITY COUNCIL APPROVES THE FOLLOWING: A. The application submitted by Minnehaha Properties LLC(Applicant) for a Conditional Use Permit to allow for the outdoor storage of school buses and related vehicles at 5280 and 5288 Stagecoach Trail North,affecting the real property as follows: SEE ATTACHMENT A The City Council of the City of Oak Park Heights approves the Conditional Use Permit to allow for the outdoor storage of school buses and related vehicles at 5280 and 5288 Stagecoach Trail North subject to the following conditions: 1. The number of buses allowed on site shall not exceed 100. No trucks or semi- trailers shall be parked on site. 2. All employees dispensing fuel shall receive training for and comply with proper fueling techniques including emergency spill response procedures. 3. The Applicant shall submit,obtain,and comply with a Stormwater Pollution Prevention Plan and Notification for Above Ground Storage Tanks to the MPCA. 4. The Applicant shall submit, obtain,and comply with a Spill Prevention and Control Countermeasure Plan to the EPA. 5. The Applicant shall submit,obtain, and comply with a Hazardous Waste Generators License from Washington County for the maintenance operation. 6. The Applicant shall comply with all Building Code requirements for the fuel tanks and installation of a paint booth. A Building Permit shall be required from the City for the fuel tank and paint booth installation. 7. Block heaters and heater plugs shall be installed on all buses operated out of the facility at 5280 and 5288 Stagecoach Trail before commencement of operations and utilized in winter months. 8. An operations plan shall be developed and enforced, subject to the review and approval of City Staff,requiring all buses shall be backed into their respective parking spaces at the end of the day's operation. 2 9. A rapid entry lock box shall be installed at the entrance gate to provide police, fire and emergency services access. 10. Any changes to the grading, drainage and utilities shall be subject to the review and approval of the City Engineer. 11. All lighting fixtures shall be full cut off and provided with shields in compliance with the lighting standards of the Zoning Ordinance. 12. The outdoor lighting shall be turned off one hour after closing, except for approved security lighting. 13. The Applicant shall maintain appropriate trees and shrubs or other screening methods on the periphery of the site to shield the site from adjacent properties in compliance with the Zoning Ordinance, subject to review and approval of the City Arborist. 14. Signage shall be subject review and approval of City Staff for conformance with Zoning Ordinance standards. 15. All noise generated from the business shall be compliant with Section 401.15.13.11 of the Zoning Ordinance. No vehicle repair shall be conducted outside. The service doors to the building shall be closed at all times except when vehicles are moved in and out of the service bays. 16. Mechanical equipment that is located on the roof or visible from street level or from neighboring properties shall be screened with materials that blend harmoniously with the building facade materials and in accordance with Section 401.15.E.10.e of the Zoning Ordinance. 17. There shall be no outside storage, including trash, recycling,tires and vehicle parts unless enclosed with a screen. 18. Hours of operation shall be limited to 5:30 AM to 7:00 PM Monday through Friday and from 7:00 AM to 6:00 PM Saturday and Sunday. 19. No vehicle parking shall be allowed on Stagecoach Trail. 20. Emergency vehicle access and business operations related to fuel dispensing shall be subject to review of the Police Chief and the Fire Marshal. 21. All Conditional Use Permits previously issued by the City of Oak Park Heights for 5280 and 5288 Stagecoach Trail North shall be deemed revoked and canceled as part of and in consideration of the grant of this new Conditional Use Permit. Approved by the City Council of the City of Oak Park Heights this 25th day of August 2020. 3 -4-•&7tJA/Y Mary om er, Mayor ATTES / / Eri ' . Jeff on, City Administrator 4 ATTACHMENT A Conditional Use Permit To Allow Outside School Bus Storage Maintenance Minnehaha Properties LLC Washington County Property Identification Number& Legal Description: 5280 Stagecoach Trail N. WC Property ID: 03.029.20.31.0004 Legal Description: All that part of the NE 'A of the SW 'A of Section 3,Township 29,Range 20,contained within the following bounds, to-wit: Beginning at a point 30 feet West of a stake which is 80 rods South of the center of said Section 3, and running thence West 24 rods and 3 feet; thence South 21 rods and 9.9 feet to the place of beginning, excepting therefrom the South 150 feet thereof. 5288 Stagecoach Trail N. WC Property ID: 03.029.20.31.0003 Legal Description: The North 963.6 feet of the East 429 feet of the NE 'V4 of the SW 'A of Section 3,Township 29 North,Range 20 West,excepting the following two tracts: 1.The North 232 feet of the East 165 feet thereof,and 2. The South 262 feet of the North 494 feet of the East 233 feet thereof. ATTACHMENT B w J Conditional Use Permit To Allow Outside School Bus Storage Maintenance Minnehaha Properties LLC 5280/5288 Stagecoach Trail N. Application Materials a Application Form w Fees • Plan Sets • Written Narrative and Graphic Materials Explaining Proposal M Proof of Ownership or Authorization to Proceed Planning Commission Review& Recommendation: August 13,2020 Conditional Use Permit-Lapse of Approval: Unless the City Council specifically approves a different time when action is officially taken on the request,the conditional use permit shall become null and void twelve(12)months after the date of approval,unless the property owner or applicant has substantially started the construction of any building,structure, addition or alteration,or use requested as part of the conditional use. 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Iii• t i - ' , , ,....- EcJ 4!) City of Oak Park Heights Memo To: Planning Commission From: Julie Hultman Date: March 10, 2022 Re: Annual Meeting -Commissioner Terms and Officer Election I. Commissioner Terms: Tim Freeman: Currently fulfilling second full term, culminating May 31, 2023. Tyler Husby: Currently fulfilling first full term, culminating May 31, 2024. Blake Van Denburgh: Currently fulfilling second full term, culminating May 31, 2023. Jennifer VanDyke: Currently fulfilling first full term, culminating May 31, 2022. David White: Currently fulfilling first full term, culminating May 31, 2021. ** ** Commissioner White had indicated his desire to be reappointed in 2021 — which does not appear to have been addressed by City Council in 2021. II. Election of Chair and Vice Chair: Planning Commission Bylaws Article 4 Officers, Duties and Election of Officers, section D, which states: "Terms. The Planning Commission officers shall be elected from among its appointed members for the term of two years. No member shall serve as Chairperson or Vice-Chairperson for more than two consecutive terms. The election shall occur at the Planning Commission's annual meeting." The Commission elected Commissioner Freeman as Chair and Commissioner White as Vice-Chair at its 2020 Annual Meeting for a two-year term, which will conclude at the 2022 Annual Meeting. Commissioner Freeman has completed the maximum consecutive terms as an officer per the Bylaws and may not be elected Chair or Vice chair. Commissioners Husby, Van Denburgh, VanDyke and White may all be elected to either Chair or Vice Chair positions for a two-year term. Action: ➢ Commissioner White should reaffirm his desire for reappoint through May 31, 2024. ➢ Commissioner VanDyke should indicate her desire for reappointment through May 31, 2025. • The Planning Commission should elect a Chair and a Vice Chair to serve in their respective role for a period of 2 years, following the 2022 Annual Meeting and until the Annual Meeting in 2024. CITY OF OAK PARK HEIGHTS CITY COUNCIL & COMMISSIONS MEETINGS & WORKSESSIONS All meetings take place at City Hall unless otherwise noted Tuesday, March 8 6:00 p.m. City Council Meeting Thursday, March 10 6:00 p.m. Planning Commission Meeting Monday, March 21 5:00 p.m. Parks and Trails Commission Worksession Tuesday, March 22 6:00 p.m. City Council Meeting Tuesday, March 29 4:30 p.m. City Council Worksession Wednesday, March 30 4:30 p.m. City Council Goalsetting and Teambuilding Worksession Tuesday, April 12 6:00 p.m. City Council Meeting Thursday, April 14 6:00 p.m. Planning Commission Meeting Monday, April 18 6:00 p.m. Parks and Trails Commission Meeting Tuesday, April 26 6:00 p.m. City Council Meeting POLICY NOTE:Items in red are expected to be SOCIAL EVENTS in nature and not an official City Council meeting. No official action or discussion may be undertaken by City Council Members who may attend such events. The City is listing such events so as the public is generally aware that there may be occasions when City Council members may desire to attend functions that are purely social-events.