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Home My WebLink About1989 General Fund Amended Budget VOTO, TAUTGES, ktDPATH & CO., LTD. CERTIFIED PUBLIC ACCOUNTANTS / Birch Lake Professional Building • 1310 E. Hwy. 96 White Bear Lake, MN 55110 Phone 426 -3263 \ ROBERT I. V010, CPA RORFRI G TALiTGES, CPA JAMESS REDPATH,CPI\ D KENNE1H GEORGE CPA DAVID MOI, CPA June 22, 1989 Judy Johnson City of Oak Park Heights 14168 North 57th Street Stillwater, MN 55082 Dear Judy: Enclosed is the revised copy of the 1989 General Fund amended budget. If you have any questions, please advise. Sincerely, VOTO, TAUTGES, REDPATH & CO., LTD. David J. Mol, CPA MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS • PRIVATE COMPANIES PRACTICE SECTION MINNESOTA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS GOVERNMENT FINANCE OFFICERS ASSOCIATION • MINNESOTA ASSOCIATION OF SCHOOL BUSINESS OFFICIALS CITY OF OAK PARK HEIGHTS, N. dESOTA Exhibit A BUDGET OVERVIEW - GENERAL FUND 1987 1988 1988 * 1989 6/89 1989 (Actual) Budgeted) (Actual) * (Original) Changes (Amendcd) FINANCIAL COMMITMENTS: 1. Expenditures: General Management $15,479 $20,700 $34,086 * $29,350 $8,500 $37,850 Mayor and Council 92,262 92,130 96,786 * 92,480 92,480 Elections 0 2,350 1,218 * 0 0 City Clerk 80,667 87,800 83,801 * 93,900 93,900 Planning and Zoning 1,211 1,500 19,969 * 1,500 18,000 19,500 Municipal Building 12,712 15,500 13,667 * 21,100 18,600 39,700 Assessor 6,410 6,260 6,720 * 7,160 7,160 Engineering 1,163 3,000 2,730 * 3,000 3,000 Police 311,541 370,000 354,744 * 397,975 31,300 429,275 Fire 14,710 15,000 16,071 * 20,000 20,000 Animal Control 4,266 6,500 4,842 * 5,500 5,500 Street Maintenance 14,944 15,800 17,217 * 18,200 18,200 Snow/Ice Removal 9,711 25,000 19,795 * 25,000 25,000 Street Lighting 30,555 36,000 34,212 * 45,000 45,000 Arborist 345 997 997 * 1,100 1,150 2,250 Sanitation/Waste 111,041 172,700 129,000 * 156,000 156,000 Tree and Weed 13,678 9,000 14,567 * 9,000 15,500 24,500 Recreation 94,944 116,150 105,294 * 121,450 121,450 Contingency - General 0 24,683 0 * 21,765 (10,000) 11,765 Subtotal 815,639 1,021,070 955,716 * 1,069,480 83,050 1,152,530 2. Transfers Out: Capital improvements 100,000 107,000 107,000 * 150,000 0 150,000 Total Commitments $915,639 $1,128,070 $1,062,716 * $1,219,480 $83,050 $1,302,530 * FINANCIAL RESOURCES: 1. Revenue: Tax Levy $741,272 $881,000 $875,136 * $961,740 $961,740 Licenses and Permits 18,882 20,000 22,682 * 18,445 18,445 Fines and Forfeits 31,809 30,600 27,788 * 28,600 5,000 33,600 Local Government Aid 99,522 99,520 99,521 * 101,645 101,645 Other Aids 25,251 17,500 24,337 * 22,850 625 23,475 Charges for Services: Utility Fund 31,500 36,250 36,250 * 38,000 38,000 General Government 3,993 2,500 4,255 * 2,500 2,500 Waste Removal 0 8,000 7,947 * 8,500 14,500 23,000 Interest Earnings 37,686 32,500 45,043 * 37,000 37,000 Other Revenue 5,840 200 7,691 * 200 200 Subtotal 995,755 1,128,070 1,150,650 * 1,219,480 20,125 1,239,605 2. Transfers In: Closed Bond Fund 0 0 0 0 22,100 22,100 * Total Resources $995,755 $1,128,070 $1,150,650 * $1,219,480 $42,225 $1,261,705 * EXCESS /(DEFICIENCY) OF RESOURCES OVER COMMITMENTS $80,116 $0 $87,934 * $0 ($40,825) (540,825) * Prepared by Voto, Tautges, Redpath and Co., LTD. 6/22/89 VOTO, TAUTGES, ;"`JPATH & CO., LTD. Ajjrq CERTIFIED PUBLIC ACCOUNTANTS Birch Lake Professional Building • 1310 E. Hwy. 96 • White Bear Lake, MN 55110 • Fax (612) 426 -5004 \ • Phone (612) 426 -3263 June 19, 1989 ROBERT J. VOTO, CPA ROBERT C, TAUTGES, CPA DAMES S. REDPATH, CPA Ms. Judy Johnson, Deputy Clerk D KENNETH GEORCE, CPA City of Oak Park Heights DAVID I MOL, CPA 14168 North 57th Street Stillwater, MN 55082 Re: 1989 Budget Amendment - June, 1989 Dear Judy: Pursuant to our recent discussions and review of the 1989 (to date May 31, 1989) financial operations of the City; General Fund, it appears that the following 1989 budget changes should be made: FINANCIAL RESOURCES: 1. Court Fines $ 5,000 2. Metro Region EMS Grant 625 3. Customer Collections 14,500 4. Transfers In: a) Closed Bond Fund '22,100 Total $42,225 The above increased financial resources can be summarized as follows: A. Increased Court Fines due to increased activity. B. Increased Customer Collections (garbage) due to a rate increase. C. Transfer In from the Closed Bond Fund to finance the additional computer equipment and the five year maintenance contract. FINANCIAL COMMITTMENTS: 1. General Management: a) Professional and Consultant $ 5,000 b) Contractual Services 3 „500 2. Planning and Zoning: a) Professional and Consultant 18,000 3. Municipal Building: a) Furniture and Equipment 18,600 4. Police Department: a) Salaries - Regular 8,800 b) Salaries; Temporary 12,000 c) Professional and Consulting 5,000 d) Other Contractual Services 3,000 e) PERA Contribution 2,500 r 5. Arborist: a) Professional and Consulting 1,150 MEMBERS OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS • PRIVATE COMPANIES PRACTICE SECTION MINNESOTA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS MUNICIPAL FINANCE OFFICERS ASSOCIATION a MINNESOTA ASSOCIATION OF SCHOOL, BUSINESS OFFICIALS City of Oak Park Hem is n June 19, 1989 Page 2 6. Tree and Weed Removal a) Other Contractual Services 15,500 7. Contingency ($0,000) Total $78O&$ a3 ()Sv The above increased financial committments can be summarized as follows: A. Increased Professional and Consultant (legal, accounting and planning) due to increased costs related to Tax Increment Financing; Ordinance Amendments; Annexation Matters; and Court Time ($28,000). B. Increased Contractual Services and Furniture and Equipment for the acquisi- tion of additional computer equipment plus a five year maintenance contract thereon ($22,100). C. Increased Police Department costs primarily related to salaries and contrac- tual services other than legal ($26,300). D. Increased Aborist costs related to the new tree inspector ($1,150). E. Increased tree and weed costs to finance both the 1988 and 1989 programs during 1989 ($15,500). F. The Contingency amount has been reduced by $20,000 to help finance some of the above increases. Please note that the Contingency amount is now only $1,765. If you do not feel that this will be sufficient, change it to a higher amount. I have updated /revised the Budget Overview document to reflect the above changes. You should immediately note that the amended 1989 Budget has been changed from balanced to a deficit of $30,825. The City had an undesignated reserve balance of $95,737 at December 31, 1988. With the amended budget, this balance will be reduced by the amount of the deficit 1989 budget. We are fast approaching the time when the City should be determining it's 1990 budget. Unfortunately, the recent State actions have left us in "limbo" for estimating 1990 revenue. This situation will not change until the State comes to a conclusion. You may wish to proceed with the 1990 budget process using preliminary amounts for revenue. Use a 5% increased amount ($1,000,000) for tax levy and a $103,000 amount for LGA. The remaining revenue estimates can be done based upon your best estimate. As a last re- course, the City may have to reduce the Capital Improvement Transfer by $100,000 for 1990. If you have any further questions, please don't hesitate to call. Yours very truly, VOTO, TAUTGES, REDPATH & CO., LTD. Robert J. Voto, CPA RJV /s mp Cc: LaVonne Wilson Budget File • CITY OF OAK PARK HEIGHTS, MINNESOTA Exhibit A BUDGET OVERVIEW - GENERAL FUND 1987 1988 1988 * 1989 6/89 1989 (Actual) (Budgeted) (Actual) * (Original) Changes (Amended) FINANCIAL COMMITMENTS: 1. Expenditures: General Management $15,479 $20,700 $34,086 * $29,350 $8,500 $37,850 Mayor and Council 92,262 92,130 96,786 * 92,480 92,480 Elections . 0 2,350 1,218 * 0 0 City Clerk 80,667 87,800 83,801 * 93,900 93,900 Planning and Zoning 1,211 1,500 19,969 * 1,500 18,000 19,500 Municipal Building 12,712 15,500 13,667 * 21,100 18,600 39,700 Assessor 6,410 6,260 6,720 * 7,160 7,160 Engineering 1,163 3,000 2,730 * 3,000 3,000 Police 311,541 370,000 354,744 * 397,975 31,300 429,275 Fire 14,710 15,000 16,071 * 20,000 20,000 Animal Control 4,266 6,500 4,842 * 5,500 5,500 Street Maintenance 14,944 15,800 17,217 * 18,200 18,200 Snow/Ice Removal 9,711 25,000 19,795 * 25,000 25,000 Street Lighting 30,555 36,000 34,212 * 45,000 45,000 Arborist 345 997 997 * 1,100 1,150 2,250 Sanitation/Waste 111,041 172,700 129,000 * 156,000 156,000 Tree and Weed 13,678 9,000 14,567 * 9,000 15,500 24,500 Recreation 94,944 .116,150 105,294 * 121,450 121,450 Contingency - General 0 24,683 0 * 21,765 (20,000) 11,765 Subtotal 815,639 1,021,070 955,716 * 1,069,480 73,050 1,1,530 2. Transfers Out Capital improvements 100,000 107,000 107,000 * 150,000 0 150,000 Total Commitments $915,639 $1,128,070 $1,062,716 * $1,219,480 $73,050 $1,292,530 FINANCIAL RESOURCES: 1. Revenue: Tax Levy $741,272 $881,000 $875,136 * $961,740 $961,740 Licenses and Permits 18,882 20,000 22,682 * 18,445 18,445 Fines and Forfeits 31,809 30,600 27,788 * 28,600 5,000 33,600 Local Government Aid 99,522 99,520 99,521 * 101,645 101,645 Other Aids 25,251 17,500 24,337 * 22,850 625 23,475 Charges for Services: Utility Fund 31,500 36,250 36,250 * 38,000 38,000 General Government 3,993 2,500 4,255 * 2,500 2,500 Waste Removal 0 8,000 7,947 * 8,500 14,500 23,000 Interest Earnings 37,686 32,500 45,043 * 37,000 37,000 Other Revenue 5,840 200 7,691 * 200 200 Subtotal 995,755 1,128,070 1,150,650 * 1,219,480 20,125 1,239,605 2. Transfers In: Closed Bond Fund 0 0 0 0 22,100 22,100 * Total Resources $995,755 $1,128,070 $1,150,650 * $1,219,480 $42,225 $1,261,705 * EXCESS /(DEFICIENCY) OF RESOURCES OVER COMMITMENTS $80,116 $0 $87,934 * $0 ($30,825) A825) * Prepared by Voto, Tautges, Redpath and Co., LTD. 6/1689