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Home My WebLink About05-10-2022 Council Packet CITY OF OAK PARK HEIGHTS CITY COUNCIL MEETING AGENDA TUESDAY, MAY 109 2022 6:00 PM AT CITY HALL 6:00 p.m. L Call to Order/Pledge of Allegiance/Approval of Agenda Estimated times 6:00 p.m. IL Council/Staff Reports A. Mayor McComber B. Councilmember Dougherty C. Councilmember Johnson D. Councilmember Liljegren E. Councilmember Runk F. Staff • Chief of Police • Assistant City Administrator/City Clerk(pg. 3) 6:05 p.m. III. Visitors/Public Comment This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda(Please limit comments to 3 minutes in length). 6:10 p.m. IV. Consent Agenda(Roll Call Vote) A. Approve Bills & Investments B. Approve City Council Minutes—April 26, 2022 (pg. 5) C. Approve Waiver of Statutory Tort Limits for City Liability Insurance though LMCIT for 2022-2023 (pg. 9) 6:15 p.m. V. Public Hearings A. Consider Issuance of Tobacco Sales License to Smokeshack MN, LLC (pg. 13) 6:15 p.m. VI. Old Business 6:15 p.m. VII. New Business A. Stillwater Motors 100 Year Celebration Event—Food Trucks (pg. 15) B. 581' Street— Traffic Speed Warning Signals and Parking Area(pg. 21) C. Economic Development Association of Minnesota(EDAM)—Host City (pg. 35) D. Approve Agreement Authorizing Bike Event for Sunrise Rotary on August 14, 2022 (pg. 37) E. Schedule Council Communication/Teambuilding Meeting (pg. 53) 6:30 p.m. VIII. Other Council Items or Announcements 6:30 p.m. IX. Closed Session A. Potential Litigation (closed pursuant to MN Stat. 13D.05) B. City Administrator Contract(closed pursuant to MN Stat. 13D.03) 6:45 p.m. X. Adjournment Page 1 of 54 THIS PAGE INTENTIONALLY LEFT BLANK Page 2 of 54 Oak Park Heights Request for Council Action Meeting Date May 10, 2022 Agenda Item Recycling Award Time Req. 0 Agenda Placement Staff Reports Originating Department/Requestor - Administration/Jennifer Pinski Requester's Signature 7, - Action Requested Receive Information Background/Justification(Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 3 of 54 City of Oak Park Hei hts 14168 Oak Park Blvd.N.Oak Park Heights,MN 55082.Phone(651)439-4439•Fax(651)439-0574 May 5, 2022 Paula Sanchez 14855 5711 Street North Oak Park Heights, MN 55082 Dear Ms. Sanchez: Thank you for participating in the City's recycling program. As an incentive to recycle and to increase fire prevention awareness, the City rewards two residents each month with their choice of an award of $25.00 or a fire extinguisher and/or smoke detector(s), Your residence was checked on Thursday, May 5, 2022, to determine if you had your recycling bin out with your regular garbage. Your recycling was out and ready for collection; therefore, you are one of this month's winners. Please contact me via phone at 439-4439 or email at jpinski@cityofoakparkheights.com to let me know your choice of award. On behalf of the Oak Park Heights City Council, thank you for participating in the City's recycling program. Congratulations' Je er Pinski Assistant City Administrator TREE CITY U.S.A. Page 4 of 54 IVA �e- Oak Park Heights Request for Council Action Meeting Date May 10, 2022 Agenda Itein Approve City Council Minutes—April 20. 2022 Time Req. 0 Agenda Placement Consent Originating Department/Requestor �iministratianlJennifer Pinski Requester's Signature` ' - Action Requested Approve Background/Justification (Please indicate any previous action has been taken or if other public bodies have been advised). See attached. Page 5 of 54 CITY OF OAK PARK HEIGHTS TUESDAY, APRIL 26, 2022 CITY COUNCIL MEETING MINUTES I. Call to Order/Pledge of Allegiance/Approval of Agenda: Mayor McComber called the meeting to order at 5:30 p.m. Present: Councilmembers Dougherty, Johnson, Liljegren, acid Runk. Staff present: City Administrator Johnson., Police Chief Hansen, City Engineer Mann, Assistant City Administrator/City Clerk Pinski, Arborist Lisa Danielson, and City Attorney Sandstrom. Councilmember Dougherty. seconded by Councilmember Liljegren, moved to approve the Agenda. Carried 5-0. if. Norell Avenue North Improvements Neighborhood Meeting: City Engineer Lee Mann provided a presentation. Rose Perpich, property owner, expressed concern about traffic cutting through the Panera lot. Mann said he would have the project manager look into. IIT. Council/Staff Reports: A. Mayor McComber: She reported that she was set to testify before the Senate Property Tax Committee on April 27, she had an Energy Transition Advisory Committee meeting scheduled for April 29, and she had some calls with the City's lobbyists. B. Councilmember Dou hg erty: He reported the Parks and Trails Commission meeting was cancelled. C. Councilinember Johnson: She reported that all community garden beds have been claimed. D. Councilmember Lil'e en: He asked if all data had been received that was requested before another Fire Department meeting. Mayor McComber said she hoped it would be attached to the next Agenda. He reported the next JAZB meeting was set for May 25 at 3:00 p.m. E. Councilmember Runk: He reported the Middle St. Croix Watershed Management Organization meeting was cancelled, and he attended the Lower St. Croix planning meeting. F. Staff: Chief Hansen reported that Highway 36 at Manning Avenue was scheduled to be shut down both ways on Friday. He also reported that Emergency First Responder training would be wrapping up soon and Officer Fahrendorff's one year anniversary was coming up on May 3. Assistant City Administrator/City Clerk Pinski reported that Kaylin Strong at 5711 Oren Avenue North,was chosen as the recycling award winner. She also reported that Spring Cleanup was set for May 7, 2022. Page 6 of 54 City Council Meeting Minutes April 26, 2022 Page 2 of 2 IV. Visitors/Public Comment: None V. Consent Agenda: A. Approve Bills & Investments B. Approve City Council Minutes—April 12, 2022 C. Approve Body Worn Camera Independent Audit Report D. Approve Food Truck for Private Event at Valley View Park on June 1, 2022 E. Approve Food Truck for Private Event at Brekke Park on June 26, 2022 Councilmember Runk, seconded by Councilmember Dougherty, moved to approve the Consent Agenda. Roll call vote taken. Carried 5-0. VI. Public Hearings: None VII. Old Business: A. RFP for Solid Waste and Recycling Pickup and Disposal: Councilmember Liljegren, seconded by Councilmember Runk, moved to approve the RFP subject to final revisions by City staff. Carried 5-0. VIII. New Business: A. 2022 MN DNR Preparing for EAB Grant: Arborist Danielson reported that the MN DNR offered a grant opportunity of up to $150,000 with a 25 percent match requirement for Emerald Ash Borer mitigation. She said she prepared the application, and the City was awarded $119,597.40. She said she was waiting on the contract and the soonest start would be July 2022 through June 2024. She said the grant was for removal of only City owned trees in the boulevards and parks, and the City was required to replant as well. No action was taken. IX. Other Council Items or Announcements: The City Council directed staff to plan for a ribbon cutting for the Noreli Project in October 2022. X. Adjourn: Councilmember Liljegren, seconded by Councilmember Johnson, moved to adjourn at 6:01 p.m. Carried 5-0. Respectfully submitted, Approved as to Content and Form, Jennifer Pinski Mary McComber City Clerk Mayor e. Page 7 of 54 THIS PAGE INTENTIONALLY LEFT BLANK Page 8 of 54 �el - Oak Park Heights Request for Council Action Meeting Date May 10, 2022 Time Required: 1 min Agenda Item Title: Liability Coverage — LMCIT Waiver of Statutory Tort Limits Agenda Placement Consent Originating Department/Requestor Finance — Betty Caruso Requester's Signature R� Action Requested Waive the statutory tort limits for City liability insurance as offered by the LMCIT for 2022-2023. Background/Justification (Please indicate if any prex7lous action has been taken or if other public bodies have advised): The City's statutory tort limits for liability are $500,000 per individual, $1,500,000 per occurrence/aggregate. If the City chooses to "waive the tort limits to the extent of the insurance coverage purchased" the limits would then become $2,000,000 per individual and $2,000,000 per occurrence/aggregate. In effect, the City is purchasing increased insurance coverage. The City has typically made this choice of"waiving the limits" and acquiring more coverage. Staff does recommend the "waiving of the limits" as expressed above as it provides addition liability coverages for minimal cost. Page 9 of 54 LEAGUE iv�`p MINNESOTA CITIES LIABILITY COVERAGE - WAIVER FORM Nlembers who obtain liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT) must complete and return this form to Li1=IC.IT before the member's effective date of coverage. Return completed form to your underwriter or email to pstech(r ln1c.or},. The decision to waive or not waive the statutory tort limits must be made annually by the member's governing body, in consultation with its attorney if necessary. Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision has the following effects: • If the member does not waive the statutory tort limits, an individual claimant could recover no more than$500,000 on any claim to which the statutory tort limits apply. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort Iimits would apply regardless of whether the member purchases the optional LMCIT excess liability coverage. • If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap liability limits are only waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is $2,000,000). The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of claimants. • If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. LEAGUE OF MINNESOTA CITIES 145 University Avenue West PH: (651) 281-1200 PaOR:1@64-1�4281-1298 INSURANCE TRUST St, Paul, Minnesota 55103 TF: (800)925-1122 www.imc.org LMCIT Member Name: Check one.- The member DOES NOT NAIVE the monctary limits on municipal tort liability established by Minn. Stat. 466.04. OThe member WAIVES the monetary limits on municipal tort liability established by Minn. Stat 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of member's goveming body meeting: Signature: Position: 2 Page 11 of 54 THIS PAGE INTENTIONALLY LEFT BLANK Page 12 of 54 NOTICE OF PUBLIC HEARING TO CONSIDER ISSUANCE OF A LICENSE TO ALLOW TOBACCO SALES AT SMOKESHACK MN LLC CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Oak Park Heights, Washington County, Minnesota shall hold a public hearing to consider issuing a license for cigar sales to Smokeshack MN LLC located at 14375 601h Street North, Oak Park Heights, MN 55082. Written or oral comments will be considered. The public hearing shall be held on Tuesday, May 10 at 6:00 o'clock p.m. at the City Hall, 14168 Oak Park Boulevard North, Oak Park Heights, Minnesota 55082. Dated this 15th day of April, 2022. BY ORDER OF THE CITY COUNCIL Jennifer Pinski, City Clerk Page 13 of 54 THIS PAGE INTENTIONALLY LEFT BLANK Page 14 of 54 Oak Park Heights Request for Council Action Meeting Date May I01h, 2022 Time Required: 5 Minutes Agenda Item Title: Stillwater Motors 100 Year Celebration Event- Food Trucks Agenda Placement New Business Originating Department/Requestor Eric Johnson, City Administrator Requester's Signature: Action Requested _See Below Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): Stillwater Motors will be hosting a 100 Year Celebration Event on June 9',2022 and is seeking to provide more than one food truck as it can be reasonably anticipated that the "general public"may be present. Please see the enclosed submission outlining the event, layout of vendors, tents and anticipated times. There is no alcohol planned, Event will end at 7 pm+/- and lies entirely in a commercial district. The application was received in late April—not quite 60 days for the more than one food truck parameter as outlined in 1401.02 D. i. However,there was adequate time for review. Staff has no immediate concerns with the proposal but would note in any final documentation that the Applicant—beyond these Staff does certainly recommend approval: 1. Be prepared for heat and other emergency medical services D A public orrnivate entity may permit the operation ofa mobile food truck(s) Cur their property for the purposes of sen-ing the needs of a special eeentwhere the 2. Ensure signage for egress and ingress is adequate. general public may be present but Shall first secure a permit from the City.. 3. Ensure all food vendors are licensed by the State or County. i. if only one mobile food unit will be utilized for a special event,this mac l 4. Work with Police Chief Hansen if any issues are anticipated. approved administratively bythe City with the property oRmersedangEue_; permission not less than ld calendar days prior to the event. ii. Any speci al event that desires operation ofmore than one mobile facd unit �nd or opera'cs ter more than=one dw, the prcrertm.ov_te_sha'l first secure permissicn from taeC.�:Council and?ctal:stake Lich app:ication en to=ms pre•;ides;r,:he Cit not less than sixty calendar dans prior a_c event.Iae Cir:Ccstcilmayplacerestrictions amcontingn:ciesonsachperm::sca to pretest tl_e general heath,safety and w, lfare of the community. iii. In addition to any special event permitting regulations:the City may permit up to hr-o(2)special events per calendar year(January through December) i;here mobile food units mill be located.and totaling a maximum offive days calculated either consecutively or staeeered. Page 15 of 54 Narrative: The event is our 100 " Anniversary outdoor Celebration as a Raduenz Family owned dealership. Stillwater Motors has been a mainstay in Stillwater/Oak Park Heights/Bayport/Lake Elmo for 100 years! We are a 4 generation Raduenz family-owned business; 2 generations currently run the dealership!! We are planning a Carnival Themed - Baseball, Hot Dogs, Apple Pie and Chevrolet outdoor celebration in our parking lot. We will have food, games, a band, a car show, as well as a few booths promoting Conservation, Recycling, Green Energy awareness. 1. Thursday, June 9, 2022 from 4-7 pm.. 2. Band hours: 4-7 pm. 3. Food trucks: 2-6 depending on availability of vendors. 4. Vendors - Sustain Stillwater and Wild Rivers Conservancy and perhaps 2 more will have informational/educational displays - no selling/swapping will take place. 5. Signage will be on our electronic billboard on Stillwater Blvd and the rest are noted on the diagram. The event will take place in the South parking lot. Page 16 of 54 /r f i 4 i 1 s� �u r-- ,.. t lZ IV 4 , e1 .__._. Al- 'if 11 T G M City of Oak Park Heights 14168 Oak Park Blvd. N • Oak Park Heights, MN 55082 Phone (651)4394439 • Fax(651)439-0574 www.cityofoakparkheights.com Temporary "Special Event" Sign/Banner & Temporary Outdoor Sales Tent Permit Application PLEASE TYPE OR PRINT f Applicant's Name: J 1,44 11� � All- �` Title. c 7 Business Name: —b }" Address: Street City State Zip Phone: `f? Fax: 4?'/ N3the . 09Applicant Email Address: _lJ�- } evS -h "'"1 W_ Type: Check All Applicable -, / 4 Banner Sign Balloon Tent _Other: Description of Item(s): lnciude message content, location, exact dimensions of item(s) and how it/they will be erected (e.g. banner attached to building wall). Please use the back of this application if you need additional room. For tent placement a site plan must be submitted with this application, showing location, number of parking spaces, if an displaced, etc. i ,L" ` ( (A W Date Item(s) Will Be Erected: [,' Dated Items Will Be Removed: • 50 Days Maximum Per Calendar Year J By signature below, the applicant hereby agrees to work in accordance with the Ordinances of the Local Municipality, State Building Code, and the requirements enforced by the City of Oak Park Heights. The applicant further agrees to place and remove temporary signage as approved and notify Code Enforcement of any change to desi n, locatio or placement duration. r Dated: r A licant's Signature For Office Use Only: Julie Hultman, Building Official Date Issued: Planning & Code Enforcement Duration: Direct: (651) 351-1661 Accumulated Duration: FAX: (651)439-0574 Permit Fee: None Email: jhultman@cityofoakparkheights.com Permit GrantedlDenied by: Reason for Denial (if denied): g e1 of 54 � ckcvd C&-)Q&,--)Qs- 0-L zoo,+/-- Temporary "Special Event" Sign/Banner & Temporary Outdoor Sales Tent Permit Application Page 2 Continued Description (from page 1): VA 1 h / r � r Site Plan: Valk AATA1016KT Site Plan —Additional Information: Page 20 of 54 R 10.05.18 Oak Park Heights Request for Council Action Meeting Date May 10`h, 2022 Time Required: 5 Minutes Agenda Item Title: 581' Street—Traffic Speed Warning Signals and Parking Area Agenda Placement New Business Originating Department/Requestor Eric Johnson, City Administrator Requester's Signature: Action Requested —See Below Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): With an increase in traffic on 58th related to local construction as well as longer term speed concerns, the City Council did discuss the possibility of installing speed signage and possible police car parking area at its initial Goalsetting Workshop in April. Staff has secured estimated costs and quotes for such items: 1. Installation of TWO SPEED Signs: $ 5,970.00 (Traffic Control Corp) 2. Installation Parking Pad Area/Curb Cut: $13,385.00 (Bell Exc.) TOTAL: $19,355.00 The approximate locations of these are noted on the attached map. As this is not a budgeted item, a possible funding source could be if the City Council desired to move forward would be the NET FUND BALANCE: Remaining 2021 Unspent Budget Funds was: $317,996 City Net fund balance as of 12/31/21: $932,284 Page 21 of 54 �Y�• _ �a tey3s w c a f Nu R r A. a oxm IUU L , e r lk �S e R ♦ 19iA i 4 FSR g a a Ilk I � � f Rs ♦a m . ,. � '��t; �_ � � ;-+mak��n.��' �,1"� I:..... ��,w fF"F �• K��f �'' �' , � ��'*,�;�•,� Y.�'"� s W� •+ 'k`vp fes` � �fh �.; fr jr J x 1 .,,. `_ - = •y.;* ate •„F 1 <F. i Viol u5 0 r - < k• F- 1 rc 1 � i 0 � � 9 a� � �`� �t $R>e• baa�,x ea.•, 77, , h q Page 22 of 54 < ,$ELZ Estimate Date Estimate# EXCAVATING ,T= 4/29/2022 2196 Excavating,Inc. Stillwater, MN City of Oak Park Heights Project 14168 Oak Park Blvd North P.O.Box 2007 Parking Pad Oak Park Heighs,MN 55082 Item Description Total 03 Excavation Traffic control. Sub cut all top soil. Saw cut and remove curb.Deliver,place and compact class 5 base.Install 13,385.00 concrete curb and parking pad per plans.Black dirt and seed around new parking pad. Total $13,385.00 Bell Excavating Inc Bill Wolfe Excavating P.O. Box 775 Stillwater, MN 55082-0775 651.439.6375 651.430.2256 Page 23 of 54 TRAFFIC CONTROL QUOTATION C O R P O R A T I O N 5651 MEMORIAL AVENUE OAK PARK HEIGHTS, MN 55082 Number 640161 PHONE: 651-439-1737 Page: 1 of 1 To: 13158 OAK PARK HEIGHTS, CITY OF 14168 OAK PARK BOULEVARD N OAK PARK HEIGHTS MN 55082-6476 Quote Date: 4/14/2022 Expires: 6/13/2022 Terms: NET 30 BASED ON APPROVED CREDIT FOB: DESTINATION-FRT CHARGED Attn: Salesperson: BARNEY SACHS Email: Email: BSACHS@TCC1,COM Phone: 651-439-4439 Fax: 651-439-0574 Phone: 651-439-1737 Letting Date: Location: Book 1 Call/Item: Description: RADAR SPEED SIGN Contract No: Part Number!Description Unit Price Qtylum Net Price SAFEPACE EV11 FM SPEED SIGN-SOLAR 2,985.00 2.00 EA 5,970.00 11" LED DIGITS (AMBER), SOLAR POWERED WITH 20W PANEL,A/C COMPATABLE, WHITE BACKGROUND 1 BLACK LETTERING, DIAMOND GRADE SHEETING, SPEED VIOLATOR STROBE - UNIVERSAL BRACKET MOUNTING KIT *2 YEAR WARRANTY*- INCLUDES 1 YEAR OF SAFEPACE CLOUD CONNECTIVITY, ACCESS TO TRAFFIC DATA AND ANALYTICS, BATTERY POWER STATS, SPEED ALERTS "DOES NOT INCLUDE INSTALLATION* Lead Time 7-10 BUSINESS DAYS Item Total: 5,970.00 Misc Charges and Adjustments: 0.00 Quote Total: 5,970.00 Pricing does not include applicable sales taxes,ff order is to be exempt sales tax, documentation must be provided at time of order. Additional terms may apply.Review ourfull Terms&Conditions of Sale at www.trafficcontrolcorp.com. _ Paga 4 of Sd ALL TRAFFIC Alf Traffic Solutions Inc. QUOTE Q-67295 S o t u T 10 N 5 14201 Sullyfield Circle, Ste 300 DATE: 05/05/2022 PAGE Chantilly, VA 20151 No: i Phone: 814-237-9005 Fax: 814-237-9006 Mail Purchase DUNS #: 001225114 Questions contact: Orders to: Tax ID: 25-1887906 MANUFACTURER: Independent Sales Rep: 3100 Research Dr. CAGE Code; 34FQ5 All Traffic Solutions State College, PA Owen Lauerman 16801 (571) 549-3766 Contract: x GSA: GS-07F-6092R olauerman@alltrafficsolutions.co m BILL TO: SHIP TO: Oak Park Heights Police Dept Oak Park Heights Police Dept 14168 Oak Park Blvd N 14168 Oak Park Blvd N Oak Park Heights MN 55082 Oak Park Heights MN 55082 Attn: Steve Hansen Billing Contact: 0034u00002cXZ9gAAG PAYMENT CUSTOMER: Oak Park CONTACT:(651) 431-4723 TERMS: Heights Police Dept Net:30 ITEM NO: DESCRIPTION: QTY: EACH: EXT, PRICE: 4200561 Shield 12 Speed Display; base unit wl mounting 2 $2,697.73 $5,395.46 bracket /1001626 VZW communications prep 2 $0.00 $0.00 4000716 Solar battery kit, (Sh12,Sh15,SA18,iA18): 26Ah 2 $235.52 $471.04 batt & enclosure, wl solar controller 4000659 Solar panel, 50W; includes bracket for pole and 2 $450.00 $900.00 harness 4001299 3 Year Warranty 2 $0.00 $0,00 4000641 Shipping and Handling Common Carrier 1 $300.00 $300.00 4000548 YOUR SPEED wrap, 24" x 30"full size sign 2 $81.36 $162.72 MUTCD, for Sh12, WHITE HIP Special Nates: SALES $7,229.22 AMOUNT: TOTAL $7,229,22 USD: Duration: This quote is good for 60 days from date of issue. Shipping Notes: All shipments shall be FOB shipper.Shipping charges shall be additional unless listed on quote. Taxes: Taxes are not included in quote. Please provide a tax-exempt certificate or sales tax will he applied. Warranty: Unless otherwise indicated,all products have a one year warranty from date of sale. Warranty extensions are a component of some applications that are available at time of purchase.A Finance Charge of 1.5%per month will be applied to overdue balances.GSA GS-07F-6092R Authorization: By Signing below, I indicate that my organization does not require a purchase order and I am authorized to commit my organization to this order. Page 25 of 54 �„ ,.... fir. �� • t a. 1 r 1 r i r• + r • 1 1 1 1 r r r a 1 r�1 r r r 1 r •r 1 i i 1 1!1 ��' +, y ^eF n( AY Pr�,ri y YOUR AF11, r FFF r. �k 0ADAR SPEED AI ITrafficSol utions.com lie YOUR • • SPEED • • • j f A yp i y zd Fr Twa-. LIGHTWEIGHT FLEXIBLE POWER OPTIONS Built for ease of use, it's the lightest, most portable Achieve up to several weeks of run time.A dedicated sign available anywhere,and it still meets the MUTCD compartment allows all-weather battery replacement. minimum 12-inch digit size. Optional solar panel provides round-the-clock convenience and cost-savings SIMPLE, UNIVERSAL MOUNTING Permanent or portable, one-person install in under a DURABLE CONSTRUCTION minute to U-channel, any shaped pole, hitch mount or The welded aluminum enclosure, concealed mounting trailer using our integrated mounting system. hardware, shatterproof Lexan and graffiti-resistant power coating make the Shield super tough, Withstands 150-mph winds, rain, cold and other harsh '-- environmental conditions. YOUR YOURRIGOROUSLY TESTED AND CERTIFIED )EEO Fi I Tests include radar accuracy, power recovery, SPEEDautonomous battery operation,crash resistance. r Shield 12 Shield 75 = MADE IN THE USA 27 of 54 Product S! • YOUR YOUR, Shield 12 SPEED ` ; Digit Size 12"(MUTCD min.) Dimensions 13.5"H X 15.5"W X 2.6"D Shield 12 and Shield 15 are avoilable with optional Weight 12 lbs.(including mount) yellow or white wrap. Shield 15 Digit size 15"(2 metric digits) 41 Dimensions 17"H X 24"W X 2.6 W , Weight 18 lbs.(including mount) r Common Hardware Options YO SP E Data logging, Bluetooth,Violator Alert, Metric, 3-digit display Cloud-Based Reporting and Accessibility Access real-time traffic data,generate ready-made speed and volume reports and share with your constituents from any Internet-ready device, Identify hot spots and prioritize enforcement. No more traffic data He management! MAXIMIZE RESOURCES AND EFFECTIVENESS WITH SC RO Q LSPEED REAL-TIME DATA AND REMOTE SIGN MANAGEMENT LIMIT Use your Web-enabled Shield radar speed sign to: • Increase driver speed awareness 25 • Resolve speed complaints WHEN CHILDREN • Augment officers in school zones ARE PRESENT • Conduct quick stealth traffic studies • Prioritize enforcement locations YOUR • Make work zones safer TEED • Strengthen community relations • Gather data to secure a grant • Spot trends and hot spots • Demonstrate the results of your traffic safety program w PEI nn'' Safety Access All Your � " in U��y�� 0U�o�� DPlace ��U�� U�� with TraffiCloud' ' ATSTraffiClOud is patented, cloud-based software ^ ° for managing all your traffic safety data and equipment securely from any (OtGrnet connection. Take a demo OfTraffiClOud and discover the benefits '�— -- Ofautomated traffic management. Learn more at Alltr@fficso/UtiODs.Co0O/ solutiqDS/traffiC/OUd Equipment Management G Reporting ^ Nomore driving tnequipment tomonitor, check ^ Save time collecting, compiling and distributing batteries orprogram information ^ Check status and change settings from any Internet- ^ Identify trends toallocate resources and beproactive connected device ^ Schedule reports for recurring emai| delivery 10 ^ Send nsingle message tomultiple signs atonce whomever you designate ^ Specify who tonotify when certain conditions occur ^ Achieve greater awareness with alarms nrby requesting generated images* ^ Know immediately about low batteries, high speeds, tamperin�, con�estionandmure ~ Capture ir»aQesbased nnspeed,tannper|ng.time intervals orupon request Mapping ^ Review, edit, print and act onuseful images *Images can beused toidentify vehicle make and color but are not x/PRquality ^ Manage your entire program through anintuitive visual interface Premier Care Support Plan ` Interactive map provides a window to all system ^ Geta perpetual warranty and real-time remote diagnostics with your Traffi[|nudsubscription ^ 5O%discount onrepairs due toaccidental damage or vandalism ` 50%off equipment batteries ATS products are made in(he USA in conipl/ance vil I h b or h m2 B'iyArnerica Act and the Buy American Act,Al I Traffic solutions is a BuyBoard vendor for the nuyBvardNational punxa$ngrovpe/anve.w,cevp.evivasale Source documentation for any products connected tuTr"fnc|oud �comp|� |/u nfporchoseoptions can uefound onour weus/'e csxr co^',,ccnumb� as-u7p+oezn � � 1-f C O Q Q C �; rz rr S", U� LU E U X O J Q 6 aQ L y4 L/0� YI M o 0 M k< Opp F Page 30 of 54 u ., sw 0 yy r r 4 3 � t q N ip y: ttttt�t �V. i� .-'��33333333333333)'. LU LU i " n O P Q 4 a k � a h- CL cmu Co �U Y� il C- p V , ^ Aui LJ CL 7-1 E x f ,�y�• ` � N.t' M t M 1+b> 8 IM�s.3D*!M �'�•� f a • Y' IX rc z .... yam.. ¢ � t" � \ :a .7^o'D ifi DE• ETee r , _ � - � ��. v � ,.- S `° g5 -'I - ` '�. a ,t i. D ?tlr96 1;in I r M r e v. a �w-a D . CONCRETE SLAB SHALL BE 7" THICK, CONCRETE APRON SHALL BE CONSTRUCTED ON 4" COMPACTED CLASS 5 GRAVEL BASE (SEE SPECIFICATIONS) 3/4" PER FOOT 18" VARIABLE 10' OR R.O.W. LINE, WHICH EVER IS GREATER VARIABLE GRADE a � a a 7" CONCRETE PAVEMENT 4" CLASS 5 BASE SECTION A-A INCIDENTAL TO APRON NO SCALE POUR CURB INTEGRAL PAYMENT AREA WITH CONCRETE SLAB AS SPECIFIED A A EXPANSION JOINT (TYP) PLAN NO SCALE CONCRETE DRIVEWAY APRON LAST REVISION: March 2008 Stantec COMMERCIAL PLATE NO. OAK PARK HEIGHTS, M N STR-8 Page 33 of 54 THIS PAGE INTENTIONALLY LEFT BLANK Page 34 of 54 Oak Park Heights Request for Council Action Meeting Date May 101h, 2022 Time Required: 5 Minutes Agenda Item Title: EDAM - Economic Development Association of Minnesota Conference—HOST CITY Agenda Placement New Business Originating Department/Requestor Mayor Mary McComber Requester's Signature: Action Requested See Below Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): As a representative of a HOST CITY to the new State Energy Transition Advisory Committee—there are elements of the upcoming EDAM Conference that may be beneficial: https://www.edam.ors/EDAMJEvents/2022/Conference/Summer/Home.aspx?Event Tabs=2#Event Tabs I would like to attend and request the City fund related costs of registration and lodging. The costs are $345.00 for the registration—plus lodging if not available on site—June 1-3 at the Grandview Lodge in Nisswa. Funding potentially from Mayor and Council Travel and Conf.Budget which has a 2022 allocation of $20,000 for which approximately$ 14,000+/-is generally allocated—see summary on the next page provided by City Staff. Page 35 of 54 BUDGET WHERE MCCOMBER RUNK LIUEGREN JOHNSON DOUGHERTY Experienced Officials Conference $ 225.00 $ 225.00 $ 225.00 $ 225.00 $ 225.00 Hotel Travel $ 75.00 $ 75.00 $ 75.00 $ 75.00 $ 75.00 Annual League on Minn Cities Conference $ 400.00 $ 400.00 $ 400.00 $ 400.00 $ 400.00 Hotel-Duluth $ 400.00 $ 400.00 $ 400.00 $ 400.00 $ 400.00 Travel $ 200.00 $ 200.00 $ 200.00 $ 200.00 $ 200.00 Joint Legislative Conference $ 100.00 Travel MN Mayors Conference $ 130.00 Hotel $ 250.00 Travel $ 250.00 MN Women in City Government-lunch $ 20.00 Regional Metro Management Meeting National League of Mn Cities $ 700.00 $ 700.00 Hotel $ 1,500.00 $ 1,500.00 Travel $ 700.00 $ 700.00 Miscellaneous Milege $ 550.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 14,000.00 $ 5,500.00 $ 1,400.00 $ 1,400.00 $ 4,300.00 $ 1,400.00 Remaining... $ 6,000.00 Total Budget $ 20,000.00 Page 36 of 54 4e, - Oak Park Heights Request for Council Action Meeting Date May 10th 2022 Time Required: 5 Minutes Agenda Item Title: Approve Agreement Authorizing—Bike Event for Sunrise Rotary on 8/14/22 Agenda Placement New Business Originating Department/Requestor Eric Johnson, City Administrator Requester's Signature Action Requested Authorize the Sunrise Rotary Bike Ride Event—2022—Subject to Final Agreement. Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): The City has received a request from the SUNRISE ROTARY group that would like to hold a bike ride event through the City on August 14th, 2022. This year, this event is hoped to take place in the St. Croix Valley—see the enclosed maps and is estimated that 300+riders would take part in the various loops. This event is not a race, but rather a participatory ride. Mr. Rick Heidick from the Sunrise Rotary will be present at the 6 PM Meeting to offer more information. Attached is a draft agreement that should satisfy City concerns, including garbage clean-up, emergency planning, rest-stops and rider safety. A request for funds of the standard $1,000 escrow and $500 impact fee will need to be paid prior to signing by the City of the Permit Agreement. Requested Action: Authorize event to be held within the City and authorize staff to work with the applicant to finalize the Agreement subject to the final terms and conditions as may be required by the Chief of Police and City Administrator Page 37 of 54 BRIDGE THE VALLEY— Bike Rally Sunday,August 14th, 2022 Sponsored by: Stillwater Sunrise Rotary Club Event info. For Oak Park Heights Eric, There are two routes that go through Oak Park Heights this year. The route maps for Oak Park Heights are shown below. The routes go CCW from downtown Stillwater, using the Browns Creek and Gateway trails. Then goes back east through Lake Elmo and Oak Park Heights. The 27 mile route then links up with the new Crossing Bridge,going over the St. Croix where it links with the new Loop Trail and comes back over the Lift Bridge into Stillwater,while the 45 mile route splits with the 27 and goes south before the river. I do not envision that there is any need for police support from Oak Park Heights. We are working with Washington County to address all the major county road crossings. I also do not anticipate any road closings. We believe that the roads chosen through Oak Park Heights are roads that bicyclists use frequently, and we will be relying on our participants to remain safe and observe all traffic laws. There are two rides using this same route this year. They are: The 45 mile route: Riders will be registering from 7-8 AM on Sunday, August 14th. The riders will enter Oak Park Heights approximately 17 miles from the start, so I would envision the riders to pass through OPH between 8AM and noon. The 27 mile route: Riders will be registering from 8-9 AM on Sunday, August 14th. These riders will also enter Oak Park Heights approximately X17 miles from the start, so I would envision the riders to pass through OPH between 9AM and noon. This is our second year for the event, and we had 492 riders total for last year's event. We are hoping for some growth in participation this year, and would envision approximately 800—900 riders (or approx.. 60%-80% increase), but are capping the ride at a maximum of 1500. Last year, the 27 mile had 154 riders, and our 40 mile route had 121 riders. With a 60%-80% increase, these estimated combined number of riders for these two rides through OPH would be approx.440 to 500. Since the two ride starts are staggered, I would envision the largest contingent of riders to be between 9AM to 11AM. This year, we are also planning to have a supported rest stop for participants at Cover Park. The event rest stop sub-committee has already contacted OPH Parks to reserve the facilities at Cover Park and coordinate the use of the park on the day of the event. All proceeds from this event go to the Stillwater Sunrise Rotary Club. Rotary is a service organization with over 1.2 million members worldwide, and whose commitment is "service above self". The proceeds from this event go towards a number of local and international service projects. Page 38 of 54 Please let me know if you need any other information for this event. Thanks. Rick Heidick Stillwater Sunrise Rotary Club Bridge the Valley—Bike Rally(co-lead) artyhide@gmail.com 651-274-6351 25 MILE ROUTE DETAILS: ,omea, f • ' s� wate k NelgMs J Full 25 mile Route ...,'__. Urve—C' fF'S'. 'u T4tt:"I rig lI/ESC if,• i+r•' t . y r e�cF`trlpStaRcJ�_— ,Roau t _ e � 1 . Z � -•:a as L c + .._. w }na�6iLnY1W'b Page 39 of 54 45 MILE ROUTE DETAILS: it Full 45 mile Route Dab" Pt : k r cm - e f I,I 9 q.1.4 G C z M nth-r�:e°n b � Page 40 of 54 CITY OF OAK PARK HEIGHTS—STILLWATER SUNRISE ROTARY BICYLE RIDE AGREEMENT —2022 THIS AGREEMENT is made this day of , 2022 between the CITY OF OAK PARK HEIGHTS, Washington County, Minnesota ("City"), and the STILLWATER SUNRISE ROTARY CLUB, a non-profit corporation, hereafter referred to "SUNRISE ROTARY". RECITALS 1. The City hereby authorizes SUNRISE ROTARY to route the "2022 Bridge the Valley — Bike Rally" ("Ride") through the city in order to foster and promote tourism/commerce within the City and the St. Croix River Valley. The Ride route will be signed on August 12th , 2022 and held on August 14th, 2022 2. Ride Routes. (See Map — "Exhibit A") SUNRISE ROTARY shall provide all final route maps to the City not later than August 1 st, 2022. No route deviations shall occur in the City without the prior approval of the Chief of Police. 3. Fees. SUNRISE ROTARY will pay to the City an impact fee of $500. This fee and required escrow(see Section 8)shall be remitted to the City by August 1,2022. If the amounts are not received by August 1, 2022 the Ride will not be permitted to be run in the City and this Agreement shall be void. The $500 impact fee may be reimbursed to SUNRISE ROTARY by the sole discretion of the City Council if the Council determines that the SUNRISE ROTARY is a benevolent, charitable organization whose purpose in conducting this event is to raise funds for charitable purposes. This reimbursement request must be made to the City prior to Dec 31st, 2022 with documentation provided that such event meets the City defined criteria. Page 41 of 54 Rider/Traffic Control. The identified critical route intersections within the City of Oak Park Heights will be controlled by Sheriff Personnel or forces of the Sunrise Rotary. There shall be no City Police involved in the management or monitoring of the race route. In addition, homes on the course shall receive a direct mailing from SUNRISE ROTARY, not later than August 1st, 2022 informing them of specific Ride times and will be given a direct"Rideline"number to reach on Ride day; such number will be staffed from 6:30am through 5:OOpm on the day of the event. 5. Siunaue Removal: All route signs will be removed by SUNRISE ROTARY no later than 10:00pm. the day of the Ride. 6. Garbage and Rubbish Removal. All garbage and refuse generated by the Ride, including that left by spectators,will be removed properly and disposed of by sundown on the day of the Ride by SUNRISE ROTARY staff and volunteers. SUNRISE ROTARY will be responsible to reimburse the City for any subsequent cleaning determined to be necessary by the City as a result of the Ride. 7. Insurance, Hold Harmless, and Indemnity. SUNRISE ROTARY agrees to indemnify and hold harmless the City with regard to any claims, causes of action or demands that might be brought against the City arising out of the events authorized by this Agreement; and further, SUNRISE ROTARY agrees to provide to the City evidence of insurance coverage of at least$1,500,000 of combined single limits covering claims that might be brought against them that arise out of the events authorized by this Agreement and to name the City as an additional insured Page 42 of 54 on their policy. This proof of insurance shall be provided to the City Administrator not later than August I st, 2022. 8. Ci . Costs. SUNRISE ROTARY must reimburse the City for all costs (if any) incurred by the City to allow such Ride,including but not limited to City Police Department,Public Works Department, Fire Department and as needed to safely conduct the Ride as agreed herein. A refundable escrow deposit of $1,000.00 shall be made to the City by SUNRISE ROTARY no later than August 1, 2022. This amount shall serve as a security to the City and shall be reimbursed to SUNRISE ROTARY at such time SUNRISE ROTARY pays to the City all fees or costs incurred by the City and/or penalties due. The City shall invoice SUNRISE ROTARY within 30 days of the Ride for all City costs incurred for the Ride. 9. Term. The term of this Agreement is for six-months from the date of signing unless terminated earlier by the City in its sole discretion for cause. In the period immediately following the Ride, the City agrees to meet and confer with SUNRISE ROTARY, in order to evaluate the impact of the Ride on the community. If the evaluation reveals a positive impact on the community, the City agrees to consider subsequent contracts. 10. MNDOT / Washington County. This Agreement shall become immediately void and SUNRISE ROTARY may not hold the Ride in the City unless and until it provides a copy of its written permission / agreement document from both the State of Minnesota and Washington County. Copies of these documents must be provided to the City not later than 4:00 pm August 1, 2022. Failure to provide these documents by such date and time will result in the automatic Page 43 of 54 revocation of this permit. Upon the receipt of these documents, these documents shall be affixed to this Agreement as "Exhibit B". 11. Penalties. Failure on the part of SUNRISE ROTARY to comply with any specific or general provisions of this Agreement, including the providing of the required documents and actions may result in the City implementing monetary penalties in the amount of$200.00 for each violation and/or the City revocation of SUNRISE ROTARY's permission to hold this Ride within the City. The City will provide written notice to SUNRISE ROTARY for each violation and will bill SUNRISE ROTARY for such violation,holding any escrow as security until payment is made in full. The City may also conclude, through the decision of the Chief of Police that SUNRISE ROTARY has not provided the required documentation and in the required timelines and the City may then revoke the permission to hold the Ride within the City limits, as determined by the Chief of Police. It remains SUNRISE ROTARY's responsibility to provide the required documents in a fashion wholly consistent with the dates stated in this Agreement. 12. Joint-Use. This Agreement does not provide SUNRISE ROTARY with sole permission to utilize the City streets and right-of-ways along the approved route. SUNRISE ROTARY and its event participants are obligated to use extreme caution while participating and executing this event. Unless explicitly stated herein, no authority is granted to SUNRISE ROTARY to preclude any other use of public thoroughfares by the traveling public. Page 44 of 54 13. Emergency Operations Plan. SUNRISE ROTARY shall have a written Emergency Operations Plan and shall be provided to the City not later than August 1st,2022.Failure to provide the City with a reasonable and professional Emergency Operations plan shall result in the City not permitting the ride to move through the City. The Emergency Operations Plan shall be affixed here to as "Exhibit C." 14. The City makes no warranty that the route and/or roads selected by SUNRISE ROTARY are in a condition that best suits this planned event. The City maintains its roadways consistent with the minimum standards as required by law. The use of all such roadways is non- exclusive and all riders shall obey all traffic laws. SUNRISE ROTARY is obligated to address any roadway conditions that it may deem unsafe for its riders and correct such deficient or re-route its riders to a safe alternative. IN WITNESS WHEREOF, the parties have set their hands effective the day and year first written above. SUNRISE ROTARY City of Oak Park Heights By By Rick Heidick Mary McComber, Its Mayor Stillwater Rotary Club —President-Elect Bridge the Valley-Bike Rally - Chair ATTEST: By Eric Johnson, Its City Administrator Page 45 of 54 Exhibit A: ROUTE MAP r t - _- ._ �'-'atrr•`�'r�r3t h��rr�rPi-- ___. �,_,..r,—_--- — ��.°�I �,:srr.r stillwate { I Detail "C" Detail "A" Detail "B" '. Bavp FULL ROUTE MAP Page 46 of 54 ter---- »-..._--I .::DCII T� I � � Street-N( ,�tio�lh f;-ry;•�..1- J ' � Cloverda e i! 2 _ � M y v n 8r � o 4. DETAIL "A" 6,OV)Street%oath(N,�rm Fluff ° ile Roid} .._ .._...moi...,_ { r now ri,( 15i� t M ��iir►a�rY2 { C 3 0 0 0 s 59th Street North I ' °- 5 rn y CL C m m < t a D D O t eb rCu 3 C C Z ro A O 2 o O_ a �^ Oak aark eights �. 57th Street North 77(ii S'-eet Nnrth 0 O 2 v 56th Street Nor, c h �y cr Upper 56th Street North \aP etNot DETAIL "B" Page 47 of 54 .n S8th Street No�t1� v � 7 lD d DETAIL "C" Page 48 of 54 Exhibit B: MNDOT (STATE)/Washington County Approvals MnDOT: Being finalized and will be forwarded s parately prior to August 1st, 2021 Washington County: Completed, approved pen t is attached separately City of Stillwater: Completed, signed contract i attached separately TO BE UPDATED IN FINAL for 2022 Page 49 of 54 Exhibit C: Emergency Operations Plan Emergency Operations Plan is completed and attached separately. Page 50 of 54 fi it 4 illy■I�I�ciV'� I�� . iAl!i91Lnr,iGnernrrc, BRIDGE THE VALLEY— Bike Rally Sunday, August 14th, 2022 Sponsored by: Stillwater Sunrise Rotary Club Event Emergency Plan The Bridge the Valley— Bike Rally will have five routes that all start and finish in downtown Stillwater, at the end of the lift bridge. This is our second year for the event. Last year we had 492 participants and are hoping for approximately a 60% -80% increase, which would target the number of participants at 700-800, but there is the potential for more and we are capping the ride with a maximum of 1500 total registered riders Every county and municipality where this ride will pass through will be notified, and each county and municipality will submit the event plans and routes to their police, fire, and emergency personnel. We are working with Washington County to address all the major county road crossings. Last year, the Washington County Sheriff's department had determined a number road crossing that constitute some degree of risk to the event participants due to crossings of busy roads. Other roads with trail crossings had been designated as needed an event volunteer to be at the crossing and assure that the event participants are stopping and crossing the roads safely. We will follow the same methodology this year and work in conjunction with the Washington County Sheriff's department to assure management at all road crossings with a higher degree of safety risk. As we did last year,we will also review the event with Lakeview Hospital and Washington County EMS. There will be six emergency vehicles stationed around the event: • 2 at the Stillwater downtown hub • 2 at the Wisconsin Blue Star Trailhead site • 1 in North St. Paul • 1 to be a floater and be positioned wherever necessary We will also have designated as route "sweepers". These individuals will be in cars/trucks/vans traversing the event routes and will stop and address any event participant who needs assistance or is in distress. Emergent Management Plan— Day of Event • All riders will be instructed to call 911 if they are in distress—from anywhere they are on any of the courses • Washington County(MN) and St. Croix County(WI) are on alert with resources available • Emergency vehicles are strategically stationed around the routes • A mobile phone number of an Event Team person will be provided to all participants to call if they have any issues on the routes. This point person then will immediately connect the participant to the appropriate resource. Page 51 of 54 • Event volunteer"sweepers" will be traversing the routes and respond in the case of any rider that they see is in distress. The sweepers will not administer medical aid, but can call emergency for the rider or carry the rider and bike to the appropriate location. • Sheriff's Deputies and event volunteers stationed at the intersections and trail crossings that pose the most safety risk for the participants. Please let me know if you need any other information for this event. Thanks. Rick Rick Heidick Stillwater Sunrise Rotary Club Bridge the Valley—Bike Rally(co-lead) artvhide@gmail.com 651-274-6351 Page 52 of 54 Oak Park Heights Request for Council Action Meeting Date May 10th 2022 Time Required: 5 Minutes Agenda Item Title: Schedule Council Communication/ Teambuilding meeting Agenda Placement New Business Originating Department/Requestor Council Member Chuck Dougherty Requester's Signature: Action Requested _See Below Background/Justification (Please indicate if any previous action has been taken or if other public bodies have advised): I would like the City Council to schedule a session with a professional firm /entity that can lead the City Council in a more directed dialogue to improve Council communication, teamwork and setting strategic goals. Such discussion would likely take a full afternoon. To that end, I propose the hiring of someone clearly capable of such scope/process and would like to see that process or conversation held prior to June 30th, 2022. 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