HomeMy WebLinkAboutBudget Amendments General Fund Budget Reconciliation
12/31/2004 101
Final
Approved Amended Actual and Department Adjustments Total
12/9/03 Budget Approved Changes 7/13/04 10/12/04 10/26/04 Adjustments
FINANCIAL COMMITMENTS:
1. Expenditures
General Management 63,375 63,375 0 0
Mayor and Council 63,990 63,990 0 0
Legal 30,000 30,000 0 0
Elections 5,790 5,790 0 0
Administration 177,710 177,710 0 0
Planning and Zoning 29,150 29,150 0 0
Finance 159,950 159,950 0 0
EDP(Computer) 20,000 20,000 0 0
Auditor 14,500 14,500 0 0
Insurance 250,350 250,350 0 0
Assessor 18,700 18,700 0 0
Engineering 27,000 27,000 0 0
Police 880,155 880,155 0 0
Fire 118,185 118,185 0 0
Building Inspections 110,285 134,785 24,500 24,500 24,500
Animal Control 1,900 1,900 0 0
Street Maintenance 40,010 45,010 5,000 5,000 5,000
Snow Removal 61,900 61,900 0 0
Street Lighting 48,000 48,000 0 0
Arborist 12,905 12,905 0 0
Sanitation/Waste 88,500 88,500 0 0
Tree and Weed 12,600 15,850 3,250 850 2,400 3,250
Recreation 110,395 110,395 0 0
Contingency - General 10,000 9,150 (850) (850) (850)
Subtotal 2,355,350 2,387,250 31,900 Total 0 2,400 29,500 31,900
2. Transfers Out:
To Budgeted Projects Fund 99,800 99,800 0 0
Total Expenditures 2,455,150 2,487,050 31,900 0 2,400 29,500 31,900
FINANCIAL RESOURCES:
1. Revenue:
Tax Levy: 1,919,203 1,919,203 0 0
Licenses and Permits 157,315 181,815 24,500 (24,500) (24,500)
Fines & Forfeits 69,000 69,000 0 0
Other Aids 81,778 81,778 0 0
Charges for Services:
General Government 15,000 15,000 0 0
Development Chgs 0 0 0 0
Bayport Permits 41,000 41,000 0 0
Charges to Other Fds (Adm Fee) 90,860 90,860 0 0
Interest Earnings 28,000 28,000 0 0
Other Revenue 60,900 60,900 0 0
Total Revenues 2,463,056 2,487,556 24,500 Total 0 (24,500) 0 (24,500)
Revenue over (under) Exp. 7,906 506 (7,400) 0 (26,900) (29,500) (56,400)
Ci,, Council Meeting Minutes
July 13, 2004
Page 3 of 4
Discussion was held explaining to residents the origin of the charge and its
shift from County property taxes to cities and garbage haulers. Mayor
Beaudet reviewed the history of the City's objections to Washington
County and stated that the July 13, 2004 letter from Washington County
Commissioner Stafford is offensive.
Mayor Beaudet, seconded by Councilmember McComber, moved to
instruct the City Attorney and City Administrator to direct a response to
Washington County. Carried 5 — 0.
Discussion was held concerning the legality of Onyx collecting a bill on
behalf of the County. Mayo Rude, Onyx General Manager, was present
and stated that Onyx is willing to assist the City however it can.
VII. Old Business.
A. 2003 Unallocated Funds
Unallocated funds were discussed at the worksession preceding the Council
meeting. It was decided that no action would be taken until after the
budget process.
B. AD_ n_ roval of Allocation of Additional Funds for Tree Work
1. ADDrove Ouote for Tree Work
City Arborist Widin reviewed the tree work to be performed this summer.
Additional tree planting and other tree work is anticipated for fall 2004.
Arborist Widin requested approval of additional funds to be allocated for
tree work. The current budget is almost $800 short of funds for the
proposed tree work that would leave the budget completely depleted with
fall tree work to be done. Widin reported that the tree work was slightly
over budget last year with diseased tree removal comprising approximately
45% of tree work.
Finance Director Holst reported that the Council Contingency Fund balance
is about $2,300 and suggested a transfer from that fund to cover the
shortfall in tree work.
Mayor Beaudet, seconded by Councilmember Doerr, moved to approve the /
tree work bid and transfer $850 from the Council Contingency Fund to the ✓
tree removal budget. Carried 5 — 0.
C. 2004 Lighting and Pathwav Improvements — Light Fixtures
ENCLOSURE 09
Oak Park Heights
Request for Council Action
Meeting Date
Agenda Item Title"f'f« �c� -o�� �i,�r•L'w Rec,••• Time Required :5
Agenda Placement fJe...� (�u�s'►'�ass
Originating Department/Requestor'�'��^^�-
Requester's Signature /
Action Requested 4•u O %OJA Q.. of �.tl.a G.7tho... o s d d.."�10.r..�• �K.•. �•. - ... w s'�C.
Back ground /Justifi cation J (Please indicate if any previous action has been taken or if other public
bodies have advised)
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Date/Time Received - City Administrator /Date
Financial Implications $ -; = .
Budget Line Item
Budgeted: Yes No Funding: Levy Other
Administrative Recommendation:
Approve Deny No Recommendation
Comments:
S: \COUNCIL ACRON RF_QUhS'f.doc
Memo: City Council
City of Oak Park Heights
City Administrator
City of Oak Park Heights
From: Kathy Widin
OPH Arborist
7/8/04
Tree Removal Funding Request
The line item "Contractual Services — Tree Removal/Planting" contained a budgeted
amount of $12,600. for the year 2004. At this time costs for tree pruning, tree removal
and stump grinding come out of this budget area. Costs for planting are now taken out of
the City's Tree Planting Fund, which contains monies paid by development projects in
lieu of tree planting to replace tPes lost in the development process. Presently there
remains approximately $3,186. in Tree Removal funds. The current quote for tree
removal (diseased oak and elm on public and private property, risk trees on public
dead/dying trees on the boulevard, and grinding of stumps in boulevard areas) is ^
$3,967 ,,aying for this work will leave this budget are $781. er budget. Inmost
y the City has also had additional tree removals and pruning (diseased and risk trees)
to be done in the fall of each year. Most of this tree work cannot be postponed until the
next fiscal year. In 2003, this budget area was depleted in the fall and additional funds
were transferred from the "Professional and Consultant Services" (Arborist) portion of
the budgeted funds to pay for the tree work. Tree work costs have risen the past several
years (e.g. boulevard tree pruning in 2004 was twice the cost of pruning in 2003). I am
recommending that the City allocate $3,000. in additional funds for tree removal in 2004
to cover the current tree work as well as work which is anticipated to be needed this fall.
As the tree population in the City ages, maintenance costs will increase. Costs of
removing diseased and risk trees will also increase. The City currently pays for the
removal of diseased trees (Dutch elm disease and oak wilt) on both public and private
property. On a trunk diameter inch basis, diseased trees comprise 49% of the current
quote for tree work. For 2004, the City has been granted cost share funds for oak wilt
management from the Minn. Dept. of Natural Resources; however, the cost -share amount
to date for inspection and removal of diseased red/pin oaks in 2004 is approximately
$100. Elms with Dutch elm disease comprise the majority of diseased trees which are
removed each year and there are no cost share funds available to assist communities with
elm removal costs. Due to the increasing costs of tree maintenance and removal, I will be
recommending an increase in the budgeted funds for tree removal, pruning and stump
grinding for the 2005 fiscal year. ^
City ot'Oak Park Heights
Memo
July 13, 2004
To: Eric Johnson, City Administrator
From: Judy Holst, Deputy Clerk/Finance Director
Re: Tree Removal Funding Request
At the July 7 staff meeting Kathy Widin brought up needing additional funding for tree
removal. My initial response was to expend the additional funds from Council
Contingency. After reviewing her memo and the Council Contingency, that will not be a
feasible option for the amount she is requesting.
In her memo she is requesting an additional $3,000 for the current tree work and for
anticipated work to be needed this fall.
The estimated balance in the Council Contingency after current expenditure approvals
will be approximately $2,336.
Contingency Budget $10,000
Less:
Lobbying approved 1 -13 -04 ($4,000)
Weed Inspector Costs approved 5 -11 -04 ($1,000)
Siren repairs approved 6 -8 -04 ($2,664) /
Balance 7 -13 -04 2 336
Options would be:
1. Approve additional tree removal not to exceed $2,336 to be taken from the Council �� W
Contingency. (Includes current anticipated $818 overage in tree removal budget).
2. Approve additional tree removal not to exceed $3,000 to be taken from the General C S
Fund undesignated fund balance. (Includes current anticipated $818 overage in tree
removal budget).
3. Approve current anticipated overage in tree removal budget to be taken from the
Council Contingency and revisit this request in the fall when we have quotes for work -a
that will be needed.
All of the above options are feasible, although I would recommend option 1 or option 3.
n n
Oak Park Heights
Request for Council Action
Meeting Date October 26, 2004
Agenda Item Title Budp-et Adiustments Time Required
Agenda Placement Consent
Originating Department/ Requestor Finance -Judv Holst, Deputy Clerk/ Finance
Director
i
Requester's Signature
Action Requested Approve Zeet Adiustments
Background /Justification (Please indicate any previous action, financial
implications including budget information and recommendations).
See attached memo.
� v
I
u' y
M
October 21, 2004
To: Mayor and Council
From: Judy Holst, Deputy Clerk/Finance Director
Re: Budget Adjustments
There are two areas of the budget that need to be adjusted to reflect fees for services we
are paying to Richard Lockrem for plan checks and to the City of Bayport for fire
inspections.
The fees to date for Mr. Lockren total $17,757. The amount in the Building Inspection
budget for plan check services is $5,000. The plan check fees are included on the
building permits; therefore, it is a pass through charge. The fees have already been
collected and are included in the total permit revenue.
The fees to date for the City of Bayport for fire inspections total $11,317.93. The City of
Bayport receives 50% of the fire protection permit fees for fire inspection services. The
amount in the Building Inspection budget for fire inspection services is $1,500. The fees
have already been collected and are included in the total permit revenue.
I am recommending an adjustment to the 2004 budget to reflect the revenues collected
and the fees for services that have been paid as follows:
1. Increase Revenue - Building Permits $14,000 to $140,500
2. Increase Revenue -Fire Protection Permits $10,500 to $1; 1'5,5;79
3. Increase Expenditures- Building Inspections - Professional & Consultant Services
$14,000 to $19,000
4. Increase Expenditures- Building Inspections -Fire Inspection Services $10,500 to
$12,000