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Home My WebLink AboutBudget Amendments Oak Park Heights Request for Council Action Meeting Date August 13, 2002 Agenda Item Title Approve Budget Amendment and Hiring of Temporary Employee Time Required Agenda Placement Consent Originating Department/ Requestor Finance -Judy Holst, Deputy Clerk/ Finance Director Requester's Signature�� 4 Action Requested Approve line item budget amendment to transfer $4,000 from City Administrator - Salaries of Full -time Emplovees to City Administrator - Salaries of Part-time Employees. Approve hiring of Temporary Employee from August 19, 2002 to December 31, 2002. Background /Justification (Please indicate any previous action, financial implications including budget information and recommendations). August 16, 2002 is the last day of work for the City Administration summer intern. In order to have coverage in the Administration area for vacations, elections, Friday packet days, and general phone coverage, we would like to have a temp employee for an average of 20 hours per week from August 19 through December 31, 2002. When I reviewed the 2002 budget I projected the City Administrator salary budget (including PERA and FICA) to be $34,000 under budget. I have earmarked $30,000 of these funds to cover part of the projected revenue shortfall. I would recommend using $4,000 Qf these funds for the hiring of a temporary employee. J� .J u J V n Oak Park Heights Request for Council Action Meeting Date August 13, 2002 Agenda Item Title Approve Budget Amendment for Part -time Summer Intern Time Required Agenda Placement Consent Originating Department/ Requestor Finance -Judv Holst, Deputy Clerk/ Finance Director Requester's Signature Action Requested Approve budget amendment for hart -time summer intern Background /Justification (Please indicate any previous action, financial implications including budget information and recommendations). See attached memo. Memoil - k - w- August 8, 2002 To: Mayor and Council From: Judy Holst, Deputy Clerk/Finance Director Re: Budget Amendment At the June 11, 2002 Council Meeting the City Council approved an additional ten hours per week for the Local Government Intern and fund the increase from the Council Contingency Fund. In order to clean up this issue a budget transfer needs to be approved. The amount needed for the Local Government Intern is $1,065.00. Please approve amending the budget as follows: Increase Administration Part-Time Salaries $990 from 12,000 to $12,990 Increase Administration FICA Contribution $75 from $12,205 to $12,280 Decrease Contingency $1,065 from $10,000 to 8,935 ^ Oak Park Heights Request for Council Action Meeting Date October 8. 2002 Agenda Item Title Street Drainage Review -rrth Street West of Oldfield Time Required 1 Min Agenda Placement Originating Department / Requestor Public Works Director /Johnson Requester's Signat:t' r' Action Requested ri C neineer to review drainage problem on r;.*h Street Background /Justification (Please indicate any previous action, financial implications including budget information and recommendations). Storm water does not flow due to a low spot in the curb near the driveway at 14250 55th Street ^ and to a lesser extent across the street (14241) on the south side also. This is the last lot in Swager 9th Addition where the street joins with the 1995 street reconstruction project. The actual low spot is several curb sections way from the intersection of the two projects. There are several possible causes for the low spot. Based on the pattern of cracks in the street, the most likely cause is that this section of street has settled a few inches. During rain storms and runoff from lawn sprinkling and car washing the water flow to the catch basins at Oldfield and 55th. After flow stops an inch or more of water and silt remains in the curb. There are several possible solution. 1. Replace the low curb sections and grind /re- surface the street to match the new curb. 2. Lifting of the concrete curb may be possible but would then cause a lip to be formed between the curb and the roadway. This section of roadway could be ground down and resurfaced to match the lifted curb. 3. Install catch basins at the low points and connect them to the storm water catch basin at 55 and Oldfield. These could be undersized catch basins which during large storm events the water flows past the catch basins to the existing catch basins at 55th and Oldfield. The cost of the initial review should be less than $2,000. This estimate was discussed with Dennis Postler and he agreed that $2,000 should cover the initial review of options. Possible funding sources were discussed with our Finance Director and our recommendation is that $1600 be transferred from the Street Maintenance, Other Contractual Services to the ^ Street Maintenance, Prof & Consulting Services. The Prof and Consulting Services Budget would have $2035 and the Other Contractual Services will have $5,389 ($350o reserved for Fall street sweeping leaving $1,500 for selected curb repair, and $389 uncommitted). Oak Park Heights Request for Council Action Meeting Date October 8, 2002 Agenda Item Title 2002 Budizet Review /Adiustments Time Required 5 Minutes Agenda Placement Old Business Originating Department/ Requestor Finance -Judv Holst, Deputy Clerk/ Finance Director Requester's Signature . 2et Action Requested Approve bu adiustments Background/ Justification (Please indicate any previous action, financial implications including budget information and recommendations). See Attached n � City of Oak Park I leli(flits Memo ..........� October 3, 2002 To: Mayor and Council From: Judy Holst, Deputy Clerk/Finance Director Re: 2002 Budget Review At the September 11, 2002 City Council meeting the Council directed the Deputy Clerk/Finance Director to update the projected revenue and expenditures for the balance of the year 2002 and suggest possible budget cuts to cover any shortfalls in the revenue budget. Revenues are projected to be $109,692 under budget. The shortfalls in revenues are: Taxes ($58,000) Permits ($50,000) Police Aid ($3,475) Bayport Inspections ($6,000) Interest Earnings ($18,000) The revenues anticipated to be over budget are: General Government $6,500 Development/Construction Chg. $5,083 Other Revenue $14.200 ($109,692) After meeting with staff to review the 2002 expenditures it was determined the following cuts could be made to offset the shortfalls in revenues: General Management $5,000 Mayor and Council $14,800 Legal $4,000 City Administration $32,000 Finance $1,100 October 3, 2002 2002 Budget Review Page 2 Engineering $10,000 Community Development $4,120 Police $7,000 Building Inspections $5,380 Street Maintenance $4,000 Parks $22,300 $109,700 The most significant reason for the funds available in expenditures is due to administration salaries, part-time public works salaries, intern salaries, and the administrator search. Council may wish to approve the above budget adjustments for the revenue and expenditure budgets with detailed line items being determined by the appropriate Department Head. A simple motion normally approves this; however, if Council wishes to approve the adjustments in Resolution form I have attached the appropriate Resolution. RESOLUTION NO. 02 -10- CITY OF OAK PARK HEIGHTS WASHINGTON COUNTY, MINNESOTA RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS AMENDING THE 2002 BUDGET WHEREAS, the City Council of the City of Oak Park Heights adopted a 2002 budget in December 2001; WHEREAS, the City of Oak Park Heights has determined taxes, permits, inspections and interest earnings revenues will be under budget for the year 2002 and general government, development charges, construction charges and other revenue will be over budget for the year 2002 as follows: 1. General Property Taxes ($58,000) 2. Building Permits ($50,000) 3. Police Aid ($3,475) 4. Bayport Inspections ($6,000) 5. Interest Earnings ($18,000) 6. General Government $6,500 7. Development Charges $3,000 8. Construction Charges $2,083 9. Other Revenue $14,200 WHEREAS, the City of Oak Park Heights is anticipating expenditures to be under budget as follows: 1. General Management $5,000 2. Mayor and Council $14,800 3. Legal $4,000 4. City Administration $32,000 5. Finance $1,100 6. Engineering $10,000 7. Community Development $4,120 8. Police $7,000 9. Building Inspections $5,380 10. Street Maintenance $4,000 11. Parks $22,300 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF OAK PARK HEIGHTS AS FOLLOWS: That the 2002 revenue and expenditure budget will be adjusted by the amount anticipated to be under /over budget with detailed line items being determined by the appropriate Department Head. Passed by the City Council for the City of Oak Park Heights this 8 th day of October 2002. David Beaudet, Mayor ATTEST: Kimberly Kamper Acting City Administrator n le� 2002 Budget Adjustments 10 -8 -02 Old Balance Change New Budget Revenues: 31010 -000 Property Taxes $1,908,179 ($58,000), $1,850,179 34010 -000 Building. Permits $200,375 ($50,000)x' $150,375 36070 -000 Police Aid $59,000 ($3,475) ,- $55,525 37010 -000 General Government $9,000 $6,500 $15,500 37050 -000 Other Svcs. (Bayport) $40,000 ($0,000) $31,000 37080 -000 Development Charge $0 $3,000 $3,000 37090 -000 Construction Fee $0 $2,083 $2,083 38010 -000 Interest on Investments $48,000 ($18,000) $30,000 38030 -000 Sale of Municipal Property $0 $10,200 $10,200 38050 -000 Other Refunds & Reimb. $51,500 $800 $52,300 38090 -000 Interest on Late Payment $0 $3,200 $3,200 Total Revenues ($10f,692) Expenditures: General Management: 40000 -206 Utilities $21,000 ($4,000) $17,000 40000 -303 Office Supplies $2,635 ($1,000) $1,635 ($5,000) Mayor & Council: 40100 -103 Prof. & Consultant Svcs. $33,000 ($16,600) $16,400 40100 -203 Travel, Conference, Schools $4,410 ($2,000) $2,410 40100 -205 Printing & Publishing $11,200 $4,800 $16,000 40100 -311 Other Materials & Supplies $2,000 ($1,000) $1,000 ($14,800) Legal: 40200 -103 Prof. & Consultant Svcs. $31,500 ($4,000) $27,500 Administration: 40400 -101 Salaries of Reg. Employees $143,515 ($23,000) $120,515 40400 -202 Telephone $5,500 ($500) $5,000 40400 -203 Travel, Conference, Schools $9,035 ($3,000) $6,035 40400 -303 Office Supplies $3,100 ($1,000) $2,100 40400 -311 Other Materials & Supplies $1,000 ($500) $500 40400 -408 Subscriptions & Memberships $2,000 ($1,000) $1,000 40400 -409 PERA Contribution $8,155 ($1,255) $6,900 40400 -410 FICA Contribution $12,280 ($1,745) $10,535 ($32,000) Finance: 40600 -203 Travel, Conference, Schools $3,000 ($1,000) $2,000 40600 -312 Uniforms $150 ($100) $50 ($1,100) Engineering: 41000 -103 Prof. & Consultant Svcs. $30,000 ($10,000) $20,000 Community Development: 41200 -103 Salaries of Temp. Emp. $6,000 ($2,000) $4,000 41200 -103 Prof. & Consultant Svcs. $3,000 ($2,000) $1,000 41200 -410 FICA Contribution $7,170 ($120) $7,050 ($4,120) Pagel 2002 Budget Adjustments 10 -8 -02 Police 41510 -101 Salaries of Reg. Employees $641,720 ($2,500) $639,220 41510 -103 Prof. & Consultant Svcs. $44,130 $2,235 $46,365 41510 -203 Travel, Conference, Schools $6,000 ($3,500) $2,500 41510 -208 Maintenance /Repair Equip. $9,000 $4,000 $13,000 41510 -307 Motor Fuels & Lubricants $15,000 ($3,500) $11,500 41510 -311 Other Materials & Supplies $8,000 ($3,500) $4,500 41510409 PERA Contribution $58,730 ($235) $58,495 ($7,000) Building Inspections: 41530 -101 Salaries of Reg. Employees $84,235 ($5,800) $78,435 41530 -102 Salaries of Temp. Emp. $10,000 ($7,000) $3,000 41530 -104 Fire Inspection Services $0 $8,500 $8,500 41530 -409 PERA Contribution $4,660 ($300) $4,360 41530 -410 FICA Contribution $7,210 ($780) $6,430 ($5,380) Street Maintenance: 42010 -102 Salaries of Temp. Emp. $3,340 ($1,800) $1,540 42010 -203 Telephone $200 ($50) $150 42010 -202 Travel, Conference, Schools $250 ($200) $50 42010 -208 Maintenance /Repair Equip. $250 ($200) $50 42010 -303 Office Supplies $50 ($25) $25 42010 -307 Motor Fuels & Lubricants $200 ($75) $125 42010 -308 Small Tools $50 ($25) $25 42010 -311 Other Materials & Supplies $3,500 ($625) $2,875 42010 -312 Uniforms $150 ($75) $75 42010 -313 Street Signs $3,000 ($725) $2,275 42010 -409 PERA Contribution $940 ($100) $840 42010 -410 FICA Contribution $1,300 ($100) $1,200 ($4,000) Parks: 44010 -102 Salaries of Temp. Emp. $40,460 ($14,300) $26,160 44010 -206 Utilities $3,505 ($250) $3,255 44010 - -207 Maintenance Bldg /Structures $1,200 ($250) $950 44010 -208 Maintenance /Repair Equip. $2,650 ($500) $2,150 44010 -212 Other Contractual Services $22,000 ($6,000) $16,000 44010 -301 Chemical Supplies $100 ($25) $75 44010 -302 Cleaning Supplies $120 $200 $320 44010 -303 Office Supplies $50 ($25) $25 44010 -307 Motor Fuels & Lubricants $400 ($300) $100 44010 -308 Small Tools $200 ($50) $150 44010 -311 Other Materials & Supplies $2,000 $900 $2,900 44010 -312 Uniforms $250 ($200) $50 44010 -409 PERA Contribution $2,210 ($400) $1,810 44010 -410 FICA Contribution $4,145 ($1,100) $3,045 ($22,300) Total Expenditures ($109,700) Page 2